C6E-Report- Special Finance And Citywide Projects Committee Meeting Of August 21(9 MIAMIBEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
COMMITIEE MEMORANDUM
TO: Mayor Matti H. Bower and Members
FROM: Jimmy L. Morales, City Manager
DATE: September 11, 2013
SUBJECT: REPORT OF THE SPECIAL FINANCE AND CITYWIDE
PROJECTS COMMITIEE MEETING ON AUGUST 21, 2013
The agenda is as follows:
The meeting was called to order noting that Chairperson Deede Weithorn,
Commissioner Michael Gongora, Commissioner Jerry Libbin, Mayor Matti Bower,
Commissioner Ed Tobin and Commissioner Jorge Exposito were present.
Commissioner Jerry Libbin departed the meeting before the conclusion.
OLD BUSINESS
NEW BUSINESS
1. General Fund CSL Update (OBPI) -including impact of bargaining unit
agreements/givebacks
ACTION
Status update given on the current service level since July sth 2013 from
approximately 4.9 million dollar gap to a 2.4 million dollar gap. Also to
prepare a Letter to Commission of all funded open positions for the past
six months.
Budget and Performance Improvement Director John Woodruff presented the
item.
Commissioner Jorge Exposito requested a list of all funded open positions for the
past six months be provided to the Commission with the recommended changes
regarding the Current Service Level Budget.
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Agenda Item CG E
Date f-ll-13
2. Updates related to the General Fund Budget
a. Discussion on Increasing the Living Wage
ACTION
The Committee recommended to move to follow the City's Living Wage
Ordinance stipulating no annual increase to the Living Wage rates for the
employees of City service contractors for FY 2012/13 or FY 2013/14.
Procurement Division Director Alex Denis presented this item.
Motion made by Commissioner Ed Tobin to move to follow the City's Living
Wage Ordinance stipulating no annual increase to the Living Wage rates for the
employees of City service contractors for FY 2012/13 or FY 2013/14.
Commissioner Jorge Exposito seconded.
b. Food Trucks
ACTION
Passed to include Food Trucks as stipulated in the budget.
c. Information Technology Projects
ACTION
The Committee reviewed the list of projects and requested that a Letter to
Commission be provided for both the AVL system and the WIFI system.
Budget and Performance Improvement Director John Woodruff presented this
item.
Commissioner Ed Tobin requested additional detail in Letter to Commission
(LTC) of the AVL system as well as the WIFI system.
d. Status Update on Senior Meals
ACTION
The Committee recommended including the funding for lost meals as a line
item in the current budget.
Community Service Division Director Maria Ruiz presented this item.
Chairperson Deede Weithorn stated the funding lost as a result of the sequester
is included as a line item in the current budget.
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e. Status Update on Planning Days
ACTION
The Committee recommended rejecting an increase in pay in lieu of
planning days and to allow the City Manager to bring back a proposal per
the feedback provided by the Committee.
Human Resources Assistant Director Carla Gomez presented this item.
Commissioner Michael Gongora made a motion to reject increases. Mayor Matti
Bower seconded. City Manager Jimmy Morales to bring back a proposal per the
feedback provided by the Committee.
f. Sunscreen Licensing Agreement
ACTION
The Committee requested the definition of Net Profit be provided to the
Commission~ a revenue line item be included in the budget at zero for the
current fiscal year and to continue moving forward on producing the
Sunscreen product.
Tourism and Cultural Economic Development Director Max Sklar presented this
item.
The Administration provided an update and summary of the proposed terms with
BUll Holdings. The Committee expressed support for a sunscreen license
agreement, but requested to see the definition of Net Profit, which, at the time of
the Committee meeting, was still being negotiated between both parties.
Chairperson Deede Weithorn requested the definition of Net Profit be provided to
the Commission, a revenue line item be included in the budget at zero for the
current fiscal year and to continue moving forward on producing the Sunscreen
product.
g. Updated Discussion on Proposed Funding Cuts for Libraries
ACTION
No action necessary.
h. Discussion on Hispanic Heritage Affairs Committee Motion on Hispanic
Heritage Month
ACTION
The Committee will look at re-purposing funds later in the year.
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Hispanic Heritage Committee member Ivan Cano presented this item.
Commissioner Michael Gongora suggested combining the Food truck Festival
with the Hispanic Heritage Festival. Commissioner Jorge Exposito suggested
researching grants to fund the events that occur throughout Hispanic Heritage
Month. Chairperson Deede Weithorn suggested that the Committee look at re-
purposing funds later in the year.
3. Lincoln Road Proposed Enhancements
ACTION
The Committee requested the City discontinue the process for the Issuance
of Request for Proposals for the Maintenance of Lincoln Road and pursue
the addition of a mall manager, enhanced code enforcement, and
completion of a master plan for the upgrade of Lincoln Road through the
FY 2013/14 budget process. City Manager Jimmy Morales to provide
alternate solutions.
City Manager Jimmy Morales presented this item.
Commissioner Ed Tobin suggested evaluating if the mall manager function can
be completed with current City employees. The Committee requested the City
discontinue the process for the Issuance of Request for Proposals for the
Maintenance of Lincoln Road and pursue the addition of a mall manager,
enhanced code enforcement, and completion of a master plan for the upgrade of
lincoln Road through the FY 2013/14 budget process. City Manager Jimmy
Morales to provide alternate solutions.
4. Potential Efficiencies, Service Reductions, Revenue Enhancements and
Service Enhancements (OBPI)
ACTION
The Committee requested the complete list of enhancements to include
enhancements not recommended by the Administration so the
Commission can see the full picture of enhancement requests.
Budget and Performance Improvement Director John Woodruff presented this
item.
Chairperson Deede Weithorn requested budget provide the complete list of
enhancements to include enhancements not recommended by the Administration
so the Commission can see the full picture of enhancement requests.
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