R7U-Authorize Early Voting For The November 19 2013 Run-Off ElectionOFFICE OF THE CITY ATTORNEY
JOSE SMITH, CITY ATTORNEY
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower
Members of the City Commission
CC:
FROM:
DATE:
Jimmy Morales, City Manager
.f Jose Smith, City AttorneyJ2 __Q__ C k"' ( ~
September 11, 2013
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, PURSUANT TO CITY CODE SECTION 38-6
ENTITLED "EARLY VOTING," AUTHORIZING EARLY VOTING FOR THE
NOVEMBER 19, 2013 RUN-OFF ELECTION (IF RUN-OFF ELECTION IS
REQUIRED).
The City of Miami Beach General Election for election of the Mayor and Commission
Groups I, II and Ill, and the City's Special Election for presentation of several ballot
questions, is scheduled to be held on Tuesday, November 5, 2013. Inasmuch as Miami-
Dade County has scheduled a countywide election for November 5, 2013, the County
Elections Department will be conducting Early Voting for all elections taking place on that
date, including the City's General and Special Elections (see attached Early Voting
schedule marked as Exhibit "A").
A City of Miami Beach Runoff Election, if necessary, will be scheduled for Tuesday,
November 19, 2013. As authorized by Florida Statute § 101.657, and pursuant to Miami
Beach City Code Section 38-6 entitled "Early Voting", the City is authorized to provide for early
voting in those City elections that are not held in conjunction with County or State elections, and
shall conduct its Early Voting activities in accordance with the provisions of Florida Statute
§1 01.657(1 )(a)-( c).
Since the November 19, 2013 Runoff Election (if required) is not being held in
conjunction with a County or State election, the attached Resolution sets forth the Miami Beach
City Commission's formal declaration authorizing and providing for Early Voting relative to said
Election. Consistent with City Code section 38-6(b), such Early Voting shall occur at Miami
Beach City Hall and the North Shore Branch Library, in accordance with the following schedule:
November 19, 2013 Run-Off Election Early Voting to occur on the Saturday and Sunday
immediately preceding the Run-Off Election (see attached Early Voting schedule marked as
Exhibit "8").
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Agenda Item R7l1
Date 9-11-J 3
Should an unforeseen event occur necessitating a change to the above Early Voting schedule,
the Administration may alter the days and locations and will immediately report the change to
the Mayor and Commissioners via an LTC. Further, the City Clerk shall notice the above
dates, hours and locations of Early Voting in a newspaper(s) of general circulation within the
City of Miami Beach.
ECONOMIC IMPACT STATEMENT
The Miami-Dade County Elections Department has given the Administration an Early Voting
budget estimate of approximately $6,400 per day ($3,200 per day for each location). The
anticipated cost of early voting for the November 19, 2013 Run-Off Election, if necessary, is
$12,800 (see attached Estimate marked as Exhibit "C").
F:\ATTO\TURN\COMMMEMO\Early Voting November 19 2013 election.docx
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EARLY VOTING SCHEDULE FOR THE MIAMI DADE COUNTY SPECIAL ELECTION 11/5/2013 oOX/G". OCTOBER 21sT OCTOBER 22N° OCTOBER 23R0 OCTOBER 24TH OCTOBER 25TH OCTOBER 26TH OCTOBER 27TH MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY SUNDAY 7:00AM -3:00PM 7:00AM-3:00PM 7:00AM-3:00PM 7:00AM -3:00PM 7:00AM -3:00PM 9:00AM -1:OOPM 1:OOPM -5:00PM OCTOBER 28TH OCTOBER 29TH OCTOBER 30TH OCTOBER 318T NOVEMBER 1sT NOVEMBER 2N° NOVEMBER 3R0 MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY SUNDAY 11 :OOAM -7:00PM 11 :OOAM -7:00PM 11 :OOAM -7:00PM 11 :OOAM-7:00PM 11 :OOAM -7:00PM 9:00AM -1:OOPM 1:OOPM -5:00PM ---------Site Name &Address Site Name &Address City of Miami -City Hall Model City Library@ Caleb Center 3500 Pan American Drive 2211 NW 54th Street (Entrance is located at the northeast side of the building -ADA entrance is through the front door of City Hall) Coral Gables Library North Dade Regional Library 3443 Segovia Street 2455 NW 183rd Street Coral Reef Library 9211 SW 152"d Street North Miami Public Library 835 NE 132"d Street Elections Department North Miami Beach Public Library (SOE Main Office) 1601 NE 1641h Street 2700 NW 87th Avenue ** Replacement for Aventura Government Center Florida City -City Hall North Shore Branch Library 404 West Palm Drive 7501 Collins Avenue (Commission Chambers) {Program Room) John F. Kennedy Library South Dade Regional Library 190 West 49th Street 10750 SW 211th Street I Kendall Branch Library Stephen P. Clark Gov't Center {SOE Branch Office) I 9101 SW 97th Avenue 111 NW 151 Street {Lobby) Lemon City Library West Dade Regional Library I 430 NE 6151 Street (Reading Room) 9445 SW 24th Street Miami Lakes Public Library West Flagler Branch Library 6699 Windmill Gate Road 5050 West Flagler Street i Miami Beach City Hall West Kendall Regional Library 1700 Convention Center Drive 10201 Hammocks Boulevard I Revised MR: 7/1113 I I <( I--co. co lt) : -0 I"'C"""" >< w
~ ~ MR 711/2013 EARLY VOTING SCHEDULE FOR THE NOVEMBER 19,2013 MIAMI BEACH RUN-OFF ELECTION MIAMI BEACH CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139 NORTH SHORE BRANCH LIBRARY 7501 COLLINS AVENUE MIAMI BEACH, FLORIDA 33141 NOVEMBER 16TH NOVEMBER 17TH SATURDAY SUNDAY 9:00AM-7:00PM 9:00AM -7:00PM a:l 0) lt) 1--0 -"'C""" [() I >< w
ESTIMATE
Miami Beach General Municipal Election November 5, 2013 (Stand Alone)
Rafael E. Granado, City Clerk
City of Miami Beach
1700 Convention Center Drive, #200
Miami Beach, FL 33139
Registered Voters:
Precincts:
Polling Places:
Permanent Absentee Ballots:
Personnel
Salaries & Fringe Benefits, Overtime, Poll Workers
Polling Places
Security, Polling Place Rentals
Supplies and Services
49,926
36
23
5,602
Election Supplies, Communication Charges, Absentee Ballots Set Up
Trucks and Vehicles
Truck Rentals, GSA Vehicles
Printing and Advertising
Estimate W:
Estimate Date:
Early Voting Days:
Early Voting Sites:
Absentee, Early Voting & Precinct Ballots, Temporary Polling Place Change Notices, Newspaper Ads
Postage
Absentee Ballots Sent and Business Reply, Temporary Polling Place Change Notices, Letters
Ballot Creation
ln·House & Outside Contractual Services, Translations· Based on one question
Administrative Overhead
Indirect Costs, Logic & Accuracy, Post·Eiection Audits
Early Voting
Estimated at $3,200 per requested number of sites and days
• Please note these costs are estimates and are subject to change. This estimate
does include the cost of ballot printing; however, if your question(s)lrace(s)
creates an additional ballot page, the cast will be adjusted accordingfy.
For more information, you may contact:
Patricia Prochnicki
Elections Budget and Finance Chief
Miami-Dade Elections Department
2700 NW 87 Avenue
Miami, Florida 33172
Office: 305·499-8568 E·mail: bproch@miamidade.gov
EXHIBIT C
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*TOTAL
.~ '
MB·SA-110513
May 10,2013
$
$
2
2
64,927.55
9,900.00
5,392.01
7,358.00
26,460.78
13,738.99
2,410.00
13,018.73
12,800.00
15!2.0Qfi,Q6
RESOLUTION NO. 2013-
A RESOLUTION OF THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH,
FLORIDA, PURSUANT TO CITY CODE SECTION 38-6
ENTITLED "EARLY VOTING," AUTHORIZING EARLY
VOTING FOR THE NOVEMBER 19, 2013 RUN-OFF
ELECTION (IF RUN-OFF ELECTION IS REQUIRED).
WHEREAS, on Tuesday, November 5, 2013, the City of Miami Beach's General
and Special Elections will be held for the purpose of electing a Mayor and three City
Commissioners (in Commission Groups I, II, and III), and for presentation to the City's
electorate of several ballot questions; and
WHEREAS, if necessary, the City of Miami Beach's Run-Off Election will be held
on Tuesday, November 19, 2013; and
WHEREAS, since Miami-Dade County has scheduled a countywide election for
November 5, 2013, the County Elections Department will be conducting Early
Voting for all elections taking place on that date, including the City's General and
Special Elections (see attached Early Voting schedule); and
WHEREAS, as authorized by Florida Statute section 101.657 and pursuant to Miami
Beach City Code Section 38-6 entitled "Early Voting," the City of Miami Beach may
provide for early voting in those City elections that are not held in conjunction with
County or State elections, and shall conduct its Early Voting activities in accordance with
the provisions ofFlorida Statute §101.657(1)(a)-(c); and
WHEREAS, inasmuch as the November 19, 2013 Run-Off Election (if required) is
not being held in conjunction with a County or State election, the Miami Beach City
Commission thus hereby authorizes and provides for Early Voting relative to said
Election in recognition ofthe great public need for such Early Voting opportunities; and
WHEREAS, pursuant to City Code section 38-6(b), such Early Voting shall occur at
Miami Beach City Hall and the North Shore Branch Library, in accordance with the
following schedule:
• November 19, 2013 Run-Off Election (Early Voting to occur on the Saturday
and Sunday immediately preceding the Run-Off Election):
Saturday, November 16 9 am-7 pm
Sunday, November 17 9 am-7 pm
10 hours plus one hour setup/close down
1 0 hours " " ; and
WHEREAS, the City Clerk shall notice the above dates, hours, and locations of
Early Voting in a newspaper(s) of general circulation within the City of Miami Beach;
and
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WHEREAS, Miami-Dade County Elections Department has given the
Administration an Early Voting budget estimate of approximately $6,400 per day ($3,200
per day for each location).
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND
CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the
Mayor and City Commission hereby authorize Early Voting for the November 19, 2013
Run-Off election (if required) at Miami Beach City Hall and the North Shore Library, for
the two day period beginning on Saturday, November 16, 2013 and ending on Sunday,
November 17, 2013, said Early Voting to be conducted in accordance with the hours
listed hereinabove. It is further Resolved that the Administration is authorized to alter the
days and locations of the Early Voting schedule set forth herein if necessary due to an
unforeseen event, with the Administration immediately reporting the change to the Mayor
and Commissioners via a Letter to the Commission {LTC).
PASSED and ADOPTED this 11 1h day of September 2013.
Attest:
Rafael Granado, City Clerk
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Matti Herrera Bower
Mayor
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