R7H-Adopt Tentative Funds For Police Confiscation Trust Fund BudgetCOMMISSION ITEM SUMMARY
Condensed Title:
A Resolution Setting the Public Hearing for the September 30, 2013 Special Commission
Meeting, adopting the tentative budget for the Fiscal Year 2013/14 Police Confiscation Trust
Fund in the amount of $724,000 to be funded from the proceeds of the State and Federal
Confiscated Funds.
Key Intended Outcome Supported:
Increase Resident and Business ratings of Public Safety.
Supporting Data (Surveys, Environmental Scan, etc.): According to the 2012 Community
Satisfaction Survey conducted by Kerr & Downs Research, the top areas the City should focus
resources to improve public safety are as follows: (1) Reduce homelessness (58%); (2) Increase
the visibility of Police in neighborhoods (47%); (3) Enforcing Traffic laws (40%); and (4) Improving
communications between residents and police (40%).
Issue:
Shall the Mayor and City Commission set the public hearing for September 30, 2013 Special
Commission Meeting adopting a tentative budget for the Fiscal Year 2013/14 Police Confiscation
Trust Fund?
Item Summary/Recommendation:
The Chief of Police has reviewed and identified the needs for the appropriation and has
established that the expenditures of forfeiture funds are in compliance with Section 932.7055,
Florida State Statutes and the Guide to Equitable Sharing of Federally Forfeited Property for
Local Law Enforcement Agencies.
The Administration recommends that the Mayor and City Commission adopt the tentative Budget
for the Fiscal Year 2013/14 Police Confiscation Trust Fund in the amount of $724,000.
Advisory Board Recommendation:
Financial Information· .
Source of Amount Account
Funds: 1 Confiscation Funds:
~-2 $235,000 607-8000-351210 State funds-Confiscation
3 $489,000 603-8000-351211 Federal-Justice funds
4
OBPI Total $724,000
Financial Impact Summary:
Cit Clerk's Office Le islative Trackin :
Mauvett Rattigan, Miami Beach Police Department
s· Off s: 1gn-
Department Director
~~
Raymond Martinez, Chief
MIAMI BEACH
Assistant City Manager
133
C~Manager
-!fP
AGENDA ITEM -~R_,_7..L..Jfi'--
DATE _'f...L-/.L...r_,..{f"--
MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
TO:
FROM:
DATE:
SUBJECT:
COMMISSION MEMORANDUM
Mayor Matti Herrera Bower and Members of the City Commission
Jimmy L. Morales, C~y Manager ~ cf' ·-/-
September 11,2013 {
A RESOLUTION SETTING A PUBLIC HEARING FOR THE
SEPTEMBER 30, 2013 SPECIAL CITY COMMISSION
MEETING, ADOPTING THE TENTATIVE BUDGET FOR THE
POLICE CONFISCATION TRUST FUND FOR FISCAL YEAR
2013/14 IN THE AMOUNT OF $724,000 TO BE FUNDED
FROM STATE CONFISCATED FUNDS IN THE AMOUNT OF
$235,000 AND FEDERAL JUSTICE CONFISCATED FUNDS
IN THE AMOUNT OF $489,000. FOR THE APPROPRIATION
AND EXPENDITURE OF THOSE ITEMS SET FORTH IN
EXHIBIT "A", WHICH SHALL BE FUNDED THROUGH THE
POLICE CONFISCATION TRUST FUND.
ADMINISTRATION RECOMMENDATION
Set the Public Hearing and Adopt the Resolution.
ANALYSIS
As part of the City's annual budget process, the Finance and Citywide Projects
Committee (FCWPC) reviewed and approved the proposed Police Confiscation Trust
Fund budget at their July 10, 2013 meeting. Florida Statute 932.7055 provides for
expenditures of forfeiture funds for law enforcement purposes. As a matter of policy,
confiscation funds are typically utilized for capital purchases or one-time, non-recurring
expenses, including specialized equipment, grant matches and organizational training.
The Miami Beach Chief of Police, Raymond Martinez, reviewed and identified the need
for the appropriation of these funds and ensured that the expenditures of forfeiture funds
are in compliance with Section 932.7055, Florida State Statutes, and the Guide to
Equitable Sharing of Federally Forfeited Property for Local Law Enforcement Agencies.
These forfeiture funds have been deposited in the Police Confiscation Trust Fund. In
addition, the City has complied with all statutory procedures involved in the transaction
of these funds.
134
As part of the FCWPC meeting, a thorough review of the proposed expenditures for FY
2013/14 was presented. A summary of the FY 2013/14 Confiscation Budget is as
follows, and is attached as Exhibit "A":
Federal Funds-$489,000
• Specialized Technology -Rapid ID Fingerprint System and Ocean Tower
Systems (video enhancement)
• Sniper Rifle & Night Scope for SWAT Team
• Golf Carts
• Fixed License Plate Reader (location to be determined)
• Organizational Development Travel
• Special Travel due to off-site tests/evaluations of equipment
• Training
• Laptops
• Reimbursement for purchase of Bullet Proof Vest Purchases per the labor
contract with the Fraternal Order of Police (FOP)
• Graffiti eradication through Teen Job Corps
• Police training equipment
• Lifescan Device (fingerprint and background check)
As part of the collective bargaining agreement with the Fraternal Order of Police, the City
has committed to reimburse officers for the purchase of bullet proof vests. In past years,
along with a confiscation funds, the City offset the reimbursement through a grant from
the Department of Justice's Bullet Proof Vest Partnership. Recently, the grant amended
its requirements to include a mandatory "must wear" policy in place by applying
agencies. Due to this new requirement, the City was unable to apply for the FY 2013/14
funding cycle, as this policy is currently not in place in the Miami Beach Police
Department. As such, the reimbursement for this specialized equipment has been
included in the expenditure of Federal forfeiture funds.
State Funds -$235,000
• Crime Prevention Initiatives & School Liaison Projects
• Costs connected with prosecution/processing of forfeitures
• Victim of Crimes Act (VOCA) Grant Match for Victim's Advocate Salary
• Contracting of Latent Print Examiner expertise
• Scooters
• Scholarship Program
• AR Rifle Grant Match
• 15% of State Funds collected in FY 2011/12 to be used for drug abuse treatment,
drug and crime prevention education and non-profit community-based programs.
Future Costs Related to Purchases
The purchase of the laptops, golf carts and scooters are all one-time expenditures in FY
2013/14. There are replacement costs associated with the purchases items outlined as
part of the FY 2013/14 Confiscation Budget. These costs include $42,000 for the
replacement of fourteen ( 14) laptops, which will need to be replaced in three (3) years. In
addition, there are recurring operating costs for the golf carts and scooters for
approximately $3,200 per year per, which includes fuel and preventive maintenance
costs.
135
CONCLUSION
The Administration recommends that the Mayor and Clty Commission adopt the Budget
for the Fiscal Year 2013/14 Police Confiscation Trust Fund and appropriate funds in the
amount of $724,000 to be funded from the proceeds of State and Federal Confiscation
Funds as listed in Exhibit "A".
JLM~R
136
RESOLUTION NO.-----
A RESOLUTION ADOPTING AND APPROPRIATING FUNDS
FOR THE POLICE CONFISCATION TRUST FUND TENTATIVE
BUDGET FOR FISCAL YEAR 2013/14 IN THE AMOUNT OF
$724,000, TO BE FUNDED FROM STATE CONFISCATED
FUNDS IN THE AMOUNT OF $235,000 AND FEDERAL
JUSTICE CONFISCATED FUNDS IN THE AMOUNT OF
$489,000, FOR THE APPROPRIATION AND EXPENDITURE OF
THOSE ITEMS SET FORTH IN EXHIBIT "A," WHICH SHALL BE
FUNDED THROUGH THE POLICE CONFISCATION TRUST,
SUBJECT TO A SECOND PUBLIC HEARING SCHEDULED ON
MONDAY, SEPTEMBER 30,2013 AT 5:03P.M.
WHEREAS, Section 932.7055 of the Florida Statutes sets forth the purpose and
procedures to be utilized for the appropriation and expenditures of the Police Confiscation Trust
Fund; and
WHEREAS, the proceeds and interest earned from the Police Confiscation Trust Fund is
authorized to be used for crime prevention, safe neighborhood, drug abuse education and
prevention programs, or for other law enforcement purposes; and
WHEREAS, the Chief of Police is authorized to expend these funds upon request to the
City of Miami Beach Commission, and only upon appropriation to the Miami Beach Police
Department by the City of Miami Beach Commission; and
WHEREAS, the Chief of Police of the City of Miami Beach has submitted a written
certification which states that this request complies with the provisions of Section 932.7055 of
the Florida Statutes (written certification attached as Exhibit B), and the Guide to Equitable
Sharing of Federally Forfeited Property for Local Law Enforcement Agencies; and
WHEREAS, the Police Confiscation Trust Fund budget for fiscal year 2013/2014 in the
amount of $724,000.00 shall be funded from State Confiscated Funds in the amount of
$235,000.00, and Federal Justice Confiscated Funds in the amount of $489,000.00, as reflected
in the attached Exhibit "A"; and
WHEREAS, funds in the amount of $724,000.00 are available in the Police Confiscation
Trust Fund.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, adopting and appropriating funds
for the Police Confiscation Trust Fund tentative budget for fiscal year 2013/14 in the amount of
$724,000, to be funded from State confiscated funds in the amount of $235,000 and Federal
Justice confiscated funds in the amount of $489,000, for the appropriation and expenditure of
those items set forth in Exhibit "A," which shall be funded through the Police Confiscation Trust,
subject to a second Public Hearing scheduled on Monday, September 30, 2013 at 5:03p.m.
PASSED and ADOPTED this ___ day of September, 2013.
ATTEST BY:
MAYOR MA TTl HERRERA BOWER
RAFAEL E. GRANADO, CITY CLERK
137
"EXHIBIT A"
MIAMI BEACH CONFISCATED TRUST FUND BUDGET
FISCAL YEAR 2013/14
FEDERAL CONFISCATION FUNDS-Justice:
ORGANIZATIONAL TRAINING:·
1) ORGANIZATIONAL DEVELOPMENT TRAVEL & OFF-SITE TESTING
2) TRAINING SUPPLEMENT TO LETTF
Laptop Computers
Sniper Rifle & Night Scope for SWAT Team
Rapid ID Fingerprint System
Golf carts
Computer Tower Ocean Systems (video enhancement)
Bulletproof Vest Reimbursement (per FOP contract)
Fixed LPR (location to be determined)
Graffiti eradication through Teen Job Corp.
Lifescan Device (for backgrounds process)
Police Training Equipment (Gym)
TOTAL OF FEDERAL CONFISCATION FUNDS-Justice:
138
$ 50,000 603-4 7 50-000363
$ 40,000 603-4 750-000367
$ 85,000 603-4 750-000672
$ 60,000 603-4750-000672
$ 20,000 603-4750-000672
$ 27,000 603-4750-000672
$ 9,000 603-4750-000672
$ 35,000 603-4 750-000343
$ 85,000 603-4750-000672
$ 25,000 603-4 750-000343
$ 13,000 603-4 750-000672
$ 40,000 603-4750-000672
489,000
------------------------------------.
"EXHIBIT A CONTINUED"
MIAMI BEACH CONFISCATED TRUST FUND BUDGET
FISCAL YEAR 2013/14
STATE FUNDS:
COST CONNECTED WITH THE PROSECUTION AND PROCESSING OF STATE
FORFEITURE CASES
CRIME PREVENTION INITIATIVES & SCHOOL LIAISON PROJECTS
CRIME SCENE LATENT PRINT EXAMINER SALARY
SCHOLARSHIP PROGRAM
SCOOTERS
AR Rifle Program/initiative-City's match for reimbursement of rifles at $500.
15% of State Funds collected in FY12 to be used for drug abuse treatment, drug
and crime prevention education and non-profit community based programs.
SUB-TOTAL OF STATE FUNDS
GRANT MATCH:
GRANT SALARY MATCH-Victims Advocate-portion not covered by State Grant
(VOCA)
SUB-TOTAL OF STATE FUNDS (Grant Match)
TOTAL OF STATE FUNDS:
139
$ 20,000 607-4700-000464
$ 30,000 607-4717-000343
$ 72,000 607-4719-000312
$ 5,000 607-4719-000353
$ 20,000 607-4719-000672
$ 15,000 607-4719-000343
$ 28,000 607-4719-000353
$ 190,000
$ 45,000 607-4719-000111
$ 45,000
$ 235,000
----------------------------------------,
EXHIBIT"B"
CERTIFICATION
I, Raymond Martinez, Chief of Police, City of Miami Beach, do hereby certify that the
aforementioned proposed request for expenditures from the City of Miami Beach Police
Confiscation Trust Fund, for the 2013/2014 fiscal year providing funds for expenditures,
complies with the provisions of Section 932.7055(4)(a), Florida Statutes, and the Guide to
Equitable Sharing of Federally Forfeited Property for Local Law Enforcement Agencies.
Raymond Martinez, Chief of Police
Miami Beach Police Department
140
MIAMI BEACH
CITY OF MIAMI BEACH
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