C6B-Report- Special Finance And Citywide Projects Committee Meeting Of July 10 2-----------·---···-----
<9 MIAMIBEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
COMMITTEE MEMORANDUM
TO: Mayor Matti H. Bower and Members
FROM: Jimmy L. Morales, City Manager
DATE: September 11, 2013
SUBJECT: REPORT OF THE SPECIAL FINANCE AND CITYWIDE
PROJECTS COMMITTEE MEETING ON JULY 10, 2013
The agenda is as follows:
OLD BUSINESS
NEW BUSINESS
1. Discussion: Capital Projects
ACTION
The Committee recommended approving the funding for the proposed
Renewal and Replacement Projects proposed on attachment 1 presented at
the meeting as long as there were no additional projects that were deemed
a higher priority when updating our facility condition index report.
They also agreed to move the Capital Projects proposed, changing Fund
147 Art in Public Places Project for $380,346 to pay go money and as well
as Two Presidential Lecterns for $200,000 funded in fiscal year 2014/15 to
be moved to fiscal year 2013/20141isted in Convention Center projects.
a) Proposed Capital Renewal and Replacement Projects
Assistant City Manager Kathie Brooks presented the item and gave a brief
explanation as to how the current dedicated millage of 0.1083 mills (as of FY
2012/13) is projected to generate $1,981,000 for the General Fund Capital
Renewal and Replacement Fund based on the July 1 values. In addition, based
on the ongoing review of projects funded in prior years, approximately $600,000
is available as renewal & Replacement Fund Balance as of 9/30/12 for funding
Agenda Item C.<; !3
207 Date tf-11-13
General Fund renewal and replacement projects, and approximately $300,000 is
projected to be re-captured from projects that will be closed due to completion or
re-inspection indicating that they are not needed. This results in approximately
$2,881,000 available for funding FY 2013/14 General Fund renewal and
replacement projects, as compared to $2,768,000 requested in projects. It is
recommended that the remaining amount of $113,000 be maintained as
contingency.
With the exception of Parking, there are no projected FY 2013/14 renewal and
replacement funding needs in the Enterprise Funds. Proposed Parking renewal
and replacement projects for FY 2012/13 total $876,000. The ih Street Parking
Garage Fund, which is separate because of bond requirements, has FY 2013/14
renewal and replacement needs totaling $1,900,000. The Anchor Garage Fund,
which is a part of the RDA, has FY 2013/14 renewal and replacement projects
totaling $220,000. These funds are anticipated to have sufficient available
funding for the FY 2013/14 proposed renewal and replacement projects.
Fleet Management's FY 2013/14 renewal and replacement projects total
$154,000; Information Technology's FY 2013/14 renewal and replacement
projects total $40,000 and the City Center RDA FY 2013/14 renewal and
replacement projects total $67,000.
Ms. Brooks then proceeded to go over the list of renewal and replacement
projects.
Commissioner Libbin inquired if this was all the renewal and replacement
projects that needed to be funded. Ms. Brooks said yes and went on to explain
that the new Property Management Director, Anthony Kanieswki is in the process
of updating our facility condition index report. Commissioner Libbin then stated
that if upon doing the report a new project is deemed a higher priority than one of
the ones already on the list to bring it back to the August 21 Finance and City
Wide Meeting to discuss.
Commissioner Tobin stated when we are renovating an existing facility or doing a
major rehabilitation to keep in mind and look at any preexisting conditions that
should be addressed in the renovation.
Commissioner Libbin inquired if all the City facilities where ADA compliant. Ms.
Brooks stated that they are all not ADA compliant, but that there was a list of City
facilities and when they were scheduled to become ADA compliant. Property
Management Director, Anthony Kanieswki to provide list to Commissioner Libbin.
The Committee recommended approving the funding for the proposed Renewal
and Replacement Projects proposed on attachment 1 presented at the meeting
as long as there were no additional projects that were deemed a higher priority
when updating our facility condition index report.
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b) FY 2013/14 Capital Project Prioritization
Assistant City Manager Kathie Brooks presented the item and went on to explain
that the Capital Improvement Plan (CIP) is a financing and
construction/acquisition plan for projects that require significant capital
investment. The CIP, which is now updated annually and submitted to the City
Commission for adoption, specifies and describes the City's capital project
schedules and priorities for the five years immediately following the
Commission's adoption. In addition, the first year of the plan provides the
funding to be appropriated in the annual Capital Budget.
This document is an official statement of public policy regarding long-range
physical development in the City of Miami Beach. The Fiscal Years (FY)
2013/14-2017/18 Proposed CIP of the City of Miami Beach will be the five year
plan for public improvements and capital expenditures by the City. A capital
improvement is defined as capital or "in-kind" expenditure of $25,000 or more,
resulting in the acquisition, improvement, or addition to fixed assets in the form of
land, buildings, or improvements more or less permanent in character, and
durable equipment with a life expectancy of at least five years.
She then proceeded to go over the list provided for the Capital Improvement
Projects.
Commissioner Gongora asked if he can get an LTC as to the status of the Middle
Beach Recreational Corridor, Eric Carpenter to provide status. Also the Mayor
Bower asked if we can split the project into smaller phases.
Fund 147 Art in Public Places project for $380,346 was asked to be funded from
pay go money as opposed to quality of life.
Beach Access gates project was discussed since Mr. Carpenter Director of
Public Works stated that the Department of Environmental Protection would not
allow the gates on the beach. It was asked if Mayor Bower can speak to
someone at the State level to help.
Lincoln Road Landscaping Future Years was discussed and agreed that it should
be considered operating not capital in nature.
Bass Museum Interior Exhibit Space Expansion, Commissioner Tobin stated that
he would like to see the plan for the expansion as well as hear from the Bass
Museum. It was also stated that funding was subject to additional RDA funding
from the County.
Commissioner Tobin also stated that he would like to know what Quality of Life
Funds can be spent on. Commissioner Tobin directed legal to provide a
response.
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Lincoln Road Washington Avenue to Lenox Avenue project was discussed. The
Committee also discussed the maintenance of Lincoln Road. Commissioner
Libbin inquired as to what we can be done to make it better.
Two Presidential Lecterns for $200,000 funded in fiscal year 2014/15 to be
moved to fiscal year 2013/2014 listed in Convention Center projects.
2. Proposed Uses of Law Enforcement Trust Funds
ACTION
The Committee agreed to fund the proposed LETF projects totaling $489,000 from
Federal funds and $235,000 from State funds.
Assistant City Manager Kathie Brooks presented the item and explained that as
of September 30, 2012 available balances, net of FY 2012/13 appropriations and
revenue collections are approximately $648,000 in Federal Funds and $315,000 in State
Funds.
Chief of Pollee, Raymond Martinez, stated he has reviewed and identified the need for
$489,000 in Federal funds and $235,000 from State funds. Attachment 1 provides the
proposed list of projects for the Law Enforcement Trust Funds for FY 2013/14.
The Committee agreed to fund the proposed projects totaling $489,000 from Federal
funds and $235,000 from State funds.
Finance and Citywide Projects Committee Meetings for 2013:
July 25, 2013
August 21, 2013 (Budget)
August 22, 2013 (Budget)
September 19, 2013
October 24, 2013
November 14, 2013
December 19, 2013
PDW/rs/kd
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Cc. Mayor and Members of the City Commission
Management Team
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