R7B1-Adopt Final Ad Valorem Millage For Normandy Shores Local GovernmentCOMMISSION ITEM SUMMARY
Condensed Title:
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE NORMANDY SHORES LOCAL GOVERNMENT
NEIGHBORHOOD IMPROVEMENT DISTRICT ADOPTING THE FINAL AD VALOREM MILLAGE RATE OF
1.2687 MILLS FOR FISCAL YEAR (FY) 2013/14 FOR THE NORMANDY SHORES LOCAL GOVERNMENT
DISTRICT, WHICH IS NINETEEN PERCENT (19.0%) MORE THAN THE "ROLLED-BACK" RATE OF 1.0664
MILLS.
Key Intended Outcome Supported:
Increase visibility of police; Maintain crime rates at or below national trends
Supporting Data (Surveys, Environmental Scan, etc.):
In the 2009 Community Survey, both residents and businesses reported the following areas for the City to
address in an effort to improve public safety:
• Preventing crime (Residents: 44.9%, Business: 43.9%)
Issue:
Shall the Mayor and City Commission, acting in its capacity as the Board of Directors for the Normandy Shores
Local Government Neighborhood Improvement District, adopt the attached resolution which sets the Final Ad
Valorem Millage Rate?
Item Summary/Recommendation:
The FY 2013/14 current service level budget is $192,000, which is 2% ($4,000) higher than the FY 2012/13
adopted budget. This is due primarily to the increasing cost of gate repairs and maintenance, based on the
current year experience. The current design of the security gate has contributed to multiple repairs and
increasing cost of maintenance and a $3,000 increase is budgeted for FY 2013/14. The current service millage
rate is 1.0826, a decrease of 0.0618 mills (5.4%) from the FY 2012/13 millage rate of 1.1444. The adoption of the
current service level millage of 1.0826 would require a majority vote of the Commission.
The rolled-back rate is the millage rate required to produce the same level of property tax revenue on FY 2013/14
as anticipated to be collected in FY 2012/13 based on adjusted values as of July 1, 2013. The rolled-back rate is
calculated at 1.0664 or 0.0780 mills less than the millage rate of 1.1444 adopted for FY 2012/13. The current
service level millage rate is slightly higher than the rolled-back rate due to the $4,000 increase in the projected FY
2013/14 expenses mentioned above.
The Normandy District Homeowners' Association has proposed an enhancement to the current service level
budget of $40,000 to fund one-time costs associated with redesigning the security gate and enhancing security
camera equipment. The redesign of the gate is intended to resolve ongoing repair and maintenance issues
related to the existing design. The enhanced security camera equipment is a police department recommendation
that will help identify responsible vehicles to recoup funds from incidents of property damage claims. The
proposed budget with enhancements also includes an offsetting $7,000 savings to the projected repair and
maintenance budget line item. This savings is anticipated due to the redesign of the gate project.
The first public hearing on the District's tentative millage rate and budget for FY 2013/14 was held on September
11, 2013. The millage rate presented herein is that which was tentatively-adopted at the end of the first public
hearing held on that day. The FY 2013/14 proposed millage rate is 1.2687 mills, which is above the maximum
millage rate of 1.1928 allowed to be adopted by a two-thirds vote, and will therefore require a unanimous vote.
Advisory Board Recommendation:
Financial Information:
Source of Amount
Funds:
1
I ~· I 2
OBPI Total
- -C1ty Clerk's Off1ce Leg1slatlve Trackmg:
Si n-Offs:
MIAMI BEACH 137
Account
AGENDA ITEM
DATE
RlBJ
9-30-13
~ MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and M
FROM: Jimmy L. Morales, City Manager
DATE: September 30, 2013
SUBJECT: A RESOLUTION OF THE BOA D OF DIRECTORS OF THE NORMANDY
SHORES LOCAL GOVERNMENT EIGHBORHOOD IMPROVEMENT DISTRICT
ADOPTING THE FINAL AD VALOREM MILLAGE RATE OF 1.2687 MILLS FOR
FISCAL YEAR (FY) 2013/14 FOR THE NORMANDY SHORES LOCAL
GOVERNMENT DISTRICT, WHICH IS NINETEEN PERCENT (19.0%) MORE
THAN THE uROLLED·BACK" RATE OF 1.0664 MILLS.
ADMINISTRATION RECOMMENDATION
The Administration recommends that the Mayor and City Commission, acting in its capacity
as the Board of Directors for the Normandy Shores Local Government Neighborhood
Improvement District, adopt the attached resolution which authorizes the City Manager to
transmit the following information to the Miami-Dade County Property Appraiser:
1) The final adopted millage rate of the Normandy Shores Neighborhood
Improvement District for FY 2013/14:
General Operating 1.2687 mills (1.1444) last year
2} The final adopted millage rate of 1.2687 mills is 19.0% more than the
"Rolled-Back" Rate of 1.0664 mills
The first public hearing on the tentative District millage rate and budget for FY
2013/14 was held on September 11, 2013. The millage rate herein is that which
was tentatively adopted at the end of the first public hearing on that day.
BACKGROUND
The Normandy Shores Local Government Neighborhood Improvement District, a dependent
taxing district of its principal, the City of Miami Beach, was established in 1994 to provide
continual 24-hour security to this gated community; FY 2013/14 represents it twentieth year
of operation.
It was established by Ordinance 93-2881 , and has the authority "to levy an ad-valorem tax
on real and personal property of up to two mills, provided that no parcel of property will be
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FY 2013/14 Normandy Shores Final Millage Rate
September 30, 2013
Page 2 of 4
assessed more than $500 annually for such improvements". During FY 1998/99 the amount
of annual funding to be provided by the City and the dependent status of the District were
issues discussed by the Finance and Citywide Projects Committee. A determination was
reached that the City would fund 35% of the annual cost of the operation of the community
gate guard. This cost will eventually be funded from the golf course operation of the
Normandy Shores Golf Course. It was further agreed that the City would continue to
supplement the District at current levels until both issues were resolved. On August 29,
2002, the Administration met with the Normandy Shores Local Government Neighborhood
Improvement District representatives and agreed to eliminate the $500 cap on the highest
valued home in the District. The enabling legislation was adopted by the Commission on
September 25, 2002. This ensures that the City's contribution from the General Fund
remains at 35% of the operating budget of the District.
PROCEDURE
The operating millage and budget for this dependent special taxing district must be adopted
in accordance with Florida Statutes. This procedure requires that this Resolution be
considered immediately after the millage and budget of the principal taxing authority, i.e.,
City of Miami Beach.
It also prescribes that a final millage be adopted first. This is accomplished by adopting a
Resolution which states the percent increase or decrease over the "Rolled-back" rate, the
percentage increase, and the millage rate be publicly announced before adoption of the
millage resolution. Following this, another Resolution which adopts the final Normandy
Shores District operating budget must be approved. {See accompanying District Budget
Agenda item for details).
ANALYSIS
On July 1, 2013, the City received the January 1, 2013 Certification of Taxable Value from
the Property Appraiser's Office stating that the taxable value for Normandy Shores is
$121,339,865, which includes an increase of $360,092 in new construction, renovation, etc.
The preliminary value represents an increase of $8,946,451 from the July 1, 2012
Certification of taxable Value of $112,393,414 (7. 9 percent} and an increase of 7.6 percent
over 2012's July 2013 value of $112,735,259. It is important to note that the January 1,
2012 tax roll for Normandy Shores increased by almost $342,000 {0.3%} between the July
1, 2012 valuation and the July 1, 2013.
Current Service Level Budget
The current service level budget reflects budget increases or decreases necessary to
provide the current level of services in the coming year. The FY 2013/14 current service
level budget is $192,000, which is 2% ($4,000) higher than the FY 2012/13 adopted budget.
This is due primarily to the increasing cost of gate repairs and maintenance, based on the
current year experience. The current design of the security gate has contributed to multiple
repairs and increasing cost of maintenance and a $3,000 increase is budgeted for FY
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FY 2013/14 Normandy Shores Final Millage Rate
September 30, 2013
Page 3 of 4
2013/14.
As a result of this increase in the current service level budget, the ad valorem millage to
provide the current level of security required by this district is 1.0826 mills, which is 0.0618
mills {5.4%) lower than the FY 2012/13 adopted millage of 1.1444 due to a 7.9% increase in
2013 property values. This tax levy would generate proceeds of $131,370.
The rolled-back rate is the millage rate required to produce the same level of property tax
revenue on FY 2013/14 as collected in FY 2012/13. The rate is calculated as 1.0664, or
0.0780 mills less than the millage rate adopted for FY 2012/13. The rolled-back millage rate
tax levy would generate proceeds of $129,400. The difference between the current service
level and rolled-back rate levy is $1,970. The adoption of the current service level millage of
1.0826 would require a majority vote of the Commission.
Proposed FY 2013/14 Budget with Enhancements
The Normandy District Homeowners' Association has proposed an enhancement to the
current service level budget of $40,000 to fund one-time costs associated with redesigning
the security gate and enhancing security camera equipment. The redesign of the gate is
intended to resolve ongoing repair and maintenance issues related to the existing design.
The enhanced security camera equipment is a police department recommendation that will
help identify responsible vehicles to recoup funds from incidents of property damage claims.
The proposed budget with enhancements also includes an offsetting $7,000 savings to the
projected repair and maintenance budget line item. This savings is anticipated due to the
redesign of the gate project.
The proposed ad valorem millage recommended by the Administration is 1.2687 mills to
provide the current level of service, plus one-time enhancement requested by the
Homeowners' Association. This is 0.2023 mills more than the rolled-back rate of 1.0664.
This tax levy will generate proceeds of $154,000. In order to adopt this millage rate, this
would require a unanimous vote by Commission.
The increase of 0.1243 mills from the prior year millage represents an annual increase of
$39.41 to the City average 2013 homesteaded property of $317,086 taxable value for a total
of approximately $402 per year ($33.50 per month).
The total operating expenditures to provide the current service level with the proposed
enhancement is $225,000 for FY 2013/14. The City of Miami Beach General Fund is
required to provide 35% of the total operating expenditures ($78,750), and the City has
funded the 35% for each of the twenty years since the District was established. The amount
provided by the General Fund for this purpose in FY 2012/13 was $65,800. The $225,000
in FY 2013/14 represents a $37,000 increase (19.6%) from the FY 2012/13 budget of
$188,000, primarily due to the addition of $40,000 of one-time funding for the construction of
a new gate as well as security camera upgrades requested by the homeowners.
For the Normandy Shores taxing District, the value for each mill ($1.00 of ad valorem tax for
each $1,000 of property value) is determined by the 2013 Certification of Taxable Value and
has been set at $121,340. Florida Statutes permit a discount of up to five percent for early
payment discounts, delinquencies, etc. Therefore, the 95 percent value of the mill is
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FY 2013/14 Normandy Shores Final Millage Rate
September 30, 2013
Page 4of 4
$115,273. Accordingly, 1.2687 mills are required to generate $146,250 in property tax
revenues by the district.
The rolled-back rate is the millage rate required to produce the same level of property tax
revenue on FY 2013/14 as collected in FY 2012/13. The rate is calculated as 1.0664, or
0.0780 mills less than the millage rate adopted for FY 2012/13.
Further, pursuant to State Statute, the City may elect to approve millage rates above the
rolled-back rate up to the constitutional cap of 10 mills subject to the following votes by the
Commission or referendum:
• Option 1: A majority of the approval of the Commission Millage is required to approve a
millage up to 1.0844 (equivalent to a 1.69% increase in Property Tax revenues). The
1.69% increase is the state per capita personal income gain for the prior calendar year.
• Option II: A two-thirds approval (5 of 7 votes) of the Commission is required to approve a
millage up to 1.1928 (equivalent to a 10% increase in Property Tax revenues above
Option 1).
• Option Ill: A unanimous approval of the Commission or referendum is required to
approve a millage above 1.1928 mills
The proposed rate of 1.2687 requires therefore unanimous approval (7 of 7 votes) of the
Commission.
It must be noted that in accordance with State Statute, there is a 10 mill operating cap which
cannot be exceeded without voter approval. Combining both millages from the dependent
district (1.2687) and the principal taxing authority (6.1438) totals 7.4125 mills, which is
2.5875 mills less than the 10 mill cap.
The first public hearing on the tentative District millage rate and budget for FY 2013/14 was
held on September 11, 2013. The millage rate presented herein is that which was
tentatively adopted at the end of"the first public hearing on that day.
CONCLUSION
The City Commission, acting in its capacity as the Board of Directors of the District, should
adopt the attached Resolution which establishes a final millage.
JLM: is/JW
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~ ~ f\) MIAMI HERALD I MiamiHerald.com NE THURSDAY, SEPTEMBER 19, 2013 I 13NE MIAMI BEACH CITY OF MIAMI BEACH NOTICE OF A SPECIAL CITY COMMISSION MEETING AND PUBLIC HEARINGS NOTICE IS HEREBY given that a Special Commission Meeting regarding the Second Public Hearings to consider the adoption of the Millage Rate and Budget for FY 2013/2014 will be held by the City Commission of the City of Miami Beach, Florida, on Monday, September 30, 2013, commencing at 5:00 p:m., in the Commission Chambers, 3rd Floor, City Hall, 1700 Convention Center Drive, Miami Beach, Florida to consider the following: 5:01p.m. A Resolution Adopting: 1) The Final Ad Valorem Millage Of 5.8909 Mills For General Operating Purposes, Which Is Six And Eight-Tenth Percent (6.8%) More Than The "Rolled-Back" Rate Of5.5158 Mills; And 2} The Debt Service Millage Rate Of 0.2529 Mills for Fiscal Year (FY) 2013/14. 5:01p.m. A Resolution Adopting Final Budgets For The General, G.O. Debt Service, ADA Ad Valorem Taxes, Enterprise, And Internal Service Funds For Fiscal Year (FY) 2013/14. 5:02p.m. A Resolution Of The Board Of Directors Of The Normandy Shores Local Government Neighborhood Improvement District Adopting The Final Ad Valorem Millage Of 1.2687 Mills For Fiscal Year (FY) 2013/14 For The Normandy Shores Local Government District, Which Is Nineteen Percent (19,0%) More Than The "Rolled-Back" Rete Of 1.0664 Mill$. 5!02p.m. A Resolution Of The Board Of Directors Of The Normandy Shores Local Government Neighborhood Improvement District Adopting The Final Operating Budget For Fiscal Year (FY) 2013/14, 5:03p.m. A Resolution Adopting The Final Capital Improvement Plan For Fiscal Years (FY) 201 3/14-2017/18 And Adopting The Final Capital Budget For FY 2013/14. 5:03p.m. A Resolution Adopting Fiscal Year (FY) 2013/14 Finat'Budgets For Special Revenue Funds For Resort Tax; Ttle 7th Street Parking Garage Operations; The 5th And Alton Parking Garage Operations; Arlin Public Places (AIPP), Tourism And Hosp~ality Scholarship Program, Green/ Sustainability Funds, Waste Hauler Additional Services And Public Benefit Contribution Funds, Education Compact Funds, Red Ught Camera Funds, And Emergency 911 Funds. 5:03p.m. A Resolution Adopting The Rna I Budget Of $1,200,000 From Fiscal Year (FY) 2013/14 People's Transportation Plan (PTP) Funds And $87,000 From (FY) 2013114 South Beach Concurrency Mitigation Funds, To Fund The Final Operating Budget For The South Beach Local In Miami Beach~ And Further Adopting The Final Budget Of $301,000 From FY 2013/14 People's Transportation Plan Funds For Administrative And Technical Operating Expenditures, As Part Of The Five Percent (5%) Allowable For AtJministrative Assistance And Technical Assistance. · 5:03p.m. A Resolution Authorizing The Adoption Of The Miami Beach Cultural Arts Council's Fiscal Year (FY) 2013/14 Final Budget In The Amount Of $1,470,000. 5:03p.m. A Resolution Adopting The Fiscal Year (FY) 2013/14 Police Special Revenue Account Final Budget In The Amount Of $75,000 For The Purchase Of Those Items Set Forth In Exhibit "A," And Such Account Funded By Unclaimed Evidence Currently Held In The Pollee Special Revenue Account · .5:03p.m. A Resolution Ado.pting The Police Confiscation Trust Fund Final Budget For Fiscal Year (FY) 2013/14 In The Amount Of $724,000, To Be Funded From State Confiscated Funds In The Amount Of $235,000 And Federal Justice Confiscated Funds In The Amount Of $489,000, For The Appropriation And Expenditure Of Those Items Set Forth In Exhibit "A." Which Shall Be Funded Through The Police Confiscation Trust. 5:03p.m. A Resolution Adopting The Fiscal Year (FY) 2013/2014 Police Training & School Resources Fund Final Budget In The Amount Of $35,000. 5:03p.m. Resolution Adopting The Second Amendment To The General Fund, Enterprise, Internal Service Fund, And Special Revenue Fund Budgets For Fiscal Year {FY) 2012/13. 5:03p.m. A Resolution Adopting And Appropriating The Fourtt1 Amendment To The Police Confiscation Trust Budget For Fiscal Year 2012/2013 In The Amount Of $10,000, To Be Funded From The Proceeds Of State Confiscated Funds, For The Appropriation And Expenditure Of Those Items Set Forth In Exhibit "A." Which Shall Be Funded Through The Police Confiscation Trust Fund. 5:04p.m. 1. Ordinance Amending Chapter 50 Of The City Of Miami Beach Code. Entitled "Fire Prevention And Protection," By Amending Section 50-4 Thereof, Entitled "Enforcement By Fire Inspectors; Notice Of Violation," To Add Citations And Implement New Fine Schedule Related To Fire Code Violations: By Amending Section 50-5 Thereof, Entitled "Annual Fire Prevention And Fire Safety Inspection Permit" To Include The Night Inspection Fee Previously Adopted Under Section 102.379 Of The City Code. · 2. Ordinance Amendiflg Chapter 102 Of The Code Of The City Of Miami Beach, Entitled "Taxation," By Deleting The Nightclub Fee Set Forth In Section 102.379, Entitled "Schedule Of Taxes, Effective October 1. 2009". 5:04p.m. Ordinance Amending Chapter 50 Of The Code Of The City Of Miami Beach, Entitled "Fire Prevention And Protection," By Creatlrg Section 50-B Thereof, To Be Entitled "Fire Alarms, Regulations, Penalties, Enforcement" To Estab))Jt, "\. Requirements And Fines For False Fire Alarms. · 5:04p.m. An Ordinance Amending Appendix A, Entitled "Fee Schedule" For Subsection (A) Of Section 110-168, Entitled "Sanitary Sewer Service Charge," Of Chapter 110 Of The Miami Beach City Code, Entitled "Utilities," Article IV, Entitled "Fees. Charges, Rates And Billing Procedure"; Division 2 Thereof, Entitled "Rates, Fees And Charges," To Increase The Sanitary Sewer Service Charge Imposed By The City. 5:04p.m. -Ordinance Amending P.art I, Subpart B, Article IX, Related Special Acts, Of The Miami Beach City Code Entitled "Pension System For Disability And Retirement Of Members Of Police And Fire Departments"; Implementing Provisions Of The 2012-2015 Collective Bargaining Agreements Between The City And fire Fighters Of Miami Beach,IAFF Local1510, And Miami Beach Fraternal Order Of Police, William Nichols Lodge No.8; Amending Section 62 Entitled "Definitions"; Amending Section 63 Entitled "Source Of Monies For Fund; Computation Of Liability; Use And Investment Of Fund"; Amending Section 65 Entitled "Computation Of Creditable Service; Service Record"; Amending Section 66 Entitled "Service And Disability Benefits Generally"; Amending Section 67 Entitled "Cost Of Living Adjustment"; Amending Section 79 Entitled "Deferred Retirement Option Plan"; Amending Section 82 Entitled "Military Service": Creating A New Section 88 Entitled "Benefits For Members Hired On Or After September 30, 2013.
RESOLUTION TO BE SUBMITTED
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