R7H-Adopt Police Confiscation Trust Fund Final BudgetCOMMISSION ITEM SUMMARY
Condensed Title:
A Resolution Adopting The Police Confiscation Trust Fund Final Budget For Fiscal Year (FY) 2013/14 In
The Amount Of $724,000, To Be Funded From State Confiscated Funds In The Amount Of$235,000 And
Federal Justice Confiscated Funds In The Amount Of $489,000, For The Appropriation And Expenditure
Of Those Items Set Forth In Exhibit "A," Which Shall Be Funded Through The Police Confiscation Trust.
Key Intended Outcome Supported:
Increase Resident and Business ratings of Public Safety.
Supporting Data (Surveys, Environmental Scan, etc.): According to the 2012 Community Satisfaction
Survey conducted by Kerr & Downs Research, the top areas the City should focus resources to improve
public safety are as follows: (1) Reduce homelessness (58 1%); (2) Increase the visibility of Police in
neighborhoods (47%); (3) Enforcing Traffic laws (40%); and (4) Improving communications between
residents and police (40%).
Issue:
Shall the Mayor and City Commission adopt the Fiscal Year 2013/14 Police Confiscation Trust Fund final
budget?
Item Summary/Recommendation:
The Chief of Police has reviewed and identified the needs for the appropriation and has established that
the expenditures offorfeiture funds are in compliance with Section 932.7055, Florida State Statutes and
the Guide to Equitable Sharing of Federally Forfeited Property for Local Law Enforcement Agencies.
The Administration recommends that the Mayor and City Commission adopt the Fiscal Year 2013/14 Police
Confiscation Trust Fund Final Budget in the amount of $724,000.
Advisory Board Recommendation:
Financial Information·
Source of Amount Account
Funds: 1 Confiscation Funds:
2 $235,000 607-8000-35121 0 State funds-Confiscation
ib' 3 $489,000 603-8000-351211 Federal-Justice funds
@ 4
OBPI Total $724,000
Financial Impact Summary:
Cit Clerk's Office Le islative Trackin :
Mauvett Rattigan, Miami Beach Police Department
Si n-Offs:
Department Director
MIAMI BEACH
Assistant City Manager
225
City Manager
AGENDA ITEM 8 7 H
DATE 'f-~Q-/3
MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and Me bers of \L City Commission /~ FROM: Jimmy L. Morales, City Manager
DATE: September 30, 2013
SUBJECT: A RESOLUTION ADOPTING HE POLICE CONFISCATION TRUST
FUND FINAL BUDGET FOR FISCAL YEAR (FY) 2013/14 IN THE
AMOUNT OF $724,000, TO BE FUNDED FROM STATE
CONFISCATED FUNDS IN THE AMOUNT OF $235,000 AND
FEDERAL JUSTICE CONFISCATED FUNDS IN THE AMOUNT OF
$489,000, FOR THE APPROPRIATION AND EXPENDITURE OF
THOSE ITEMS SET FORTH IN EXHIBIT "A," WHICH SHALL BE
FUNDED THROUGH THE POLICE CONFISCATION TRUST.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
ANALYSIS
As part of the City's annual budget process, the Finance and Citywide Projects
Committee (FCWPC) reviewed and approved the proposed Police Confiscation Trust
Fund budget at their July 10, 2013 meeting. Florida Statute 932.7055 provides for
expenditures of forfeiture funds for law enforcement purposes. As a matter of policy,
confiscation funds are typically utilized for capital purchases or one-time, non-recurring
expenses, including specialized equipment, grant matches and organizational training.
The Miami Beach Chief of Police, Raymond Martinez, reviewed and identified the need
for the appropriation of these funds and ensured that the expenditures of forfeiture funds
are in compliance with Section 932.7055, Florida State Statutes, and the Guide to
Equitable Sharing of Federally Forfeited Property for Local Law Enforcement Agencies.
These forfeiture funds have been deposited in the Police Confiscation Trust Fund. In
addition, the City has complied with all statutory procedures involved in the transaction
of these funds.
226
As part of the FCWPC meeting, a thorough review of the proposed expenditures for FY
2013/14 was presented. A summary of the FY 2013/14 Confiscation Budget is as
follows, and is attached as Exhibit "A":
Federal Funds -$489,000
• Specialized Technology -Rapid ID Fingerprint System and Ocean Tower
Systems (video enhancement)
• Sniper Rifle & Night Scope for SWAT Team
• Golf Carts
• Fixed License Plate Reader (location to be determined)
• Organizational Development Travel
• Special Travel due to off-site tests/evaluations of equipment
• Training
• Laptops
• Reimbursement for purchase of Bullet Proof Vest Purchases per the labor
contract with the Fraternal Order of Police (FOP)
• Graffiti eradication through Teen Job Corps
• Police training equipment
• Lifescan Device (fingerprint and background check)
As part of the collective bargaining agreement with the Fraternal Order of Police, the City
has committed to reimburse officers for the purchase of bullet proof vests. In past years,
along with a confiscation funds, the City offset the reimbursement through a grant from
the Department of Justice's Bullet Proof Vest Partnership. Recently, the grant amended
its requirements to include a mandatory "must wear" policy in place by applying
agencies. Due to this new requirement, the City was unable to apply for the FY 2013/14
funding cycle, as this policy is currently not in place in the Miami Beach Police
Department. As such, the reimbursement for this specialized equipment has been
included in the expenditure of Federal forfeiture funds.
State Funds-$235.000
• Crime Prevention Initiatives & School Liaison Projects
• Costs connected with prosecution/processing of forfeitures
• Victim of Crimes Act (VOCA) Grant Match for Victim's Advocate Salary
• Contracting of Latent Print Examiner expertise
• Scooters
• Scholarship Program
• AR Rifle Grant Match
• 15% of State Funds collected in FY 2011/12 to be used for drug abuse treatment,
drug and crime prevention education and non-profit community-based programs.
Future Costs Related to Purchases
The purchase of the laptops, golf carts and scooters are all one-time expenditures in FY
2013/14. There are replacement costs associated with the purchases items outlined as
part of the FY 2013/14 Confiscation Budget. These costs include $42,000 for the
replacement of fourteen (14) laptops, which will need to be replaced in three (3) years. In
addition, there are recurring operating costs for the golf carts and scooters for
approximately $3,200 per year per, which includes fuel and preventive maintenance
costs.
227
CONCLUSION
The Administration recommends that the Mayor and City Commission adopt the Budget
for the Fiscal Year 2013/14 Police Confiscation Trust Fund and appropriate funds in the
amount of $724,000 to be funded from the proceeds of State and Federal Confiscation
Funds as listed in Exhibit "A".
JLMIR~OI~
228
RESOLUTION NO.-----
A RESOLUTION ADOPTING THE POLICE CONFISCATION
TRUST FUND FINAL BUDGET FOR FISCAL YEAR 2013/14 IN
THE AMOUNT OF $724,000, TO BE FUNDED FROM STATE
CONFISCATED FUNDS IN THE AMOUNT OF $235,000 AND
FEDERAL JUSTICE CONFISCATED FUNDS IN THE AMOUNT
OF $489,000, FOR THE APPROPRIATION AND EXPENDITURE
OF THOSE ITEMS SET FORTH IN EXHIBIT "A," WHICH SHALL
BE FUNDED THROUGH THE POLICE CONFISCATION TRUST.
WHEREAS, Section 932.7055 of the Florida Statutes sets forth the purpose and
procedures to be utilized for the appropriation and expenditures of the Police Confiscation Trust
Fund; and
WHEREAS, the proceeds and interest earned from the Police Confiscation Trust Fund is
authorized to be used for crime prevention, safe neighborhood, drug abuse education and
prevention programs, or for other law enforcement purposes; and
WHEREAS, the Chief of Police is authorized to expend these funds upon request to the
City of Miami Beach Commission, and only upon appropriation to the Miami Beach Police
Department by the City of Miami Beach Commission; and
WHEREAS, the Chief of Police of the City of Miami Beach has submitted a written
certification which states that this request complies with the provisions of Section 932.7055 of
the Florida Statutes (written certification attached as Exhibit B), and the Guide to Equitable
Sharing of Federally Forfeited Property for Local Law Enforcement Agencies; and
WHEREAS, the Police Confiscation Trust Fund budget for fiscal year 2013/2014 in the
amount of $724,000.00 shall be funded from State Confiscated Funds in the amount of
$235,000.00, and Federal Justice Confiscated Funds in the amount of $489,000.00, as reflected
in the attached Exhibit "A"; and
WHEREAS, funds in the amount of $724,000.00 are available in the Police Confiscation
Trust Fund.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission adopt the Police Confiscation Trust Fund final budget for fiscal year 2013/14 in the
amount of $724,000, to be funded from State confiscated funds in the amount of $235,000 and
Federal Justice confiscated funds in the amount of $489,000, for the appropriation and
expenditure of those items set forth in Exhibit "A," which shall be funded through the Police
Confiscation Trust.
PASSED and ADOPTED this ___ day of September, 2013.
ATTEST BY:
RAFAEL E. GRANADO, CITY CLERK
MAYOR MATTI HERRERA BOWER
229
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
(_ ____ .JI-t.~'R!':""'~"--'J:"-;::' q) d J;}
"EXHIBIT A"
MIAMI BEACH CONFISCATED TRUST FUND BUDGET
FISCAL YEAR 2013/14
FEDERAL CONFISCATION FUNDS-Justice:
ORGANIZATIONAL TRAINING:-
1) ORGANIZATIONAL DEVELOPMENT TRAVEL & OFF-SITE TESTING
2) TRAINING SUPPLEMENT TO LETTF
Laptop Computers
Sniper Rifles & Night Scopes for SWAT Team
Rapid 10 Fingerprint System
Golf carts
Computer Tower Ocean Systems (video enhancement)
Bulletproof Vest Reimbursement (per FOP contract)
Fixed LPR (location to be determined)
Graffiti eradication through Teen Job Corp.
Lifescan Device (for backgrounds process)
Police Training Equipment (Gym)
TOTAL OF FEDERAL CONFISCATION FUNDS-Justice:
230
$ 50,000
$ 40,000
$ 85,000
$ 60,000
$ 20,000
$ 27,000
$ 9,000
$ 35,000
$ 85,000
$ 25,000
$ 13,000
$ 40,000
489,000
"EXHIBIT A CONTINUED"
MIAMI BEACH CONFISCATED TRUST FUND BUDGET
FISCAL YEAR 2013/14
STATE FUNDS:
COST CONNECTED WITH THE PROSECUTION AND PROCESSING OF STATE
FORFEITURE CASES
CRIME PREVENTION INITIATIVES & SCHOOL LIAISON PROJECTS
CRIME SCENE LATENT PRINT EXAMINER SALARY
SCHOLARSHIP PROGRAM
SCOOTERS
AR Rifle Program/initiative-City's match for reimbursement of rifles at $500.
15% of State Funds collected in FY12 to be used for drug abuse treatment, drug
and crime prevention education and non-profit community based programs.
SUB-TOTAL OF STATE FUNDS
GRANT MATCH:
GRANT SALARY MATCH -Victims Advocate -portion not covered by State Grant
(VOCA)
SUB-TOTAL OF STATE FUNDS (Grant Match)
TOTAL OF STATE FUNDS:
231
$
$
$
$
$
$
$
$
$
$
$
20,000
30,000
72,000
5,000
20,000
15,000
28,000
190,000
45,000
45,000
235,000
EXHIBIT "B"
CERTIFICATION
I, Raymond Martinez, Chief of Police, City of Miami Beach, do hereby certify that the
aforementioned proposed request for expenditures from the City of Miami Beach Police
Confiscation Trust Fund, for the 2013/2014 fiscal year providing funds for expenditures,
complies with the provisions of Section 932. 7055( 4)(a), Florida Statutes, and the Guide to
Equitable Sharing of Federally Forfeited Property for Local Law Enforcement Agencies.
Raymond Martinez, Chief of Police
Miami Beach Police Department
232
N w w ~ 'MIAMI HERALD MiamiHerald.com NE THURSDAY, SEPTEMBER 19, 2013 I 13NE MIAMI BEACH CITY OF MIAMI BEACH NOTICE OF A SPECIAL CITY COMMISSION MEETING AND PUBLIC HEARINGS NOTICE-IS HEREBY given that a Special Commission Meeting regarding the Second Public Hearings to consider the adoption of the Millage Rate and Budget for FY 2013/2014 will be held by the City Commission of the City of Miami Beach, Florida, on Monday, September 30, 2013, commencing at 5:00 p:m •• in the Commission Chambers, 3rd Floor. City Hall, 1700 Convention Center Drive, Miami Beach, FlOrida to consider the following: 5:01p.m. A Resolution Adopting: 1) The Final Ad Valorem Millage Of5.8909 Mills For General Operating Purposes. Which Is Six And Eight-Tenth Percent (6.8%) More Than The "Rolled-Back" Rate 015.5158 Mills; And 2) The Debt Service Millage Rate Of 0.2529 Mills for Fiscal Year (FY) 2013/14. 5:01p.m. A Resolution Adopting Final Budgets For The General, G.O. Debt Service, ADA Ad Valorem Taxes, Enterprise, And Internal Service Funds For Fiscal Year (FY) 2013114. 5:02p.m. A Resolution Of The Board Of Directors Of The Normandy Shores Local Govennment Neighborhood Improvement District Adopting The Anal Ad Valorem Millage Of 1.2687 Mills For Fiscal Year (FY) 2013/14 For The Normandy Shores Local Government District, Which Is Nineteen Percent (19.0%) More Than The "Rolled-Sack" Rate0f1.0664 Mills. 5:02p.m. A Resolution Of The Board Of Directors Of The Normandy Shores Local Government Neighborhood Improvement District Adopting The Final Operating Budget For Fiscal Year (FY) 2013/14. 5:03p.m. A Resolution Adopting The Final Capital Improvement Plan For Fiscal Years (FY) 2013/14-2017/18 And Adopting Tha Final Capital Budget For FY 2013/14. 5:03p.m. . A Resolution Adopting Fiscal Year (FY) 2013/14 Finat"Budgets For Special Revenue Funds For Resort Tax; The 7th Street Parking Garage Operations; The 5th And Alton Parking Garage Operations; Art In Public Places (AiPP), Tourism And Hosp~ality Scholarship Program, Green/ Sustainabllity Funds, Waste Hauler Additional Services And Public Benefit Contribution Funds, Education Compact Funds, Red Light Camera Funds, And Emergency 911 Funds. 5:03p.m. A Resolution Adopting The Final Budget Of $1,200,000 From Fiscal Year (FY) 2013/14 People's Transportation Plan (PTP) Funds And $87,000 From (FY) 2013/14 South Beach Concurrency Mitigation Funds, To Fund The Final Oparatlng Budget For The South Beach Local In Miami Beach~ And Further Adopting The Final Budget Of $301,000 From FY 2013114 People's Transpoffiltion Plan Funds For Administrative And Technical Operating Expenditures. As Part OfThe Five Percent (5%) Allowable For Administrative Assistance And Technical Assistance. · 5:03p.m. A Resolution Authorizing The Adoption Of The Miami Beach Cultural Arts Council's Fiscal Year (FY) 2013/t 4 Final Budget In The Amount Of $1,470,000. 5:03p.m. A Resolution Adopting The Fiscal Year (FY) 2013/14 Police Special Revenue Account Final Budget In The Amount Of $75,000 For The Purchase Of Those Items Set Forth In Exhibit "A," And Such Account Funded By Unclaimed Evidence Currently Held In The Police Special Revenue Account. · _5:03p.m. . . A Resolution Adopting The Police Confiscaiion Trust Fund Final Budget For Fiscal Year (FY) 2013/14 In The Amount Of $724,000, To Be Funded From State Confiscated Funds In The Amount Of $235,000 And Federal Justice Confiscated Funds In The Amount Of $489,000. For The Appropriation And Expenditure Of Those Items Set Forth In Exhibit "A," Which Shall Be Funded Through The Police Confiscation Trust. 5:03p.m. A Resolution Adopting The Fiscal Year (FY) 2013/2014 Police Training & School Resources Fund Final Budget In The Amount Of $35,000. 5:03p.m. Resolution Adopting The Second Amendment To The General Fund, Enterprise. Internal Service Fund, And Special Revenue Fund Budgets For Fiscal Year (FY} 2012/13. 5:03p.m. A Resolution Adopting And Appropriating The Fourth Amendment To The Police Confiscation Trust Budget For fiscal Year 2012/20t31n The Amount 0! $10,000, To Be Funded From The Proceeds Of State Confiscated Funds, For The Appropriation And Expenditure Of Those Items Set Forth In Exhibit "A," Which Shall Be Funded Through The Police Confiscation Trust Fund. 5:04p.m. 1. Ordinance Amending Chapter 50 Of The City Of Miami Beach Code, Entitled "Fire Prevention And Protection," By Amending Section 50-4 Thereof, Entitled "Enforcen1ent By Fire Inspectors; Notice Of Violation," To Add Citations And Implement New Fine Schedule Related To Fire Code Violations; By Amending Section 50-5 Thereof, Entitled "Annual Fire Prevention And Fire Safety Inspection Permit" To Include The Night Inspection Fee Previously Adopted Under Section 102.379 Of The City Code. · 2. Ordinance Amending Chapter 102 Of The Code Of The City Of Miami Beach. Entitled "Taxation," By Deleting The Nightclub Fee Set Forth In Section 102.379, Entitled "Schedule Of Taxes, Effective October 1, 2!)09". 5:04p.m. Ordinance Amending Chapter 50 Of The Code Of The City Of Miami Beac.h. Entitled "Fire Prevention And Protection," By Creatlflg Section 50·8 Thereof, To Be Entitled "Fire Alarms. Regulations, Penalties, Enforcement" To Estab~).;t; Requirements And Fines For False Fire Alarms. 5:04p.m. An Ordinance Amending Appendix A, Entitled "Fee Schedule" For Subsection (A) Of Section 11 0·16B, Entitled "Sanitary Sewer Service Charge," Of Chapter 110 Of The Mi3mi Beach City Code, Entitled "Utilities," Article IV, Entitled "Fees. Charges, Rates And Billing Procedure"; Division 2 Thereof, Entitled "Rates, Fees And Charges," To Increase The Sanitary Sewer Service Charge Imposed By TM City. 5:04p.m. -Ordinance Amending P.art I, Subpart B, Article IX, Related SpeCial Acts, Of The Miami Bea~h City Code Entitled "Pension System For Disability And Retirement Of Members Of Police And Fire Departments"; Implementing Provisions Of The 2012-2015 Collective Bargaining Agreements Between The City And Fire Fighters Of Miami Beach, IAFF Local1510, And Miami Beach Fraternal Order Of Police, William Nichols Lodge No. B; Amending Section 62 Entitled "Definitions"; Amending Section 63 Entitled "Source Of Monies For Fund; Conwutation Of Liability; Use And Investment Of Fund"; Amending Section 65 Entitled "Computation Of Creditable Service; Service Record"; Amending Section 66 Entitled "Service And Disability Benefits Generally"; Amending Section 67 Entitled "Cost Of Living Adjustment"; Amending Section 79 Entitled "Deferred Retirement Option Plan"; Amending Section 82 Entitled "Military Service"; Creating A New Section BB Entitled "Benefits For Members Hired·On Or After September 30, 2013.
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