R7N-Approve Cultural Arts Council�s Funding Recommendations And Award FY 13-14 GCOMMISSION ITEM SUMMARY
Condensed Title:
A Resolution authorizing the City Manager to approve the Cultural Arts Council's Cultural Grants
funding recommendations and awarding $710,000 in said grants, for Fiscal Year 2013/14, as
identified in the attached Exhibit "A"; and further authorizing the Mayor and City Clerk to execute
said grant agreements, and make the award of said grant monies subject to and contingent upon
the approval of the Cultural Arts Council's budget for the Fiscal Year 2013/14.
Key Intended Outcome Supported:
Increase community rating of cultural activities.
Supporting Data (Surveys, Environmental Scan, etc.): According to the 2012 Community
Satisfaction Survey two out of three residents (67%) believed the City offered the right amount of
cultural activities, while 27% said there were too few. In 2005, 34% of residents thought there
were too few cultural activities, and in 2009 the figure decreased to 24%. Residents of North
Beach (30%) and South Pointe (31 %) were more likely to say there were too few cultural
activities.
Item Summary/Recommendation:
Between January and June 2013, the Cultural Affairs Program Staff and CAC conducted an
application and review process for its Fiscal Year 2013/14 Cultural Arts Grant Programs. This
process included the 1 0 member CAC serving as grant panelists who evaluated and yielded 46
viable applications, requesting a total of $955,000. The recommendations were reviewed by
the CAC at their September 4 meeting, where the CAC unanimously supported them. The
number of applications reviewed and dollar figures include submissions from the joint Cultural
Tourism Grants program with the Miami Beach VCA.
Adopt the resolution and approve, accept, and award the Fiscal Year 2013/14 Cultural Arts
Council grant recommendations in the amount of $710,000.
Financial Information:
Source of Amount
Funds: 1 $710,000
~ 2
3
4
OBPI Total $710,000
Financial Impact Summary:
City Clerk's Office Legislative Tracking:
I Gary Farmer
ce MIAMI BEACH 279
Account Approved
140.6080
Cultural Arts Council Fund
AGENDA ITEM R1N
DATE tf-30-13
~ MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miomibeachll.gov
TO:
FROM:
Mayor Matti Bower and Members
Jimmy Morales, City Manager
DATE: September 30, 2013
COMMISSION MEMORANDUM
1 the Cityk;;ian
SUBJECT: A RESOLUTION ACCEPTING T E CITY MANAGER'S RECOMMENDATION,
AND APPROVING THE CULTURAL ARTS COUNCIL'S FUNDING
RECOMMENDATIONS, AND AWARDING $710,000 IN CULTURAL GRANTS,
FOR FISCAL YEAR 2013/14, AS IDENTIFIED IN THE ATTACHED EXHIBIT
"A"; AND FURTHER AUTHORIZING THE MAYOR AND CITY CLERK TO
EXECUTE SAID GRANT AGREEMENTS, AND MAKE THE AWARD OF SAID
GRANT MONIES SUBJECT TO AND CONTINGENT UPON THE APPROVAL
OF THE CULTURAL ARTS COUNCIL'S BUDGET FOR THE FISCAl YEAR
2013/14.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
FUNDING
Funding is available from the Cultural Arts Council's (CAC) budget for Fiscal Year 2013/14.
ANALYSIS
The Mayor and City Commission passed an Ordinance in 1997 establishing the Cultural Arts
Council to support the visual and performing arts in Miami Beach. The cultural arts grants
program, a central component of the Council's master plan, provides funding to not-for-profit
arts organizations through a competitive application and review process. This funding
annually results in hundreds of performances, exhibits, and other cultural events throughout
the City of Miami Beach.
In 1998, a competitive process was established to review grant applications and assess the
cultural community's needs. The grant categories and their objectives are listed below.
Cultural Anchors -Provides grants to the major preeminent arts institutions physically
based in the City of Miami Beach, whose primary mission is year-round artistic and cultural
programming that contributes significantly to the cultural life of the City of Miami Beach.
Organizations must have minimum organizational budget levels of $750,000. Grants may be
used towards operational expenses in association with the annual cultural programming
described in the application. The seven organizations are: ArtCenter/South Florida, Bass
Museum of Art, Jewish Museum of Florida, Miami City Ballet, Miami Design Preservation
League, New World Symphony, and Wolfsonian-FIU.
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City Commission Meeting
Cultural Arts Council Grants FY 13/14
September 30, 2013
Page 2 of 3
Four years ago the CAC approved the addition of smaller Miami Beach based cultural
organizations into the Cultural Anchors category. These organizations meet all the above
listed objectives but have organizational budget levels below $750,000, and are called
"Junior" Cultural Anchors. For FY 2013/14 these organizations include Arts at St John's,
Miami Beach Film Society, Miami Beach Garden Conservancy (Miami Beach Botanical
Gardens), SoBe Institute of the Arts, Friends of the Miami-Dade Public Library, The
Holocaust Memorial Committee, Stage Door Theatre and FlU School of Architecture and
Design (MBUS).
Cultural Heritage -Provides project-specific grants for arts programming to not-for-profit
501 (c)(3) Miami Beach-based institutions devoted to promoting and protecting the diverse
heritage, traditions and culture of Miami Beach. Grants may be used for presentations of
visual and performing arts, arts programs and workshops, and other projects which
emphasize the artistic experience and are accessible to a broad audience. Grant funds may
not be used to support projects that are primarily recreational, therapeutic, vocational or
rehabilitative, or for religious services or programs designed solely for practitioners of a
specific religion.
Artistic Disciplines -Dance, Film, Music, Theater and Visual Arts
Funding is limited to arts and cultural organizations whose primary mission is to create and
present work in one of the following artistic disciplines; Dance, Music Theater, Film and
Visual Arts. Proposed projects should be for work that is new or has never before been
presented in Miami Beach. Organizations receiving an Artistic Discipline Grant are chosen
based on demonstrated artistic talent and potential and the vision for the proposed project,
in relation to their overall artistic goals.
Cultural Presenters-Provides grants to organizations whose primary mission is to produce
and present cultural and artistic productions.
Cultural Tourism (funding shared by the CAC & VCA)-Provides grants to support major
cultural arts performances, festivals, and events which attract a significant number of tourists
to the City of Miami Beach. The CAC partnered with the VCA for Cultural Tourism grants
that support cultural events with documented tourism benefits. The VCA provided $30,000
and the CAC provided $30,000 to fund this program in Fiscal Year 2013/14. Similar to the
CAC grants panel process, three (3) members of the VCA and three (3) members of the
CAC jointly convened a Cultural Tourism Panel on July 24, 2013, to review and recommend
funding for this category. Please refer to Exhibit B for a detailed list of all the review panel
members. The Cultural Tourism Program awards totaled $60,000.
Each year the CAC assesses its grants programs and practices, and adopts changes to
improve the process and to better serve the public. Now in its second year of
implementation, the Fresh Air Fund is a highly successful program which allocates an
additional $2,000 to all FY 2013/14 Artistic Disciplines and Cultural Presenter grantees who
offer free, outdoor performances in the City of Miami Beach. 19 applicant groups qualified
for the Fresh Air Fund in FY 2013/14.
All CAC grant applications, guidelines, and instructions were offered in English and Spanish.
Applications were made available through the Department of Tourism and Cultural
Development and electronically on the City of Miami Beach's (www.miamibeachfl.gov) and
the Cultural Affairs Program's (www.mbculture.org and www.mbculture.com) websites.
Additionally, the grant programs were publicized in English and Spanish media and via
electronic mail.
281
City Commission Meeting
Cultural Arts Council Grants FY 13/14
September 30, 2013
Page 3 of 3
Between December 2012 and April 2013, Cultural Affairs staff met individually with
applicants to determine eligibility, program category, and offer guidance regarding
application preparation. Final grant application deadlines varied depending upon Program
category with the earliest deadline of January 11, 2013 for Cultural Anchors and the latest
deadline of April 12, 2013, for Cultural Presenters. The application process, including the
Cultural Tourism program, yielded 46 viable applications for cultural programming in Fiscal
Year 2013/14, with requests totaling $955,000, including the VCA/CAC joint Cultural
Tourism Program applicants.
This year, the ten GAG members again comprised the GAG grants panels exclusively;
please refer to exhibit B for a listing of CAC members. The Cultural Affairs Program
Manager and representative from the CAC led a grant panel orientation meeting on
December 7, 2011. The GAG grants panels convened at public meetings on March 7, April
4, May 2 and June 6, 2013. The Cultural Tourism grant panel convened at a public meeting
on July 24, 2013, at 1755 Meridian Avenue, Miami Beach. The panelists reviewed
applications in alphabetical order. Applicants were allowed to address specific questions
from the panelists. The applications were scored using evaluation forms based on criteria
listed in the application, then averaged dropping the highest and lowest scores.
In a public meeting held on July 10, 2013, the GAG members reviewed the final scores
ranked highest to lowest from all the panel meetings combined. As per CAC approved
Fiscal Year 2013/14 grant guidelines, an application must have scored a minimum average
of 80% to be eligible to receive funding. The attached Exhibit "A" lists the forty-six (46)
organizations recommended for funding. Recommended funding amounts for each applicant
were approved by the CAC on September 4, 2013.
CONCLUSION
The Mayor and City Commission should adopt the City Administration's recommendation as
detailed above and as reflected in the fourth column of Exhibit "A", titled "City Administration
Recommendation."
JLM/f?l/MAS/GF/MH
T:\AGENDA\2013\September 30\CAC Grants Memo 1314.doc
282
EXHIBIT A
2013·14aty
Admi,.istration
Proaram/AIIDik:ant !lmn!AW!I'iJQe AwaniA*!II-~melldallo"
ANOIORS
1 New World Symphony 96.29 3~,000.00 ll ,986.75
2 Miami City BalM~ 92.86 3~ 000 00 28,732.09
3 Miami 8uac:h Film So«:iety 92.33 25,000.00 20,4.52~.4 I
4 Wol~onian-FIU 92.29 35000 00 28,1 6. 1
5 Jewi.sh Mu.,eum of Florid~;:~ 92.1.4 30,000.00 24 147 00
6 Miam~ Beac::ll Garden Con~oB~V-cmcy 91.29 25 000.00 19,697.14
7 Fri!M1c:ls. o rh• Boss Museum 90~71 30,000.00 22,820~44
8 At1Cen19r South Florida 89.83 30000.00 21.947.29
9 Friend• orMiomi.[)odo Public Librory 89.29 25 000.00 18,109.75
10 Ml al St~ loons 89~29 25,000.00 18,109.75
11 SoBoln~itu!o oF lllo Am 86.43 25,000.00 1S.427.0S
12 Holocaust ~orial CommlttM 88.71 25,000.00 17610.33
13 Miami Design Preaervaiion lea~ua 86.14 30 000.00 17 648.68
14 S>age Door Theooro 85~ 1.4 25,000~00 13,989~52
15 F orida lnternctioru:J Unfvsrsitv :MBUS 83~29 25.000.00 11,540.11
CULTURAL PRESENDRS
16 liQertail Production~ 93 . .43 20 000.00 19,155.37
17 FUNDorto 91.00 20 000.00 $ 17,858.95
15 Rl'lythm Foundation 90.14 20,UU<J.00 ) 15,356.15
19 GableStaoo In< 90.00 20 000.00 $ 17,271.80
20 P(ltrcn5 o Exe.ptio.,ol Artistt 88~00 20 000.00 $ 13978.13
21 MilC Livol 87.86 20 000.00 $ 13,880.60
22 Cornmunlfy Art!i o.nd Cuhure 86~ 1.4 10,000.00 $ 9,529 73
23 M,am1 Piano Circle 83.86 10,000.00 $ 8,838 99
24 Miam1 $hort film FeiliYal 83.14 20 000.00 $ 11,735.70
25 Next@ 19tJ, em~lt!l!rael 81.14 10,000.00 $ 7,663 22
26 Ed-Qe Zof195, Inc 80.14 20000.00 $ 7,010 53
ART1SIJC DISClPUN ·D
27 Dance-Nowl E11aembkt 91.66 $ 20000.00 $ 18,228.10
28 Miami Mom•ntum Da11c• Ce 90.50 $ 1 00.00 $ 10,523 25
29 Siemgre Flame11co 85.00 $ 10 000.00 $ 7,205.53
ART1SIIC DDCIPUNES ·MUSIC
30 Seraphic Firo 100.29 20 000.00 20,000.00
31 Miami Childrt~l'l'!!. Chorus 93 71 10,000.00 9,098~16
32 Miami 5ymphonv Orchr.;tra 92.71 20,000.00 I B 788.49
33 Miami Goy M.n 1s Chot1.1i 92.43 20,000~00 I 8,642.11
34 F orida Grand Opera 92.29 10 000.00 I 0,856 03
35 Grooter Mloml Youth S""ohDn'l 92.14 10 000~00 U29.40
36 SoutJ, Florida Ccmpo!M!Ir1s Allionce 91.86 20,000.00 I B,337 3C
.37 South Bec~:h Chamber En1emble 91.00 10 000.00 I I 0,~ 19,65
3 Orchestra M ami 89.86 10,000,00 $ I 0,395 56
39 MLitTOV Droncff Fo-undalicn 88.00 2oooom s 13,978,13
AllTISTIC DJSCIPUNES -THEA1ER
40 Miami Theat.r C..,ter 90,66 $ 10 000~00 $ 10,55441
41 Mit~mi Lwic Opero 90.00 $ 20,000.00 $ 15,271.80
42 Fal'ltasv Th.aier factory 88~83 10,000~00 $ 10,178 82
43 Ground Up a,.d lti3!ir'I'R 87.83 20,000.00 $ 15,859 57
OT,
44 16m Brazilian F-ilm feiltrval of Miclmi-lnfinito Art & Cultural Foundation, lno:::. n/a $ 30 000.00 $ 10,000.00 $ 20 000~00
45 XVIIIntemotional Ballet Fe&lival cf Miami-Miami t1isi)Qnic. Ballet Corp. n/o $ 30,000.00 $ 10,000~00 $ 20,000.00
46 14th Annual Miami Gcv & l.e$bion Film Fe&tivol in Miami Beaeh-Miami Gov & l.itib!on film Fe~Nal n/o $ 30,000.00 $ 10,000.00 $ 20,000.00
.Roca-ivLrg fre!>h Ai: Funds.[S20DO ncluded in award omout·lj TOTAL I$ 9ss,ooo.oo I $ 710,ooo.oo I
283
MIAMI BEACH
Cultural Arts Council Members
Nina Duval
Chair
Current term ends: 12/31/13
Isadore H. (lzzy) Havenick
Vice-Chair
Current term ends: 12/31/13
Zoila Datorre
Current term ends: 12/31/14
*Beatrice Hornstein
Current term ends: 12/31/15
Gregory Melvin
Current term ends: 12/31/14
*Charles Million
Current term ends: 12/31/13
Daniel Novela
Current term ends: 12/31/15
*Marjorie O'Neill-Butler
Current Term ends: 12/31/15
Eda Valero-Figueira
Current term ends: 12/31/14
Merle Weiss
Current term ends: 12/31/13
George Neary, Honorary Member
*July 24, 2013 Cultural Tourism Panelist
284
Miami Beach Cultural Arts Council
Department of Tourism & Cultural Development
Office: 1755 Meridian Avenue, Suite 500
Mail: 1700 Convention Center Dr., Miami Beach 33139-1819
305 673 7577 I fax 305 673 7262 I www.mbculture.org
'
.\I lA \II BE \CH YISITOR ~~ CC>:\\T"'TION Al TIIORIT\ BO.\RI>
Mr. JeffLehman, Chair
*Mr. Steve Adkins, Vice Chair
*Ms. Peggy Benua
*Mr. Aaron Perri
Ms. Micky Ross Steinberg
Ms. Jacque Hertz
Mr. Keith Menin
*July 24. 2013 Cultural Tourism Panelist
1 Was not present at the meeting
285
RESOLUTION TO BE SUBMITTED
286