20130911 SM3MIAMI BEACH
City Commission Meeting
SUPPLEMENTAL MATERIAL 3
City Hall, Commission Chambers, 3rd Floor, 1700 Convention Center Drive
September 11, 2013
Mayor Matti Herrera Bower
Vice-Mayor Edward L. Tobin
Commissioner Jorge R. Exposito
Commissioner Michael Gongora
Commissioner Jerry Libbin
Commissioner Deede Weithorn
Commissioner Jonah Wolfson
City Manager Jimmy L. Morales
City Attorney Jose Smith
City Clerk Rafael E. Granado
Visit us at www.miamibeachfl.gov for agendas and video "streaming" of City Commission Meetings.
ATTENTION ALL LOBBYISTS
Chapter 2, Article VII, Division 3 of the City Code of Miami Beach entitled "Lobbyists" requires the
registration of all lobbyists with the City Clerk prior to engaging in any lobbying activity with the City
Commission, any City Board or Committee, or any personnel as defined in the subject Code
sections. Copies of the City Code sections on lobbyists laws are available in the City Clerk's office.
Questions regarding the provisions of the Ordinance should be directed to the Office of the City
Attorney.
SUPPLEMENTAL AGENDA
C2 -Competitive Bid Reports
C2D Request For Approval To Award A Contract, Pursuant To Invitation To Bid (ITB) No. 269-
2013ME, For Janitorial Services, Citywide.
(Property Management'Procurement)
(Memorandum from Commissioner Deede Weithorn with Comments)
C7-Resolutions
C7B A Resolution Accepting The Recommendation Of Finance And Citywide Projects Committee
(FCWPC), To Withdraw The Approval To Issue A Request For Proposals For Maintenance And
Security Services At The Lincoln Road Mall.
(Procurement)
(Resolution & Additional Information)
1
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Supplemental Agenda, September 11, 2013
C7-Resolutions
C71 A Resolution Authorizing The Donation Of Surplus Computer Equipment In "As Is" Condition To The
Miami-Dade Broadband Coalition.
(Information Technology)
(Resolution)
C7S A Resolution Accepting The Recommendation Of The Neighborhood/Community Affairs Committee
At Its June 26, 2013 Meeting To Amend The City's Special Event Requirements And Guidelines To
Include Recycling Requirements For All Special Events That Require A Sanitation Plan And
Approving The Recommended Amendments To The Special Events Requirements And Guidelines ..
(Requested by Commissioner Jerry Libbin}
(Legislative Tracking: Tourism, Culture & Economic Development)
(Resolution)
R7 -Resolutions
R7 A 1 Adopt Tentative Ad Valorem Millage For General Operating Purposes
A Resolution Adopting: 1) The Tentative Ad Valorem Millage Of 5.8909 Mills For General Operating
Purposes, Whlch Is Six And Eight~Tenth Percent (6.8%) More Than The "Rolled-Back" Rate Of
5.5158 Mills; And 2) The Debt Service Millage Rate Of 0.2529 Mills; Further Setting The Second
Public Hearing To Consider The Millage Rate For Fiscal Year (FY} 2013/14, On Monday, September
30, 2013 At 5:01 p.m. 5:01p.m. First Reading Public Hearing
(Budget & Performance Improvement)
(Resolution)
R7A2 Adopt Tentative Budgets For General, G.O., RDA, Enterprise, And Internal Service Funds
A Resolution Adopting Tentative Budgets For The General, G.O. Debt Service, RDA Ad Valorem
Taxes, Enterprise, And Internal Service Funds For Fiscal Year 2013/14 Subject To A Second Public
Hearing Scheduled On Monday, September 30, 2013 At 5:01 p.m. 5:01 p.m. First Reading Public
Hearing
(Budget & Performance Improvement)
{Resolution)
R781 Adopt Tentative Ad Valorem Millage for Normandy Shores Local Government
A Resolution Of The Board Of Directors Of The Normandy Shores Local Government Neighborhood
Improvement District Adopting The Tentative Ad Valorem Millage Of 1.2687 Mills For Fiscal Year (FY)
2013/14 For The Normandy Shores Local Government District, Which Is Nineteen Percent (1 9.0%)
More Than The "Rolled-Back" Rate Of 1.0664 Mills Subject To A Second Public Hearing Scheduled
On Monday, September 30, 2013 At 5:02 p.m. 5:02 p.m. First Reading Public Hearing
(Budget & Performance Improvement)
{Resolution)
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Supplemental Agenda, September 11, 2013
R7 -Resolutions (Continued)
R7B2 Adopt Tentative Operating Budget For Normandy Shores Local Government
A Resolution Of The Board Of Directors Of The Normandy Shores Local Government Neighborhood
Improvement District Adopting The Tentative Operating Budget For Fiscal Year (FY) 2013/14 Subject
To A Second Public Hearing Scheduled On Monday, September 30, 2013 At 5:02 p.m. 5:02 p.m.
First Reading Public Hearing
· (Budget & Performance Improvement)
(Resolution)
R7C Adopt Tentative FY 2013/14-2017/18 Capital Improvement Plan & Capital Budget
A Resolution Adopting The Tentative Capital Improvement Plan For Fiscal Years (FY} 2013/14-
2017/18 And Adopting The City Of Miami Beach Tentative Capital Budget For FY2013/14 Subject To
A Second Public Hearing Scheduled On Monday, September 30, 2013 At 5:03 p.m. 5:03p.m. First
Reading Public Hearing
(Budget & Performance Improvement)
(Resolution)
R7D Adopt FY 2013/14 Tentative Budgets For Special Revenue Funds
A Resolution Adopting Fiscal Year (FY) 2013/14 Tentative Budgets For Special Revenue Funds For
Resort Tax; The 7th Street Parking Garage Operations; The 5th And Alton Parking Garage
Operations; Art In Public Places (AiPP), Tourism And Hospitality Scholarship Program, Green/
Sustainability Funds, Waste Hauler Additional Services And Public Benefit Funds, Education
Compact Funds, Red Light Camera Funds, And Emergency 911 Funds, Subject To A Second Public
Hearing Scheduled On Monday, September 30, 2013 At 5:03 p.m. 5:03p.m. First Reading Public
Hearing
(Budget & Performance Improvement)
{Resolution)
R7F Adopt Miami Beach Cultural Arts Council's FY 2013/14 Tentative Budget
A Resolution Authorizing The Adoption Of The Miami Beach Cultural Arts Council's Fiscal Year
2013/14 Tentative Budget In The Amount Of $1,470,000, As Set Forth In The Attached Exhibit A,
Subject To A Second Public Hearing Scheduled On Monday, September 30, 2013 At 5:03p.m. 5:03
p.m. First Reading Public Hearing
(Tourism, Culture & Economic Development)
(Resolution)
R7N A Resolution Accepting The Recommendation Of The Finance And Citywide Projects Committee
Pertaining To The Early Termination Of An Existing Retail Lease Agreement Between The City And
Damian J. Gallo & Associates, Inc. D/B/A Permit Doctor; Approving And Authorizing The Mayor And
City Clerk To Execute: 1) A New Lease Agreement Between The City And Damian J. Gallo &
Associates, Inc. D/B/A Permit Doctor, For An Initial Term Of Three (3) Years, With Two (2) Renewal
Options For Two (2) Years Each, Involving The Use Of Approximately 1 ,269 Square Feet Of City-
Owned Property Located At 1701 Meridian Avenue, Unit 4 (A/KIA 775 17th Street), Miami Beach,
Florida (The "Leased Premises"); And 2) A Revocable Concession Agreement Between The City And
Damian J. Gallo & Associates, Inc. D/B/A Permit Doctor, Allowing For An Outdoor Seating Area,
Adjacent To The Leased Premises; And Further Waiving, By 5/7ths Vote, The Competitive Bidding
Requirement For The Aforementioned Lease And Concession Agreement, Finding Such Waiver To
Be In The Best Interest Of The Public.12:15 p.m. Public Hearing
{Real Estate, Housing & Community Development)
(Resolution)
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OFFICE OF THE MAYOR AND COMMISSION MEMORANDUM
TO:
FROM:
DATE:
Mr. Jimmy Morales, City Manager
Mr. Ralf Granado, City Clerk
Commissioner Deede Weithorn
September 10, 2013
SUBJECT: C2D-Request For Approval To Award A Contract, Pursuant To Invitation To Bid No.
269-2013me, For Janitorial Services, Citywide.
On July 13th, 2011 the City Commission voted to award contracts to ISS Facility Services, Inc., Omarcio
Cleaning Services, Inc., Performance Cleaning Group, and Professional Building Services for citywide
janitorial services. At the time of awarding the contracts, the contractors being selected by the City
agreed to offer employment to the employees of the preceding City vendor providing the same service.
If it is the will of the City Commission to accept the City Manager's recommendation to award the
citywide janitorial services contract to United Services, Inc, Commissioner Weithorn would like to
request that the new vendor adhere to terms offering the employees ofthe preceding vendor the right
of first refusal for employment. The terms agreed to in 2011 should be considered for inclusion in the
contract of the new vendor. Those terms include:
All employees of ISS Facility Services, Inc. Omarcio Cleaning Services, Inc, Performance Cleaning
Group, and Professional Building Services shall be offered employment by the Contractor.
Contractor shall offer employees employed pursuant to the preceding City vendors' (ISS,
Omarcio, Performance Cleaning, and Professional Building Services) contracts with the City,
whose employment may be terminated as a result of award of this Contract, a right of first
refusal of employment under this Contract; assuming such employees meet the qualifications to
perform the required work and/or services pursuant to the Contract Documents and,
additionally, successfully pass the required background checks (which shall include, without
limitation, drug testing and criminal background checks}.
Any employee hired by the Contractor who was employed under the preceding City vendors'
contract shall be retained for the duration of the Contract, unless the Contractor can reasonably
demonstrate to the City that such employee was dismissed for cause, in accordance with
Contractor's empioyment policies and procedures. Within ten (10) days of the termination of any
employee who was hired from the preceding City vendors' contract, Contractor must furnish the
Procurement Director, with a written explanation stating the basis for said termination.
Notwithstanding the preceding, any and all employees including, without limitation, employees
of ISS, Omarcio, Performance Cleaning, and Professional Building Services must comply with
Contractor's hiring policies and procedures as a condition of employment.
Within ten (10) days of the Effective Dote of this Contract, Contractor shall furnish the
Procurement Director a certified Jist of the names and contact information of all employees
5
Agenda Item C;2 D
Date ?-11-13
transition from the preceding City vendors' contracts. Said list shall contain the date of
commencement of employment of each such employee.
Contractors shall provide certified payroll records to the Procurement Director on a quarterly
basis.
Please direct any questions to Commissioner Weithorn's office.
Thank you,
Ale~
Commissioner Weithorn's Office
6
RESOLUTION NO. ____ _
A RESOLUTION ACCEPTING THE RECOMMENDATION OF THE FINANCE
AND CITYWIDE PROJECTS COMMITTEE (FCWPC) TO WITHDRAW THE
APPROVAL TO ISSUE A REQUEST FOR PROPOSALS FOR MAINTENANCE
AND SECURITY SERVICES AT THE LINCOLN ROAD MALL.
WHEREAS, on September 12, 2012, the Mayor and City Commission approved the
issuance of Request for Proposal (RFP) 006-2013TC for the Maintenance and Security
Services (Optional) at the Lincoln Road Mall; and
WHEREAS, RFP 006-2013TC was issued on December 24, 2012, with an opening date
of April 15, 2013; and
WHEREAS, on May 8, 2013, the Mayor and City Commission approved the City
Manager's recommendation to reject all proposals received, pursuant to RFP 006-2013TC, and
to release a new RFP subsequent to conducting an industry review meeting; and
WHEREAS, the City contacted thirty-five mall management companies throughout the
state of Florida to participate in two (2) industry review meetings that were conducted on June 6,
2013 and June 14, 2013, to which only one (1) company participated; and
WHEREAS, the Finance and Citywide Projects Committee (FCWPC), at its August 21,
2013, meeting, recommended to withdraw the approval to issue a new RFP and that the City
install an in-house Mall Manager to direct and coordinate City departments maintaining the
Lincoln Road Mall; and
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby accept the recommendation of the Finance and Citywide Projects
Committee (FCWPC) to withdraw the approval to issue a Request for Proposals for the
maintenance and security services at the Lincoln Road Mall.
PASSED AND ADOPTED this ___ day of ____ 2013.
ATTEST:
Rafael Granado, City Clerk Mattie Herrera Bower, Mayor
T:\AGENDI\\2013\September 11\Procurement\Wilhdraw Issuance RFP 006-2013TC-Lincoln Road Mall Maintenance-RESO.doc
/\;-:'PROVED .. ~S TO
FOPf1tl & LANGU.~,GE
& FOR EXECUTION
Ag·enda Item C 7 B
7 Date 9--1!-13
MIAMI BEACH
COMMITIEE MEMORANDUM
Mayor M .. atti Herrera Bower and lVI~·,. · .. ·· .. ~e.~:~~.f th~-~.:~ eommis•i<m TO
FROM
DArE
J1mmy l Morales. C~y Manager \~ ~~J.:.'"'"'-· '
August 21. 2013 f ·
SUBJECT PROPOSED REDEVELOPMENT ~GENCY/LINCOLN ROAD ENHANCEMENTS
QAC!SGRQUN!f
The Lincoln Road Ma~l is a major South Florida destination serving tourists, residents and the
general pubhc. Ma~t'ltaining this key thoroughfare c:lean and wen-maintained is essent1al to
helptng preserve the City's status as a world-class destinatu:m, as well as securing the viability
of this important economic engine for the City. For a number of yearsL the management of
maintenan~ services within the lincoln Road Mali service area haa been provided by the
Property Management, Sanitation. and GreenSpace Management Divisions. with the Police
Department managtng the contracted security serv1ces.
REQUEST FOR PROPOSALS
On September 12, 2012, the City Commtssion approved the issuance of Request for Proposals
{RFP) 006·2013TC to consider options for maintaining and securing the Lincoln Road Mall. The
RFP was issued on December 24, 2012. The Public Group 1ssued bid notices to 39 prospectlve
bidders of which 23 accessed the advertised solicitation, In addition. 30 vendors were notified
v1a emaiL The pre-bid conference was held on January 15, 2013. During the pre-bid
conference, prospect1ve bidders were instructed on the procurement process and the
Information the1r respective proposals should contain. On April 15, 2013, three (3) bids were
received from Keystone Property Management, Inc,, Standard Parking. SP Plus Maintenance
d/b/a Park1ng Facility Systems,, and Superior Landscaping & Lawn Service. Inc.
Through the Procurement Division's review of each bid fot responstveness. it. was determined
that the proposals received were nonresponsive based on the following reasons
• Keystone Property Management Inc, was deemed nonresponsive for failing to
demonstrate a proven track record of maintenance management in pedestrian-oriented
venues and facilities open to the public similar to the Uncoin Road MaiL
·• Standard Parking, SP Plus Maintenance dlbla Parking Facility Systems was deemed
nonre.sponsive for falling to submit its pricing on the pricmg form provided in Addendum
7 -a mandatory requirement of the RFP
• Superior Landscaping & Lawn Service, Inc • was deemed nonresponsive for failing to
demonstrate a proven track record of maintenance management in pedestrian-oriented
venues and tacmties open to the public simrlar to the Lincoln Road Mall.
8
FCWPC Memorandum -Proposed Redevelopment Agency/Lincoln Road Enhancements
August 21, 2013
Page2
After considering the review and recommendation of City staff, the City Manager exercised his
due diligence and carefully considered the specifics of this RFP process. As a result, the City
Manager recommended to the Mayor and City Commission to reject all proposals received.
Prior to releasing a subsequent RFP, the City Manager instructed City staff to conduct an
industry review meeting to include the companies that currently manage outdoor pedestrian-
oriented facilities, such as Bal Harbour Shops, Bayside Marketplace, The Falls, and the Village
of Merrick Park.
STATUS UPDATE
The Administration conducted two industry reviews, but with disappointing participation.
Property managers for outdoor-type malls within the local area and for several venues around
the state were invited to participate. Only one company participated in the industry review. At
the same time, the City was approached by several members of the Lincoln Road Property
Owner's Association who expressed an interest in submitting a proposal but also expressed
concerns with the overall conditions of Lincoln Road beyond routine maintenance issues.
As a result, staff and several members of the Lincoln Road Property Owner's Association
conducted a comprehensive walk through of the facility, which yielded the following conclusions:
• The overall condition of many of Lincoln Road's structures, surfaces and systems are in
poor condition and in general need of a refresh or replacement. Although $20 million is
programmed over two years in the City's adopted Capital Improvement Program --Fiscal
Year (FY) 2014/15 and FY 2015/16 --for upgrading the Lincoln Road venue, including
its infrastructure, there is no master plan in place to provide an overall comprehensive
plan or specifications for the use of the funds. In addition, this effort needs to be
coordinated with the Basis of Design Report (BOOR) for the City Center 98 project
which will impact the side-streets leading to Lincoln Road. There is a significant lack of
information in the City regarding the infrastructure that the RFP requires that proposers
maintain; including specifications for the pumps for the various water features and
fountains, for the light fixtures, etc.
• There are areas for improvement both on the side of the City and on the side of property
owners. Unfortunately, given the competing priorities for code enforcement in the City, I
do believe that Lincoln Road does not have the level of dedicated Code Enforcement
officers that it needs. Further, the limited code enforcement resources are typically
focused on sidewalk cafe operations, rather than on litter, safety concerns and general
maintenance issues generated by property owners.
1 believe that the current condition of some of the Lincoln Road structures, surfaces and
systems, coupled with the general lack of information about maintaining many of these items,
are significant drawbacks in getting qualified proposers to respond to the RFP. In addition, as
many of you know, there are several departments involved in the maintenance of Lincoln Road,
but no one entity responsible for the facility as a whole which impedes coordination efforts
among maintenance service providers, property owners and code enforcement.
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FCWPC Memorandum -Proposed Redevelopment Agency/Lincoln Road Enhancements
August 21, 2013
Page3
RECOMMENDATIONS
As a result of these observations, I now believe that releasing an RFP at this time is premature.
Rather, I believe that we need to put in place, as soon as possible, the following enhancements
which I have recommended as proposed enhancements for the FY 2013/14 budget:
• Add an in-house mall manager that can better direct and coordinate the individual
departments involved in Lincoln Road maintenance, including code enforcement, and
act as the City's central liaison with tenants and property owners to improve
communication and facilitate facility improvements.
• Undertake a master planning process for Lincoln Road improvements so that it is
complete by FY 2014/15 when funding becomes available. The scope of this master
plan would cover the area from 1 th Street to Lincoln Lane South and from West Avenue
to Collins Avenue and would include a facilities and infrastructure assessment, a
historical overlay assessment, and a conceptual master plan, all of which would interface
to the City's Geographic Information System (GIS). The facilities and infrastructure
assessment components will help the City determine the condition and required
replacement cycles of both above and below ground facilities and infrastructure
components of the Lincoln Road mall. The inclusion of these components in the master
planning process will assure that identified deficiencies are included in future
improvements, resulting in greater accuracy of capital resource requirements and
predictability of future maintenance expenses.
In addition, the scope would include coordination and integration of improvements with
the Citer Center 98 BOOR and the approved program for the Miami Beach Convention
Center Renovation and Expansion project, as well as an evaluation of any impacts to the
surrounding residential areas.
The estimated cost of this study is approximately $500,000.
• Add two code compliance officers for Lincoln Road which will provide for dedicated
coverage on Lincoln Road. These officers would be able to address a number of issues
related to Sidewalk Cafes (i.e. site plan modification and expansion, stacking of chairs,
solicitation) which take place from early morning until late evening, as well as many
other code issues related to property maintenance, illegal vendors/peddlers, Business
Tax Receipt violations, excessive/illegal signage on private property, unauthorized
sampling, and a more effective way to address our licensed artists/vendors and
performers. There are also other code violations that would be deterred as a result of
the presence along this district. When necessary, the officers could also address
sanitation-related concerns regarding overflowing dumpsters along North or South
Lincoln Lane.
The two CCOs would be deployed in two separate shifts in an effort to maximize visibility
and coverage. To maximize the number of hours of coverage for Lincoln Road, one
Code Compliance Officer will cover day shift and the other will be on night shift with
staggered days off to provide for weekend coverage. A typical deployment might be
configured as follows:
10
FCWPC Memorandum -Proposed Redevelopment AgencyA..incofn Road Enhancements
August 21, 2013
Page4
SUN MON TUES ~--~~--~~~~+-8:30a-4:30p
4:30p-12:30a 12p-8p 2p-8p'
WED
12p-8p
THURS FRI SAT
12p-8p 8:30a-4:30p 8:30a--4:30p
4:30p-12:30a 4:30p-12:30a
This enhancement will also free up some code enforcement resources which can be
directed to Ocean Drive while providing enhanced services on Lincoln Road.
Other initiatives already underway include enhanced maintenance of water features through a
new City contract, and development of short-term landscaping improvements with property
owners (funded by $150,000 already included in the Redevelopment District FY 2013/14
budget).
I believe that it is, therefore, appropriate to discontinue the process for the issuance of Request
for Proposals for the Maintenance of Lincoln Road and consider in its stead, through a mall
manager position, centralize coordination of maintenance efforts by City departments with some
service outsourcing as appropriate (e.g., maintenance of water features and fountains). The
mall manager will also help to coordinate master planning efforts and future construction and
infrastructure improvements with all stakeholders, including City staff, contractors, property
owners and tenants. Once we have completed the scheduled upgrades, and have improved the
condition of the facility and its systems through the mall manager and enhanced code
enforcement, I believe that significantly greater interest will be expressed by potential service
providers in responding to a future Request for Proposals.
If these initiative are as successful as I expect them to be, we will evaluate similar initiatives for
other business areas of the City in the following fiscal year.
LINCOLN ROAD PROPERTY OWNERS
1 have reviewed this approach with Lincoln Road property owners and they are supportive of
this approach. In fact, their board has already passed a motion unanimously supporting a
Lincoln Road Mall Manager.
CONCLUSION
The City should discontinue the process for the issuance of Request for Proposals for the
Maintenance of Lincoln Road and pursue the addition of a mall manager, enhanced code
enforcement, and completion of a master plan for the upgrade of Lincoln Road through the FY
2013/14 budget process.
JLM/KGB/MAS/EC/AD
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RESOLUTION NO.-------
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, AUTHORIZING THE DONATION OF
SURPLUS COMPUTER EQUIPMENT IN "AS IS" CONDITION TO THE
MIAMI-DADE BROADBAND COALITION.
WHEREAS, the City wishes to donate surplus computer equipment pursuant to
Section 2-315(e) of the Miami Beach City Code, in "as is" condition, to the Miami-Dade
Broadband Coalition, a not-for-profit organization; and
WHEREAS, the surplus computer equipment has been reported to the City Manager
as surplus stock and is no longer used, or has become obsolete, worn out, or scrapped. In
addition, the surplus computer equipment has very little value since the physical hardrive
has been removed and it is inoperable, but Miami-Dade Broadband Coalition utilizes
college interns to restore the equipment so that it may be distributed throughout the Miami-
Dade community and in Title 1 public schools, parks, and senior/adult centers; and
WHEREAS, the donation of the surplus computer equipment serves a public
purpose, is in the best interest of the City, and the value does not exceed a replacement
value of $25,000 and; and
WHEREAS, this donation is made in "as is" condition and the City makes no
representation as to the condition of the computer equipment, no warranties, expressed or
implied, and assumes no responsibility for said computer equipment.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby authorize the donation of surplus computer equipment to the Miami-
Dade Broadband Coalition as set forth herein; said donation in "as is" condition, with no
warranties, expressed or implied, and with the City assuming no further responsibility for
same.
PASSED and ADOPTED this ______ day of _____ , 2013.
MAYOR
ATTEST:
CITY CLERK
-.,<---oo::::......-=-----. Agenda Item C 7 Z
13 Date f.-11-J~
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14
RESOLUTION NO.----------
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF
THE NEIGHBORHOOD/COMMUNITY AFFA!RS COMMITIEE AT ITS JUNE
26, 2013 MEETING TO AMEND THE CITY'S SPECIAL EVENT
REQUIREMENTS AND GUIDELINES TO INCLUDE RECYCLING
REQUIREMENTS FOR ALL SPECIAL EVENTS THAT REQUIRE A
SANITATION PLAN AND APPROVING THE RECOMMENDED
AMENDMENTS TO THE SPECIAL EVENTS REQUIREMENTS AND
GUIDELINES.
WHEREAS, the recycling of recyclable materials is in the best interest of the
environment, City residents, and in maintaining the City's prominence as a world class resort
destination; and
WHEREAS, the Sustainability Committee, at its May 21, 2013 meeting, recommended
that the City's Special Event Requirements and Guidelines be amended to include recycling
requirements for all special events that require a sanitation plan; and
WHEREAS, the proposal was considered by the special event industry at two separate
meetings, first on November 8, 2012 and later, as refined with staff, on May 9, 2013, at which
time the recommendation was supported by the special event industry; and
WHEREAS, the Neighborhood/Community Affairs Committee (NCAC) unanimously
recommended approval of the attached amendments at its June 26, 2013 committee meeting;
and
WHEREAS, the Mayor and City Commission deem it in the best interest of the City to
adopt the amendments to the City's Special Event Requirements and Guidelines as
recommended by the NCAC and as attached hereto as Exhibit A.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, hereby accept the
recommendation of the NCAC at its June 26, 2013 meeting to amend the City's Special Event
Requirements and Guidelines to include recycling requirements for all special events that
require a sanitation plan and approve the recommended amendments attached hereto as
Exhibit A.
PASSED AND ADOPTED this the ___ day of ______ , 2013.
ATTEST:
Rafael E. Granado, Matti Herrera Bower,
City Clerk Mayor APPROVED AS TO
T:\AGENDA\2013\Seplember 11\Special Event Recycling 9-11-13 Commission RESO.doc FORM & LANGUAGE
& FOR EXECUTION
Agendaltem C7'> (~ "''10!1~
15 Date f-1/-13 ~=:::chi~ ~
EXHIBIT A
K. Sanitation Department
Applicants shall be solely responsible for cleaning the area during and after the event. Should the
applicant choose, the City will provide personnel for this function. The cost of the clean-up will be
calculated by the City, and will include dumping fees and equipment rental. Should an alternate cleaning
service be contracted, the applicant shall be responsible for obtaining all necessary dumpsters. including
separate dumpsters for single-stream recyclables. All arrangements and removal of garbage, trash,
recyclables, and other debris are the sole responsibility of the applicant. A City permit authorizing
placement of dumpsters must be obtained through the City's Sanitation Department, and submitted to the
Special Events Office no less than two (2) weeks prior to the event. Applicants are required to meet
sanitation standards to assure an adequate number of litter and recycling containers are on-site, and must
encourage guests to comply with the City of Miami Beach's anti-litter efforts. At minimum, one recycling
container is required per designated trash collection area. Glass containers and plastic straws are
prohibited. Recycling efforts are encouraged. Applicants shall ensure that the event site is returned to its
original condition within twenty-four hours. Failure to clean up after the event will result in a fine (as per
Section Ill herein) issued to the event producer, as well as additional charges for City services.
Applicants seeking use of public restroom facilities outside of standard operating hours may also be
required to hire attendants to facilitate public restroom maintenance and supplies during the event. These
services may be contracted through the Public Works Department. Proof of payment must be submitted
to the Special Events Office at least two (2) weeks prior to the event.
V. OTHER AGENCIES
A. The Miami Beach Visitors and Convention Authority (VCA) and Cultural Arts Council (CAC)
The City of Miami Beach does not directly fund special and cultural events. The VCA and CAC utilize City
funds for the purpose of special and cultural event funding. Approval of an application for funding by either
the VCA and/or the CAC shall not constitute either expressed or implied approval of a special event permit
by the City of Miami Beach. Should the VCA or CAC fund an event, the appropriate logo shall be
incorporated in all event print advertising or promotional materials, as per the funding terms and conditions
of the VCA and I or the CAC.
B. Miami-Dade County
• Permit for Temporary Food Sales -The Miami-Dade County Department of Business and
Professional Regulations, Division of Hotels & Restaurants, sets forth rules and regulations for safe
operation of temporary food service establishments. To obtain the necessary permits, sponsors or
applicants must notify the Department of Business and Professional Regulations no later than
three (3) business days prior to the event. A license fee for a 1-3 day event is $40.00 per vendor.
• Beach Cleaning-Applicants desiring use of the public beach must arrange for the cleaning of the
beach, prior to, as well as after, the event, as necessary. Beach cleaning may be arranged with
the Miami-Dade County Parks Department or a private sanitation company approved by the Miami-
Dade County Parks Department. Proof that clean-up arrangements have been made must be
submitted in writing to the Special Events Office at least two (2) weeks prior to the event.
C. State of Florida
• Department of Environmental Protection, Division of Beaches and Shores --If an event is to
be held on the beach, a State Field Permit is also necessary for all temporary non-portable
structures on the beach, east of the Coastal Construction Control Line. This would include, but not
be limited to, the following types of temporary structures: stages, fences, tents, lighting and sound
systems. A detailed site plan and written narrative description of all installations must be submitted
Special Events Requirements and Guidelines 30
16
RESOLUTION NO. ___ _
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA~ ADOPTING: 1) THE TENTATIVE AD VALOREM
MILLAGE OF 5.8909 MILLS FOR GENERAL OPERATING PURPOSES,
WHICH IS SIX AND EIGHT-TENTHS PERCENT (6.8%) MORE THAN THE
""ROLLED-BACK" RATE OF 5.5158 MILLS; AND 2) THE DEBT SERVICE
MILLAGE RATE OF 0.2529 MILLS; FURTHER SETTING THE SECOND
PUBLIC HEARING TO CONSIDER THE MILLAGE RATE FOR FISCAL YEAR
(FY) 2013/14, ON MONDAY, SEPTEMBER 30,2013 AT 5:01P.M.
WHEREAS, the City of Miami Beach significantly reduced tax rates as property values
increased. Between FY 1999/00 and FY 2011/12, total combined City of Miami Beach property
tax rates declined approximately 2.2 mills despite an increase of 0.56 mills in FY 2010/11; and
WHEREAS, In FY 2007/08 alone, the millage rate declined by approximately 1.8 mills,
with annual savings to the average homesteaded property of over $400; and
WHEREAS, City of Miami Beach combined millage rates remain more than 2.55 mills
lower, or 29 percent, than in FY 1999/00 and approximately 1.5 mills lower than in FY 2006/07
when property values were similar to today's values, resulting in a net tax levy reduction of
approximately $24 million; and
WHEREAS, the administration is continuing to evaluate opportunities to further reduce the
millage, and
WHEREAS~ on July 17, 2013, the City Commission following a duly noticed public
hearing, adopted Resolution No. 2013-28294, which set the proposed general operating millage
rates at 5.8909 ·mills (excluding debt service), a reduction of 0.20 mills from the FY 2012/13 rate
for general operating purposes, and 0.2529 mills for debt service; and
WHEREAS, Section 200.065, Florida Statutes, requires that at the conclusion of the first
public hearing on the City's proposed tax rate and budget, the City Commission: 1) adopt a
tentative ad valorem millage rate for FY 2013/14 operating purposes; and 2) the required Debt
Service millage rate; this is accomplished by adopting a Resolution that includes the percentage
increase or decrease over the "rolled-back" rate; and
WHEREAS, at this time the Administration recommends that the City Commission set the
second and final public hearing to consider the aforestated millage rates for FY 2013/14.
17
Agenda Item R1 A 1
Date 9-11 ... 13
NOW THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND THE CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, as follows:
( 1) Pursuant to Section 200.065, Florida Statutes, there is hereby levied a tax for FY
2013/14, on all taxable and non-exempt real and personal property located within the corporate
limits of the City of Miami Beach, Florida, as follows:
(a) For the purpose of operating the government of the City, the rate assigned
amounts to 5.8909 mills. Also included are appropriate reserves and
contingencies, which are not limited to reserves for tax discounts and
abatements of uncollected taxes.
The millage rate reflected is six and eight-tenths percent (6.8%) more than
the "Rolled-back" rate of 5.5158 mills.
(b} For the purpose of providing payment on the principal and interest
portions of the General Obligation Bond Debt outstanding, the rate
assigned amounts to 0.2529 mills.
(2) The tentative adopted millage rates for the City of Miami Beach, Florida for FY 2013/14
are subject to a second and final public hearing, herein set for and to be held at 5:01 p.m.,
Monday, September 30, 2013, in the City Commission Chambers, City Hall, 1700 Convention
Center Drive, Miami Beach, Florida.
PASSED and ADOPTED this 11th day of September, 2013.
MAYOR
ATTEST:
CITY CLERK
18
RESOLUTION NO. _____ _
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA, ADOPTING
TENTATIVE BUDGETS FOR THE GENERAL, G.O. DEBT
SERVICE, RDA AD VALOREM TAXES, ENTERPRISE, AND
INTERNAL SERVICE FUNDS FOR FISCAL YEAR 2013/14
SUBJECT TO A SECOND PUBLIC HEARING SCHEDULED ON
MONDAY, SEPTEMBER 30,2013 AT 5:01P.M.
WHEREAS, the Manager's proposed General Fund operating budget released
September 6th, 2012 was $264,643,000 and the total proposed operating budget for FY 2013/14
was $450,128,000 including the General Fund, General Obligation Debt Service, Enterprise Funds
and Transfers to the Redevelopment District; and
WHEREAS, the tentatively adopted General Fund budget includes $4.6 million in
employee givebacks; $617,000 in efficiencies; brings in an additional $2 million in Resort Tax
revenues to the General Fund to offset tourism-eligible expenditures, and includes modest increases
in revenues; and
WHEREAS, these decreases in expenditures in the General Fund tentatively
proposed budget are offset by $1.7 million in various service enhancements -the majority of which
was related to Police and Fire service enhancements, Building service enhancements (due to
increased demand), supplemental elder meal program funding, a new ethics hotline, restoring key
administrative positions to strengthen internal controls; and
WHEREAS, the FY 2013/14 proposed General Fund budget is about $27 million
(11 percent) more than the FY 2006/07 budget despite pension contribution increases of 127 percent
during the same period, in spite of the fact that inflation from October, 2006 through June, 2013, a
similar period, was approximately 16 percent; and
WHEREAS, the proposed General Fund budget included total revenue of
$264,643,000 with ·enhancements of $370,000 for: false alarm fees in Police and Fire, nightclub
permit fees, grease trap permit fees, and parks fitness rental permit; and
WHEREAS, the budget for Internal Service funds, which are wholly supported by
transfers from the General Fund, Enterprise Funds and the Redevelopment district, is $75,481,000,
which included potential additions and enhancements totaling $14,000 offset by including efficiencies
of $50,000; and
WHEREAS, the proposed Enterprise Fund budgets totaling $159,619,000 included
potential additions and enhancements totaling $343,000 offset by efficiencies of $83,000; and
WHEREAS, the proposed budget includes a revenue increase of $8.4 million over
FY 2012/13, primarily due to increases in property tax revenue, transfers from resort taxes, transfers
from Parking surplus; and
NOW THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND THE CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the City of Miami Beach hereby
adopts tentative budgets for the General, G.O. Debt Service, RDA Ad Valorem Taxes, Enterprise,
and Internal Service Funds for Fiscal Year 2013/14 as summarized and listed below, subject to a
second public hearing scheduled at 5:01 P.M., Monday, September 30, 2013.
19
Agenda Item R7 A 2-
Date 911-1'3
PASSED and ADOPTED this 11th day of September, 2013.
ATTEST:
CITY CLERK
20
MAYOR
APPROVED AS TO
FORr-.1 & LANGUAGE
& FOR -CUTION
-------------------------------------------
Revenue Summary
by Fund and Major Category
G.O. DEBT INTERNAL
REVENUES GENERAL SERVICE RCA ENTERPRISE TOTALS SERVICE
GENERAL OPERATING REVENUES
Ad Valorem Taxes $ 105,731 ,000 $ 105,731,000
At Valorem-South Pointe C<lsts 10,249,000 10,249,000
Ad Valorem-Capital Renewal & Repl. 1,981,000 1,981,000
Ad Valorem Taxes-Normandy Shores 147,000 147,000
Other Taxes 22,765,000 22,765,000
Licenses and Pennits 23,383,000 23,383,000
Intergovernmental 10,214,000 10,214,000
Charges for Services 10,315,000 10,315,000
Fines and Forfeits 2,639,000 2,639,000
Interest 2,921,000 2,921,000
Rents and Leases 6,945,000 6,945,000
Miscellaneous 12,441,000 12,441,000
Resort Tax Contribution 32,965,000 32,965,000
Other 8,516,000 8,516,000
Reserves-Buildiing Dept Operations 1,500,000 1,500,000
Prior Year Set Aside 2,700,000 2,700,000
Prior Year Set Aside for Pension Credit 831,000 831,000
Prior Year Surplus From Parking Op Fund 8,400,000 8,400,000
Sub-total $ 264,643,000 $ 264,643,000
G.O. DEBT SERVICE FUND
Ad Valorem Taxes $ 5,924,000 $ 5,924,000
Other $ 8,000 $ 8,000
Sub-total $ 5,932,000 $ 5,932,000
FUND TOTAL $ 264,643,000 $ 5,932,000 $ 270,575,000
RCA FUND-City TIF only
AD VALOREM TAXES
Property Taxes-RDA City Center (net) $ 19,934,000 $ 19,934,000
FUND TOTAL $ 19,934,000 $ 19,934,000
ENTERPRISE FUNDS
Convention Center $ 12,726,000 $ 12,726,000
Parking 47,227,000 $ 47,227,000
Sanitation 17,915,000 $ 17,915,000
Sewer Operations 38,132,000 $ 38,132,000
StonnWater 12,097,000 $ 12,097,000
Water Operations 31,522,000 $ 31,522,000
FUND TOTAl $ 159,619,000 $ 159,619,000
INTERNAL SERVICE FUNDS
Central Sel\lices $ 948,000
Fleet Management 10,369,000
lnfomnation Technology 15,527,000
Property Management 9,325,000
Risk Management 13,935,000
Medical & Dental Insurance 25,377,000
FUND TOTAL $ 75,481,000
TOTAL ALl FUNDS $ 264,643,000 $ 5,932,000 $ 19,934,000 $ 159,619,000 $ 450,128,000 $ 75,481,000
21
-------------------------------------------------
TOTAL EXPENDITURES BY FUND AND DEPARTMENT
Fiscal Year 2013114
. I
. -'I
' . INTERNAL ... ".·
MAYOR&COMMiSSION ---
ADMINISTRATIVE SUPPORT SERVICES -diY MANAGER ------~----2,992,000
COrvMJNICA TJONS . . . 836,000
sLOOEr & PERF'oRMi\r;cE ii\iFRbv 2:oso.ooo
oR.G DE\/ & Fffif:oRrviANCE INITIA nvE ---39z,ooo I •
, ""···FiNA-NCE ,.,.,,4~644"JjQQ'"T"
-f'R6CURErviNr T26o,ooo
INFORfiM TION TEcHNOLOGY
Hl.M<\N RESOURCES/LABOR RB..A TIONS ------ ----Riskt.Aana9ement ·
' ··-Me<iical&-oeiitaiinsurance
I . 'CitY CLERK
eentral services
; CITY ATTORNEY
1ECoN611iic bEv. & CUL TURAL.ARi's
: Econorric Development _
1,822,000
i:
j.
-----~L ESTAlE, HOUSING & COivM DEV.:. 776,000 I.
I-IOiTie1ess Services _ ______ );oo?,ooa·r~-··
.BUILDING 12,195,000 -
-M~ING , u"'·~-"~u·--·-· 3.467,000 ~
CUltural Arts
.. TOURISM &ai. TURAL bEi/'
CON\iENilON C::ENfEi:f -.
OPERATIONS
CODE COM'LIANCE
•eor..tvuNITY SERVICES
PARKS & RECREATiON
PI..SLitWoRI<s
A"operty II!Bnagement
-~---Sanitation ·-· · · · · -----------
···· ·· SeiNei-
-Storm.v ater
Water
i
...... J .....
! :
. ""! --~--
.{ f
;I
2,9o~;ooo··
CAPITAL IMOROVEJvi:Nr PROJECTS
PARKING ---FLEET'MANii.GBVENt __ _ . ···1' ,,,~,,-,, .•..
. PUBLJC SAFETY
FOt_ICE
FIRE
..... 98;612,666~-
·r 61 ,93a,ooo -
'CITYWIDE ACCOUNTS
CITYW1c€ ACCTs-Normandy ·shores
·· CiiYwltEACCfS~6Peratirl!;jcoiltingency :
["'" dTYV\I"ibEA'OCiS-bther -
'~rryf.orw ard from A"ior Year Set Asides i
Transfers -----------
capital irlvesiineritTJpkeep Fumf , ·.,-··~n:r-o· .&-·tonm"t 9Chn0to9 y Fund --~ ~ --·--~"-"" ......
Ri:tseiVe ·---· · ----
Pay-as-you-go Capital. _
CAPrT AL RS\IEWAL & RB"LAc:::EM:NT , .
RDA-City TIF Transfer only
~{center__ ·· ·-----··
TOT A.t: ~ ALL i=UNbS -
225,000
1,ooo.tll'io
8.842.6oo·
.f .. ,
216,000 j ..... ''''39t(000"' . 1•
550,000
1,400,000
1.981 ,boo
. '
·f ·-
· -5.932:aoo·
22
19,934,000 i
17,915,000
.--. 38,132,000-
12,097,000
31,522,000
.. 47,227,i:J6b . ' '
' 1o.369.ooo :
)
. $160,550,~00 -
. '-··-!!·~~1 ,000
$5;932,ooo ' i
........ ~ .,-~-
19~934_·~~0
RESOLUTION NO. ___ _
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE
NORMANDY SHORES LOCAL GOVERNMENT NEIGHBORHOOD
IMPROVEMENT DISTRICT ADOPTING THE TENTATIVE AD VALOREM
MILLAGE OF 1.2687 MILLS FOR FISCAL YEAR (FY) 2013/14 FOR THE
NORMANDY SHORES LOCAL GOVERNMENT DISTRICT, WHICH IS
NINETEEN PERCENT (19.0%) MORE THAN THE "ROLLED-BACK"
RATE OF 1.0664 MILLS, SUBJECT TO A SECOND PUBLIC HEARING
SCHEDULED ON MONDAY, SEPTEMBER 30,2013 AT 5:02P.M.
WHEREAS, for the purpose of providing security services within the Normandy Shores
neighborhood area, the Mayor and City Commission adopted Ordinance No. 93-2881 on October
20, 1993, which authorized the creation of the Normandy Shores Local Government Neighborhood
Improvement District (District); and
WHEREAS, Section 200.065, Florida Statutes, specifies the method by which
municipalities may fix the operating millage rate and adopt an annual budget for dependent taxing
districts; and
WHEREAS, the maximum millage that can be approved by a simple majority (4/7) vote is
1.0513; anything beyond that requires a 5/ihs vote; and
WHEREAS, on July 17, 2013, the City Commission adopted Resolution 2013-28295 which
set the proposed operating millage rate for the District at 1.2687 mills for the purpose of providing
security services within the District; and
WHEREAS, accordingly, on September 11, 2013, pursuant to Section 200.065 of the
Florida Statues, the City Commission, acting as the Board of Directors of the District, held its first
duly noticed public hearing to consider the Tentative Ad Valorem Millage and Tentative Operating
Budget (FY 2013/14) for the District.
NOW THEREFORE, BE IT DULY RESOLVED BY THE BOARD OF DIRECTORS OF THE
NORMANDY SHORES LOCAL GOVERNMENT NEIGHBORHOOD IMPROVEMENT DISTRICT,
that, following a duly noticed public hearing on September 11, 2013, the Board hereby adopts the
Tentative Operating Millage rate of 1.2687 mills for the District for FY 2013/14, which is nineteen
percent (19.0%) more than the "Rolled-back" rate of 1.0664 mills, subject to a second public
hearing scheduled on Monday, September 30, 2013, at 5:02P.M.
PASSED and ADOPTED this 11th day of September 2013.
Chairperson of the District
ATTEST:
Secretary to the District
23
/cPPROVED AS TO
FOH:\/1 & LAhlGUi\GE
& ;::oR EXECUTION
::_~} -· .. .\-'~~
•'··'"' .cy Agen~ R?B I
Date tf-1/-13
THIS PAGE INTENTIONALLY LEFT BLANK
24
RESOLUTION NO. ----
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE NORMANDY
SHORES LOCAL GOVERNMENT NEIGHBORHOOD IMPROVEMENT
DISTRICT ADOPTING THE TENTATIVE OPERATING BUDGET FOR FISCAL
YEAR (FY) 2013/14 SUBJECT TO A SECOND PUBLIC HEARING
SCHEDULED ON MONDAY, SEPTEMBER 30,2013 AT 5:02P.M.
WHEREAS, for the purpose of providing security services within the Normandy
Shores neighborhood area, the Mayor and City Commission adopted Ordinance No. 93-
2881 on October 20, 1993, which authorized the creation of the Normandy Shores Local
Government Neighborhood Improvement District (District); and
WHEREAS for the purpose of providing security services within the District, a
tentative budget has been developed to fund projected FY 2013/14 operating expenses;
and
WHEREAS, accordingly, on September 11, 2013, pursuant to Section 200.065 of
the Florida Statues, the City Commission, acting as the Board of Directors of the District,
held its first duly noticed public hearing to consider the Tentative Ad Valorem Millage and
Tentative Operating Budget (FY 2013/14) for the District.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE BOARD OF
DIRECTORS OF THE NORMANDY SHORES LOCAL GOVERNMENT
NEIGHBORHOOD IMPROVEMENT DISTRICT, that, following a duly noticed public
hearing on September 11, 2013, the Board hereby adopts the tentative operating budget
for the District for FY 2013/14 as summarized and listed below, subject to a second
public hearing scheduled on Monday, September 30, 2013 at 5:02P.M.:
Revenues
Ad Valorem Tax
City's General Fund
Expenses
Security Service
Maintenance
Total
New Gate & Security Cameras
Total
$ 146,250
78,750
$ 225,000
$ 164,500
20,500
40,000
$ 225,000
PASSED and ADOPTED this 11th day of September, 2013.
Chairperson of the District
ATTEST: 1~~1 F~R~\/ED /\S TO
r:J ·S: L/\:·.J(}L;/'l..C:E
& F::rl-1 LX;:;.:culiON
Secretary to the District I I
C Agenda Item .,
Date
8782..
'1-ti-J~ >
THIS PAGE INTENTIONALLY LEFT BLANK
26
RESOLUTION NO.-----
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, ADOPTING THE TENTATIVE CAPITAL
IMPROVEMENT PLAN FOR FISCAL YEARS (FY) 2013/14 • 2017/18 AND
ADOPTING THE CITY OF MIAMI BEACH TENTATIVE CAPITAL BUDGET
FOR FY 2013/14 SUBJECT TO A SECOND PUBLIC HEARING
SCHEDULED ON MONDAY, SEPTEMBER 30, 2013 AT 5:0.3 P.M.
WHEREAS, the FY 2013/14-2017/18 Capital Improvement Plan (CIP) for the City of Miami
Beach is a five year plan for public improvements and capital expenditures by the City, this
document is an official statement of public policy regarding long -range physical development in the
City of Miami Beach; and
WHEREAS, the first year of the FY 2013/14-2017/18 CIP represents the Capital Budget
appropriation for FY 20 13/14; and
WHEREAS, since that time the City has issued additional General Obligation Bonds pursuant
to referendum; Water and Sewer Revenue Bonds; Stormwater Revenue Bonds; 2001, 2006 and
2010 Gulf Breeze Loans; 2010 Parking Bonds; 2011 Stormwater Bonds; a $15 Million Equipment
Loan; and
WHEREAS, beginning in FY 2005/06, the City committed to funding a Pay-As-You-Go
component of the capital budget funded from General Fund Revenues, as well as committing to
using Resort Tax Quality of Life funds in North, Middle, and South Beach for capital projects; and
WHEREAS, the tentative CIP has been updated to include projects that will be active during
FY 2013/14 through 2017/18; and
WHEREAS, the tentative capital budget itemizes project funds to be committed during the
upcoming fiscal year detailing expenses for project components which include architect and
engineer, construction, equipment, Art in Public Places, and other related project costs; and
WHEREAS, on July 10, 2013 the FY 2013/14 capital funding priorities were discussed at a
meeting of the Finance and Citywide Projects Committee and adjustments were made to the funding
recommendations presented; and
WHEREAS, subsequent to the Finance and Citywide Projects Committee meeting on July
1Oth, 2013, the following changes were made: all projects had their funding rounded to the nearest
thousands from FY2013/14 going forward; Atlantic Greenways Network Master Plan Update (Bike
Master Plan)-Phase 2 project had an additional $25,000 in PTP funding due to cost increases in
the project as a result of the selection of the most intense proposal for a master plan update by the
City Commission on July 26th; Collins Park Parking Garage's FY2013/14 funding request was
adjusted to $12,242,000 to be funded completely in FY2013/14 by the RDA based on the FY
2013/14 available RDA funds for capital projects; in order to close the City Center Historic District
Neighborhood lmprovements.-Historic District BP9A project, a new project called City Center 9A
Legal Fees project was created with a $350,000 funding request from the original project; Bayshore
Neighborhood -Bid Pack B project switched funding from PAYGO to 2003 G.O. Bonds -
Neighborhood Improvements due to funds made available from closing completed projects, and had
a reduction of $190,680 in those funds due to new estimates of the work required; Shane
Agenda Item B 7 C..
27 Date ~U-13
Watersport Seawall had an additional $354,000 in PAYGO funding due to additional pay-as-you-go
(PAYGO) capital funding made available as more projects were funded from G.O. bonds as
described above; the Convention Center's Air conditioning test and balance project was moved from
FY2013/14 to FY20 14/15 and the acquisition of 50 Lecterns to include 2 presidential lecterns project
was moved up from FY2014/15 to FY2013/14 based on updated priorities; 5th Street & Alton Road
Joint Venture Repayment was revised downwards by $7,000 to reflect the actual amount that South
Pointe Capital needs to repay to Parking Operations; Several projects had their FY 2013/14 funding
shifted from PAYGO to 2003 G.O. Bonds-Parks and Beaches as a result of new capacity being
found due to projects closing (Scott Rakow Youth Center -Ice Rink Mechanical Repairs in the
amount of $344,000, Resurfacing/Rebuilding Basketball Courts at Normandy Isle Park in the
amount of $55,000, North Shore Park Tennis Restoration in the amount of $33,000, NSPYC-Fitness
Center Refurbishment in the amount of $73,000, and Flamingo Park Baseball Stadium Scoreboard
in the amount of $25,000); Several projects have had their FY 2013/14 funding shifted from PAYGO
to 2003 G.O. Bonds-Neighborhood Improvements as a result of new capacity being found due to
projects closing (Bayshore Neighborhood -Bid Pack B in the amount of $101,000 and Lake
Pancoast Neighborhood Irrigation in the amount of $46,700); the Pump Station #28 Grinder
replacement project was removed due to project completion; the Miami Beach Golf Club Cart
Path/Curb Restoration Project was shifted from FY2014/15 to FY2013/14 to be funded by Middle
Beach Quality of Life in the amount of $31 ,000; the Miami Beach Golf Club Tee Restoration Project
was shifted from FY2014/15 to FY2013/14 to be funded by Middle Beach Quality of Life in the
amount of $46,000; as a result of freed up capacity as a result of the above mentioned shifts from
PAYGO to other sources, several projects have moved from FY2014/15 to FY2013/14 (Normandy
Shores Golf Course Perimeter Hedge in the amount of $78,000; North Beach Bump-outs-Shrubs,
Ground Cover & Irrigation Installation in the amount of $220,000; Normandy Isle Marseille Lighting
Ph. II in the amount of $139,000; Rue Vendome/ Biarritz Dr. Park & Garden in the amount of
$26,000; and Repainting and Repair of the Perimeter Fences of the North End Parks in the amount
of $115,000); several projects received additional allocations to accountforthe Arts in Public Places
mandatory contribution (Band Shell Master Plan I mprov. in the amount of $10,000, Flamingo Park in
the amount of $37,000, and Scott Rakow Youth Center Ice Rink Mechanical Repairs in the amount
of $23,000); and
WHEREAS, the tentative Capital Budget for FY 2013/14 therefore totals $49,858,000 with
$34,300,000 ($49,858,000 Net of the City Center RDA and Anchor Garage appropriation of
$15,558,000) recommended for adoption at this time for projects and capital equipment acquisitions;
and
WHEREAS, based on current project schedules, additional water and sewer, and stormwater
financings are financed over a series of years; and
WHEREAS, under this approach, the City utilizes a line of credit to allow the necessary rate
capacity to issue additional tax-exempt bonds through rate increases and also spend down the
current committed but unspent bond proceeds; and
WHEREAS, the proposed sources of funding for the FY 2013/14 Capital Budget are included
in "Attachment A"; and
WHEREAS, the proposed projects to be adopted in the tentative FY 2013/14 Capital Budget
and the five-year CIP are included in Attachment "B"; and
WHEREAS, In FY 2013/14, $4,440,000 in unappropriated funds will be transferred from 1%
Quality of Life Resort Tax Fund to the following funds: South Beach Quality of Life Resort Tax Fund
($1 ,200,000), North Beach Quality of Life Resort Tax Fund {$1 ,660,000), and Middle Beach Quality
of Life Resort Tax Fund ($1 ,580,000).
28
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby adopts the
Tentative Capital Improvement Plan for FY 2013/14 through 2017/18; and adopts the City of Miami
Beach Tentative Capital Budget for FY 2013/14 and transfers $4,440,000 in unappropriated funds
from 1% Quality of Life Resort Tax Fund to the following funds: South Beach Quality of Life Resort
Tax Fund ($1 ,200,000), North Beach Quality of Life Resort Tax Fund ($1,660,000), and Middle
Beach Quality of Life Resort Tax Fund ($1 ,580,000).
PASSED AND ADOPTED THIS 11th DAY OF SEPTEMBER 2013.
Attest:
CITY CLERK
29
MAYOR
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
ATTACHMENT A
FY 2013/14 CAPITAL BUDGET
SUMMARY OF FUNDING SOURCES
30
RESOLUTION NO.------
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ADOPTING FISCAL YEAR (FY) 2013/14
TENTATIVE BUDGETS FOR SPECIAL REVENUE FUNDS FOR RESORT
TAX; THE 7th STREET PARKING GARAGE OPERATIONS; THE 5th AND
ALTON PARKING GARAGE OPERATIONS; ART IN PUBLIC PLACES (AiPP),
TOURISM AND HOSPITALITY SCHOLARSHIP PROGRAM, GREEN/
SUSTAINABILITY FUNDS, WASTE HAULER ADDITIONAL SERVICES AND
PUBLIC BENEFIT FUNDS, EDUCATION COMPACT FUNDS, RED LIGHT
CAMERA FUNDS, AND EMERGENCY 911 FUNDS SUBJECT TO A SECOND
PUBLIC HEARING SCHEDULED ON MONDAY, SEPTEMBER 30, 2013 AT
5:03PM.
WHEREAS, expenses related to tourism, monitoring and auditing payments, and receipt
of Resort Taxes to the City, will be paid by the Resort Tax Fund; and
WHEREAS, the budget for the public parking garage located at 7th Street and Collins
Avenue (the 7th Street Parking Garage) provides funding for operating expenses, debt service,
and a reserve for renewal and replacement; and
WHEREAS, the budget for the public parking garage operations located at 5TH and Alton
provides funding for the City's share of the shortfall contribution requirements; and
WHEREAS, the Art in Public Places {AiPP) fund is used for the commission or
acquisition of works of art, conservation and maintenance of works of art, research and
evaluation of works of art, printing and distribution of related materials, and administration; and
WHEREAS, the Tourism and Hospitality Scholarship Program funded by contributions
from Global Spectrum and Centerplate and awarded to Miami Beach students enrolled or
planning to enroll in post-secondary education and have expressed interest in the food and
hospitality industry; and
WHEREAS, the Green/Sustainability fund provides funding for the operating budget for
a Citywide Multi-family Residence and Commercial Establishment Recycling Program, including
an initiation of a media, education and outreach recycling campaign; and
WHEREAS, the Waste Hauler Additional Services and Public Benefit Contribution funds
for sanitation-related services including monthly "Wasteful Weekends" bulk drop off site
expenses and twice yearly hazardous waste drop-off site expenses; and
WHEREAS, the Education Compact fund provides funding for teacher development
programs, City's contribution for school agenda books, fees to the International Baccalaureate
Organization, and other expenses to fund community education compact events: and
WHEREAS, the Red Light Camera fund provides funding for red light camera-related
operating expenses; and
WHEREAS, the Emergency 911 fund provides funding for E-911 related operating
expenses; and
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby adopts and appropriates the FY 2013/14 tentative budgets for Special
Revenue Funds as listed below:
31
Agenda Item R1 D
Date fl--11-!3
SPECIAL REVENUE APPROPRIATIONS
Resort Tax
7th Street Garage Operations
5th & Alton Garage-City's Share of Shortfall
Art in Public Places
Tourism and Hospitality Scholarship Program
Green/Sustainability Fund
FY 2013/14
$59,507,000
2,161,000
602,000
729,000
142,000
225,000
Waste Hauler Additional Services & Public Benefit Fund
Education Compact Fund
77,000
111,000
420,000
489,000
Red Light Camera Fund
Emergency 911 Fund
TOTAL $64,463,000
PASSED and ADOPTED this 11th day of September, 2013.
ATTEST BY:
CITY CLERK
32
MAYOR
APPROVED AS T-
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RESOLUTION NO.---------
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, AUTHORIZING THE ADOPTION OF THE
MIAMI BEACH CULTURAL ARTS COUNCIL'S FISCAL YEAR 2013/14
TENTATIVE BUDGET IN THE AMOUNT OF $1,470,000, AS SET FORTH
IN THE ATTACHED EXHIBIT A, SUBJECT TO A SECOND PUBLIC
HEARING SCHEDULED ON MONDAY, SEPTEMBER 30, 2013 AT 5:03
P.M.
WHEREAS, the Miami Beach Cultural Arts Council (CAC) was established by the
Mayor and City Commission on March 5, 1997; and
WHEREAS, the mission of the CAC is to develop, coordinate, and promote the
visual and performing arts in the City of Miami Beach for the enjoyment, education,
cultural enrichment and benefit of the residents of, and visitors to, Miami Beach; and
WHEREAS, the Mayor and City Commission adopted the Cultural Arts Master
Plan on June 3, 1998, identifying the following program areas for the CAC: cultural arts
grants; marketing; facilities; advocacy and planning; and revenue development; and
WHEREAS, pursuant to its enabling legislation, the CAC's budget for each fiscal
year shall be adopted by the Mayor and City Commission; and
WHEREAS, accordingly, the CAC recommends a $1,470,000 budget allocation
for Fiscal Year 2013/14 to continue implementation of its program as set forth in the
attached Exhibit "A".
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby authorize the adoption of the Miami Beach Cultural Arts Council's
Fiscal Year 2013/14 budget in the amount of $1,470,000, as set forth in the attached Exhibit
A, subject to a second public hearing scheduled on Monday, September 30, 2013 at 5:02 p.m.
PASSED and ADOPTED THIS ____ day of _______ .2013.
ATTEST:
CITY CLERK MAYOR
T:\AGENDA\2013\September 11\CAC Budget RESO 1314.doc
33
RlF
tf ... ll-13
CAC-FY 2013/14 Request
140-6080
Budgeted Positions 2
Cultural Affairs Program Manager
Grants & Operations Administrator
140-8000-361145
140-8000-366903
140-8000-381100
140-8000-381400
140-6080-000111
140-6080-000160
140-6080-000161
140-6080-000162
140-6080-000165
140-6080-000167
140-6080-000168
140-6080-000312
140-6080-000316
140-6080-000321
140-6080-000323
140-6080-000341
140-6080-000343
140-6080-000345
140-6080-000349
140-6080-000361
140-6080-000367
140-6080-000501
140-6080-000504
140-6080-000505
140-6080-000506
140-6080-000999
REVENUES
Interest Allocated-Pooled Cash
GMCVB
Quality of Life (25% of collected)
Resort Tax (Citywide)
Fund Balance
EXPENDITURES
Salaries
Pension -401A
Pension -City Contribution
Health & Life Insurance
Social Security Medicare
OPEB Contribution
OPEB Pay Go
Professional Services
Telephones
Postage & Shipping
Rent-Building Equip
Office Supplies
Operating Expenses
Marketing 345
Grants 349
Dues & Memberships
Training & Awards
lntrnl Svc -Central Svc
lntrnl Svc-Telecom
lntrnl Svc-Self Insurance
lntrnl Svc -Applications
Contingency
Total
Total
100%
100%
FY 12/13
Budget
43,000
50,000
1,229,681
1,322,681
FY 12/13
Budget
154,881
4,836
37,887
14,101
2,246
17,788
-
80,000
720
250
373
1,780
4,626
112,285
650,000
1,125
5,950
2,719
7,289
57,195
7,949
1,164,000
FY 12/13
Actuals as Proj. as of
of3/31/13 Q2
6,994 32,300
50,000
617,481 1,229,681
624,475 1,311,981
FY 12/13
Actuals as Proj. as of
of 3/31/13 Q2
77,722 155,443
2,333 4,665
-37,887
6,609 13,287
1,067 2,246
-17,788
--
18,750 80,000
246 660
-so
31 373
251 1,780
969 4,550
5,206 112,000
299,060 649,947
150 1,125
-2,500
1,454 2,719
3,645 7,289
28,598 57,195
3,975 7,949
450,063 1,159,453
Surplus/{Deficit) 158,681 1 174,412 1 152,528 1
Exhibit A
34
FY 13/14 Variance FY
CSL 13 vs. FY 14
33,000 (10,000)
50,000
1,387,000 157,319
-~
1,470,000 147,319
Variance FY
FY14 CSL 13 vs. FY 14
157,000 2,119
5,000 164
50,000 12,113
15,000 899
3,000 754
20,000 2,212
10,000 10,000
80,000 -
800 80
100 (150)
400 27
2,000 220
4,500 (126)
52,000 (60,285)
710,000 60,000
1,200 75
6,000 50
3,000 281
7,000 {289)
31,000 (26,195)
8,000 51
304,000
1,470,000 306,000
(158,681)1
RESOLUTION NO. __ _
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE
FINANCE AND CITYWIDE PROJECTS COMMITTEE PERTAINING TO THE
EARLY TERMINATION OF AN EXISTING RETAIL LEASE AGREEMENT
BETWEEN THE CITY AND DAMIAN J. GALLO & ASSOCIATES, INC. D/B/A
PERMIT DOCTOR; APPROVING AND AUTHORIZING THE MAYOR AND CITY
CLERK TO EXECUTE: 1) A NEW LEASE AGREEMENT BETWEEN THE CITY
AND DAMIAN J. GALLO & ASSOCIATES, INC. D/B/A PERMIT DOCTOR, FOR
AN INITIAL TERM OF THREE (3) YEARS, WITH TWO (2) RENEWAL OPTIONS
FOR TWO (2) YEARS EACH, INVOLVING THE USE OF APPROXIMATELY 1,269
SQUARE FEET OF CITY-OWNED PROPERTY LOCATED AT 1701 MERIDIAN
AVENUE, UNIT 4 (A/KIA 775 17TH STREET), MIAMI BEACH, FLORIDA (THE
"LEASED PREMISES"); AND 2) A REVOCABLE CONCESSION AGREEMENT
BETWEEN THE CITY AND DAMIAN J. GALLO & ASSOCIATES, INC. D/B/A
PERMIT DOCTOR, ALLOWING FOR AN OUTDOOR SEATING AREA,
ADJACENT TO THE LEASED PREMISES; AND FURTHER WAIVING, BY 5/7THS
VOTE, THE COMPETITIVE BIDDING REQUIREMENT FOR THE
AFOREMENTIONED LEASE AND CONCESSION AGREEMENT, FINDING SUCH
WAIVER TO BE IN THE BEST INTEREST OF THE PUBLIC.
WHEREAS, on May 13, 2009, the Mayor and City Commission passed Resolution No. 2009-
27071, approving a Consent to Assignment and Assumption of Lease Agreement whereby the
Dade County Federal Credit Union assigned its lease to Damian J. Gallo & Associates, Inc. d/b/a
Permit Doctor ("Tenant") for the use of approximately 1,269 square feet of ground floor retail space
in the City-owned building located at 1701 Meridian Avenue; and
WHEREAS, the Lease automatically renewed on February 1, 2011, and expires on January 30,
2016, with no additional renewal options; and
WHEREAS, as stated in Section 7.1 of the Lease Agreement, the Leased Premises shall be
used by Tenant solely for the purpose(s) of providing building plan and permit processing services;
and
WHEREAS, the Tenant has requested permission from the City to expand the use of the
Leased Premises to include a cafe, to be separated by partition walls from the space within which
Tenant will continue to operate its plan/permit processing services office (d/b/a Permit Doctor); and
WHEREAS, the Tenant further requested to use the outdoor walkway, immediately outside and
to the east of the Leased Premises (perpendicular to the 17th Street sidewalk), consisting of 507
square feet, as an outdoor seating area, containing seven (7) tables, five (5) umbrellas, and twenty
six (26) chairs; and
WHEREAS, the Tenant is currently paying a market rental rate of $36.64 per square foot, on a
triple net basis; and
WHEREAS, the additional use and outdoor seating area was discussed at the July 25, 2013
Finance and Citywide Projects Committee meeting, and the Committee recommended in favor of
allowing the Tenant to use the Leased Premises for the dual purpose of the plan/permit processing
35
Agenda Item £3 7 tJ
Date 1(-/1--/3
services office (d/b/a Permit Doctor) as well as a cafe, subject to regulatory approvals at every
level; and
WHEREAS, the Committee recommended terminating the existing Lease Agreement and
executing a new Lease Agreement, containing separate rent structures, for the office portion (d/b/a
Permit Doctor) of the Leased Premises and the cafe portion of the Leased Premises; and
WHEREAS, the Committee recommended Tenant shall continue to pay its existing market rate
of $36.64 PSF on a NNN basis (with three percent (3%) annual increases), plus $12.33 PSF for
operating expenses, for the office portion {Permit Doctor) of the Leased Premises; and
WHEREAS, the Committee recommended Tenant shall pay fifteen percent (15%) of gross
sales with a minimum guarantee of $39,225 annually (payable in monthly installments at the
beginning of each month), with three percent (3% annual increases), for the cafe portion of the
Leased Premises; and
WHEREAS, the Committee further recommended in favor of allowing the use of the outdoor
seating area, at a rate of $20.00 per square foot, under a separate Concession Agreement, subject
to the City having the right to revoke said agreement.
NOW, THEREFORE, BE IT DULY RESOLVED THAT THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA hereby accept the recommendation of
the Finance and Citywide Projects Committee pertaining to the early termination of an existing
retail lease agreement between the City and Damian J. Gallo & Associates, Inc. d/b/a Permit
Doctor, approving and authorizing the Mayor and City Clerk to execute: 1) a new lease agreement
between the City and Damian J. Gallo & Associates, Inc. d/b/a Permit Doctor, for an initial term of
three (3) years, with two (2) renewal options for two (2) years each, involving the use of City-owned
property located at 1701 Meridian Avenue, Unit 4 (a/kla 775 171h Street), Miami Beach, Florida (the
"Leased Premises"); and 2} a revocable Concession Agreement between the City and Damian J.
Gallo & Associates, Inc. d/b/a Permit Doctor, allowing for an outdoor seating area, adjacent to the
leased Premises; and further waiving, by 5/7ths vote, the competitive bidding requirement for the
aforementioned Lease and Concession Agreement, finding such waiver to be in the best interest of
the public.
PASSED and ADOPTED this __ day of _____ 2013.
ATTEST:
Rafael Granado, CITY CLERK Matti Herrera Bower, MAYOR
T:\AGENDA\2013\September 11\Damian Gallo\Damian J. Gallo RES (9-6-13).docx
36
--------------··-·-···----···--·· .....
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION