C7I-Authorize Donation Of Surplus Computer Equipment To M-D Broadband CoalitionCOMMISSION ITEM SUMMARY
Condensed Title:
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH,
FLORIDA, AUTHORIZING THE DONATION SURPLUS COMPUTER EQUIPMENT IN "AS IS"
CONDITION TO THE MIAMI-DADE BROADBAND COALITION
Ke Intended Outcome Su orted:
Enhance Learning Opportunity for Youth
Supporting Data (Surveys, Environmental Scan, etc.): Miami Dade Broadband Coalition has
warded 2,250 computers over the past three years.
Item Summa /Recommendation:
The Administration is recommending that the City Commission approve the donation of surplus computer
equipment pursuant to code Section 2-315(e)., regarding donations of surplus stock to the Miami Dade
Broadband Coalition, a not for profit organization.
The Miami-Dade Broadband Coalition is a non-profit organization collaborating with successful community
programs/organizations to address the digital divide and promote the adoption and spread of affordable
technology. The donated equipment is restored using college interns and distributed throughout the
community in schools, parks and senior/adult centers.
In the past, the City has donated the surplus computer equipment to the Miami-Dade Broadband Coalition
which is a non-profit organization collaborating with successful community programs/organizations to
address the digital divide and promote the adoption and spread of affordable technology. The donated
equipment is restored using college interns and distributed throughout the community in schools, parks
and senior/adult centers. What makes the Coalition unique are the participating members who are anchor
institutions such as the City of Miami Beach throughout Miami-Dade County working together toward
common goals; The elimination of the "digital divide" and the education of our community on the use of
the tools of technology.
This is a summary of where the City donated equipment has been deployed:
1. Two hundred (200) desktop machines were donated to the Miami Dade County Public School
system to deploy as technology tools at Miami Dade County in Title I schools.
2. Two hundred (200) desktop machines will be used to support the new Technology Learning
Centers projects throughout Miami Dade County.
3. Fifty (50) desktop machines and monitors have been utilized for various non-profit organizations,
such as: the FoundArt Academy (for Autistic youth and young adults), STEPS in the Right Direction
(elder programs), the Lions Club District 35-N for low income students, and the St Alban's Child
Enrichment Center re-K and K in low income area in West Coconut Grove .
Advisory Board Recommendation:
Financial Information:
Source of
Funds:
D
1
2
3
OBPI Total
Financial Impact Summary:
Amount
City Clerk's Office Legislative Tracking:
Si
MIAMI BEACH
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Account
AGENDA ITEM _C_?___.:_I __
DATE f-//-/3
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and Me
FROM: Jimmy L. Morales, City Manager
DATE: September 6, 2013
SUBJECT: A RESOLUTION OF THE MAYOR A D CITY COMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA, AUTHORIZING THE DONATION OF SURPLUS COMPUTER
EQUIPMENT IN "AS IS" CONDITION TO THE MIAMI-DADE BROADBAND COALITION
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
KEY INTENDED OUTCOMES SUPPORTED
Enhance Learning Opportunity for Youth
ANALYSIS
The Administration is recommending that the City Commission approve the donation of surplus
computer equipment pursuant to code Section 2-315(e)., regarding donations of surplus stock to
the Miami Dade Broadband Coalition (Coalition), a not for profit organization.
Each City department determines the usefulness of their items and is responsible for their surplus
assets. The City surplus stock assets (i.e. items that have outlived their useful life; or are no long
needed by any City department; or are no long cost effective to maintain; or that have become
obsolete) are sold via public auctions for minimal value in an "as is' condition. It is important to note
that surplus computers have very little value since IT technicians remove the physical hardrive and
then render the drive inoperable by using a media demagnetizer which removes the operating
system and any data residing on it completely inaccessible. Once the disk drive media has been
rendered inoperable and useless, it is sent to the Miami Beach Convention Center to a separate
locked room designated for computer equipment storage until an auctioned is scheduled. All
documentation for surplus computers that have been slated for disposal is submitted to
Procurement at the time it is placed in storage.
In the past, the City has donated the surplus computer equipment to the Miami-Dade Broadband
Coalition which is a non-profit organization collaborating with successful community
programs/organizations to address the digital divide and promote the adoption and spread of
affordable technology. The donated equipment is restored using college interns and distributed
throughout the community in schools, parks and senior/adult centers. What makes the Coalition
unique are the participating members who are anchor institutions such as the City of Miami Beach
throughout Miami-Dade County working together toward common goals; The elimination of the
"digital divide" and the education of our community on the use of the tools of technology.
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This is a summary of where the City donated equipment has been deployed:
• Two hundred (200) desktop machines were donated to the Miami Dade County Public
School system to deploy as technology tools at Miami Dade County in Title I schools.
• Two hundred (200) desktop machines will be used to support the new Technology Learning
Centers projects throughout Miami Dade County.
• Fifty (50) desktop machines and monitors have been utilized for various non-profit
organizations, such as: the FoundArt Academy (for Autistic youth and young adults), STEPS
in the Right Direction (elder programs), the Lions Club District 35-N for low income students,
and the St Alban's Child Enrichment Center (pre-K and K in low income area in West
Coconut Grove).
• In order to enable these machines Coalltion has purchased over 100 hard drives, and had
210 hard drives provided as a one-time donation from various participating members who
are anchor institutions.
The Administration is requesting authorization to donate to the Miami Dade Broadband Coalition,
surplus computer equipment in "as is" condition. The City makes no representation as to the
condition of the computer equipment, no warranties, expressed or implied, and assumes no
responsibility.
CONCLUSION
The Administration recommends that the Mayor and City Commission of the City of Miami Beach,
Florida, adopt the Resolution to authorize the donation of surplus computer equipment to the Miami
Dade Broadband Coalition.
F:\COMP\$adm\MDBC\MDBC Surplus Computer equip0813.doc
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RESOLUTION TO BE SUBMITTED
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