C7T-Approve Donation Of Surplus Chairs From MBCC To Non-Profit OrganizationsCOMMISSION ITEM SUMMARY
Condensed Title:
A Resolution approving the donation of approximately 7,900 surplus chairs from the Miami Beach
Convention Center to non-rofit or anizations.
Key Intended Outcome Supported:
N/A
Supporting Data (Surveys, Environmental Scan, etc.): N/A
Item Summary/Recommendation:
The Miami Beach Convention Center (MBCC) has approximately 7,900 surplus chairs available for
donation. These chairs are blue vinyl cushions with chrome metal frames and are gangable, foldable, and
stackable (see pictures are attached). These chairs are over twenty (20) years old and are a combination
of both Kreuger and Vireo brands. These chairs were replaced on January 25, 2013 when the City
purchased 15,000 black mesh chairs to include carts on from Mity-Lite to replace the blue chrome
KruegerNirco chairs.
The MBCC utilized the Public Surplus website to auction off the surplus chairs with minimal success. The
chairs were placed on the public surplus website on both May 23, 2013 and July 3, 2013. The great
majority of auction winners did not follow through with paying or arranging for the pickup of the chairs. A
total of only 900 chairs out of the original amount of 8,800 were purchased at $5,524.00 and picked up.
MBCC is now entering its busy season with insufficient storage area to properly service events. It is now in
the best interest of both of the MBCC and City to donate the remaining 7,900 chairs. The City's Office of
Community Services has assisted with reaching out to several non-profit organizations who are interested
in accepting the chairs.
Pursuant to Section 2-315(c) of the Miami Beach City Code, the City Manager or his/her designee shall
have the authority to sell all surplus stock that has become unsuitable for public use. Additionally, the City
Manager or his/her designee shall have the authority to donate surplus stock to another governmental
entity, agency, or not-for-profit organization without placing the surplus stock for public sale if the donation
serves a charitable or public purpose, the donation is in the best interest of the city, and the value does not
exceed a replacement value of $25,000.
MBCC is continuing to receive inquiries about chair donations and will work with the non-profit
organizations on a first-come, first-serve basis.
THE ADMINISTRATION RECOMMENDS ADOPTING THE RESOLUTION.
Advisory Board Recommendation:
I N/A
Financial Information:
Source of Amount
Funds: 1
[J 2
3
4
OBPI Total
Financial Impact Summary:
City Clerk's Office Legislative Tracking:
I MaxSklar
MIAMI BEACH 432
Account
AGENDA ITEM _C_7_T~
DATE ?--/(~ fJ
------------------------------------
m MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miomibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and Mem y Commission
FROM: Jimmy L. Morales, City Manager
DATE: September 11, 2013
SUBJECT: A RESOLUTION OF THE MAYOR NO CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, APPROV NG THE DONATION OF APPROXIMATELY
7,900 SURPLUS CHAIRS FROM THE MIAMI BEACH CONVENTION CENTER
TO NON-PROFIT ORGANIZATIONS.
BACKGROUND
The Miami Beach Convention Center (MBCC) has approximately 7,900 surplus chairs
available for donation. These chairs are blue vinyl cushions with chrome metal frames and
are gangable, foldable, and stackable (see pictures are attached). These chairs are over
twenty (20) years old and are a combination of both Kreuger and Vireo brands. These chairs
were replaced on January 25, 2013 when the City purchased 15,000 black mesh chairs,
including carts, from Mity-Lite to replace the blue chrome KruegerNirco chairs.
The MBCC utilized the Public Surplus website to auction off the surplus chairs with minimal
success. The chairs were placed on the public surplus website on both May 23, 2013 and
July 3, 2013. The great majority of auction winners did not follow through with paying or
arranging for the pickup of the chairs. A total of only 900 chairs out of the original amount of
8,800 were purchased at $5,524 and picked up.
MBCC is now entering its busy season with insufficient storage area to properly service
events. It is now in the best interest of both of the MBCC and City to donate the remaining
7,900 chairs. The City's Office of Community Services has assisted with reaching out to
several non-profit organizations who are interested in accepting the chairs.
Pursuant to Section 2-315(c) of the Miami Beach City Code, the City Manager or his/her
designee shall have the authority to sell all surplus stock that has become unsuitable for
public use. Additionally, the City Manager or his/her designee shall have the authority to
donate surplus stock to another governmental entity, agency, or not-for-profit organization
without placing the surplus stock for public sale if the donation serves a charitable or public
purpose, the donation is in the best interest of the city, and the value does not exceed a
replacement value of $25,000.
The following is a list of organization interested in accepting donated chairs from the City:
ORGANIZATION QUANTITY CONTACT EMAIL
Miami Beach TBD Donohue, JDonohue@dadeschools.net
Senior Hi h John
Miami Beach 200 Prie ues,
433
City Commission Meeting
Donation of Convention Center Chairs
September 11, 2013
Page 2 of 2
Teen Club
First Care Home 1500
Services
Ayuda/Happy Kids 100
Junior 620
Achievement of
Greater Miami
ASP IRA 1000
Biscayne Gardens 200
Elementary
School
Gratigny 200
Elementary
Jewish 50
Community
Services
Fienberg-Fisher 150
K-8 Center
Biscayne 200
Elementary
School
Abriendo Puertas 200
Valley Grove 50
Missionary Baptist
Church
Community 550
Habilitation Center
Highland Oaks 100
Middle School
Angel Backpack, 20
Inc.
Teen Job Corps 5
Willie
McClean, kerryann@firstcareservices.com
Kerry ann
Susi, Diana dianasusi@ayudamiami.org
Hag a, chaga@jamiami.com
Catherine
Chaples, achaples@fl.aspira.org
Aymet
Lacavalla, marialac@dadeschools.net
Maria
Hag a, chaga@jamiami.org
Catherine
Goldfarb, Ela egoldfarb@jcsfl.org
Zabala, Maria mzabala@dadeschools.net
G.
Costa, Maria Mcosta@dadeschools.net
P.
De La Torre, jcdelatorre@abriendopuerasfl.org
JC
Robinson, jprob@bellsouth.net
Patricia
Thomas, St7071 @att.com
Sandy
Bates, Ellie St7071 @att.com
Maribel Lejobe@aol.com
Arellano,
Ruggiero, PVI73@aol.com
Deborah
MBCC is continuing to receive inquiries about chair donations and will work with the non-
profit organizations on a first-come, first-serve basis.
CONCLUSION
The Administration recommends that the Mayor and City Commission approve the donation
of 7,900 blue surplus chairs to non-profit organizations.
JLM/KGB/MAS/AG
T:'AGENDA\2013\September 11 \Commission Memo for Chairs.doc
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RESOLUTION TO BE SUBMITTED
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