20130911 AM1MIAMI BEACH
City Commission Meeting
ADDENDUM MATERIAL 1
City Hall, Commission Chambers, 3rd Floor, 1700 Convention Center Drive
September 11, 2013
Mayor Matti Herrera Bower
Vice-Mayor Edward L. Tobin
Commissioner Jorge R. Exposito
Commissioner Michael Gongora
Commissioner Jerry Libbin
Commissioner Deede Weithorn
Commissioner Jonah Wolfson
City Manager Jimmy L. Morales
City Attorney Jose Smith
City Clerk Rafael E. Granado
Visit us at www.miamibeachfl.gov for agendas and video nstreaming" of City Commission Meetings.
ATTENTION ALL LOBBYISTS
Chapter 2, Article VII, Division 3 of the City Code of Miami Beach entitled "Lobbyists" requires the
registration of all lobbyists with the City Clerk prior to engaging in any lobbying activity with the City
Commission, any City Board or Committee, or any personnel as defined in the subject Code
sections. Copies of the City Code sections on lobbyists laws are available in the City Clerk's office.
Questions regarding the provisions of the Ordinance should be directed to the Office of the City
Attorney.
ADDENDUM AGENDA
R2 -Competitive Bid Reports
R2A Request For Approval To Award A Contract, Pursuant To Invitation To Bid No. 2013-380TC, For
The Parkview Island Right-Of-Way Improvements.
(Public Works)
1
Addendum Material, September 11,2013
R9 -New Business and Commission Requests
R9M Discussion To Add The Additional Pending Block Party Fees To The Already Approved Commission
Waiver Fee For Miami Beach Gay Pride 2013 That Was Approved In March 2013.
(Requested by Commissioner Michael Gongora)
R9N Discussion To Support A Barrier With Foliage Be Installed By FOOT In The Median On 41st Street,
From Alton Road To Meridian Avenue, Within Two Years From The Completed FOOT Traffic Study.
(Requested by Commissioner Michael Gongora)
R90 Discussion To Support Miami-Dade County Public Schools Spanish Foreign Language Initiative In
Which All Miami Beach Feeder Schools Offer Spanish Foreign Language Tracks To Enable All
Interested Miami Beach Students To Take Spanish For High School Credit In All Miami Beach
Middle Schools And High Schools (Nautilus Middle, Feinberg Fisher K8, And Ruth K. Broad Bay
Harbor K8).
(Requested by Commissioner Michael Gongora)
R9P Discussion Regarding The Image Of The Miami Beach Police Department.
(Requested by Commissioner Michael Gongora)
2
CUMMit>t>IUN III::M t>UMMAKY
Condensed Title:
Request for Approval to Award a Contract, Pursuant to Invitation to Bid No. 2013-380TC, Parkview Island Right-of-Way
lm rovements
Key Intended Outcome Su_m,orted:
Ensure well maintained facilities and ensure quality and timely delivery of capital projects.
Supporting Data (Surveys, Environmental Scan, etc: The 2009 Customer Satisfaction Survey indicated that 79% of
businesses rated recently completed capital improvement projects as "excellent" or "good."
Item Summary/Recommendation:
According to the Water System Master Plan the enhanced system will provide more capability to deliver the required
quantities of domestic water at proper pressures on a day-to-day basis to the community and will provide adequate water
flows for fire suppression. Furthermore, the streetscape improvements will provide a better safety environment for pedestrian
and traffic on the island. This project is funded primarily through the H UD Section 1 08 Loan. As a condition to the loan, the
City must complete the project prior to the loan's expiration on May 1, 2014. The work for this project includes improvements
within the Parkview Island Neighborhood consisting of the replacement of the 6" water main with an 8" water main and
repaving the roadways. Contractor must produce final as-builts in CAD and all pay applications must include area
photographs updated every month.
Invitation to Bid (ITB} 2013-380TC was issued on July 26, 2013, with an opening date of September 4, 2013. The pre-bid
conference was held on August 7, 2013. During the pre-bid conference, prospective bidders were instructed on the
procurement process and the information their respective proposals should contain. The Public Group and Florida
Purchasing Group issued bid notices to 61 and 271 prospective bidders respectively of which 20 and 10 accessed the
advertised solicitation respectively. In addition, 156 vendors were notified via email, which resulted in the receipt of nine (9)
bids. Of those nine bids, only four (4) were deemed responsive after the Department of Procurement Management's review
as noted in more detail in the attached memorandum.
RECOMMENDATION
After considering the review and recommendation of City staff, the City Manager exercised his due diligence and carefully
considered the specifics of this ITB process. The low bidder, Ric-Man International, submitted a project cost of$999,740.00.
However, Section 2-369 of the Miami Beach City Code, states that, in addition to price, the following criteria shall be
considered when making an award recommendation: the ability, capacity and skill of the bidder to perform the contract;
whether the bidder can perform the contract within the time specified, without delay or interference; the character, integrity,
reputation, judgment, experience and efficiency of the bidder; the quality of performance of previous contracts; and the
previous and existing compliance by the bidder with applicable laws.
Ric-Man International, Inc. was among the contractors named in the Affidavit in Support of Arrest Warrant (of former
Procurement Director Gus Lopez). Notwithstanding that the company has not been charged at this time with any criminal
offense by the State Attorney's Office, the City has concerns regarding its character, integrity, reputation, and judgment, and
any further potential consequence resulting from this ongoing investigation that may limit the company's ability to perform the
contract requirements. Also, upon reviewing the Ric-Man International's financial capacity, through the required Dun &
Bradstreet Supplier Qualifier Report (SQR), it has been noted that the firm is identified a "high risk" firm. The SQR provides
information and evaluates suppliers according to risk, financial stability and credit information. Accordingly, pursuant to the
criteria to be considered in determination of award pursuant to Section 2-369 of the City Code, Ric-Man International, Inc. has
been deemed non-responsible and it is recommended that the City not consider its bid submitted in response to this ITB.
As a result, the City Manager recommends to the Mayor and City Commission to award the construction contract to Metro
Equipment Service, Inc. as the lowest responsive, responsible bidder and authorize the Administration to engage in value
engineering to further reduce the cost and time for completion of said project.
Advisory Board Recommendation:
INA
Financial Information:
Source of Amount
~ 1 $971,292
~
2 $355,236 '
Total $1,326,528
/
Financial Impact Summary:
City Clerk's Office Legislative Tracking:
Eric Carpenter, Extension 6641
Si n-Offs:
Department Director
AD
F:\T_
MIAMJBEAC.H
Account
115-2322-069357 -HUO Section 1 08 Loan
424-2322-069357 -Water & Sewer Bonds 20008
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AGEN oA ITEM .__:_A.;...;.a.....:A....:......._
DATE _9'--..~...~..ff_._f.-..3_
MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miomibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and the City Commission
DATE: September 11, 2013
SUBJECT: REQUEST FOR APPROVAL TO AWARD A CONTRACT, PURSUANT TO
INVITATION TO BID NO. 2013-380TC, PARKVIEW ISLAND RIGHT-OF-WAY
IMPROVEMENTS.
ADMINISTRATION RECOMMENDATION
Approve the award of contract.
KEY INTENDED OUTCOME SUPPORTED
Ensure well maintained facilities and ensure quality and timely delivery of capital projects.
FUNDING
$971 ,292 115-2322-069357-HUD Section 108 Loan
$355,236 424-2322-069357 -Water & Sewer Bonds 2000S
$1,326,528 Total
BACKGROUND
According to the Water System Master Plan the enhanced system will provide more capability to
deliver the required quantities of domestic water at proper pressures on a day-to-day basis to
the community and will provide adequate water flows for fire suppression. Furthermore, the
streetscape improvements will provide a better safety environment for pedestrian and traffic on
the island.
This project is funded primarily through the HUD Section 108 Loan. As a condition to the loan,
the City must complete the project prior to the loan's expiration on May 1, 2014.
SCOPE OF SERVICES
The work for this project includes improvements within the Parkview Island Neighborhood
consisting of the replacement of the 6" water main with an 8" water main and repaving the
roadways. Contractor must produce final as-builts in CAD and all pay applications must include
area photographs updated every month.
ITB PROCESS
Invitation to Bid (ITB) 2013-380TC was issued on July 26, 2013, with an opening date of
September 4, 2013. The pre-bid conference was held on August 7, 2013. During the pre-bid
conference, prospective bidders were instructed on the procurement process and the
information their respective proposals should contain.
4
Commission Memorandum -ITB 2013-380TC-Parkview Island Right-of-Way improvements
September 11, 2013
Page 2
The Public Group and Florida Purchasing Group issued bid notices to 61 and 271 prospective
bidders respectively of which 20 and 1 0 accessed the advertised solicitation respectively. In
addition, 156 vendors were notified via email, which resulted in the receipt of the following nine
(9) bids:
• Central Florida Equipment Rentals, Inc.
• David Mancini & Sons, Inc.
• Inland Construction & Engineering, Inc.
• Lanzo Construction Co. Florida
• Metro Equipment Service, Inc.
• Ric-Man Construction Florida, Inc.
• Ric-Man International, Inc.
• Team Contracting, Inc.
• Williams Paving Co. Inc.
Through the Department of Procurement Management's review of each bid for responsiveness,
David Mancini & Sons, Inc. was deemed nonresponsive for failing to the minimum ten (10) year
experience requirement noted in the ITB. Williams Paving Co., Inc., Ric-Man Construction
Florida, Inc., Central Florida Equipment Rentals, Inc., and Team Contracting, Inc. were also
deemed nonresponsive for failing to submit omitted information as requested by the Department
of Procurement Management.
As a result, the following table provides the proposed total base bid prices, with and without
alternates, of the four ( 4) responsive bids:
• Ric-Man International, Inc.
• Metro Equipment Service, Inc.
• Lanzo Construction Co. Florida
• Inland Construction & Engineering, Inc.
CITY MANAGER'S DUE DILIGENCE
$999,740
$1,205,934
$1,659,125
$1,818,075
After considering the review and recommendation of City staff, the City Manager exercised his
due diligence and carefully considered the specifics of this ITB process.
Section 2-369 of the Miami Beach City Code, states that the following criteria shall be
considered when making an award recommendation:
• The ability, capacity and skill of the bidder to perform the contract.
• Whether the bidder can perform the contract within the time specified, without delay or
interference.
• The character, integrity, reputation, judgment, experience and efficiency of the bidder.
• The quality of performance of previous contracts.
• The previous and existing compliance by the bidder with Applicable Laws relating to the
contract.
Ric-Man International, Inc. was among the contractors named in the Affidavit in Support of
Arrest Warrant (of former Procurement Director Gus Lopez). Notwithstanding that the company
has not been charged at this time with any criminal offense by the State Attorney's Office, the
City has concerns regarding its character, integrity, reputation, and judgment, and any further
potential consequence resulting from this ongoing investigation that may limit the company's
5
Commission Memorandum-fTB 2013-380TC-Parkview Island Right-of-Way Improvements
September 11, 2013
Page 3
ability to perform the contract requirements. Also, upon reviewing the supplier qualifier report
on Ric-Man International, Inc. provided by Dun & Bradstreet, the company was found to be a
"high risk" and it is in the best interest of the City to avoid entering into agreements with
companies considered to be such a potential risk. Accordingly, pursuant to the criteria to be
considered in determination of award, as stated above, Ric-Man International, Inc. has been
deemed non-responsible and the City will not consider its bid submitted in response to this ITB.
As a result, the City Manager recommends to the Mayor and City Commission to award the
construction contract to Metro Equipment Service, Inc. as the lowest responsive, responsible
bidder and authorize the Administration to engage in value engineering to further reduce the
cost and time for completion of said project. Although Metro Equipment Service, Inc. was the
second-lowest bidder at $1,205,934, their bid, including 10% contingency meets the estimated
budget for this project.
Metro Equipment Service, Inc. has been providing general construction services to South
Florida since 1987. Metro has extensive experience in stormwater drainage, underground
utility, and roadway construction serving Miami-Dade, Broward, and Monroe Counties, along
with several local municipalities. The following are similar ongoing and recently completed
projects:
• Key Largo South Transmission Lane, $3,790,000
• Miami-Dade Water & SewerW-813 Yard Piping, $8,967,000
• Town of Golden Beach A1A Roadway Enhancements, $2,409,893
• Town of Davie Water & Waste Water System Expansion, $1,387,192
CONCLUSION
The Administration recommends the award of the contract to Metro Equipment Service, Inc., the
lowest responsive, responsible bidder pursuant to Invitation to Bid (ITB) 2013-380TC, for the
Parkview Island right-of-way improvements, in the amount of $1 ,205,934; plus approve a project
contingency of 10% for a not-to-exceed grand total of $1 ,326,528; further authorizing the
Administration to engage in value engineering to further reduce the cost and time for completion
of said p~~t.
JLM/MT/~8/EC/AD
T:\AGENDA\2013\September 11\Procurement\ITB 2013-3BOTC-Parkview ROW-MEMO.docx
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MIAMI BEACH
OFFICE OF THE MAYOR AND COMMISSION
TO
FROM:
DATE:
Jimmy Morales, City Manager ~
Michael Gongora, Commissioner~
September 6, 2013
MEMORANDUM
SUBJECT: Discussion Item for September 11 Commission Meeting
Please place on the September 11 Commission meeting agenda a discussion to add
the additional pending block party fees to the already approved Commission waiver fee
for Miami Beach Gay Pride 2013 that was approved in March 2013. If you have any
questions please feel free to contact my aide Diana Fontani at ext 6087.
7
Agenda Item R 'f M
Date tf-fl-!3
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MIAMI BEACH
OFFICE OF THE MAYOR AND COMMISSION
TO:
FROM:
DATE:
i
Jimmy Morales, City Manager ~
Michael Gongora, Commissione~
September 6, 2013
MEMORANDUM
SUBJECT: Discussion Item for September 11 Commission Meeting
Please place on the September 11 Commission meeting agenda a discussion to
support a barrier with foliage be installed by FDOT in the median on 41St Street from
Alton Road to Meridian Avenue within two 2 years from the completed FOOT traffic
study of June 2013. If you have any questions please feel free to contact my aide Diana
F ontani at ext 6087.
9
Agenda Item R q f1
Date 1-r 1-13
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MIAMI BEACH
OFFICE OF THE MAYOR AND COMMISSION
TO:
FROM:
DATE:
Jimmy Morales, City Manager ~
Michael Gongora, Commissioner 'X}
September 6, 2013
MEMORANDUM
SUBJECT: Discussion Item for September 11 Commission Meeting
Please place on the September 11 Commission meeting agenda a discussion to
support Miami Dade County Public Schools Spanish foreign language initiative in which
all Miami Beach feeder schools offer Spanish foreign language tracks which will enable
all interested Miami Beach students to take Spanish for high school credit in all Miami
Beach middle schools and high schools (Nautilus Middle, Feinberg Fisher K8, and Ruth
K. Broad Bay Harbor K8.) If you have any questions please feel free to contact my aide
Diana Fontani at ext 6087.
11
Agenda Item R t:f 0
Date '1-1 I -13
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MIAMI BEACH
OFFICE OF THE MAYOR AND COMMISSION
TO:
FROM:
DATE:
Jimmy Morales, City Manager (~
Michael G6ngora, Commissione~ \ ~· \ _
September 6, 2013 . '\J\J
SUBJECT: Discussion Item Commission Meeting
MEMORANDUM
Please place on the Commission meeting agenda a discussion item regarding the
image of the Miami Beach Police Department. If you have any questions please feel
free to contact my aide Diana Fontani at ext 6087.
MG/df
13
Agenda Item R9 P
Date '1-U-13
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