20130930 BM-------------------··--.
MIAMI BEACH
Special City Commission Meeting
City Hall, Commission Chambers, 3rd Floor, 1700 Convention Center Drive
September 30, 2013
Mayor Matti Herrera Bower
Vice-Mayor Edward L. Tobin
Commissioner Jorge R. Exposito
Commissioner Michael Gongora
Commissioner Jerry Libbin
Commissioner Deede Weithorn
Commissioner Jonah Wolfson
City Manager Jimmy L. Morales
City Attorney Jose Smith
City Clerk Rafael E. Granado
Visit us at www.miamibeachfl.gov for agendas and video "streaming" of City Commission Meetings.
ATTENTION ALL LOBBYISTS
Chapter 2, Article VII, Division 3 of the City Code of Miami Beach, entitled "Lobbyists," requires
the registration of all lobbyists with the City Clerk prior to engaging in any lobbying activity with
the City Commission, any City Board or Committee, or any personnel as defined in the subject
Code sections. Copies of the City Code sections on lobbyists laws are available in the City
Clerk's Office. Questions regarding the provisions of the Ordinance should be directed to the
Office of the City Attorney.
Special note: fn order to ensure adequate public consideration, if necessary, the Mayor and City Commission
may move any agenda item to the alternate meeting date, which will only be held if needed. In addition, the
Mayor and City Commission may, at their discretion, adjourn the Commission Meeting without reaching all
agenda items.
Call to Order-5:00p.m.
Inspirational Message, Pledge of Allegiance
Requests for Additions, Withdrawals, and Deferrals
Presentations and Awards
PA Presentations and Awards
Consent Agenda
C2 Competitive Bid Reports
C4 Commission Committee Assignments
C6 Commission Committee Reports
C7 Resolutions
Regular Agenda
R2 Competitive Bid Reports
RS Ordinances
R7 Resolutions
R9 New Business and Commission
R 1 0 City Attorney Reports
Reports and Informational Items
We are committed to providing excellent public service and safety to all who live, work, end play in our vibrant, tropical, historic community.
1
Commission Agenda. September 30, 2013
RS -Ordinances
R5A Amend Chapter 50 And Chapter 1 02
1. An Ordinance Amending Chapter 50 Of The City Of Miami Beach Code, Entitled "Fire
Prevention And Protection," By Amending Section 50-4 Thereof, Entitled "Enforcement By Fire
Inspectors; Notice Of Violation," To Add Citations And Implement New Fine Schedule Related
To Fire Code Violations; By Amending Section 50-5 Thereof, Entitled "Annual Fire Prevention
And Fire Safety Inspection Permit" To Include The Night Inspection Fee Previously Adopted
Under Section 102.379 Of The City Code; Providing For Repealer, Severability, Effective
Date, And Codification. 5:04 p.m. Second Reading Public Hearing
2. An Ordinance Amending Chapter 102 Of The Code Of The City Of Miami Beach, Entitled
"Taxation," By Deleting The Nightclub Fee Set Forth In Section 102.379, Entitled "Schedule Of
Taxes, Effective October 1, 2009"; Providing For Repealer, Severability, Codification, And An
Effective Date. 5:04 p.m. Second Reading Public Hearing
(Requested by the Neighborhood/Community Affairs Committee)
(Legislative Tracking: Fire Department)
(First Reading on September 11, 2013)
R5B An Ordinance Amending Chapter 50 Of The Code Of The City Of Miami Beach, Entitled "Fire
Prevention And Protection," By Creating Section 50-8 Thereof, To Be Entitled "Fire Alarms,
Regulations, Penalties, Enforcement" To Establish Requirements And Fines For False Fire Alarms;
Providing For Repealer, Severability, And An Effective Date. 5:04 p.m. Second Reading Public
Hearing
(Requested by the Finance & Citywide Projects Committee)
(Legislative Tracking: Fire Department)
(First Reading on September 11, 2013)
R5C An Ordinance Amending Appendix A, Entitled "Fee Schedule" For Subsection (A) Of Section 110-
168, Entitled "Sanitary Sewer Service Charge," Of Chapter 110 Of The Miami Beach City Code,
Entitled "Utilities," Article IV, Entitled "Fees, Charges, Rates And Billing Procedure"; Division 2
Thereof, Entitled "Rates, Fees And Charges," To Increase The Sanitary Sewer Service Charge
Imposed By The City; Providing For Codification, Repealer, Severability, And An Effective Date. 5:04
p.m. Second Reading Public Hearing
(Requested by the Finance & Citywide Projects Committee)
(Legislative Tracking: Public Works)
(First Reading on September 11, 2013)
2
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Commission Agenda, September 30, 2013
R5 ·Ordinances (Continued)
RSD An Ordinance Amending Part I, Subpart B, Article IX, Related Special Acts, Of The Miami Beach City
Code Entitled "Pension System For Disability And Retirement Of Members Of Police And Fire
Departments"; Implementing Provisions Of The 2012-2015 Collective Bargaining Agreements
Between The City And Fire Fighters Of Miami Beach, IAFF Local 1510, And Miami Beach Fraternal
Order Of Police, William Nichols Lodge No.8; Amending Section 62 Entitled "Definitions"; Amending
Section 63 Entitled "Source Of Monies For Fund; Computation Of Liability; Use And Investment Of
Fund"; Amending Section 65 Entitled "Computation Of Creditable Service; Service Record";
Amending Section 66 Entitled "Service And Disability Benefits Generally"; Amending Section 67
Entitled "Cost Of Living Adjustment"; Amending Section 79 Entitled "Deferred Retirement Option
Plan"; Amending Section 82 Entitled "Military Service"; Creating A New Section 88 Entitled "Benefits
For Members Hired On Or After September 30, 2013, Providing For Severability; Repealing All
Ordinances In Conflict Therewith; And Providing For An Effective Date. 5:04p.m. Second Reading
Public Hearing
(Sponsored by Commissioner Deede Weithom)
(Legislative Tracking: Human Resources)
(First Reading on September 11, 2013)
(Memorandum to be Submitted in Supplemental)
R5E Unclassified Salary Ordinance
An Ordinance Amending Ordinance No. 1605, The Unclassified Employees Salary Ordinance;
Abolishing Pay Grade 1 And Pay Grade 2; Abolishing The Classifications Of: General Services
Director, Transportation And Concurrency Manager, Neighborhood Services Director, Community/
Economic Development Director, Cultural Affairs & Tourism Development Director, Procurement
Division Director, Information Technology Division Director, Code Compliance Division Director,
Assistant Director Procurement Division, Service Delivery Manager, Office Associate I And Public
Information Officer; Establishing The Classifications Of Tourism, Cultural Affairs And Economic
Development Director, Deputy Building Director, Procurement Director, Information Technology
Director, Assistant Director Human Resources, Housing And Community Development Director,
Infrastructure Division Director, Assistant City Engineer, Assistant Director Procurement, Building
Operations Manager, Investigator Supervisor, Community Services Division Director, Administrative
Services Manager, Public Safety Special Projects Coordinator, Property Maintenance/Operations
Superintendent, Director Of The Office Of Communications, Leasing Specialist, Public Safety
Management/Budget Analyst, Performance And Scheduling Analyst, Office Manager (City Attorney),
Visual Communications Specialist, Constituent/Commission Aide, Financial Analyst, Public Safety
Payroll Administrator, Senior GIS Analyst, And Records Supervisor; Ratifying The Pay Grade Change
For The Assistant Director Parking, Assistant Director Parks And Assistant Director Recreation
Classifications; And Effective The First Full Pay Period Ending In October 2014, Increasing The
Minimum And The Maximum Of Each Pay Grade By Three Percent (3%); And Granting An Across
The Board Cost Of Living Adjustment Of Up To Three Percent (3%) For Any Unclassified Employee
Whose Base Salary Does Not Exceed The Maximum Of The Pay Range For The Comparable Job
Title As Recommended By The 2009 Condrey Classification And Compensation Study "Pay Scale B,"
Subsequently Amended By Seven Percent (7%) In August 2013, By The Consultant; Repealing All
Ordinances In Conflict; Providing For Severability, An Effective Date And Codification. First Reading
(Sponsored by Commissioner Deede Weithorn)
(Legislative Tracking: Human Resources)
3
Commission Agenda, September 30, 2013
R5-Ordinances (Continued)
RSF Others Salary Ordinance
An Ordinance Amending Ordinance No. 789, The Classified Employees Salary Ordinance Of The City
Of Miami Beach, Florida, As Follows: Providing For The Classifications In Group VI, Not Represented
By A Collective Bargaining Unit And Commonly Referred To As "Others"; Amending All Of The Pay
Grades By Abolishing Pay Grade 1; Establishing The Classifications Of Fire Inspector I And Seasonal
Recreation Aide; And Effective The First Full Pay Period Ending In October 2014, Increasing The
Minimum And The Maximum Of Each Pay Grade, By Three Percent (3%); And Granting An Across
The Board Cost Of Living Adjustment Of Up To Three Percent (3%) For Any "Others" Employee
Whose Base Salary Does Not Exceed The Maximum Of The Pay Range For The Comparable Job
Title As Recommended By The 2009 Condrey Classification And Compensation Study "Pay Scale B"
And Subsequently Amended By Seven Percent 7% In August 2013 By The Consultant; Repealing All
Ordinances In Conflict; Providing For Severability, An Effective Date And Codification. First Reading
(Sponsored by Commissioner Deede Weithorn)
(Legislative Tracking: Human Resources)
R7 -Resolutions
R7 A 1 Adopt Final Ad Valorem Millage For General Operating Purposes
A Resolution Adopting: 1) The Final Ad Valorem Millage Of 5.8634 Mills For General Operating
Purposes, Which Is Six And Three-Tenth Percent (6.3%) More Than The "Rolled-Back" Rate Of
5.5158 Mills; And 2) The Debt Service Millage Rate Of 0.2529 Mills For Fiscal Year (FY) 2013/14.
5:01 p.m. Second Reading Public Hearing
(Budget & Performance Improvement)
R7A2 Adopt Final Budgets For General, G.O., RDA, Enterprise, And Internal Service Funds
A Resolution Adopting Final Budgets For The General, G.O. Debt Service, RDA Ad Valorem Taxes,
Enterprise, And Internal Service Funds For Fiscal Year (FY) 2013/14. 5:01 p.m. Second Reading
Public Hearing
(Budget & Performance Improvement)
R7B 1 Adopt Final Ad Valorem Millage for Normandy Shores Local Government
A Resolution Of The Board Of Directors Of The Normandy Shores Local Government Neighborhood
Improvement District Adopting The Final Ad Valorem Millage Of 1.2687 Mills For Fiscal Year (FY)
2013/14 For The Normandy Shores Local Government District, Which Is Nineteen Percent ( 19.0%)
More Than The "Rolled-Back" Rate Of 1.0664 Mills. 5:02 p.m. Second Reading Public Hearing
(Budget & Performance Improvement)
R7B2 Adopt Final Operating Budget For Normandy Shores Local Government
A Resolution Of The Board Of Directors Of The Normandy Shores Local Government Neighborhood
Improvement District Adopting The Final Operating Budget For Fiscal Year (FY) 2013/14. 5:02p.m.
Second Reading Public Hearing
(Budget & Performance Improvement)
4
Commission Agenda, September 30, 2013
R7 -Resolutions (Continued)
R7C Adopt Final FY 2013/14-2017/18 Capital Improvement Plan & Capital Budget
A Resolution Adopting The Final Capital Improvement Plan For Fiscal Years (FY) 2013/14-2017/18
And Adopting The Final Capital Budget For FY 2013/14. 5:03 p.m. Second Reading Public
Hearing/Joint City Commission & Redevelopment Agency
(Budget & Performance Improvement)
R7D Adopt FY 2013/14 Final Budgets For Special Revenue Funds
A Resolution Adopting Fiscal Year (FY) 2013/14 Final Budgets For Special Revenue Funds For
Resort Tax; The 7th Street Parking Garage Operations; The 5th And Alton Parking Garage
Operations; Art In Public Places (AiPP), Tourism And Hospitality Scholarship Program, Green/
Sustainability Funds, Waste Hauler Additional Services And Public Benefit Funds, Education
Compact Funds, Red Light Camera Funds, And Emergency 911 Funds. 5:03p.m. Second Reading
Public Hearing
(Budget & Performance Improvement)
R7E Adopt Final FY 2013/14 PTP Budget & South Beach Concurrency Mitigation Funds
A Resolution Adopting The Final Budget Of $1,200,000 From Fiscal Year (FY) 2013/14 People's
Transportation Plan Funds And $87,000 From FY 2013/14 South Beach Concurrency Mitigation
Funds, To Fund The Final Operating Budget For The South Beach Local In Miami Beach; And
Further Adopting The Final Budget Of $301 ,000 From FY 2013/14 People's Transportation Plan
Funds For Administrative And Technical Operating Expenditures, As Part Of The Five Percent (5%)
Allowable For Administrative Assistance And Technical Assistance. 5:03 p.m. Second Reading
Public Hearing
{Public Works)
R7F Adopt Miami Beach Cultural Arts Council's FY 2013/14 Final Budget
A Resolution Authorizing The Adoption Of The Miami Beach Cultural Arts Council's Fiscal Year (FY)
2013/14 Budget In The Amount Of $1,470,000. 5:03p.m. Second Reading Public Hearing
(Tourism, Culture & Economic Development)
R7G Adopt Pollee Special Revenue Account Final Budget
A Resolution Adopting The Fiscal Year (FY) 2013/14 Police Special Revenue Account Final Budget In
The Amount Of $75,000 For The Purchase Of Those Items Set Forth In Exhibit "A," And Such
Account Funded By Unclaimed Evidence Currently Held In The Police Special Revenue Account.
5:03p.m. Second Reading Public Hearing
(Police)
R7H Adopt Police Confiscation Trust Fund Final Budget
A Resolution Adopting The Police Confiscation Trust Fund Final Budget For Fiscal Year (FY) 2013/14
In The Amount Of $724,000, To Be Funded From State Confiscated Funds In The Amount Of
$235,000 And Federal Justice Confiscated Funds In The Amount Of $489,000, For The Appropriation
And Expenditure Of Those Items Set Forth In Exhibit "A," Which Shall Be Funded Through The Police
Confiscation Trust. 5:03 p.m. Second Reading Public Hearing
(Police)
5
Commission Agenda, September 30, 2013
R7-Resolutions (Continued)
R71 Adopt Police Training And School Resources Fund Final Budget
A Resolution Adopting The Fiscal Year {FY) 2013/2014 Police Training And School Resources Fund
Final Budget In The Amount Of $35,000. 5:03 p.m. Second Reading Public Hearing
(Police)
R7 J A Resolution Adopting The Second Amendment To The Fiscal Year (FY) 2012/13 General Fund And
Enterprise Fund Budgets. 5:03 p.m. Public Hearing
(Budget & Performance Improvement)
R7K A Resolution Adopting And Appropriating The Fourth Amendment To The Police Confiscation Trust
Budget For Fiscal Year 2012/131n The Amount Of $10,000, To Be Funded From The Proceeds Of
State Confiscated Funds, For The Appropriation And Expenditure Of Those Items Set Forth In Exhibit
"A," Which Shall Be Funded Through The Police Confiscation Trust Fund. 5:03p.m. Public Hearing
(Police)
R7L A Resolution Approving An Allocation, In The Amount Of $651,000, From FY 2013/14 General Fund
Account No. 011.0930; Said Allocation To Be Provided And Utilized By The Friends Of The Bass
Museum, Inc., For The Purpose Of Continuing To Fund And Provide Certain Operating Expenses At
The Bass Museum Of Art, Through September 30, 2014; And Further Authorizing The City Manager
To Execute A New Letter Agreement With The Friends Of The Bass Museum, Inc., Memorializing The
Parties' Respective Obligations With Regard To Certain Management And Operation Responsibilities
Of The Bass Museum Through September 30, 2014.
(Tourism, Cultural & Economic Development)
R7M A Resolution Adopting The Miami Beach Visitor And Convention Authority (MBVCA) FY 2013/14
Budget, In The Amount Of $2,664,000.
(Tourism, Cultural & Economic Development)
R7N A Resolution Accepting The City Manager's Recommendation, And Approving The Cultural Arts
Council's Funding Recommendations, And Awarding $710,000 In Cultural Grants, For Fiscal Year
2013/14, As Identified In The Attached Exhibit "A"; And Further Authorizing The Mayor And City Clerk
To Execute Said Grant Agreements, And Make The Award Of Said Grant Monies Subject To And
Contingent Upon The Approval Of The Cultural Arts Council's Budget For The Fiscal Year 2013/14.
(Tourism, Cultural & Economic Development)
R70 A Resolution Accepting The Recommendation Of The Finance And Citywide Projects Committee
(FCWPC) To Maintain Fiscal Year 2014 Living Wage Rate Levels Consistent With Fiscal Year 2013
Rate Levels.
(Procurement)
6
Commission Agenda, September 30, 2013
R7-Resolutions (Continued}
R?P A Resolution Setting A Public Hearing To Adopt The Second Amendment To The Special Revenue
Fund Budgets For Fiscal Year (FY) 2012/13.
(Budget & Performance Improvement)
R7Q Resolution Approving The Terms Of A License Agreement Between The City And Destination
Brands For An Exclusive Miami Beach Sun Care Line, Which Is Attached As Exhibit "A," With Said
Agreement Having An Initial Term Of Five (5) Years; And Authorizing The Mayor And City Clerk To
Execute The Final Agreement; Provided, However, That In The Event That The Final Negotiated
Agreement Includes Any Term Or Terms Which Substantially Deviate From The Approved
Substantive Terms (As Referenced In The Attached Exhibit"A"), Or Contain New And/Or Additional
Terms Which, In The City Manager And City Attorney's Opinion, Materially Alter The Proposed
Transaction, Then Requiring That The Final Negotiated Agreement To Be Brought To The City
(Tourism, Culture And Economic Development)
(Memorandum to be Submitted in Supplemental}
7
Commission Agenda, September 30, 2013
R7 ~Resolutions (Continued)
R7R Independent Contractor Agreements
1. A Resolution Authorizing The City Manager, On Behalf Of The City, To Enter Into Certain
Independent Contractor Agreements For Professional And Other Services, As Required And As
The City Manager Deems In The Best Interest Of The City, Subject To And Contingent Upon
The Following Parameters: 1) The City Manager Shall Only Enter Into Contracts For Such
Professional And Other Services To Provide Services And/Or Work Related To Vacant
Budgeted Positions, As Identified In The City's Approved Fiscal Year {FY) 2013/2014 Annual
Budget; 2) The Amount Of The Fee And/Or Other Compensation To Be Paid By The City Under
Such Contract(s) Shall Not Exceed The Authorized Amount For The Respective Position/
Classification, As Set Forth, Respectively, In The City's Classified Or Unclassified Salary
Ordinance (As The Case May Be); 3) The Term Of Any Independent Contractor Agreement
Authorized Herein Shall Not Extend Beyond The End Of FY 2013/2014 {September 30, 2014 );
4) At A Minimum, The City Manager Shall Require That Any Independent Contractor Agreement
Entered Into Pursuant To This Resolution Shall Utilize The City's Standard Form For
Independent Contractors (As Attached To This Resolution), Provided That The City Manager
May Incorporate Additional Terms, Which May Be More Stringent Than The City's Form, But
Not More Lenient; And 5) Providing That The Authority Granted To The City Manager Pursuant
To This Resolution Shall Be Brought To The City Commission For Renewal Annually As Part Of
The Annual Operating Budget Approvals.
2. A Resolution Authorizing The City Manager, On Behalf Of The City, To Enter Into Certain
Independent Contractor Agreements For The Following Services, As Required And As The City
Manager Deems In The Best Interest Of The City: Athletics Instruction/Coaching/ Refereeing
Including But Not Limited To The Following Categories: Baseball, Softball, Soccer, Gymnastics,
Cheerleading, Volleyball; Ice Skating, Hockey, Swimming, Ice Guards, Aerobics Instruction;
Fitness Instruction; Arts/Music/Cultural/Drama Instruction And Or Instrument Repair; Computer/
Media Services Including But Not Limited To Instruction And Repair; Summer Camp Instruction;
Special Needs Children Instruction; Instruction/Tutoring Including But Not Limited To Education;
Cotillion; Speech, Debate, Social Skills, Literacy, Math And SAT; Fitness Classes Including But
Not Limited To Aerobics, Zumba, Weight Room, Weight Loss, General Fitness Instruction, Adult
And Youth Boot Camp And Baby Boot Camp; School Liaison Officers; Resident Project
Representatives (RPR); Community/Public Information Services; Construction Cost Estimating/
Consulting Services; Video Production Services; PhotographyNideography Services; Graphic
Design Services; Program Monitor Services; Cost Allocation Service; Job Audits; Step Ill
Disciplinary Grievance Hearing Officer; Auditors; Historical Research; Latent Examiner
Services; Medical Director And Accreditation Services/Support; Psychological And Testing
Services; Professional Training Services Including But Not Limited To Sexual Harassment,
Diversity And Team Building; Provided Further That The City Manager Shall Be Authorized To
Negotiate, Enter Into, And Execute The Aforestated Agreements Subject To The Following
Minimum Parameters: 1) The Amount Of The Fee And/Or Other Compensation To Be Paid By
The City Under Such Agreement(s) Shall Not Exceed The Authorized Amount For The
Respective Services, As Set Forth In The City's Approved Fiscal Year (FY) 2013/2014 Annual
Budget; 2) The Term Of Any Services Agreement Authorized Herein Shall Not Extend Beyond
The End Of FY 2013/2014 (September 30, 2014); 3) At A Minimum, The City Manager Shall
Require That Any Agreement Entered Into Pursuant To This Resolution Shall Utilize The City's
Standard Form Independent Contractor Agreement (As Attached To This Resolution), Provided
That The City Manager May Incorporate Additional Terms, Which May Be More Stringent Than
The City's Form, But Not More Lenient; And 4) Providing That The Authority Granted To The
City Manager Pursuant To This Resolution Shall Be Brought To The City Commission For
Renewal Annually As Part Of The Annual Operating Budget Approvals.
(Human Resources)
8
Commission Agenda, September 30, 2013
R9 -New Business and Commission
R9A Discussion Regarding The Florida Third District Court Of Appeal Decision In: Let Miami Beach Decide
v. City Of Miami Beach And SBACE, LLC, Third District Court Of Appeal, Case #3013-2243; Lower
Tribunal Case No. 13-025234 CA 13.
(City Attorney's Office)
R9B Discussion Regarding Miami-Dade County's Request For Contribution Toward The Operational
Cost Of South Shore Library.
(City Manager's Office)
End of Regular Agenda
9
Commission Agenda, September 30, 2013
Miami Beach Redevelopment Agency
City Hall, Commission Chambers, 3rd Floor, 1700 Convention Center Drive
September 30, 2013
Chairperson of the Board Matti Herrera Bower
Member of the Board Jorge Exposito
Member of the Board Michael Gongora
Member of the Board Jerry Libbin
Member of the Board Edward L. Tobin
Member of the Board Deede Weithorn
Member of the Board Jonah Wolfson
Executive Director Jimmy L. Morales
Assistant Director Joe Jimenez
General Counsel Jose Smith
Secretary Rafael E. Granado
1. NEW BUSINESS
AGENDA
A A Resolution Of The Chairperson And Members Of The Miami Beach Redevelopment
Agency, Adopting And Appropriating The Operating Budgets For The City Center
Redevelopment Area, The Anchor Shops And Parking Garage And The Pennsylvania Avenue
Shops And Garage For Fiscal Year 2013/14.
(Tourism, Cultural & Economic Development)
B A Resolution Of The Chairperson And Members Of The Miami Beach Redevelopment
Agency, Adopting And Appropriating The Miami Beach Redevelopment Agency Capital
Budget For Fiscal Year (FY) 2013/14 And Adopting The Capital Improvement Plan For
2013/14 Through 2017/18. Joint City Commission & Redevelopment Agency
(Tourism, Cultural & Economic Development)
End of RDA Agenda
10
COMMISSION ITEM SUMMARY
Condensed Title:
1. An Ordinance Amending Chapter 50, Entitled "Fire Prevention And Protection·, by Amending
Section 50-4, Entitled "Enforcement By Fire Inspectors; Notice Of Violation To Add And Increase
Fines Related To Fire Code Violations; By Amending Section 50-5 Thereof, Entitled "Annual Fire
Prevention And Fire Safety Inspection Permit" To lndude The Night Inspection Fee Previously
Adopted Under Section 102.379 Of The City Code.
2. An Ordinance Amending Chapter 102, Entitled "Taxation", By Deleting Nightclub Fee in Section
102.379 Entitled "Schedule of taxes effective October 1 2009".
Key Intended Outcome Supported:
Ensure Compliance with code within reasonable time frame.
Ensure safety and appearance of building structures and sites
Supporting Data (Surveys, Environmental Scan, etc.): Environmental Scan 2001-2011: The
number of night inspections and overcrowding citations has decreased over the 10-year period
due to changes made in the program; however, the average over the last five years is over 3,000
inspections. The number of inspection of existing buildings has decreased substantially over the
1 0-year period due to a reduction in staffing. The proposed fines will assist in obtaining
compliance with the limited resources. The 2012 CMB Community Satisfaction Survey showed
positive results with the fire inspections services. Some of the ratings are as follows: 89% of
businesses surveyed said that they were very satisfied or satisfied with the fire inspecti~3%
said that inspections were helpful in improving safety; 88% said that they agree that it was easy
to get service for staff; and 93% said that they strongly agree or agree that staff was courteous
and professional.
Item Summary/Recommendation:
SECOND READING
The ordinance proposes to increase the current fines for nightclub overcrowding conditions and
establish new fines for other fire code violations. The current fine of $200 for the first offense and $500
for subsequent offenses established in 1997 are not providing enough incentive for code compliance
among some establishments. The Fire Department presented the increased fines to the Night Life
Industry Task Force during a public noticed meeting on February 25, 2013. The members present
made some changes to the proposed fines, which have been incorporated into the ordinance. In
addition, a new fine schedule is established for violations that need to be corrected immediately in lieu
of proceeding with the Special Master process
The City Code, Section 102, establishes a fee of $3.00 per person charged to the dance hall
entertainment establishments. The nightclub fee collected from 10/1/2011 to 9130!2012 was a total of
$60.916.29. The current cost for nightclub inspections per year is roughly $110,000. The
Administration proposes increasing this fee to $4.00 per person, which would generate $81,221, using
the same number of establishments in the last fiscal year. The remaining cost can be recovered with
the increased fines proposed. Ordinances approved on First Reading on September 11, 2013.
~·~-~~~~ry Board Rec~.'!l~~!!~atio~:---·--· --------=-----::---=-=-·
Neighborhood/Community Affairs Committee discussed this item on April 29, 2013. The Committee 1
unanimous! moved the recommendation b the Fire De artment.
Financial Information:
·-·-· ------·· --·----~-·--
Source of Amount Account
-1
2
Total
Financial Impact Summary: The proposed new inspection fee and proposed f1nes would be able
_!{)_cover_~~~~()ttt'Je~cost and the remainder would be su~~orted b~ the general fund.
City Clerk's Office Legislative Tracking.: ___ .
I Javier Otero, Fire Chief
Si n-Offs:
Department Director Assistant City Manager
T:\AG 12013\September 30\Fire Prevention Fines-2013 summary.docx
MIAMI BEACH
12
N D A ITEM .-.:....:Rc..=SC.L.A..L___
DATE f-3o-/3
MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibea.;;hfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and M
DATE: September 30, 2013 SECOND READING
SUBJECT: AMEND CHAPTER 50 AND CHAP
1. AN ORDINANCE AMENDING CHAPTER 50 OF THE CODE OF THE
CITY OF MIAMI BEACH, ENTITLED "FIRE PREVENTION AND
PROTECTION," BY AMENDING SECTION 50-4 THEREOF, ENTITLED
"ENFORCEMENT BY FIRE INSPECTORS; NOTICE OF VIOLATION,"
TO ADD CITATIONS AND IMPLEMENT NEW FINE SCHEDULE
RELATED TO FIRE CODE VIOLATIONS; BY AMENDING SECTION 50-
S THEREOF, ENTITLED "ANNUAL FIRE PREVENTION AND FIRE
SAFETY INSPECTION PERMIT" TO INCLUDE THE NIGHT
INSPECTION FEE PREVIOUSLY ADOPTED UNDER SECTION 102.379
OF THE CITY CODE; PROVIDING FOR A REPEALER,
SEVERABILITY, EFFECTIVE DATE, AND CODIFICATION.
2. AN ORDINANCE AMENDING CHAPTER 102 OF THE CODE OF THE
CITY OF MIAMI BEACH, ENTITLED "TAXATION," BY DELETING THE
NIGHTCLUB FEE SET FORTH IN SECTION 102.379, ENTITLED
"SCHEDULE OF TAXES, EFFECTIVE OCTOBER 1, 2009";
PROVIDING FOR REPEALER, SEVERABILITY, CODIFICATION AND
AN EFFECTIVE DATE
ADMINISTRATION RECOMMENDATION
The Administration recommends approving the both ordinances on second reading
setting fine schedule for FY13/14.
KEY INTENDED OUTCOME SUPPORTED
Ensure Compliance with code within reasonable time frame.
Ensure safety and appearance of building structures and sites.
BACKGROUND
There are over 120 nightclubs and bar/lounges operating in the City of Miami Beach. In
addition, there are hundreds more assembly occupancies such as restaurants,
ballrooms, meeting rooms, performance halls, etc. The Florida Fire Prevention Code
(FFPC), The Life Safety Code (NFPA 101 ), and the Miami Beach Code have specific
requirements for the maximum number of occupants permitted in assembly occupancy
as well as many other safety regulations. The requirements are mandated to prevent
t:\agenda\2013\september 30\fire prevention fines-2013 memo.docx Page 1 of 7
13
fires and to ensure that occupants can evacuate safely in the event of an emergency.
The Fire Department continues to implement the Night Inspection Program since it
started in the early 1990's. The night inspectors conduct random inspections of all the
nightclubs and selected bar/lounges and restaurants. The main objective for the night
inspections is to monitor that the establishment is not exceeding the maximum occupant
load and exits are clear and accessible. The inspectors will issue a citation for these
violations. The current fines are $200.00 for the first offense and $500.00 for the second
and subsequent offenses. The current fines have not been increased since initial
adoption in 1997.
The Administration proposes to increase the current fines to encourage compliance and
promote safety among the City's entertainment industry. Ten years ago, the United
States experienced one of the worst nightclub fires in recent history when over 100
people were killed in a Rhode Island nightclub fire. More recently, over 200 people were
killed in a nightclub fire in Brazil.
The City of Miami Beach Fire Prevention Division enforces the Florida Fire Prevention
Code-2007 as adopted by the State of Florida. The Florida Fire Prevention Code
consists of NFPA 1 and NFPA 101, The Life Safety Code, and numerous other NFPA
codes and standards.
The nightclub owner is responsible for complying with all the requirements as stated in
the Florida Fire Prevention Code. Many of the deadly fires in recent history resulted due
to one or several violations to fire code requirements. Please see list of fires below.
United States:
Rhythm Dance Hall, Nathez, MS April 23, 1940
Cocoanut Nightclub, Boston, MA November 28, 1942
Beverly Hills Supper Club, KY May 28, 1977
Happy Land Social Club, Bronx, NY March 25, 1990
The Station Nightclub, Warwick, Rl February 20, 2003
Other countries:
Club Cinq, France
Alcaha 20 Disco, Spain
Weierkang Club, Taiwan
Ozone Disco Club, Phillipines
Disco Dance Hall, Sweden
Disco Dance Hall, China
Cromagnon Club, Argentina
Santika Pub, Thailand
Lame Horse Nightclub, Russia
Kiss Club, Santa Maria, Brazil
November 20, 1971
December 17, 1983
February 15, 1995
March 18, 1996
October 28, 1998
December 25, 2000
December 30, 2004
January 1, 2009
December 4, 2009
January 28, 2013
207 dead
494 dead
165 dead
87 dead
100 dead
143 dead
81 dead
64 dead
160 dead
63 dead
309 dead
194 dead
66 dead
154 dead
239 dead
In addition, there were 21 deaths when patrons rushed to one exit after a fight broke out
inside the E2 nightclub in Chicago on February 17, 2003. The club was overcrowded
and had several code violations.
The nightclub owners and managers are responsible for fire safety in the establishment.
In the Station fire above, the band manager pled guilty to 100 counts of involuntary
manslaughter under a plea bargain with prosecutors facing up to 10 years in prison.
Superior Court Judge sentenced him to 15 years in prison, with four to serve and 11
years suspended, plus three years probation, for his role in setting off the fire. The
nightclub owners changed their pleas from "not guilty" to "no contest". One of the
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14
owners was sentenced to 15 years in prison, with four to serve and 11 years suspended,
plus three years probation. The second nightclub owner received a 1 0-year suspended
sentence, three years probation, and 500 hours of community service.
As of August 2008, nearly $175 million has been offered to the families of the victims of
the fire by various defendants in settlement.
An assembly occupancy is generally defined as an occupancy used for a gathering of 50
or more persons for deliberation, entertainment, eating, drinking, amusement or similar
uses. Assembly occupancies might include the following: auditoriums, theatres,
assembly halls, nightclubs, dance halls, drinking establishments, and exhibition halls
among others.
Fire in assembly occupancies have shown to be some of the most deadly when the
proper features, systems, and construction materials· are not present. Nightclubs,
theaters and auditoriums differ from office buildings, for example, because they contain
a large number of people in one main space. NFPA code provisions mandate that a
considerable number of safety systems and features be present in order to keep
everyone safe should a fire occur. The level of safety is achieved through the
combination of multiple safeguards that are provided.
The NFPA 101, The Life Safety Code, is the primary source for the requirements for
nightclub and bar lounges. A committee of experts has developed many of these
requirements in response to investigations and analysis of actual incidents. The code
book is divided into two chapters, Chapter 13 addresses requirements for existing
assembly occupancies and Chapter 12 addresses requirements for new assembly
occupancies (new is defined as newly constructed or renovated as of January 1, 2009).
If a nightclub is issued a certificate of occupancy as of January 1, 2009, and complied
with the new chapter, the owner cannot change or lessen the requirements down to the
requirements in Chapter 13.
Among all structure fires, nightclub fires in the US are proportionately few in number.
However, maximum or over-capacity crowds at popular nightclubs create the potential
for high numbers of casualties in the event of a fire or other incident.
A common safety violation at nightclubs is locked, blocked or impeded exits.
Management must make this a priority to ensure that the nightclub does not have this
problem by inspecting all exit components prior to and routinely during operation.
The most common causes of fire at nightclubs and bars are incendiary, electrical,
cooking, and smoking. Incendiary fires at nightclubs are nearly twice as frequent as
those in all structures. (Source-U.S. Fire Administration/Nightclub Fire in 2000)
The highest deaths and casualties are often caused by lack of sufficient exits. Even if a
sufficient number of exits are provided, human nature is that most patrons will attempt to
leave out of the same door in which they entered, rather than looking for other exits.
Therefore, the majority of the crowd may rush to the front entrance. Sometimes the
patrons become packed so tightly near the front door that the firefighters cannot enter.
In The Station nightclub, several people fell in a pile in the main doorway, trapping
everyone behind them inside.
ANALYSIS
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15
The following inspection data demonstrates that the current fines are not serving as a
deterrent for some club owners. It will only take one fire in any nightclub to affect the
entire nightlife industry in the City.
Calendar year # of inspections Overcrowding Tickets
1/1/2012-12/31/2012 1,931 9
1/1/2011 -12/31/2011 2,769 3
1/1/2010 -12/31/2010 3,294 15
From the time period of 10/1/2009 to 3/11/2013 (-3 ~years)
42 establishments received a total of 82 tickets
Blocked Exit Tickets
10
7
22
19 of these establishments received more than one ticket
9 of these 19 establishments received more than two tickets
The result of a fire in any nightclub with overcrowding conditions or compromised exits
will be tragic. The loss of life will be devastating to all involved -residents, business
owners, and visitors. The economic impact will be substantial as our reputation would be
tarnished for years after any incident as experienced by other cities.
COMPARISON TO OTHER CITATIONS IN CMB
The City of Miami Beach already has fines for some quality of life issues that carry a
higher fine than the existing fire and Hfe safety ·citations.
Noise violations fines (City Code, Section 46-159):
151 offense $250.00
2nd offense $1 ,000.00
3rd offense $2,000.00
41h offense $3,000.00
51h offense $5,000.00
Handbill violations fines (City Code, Section 46-92):
151 offense $100.00 plus $50.00 per handbill
2nd offense $500.00 plus $50.00 per handbill
It is imperative that the City Administration implements a fair and equal code
enforcement approach against violators of quality of life issues and life safety issues.
The fire code violations are more significant and can result in injuries and/or death.
PROPOSED NEW CITATIONS WITH FINES
The proposed changes to the current city code pertaining to assembly occupancies are
as follows:
Frequency Type Current Fine New Fine
151 offense Minor Overcrowding $200.00 $1,000.00
2na offense Minor Overcrowding $500.00 $2,000.00
3ra offense & Minor Overcrowding $500.00 $3,000.00
subse_guent
151 offense Severe Overcrowding $200.00 $2,500.00
2no:1 offense Severe Overcrowding $500.00 $5,000.00
3ra offense & Severe Overcrowding $500.00 $7,500.00
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16
subsequent
1st offense Locked Exits-Assembly $200.00 $1,000.00
2na offense Locked Exits-Assembly $500.00 $2,500.00
310 offense & Locked Exits-Assembly $500.00 $5,000.00
subsequent
151 offense Locked Exits-Others $200.00 $750.00
2nd offense Locked Exits-Others $500.00 $1,000.00
3 10 offense & Locked Exits-Others $500.00 $1,250.00
subsequent
1s1 offense Blocked/Impeded Exits $200.00 $500.00
2na offense Blocked/Impeded Exits $500.00 $750.00
3re1 offense & Blocked/Impeded Exits $500.00 $1,000.00
subsequent
Minor Overcrowding and Severe Overcrowding definitions were established in 1997 after
an agreement between the Fire Marshal's Office and the nightlife industry. Severe
overcrowding is defined as a situation where the number of occupants inside the
nightclub, exceed the approved maximum limit by 30% or more. Minor overcrowding is
defined as a situation when the number of occupants inside the nightclub exceeds the
approved maximum limit by less than 30%.
The proposed new citations for other common code violations are as follows:
Frequency Type Current Fine New Fine
15 offense & Fire Watch $0 $500.00
subsequent
1st offense & Fire Protection System $0 $250.00
subsequent
15 offense & Life Safety Building $0 $50.00
subsequent Maintenance
1 51 offense & Flammable Liquids $0 $100.00
subsequent
1 51 offense & Fire Extinguishers $0 $25.00
subsequent
1 ~· offense & Work without a permit $0 $200.00
subsequent
15 offense & Fire Alarm Runner service $0 $75.00
subsequent
151 offense & Cease and Desist Order $0 $5,000
subsequent
The fines above are comparable to the fines issued by Miami-Dade County Fire
Marshal's Office for similar fire code violations.
NEW PROVISION FOR REPEAT OFFENDERS
The Administration proposes to add a suspension period for repeat violators for
overcrowding conditions due to the significance of such violations. The current city code
mandates that ali establishments must obtain an annual fire safety permit and a
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17
certificate of use in order to operate a business in the City of Miami Beach.
Through the Special Master process, the Fire Marshal would petition the Special Master
to suspend the Certificate of Use and the Annual Fire Safety Permit as follows:
After two (2) severe overcrowding citations with a 12 month period, suspension
shall be fourteen (14) consecutive days.
After three (3) severe overcrowding citations with a 12 month period, suspension
shall be thirty (30) consecutive days.
After three ( 3) minor overcrowding citations within a 12 months period, the
suspension shall be for seven (7) consecutive days; After four (4) minor
overcrowding citations or combination of minor and severe citations, the
suspension shall be for fourteen (14) days; After five (5) minor overcrowding
citations, or combination of minor and severe citations, the suspension shall be
for thirty (30) days.
After four (4) severe overcrowding citations, or after six (6) minor overcrowding
citations, or combination of minor and severe citations, the Certificate of Use and
Annual Fire Safety Permit shall be revoked.
The above provisions will encourage true compliance for repeat violators. The dollar
amount of fines may be recovered during operating hours, but closure of the
establishment will have a greater impact that will achieve compliance.
PUBLIC COMMENTS
The Fire Department presented the proposed fines to the Nightlife Industry Task Force
(NITE) during a public noticed meeting on February 25, 2013. The members present
offered a slight modification to the fine schedule to increase the locked exit fines for
nightclubs and to separate the locked exit citations from impeded exit citations. The
industry input has been implemented in the ordinance. Overall, the members present
were in agreement that the higher fines must be implemented in order to protect the
industry against safety hazards that could result in death, injury, and/or property
damage.
FISCAL IMPACT
The City Code, Section 102, establishes a fee of $3.00 per person charged to the dance
hall entertainment establishments. The nightclub fee collected from 10/1/2011 to
9/30/2012 was a total of $60,916.29.
The current cost for nightclub inspections per year is roughly $110,000. The Fire
Administration would like to propose increasing this fee to $4.00 per person, which
would generate $81,221 using the same number of establishments in the last fiscal year.
The remaining cost can be recovered with the increased fines proposed.
NEIGHBORHOOD/COMMUNITY AFFAIRS COMMITIEE
This proposed ordinance was discussed by the Neighborhood/Community Affairs
Committee on April 29, 2013. Following discussion and comments from the public, the
Committee unanimously moved the recommendation by the Fire Department.
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18
CONCLUSION
The increase in fines for assembly (nightclubs and other venues) will encourage
compliance at all times, but particularly when inspectors are not on duty. The higher
fines will justify less frequent inspections and thus less cost to the City. The new fines
for violators of common fire code requirements will achieve compliance at a faster pace
and change behavior without going through the lengthy Special Master process.
The Ordinance amendments were approved on first reading on September 11, 2013.
The Administration recommends approving the both ordinances on second reading
setting fine schedule for FY13/14.
JLM/JO/SFM
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19
ORDINANCE NO.-----
AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA, AMENDING CHAPTER 50
OF THE CITY OF MIAMI BEACH CODE, ENTITLED "FIRE
PREVENTION AND PROTECTION," BY AMENDING SECTION 50-4
THEREOF, ENTITLED "ENFORCEMENT BY FIRE INSPECTORS;
NOTICE OF VIOLATION," TO ADD CITATIONS AND IMPLEMENT
NEW FINE SCHEDULE RELATED TO FIRE CODE VIOLATIONS;
BY AMENDING SECTION 50-5 THEREOF, ENTITLED "ANNUAL
FIRE PREVENTION AND FIRE SAFETY INSPECTION PERMIT" TO
INCLUDE THE NIGHT INSPECTION FEE PREVIOUSLY ADOPTED
UNDER SECTION 102.379 OF THE CITY CODE; PROVIDING FOR
REPEALER, SEVERABILITY, EFFECTIVE DATE, AND
CODIFICATION.
WHEREAS, the current fine schedule for fire violations have not been modified since
the inception of the fines in 1 997; and
WHEREAS, the current fines for overcrowding conditions and locked exits are very
low and have not proven to be a deterrent or to warrant corrective action from business owners; the
Fire Marshal's office has issued ten (1 0) locked exit tickets and nine (9) overcrowding tickets during
night inspections within the calendar year 2012, which indicates that the current fines have not been
a deterrent for violators; and
WHEREAS, horrific fires in nightclubs in the United States (Rhode Island 2003) and
other countries (Brazil2013), where several hundred people have died, are an indication that more
stringent enforcement is warranted to prevent a similar occurrence in the City of Miami Beach; and
WHEREAS, other infractions of quality of life issues in the City carry a higher fine
than the fire code violations of overcrowding and locked exits which can result in severe injury or
death; and
WHEREAS, the cost of performing night inspections can be offset partially by the
higher fines listed in this ordinance and increasing the night inspection fee; and ·
WHEREAS, the Administration recommends that the City Commission adopt the
following ordinance amending the City's Fire Prevention Code.
NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA:
SECTION 1. That Chapter 50 "Fire Prevention and Protection", Section 50-4 "Enforcement by fire
inspectors; notice of violation" is hereby amended as follows:
Sec. 50-4. -Enforcement by fire inspectors; notiee of violation.
(a) Notice of·.~'ef.atioR. If, upon inspection, a fire inspector finds either an overcrowded condition in
20
excess of permissible occupant load criteria as elefined in the Florida Fire Prevention Code and
National Fire Protection Association, entitled Life Safety Code 1 Q1, as ameneled from time to time,
or a locked, blookod or impoeloel exit, a violation of this section shall exist. Upon the finding of such
violation, the fire inspector shall:
(1) Inform tho 't'iolator that the conditions causing the violation must immediately cease;
(2) Inform the violator that additional penalties will be iFBposed if tho violation continuos; and
(3) Issue a notioe of 'riolation to the violator as provided for in tho Florida Fire Prevention
GOOe,-
The notice of v:iolation shall also state, but not be limited to: tho name of tho violator, the date and
time of tho violation, address of the violation, amount of fino for which the violator may be liable,
instructions and sue sate for paying the fine, notice that tho violation may be appoalea by requesting
an aaministrative hearing within ten says after the sate printoel on the notice of violation issued by
tho fire inspector, that failure to timely appeal shall constitute an admission of the 'liolation and
wai'ler of the right to a hearing, that unpaia fines may result in the imposition of larger fines ana may
msult in ro't'ocation of both tho occupational license and oortificato of use andtor tho imposition of
injunctive proceoaings as proviaod by law.
(b) Ci·,rN fines fer \'iolations; appeals. The following civil fines shall be iFBposod for violation of this
sootion:
(1) First offense: $200.QQ.
(2) Second offense and each offense themafter within 12 months of the most resent offense:
$500.00.
(a) Notice of Violation. If, upon inspection, a fire inspector finds that a fire code violation exists
based on the Florida Fire Prevention Code. Miami-Dade County Fire Code, or the City of Miami
Beach Code. as may be amended from time to time. the fire inspector shall document the list of
violations using a Fire Department form. The Notice of Violation shall indicate the name of violator.
address of establishment inspected. the date of the inspection. and the name of the inspector. The
Notice of Violation shall describe the code requirement. which is not in compliance, and indicate
timeframe within which to correct said violation(s).
( 1) The violator can appeal the interpretation of the code requirement to the inspector's
supervisor and finally to the Fire Marshal of the City of Miami Beach after providing
evidence that the condition present does not constitute a code violation. If the Fire
Marshal affirms that the code violation does exist. then the violator can appeal a decision
of the Fire Marshal to the Miami-Dade County Fire Safety and Prevention Board of
Appeal as provided for in the Florida Fire Prevention Code. and as provided for in
Chapter 14, Miami-Dade County Code.
(2) If the violator does not correct the violation within the indicated time frame. the fire
inspector. or designee of the Fire Marshal, shall follow enforcement proceedings through
the Special Master process as provided in Chapter 30 of the City of Miami Beach Code.
(b) Citation. In lieu of a Notice of Violation, or in addition to a Notice of Violation. the fire inspector
can issue a citation for the following offenses listed below. The citation shall state the name of the
violator. the date and time of the violation, address of the violation. amount of fine for which the
violator is liable, instructions. due date for paying the fine. and the appeal process.
21
(1) Locked Exits. If. upon inspection, a fire inspector finds a locked exit as defined in the
Florida Fire Prevention Code as a door requiring a key or special knowledge to open.
then the fire inspector shall issue a citation with the penalties stated in Section 50-4(k).
(2) Blocked or Impeded Exits. If. upon inspection, a fire inspector finds the means of egress
blocked or impeded as defined in the Florida Fire Prevention Code, then the fire inspector
shall issue a citation with the penalties stated in Section 50-4(k).
(3) Overcrowding. If. upon inspection. a fire inspector finds an overcrowding condition in
excess of the maximum number of occupants as approved by the Fire Marshal, then the
inspector shall issue a citation as follows: a minor overcrowding citation when the number
of occupants exceed the approved limit by less than 30%; a severe overcrowding citation
when the number of occupants exceed the approved limit by 30% or more. The citation
issued will carry the penalties stated in Section 50-4(k).
( 4) Fire Watch. If. upon inspection. a fire inspector finds that the owner or management of a
property in the City has not complied with the requirements of an established fire watch
mandated by the Fire Marshal's Office, then the inspector shall issue a citation with the
penalties stated in Section 50~4(k).
(5) Fire Protection Svstem(s). If, upon inspection. a fire inspector finds that the automatic or
manual fire protection system{s), fire detection system(s). and/or fire alarm system(s)
have not been certified by a licensed contractor as required by the Florida Fire Prevention
Code, then the fire inspector shall issue a citation with the penalties stated in Section 50-
4(k).
(6) Life Safety Building Maintenance. If, upon inspection. a fire inspector finds that
maintenance of life safety building features have not been properly performed, then the
fire inspector shall issue a citation with the penalties stated in Section 50-4{k).
(7) Flammable liquids/gas. If. upon inspection, a fire inspector finds improper use and
storage of flammable liquids and/or flammable gases. then the fire inspector shall issue a
citation with the penalties stated in Section 50-4{k).
(8) Fire Extinguishers. If. upon inspection, a fire inspector finds that the fire extinguishers are
not properly certified, or fire extinguishers are not provided, then the fire inspector shall
issue a citation with the penalties stated in Section 50-4{k).
(9) Work Without a Permit. If upon inspection. a fire inspector finds that construction work is
being performed or work has been performed on a fire protection/life safety system
without the proper permits. then the fire inspector shall issue a citation with the penalties
stated in Section 50-4(k).
(1 0) Fire Alarm Runner Service Agreement. If upon inspection. a fire inspector finds that the
owner or management fails to obtain and maintain the required fire alarm runner service
agreement. then the fire inspector shall issue a citation with the penalties stated in
Section 50-4(k).
(11) Other Violations. Any other violation of the Florida Fire Prevention Code may result in a
citation with the penalties stated in Section 50-4(k).
(c) "Offense" defined. For purposes of this section, ''offense" shall mean a notice of violation, or
citation 'l.'hich has not been appealed timely or a finding of violation by a special FRastor. A person
may receive a separate notice of violation. or citation, once every hour if a violation has occurred at
22
any time within that period. Each notice of violation, or citation, shall constitute a separate offense
for which a separate fine may be imposed.
(d) Options upon no#fisation issuance of a citation. A violator who has been served with a notice of
violation issued a citation shall elect either to:
(1) Pay the civil fine in the manner indicated on the notioo of violation citation; or
(2} Request an administrative hearing before a special master to appeal the decision of the
fire inspector which resulted in the issuance of the notioo of violation citation.
(e) Appeal of a citation. The violator may appeal the citation by requesting an administrative
hearing within 10 days from the date of issuance. The procedures for appeal of the notice of
violation citation shall be as set forth in sections 102 384 and 102 385, as such subsoetions Chapter
30. as may be amended from time to time. A cotJrtesy mail notiee shall be pro\•ided the oomplainant
of any hearing regarding the notiee of violation, and the oomplainant may testify at SI:JCh hearings.
Failure to give stJch notioo shall not be a cause for contintJance or cancellation of any scheduled
hearing of the matter. The appeal hearing must be heard no later than 120 days from the date the
appeal was filed. The Special Master shall not have discretion to alter the prescribed penalties
under Section 50-4(k) (1)-(3). Appeal of the Fire Marshal's code interpretation shall be filed with
the Miami Dade County Fire Safety and Prevention Board of Appeals.
(f) Failure to appeal. Failure of the named violator to appeal the decision of tho fire inspector
citation within the prescribed time period shall constitute a waiver of the violator's right to an
administrative hearing before the special master. A waiver of the right to an administrative hearing
shall be treated as an admission of the violation, and penalties may be assessed accordingly
citation. and fines are owed to the City. Unpaid fines may result in the imposition of larger fines
and/or further enforcement as set forth in this section.
(g) Appeal of special master's decision. Any party aggrieved by the decision of a special master
may appeal that decision to a eoi:Jrt of competent jurisdiction as pro'lidod in F.S. § 1€12.11. as
provided by applicable Florida Statutes and Florida Rules of Appellate Procedure.
(h) Imposition ofcivilfines. The city may institute proceedings in a court of competent jurisdiction
to compel payment of civil fines. A certified copy of an order imposing a civil fine may be recorded in
the public records and thereafter shall constitute a lien upon any other real or personal property
owned by the violator, and it may be enforced in the same manner as a court judgment by the
sheriffs of this state, including levy against the personal property, but shall not be deemed to be a
court judgment except for enforcement purposes. After two months from the filing of any such lien
which remains unpaid, the city may institute proceedings to foreclose or otherwise execute on the
lien.
(i) Cease and Desist Orders. The Fire Marshal of the City of Miami Beach has the authority to
issue cease and desist orders as provided by Florida Statute 633.161 and the Florida Fire
Prevention Code to mitigate any fire hazard or any violation posing an imminent danger to
occupants. If the violator fails to comply with the Cease and Desist Order. then the violator shall
receive a citation of $5,000.00 for each offense. Any person who fails to comply with the Cease and
Desist Order is guilty of a misdemeanor punishable as provided in Florida Statute 633.171.
(i) Rev-oGat.ioR or SI:JBfJension oflisense. As an altornati'IO or additional moans of enforoemont, the
city may institute proceedings to revoke or suspend an occupational license and/or certiticate of use
purstJant to chapter 102, article V. For purposes of enforcement tJnder chapter 102, article V, any
offenses as defined in subseetion (e) of this section shall be doomed an "ernorgenoy oondition"
23
----------
involving serious danger to the public health, safety or welfare. Additionally, the city may seek
injunotive relief as set forth in section 4 6 15B. ~urthermore, in cases of recurring violations, tho code
oomplianco otfioer may issue a citation for prosecution before the speoial r:naster as provided in
chapter 30
(j) Suspension or Revocation of Certificate of Use and Annual Fire Safety Permit. As an
alternative or additional means of enforcement. the City may institute proceedings to suspend or
revoke the Certificate of Use and Annual Fire Safety Permit pursuant to Chapter 102. Article V. The
suspension of the Certificate of Use and Annual Fire Safety Permit constitutes the closure of the
establishment and no occupancy for the period determined. Additionally, the City may seek
injunctive relief as set forth in Section 46-158. Furthermore. in cases of recurring violations. the fire
inspector may issue a notice of violation for prosecution before the Special Master as provided in
Chapter 30. For citations involving serious danger to the public health. safety or welfare as stated in
in this section. the suspension of the Certificate of Use and Annual Fire Safety Permit shall be as
stated in Section 50-4(k)(3).
(k) Penalties and Fines. The following civil fines and penalties shall be imposed for citations
issued under this section.
( 1 ) Locked Exits.
a. Assembly occupancies: first offense within a 12 month period, fine shall be
$1.000.00: second offense within a 12 month period, fine shall be $2.500.00; third
and subsequent offenses within a 12 month period, fine shall be $5,000.00.
b. For other occupancies. the fines shall be as follows: first offense within a 12 month
period, fine shall be $750.00; second offense within a 12 month period. fine shall be
$1,000.00; third and subsequent offenses within a 12 month period, fine shall be
$1 .250.00.
(2) Blocked, or Impeded Exits. First offense within a 12 month period, fine shall be $500.00;
second offense within a 12 month period, fine shall be $750.00; third offense and
subsequent offenses within a 12 month period. fine shall be $1 ,000.00.
(3) Overcrowding.
a. Minor overcrowding citation: first offense within a 12 month period. fine shall be
$1,000.00; second offense within a 12 month period, fine shall be $2,000.00; third
offense and subsequent offenses within a 12 month period. fine shall be $3.000.00;
b. Severe overcrowding citation: first offense within a 12 month period, fine shall be
$2.500.00; second offense within a 12 month period, fine shall be $5.000.00; third
and subsequent offenses within a 12 month period, fine shall be $7.500.00.
c. After two (2) severe overcrowding citations within a 12 month period. the
suspension of the Certificate of Use and Annual Fire Safety Permit shall be for
fourteen ( 14) consecutive days; After three (3) severe overcrowding citations within
a 12 month period. the suspension of the Certificate of Use and Annual Fire Safety
Permit shall be for thirty (30) days;
d. After three (3) minor overcrowding citations within a 12 month period, the suspension
of the Certificate of Use and Annual Fire Safety Permit shall be for seven (7)
consecutive days; After four (4) minor overcrowding citations or combination of
24
minor and severe citations, the suspension of the Certificate of Use and Annual Fire
Safety Permit shall be for fourteen (14) days; After five (5) minor overcrowding
citations, or combination of minor and severe citations, the suspension of the
Certificate of Use and Annual Fire Safety Permit shall be for thirty (30) days.
e. After four {4) severe overcrowding citations. or after six (6) minor overcrowding
citations. or combination of minor and severe citations. within a 12 month period, the
Certificate of Use and Annual Fire Safety Permit shall be revoked.
(4) Fire Watch. Fine shall be $500.00 for each offense.
(5) Fire Protection Svstem(s). Fine shall be $250.00 for each system for each offense.
{6) Life Safety Building Maintenance. Fine shall be $50.00 for each offense.
(7) Flammable liquids/gas. Fine shall be $100.00 for each offense.
(8) Fire Extinguishers. Fine shall be $25.00 for each offense.
(9) Work Without a Permit. Fine shall be $200.00 for each offense.
( 1 0) Fire Alarm Runner Service Agreement. Fine shall be $75.00 for each offense.
( 11) Other Violations. Fine shall be $100.00 for each offense.
SECTION 2. That Chapter 50 "Fire Prevention and Protection", Section 50-5 "Annual fire
prevention and fire safety inspection permit" is hereby amended as follows:
Sec. 50-5.-Annual Fire Prevention and Fire Safety Inspection Permit
* * *
(d) Fees. The fees for the issuance of the fire safety permit and the annual renewal thereof, as
may be required, are herein fixed as follows. Occupancies are classified in accordance with shaptor
4-e.f the National Fire Protection Association (NFPA) 101 Life Safety Code, as may be amended and
adopted by the city.
/\s pmvided in Res. ~Jo. , a A review of the annual fee will be required whenever the
change in the Consumer Price Index (CPI}, between the latest CPI and the date of the CPI used for
the last fee adjustment, is five percent or greater.
(1) Assembly occupancies. Those occupancies that include, but are not limited to, all
buildings or portions of buildings used for gathering together 50 or more persons for such
purposes as deliberation, worship, entertainment, eating, drinking, amusement or awaiting
transportation. Assembly occupancies designated as dance hall/entertainment with or without
alcohol and having an occupant load of 200 or more. a night inspection fee shall be charged of
$4.00 per person based on the approved maximum number of occupants designated by the
Fire Marshal.
25
SECTION 3. REPEALER
All ordinances or parts of ordinances in conflict therewith be and the same are hereby repealed.
SECTION 4. SEVERABILITY
If any section, subsection; sentence, clause, provision or phase of this ordinance is held to be
invalid or unconstitutional by any court of competent jurisdiction, then said holding shall in no way
affect the validity of the remaining portions of this ordinance.
SECTION 5. CODIFICATION
It is the intention of the Mayor and City Commission of the City of Miami Beach, and it is hereby
ordained that the provisions of this ordinance shall become and be made a part of the Code of the
City of Miami Beach, Florida. The sections of this ordinance may be renumbered or relettered to
accomplish such intention, and that the word "ordinance" may be changed to "section", "article", or
other appropriate word.
SECTION 6. EFFECTIVE DATE
This Ordinance shall take effect on the ____ day of ________ , 2013.
PASSED and ADOPTED this __ day of ________ , 2013.
ATTEST:
Rafael Granado
CITY CLERK
Underline denotes additions
Strikethrough denotes deletions
T:\AGENDA\2013\September 11\Fire Prevention Fines-2013 ordinance.doc
26
Matti Herrera Bower
MAYOR
APPROVED AS TO
FORM & LANGUAGE
& FO~ EXECUTION
ORDINANCE NO. ___ _
AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, AMENDING CHAPTER 102 OF THE CODE OF THE
CITY OF MIAMI BEACH, ENTITLED "TAXATION," BY DELETING THE
NIGHTCLUB FEE SET FORTH IN SECTION 102.379, ENTITLED "SCHEDULE
OF TAXES, EFFECTIVE OCTOBER 1, 2009"; PROVIDING FOR REPEALER,
SEVERABILITY, CODIFICATION, AND AN EFFECTIVE DATE.
WHEREAS, the current fines for fire violations have not been modified
since the inception of the fines in 1997; and
WHEREAS, the current fines for overcrowding conditions and locked
exits are very low and have not proven to be a deterrent or to warrant corrective action
from the business owners; the Fire Marshal's office has issued ten (1 0) locked exit
tickets and nine (9) overcrowding tickets during night inspections within the calendar
year 2012, which indicates that the current fines have not been a deterrent for violators;
and
WHEREAS, the horrific fires in nightclubs in the United States (Rhode
Island 2003} and other countries (Brazil 2013), where several hundred people died, are
an indication that more stringent enforcement is warranted to prevent a similar
occurrence in the City of Miami Beach; and
WHEREAS, other infractions of quality of life issues in the City carry a
higher fine than the fire code violations of overcrowding and locked exits which can
result in severe injury or death; and
WHEREAS, the cost of performing night inspections can be offset
partially by the higher fines and increasing the night inspection fee; and
WHEREAS, the nightclub inspection fee adopted under Section 1 02.379
of the City Code will be included in Chapter 50, "Fire Prevention and Protection", of the
Code of the City of Miami Beach, and thus should be deleted from Section 102.379.
NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY COMMISSION
OF THE CITY OF MIAMI BEACH, FLORIDA:
SECTION 1. That Section 102.379 of Chapter 102, entitled "Taxation," is hereby
amended as follows:
Sec. 102-379. Schedule of taxes, effective October 1, 2009.
(a) Business taxes for the following businesses, occupations or professions are
hereby levied and imposed as follows:
27
Occupation Business Tax Category Amount
Code
A
95000200 Accountant, auditor; requires state license 221.00
* •
D
Dance hall/entertainment establishment; (for entertainment
establishments without dancing, see entertainment establishments);
95005800 1. Dance hall/entertainment establishment without alcohol (see Sec. 1,088.00
142-1362 (b) for after hours dance halls)
95005805 2. Dance hall/entertainment establishment with alcohol 191.00
oaooag~a ,A,geitiaRall~, feF BGGI:l!)aRGy lea9s ef ~GG 9F ffi9F9, Ri~RtGI1:19 fee ~
ef $J.QQ !)9F !)BFSBR 9GGI::Ij3aRt leaEI, 9aseEI I::I!)BR max. 9GGI:l!)8Rt
ln"'rl f,.,..,.,..... h11ilr" ,/~; rl.ol'"\<:>.4 ~
SECTION 2. REPEALER
All ordinances or parts of ordinances in conflict therewith be and the same are hereby
repealed.
SECTION 3. SEVERABILITY
If any section, subsection, sentence, clause, provision or phase of this ordinance is held
to be invalid or unconstitutional by any court of competent jurisdiction, then said holding
shall in no way affect the validity of the remaining portions of this ordinance.
SECTION 4. CODIFICATION
It is the intention of the Mayor and City Commission of the City of Miami Beach, and it is
hereby ordained that the provisions of this ordinance shall become and be made a part
of the Code of the City of Miami Beach, Florida. The sections of this ordinance may be
renumbered or re-lettered to accomplish such intention, and that the word "ordinance"
may be changed to "section", "article", or other appropriate word.
SECTION 5. EFFECTIVE DATE
This Ordinance shall take effect on the ____ day of ______ , 2013.
PASSED and ADOPTED this _____ day of _______ , 2013.
ATTEST:
Rafael Granado
CITY CLERK
Matti Herrera Bower
MAYOR
Underline denotes additions; Strikelhrebl!lh denotes deletions
T:IAGENDA\2013\September 11\Fire Nightclub Fee Deletion CH 102 ordinance.doc
APPROVED AS TO
FORM & LANGUAGE
& FO~ EXECUTION
28
~ c,g 'MIAMI HERALD I MiamiHerald.com NE THURSDAY, SEPTEMBER 19, 2013 I 13r.iE ............. , ·~·. ····-· ... ·-···· MIAMI BEACH CITY OF MIAMI BEACH NOTICE OF A SPECIAL CITY COMMISSION MEETING AND PUBLIC HEARINGS NOTICE IS HEREBY given that a Special Commission Meeting regarding the Second Public; Hearings to consider the adoption of the Millage Rate and Budget for FY 2013/2014 will be held by the City Commission of the City of Miami Beach. Florida. on Monday, September 30, 2013, commencing at 5;00 p:m., in the Commission Chambers. 3rd Floor, City Hall, 1700 Convention Center Drive, Miami Beach, Florida to consider the following: 5:01p.m. A Resolution Adopting: 1) The Final Ad Valorem Millage Of 5.8909 Mills For General Operating Purposes, Which Is Six And Eight-Tenth Percent (6.8%) More Than The "Rolled-Back" Rate 015.5158 Mills; And 2) The Debt Service Millage Rate Of 0.2529 Mills for Rscal Year (FY) 2013/14. 5:01p.m. A Resolution Adopting Rnal Budgets For The General, G.O. Debt Service, RDA Ad Valorem Taxes, Enterprise, And Internal Service Funds For Fiscal Year (FY) 2013/14. 5:02p.m. A Resolution Of The Board Of Directors Of The Normandy Shores Local Government Neighborhood Improvement District Adopting The Rnal Ad Valorem Millage Of 1.2687 Mills For Fiscal Year (FY) 2013/14 For The Normandy Shores Local Government District, Which Is Nineteen Percent (19.0%) More Than The "Rolled· Back" Rate Of 1.0664 Mills. . ' 5:02p.m. A Resolution Of The Board Of Directors Of The Normandy Shores Local Government Neighborhood Improvement District Adopting The Rnal Operating Budget For Fiscal Year (FY) 2013f14. 5:03p.m. A Resolution Adopting The Final Capital Improvement Plan For Fiscal Years (FY) 2013/14-2017/18 And Adopting The Final Capital Budget For FY 2013/14. 5:03p.m. • . A Resolution Adopting Fiscal Year (FY) 2013/14 Final Budgets For Special Revenue Funds For Reso11 Tax; The 7th Street Parking Garage Operations; The 5th And Alton Parking Garage Operations; Arlin Public Places {tliPP), Tourism And Hospitality Scholarship Program, Green/ Sustainabllity Funds, Waste Hauler Additional Services And Public· Benefit Contribution Funds, Education Compact Funds, Red Light Camera Funds, And Emergency 911 Funds. 5:03p.m. A Resolution Adopting The Final Budget Of $1,200,000 From Fiscal Year (FY) 2013/14 People's Transportation Plan (PTP) Funds And $87,000 From (FY) 2013/14 South Beach Concurrency Mitigation Funds, To Fund The Final Operating Budget For The South Beach Local In Miami Beach~ And Further Adopting The Final Budget Of $301,000 From FY 2013/14 People's Transportation Plan Funds For Administrative And Technical Operating Expenditures, As Part Of The Five Percent (5%) Allowable For Administrative Assistance And Technical Assistance. · 5:03p.m. . A Resolution Authorizing The Adoption Of The Miami Beach Cultural Arts Council's Fiscal Year (FY) 2013/14 Final Budget In The Amount Of $1,470,000. 5:03p.m. A Resolution Adopting The Fiscal Year (FY) 2013/14 Police Special Revenue Account Final Budget In The Amount Of $75,000 For The Purchase Of Those Items Sat Forth In Exhibit "A," And Such Account Funded By Unclaimed Evidence Currently Held In The· Police Special Revenue Account. · · .5:03p.m. · A Resolution Ado'pting The Police Confiscation Trust Fund Final Budget For Fiscal Year (FY) 2013/14 In The Amount Of $724,000, To Be Funded From State Confiscated Funds In The Amount Of $235,000 And Federal Justice Confiscated Funds In The Amount Of $489,000, For The Appropriation And Expenditure Of Those Items Set Forth In Exhibit "A," Which Shall Be Funded Through The Police Confiscation Trust. 5:03p.m. A Resolution Adopting The Fiscal Year (FY) 2013/2014 Police Training & School Resources Fund Final Budget In The Amount Of $3!;;,000. 5:03p.m. Resolution Adopting The Second Amendment To The General Fund, Enterprise, Internal Service Fund, And Special Revenue Fund Budgets For Fiscal Year (FY) 2012/13. 5:03p.m. A Resolution Adopt!ng And Appropriating The Fourth Amendment To The Police Confiscation Trust Budget For Fiscal Year 2012/2013 In The Amount Of $10,000, To Be Funded From The Proceeds Of State Confiscated Funds, For The Appropriatior:o And Expenditure Of Those Items Set Forth In Exhibit "A, • Which Shall Be Funded Through The Police Confiscation Trust Fund. · 5:04p.m. 1. Ordinance Amending Chapter 50 Of The City Of Miami Beach Code, Entitled "Fire Prevention And Protection," By Amending Section 50-4 Thereof, Entitled "Enforcement By Fire Inspectors: Notice Of Violation," To Add Citations And lrnplement New Fine Schedule Related To Fire Code Violations: By Amending Section 50·5 Thereof, Entitled "Annual Fire Pre~ention And Fire Safety Inspection Permit" To Include The Night Inspection Fee Previously Adopted Under Section 102.379 Of The City Code. · 2. Ordinance Amending Chapter 102 Of The Code Of The City Of Miami Beach, Entitled "Taxation," By Deleting The Nightclub Fee Set Forth In Section 102.379, Entitled "Schedule Of Taxes, Effective October 1, 2D09". 5:04p.m. Ordinance Amending Chapter 50 Of The Code Of The City Of Miami Beach, Entitled "Fire Prevention And Protection." By Creating Section 50-B Thereof, To Be Entitled "Fire Alarms. Regulations, Penalties, Enforcement" To Establl-":l Requirements And Fines For False Fire Alarms. 5:04p.m. An Ordinance Amending Appendix A, Entitled "Fee Schedule" For Subsection (A) Of Section 110-168, Entitled "Sanitary Sewer Service Charge," Of Chapter 110 Of The Miami Beach City Code. Entitled "Utilities," Article IV, Entitled "Fees, Charges, Rates And Billing Procedure": Division 2 Thereof, Entitled "Rates, fees And Charges," To Increase The Sanitary Sewer Service Charge Imposed By The City. 5:!)4 p.m. -Ordinance Amending P.art I, Subpart B, Article IX, Related Special Acts, Of The Miami Beach City Code Entitled "Pension System r:or Disability And Retirement Of Members Of Police And Fire Departments"; Implementing Provisions Of The 2012-2015 Collective Elargaining Agreements Between The City And Fire Fighters Of Miami Beach, IAFF Local1510, And Miami Beach Fraternal Order Of Police, _William Nichols Lodge No. B; Amending Section 62 Entitled "Definitions"; Amending Section 63 Entitled "Source Of Monies For Fund; Computation Of Liability; Use And Investment Of Fund"; Amending Section 65 Entitled "Computation Of Creditable Service; Ser.~ice Record"; Amending Section 56 Entitled "Service And Disability Benefits Generally"; Amending Section 67 Entitled "Cost Of Living Adjustment'': Amending Section 79 Entitled "Deferred Retirement Option Plan": Amending Section B2 Entitled "Military Service": Creating A New Section BB Entitled "Benefits For Members Hired-On Or After September 30, 2013.
COMMISSION ITEM SUMMARY
Condensed Title:
An ordinance amending Chapter 50 of the Code of the City of Miami Beach, "Fire Prevention and
Protection," proposing enforcement procedures and fines for false fire alarms generated from commercial
buildings.
Key Intended Outcome Supported:
Ensure Compliance with code within reasonable time frame
Ensure safety and appearance of building structures and sites
Supporting Data (Surveys, Environmental Scan, etc.): The City survey conducted in 2012 indicates
that 93% of those surveyed rated the fire department as excellent/good. Respondents ranked improving
firefighting at 14% when asked how the City should focus resources to improve safety, but it was a
noticeable increase from 2% in the last survey.
Item Summary/Recommendation:
SECOND READING
This ordinance establishes an enforcement procedure and fine schedule for building owners havmg a
high frequency of false fire alarms. The City of Miami Beach has provisions for fines of police related
false alarms, but currently nothing in place for fire alarms. The other cities in the county already have an
ordinance providing for a fine when there is a false fire alarm. The fire department has received over 700
false alarms during the last fiscal year, which translates to the fire department utilizing resources when no
emergency existed. In addition, the constant false alarms create dangerous conditions in the buildings
because occupants no longer take proper action in the event of a real alarm.
The purpose of the fines is to encourage compliance, and revenue of these fines will be expected to
decrease from year ta year. The cost associated w1th responding to a fire alarm signal mvolves
personnel and equipment responding to the call; however, this cost is funded from the general fund as
standard fire department function. The revenue projected from these fines ranges from $20,000 to
$90,000, but it is difficult to predict without an established ordinance and track record. Ordinance
approved on First Reading on September 11, 2013.
Board Recommendation:
The Finance and Citywide Projects Committee discussed this item during the meeting on April25, 2013.
The Committee voted to move the recommendation by the Fire Department
Financlallnfonnatlon: ·---·-------~. -~------------~-------~ ------~---·
Source of Amount Account
~ 1
2
3
Total
Financial Impact Summary: Projected revenue up to $90,000 per year.
City Clerk's Office Legislative Tracking:
[ Javier Otero, Fire Chief
Si n-Offs:
~
Departm~nt Director Assistant City Manager
~--~-r---r----------~--------
MIAMI BEACH
30
AGENDA ITEM B $ B
DATE 9-30-/3
--
-•---
MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and Me bers of thekity Commission
Jimmy L. Morales, City Manager ~~ FROM:
DATE: September 30, 2013 SECOND READING
SUBJECT: AN ORDINANCE OF THE MAYO AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, AM NDING CHAPTER 50 OF THE CODE OF
THE CITY OF MIAMI BEACH, ENTITLED "FIRE PREVENTION AND
PROTECTION," BY CREATING SECTION 50-8 THEREOF, TO BE
ENTTITLED "FIRE ALARMS, REGULATIONS, PENAL TIES,
ENFORECEMENT" TO ESTABLISH REQUIREMENTS AND FINES FOR
FALSE FIRE ALARMS; PROVIDING FOR REPEALER, SEVERABILITY,
CODIFICATION AND AN EFFECTIVE DATE.
ADMINISTRATION RECOMMENDATION
The Administration recommends approving the Ordinance amendment on second
reading setting fines for FY13/14.
KEY INTENDED OUTCOME SUPPORTED
Ensure Compliance with code within reasonable time frame.
Ensure safety and appearance of building structures and sites.
BACKGROUND
The Miami Beach Fire Department responds to all fire alarms initiated electronically by
any building fire alarm system. The initial response consists of an engine company or
ladder company and up to including a full alarm assignment. Many of these fire alarms
are determined to be false fire alarms where there was no fire and no emergency. This
is attributed mainly to poorly maintained fire alarm systems that generate a false alarm
signal. When the fire department responds to a false fire alarm, resources are utilized
when no emergency exists. This scenario can cause a delay to an actual fire emergency
occurring somewhere else in the city.
A false fire alarm is defined as a signal from a fire alarm system that elicits a response
by the Fire Department when no actual or threatened fire-related emergency exists.
Currently, the City of Miami Beach Code does not include provisions for enforcing false
fire alarms with a citation and fines. The current process is to write a notice of violation
to the building owner to repair the fire alarm system. Many times, more false alarms are
generated before the system can be repaired. The current enforcement process is not
encouraging building owners to take more immediate action and comprehensive
evaluation of the fire alarm systems.
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31
More importantly, the constant fire alarms in a building have created an unhealthy and
dangerous attitude from the occupants. The occupants assume that the alarm signal is
going to be "false" and are refusing to evacuate the building. In the event of a real fire
alarm, this behavior can lead to devastating consequences of occupant injury or death.
In order to promote compliance and improve overall safety, the Fire Department staff is
recommending establishing a fine schedule for false fire alarms, as is in place in Miami-
Dade County and neighboring cities. The table below shows the current fines in the
county for false fire alarms. The City of Miami Beach is one of two municipalities that do
not currently have a false fire alarm ordinance.
COMPARISON TO OTHER MUNICIPALITIES IN THE COUNTY
Miami-Dade City of Hialeah City of Miami City of Coral
Gables
First two false alarms -First three false First two false fire First two false
no fine alarms -no fine alarms -no fine fire alarms -no
fine
3ra false alarm $500.00 4m false alarm in 3ra and 4m false fire 3ra false fire
one calendar year-alarms alarm in calendar
$50.00 $250.00 per year-$60.00
incident
4m and each additional 5m false alarm in 5m and any 4m false fire
false fire alarm in one one calendar year -subsequent false alarm in calendar
calendar yr. -$1,000.00 $100.00 fire alarm-year-$110.00
$500.00 per
incident
6m false alarm in 6m or subsequent False fire alarm
one calendar year-false fire alarm -after 41h incident
$200.00 cert. of occupancy in calendar year
could be revoked. -$210.00
$25.00 past due
fees after 41-60
days; $25.00
every 30 days.
ANALYSIS
The fire department has analyzed the fire response calls during the last fiscal year
(1 0/1/2011 to 9/30/2012) and identified eighty (80) buildings that reported 10 or more
false alarms. The statistics are shown in the first two columns of the table below. The
table also shows an estimate of the fines if the false alarm ordinance were in effect
during this time period. The intent of the ordinance is to obtain compliance before the
fines are issued to the violator. However, there will be some building owners that will not
follow through in repairing the problems with the fire alarm system. It is estimated that
some owners will obtain compliance by the 51h false alarm and other owners may reach
up to the 1 01h false alarm. It is estimated that the fines issued will be less and less from
year to year.
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32
FALSE FIRE ALARMS IN THE CITY OF MIAMI BEACH FROM 10/1/2011 TO 9/30/12
#of false
alarms in FY Potential fines for
11/12 {only 3rd false alarm
showing 10 or ($250 x #of
#of Bldgs more) Bldgs)
15 10 $3,750
6 11 $1,500
8 12 $2,000
6 13 $1,500
1 14 $250
7 15 $1,750
2 16 $500
6 17 $1,500
3 18 $750
5 20 $1,250
1 21 $250
3 23 $750
2 25 $500
1 28 $250
1 30 $250
1 31 $250
2 32 $500
1 33 $250
2 34 $500
1 38 $250
2 42 $500
1 44 $250
1 50 $250
1 54 $250
1 108 $250
Total= 80 Total= 739 Total = $20,000
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33
Assume
compliance on Assume compliance
5th false alarm on the 1Oth false
($750 x #of alarm ($2,500 x # of
Bldgs) Bldgs)
$4,500
$6,000
$750
$5,250
$1,500 $5,000
$4,500
$3,750
$750 $2,500
$1,500 $5,000
$750 $2,500
$1,500
$750
$750 $2,500
$1,500 $5,000
$750 $2,500
$750 $2,500
$750 $2,500
$750 $2,500
Total= $36,750 Total= $32,500
Total Estimate of
Fines First Year $89,250
PROPOSED NEW CITATIONS WITH FINES
The Fire Department would like to establish an enforcement process that includes a fine
ranging from ($250 to $1 ,000} in order to encourage the repeat offenders to achieve
compliance as at faster pace than current procedures. The fines will not start until the
third false alarm in a calendar year, which gives the building owner two opportunities to
correct any deficiencies in the system.
Frequency Current New Fine
Fine
1st False Alarm $0 $0
2nd False Alarm $0 $0
3rd False Alarm $0 $250.00
4th False Alarm $0 $250.00
5th False Alarm $0 $500.00
6th False Alarm $0 $500.00
?'h False Alarm $0 $500.00
8th False Alarm $0 $500.00
gth False Alarm $0 $500.00
1oth False Alarm $0 $500.00
11th False Alarm $0 $500.00
1 ih False Alarm $0 $500.00
13" False Alarm and $0 $1000.00 subsequent
FISCAL IMPACT
The purpose of the fines is to encourage compliance and revenue of these fines will be
expected to decrease from year to year. The cost associated with responding to a fire
alarm signal involves personnel and equipment responding to the call; however, this cost
is funded from the general fund as standard fire department function. The revenue
projected from these fines ranges from $20,000 to $90,000, but it is difficult to predict
without an established ordinance and track record.
FINANCE AND CITYWIDE PROJECTS COMMITIEE
This item was discussed in the Finance and Citywide Projects Committee on April 25,
2013. The Fire Chief presented the current situation and consequences of so many
false fire alarms in the City. The Committee members voted to move the
recommendation of the fire department with some minor changes in the fine schedule.
CONCLUSION
The new fines and enforcement process will help achieve compliance and promote safety
of the occupants. Ordinance amendment was approved on first reading on September
11, 2013. The Administration recommends approving the Ordinance amendment on
second reading setting fines for FY13/14.
JLM/JO/SFM
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34
ORDINANCE NO. ___ _
AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, AMENDING CHAPTER 50 OF THE CODE OF THE
CITY OF MIAMI BEACH, ENTITLED "FIRE PREVENTION AND
PROTECTION", BY CREATING SECTION 50-8 THEREOF, TO BE ENTITLED
"FIRE ALARMS, REGULATIONS, PENAL TIES, ENFORCEMENT" TO
ESTABLISH REQUIREMENTS AND FINES FOR FALSE FIRE ALARMS;
PROVIDING FOR REPEALER, SEVERABILITY, AND AN EFFECTIVE DATE.
WHEREAS, the City of Miami Beach Fire Department is responsible for
responding to all fire alarm signals generated from any building within City limits; and
WHEREAS, several buildings in the City have generated a total of 739 false
alarms in the last fiscal year (1 0/1/2011 -9/30/12}, which resulted in the unnecessary
use of fire department resources not available for true emergencies; and
WHEREAS, constant false fire alarms have created an environment of unsafe
practices from occupants who refuse to evacuate the building, which could lead to injury
or death in the event of a true emergency; and
WHEREAS, the City of Miami Beach Fire Department is only one of two fire
departments in Miami-Dade County that does not current have a false fire alarm
enforcement procedures and fines; and
WHEREAS, the City of Miami Beach Fire Department has determined that
establishing new enforcement procedures and fines will reduce the false alarms and
thereby increase the level of safety for residents and visitors.
NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY COMMISSION
OF THE CITY OF MIAMI BEACH, FLORIDA:
SECTION 1. That Chapter 50 of the Code of the City of Miami Beach, Florida,
entitled "Fire Prevention and Protection," is hereby amended as
follows:
Chapter 50
Fire Prevention and Protection
* * *
Sec. 50-8. -Fire Alarms, Regulations, Penalties, Enforcement.
@.) Purpose of regulation. The purpose of this section is to place responsibility on
the alarm user to prevent, by use of appropriate mechanical, electrical, or other
means. false fire alarms.
(!;U Scope of regulations. The provisions of this section shall apply throughout the
geographical area serviced the Miami Beach Fire Department.
35
[gJ Definitions.
ill Alarm user means the person or other entity that owns. possesses.
controls. occupies or manages any premises as defined below.
ill False fire alarm means a signal from a fire alarm system that elicits a
response by the Fire Department when no actual or threatened fire-related
emergency exists. This definition includes signals activated by negligence,
accident. mechanical failure and electrical failure signals activated
intentionally in non-emergency situations; and signals for which the actual
cause of activation is unknown. It is a rebuttable presumption that a fire
alarm is false if personnel responding from the Fire Department do not
discover any evidence of fire or other emergency after following normal Fire
Department operating procedures in investigating the incident. An alarm is
not false if the alarm user provides evidence that (1) an individual activated
the alarm based upon a reasonable belief that a fire-related emergency
existed; (2) the alarm system was activated by lightning or an electrical
surge that caused physical damage to the system. as evidenced by the
testimony of a licensed alarm system contractor who conducted an on-site
inspection and personally observed the damage to the system; or (3) the
alarm was activated by vandals .
.Q.1 Fire alarm system means any assembly of eauioment mechanical or
electrical. arranged to signal the occurrence of fire-related emergency
requiring urgent attention and to which Fire Department personnel may
reasonably be expected to respond. but does not include household fire
alarm systems installed in one-or-two family dwellings.
(.1} Household fire alarm system means a system of devices that is listed for
residential use and installed in a one-or-two family dwelling other than
facilities that are required to be licensed.
@2 Premises means the building or structure. or portion of a building or
structure. upon which a fire alarm system is installed or maintained.
!..§} Vandals means a person or persons who willfully cause damage to the fire
alarm system which results in the activation of a fire alarm.
@ Fire alarms: posting requirements. A fire alarm user shall conspicuously post at
the main entrance to the alarm user's premises a notice stating (1} the name of
an individual or alarm company able and authorized to enter the premises and
deactivate the alarm; (2) emergency telephone numbers by which those
individuals can be reached at all times; and (3) the name and address of the
alarm user. The information must be kept current and failure to update this
information within forty-eight { 48) hours of any change constitutes a violation of
this section.
fill False fire alarms prohibited. No fire alarm user shall cause. allow. oermit or
suffer the fire alarm system to emit three (3) or more false alarms in any calendar
year.
36
ill Inspection requirements/Post activation. After the second and each additional
false fire alarm in one (1) calendar year. the alarm user shall, within thirty (30)
days, after the second or subsequent fire alarm activation, file a written
inspection and test report with the Fire Department from a licensed fire alarm
contractor stating that the fire alarm system has been inspected and tested since
the last false fire alarm. The report shall set forth the probable cause of the
activation. description of any repairs. modifications made or actions taken to
prevent additional false alarm activations. The inspection and test report shall
also state that the system is currently fully functional without deficiencies.
(g} Penalties. A violator of this section shall receive a fine(s) as follows:
ill For the first false alarm within a calendar year. a notice of violation with
no fine.
ill For the second false alarm within a calendar year. a notice of violation
with no fine.
@ For the third and fourth false alarm within a calendar year, a citation with
a fine of $250.00.
ill For the fifth false alarm and subsequent false alarms including the twelfth
false alarm within a calendar year, a citation with a fine of $500.00.
@ For the thirteenth and subsequent false alarms within a calendar year, a
citation with a fine of $1 .000.00.
(h) Entwcement. The fire inspector shall issue a citation for each false alarm. A
violator who has been issued a citation under this section shall elect either to:
ill Pay the civil fine in the manner indicated on the citation; or
.(£) Request an administrative hearing before a special master to appeal the
decision of the fire inspector which resulted in the issuance of the citation.
ill Appeal of a citation. The violator may appeal the citation by requesting an
administrative hearing within 10 days from the date of issuance. The procedures
for appeal of the citation shall be as set forth in Chapter 30, as may be amended
from time to time.
ill Failure to appeal. Failure of the named violator to appeal the citation within the
prescribed time period shall constitute a waiver of the violator's right to an
administrative hearing before the special master. A waiver of the right to an
administrative hearing shall be treated as an admission of the citation. and fines
are owed to the City. Unpaid fines may result in the imposition of larger fines
and/or further enforcement as set forth in this Chapter .
.L!s} Appeal of special master's decision. Any party aggrieved by the decision of a
special master may appeal that decision as provided by applicable Florida
37
Statutes and Florida Rules of Appellate Procedure.
ill Imposition of civil fines. The City may institute proceedings in a court of
competent jurisdiction to compel payment of civil fines. A certified copy of an
order imposing a civil fine may be recorded in the public records and thereafter
shall constitute a lien upon any other real or personal property owned by the
violator, and it may be enforced in the same manner as a court judgment by the
sheriffs of this state, including levy against the personal property, but shall not be
deemed to be a court judgment except for enforcement purposes. After two
months from the filing of any such lien which remains unpaid, the City may
institute proceedings to foreclose or otherwise execute on the lien.
SECTION 4. REPEALER
All ordinances or parts of ordinances in conflict therewith be and the same are hereby
repealed.
SECTION 4. SEVERABILITY
If any section, subsection, sentence, clause, provision or phase of this ordinance is held
to be invalid or unconstitutional by any court of competent jurisdiction, then said holding
shall in no way affect the validity of the remaining portions of this ordinance.
SECTION 5. CODIFICATION
It is the intention of the Mayor and City Commission of the City of Miami Beach, and it is
hereby ordained that the provisions of this ordinance shall become and be made a part
of the Code of the City of Miami Beach, Florida. The sections of this ordinance may be
renumbered or re-lettered to accomplish such intention, and that the word "ordinance"
may be changed to "section", "article", or other appropriate word.
SECTION 6. EFFECTIVE DATE
This Ordinance shall take effect on the ____ day of _______ , 2013 which
is 1 0 days after adoption.
PASSED and ADOPTED this _____ day of-------· 2013.
ATTEST:
Rafael Granado
CITY CLERK
Underline denotes additions; Strikethrough denotes deletions
T:\AGENDA\2013\September 11 \Fire False Alanns ordinance.docx
38
Matti Herrera Bower
MAYOR
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
qk~J
w c,g '* MIAMI HERALD I MiamiHerald.com NE THURSDAY, SEPTEMBER 19, 2013 I 13NE MIAMI BEACH CITY OF MIAMI BEACH NOTICE OF A SPECIAL CITY COMMISSION MEETING AND PUBLIC HEARINGS NOTICE IS HEREBY given that a Special Commission Meeting regarding the Second Public Hearings to consider the adoption of the Millage Rate and Budget lor FY 2013(2014 will be held by the City Commission ofthe City of Miami Beach, Florida, on Monday, September 30, 2013, commencing at 5:00 p:m., in the Commission Chambers, 3rd Floor, City Hall, 1700 Convention Center Drive, Miami Beach, Florida to consider the following: 5:01p.m. A Resolution Adopting: 1) The Final Ad Valorem Millage Of 5.8909 Mills For General Operating Purposes, Which Is Six And Eight-Tenth Percent (6.8%) More Than The "Rolled-Back" Rate 01"5.5158 Mills: And 2) The Debt Service Millage Rate Of 0.2529 Mills for Fiscal Year (FY) 2013/14. 5:01p.m. A Resolution Adopting Final Budgets For The General, G.O. Debt Service, RDAAd Valorem Taxes, Enterprise, And Internal Service Funds For Fiscal Year (FY) 2013/14. 5:02p.m. A Resolution Of The Board Of Directors Of The Normandy Shores Local Government Neighborhood Improvement District Adopting The Final Ad Valorem Millage Of 1.2697 Mills For Fiscal Year (FY) 2013/14 For The Normandy Shores Local Government District, Which Is Nineteen Percent (19.0%) Mora Than The ''ROlled-Back" Rate Of 1.0664 Millo;. 5:02p.m. A Resolution Of The Board Of Directors Of The Normandy Shores Local Government Neighborhood Improvement District Adopting The Final Operating Budget For Fiscal Year (FY) 2013/14. 5:03p.m. A Resolution Adopting The Final Capital Improvement Plan For Fiscal Years (FY) 2013/14-2017/18 And Adopting The Final Capital Budget For FY 2013/14. 5:03p.m. . A Resolution Adopting Fiscal Year (FY) 2013/14 Finat"Budgats For Special Revenue Funds For Resort Tax; The 7th Street Parking Garage Operations;.The 5th And Alton Parking Garage Operations; Art In Public Places (AiPP), Tourism And Hospitality Scholarship Program, Green! Sustilinabllity Funds, Wasta Hauler Additional Services And Public Benefit Contribution Funds, Education Compact Funds, Red Light Camera Funds, And Emergency 911 Funds. 5:03p.m. A Resolution Adopting The Final BudgetOI $1,200,000 From Fiscal Year (FY} 2013/14 People's Transportation Plan (PTP) Funds And $87,000 From (FY) 2013/14 South Beach Concurrency Mitigation Funds, To Fund The Rna! Operating Budget For The South Beach Local In Miami Beach: And Further Adopting The Final Budget Of $301 ,000 From FY 2013114 People's Transportation Plan Funds For Administrative And Technical Operating Expenditures, As Part Of The Five Percent (5%) Allowable For Administrative Assistance And Technical Assistance. · 5:03p.m. A Resolution Authorizing The Adoption Of The Mii!ITii Beach Cultural Arts Council's Fiscal Year (FY) 2013/14 Final Budget In The Amount Of $1,470,000. 5:03p.m. A Resolution Adopting The Fiscal Year (FY) 2013/14 Police Special Revenue Account Final Budget In The Amount Of $75,000 Far The Purchase Of Those Items Set Forth In Exhibit "A," And Such Account Funded By Unclaimed Evidence Currently Held In The Pollee Special Revenue Account · .5:03p.m. , A Resolution Ado.pting The Police Confiscation Trust Fund Final Budget For Fiscal Year (FY) 2013/14 In The Amount Of $724,000, To Be Funded From State Confiscated Funds In The Amount 01 $235,000 And Federal Justice Confiscated Funds In The Amount Of $489,000, For The Appropriation And Expenditure Of Those Items Set Forth In Exhibit "A," Which Shall Be Funded Through The Police Confiscation Trust. 5:03p.m. A Resolution Adopting The Fiscal Year (FY) 2013/2014 Police Training & School Resources Fund Final Budget In The Amount Of $3!\,000. 5:03p.m. Resolution Adopting The Second Amendment To The General Funcl, Enterprise, Internal Service Fund, And Special Revenue Fund Budgets For Fiscal Year (FY) 2012113. 5:03p.m. A Resolution Adopting And Appropriating The Fourth Amendment To The Police Confiscation Trust Budget For Fiscal Year 201212013 In The Amount Of $10,000, To Be Funded From The Proceeds Of State Confiscated Funds, For The Appropriation And Expenditure Of Those Items Set Forth In Exhibit "A," Which Shall Be Funded Through The Police Confiscation Trust Fund. · 5:04p.m. 1. Ordinance Amending Chapter 50 Of The City Of Miami Beach Code, Entitled "Fire Prevention And Protection," By Amending Section 50-4 Thereof, Entitled "Enforcement By Fire Inspectors; Notice Of Violation," To Add Citations And lrnplement New Fine Schedule Related To Fire Code Violations: By Amending Section 50-5 Thereof, Entitled "Annual Fire Prevention And Fire Safety Inspection Permit" To Include The Night Inspection Fee Previously Adopted Under Section 102.379 Of The City Code. · 2. Ordinance Amending Chapter 102 Of The Coda Of The City Of Miami Beach, Entitled "Taxation," By Deleting The Nightclub Fee Set Forth In Section 102.379, Entitled "Schedule 01 Taxes, Effective October 1, 2D09". 5:04p.m. Ordinance Amending Chapter 50 Of The Coda Of The City Of Miami Beaqh. Entitled "Fire Prevention And Protection," By Creating Section 50-6 Thereof, To Be Entitled "Fire Alarms. Regulations. Penalties, Enforcement" To Establi31:l •· Requirements And Fines For False Fire Alarms. 5:04p.m. An Ordinance Amending Appendix A, Entitled "Fee Schedule" For Subsection (A) Of Section 110-166. Entitled "Sanitary Sewer Service Charge," Of Chapter 110 Of The Miami Beach City Code, Entitled "Utilities," Article IV. Entitled "Fees. Charges, Rates And Billing Procedure"; Division 2 Thereof, Entitled "Rates, Fees And Charges," To Increase The Sanitary Sewer Service Charge Imposed By Thl'! City. 5:04p.m. -Ordinance Amending P.art I, Subpart B, Arllcle IX. Related Special Acts, Of The Miami Beach City Code Entitled "Pension System For Disability And Retirement Of Members 01 Police And Fire Departments"; Implementing Provisions Of The 2012-2015 Collective [)argaining Agreements Between The City And Fire Fighters Of Miami Beach, IAFF Local1510, And Miami Beach Fraternal Order Of Police, William Nichols Lodge No.8; Amending Section 62 Entitled "Definitions"; Amending Section 63 Entitled "Source Of Monies For Fund; Computation Of Liability; Usa And Investment Of Fund"; Amending Section 65 Entitled "Computation Of Creditable Service; Service Record"; Amending .Section 66 l:ntitled "Service And Disability Benefits Generally"; Amending Section 67 Entitled "Cost Of Living Adjustment"; Amending Section 79 Entitled "Deferred Retirement Option Plan"; Amending Section B2 Entitled "Military Service"; Creiltlng A New Section 88 -Entitled "Benefits For Members Hired On Or After September 30, 2.013.
COMMISSION ITEM SUMMARY
Condensed Title:
An Ordinance Of The Mayor And City Commission Of The City Of Miami Beach, Florida, Amending Chapter 110
Of The Miami Beach City Code Entitled "Utilities," Amending Article IV, Entitled "Fees, Charges, Rates And Billing
Procedure Thereof;" Amending Division 2 Thereof, Entitled "Rates, Fees And Charges," Amending Appendix A
Entitled "Fee Schedule" To Increase The Sanitary Sewer Service Charge Imposed By The City As Pass Through
Of The Miami-Dade County Rate Increase Pursuant To Section 110-168 (A); Providing For Codification,
Repealer, Severability, And An Effective Date.
Key Intended Outcome Supported:
Maintain the City's infrastructure.
Supporting Data (Surveys, Environmental Scan, etc.): A recent Community Satisfaction Survey indicated that
79% of businesses rated recently completed capital projects as excellent or good.
Item Summary/Recommendation:
The City's utility rates are structured to collect the necessary revenues to meet operating and maintenance costs of the
water and sewer infrastructure, to cover debt service for water and sewer bonds, to maintain adequate operating fund
reserves, and, to pay Miami-Dade County for wholesale water purchased, the treatment of the City's sewage and other
fees.
Miami-Dade County Water and Sewer Department (WASD) has informed all wholesale customers that the proposed
water rate for FY2013/14 would remain the same as the current rate, $1.7142 per thousand gallons. Further, WASD has
also informed all wholesale customers that they have proposed a sewer rate of $2.4523 for FY2013/14, an increase of
$0.2995 above the current rate of $2.1528. The cost of the proposed FY2013/14 sewer rate increase to Miami Beach is
approximately $2,425,000. The sole purpose of the ordinance amendment is to pass through the WASP rate increase.
The sewer rate increase for FY2013/14 is $0.30 per 1,000 gallons. There is no increase in the water rate. For the
average 11,000 gallons per month customer, the combined water and sewer rates result in a monthly increase of $3.29
in FY2013/14. For the minimum usage customer (5,000 gallons or less per month), the monthly impact would be a total
of $1.50. At the September 11, 2013 Budget Hearing, the City Commission approved the sewer rate of $6.34 per 1 ,000
gallons for FY 2013/14 on first reading.
THE ADMINISTRATION RECOMMENDS APPROVING THE AMENDMENT TO THE ORDINANCE ON SECOND
READING PUBLIC HEARING.
Advisory Board Recommendation:
IN/A
Financial Information:
Source of Amount
Funds: 1 $2,008,000
I fo·~l 2
OBPI Total $2,008,000
Clerk's Office Le islative Trackin
MIAMI BEACH
Account
425-8000-343510 Sewer
40
Approved
er
AGENDA IT EM --'-:R;'-..:;;s-,C=---::::-
DATE 'f-30-13
MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beoch, Florida 33139, www.miomibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and M
SECOND READING
DATE: September 30, 2013
SUBJECT: AN ORDINANCE OF THE MAYOR ND CITY COMMISSION OF THE CITY OF MIAMI BEACH,
FLORIDA, AMENDING CHAPTER 110 OF THE MIAMI BEACH CITY CODE ENTITLED
"UTILITIES," AMENDING ARTICLE IV, ENTITLED "FEES, CHARGES, RATES AND BILLING
PROCEDURE THEREOF;" AMENDING DIVISION 2 THEREOF, ENTITLED "RATES, FEES AND
CHARGES," AMENDING APPENDIX A ENTITLED "FEE SCHEDULE" TO INCREASE THE
SANITARY SEWER SERVICE CHARGE IMPOSED BY THE CITY AS PASS THROUGH OF THE
MIAMI-DADE COUNTY RATE INCREASE PURSUANT TO SECTION 110-168 (A); PROVIDING
FOR CODIFICATION, REPEALER, SEVERABILITY, AND AN EFFECTIVE DATE.
ADMINISTRATION RECOMMENDATION
The Administration recommends approving the Ordinance amendment on Second Reading Public
Hearing, setting water and sewer rates for FY 2013/14.
ANALYSIS
The City's utility rates for water and sanitary sewer services are structured to collect the necessary
revenues to meet annual operating and maintenance costs of the water and sanitary sewer
infrastructure, to cover debt service for water and sewer bonds to maintain adequate operating fund
reserves, and, to pay Miami-Dade County for wholesale water purchased, the treatment of the City's
sewage and other fees. Increasing the sanitary sewer rate in the amount of the increase imposed
by the County, and maintaining the existing water rate to pay all other costs listed above will keep
the City water and sewer funds balanced.
In general, the rates for water supply and sanitary sewer services consist of:
• Pass-through of the wholesale rate the City pays to Miami-Dade County for
the purchase of potable water and treatment of sewage;
• Debt service for the Water and Sewer Revenue Bonds;
• Operating and maintenance costs for the water and sewer utility;
• 7.5% fee of previous year total revenue paid to the Miami-Dade County
Environmental Resource Management Department (DERM).
It is expected that the South Florida Water Management District (SFWMD) will continue the same
level of irrigation restrictions long-term. Therefore, we are using current fiscal year's water
consumption levels to forecast future fiscal year revenues, which reflect a slight increase in the
consumption of water from previous years.
41
Commission Memo
September 30, 2013
Water and Sewer Rate Ordinance Memo
Page 2 of2
FY2013/14 Miami Dade County Wholesale Water and Sewer Rates
The Miami-Dade Water and Sewer Department (WASD) has informed all wholesale customers that
the proposed water rate for FY2013/14 would remain the same as the current rate, $1.7142 per
thousand gallons. All operational expenditure increases related to merit (salary) costs, increased
costs of health insurance and pension, and increases in other operating costs have been absorbed
without fee increases.
WASD has also notified wholesale customers that their proposed sewer rate will be $2.4523, an
increase of $0.2995 above the current rate of $2.1528. The cost of the proposed FY2013/14 sewer
rate increase to Miami Beach is approximately $2,425,000. The sole purpose of the ordinance
amendment is to pass through the WASD rate increase. The proposed wholesale water and sewer
rates are subject to approval by the Board of County Commissioners at their Public Budget
Hearings, scheduled for September 10 and September 19, 2013.
The sewer rate increase for FY2013/14 is $0.2995 per 1,000 gallons. There is no increase in the
water rate. For the average 11,000 gallons per month customer, the combined water and sewer
rates result in a monthly increase of $3.29 in FY2013/14. For the minimum usage customer (5,000
gallons or less per month), the combined monthly impact would be a total of $1.50.
Proposed
Fee (per FY FY14 M-D Prop. FY Difference
thousand 2012/13 County 2013/14 From FY
[gallons) Fee I ncr. Fee 2012/13
Water $4_36 $Q_OQ $4_36 $0.00
Sewer $6.04 $0.30 $6.34 $0.30
Total Increase $0_30 $0.30
Combined Fee $1 0_40 $10.70 $0_30
Monthly Cost to
11.000 gallon
Customer $114_40 $3.29 $117_69 $3.29
Monthly cost to
5, 000 gallon
Customer $52.00 $1.50 $53_50 $1.50
CONCLUSION:
The Administration recommends approving the Ordinance amendment on Second Reading Public
Hearing, setting water and sewer rates for FY 2013/14.
JLM/MT/~
T:IAGENDA\2013\SEPTEMBER 30\FY14 WATER AND SEWER RATE ORDINANCE MEMO .DOC
42
SECOND READING
ORDINANCE NO. ____ _
AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, AMENDING APPENDIX A, ENTITLED "FEE
SCHEDULE" FOR SUBSECTION {A) OF SECTION 110-168, ENTITLED
"SANITARY SEWER SERVICE CHARGE," OF CHAPTER 110 OF THE
MIAMI BEACH CITY CODE, ENTITLED "UTILITIES," ARTICLE IV,
ENTITLED "FEES, CHARGES, RATES AND BILLING PROCEDURE";
DIVISION 2 THEREOF, ENTITLED "RATES, FEES AND CHARGES," TO
INCREASE THE SANITARY SEWER SERVICE CHARGE IMPOSED BY THE
CITY; PROVIDING FOR CODIFICATION, REPEALER, SEVERABILITY, AND
AN EFFECTIVE DATE.
WHEREAS, the City implemented a Water and Sewer System Improvement Program
{"Program") which is funded by Water and Sewer Revenue Bonds; and
WHEREAS, the rate increase proposed herein is for the payment of the phased in
debt instruments to continue improvements to the water and sewer infrastructure and to
maintain adequate operating fund reserves and was recommended by the Finance and Citywide
Projects Committee at its August 22, 2013 meeting; and
WHEREAS, the rate increase also provides for the operating and maintenance costs
for the water and sewer utility; and
WHEREAS, the rate increase also provides for the 7.5% fee paid to the Miami-Dade
County Environmental Resource Management Department (DERM); and
WHEREAS, the City Commission approved the Ordinance on first reading at its
meeting on September 11, 2013; and
WHEREAS, the rate increase proposed is a result of the pass-through of the
wholesale rate the City pays to Miami-Dade County for the purchase of treatment of sewage.
NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY COMMISSION
OF THE CITY OF MIAMI BEACH, FLORIDA, as follows:
SECTION 1.
That Appendix A to Section 11 0-168(a) of Chapter 110, entitled "Utilities," of the Miami
Beach City Code is hereby amended as follows:
APPENDIX A
FEE SCHEDULE
* * *
43
Section
this Code
110-168(a)
Chapter 110. Utilities
Article IV. Fees, Charges, Rates and Billing Procedure
Division 2. Rates, Fees and Charges
Description
* * *
Sanitary sewer service charge, shall be as follows: $3.73 per 1,000
gallons, effective with billings on or after October 1, 2000; $3.81 per
1,000 gallons, effective with billings on or after October 1, 2001;
$3.90 per 1,000 gallons, effective with billings on or after October 1,
2002; $4.03 per 1,000 gallons, effective with billings on or after
October 1, 2003; $4.12 per 1,000 gallons, effective with billings on or
after October 1, 2004; and $4.21 per 1,000 gallons, effective with
billings on or after October 1, 2005; and $4.25 per 1,000 gallons,
effective with billings on or after October 1, 2006; and $4.93 per
1, 000 gallons, effective with billings on or after October 1, 2007; and
$5.62 per 1,000 gallons, effective with billings on or after October 1,
2008; and $6.04 per 1,000 gallons, effective with billings on or after
October 1, 2009; and $6.34 per 1.000 gallons. effective with billings
on or after October 1. 2013.
SECTION 3. CODIFICATION
Amount
It is the intention of the Mayor and City Commission of the City of Miami Beach, and it
is hereby ordained that the provisions of this ordinance shall become and be made part of the
Code of the City of Miami Beach, Florida. The sections of this ordinance may be renumbered or
re-lettered to accomplish such intention, and the word "ordinance" may be changed to "section",
"article" or other appropriate word.
SECTION 4. REPEALER
All ordinances or parts of ordinances in conflict herewith are and the same are hereby
repealed.
SECTION 5. SEVERABILITY
If any section, subsection, sentence, clause, phrase or portion of this Ordinance is, for
any reason, held invalid or unconstitutional, such portion shall be deemed a separate, distinct
and independent provision and such holding shall not affect the validity or constitutional, such
portion shall be deemed a separate, distinct and independent provision and such holding shall
not affect the validity or constitutionality of the remaining portions of this Ordinance.
44
SECTION 6. EFFECTIVE DATE
This Ordinance shall take effect on the 1st day of October, 2013.
PASSED and ADOPTED this ___ day of ____ , 2013
ATTEST:
MAYOR
CITY CLERK
T:\AGENDA\2013\SEPTEMBER 30\FY14 WATER AND SEWER RATE ORDINANCE2NORDG.DOC
45
~ en 'MIAMI HERALD MiamiHerald.com NE THURSDAY, SEPTEMBER 19, 2013 I 13NE MIAMlBEACH CITY OF MIAMI BEACH NOTICE OF A SPECIAL CITY COMMISSION MEETING AND PUBLIC HEARINGS NOTICE IS HEREBY given that a Special Commission Meeting regarding the Second Public Hearings to consider the adoption of the Millage Rate and Budget tor FY 2013/2014 will be held by the City Commission of the Clly of Miami Beach, Florida, on Monday, September 30, 2013, commencing at 5:00 p:m., in the Commission Chambers, 3rd Floor, City Hall, i 700 Convention Center Drive, Miami Beach, Florida to consider the following: 5:01p.m. A Resolution Adopting: 1) The Final Ad Valorem Millage Of 5.6909 Mills For General Operating Purposes, Which Is Six And Eight-Tenth Percent (6.8%) More Than The "Rolled-Back" Rate Of5.5158 Mills; And 2) The Debt Service Millage Rate Of 0.2529 Mills for Fiscal Year (FY) 2013/14. 5:01p.m. A Resolution Adopting Final Budgets For The General, G.O. Debt Service, RDA Ad Valorem Taxes, Enterprise, And Internal Service Funds For Fiscal Year (FY) 2013/14. 5:02p.m. A Resolution Of The Board Of Directors Of The Normandy Shores Local Government Neighborhood Improvement District Adopting The Final Ad Valorem Millage Of 1.2687 Mills For Fiscal Year (FY) 2013/14 For The Normandy Shores Local Government District, Which Is Nineteen Percent (19.0%) More Than The "Rolled-Back" Rate Of 1.0664 MillS. 5:02p.m. A Resolution OfThe Board Of Directors OfThe Normandy Shores Local Government Neighborhood Improvement District Adopting The Final Operating Budget For Fiscal Year (FY) 2013/14. 5:03p.m. A Resolution Adopting The Final Capital Improvement Plan For Fiscal Years (FY) 2013/14-2017/16 And Adopting The Final Capital Budget For FY 2013/14. 5:03p.m. • A Resolution Adopting Fiscal Year (FY) 2013/14 Fin(li Budgets For Special Revenue Funds For Resort Tax; The 7th Street Parking Garage Operations; The 5th And Alton Parking Garage Operations; Art In Public Places (AIPP), Tourism And Hospitality Scholarship Program, Green/ Sustainabillty Funds, Waste Hauler Additional Services And Public· Benefit Contribution Funds; Education Compact Funds, Red Ught Camera Funds, And Emergency 911 Funds. 5:03p.m. A Resolution Adopting The Final Budget Of $1,200,000 From Fiscal Year (FY) 2013/14 People's Transportation Plan (PTP) Funds And $87,000 From (FY) 2013/14 South Beach Concurrency Mitigation Funds, To Fund The Final Operating Budget For The South Beach local in Miami Beach: And Further Adopting The Final Budget Of $301,000 From FY 2013/14 People's Transportation Plan Funds For Administrative And Technical Operating Expenditures, As Part Of The Five Percent (5%) Allowable For Administrative Assistance And Technical Assistance. · &03~~ . A Resolution Authorizing The Adoption Of The Miami Beach Cultural Arts Council's Fiscal Year (FY) 2013114 Final Budget in The Amount Of $1,470,000. 5:03p.m. A Resolution Adopting The Fiscal Year (FY) 2013/14 Police Special Revenue Account Final Budget in The Amount Of $75,000 For The Purchase Of Those Items Set Forth In E~hlblt "A," And Su~h Account Funded By Unclaimed Evidence Currontly Held In The Poiice Special Revenue Account. · · .5:03p.m. . A Resolution Adopting The Police Confiscation Trust Fund Final Budget For Fiscal Year (FY) 2013/14 In The Amount Of $724,000, To Be Funded From State Confiscated Funds In The Amount Of $235,000 And Federal Justice Confiscated Funds In The Amount Of $489,000, For The Appropriation And Expenditure Of Those Items Set Forth In Exhibit "A," Which Shall Be Funded Through The Police Confiscation Trust 5:03p.m. A Resolution Adopting The Fiscal Year (FY) 2013/2014 Police Training & School Resources Fund Final Budget In The Amount Of $3!i,OOO. 5:03p.m. Resolution Adopting The Second Amendment To ll1e General Fund, Enterprise, Internal Service Fund, And SpACial Revenue Fund Budgets For Fiscal Year (FY) 2012113. 5:03p.m. A Resolution Adopting And Appropriating The Fourth Amendment To The Police Confiscation Trust Budget For Fiscal Year 2012/2013 In The Amount Of $10,000, To Be Funded From The Proceeds Of State Confiscated Funds, For The Appropriation And Expenditure Of Those Items Set Forth In Exhibit "A," Wl1ich Shall Be Funded Through The Police Confiscation Trust Fund. · 5:04p.m. i. Ordinance Amending Chapter 50 Of The City Of Miami Beach Code, Entitled "Fire Prevention And Protection," By Amending Section 50-4 Thereof, Entitled "Enforcement By Fire Inspectors; Notice Of Violation." To Add Citations And i)llplement New Fine Schedule Related To Fire Code Violations; By Amending Section 50-5 Thereof, Entitled "Annual Fire Prevention And Fire Safety Inspection Permit" To Include The Night Inspection Fee Previously Adopted Under Section 102.379 Of The City Code. · 2. Ordinance Amending Chapter 102 Of The Code Of The City Of Miami Beach. Entitled "Taxation," By Deleting The Nightclub Fee S!lt Forth In Section 102.379, Entitled "Schedule Of Taxes, Effective October 1, 2009". 5:04p.m. Ordinance Amending Chapter 50 Of The Code Of The City Of Miami Beach, Entitled "Fire Prevention And Protection," By Creating Section 50-B Thereof, To Be Entitled "Fire Alarms, Regulations, Penalties, Enforcement" To Estab:i~ ,. Requirements And Fines For False Fire Alarms. 5:04p.m. An Ordinance Amending Appendix A, Entitled "Fee Schedule" For Subsection {A) Of Section 110-168, Entitled "Sanitary Sewer Service Charge," Of Chapter 110 Of The Miami Beach City Code, Entitled "Utilities," Article IV, Entitled "Fees, Charges, Rates And Billing Procedure"; Division 2 Thereof, Entitled "Rates, Fees And Charges," To Increase The Sanitary Sewer Service Charge Imposed By The City. 5:04p.m. -Ordinance Amending J2'art I, Subpart A, Article IX, Related Special Acts, Of The Miami Beach City Coqe Entitled "Pension System For Disability And Retirement Of Members Of Police And Fire Departments": Implementing Provisions Of The 2012-2015 Collective Bargaining Agreements Between The City Ar~d Fire Fighters Of Miami Beach, IAFF Local1510, And Miami Beach Fraternal Order Of Police, William Nichols Lodge No. B; Amending Section 62 Entitred "Definitions"; Amending Section 63 Entitled "Source Of Monies For Fund; Computation Of Uabll1ty; Use And Investment Of Fund"; Amending Section 65 Entitled "Computation Of Creditable Service: Service Record"; Amending Section 66 Entitled "Service And Disability Benefits Generally"; Amending Section 67 Entitled "Cost Of Living Adjustment": Amending Section 79 Entitled "Deferred Retirement Option Plan"; Amending Section 82 Entitled "Military Service"; Creating A New Section BB Entitled "Benefits For Members Hired-On Or Alter September 30, 2013.
THIS PAGE INTENTIONALLY LEFT BLANK
47
R5 ~ Ordinances
R50 An Ordinance Amending Part I, Subpart B, Article IX, Related Special Acts, Of
The Miami Beach City Code Entitled "Pension System For Disability And
Retirement Of Members Of Police And Fire Departments"; Implementing
Provisions Of The 2012-2015 Collective Bargaining Agreements Between The
City And Fire Fighters Of Miami Beach, IAFF Local 1510, And Miami Beach
Fraternal Order Of Police, William Nichols Lodge No. 8; Amending Section 62
Entitled "Definitions"; Amending Section 63 Entitled "Source Of Monies For Fund;
Computation Of Liability; Use And Investment Of Fund"; Amending Section 65
Entitled "Computation Of Creditable Service; Service Record"; Amending Section
66 Entitled "Service And Disability Benefits Generally"; Amending Section 67
Entitled "Cost Of Living Adjustment"; Amending Section 79 Entitled "Deferred
Retirement Option Plan"; Amending Section 82 Entitled "Military Service";
Creating A New Section 88 Entitled "Benefits For Members Hired On Or After
September 30, 2013, Providing For Severability; Repealing All Ordinances In
Conflict Therewith; And Providing For An Effective Date. 5:04 p.m. Second
Reading Public Hearing
(Sponsored by Commissioner Deede Weithorn)
(Legislative Tracking: Human Resources)
(First Reading on September 11, 2013)
(Memorandum to be Submitted in Supplemental)
48
Agenda Item RS D
Date '1-30-13
THIS PAGE INTENTIONALLY LEFT BLANK
49
COMMISSION ITEM SUMMARY
Condensed Title:
An ordinance of the Mayor and City Commission of the City of Miami Beach, Florida, amending Ordinance No. 1605, The
Unclassified Employees Salary Ordinance; abolishing pay grade 1 and pay grade 2; abolishing the classifications of: General
Services Director, Transportation and Concurrency Manager, Neighborhood Services Director, Community/Economic
Development Director, Cultural Affairs & Tourism Development Director, Procurement Division Director, Information
Technology Division Director, Code Compliance Division Director, Assistant Director Procurement Division, Service Delivery
Manager, Office Associate I and Public Information Officer; establishing the classifications of Tourism, Cultural Affairs and
Economic Development Director, Deputy Building Director, Procurement Director, Information Technology Director, Assistant
Director Human Resources, Housing And Community Development Director, Infrastructure Division Director, Assistant City
Engineer, Assistant Director Procurement, Building Operations Manager, Investigator Supervisor, Community Services
Division Director, Administrative Services Manager, Public Safety Special Projects Coordinator, Property
Maintenance/Operations Superintendent, Director of the Office of Communications, Leasing Speclalist, Public Safety
Management/Budget Analyst, Performance And Scheduling Analyst, Office Manager (City Attorney), Visual Communications
Specialist, Constituent /Commission Aide, Financial Analyst, Public Safety Payroll Administrator, Senior GIS Analyst, and
Records Supervisor; Ratifying the pay grade change for the Assistant Director Parking, Assistant Director Parks and Assistant
Director Recreation classifications; and effective the first full pay period ending in October 2014, increasing the minimum and
the maximum of each pay grade by three percent (3%); and granting an across the board cost of living adjustment of up to
three percent (3%) for any unclassified employee whose base salary does not exceed the maximum of the pay range for the
comparable job title as recommended by the 2009 Condrey Classification And Compensation Study "Pay Scale B",
subsequently amended by seven percent (7%) in August 2013, by the consultant; Repealing all ordinances in conflict;
providing for severability, an effective date and codification.
Ke Intended Outcome Supported:
Item Summary/Recommendation:
First Reading
The City reached individual three year labor agreements covering the time period of October 1, 2012, through September 30,
2015 with each, the CWA, GSAF, FOP and IAFF. Included in the individual contracts, the City agreed to provide a three
percent COLA to all bargaining unit employees effective the first pay period ending in October 2014, adjusting the minimum
and maximum of each pay range accordingly. Keeping with the spirit of treating all City of Miami Beach employees similarly,
the Administration is recommending, effective with the first full pay period in October 2014, increasing the minimum and
maximum of the salary ranges for all pay grades in the unclassified salary group and granting an across the board cost of
living adjustment of up to three percent for any employee in the unclassified salary group whose base salary does not exceed
the maximum of the pay range for the comparable job title as recommended in the 2009 Condrey Classification and
Compensation Study "Pay Scale B", amended by seven percent in August 2013, by the consultant. In addition, over the last
few years several reclassifications and organizational changes took place affecting a number of unclassified salary group
positions but not reflected in the Unclassified Salary Ordinance. The attached proposed ordinance will provide conformity for
any such actions.
Advisory Board Recommendation:
I N/A
Financial Information:
Source of Amount
Funds: 1 FY2012/2013
~BPI 2 FY2013/2014
3 FY2014/2015 Cost of three percent salary COLA for qualifying unclassified employees.
$800,000
Total $800,000
Financial Impact Summary: The three percent COLA provides a needed amendment to the salary ranges to provide for a
fair and internally and externally competitive compensation system. The estimated 5-year impact is approximately $4 million.
City Clerk's Office Legislative Tracking:
Sylvia Crespo-Tabak, Human Resources Director
Sign-Offs:
Department Director Assistant City Manager
(e MIAMIBEACH 50
City Manager
Jimmy L. Morales
Agenda Item R S"E
Date 9-3o-/~
I
'
!
MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www. miomibeochfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and M
FROM: City Manager Jimmy L. Morales
DATE: September 30, 2013
First Reading
SUBJECT AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, AMENDING ORDINANCE NO. 1605, THE
UNCLASSIFIED EMPLOYEES SALARY ORDINANCE; ABOLISHING PAY
GRADE 1 AND PAY GRADE 2; ABOLISHING THE CLASSIFICATIONS
OF: GENERAL SERVICES DIRECTOR, TRANSPORTATION AND
CONCURRENCY MANAGER, NEIGHBORHOOD SERVICES DIRECTOR,
COMMUNITY/ECONOMIC DEVELOPMENT DIRECTOR, CULTURAL
AFFAIRS & TOURISM DEVELOPMENT DIRECTOR, PROCUREMENT
DIVISION DIRECTOR, INFORMATION TECHNOLOGY DIVISION
DIRECTOR, CODE COMPLIANCE DIVISION DIRECTOR, ASSISTANT
DIRECTOR PROCUREMENT DIVISION, SERVICE DELIVERY MANAGER,
OFFICE ASSOCIATE I AND PUBLIC INFORMATION OFFICER;
ESTABLISHING THE CLASSIFICATIONS OF TOURISM, CULTURAL
AFFAIRS AND ECONOMIC DEVELOPMENT DIRECTOR, DEPUTY
BUILDING DIRECTOR, PROCUREMENT DIRECTOR, INFORMATION
TECHNOLOGY DIRECTOR, ASSISTANT DIRECTOR HUMAN
RESOURCES, HOUSING AND COMMUNITY DEVELOPMENT DIRECTOR,
INFRASTRUCTURE DIVISION DIRECTOR, ASSISTANT CITY ENGINEER,
ASSISTANT DIRECTOR PROCUREMENT, BUILDING OPERATIONS
MANAGER, INVESTIGATOR SUPERVISOR, COMMUNITY SERVICES
DIVISION DIRECTOR, ADMINISTRATIVE SERVICES MANAGER, PUBLIC
SAFETY SPECIAL PROJECTS COORDINATOR, PROPERTY
MAINTENANCE/OPERATIONS SUPERINTENDENT, DIRECTOR OF THE
OFFICE OF COMMUNICATIONS, LEASING SPECIALIST, PUBLIC
SAFETY MANAGEMENT/BUDGET ANALYST, PERFORMANCE AND
SCHEDULING ANALYST, OFFICE MANAGER (CITY ATTORNEY),
VISUAL COMMUNICATIONS SPECIALIST, CONSTITUENT /COMMISSION
AIDE, FINANCIAL ANALYST, PUBLIC SAFETY PAYROLL
ADMINISTRATOR, SENIOR GIS ANALYST, AND RECORDS
SUPERVISOR; RATIFYING THE PAY GRADE CHANGE FOR THE
ASSISTANT DIRECTOR PARKING, ASSISTANT DIRECTOR PARKS AND
ASSISTANT DIRECTOR RECREATION CLASSIFICATIONS; AND
EFFECTIVE THE FIRST FULL PAY PERIOD ENDING IN OCTOBER 2014,
INCREASING THE MINIMUM AND THE MAXIMUM OF EACH PAY GRADE
51
City Commission Memorandum
September 30, 2013
Unclassified Salary Ordinance 151 Reading
Page 2 of 4
BY THREE PERCENT (3%); AND GRANTING AN ACROSS THE BOARD
COST OF LIVING ADJUSTMENT OF UP TO THREE PERCENT (3%) FOR
ANY UNCLASSIFIED EMPLOYEE WHOSE BASE SALARY DOES NOT
EXCEED THE MAXIMUM OF THE PAY RANGE FOR THE COMPARABLE
JOB TITLE AS RECOMMENDED BY THE 2009 CONDREY
CLASSIFICATION AND COMPENSATION STUDY "PAY SCALE B",
SUBSEQUENTLY AMENDED BY SEVEN PERCENT (7%) IN AUGUST
2013, BY THE CONSULTANT; REPEALING ALL ORDINANCES IN
CONFLICT; PROVIDING FOR SEVERABILITY, AN EFFECTIVE DATE
AND CODIFICATION.
RECOMMENDATION
The Administration recommends the City Commission approve the ordinance and set a
public hearing for second reading October 16, 2013.
BACKGROUND
The City of Miami Beach has the following five (5) classified employee groups
represented by bargaining units:
• Group I -Represented by the American Federation of State, County and Municipal
Employees (AFSCME) Local 1554;
• Group II-Represented by the Fraternal Order of Police (FOP) William Nichols Lodge
No.8;
• Group Ill -Represented by the International Association of Firefighters (IAFF) Local
1510;
• Group IV -Represented by the Communications Workers of America (CWA) Local
3178; and
• Group V -Represented by the Government Supervisors Association of Florida
(GSAF), OPEIU, Local100.
The City also has one classified employee group, Group VI, comprising of classifications
in the classified service not covered by a bargaining unit. This group is commonly
referred to in the City of Miami Beach as "others".
There is a seventh salary group comprised of at-will employees commonly referred to as
unclassified employees.
ANALYSIS
The City of Miami Beach has 408 employees whose classifications are in the
unclassified salary group.
The City has ratified collective bargaining agreements with three of the five bargaining
units representing employees. They include CWA, IAFF, and the FOP. On September
18, 2013, the GSAF held a second ratification vote and the contract was approved by
the majority of the voting bargaining unit members. At the time of this writing, the City
and AFSCME continue to negotiate a successor agreement to the one that expired April
30, 2013.
52
City Commission Memorandum
September 30, 2013
Unclassified Salary Ordinance 1st Reading
Page 3 of4
An across the board cost of living adjustment (COLA) of three percent was negotiated
with CWA, GSAF, FOP and IAFF effective with the first full pay period ending in October
2014; and the minimum and maximum of the pay range for each classification will
increase accordingly.
Since October 2009, there have been no merit increases for any unclassified or "others"
employees. There was one three percent COLA in April 2012, for those unclassified
employees whose salaries were below the maximum of the pay range of their respective
classifications. Note, the minimum and maximum of the pay ranges were increased for
all salary groups except for the unclassified and "others" in April 2012.
Since FY2007/2008 the management team (senior level and executive employees) has
been eligible for one merit increase only. Effective January 18, 2010, employees in the
unclassified and "others" salary groups who are members of the Miami Beach
Employees' Retirement Plan (MBERP) also began contributing an additional two percent
of their pensionable salaries toward their pension, reducing the City's portion of the
annual required contribution.
In 2008, the Administration entered into a contract with Condrey & Associates to perform
a citywide study to ensure the City had a classification and compensation system that
was appropriate, competitive and fair.
Condrey & Associates, in conjunction with a professor/researcher from the University of
Miami, also conducted a best practices benefits survey to collect data on what other
jurisdictions were doing to control related costs. Condrey & Associates presented their
preliminary findings to the City Administration in early October 2008, just days after the
major economic downturn experienced by the stock market. Given the subsequent grim
economic news and forecasts, the employee layoffs from many local and national
organizations, and others freezing or reducing salaries and benefits, the Administration
asked Condrey & Associates to analyze its findings further to make a more accurate and
timely recommendation to the City, considering the evolving economic, financial and
labor factors.
In August 2009, the City received the final Condrey & Associates Classification and
Compensation Study for the City of Miami Beach. The report included an analysis of the
salary and benefits data, along with the jurisdictions that responded to the salary and
benefits surveys. In August 2013, the consultant provided the City with a letter
(Attachment 1) advising that the minimum and the maximum of the salary scales
recommended in the study should be adjusted by seven percent.
The City's past practice has been to provide COLAs to the "others" and unclassified
employees consistent with those negotiated and agreed to for employees covered by
collective bargaining agreements. Therefore, the Administration recommends that
effective with the first full pay period ending in October 2014, the minimum and
maximum of the pay grades in the unclassified salary group be increased by three
percent and that employees be eligible for up to a three percent COLA if their salaries do
not exceed the maximum of the pay range for the comparable job title in the Condrey
Study, subsequently adjusted by seven percent in August 2013. No employee in the
unclassified salary group, who separates from employment with the City prior to the
implementation date of the proposed COLA, will be eligible for this increase.
53
City Commission Memorandum
September 30, 2013
Unclassified Salary Ordinance 151 Reading
Page 4 of 4
The Human Resources Director will review and determine the appropriate range for
those classifications not analyzed by Condrey. Based on an appropriately determined
range, with the City Manager's concurrence, the eligibility of each incumbent in those
classifications for up to a three percent COLA will be determined.
The City estimates that nearly sixty employees in the unclassified salary group will not
be eligible for the proposed COLA. The estimated impact to the FY2014/2015 operating
budget attributable to the three percent COLA is approximately $800,000. This estimate
does not take into account turnover rates.
The impact from occupied positions affected by the Condrey recommendations, as
amended in August 2013, is provided in Attachment 2.
In addition over the last few years, several reclassifications and organizational changes
affecting a number of unclassified positions have taken place, but have not been
reflected in the Unclassified Salary Ordinance. The attached ordinance provides
conformity with such actions.
CONCLUSION
The Administration recommends approving the COLA of up to three percent, effective
the first full pay period ending October 2014, for all employees in the unclassified salary
group whose salaries do not exceed the maximum of the pay range as recommended in
the 2009 Condrey Study, as amended in August 2013. This adjustment will provide
additional incentives and competitiveness to attract and retain new and existing
employees.
The Administration further recommends ratification of the reclassification and
organizational changes reflected in the ordinance and that the City Commission approve
the ordinance on first reading and set the second reading public hearing for October 16,
2013.
T:\AGENDA\2013\September 30\Unclassified Salary Ordinance\Unclassified Employees Salary Ordinance Memo 1st Rdg
9-4-13 CMG.docx
54
ORDINANCE NO.-------
AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, AMENDING ORDINANCE NO.
1605, THE UNCLASSIFIED EMPLOYEES SALARY ORDINANCE;
ABOLISHING PAY GRADE 1 AND PAY GRADE 2; ABOLISHING THE
CLASSIFICATIONS OF: GENERAL SERVICES DIRECTOR,
TRANSPORTATION AND CONCURRENCY MANAGER,
NEIGHBORHOOD SERVICES DIRECTOR, COMMUNITY/ECONOMIC
DEVELOPMENT DIRECTOR, CULTURAL AFFAIRS & TOURISM
DEVELOPMENT DIRECTOR, PROCUREMENT DIVISION DIRECTOR,
INFORMATION TECHNOLOGY DIVISION DIRECTOR, CODE
COMPLIANCE DIVISION DIRECTOR, ASSISTANT DIRECTOR
PROCUREMENT DIVISION, SERVICE DELIVERY MANAGER, OFFICE
ASSOCIATE I AND PUBLIC INFORMATION OFFICER;
ESTABLISHING THE CLASSIFICATIONS OF TOURISM, CULTURAL
AFFAIRS AND ECONOMIC DEVELOPMENT DIRECTOR, DEPUTY
BUILDING DIRECTOR, PROCUREMENT DIRECTOR, INFORMATION
TECHNOLOGY DIRECTOR, ASSIST ANT DIRECTOR HUMAN
RESOURCES, HOUSING AND COMMUNITY DEVELOPMENT
DIRECTOR, INFRASTRUCTURE DIVISION DIRECTOR, ASSISTANT
CITY ENGINEER, ASSISTANT DIRECTOR PROCUREMENT,
BUILDING OPERATIONS MANAGER, INVESTIGATOR SUPERVISOR,
COMMUNITY SERVICES DIVISION DIRECTOR, ADMINISTRATIVE
SERVICES MANAGER, PUBLIC SAFETY SPECIAL PROJECTS
COORDINATOR, PROPERTY MAINTENANCE/OPERATIONS
SUPERINTENDENT, DIRECTOR OF THE OFFICE OF
COMMUNICATIONS, LEASING SPECIALIST, PUBLIC SAFETY
MANAGEMENT/BUDGET ANALYST, PERFORMANCE AND
SCHEDULING ANALYST, OFFICE MANAGER (CITY ATTORNEY),
VISUAL COMMUNICATIONS SPECIALIST, CONSTITUENT
/COMMISSION AIDE, FINANCIAL ANALYST, PUBLIC SAFETY
PAYROLL ADMINISTRATOR, SENIOR GIS ANALYST, AND
RECORDS SUPERVISOR; RATIFYING THE PAY GRADE CHANGE
FOR THE ASSISTANT DIRECTOR PARKING, ASSISTANT
DIRECTOR PARKS AND ASSISTANT DIRECTOR RECREATION
CLASSIFICATIONS; AND EFFECTIVE THE FIRST FULL PAY PERIOD
ENDING IN OCTOBER 2014, INCREASING THE MINIMUM AND THE
MAXIMUM OF EACH PAY GRADE BY THREE PERCENT {3%); AND
GRANTING AN ACROSS THE BOARD COST OF LIVING
ADJUSTMENT OF UP TO THREE PERCENT (3%) FOR ANY
UNCLASSIFIED EMPLOYEE WHOSE BASE SALARY DOES NOT
EXCEED THE MAXIMUM OF THE PAY RANGE FOR THE
COMPARABLE JOB TITLE AS RECOMMENDED BY THE 2009
CONDREY CLASSIFICATION AND COMPENSATION STUDY "PAY
SCALE B" SUBSEQUENTLY AMENDED BY SEVEN PERCENT (7%)
IN AUGUST 2013, BY THE CONSULTANT; REPEALING ALL
ORDINANCES IN CONFLICT; PROVIDING FOR SEVERABILITY, AN
EFFECTIVE DATE AND CODIFICATION.
1
55
WHEREAS, the City of Miami Beach has approximately 400 employees who are
unclassified employees; and
WHEREAS, the City has reached agreement with four of the five bargaining units to
amend the prior three-year collective bargaining agreements (CBAs) including the
Communication Workers of America (CWA) Local 3178; the Government Supervisors
Association of Florida (GSAF) Local 1 OO;the Fraternal Order of Police (FOP) William Nichols
Lodge No. 8; the International Association of Firefighters (IAFF) Local 151 0; and is still
negotiating with the American Federation of State, County and Municipal Employees
(AFSCME) Local 1554; and
WHEREAS, the four three-year CBAs were approved by the corresponding bargaining
unit members and three ratified by the City Commission; and
WHEREAS, the Administration will be presenting the contract with GSAF to the City
Commission at the October 16, 2013, meeting; and
WHEREAS, an across the board cost of living adjustment (COLA) of three percent
(3%) for represented classified employees was negotiated with the CWA, GSAF, FOP and
IAFF, with a corresponding increase to the minimum and maximum of each pay grade,
effective with the first full pay period ending in October 2014; and
WHEREAS, the COLAs listed herein are consistent with those negotiated for the
classified employees covered by the CWA, GSAF, FOP and the IAFF; and
WHEREAS, the City's past practice has been to provide COLAs to unclassified
employees and unrepresented classified service employees (OTHERS -Group VI),
consistent with the COLAs negotiated by the represented classified employees (Groups I
through V); and
WHEREAS, effective with the first full pay period ending in October 2014, the
minimum and the maximum of the unclassified pay grades, two through 26, shall each be
increased by three percent (3%); and
WHEREAS, effective with the first full pay period ending in October 2014, there shall
be an across the board COLA of up to three percent (3%) for any unclassified employee
whose base salary does not exceed the maximum of the pay range for the comparable job
title recommended by the 2009 Condrey Classification and Compensation Study "Pay Scale
B", subsequently amended by seven percent (7%) in August 2013, by the consultant
(attachment 1); and
WHEREAS, eligibility for up to a three percent (3%) COLA for any employee whose
classification was not analyzed by Condrey, will have said COLA eligibility determined by the
Human Resources Director, with the City Manager's concurrence, at the time of
2
56
implementation during the first full pay period ending in October 2014; and
WHEREAS, no unclassified employee who leaves the City prior to the date of
implementation of the COLA effective the first full pay period ending in October 2014, will be
eligible for this COLA; and
WHEREAS, the recommended pay grade for each classification that was included in
the 2009 Condrey Classification and Compensation Study and, subsequently amended by
seven percent (7%) by the consultant in August 2013, see attachment 2; and
WHEREAS, the estimated impact to the FY 2014/15 operating budget is
approximately $800,000 attributed to the three percent COLA for qualifying employees whose
classifications are in the unclassified salary group; and
WHEREAS, there is a need to amend the salary ranges for three classifications to
reflect action taken October 1, 2006; and ensure the City has an employee classification and
compensation system that is fair and internally and externally competitive.
[The remainder of this page intentionally left blank]
3
57
NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA:
SECTION 1: The following lines of Section 1 of the Unclassified Salary Ordinance No.
1605 shall be amended as follows:
CLASS AND PAY GRADES, SALARIES AND CLASSIFICATIONS
A. Salary Grades and Ranges
Grade, Classifications and Compensation for the City Manager and City Attorney
26
26
CITY MANAGER Base Salary:
Medical insurance
Dental insurance
Life insurance
457 deferred compensation
City vehicle and/or vehicle allowance
$162,916.00/yr to $263,126.00/yr
$167,803/yr to $271 ,020/yr
Annual vacation, sick leave, floating, and birthday holidays as provided in the
Unclassified Employees Leave Ordinance
Defined benefit retirement plan
CITY ATTORNEY Base Salary:
Medical insurance
Dental insurance
Life insurance
457 deferred compensation
$162,916.00/yr to $263,126.00/yr
$167 ,803/yr to $271 ,020/yr
City vehicle and/or vehicle allowance
Annual vacation, sick leave, floating, and birthday holidays as provided in the
Unclassified Employees Leave Ordinance
Defined benefit retirement plan
4
58
MINIMUM MAXIMUM
ANNUAL ANNUAL
GRADE SALARY SALARY
Annual salary based on 2080 hours per year
25 149,287 153,766 240,981 2483210
24 137,311 141,420 221,773 2281423
23 126,368 130,151 204,095 2101212
22 116,296 119,782 187,828 1931459
21 107,026 1101226 172,858 1781033
20 98,495 101,443 159,079 1631851
19 90,645 931666 146,397 150l82
18 83,419 851932 134,731 1381763
17 76,769 781433 123,991 1271708
16 70,359 72A77 114,108 1171532
15 65,015 661971 105,011 1081170
14 59,837 611637 96,641 991536
13 55,068 561731 88,940 911609
12 50,678 521189 81,848 841303
11 46,638 481033 75,325 771576
10 42,921 441219 69,320 711406
9 39,500 401684 63,797 651707
8 36,352 37,449 58,712 641080
7 33,453 34,450 54,031 551660
6 30,788 31.712 49,725 511217
5 28,334 29,179 45,760 471133
4 26,076 261858 42,114 431377
3 23,996 241723 38,757 391913
~ 22,084 35,668
-1-20,324 32,824
B. Grades and Classifications
GRADE CLASSIFICATION
26 City Attorney
26 City Manager
25 Deputy City Manager
5
59
24 Assistant City Manager
24 Chief Deputy City Attorney
24 Chief Financial Officer
23 Deputy City Attorney
23 Fire Chief
23 Police Chief
22 Executive Assistant to the City Manager
22 Public Works Director
21 Assistant Police Chief
21 Assistant Fire Chief
21 Building Director
21 Capital Improvement Projects Director
21 City Clerk
21 First Assistant City Attorney
21 General Services Director
21 Human Resources Director
21 Information Technology Director
21 Budget & Performance Improvement Director
~ Neighborhood Services Director
21 Parking Director
21 Planning Director
21 Parks & Recreation Director
21 Tourism, Cultural Affairs and Economic Development
Director
20 Assistant Director-Building
20 Assistant Director-Finance
2G Community I Economic Development Director
2Q. Cultural /\ffairs & Tourism Development Direetor
Deputy Building Director
20 Fire Division Chief
20 Procurement Director
20 Fire Marshall
2Q. Information Technology Di·iision Director
20 Police Division Major
19 Assistant Director-CIP
19 Assistant Director-Community I Economic Development
19 Assistant Director-Human Resources
19 Assistant Director -Parking
19 Assistant Director -Parks
19 Assistant Director -Public Works
6
60
--------------
19 Assistant Director -Recreation
19 Bass Museum Director
19 Ocean Rescue Division Chief
19 Budget Officer
19 Chief of Staff
19 City Engineer
19 Code Compliance Director
19 Executive Assistant to the Chief
19 Fleet Management Division Director
19 Housing and Community Development Director
19 Infrastructure Division Director
19 Internal Auditor
19 Labor Relations Director
19 Police Captain
19 Police Commander
4-9 Procurement Division Director
19 Property Management Division Director
19 Public Information Coordinator
19 Sanitation Director
19 Senior Assistant City Attorney
19 Special Assistant to the City Manager
4-9 Transportation and Concurrency Manager
18 Affirmative Action Officer
18 Application Systems Manager
18 Assistant City Engineer
18 Assistant Director-Neighborhood Services
4-8 Assistant Director Parking
4-8 Assistant Director Parks
18 Assistant Director-Planning
18 Assistant Director-Procurement
4-8 Assistant Director Recreation
18 Assistant Director-Tourism and Cultural Development
18 Building Operations Manager
18 Chief Accountant
18 Expenditure I Treasury Manager
18 Finance Manager
18 Human Resources Administrator II
18 Investigator Supervisor
18 Redevelopment Coordinator
18 Labor Relations Division Director
18 Revenue Manager
18 Senior Capital Projects Coordinator
18 Systems Support Manager
18 Technical Services Manager
7
61
18 Utilities Superintendent
17 Account Manager-Finance
17 Administrative Services Manager
17 Assets Manager
17 Assistant Director-Code Compliance
17 Assistant Division Director -Property Management
17 Assistant For Labor Relations
17 Assistant to the Neighborhood Services Director
17 Assistant Internal Auditor
17 Call Center I Customer Service Manager
17 Capital Improvement Administrator-Finance
17 Capital Projects Coordinator
17 Chief Accessibility Inspector
17 Chief Structural Plans Examiner
++ Code Gomplianoe Division Direotor
17 Community Development and Housing Division Director
17 Community Services Division Director
17 Construction Management Division Director
17 Cultural Affairs Program Manager
17 Economic Development Division Director
17 Emergency Management Coordinator
17 Employment Supervisor
17 Geographic Information System Manager
17 Grants Manager
17 Historic Preservation Coordinator
17 Housing Manager
17 Manager -Finance
17 Neighborhood Services Projects Administrator
17 Office of Community Services Division Director
17 Organizational Development & Training Coordinator
17 Planning & Zoning Manager
17 Preservation & Design Manager
17 Public Safety Special Projects Coordinator
17 Risk Manager
++ Servioe Delivery Manager
17 Special Projects Coordinator
17 Streets, Lighting & Stormwater Superintendent
17 Transportation Manager
4-G Assistant Director Procurement Division
16 Assistant Director-Sanitation
16 Assistant City Attorney II
16 Assistant City Clerk
16 Capital Improvement Administrator
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62
16 Capital Projects Administrator
16 Chief Building Code Compliance Officer
16 Chief Building Inspector
16 Chief Electrical Inspector
16 Chief Elevator Inspector
16 Chief Engineering Inspector
16 Chief Fire Protection Analyst
16 Chief Mechanical Inspector
16 Chief Plumbing Inspector
16 Civil Engineer Ill
16 Claims Coordinator
16 Community Development Coordinator
16 Community Information Coordinator
16 Community Resources Coordinator
16 Database Administrator
16 Employee Benefits Coordinator
16 EMS Coordinator
16 Environmental Resources Manager
16 Film & Event Production Manager
16 Financial Analyst Ill
16 Human Resources Administrator I
16 Implementation Services Manager
16 Landscape Projects Coordinator
16 Mayor I Commissioner Aide
16 Office of Child Development Director
16 Office Manager (City Attorney)
16 Organizational Development & Training Specialist
16 Park Facility Manager
16 Parks Superintendent
16 Police Plans & Policies Manager
16 Principal Planner
16 Project Planner/Designer
16 Property Maintenance/Operations Superintendent
16 PSCU Administrator
4e Public Information Offieer
16 Director of the Office of Communications
16 Radio Systems Administrator
16 Real Estate Economist
16 Senior Auditor
16 Senior Administrative Manager
16 Senior Management Analyst
16 Senior Management & Budget Analyst
16 Senior Management Consultant
16 Senior Network Administrator
16 Senior Systems Administrator
9
63
16 Storage Area Network Architect
16 Tourism & Convention Director
16 Traffic Engineer
16 Transportation Coordinator
16 Urban Forester
16 Utility Billing Supervisor
16 VOIP Network Administrator
15 Assistant Director -Bass Museum
15 Building Permitting Information Analyst II
15 CDBG Projects Coordinator
15 Central Services Coordinator
15 Code Compliance Manager
15 Code Compliance Supervisor
15 Contracts Compliance Specialist
15 Departmental ADA Coordinator
15 Development Coordinator
15 Development Review Services Coordinator
15 Film & Print Coordinator
15 Financial Analyst II
15 Fire Protection Analyst
15 Grants Writer I Researcher
15 Information Technology Specialist Ill
15 Inspection Services Coordinator
15 Leasing Specialist
15 Media Specialist
15 Network Administrator
15 Property I Evidence Supervisor
15 Public Safety Management/Budget Analyst
15 Quality Assurance Manager
15 Redevelopment Specialist
15 Right-of-Way Manager
15 Safety Officer
15 Senior Planner
15 Senior Plans Designer
15 Senior Capital Projects Planner
15 Senior GIS Analyst
15 Senior Systems Analyst
15 Senior Telecommunications Specialist
15 Special Events Coordinator
15 Structural Engineer
15 Systems Administrator
14 Administrative Manager
14 Assistant City Attorney I
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64
14 Building Records Manager
14 CDBG Program Analyst
14 Civil Engineer II
14 Communications Manager
14 Community Development Specialist
14 Construction Manager
14 Cultural Facilities Manager
14 Curator
14 Curator of Collections
14 Curator of Education
14 E-Government Administrator
14 Entertainment Industry Liaison
14 Environmental Specialist
14 Geographic Information System Analyst
14 Housing Specialist
14 Information Technology Specialist II
14 Legal Administrator
14 Management Consultant
14 Parking Administration Manager
14 Parking Operations Manager
14 Performance and Scheduling Analyst
14 Police Records Manager
14 Property Management Contracts Coordinator
14 Records Manager
14 Sanitation Superintendent
14 Senior Procurement Specialist
14 Systems Analyst
14 Telecommunications Specialist
14 Social Worker
14 Transportation Engineer
14 Victims Advocate
14 Visual Communications Specialist
13 Agenda Coordinator
13 Auditor
13 Executive Office Associate II
13 Financial Analyst I
13 Fleet Analyst
13 Grants Writer I Researcher
13 Labor Relations Specialist
13 Management & Budget Analyst
13 Office Manager
13 Human Resources Specialist
13 Planner
13 Procurement Coordinator
11
65
13 Public Art Coordinator
13 Public Information Specialist
13 Security Specialist
13 Special Events Liaison
12 Bicycle Program Coordinator
12 Building Permitting Information Analyst I
12 Building Records Supervisor
12 Civil Engineer I
12 Community Development Technician
12 Constituent/Commission Aide
12 Executive Office Associate I
12 Field Agent
12 Field Supervisor
12 Financial Analyst
12 Homeless Program Coordinator
12 Information Technology Specialist I
12 Labor Relations Technician
12 Legal Secretary
12 Police Financial Assistant
12 Police Public Information Officer
12 Police Records Supervisor
12 Public Safety Payroll Administrator
12 Registrar
12 Records Supervisor
11 Case Worker
11 Customer Service Liaison
11 Elder Affairs Coordinator
11 Grants & Operations Administrator
11 Ice Rink Manager
11 Media Assistant
11 Office Associate V
11 Parks and Recreation Analyst
11 Sanitation Coordinator
11 Truancy Prevention Program Coordinator
10 Assistant Ice Rink Manager
1 0 Code Violations Clerk
1 0 Customer Service Liaison
10 Management Intern
10 Paralegal
9 Case Worker II
9 Office Associate IV
12
66
9 Field Monitor
8 Graffiti Removal Coordinator
7 Office Associate Ill
7 Receptionist
6 There is currently no classification in this grade.
5 Office Associate II
4 There is currently no classification in this grade.
~ Office Associate I; There is no incumbent in this classification.
3 Social Worker Intern
2 There is no classification in this grade .
.:+ There is no classification in this grade.
SECTION 2: COST OF LIVING ADJUSTMENT
An across the board COLA of up to three percent (3%) shall be provided to all employees in
the unclassified salary group whose base salary does not exceed the maximum of the pay
range for the comparable job title as recommended by the 2009 Condrey Classification and
Compensation Study "Pay Scale B" (provided as Attachment 1 ), subsequently amended by
seven percent (7%) in August 2013, by the consultant (provided as Attachment 2). Eligibility
for up to a three percent (3%) COLA for any employee whose classification was not analyzed
by Condrey, will have said COLA eligibility determined by the Human Resources Director,
with the City Manager's concurrence, at the time of implementation.
SECTION 3: REPEALER.
That all ordinances or parts of ordinances in conflict herewith be and the same are hereby
repealed.
13
67
SECTION 4: SEVERABILITY.
If any section, subsection, clause or provision of this Ordinance is held invalid, the remainder
shall not be affected by such invalidity.
SECTION 5: EFFECTIVE DATE.
A. The Ordinance amendments set forth in Section 1 above adding and/or deleting
positions shall become effective ten days upon adoption of this ordinance on second
reading. Increasing the minimum and maximums of the pay grades shall become
effective the first full pay period ending in October 2014.
B. The Ordinance amendments set forth in Section 2, providing for a cost of living
adjustment for of up to three percent (3%} shall be provided to all employees in the
unclassified salary group whose base salary does not exceed the maximum of the pay
range for the comparable job title as recommended by the 2009 Condrey Classification
and Compensation Study "Pay Scale B", subsequently amended by seven percent
(7%) in August 2013, by the consultant shall become effective the first full pay period
in October 2014. Eligibility for up to a three percent (3%) COLA for any employee
whose classification was not analyzed by Condrey, will have said COLA eligibility
determined by the Human Resources Director, with the City Manager's concurrence,
at the time of implementation shall become effective the first full pay period in October
2014.
SECTION 6: CODIFICATION.
It is the intention of the Mayor and City Commission of the City of Miami Beach, and it is
hereby ordained that the provisions of this Ordinance shall become and be made a part of the
Code of the City of Miami Beach, Florida. The sections of this Ordinance may be renumbered
or relettered to accomplish such intention, and the word "ordinance" may be changed to
"section," "article," or other appropriate word.
PASSED and ADOPTED this __ day of ________ , 2013.
ATTEST:
Rafael E. Granado, City Clerk
Matti Herrera Bower, Mayor
14
68
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
~
ATTACHMENT 1
CONDREY &
ASSOCIATES, INC.
Ms. Carla Maglio Gomez
Assistant Director
Department of Human Resources
City ofMiami Beach
1700 Convention Center Drive
Miami Beach, Florida 33139
Dear Ms. Gomez:
A Human Resources Consulting Company
August 21, 2013
• '~ .·~-:.._ I-
As we discussed, I am happy to provide information concerning updating the salary scales
presented in our August 2009 report. In order to bring these scales to current compensation levels, we
recommend that they be increased by 7%. This 7% adju.Stment is based on the approximate cumulative
increase in the Employment Cost Index since 2009.
I hope this information is helpful to you. Please do not hesitate to contact me ifl may provide
further information.
Sincerely,
M~
Stephen E. Condrey, Ph.D.
President
706.548.8938 G 7' ;~; .. i ·:U i 1 Ul' 0 586.816.4067 PCi t>:" ?'10; Athen5, GA 3 0604-7907
WV\11.11. condrey-consu!ting. com
612
----------------------------sg------------------------------~
...... 0 ~ -I l> () J: s m z -I N
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...... w UNCLASSIFIED CLASSIFICATIONS CONDREY RECOMMENDED RANGES UPDATED AUGUST 2013
...... ~ UNCLASSIFIED CLASSIFICATIONS CONDREY RECOMMENDED RANGES UPDATED AUGUST 2013 d:" · < ',;'; , ,,;;>; ·. .,y;.i.r::;<'l•::; ·::,:: ;:::·:··;.·': ·'.·: ...• ·i:N::;:.:\ .,; •. J .. (i,·:.,::,:,:·:,Jfi'n ,.,., •.• !'···"' · u • • .... •• I· · '
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...... en
...... ...... UNCLASSIFIED CLASSIFICATIONS CONDREY RECOMMENDED RANGES UPDATED AUGUST 2013
...... 00 UNCLASSIFIED CLASSIFICATIONS CONDREY RECOMMENDED RANGES UPDATED AUGUST 2013
...... c,g UNCLASSIFIED CLASSIFICATIONS CONDREY RECOMMENDED RANGES UPDATED AUGUST 2013
00 0 UNCLASSIFIED CLASSIFICATIONS CONDREY RECOMMENDED RANGES UPDATED AUGUST 2013
00 ~ UNClASSIFIED CLASSIFICATIONS CONDREY RECOMMENDED RANGES UPDATED AUGUST 2013
00 N
00 w UNCLASSIFIED CLASSIFICATIONS CONDREY RECOMMENDED RANGES UPDAT~D AUGUST 2013 Notes Fields highlighted in gray represent positions that were not analyzed by Condrey; however, job audits have been completed for a majority of them.
COMMISSION ITEM SUMMARY
Condensed Title:
An Ordinance Of The Mayor And City Commission Of The City Of Miami Beach, Florida, Amending Ordinance No. 789, The Classified
Employees Salary Ordinance Of The City Of Miami Beach, Florida, As Follows: Providing For The Classifications In Group VI, Not
Represented By A Collective Bargaining Unit And Commonly Referred To As "Others"; Amending All Of The Pay Grades; By Abolishing
Pay Grade 1; Establishing The Classifications Of Fire Inspector I And Seasonal Recreation Aide; And Effective The First Full Pay Period
Ending In October 2014, Increasing The Minimum And The Maximum Of Each Pay Grade, By Three Percent (3%); And Granting An Across
The Board Cost Of Living Adjustment Of Up To Three Percent (3%) For Any Others Employee Whose Base Salary Does Not Exceed The
Maximum Of The Pay Range For The Comparable Job Title As Recommended By The 2009 Condrey Classification And Compensation
Study "Pay Scale B" And Subsequently Amended By Seven Percent 7% In August 2013 By The Consultant; Repealing All Ordinances In
Conflict; Providing For Severability, An Effective Date And Codification.
Key Intended Outcome Supported:
Attract and maintain a Workforce of Excellence.
Supporting Data (Surveys, Environmental Scan, etc
In the past six years, there have only been two COLAs, with the last COLA not having increased the minimum and the
maximum of the pay ranges for the "Others" salary group.
Item Summary/Recommendation:
First Reading
The City reached individual three (3} year labor agreements covering the time period of October 1, 2012, through September
30, 2015 with each, the CWA, GSAF, FOP and IAFF. The City agreed to a three percent COLA for all bargaining unit
employees effective the first pay period ending in October 2014, adjusting the minimum and maximum of each pay range
accordingly. Keeping with spirit of treating all City of Miami Beach employees similarly, the Administration is recommending
effective with the first full pay period in October 2014, increasing the minimum and maximum of the salary ranges for all pay
grades in the "others" salary group and granting an across the board cost of living adjustment of up to three percent for any
employee in the "others" salary group whose base salary does not exceed the maximum of the pay range for the comparable
job title as recommended in the 2009 Condrey Classification and Compensation Study "Pay Scale B", and subsequently
amended by seven percent in August 2013, by the consultant.
In addition, two new positions in the "others" salary group have been created since the last update to the Classified
Employees Salary Ordinance for "others" in April 2012 and the inclusion of these positions are being reflected in the proposed
amendment to the ordinance.
Advisory Board Recommendation:
IN/A
Financial Information:
Source of Amount
Funds: 1 FY2012/2013
$0
E 2 FY2013/2014
$0
3 FY2014/2015 Cost of three percent salary COLA for qualifying "Others" employees
$30,000
Total $30,000
Financial Impact Summary: The three percent COLA provides a needed amendment to the salary ranges to provide for a
fair and internally and externally competitive compensation system. The estimated five-year impact is approximately
$150,000.
Cit Clerk's Office Le islative Trackin :
Sylvia Crespo-Tabak, Human Resources Director
Assistant City Manager
MIAMI BEACH 84
City Manager
Jimmy L. Morales
AGENDA ITEM __ f?;_5_-..:;_F_
DATE 9-.J()-(3
MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and M
FROM: City Manager Jimmy L. Morales
DATE: September 30, 2013
First Reading
SUBJECT: AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, AMENDING ORDINANCE NO. 789, THE
CLASSIFIED EMPLOYEES SALARY ORDINANCE OF THE CITY OF MIAMI
BEACH, FLORIDA, AS FOLLOWS: PROVIDING FOR THE
CLASSIFICATIONS IN GROUP VI, NOT REPRESENTED BY A
COLLECTIVE BARGAINING UNIT AND COMMONLY REFERRED TO AS
"OTHERS"; AMENDING ALL OF THE PAY GRADES BY ABOLISHING PAY
GRADE 1; ESTABLISHING THE CLASSIFICATIONS OF FIRE INSPECTOR I
AND SEASONAL RECREATION AIDE; AND EFFECTIVE THE FIRST FULL
PAY PERIOD ENDING IN OCTOBER 2014, INCREASING THE MINIMUM
AND THE MAXIMUM OF EACH PAY GRADE, BY THREE PERCENT (3%);
AND GRANTING AN ACROSS THE BOARD COST OF LIVING
ADJUSTMENT OF UP TO THREE PERCENT (3%) FOR ANY "OTHERS"
EMPLOYEE WHOSE BASE SALARY DOES NOT EXCEED THE MAXIMUM
OF THE PAY RANGE FOR THE COMPARABLE JOB TITLE AS
RECOMMENDED BY THE 2009 CONDREY CLASSIFICATION AND
COMPENSATION STUDY "PAY SCALE B" AND SUBSEQUENTLY
AMENDED BY SEVEN PERCENT 7% IN AUGUST 2013 BY THE
CONSULTANT; REPEALING ALL ORDINANCES IN CONFLICT;
PROVIDING FOR SEVERABILITY, AN EFFECTIVE DATE AND
CODIFICATION.
RECOMMENDATION
The Administration recommends that the City Commission approve the Ordinance on
first reading and set a second reading and public hearing for October 16, 2013.
BACKGROUND
The City of Miami Beach has the following five (5) classified employee groups
represented by bargaining units:
• Group I -Represented by the American Federation of State, County and Municipal
Employees (AFSCME) Local 1554;
• Group II-Represented by the Fraternal Order of Police (FOP) William Nichols Lodge
No.8;
• Group Ill -Represented by the International Association of Firefighters (IAFF) Local
1510;
85
City Commission Memorandum
September 30, 2013
Others Classified Salary Ordinance 151 Reading
Page 2 of4
• Group IV-Represented by the Communications Workers of America (CWA) Local
3178; and
• Group V -Represented by the Government Supervisors Association of Florida
(GSAF), OPEIU, Local100.
The City also has one classified employee group, Group VI, comprising of classifications
in the classified service not covered by a bargaining unit. This group is commonly
referred to in the City of Miami Beach as "others".
There is a seventh salary group comprised of at-will employees commonly referred to as
unclassified.
ANALYSIS
The City of Miami Beach currently has approximately 23 employees whose
classifications are in the "others" salary group.
The City has reached agreement with four of the five bargaining units representing
employees. They include CWA, IAFF, GSAF and the FOP. The agreements with CWA
and IAFF were approved by the corresponding bargaining unit members and ratified by
the City Commission. The Administration presented an item to the City Commission on
September 11, 2013, amending the FOP collective bargaining agreement that was
ratified July 19, 2013. The FOP membership voted on the agreement September 9
through 11, 2013 and the members ratified.
On July 18, 2013, the City and the GSAF leadership reached an agreement. GSAF held
a ratification vote August 1, 2013, and the majority voted against the proposed
agreement. GSAF held a second vote September 18, 2013, in which the membership
ratified the contract; the specifics of which will be presented to the City Commission for
ratification at the October 16, 2013, meeting. As of this writing, the City and AFSCME
continue to negotiate a successor agreement to the one that expired April 30, 2013.
An across the board cost of living adjustment (COLA) of three percent was negotiated
with CWA, GSAF, FOP and IAFF effective with the first full pay period ending in October
2014; and the minimum and maximum of the pay range for each classification will
increase accordingly.
Since October 2009, there have been no merit increases for any unclassified or "others"
employees. There was one three percent COLA in April 2012, for those "others"
employees whose salary was below the maximum of the pay range of their respective
classifications. Note, the minimum and maximum of the pay ranges were increased for
all salary groups except for the unclassified and "others" in April 2012.
Since FY2007/2008 the management team (senior level and executive employees) has
been eligible for one merit increase only. Effective January 18, 2010, employees in the
unclassified and "others" salary groups who are members of the Miami Beach
Employees' Retirement Plan (MBERP) also began contributing an additional two percent
of their pensionable salaries toward their pension, reducing the City's portion of the
annual required contribution.
86
City Commission Memorandum
September 30, 2013
Others Classified Salary Ordinance 1st Reading
Page 3 of4
In 2008, the Administration entered into a contract with Condrey & Associates to perform
a citywide study to ensure the City had a classification and compensation system that
was appropriate, competitive and fair.
Condrey & Associates, in conjunction with a professor/researcher from the University of
Miami, also conducted a best practices benefits survey to collect data on what other
jurisdictions were doing to control related costs. Condrey & Associates presented their
preliminary findings to the City Administration in early October 2008, just days after the
major economic downturn experienced by the stock market. Given the subsequent grim
economic news and forecasts, the employee layoffs from many local and national
organizations, and others freezing or reducing salaries and benefits, the Administration
asked Condrey & Associates to analyze its findings further to make a more accurate and
timely recommendation to the City, considering the evolving economic, financial and
labor factors.
In August 2009, the City received the final Condrey & Associates Classification and
Compensation Study for the City of Miami Beach. The report included an analysis of the
salary and benefits data, along with the jurisdictions that responded to the salary and
benefits surveys. In August 2013, the consultant provided the City with a letter
(Attachment 1) advising that the recommended minimum and the maximum salary
scales recommended in the study should be adjusted by seven percent.
The City's past practice has been to provide COLAs to the "others" and unclassified
employees consistent with those negotiated and agreed to for employees covered by
collective bargaining agreements. Therefore, the Administration recommends that
effective with the first full pay period ending in October 2014, the minimum and
maximum of the pay grades in the unclassified salary group be increased by three
percent and that employees be eligible for up to a three percent COLA if their salaries do
not exceed the maximum of the pay range for the comparable job title in the Condrey
Study, subsequently adjusted by seven percent in August 2013. No employee in the
unclassified salary group, who separates from employment with the City prior to the
implementation date of the proposed COLA, will be eligible for this increase.
The Human Resources Director will review and determine the appropriate range for
those classifications not analyzed by Condrey. Based on an appropriately determined
range, with the City Manager's concurrence, the eligibility of each incumbent in those
classifications for up to a three percent COLA will be determined.
The estimated impact to the FY2014/2015 operating budget attributable to the three
percent COLA is approximately $30,000. This estimate does not take into account
turnover rates.
The impact from filled positions affected by the Condrey recommendations, as amended
in August 2013, is provided in Attachment 2.
In addition over the last few years, several reclassifications and organizational changes
affecting a number of "others" positions have taken place, but have not been reflected in
the Classified Salary Ordinance for "others" employees. The attached ordinance
provides conformity with such actions.
87
City Commission Memorandum
September 30, 2013
Others Classified Salary Ordinance 1" Reading
Page 4 of 4
CONCLUSION
The Administration recommends approving the COLA of up to three percent, effective
the first full pay period ending October 2014, for all employees in the "others" salary
group whose salaries do not exceed the maximum of the pay range as recommended in
the 2009 Condrey Study, as amended in August 2013. This adjustment will provide
additional incentives and competitiveness to attract new and retain existing employees.
The Administration recommends ratification of the reclassification and organizational
changes reflected in the ordinance. It is further recommended that the City Commission
approve the ordinance on first reading and set the second reading public hearing for
octobet:l 2013.
JLM/K~C-T/CMG
I
T:IAGENDA\2013\September 30\Ciassified Others Salary Ordinance\Others Salary Ordinance Memo 1st Reading.docx
88
----·-·-· ·----------
ORDINANCE NO.-------
AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, AMENDING ORDINANCE NO. 789, THE
CLASSIFIED EMPLOYEES SALARY ORDINANCE OF THE CITY OF MIAMI
BEACH, FLORIDA, AS FOLLOWS: PROVIDING FOR THE
CLASSIFICATIONS IN GROUP VI, NOT REPRESENTED BY A COLLECTIVE
BARGAINING UNIT AND COMMONLY REFERRED TO AS "OTHERS";
AMENDING ALL OF THE PAY GRADES BY ABOLISHING PAY GRADE 1;
ESTABLISHING THE CLASSIFICATIONS OF FIRE INSPECTOR I AND
SEASONAL RECREATION AIDE; AND EFFECTIVE THE FIRST FULL PAY
PERIOD ENDING IN OCTOBER 2014, INCREASING THE MINIMUM AND
THE MAXIMUM OF EACH PAY GRADE, BY THREE PERCENT (3%); AND
GRANTING AN ACROSS THE BOARD COST OF LIVING ADJUSTMENT OF
UP TO THREE PERCENT (3%) FOR ANY OTHERS EMPLOYEE WHOSE
BASE SALARY DOES NOT EXCEED THE MAXIMUM OF THE PAY RANGE
FOR THE COMPARABLE JOB TITLE AS RECOMMENDED BY THE 2009
CONDREY CLASSIFICATION AND COMPENSATION STUDY "PAY SCALE
B" AND SUBSEQUENTLY AMENDED BY SEVEN PERCENT 7% IN
AUGUST 2013 BY THE CONSULTANT; REPEALING ALL ORDINANCES IN
CONFLICT; PROVIDING FOR SEVERABILITY, AN EFFECTIVE DATE AND
CODIFICATION.
WHEREAS, the City of Miami Beach has approximately 20 employees who are
included in the '"'others"" salary group; and
WHEREAS, the City has reached agreement with four of the five bargaining units
to amend the prior three-year collective bargaining agreements (CBAs) including the
Communication Workers of America (CWA) Local 3178; the Government Supervisors
Association of Florida (GSAF) Local 1 00; the Fraternal Order of Police (FOP) William
Nichols Lodge No. 8; the International Association of Firefighters (IAFF) Local 151 0;
and is still negotiating with and the American Federation of State, County and Municipal
Employees (AFSCME) Local 1554; and
WHEREAS, the three-year CBAs were approved by the corresponding
bargaining unit members and, except for the agreement with GSAF, ratified by the City
Commission; and
WHEREAS, an across the board cost of living adjustment (COLA) of three
percent (3%) for represented classified employees was negotiated with the GSAF,
CWA, FOP and IAFF, with a corresponding increase to the minimum and maximum of
each pay grade, effective with the first full pay period ending in October 2014; and
1
89
WHEREAS, the COLAs listed herein are consistent with those negotiated for the
classified employees covered by the CWA, FOP and the IAFF; and
WHEREAS, the City's past practice has been to provide COLAs to unclassified
employees and unrepresented classified employees ("OTHERS"-Group VI), consistent
with the COLAs negotiated by the represented classified employees (Groups I through
V); and
WHEREAS, effective with the first full pay period in October 2014, the minimum
and the maximum of the classified pay grades, 3 through 14, for the "others"-Group VI
shall each be increased by three percent (3%); and
WHEREAS, effective with the first full pay period in October 2014, there shall be
an across the board COLA of up to three percent (3%) for any "others" employee whose
base salary does not exceed the maximum of the pay range for the comparable job title
as recommended by the 2009 Condrey Classification and Compensation Study "Pay
Scale B", subsequently amended by seven percent (7%) in August 2013, by the
consultant (provided as Attachment 1 ); and
WHEREAS, eligibility for up to a three percent (3%) COLA for any employee
whose classification was not analyzed by Condrey, will have said COLA eligibility
determined by the Human Resources Director, with the City Manager's concurrence, at
the time of implementation during the first full pay period in October 2014; and
WHEREAS, no "others" employee who separates employment from the City prior
to the date of implementation of the COLA effective the first full pay period ending in
October 2014 will be eligible for this increase; and
WHEREAS, the recommended pay grade for each classification that was
included in the 2009 Condrey Classification and Compensation Study and,
subsequently amended by seven percent (7%) by the consultant in August 2013, is
provided as Attachment 2; and
WHEREAS, the estimated impact to the FY 2014/15 operating budget is
approximately $30,000 attributed to the three percent (3%) COLA for qualifying
employees whose classifications are in the "others" salary group; and
WHEREAS, two new positions in the "others" salary group have been created
and the inclusion of these positions are being reflected in the proposed amendment to
the ordinance. The attached ordinance will provide conformity for any such actions that
have already taken place and ensure that the City has an employee classification and
compensation system that is fair and internally and externally competitive.
NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY COMMISSION
OF THE CITY OF MIAMI BEACH, FLORIDA:
2
90
SECTION 1: The following lines of Section 1 of the Classified Salary Ordinance
No. 789 shall be amended as follows:
GROUP VI
ALL OTHER CLASSIFICATIONS IN THE CLASSIFIED SERVICE NOT COVERED BY
A BARGAINING UNIT (A/KIA "OTHERS")
Salary Ranges and Classification
A. Salary Grades and Ranges
14
13
12
11
10
9
8
7
6
5
4
3
2
+
GRADE
59,837
55,068
50,678
46,638
42,921
39,500
36,352
33,453
30,788
28,334
26,076
23,996
22,084
20,324
MINIMUM
BIWEEKLY
B. Grade and Classifications
GRADE CLASSIFICATION
14 Employee Benefits Specialist
14 Senior Electrical Inspector
14 Senior Elevator Inspector
14 Senior Mechanical Inspector
14 Senior Plumbing Inspector
12 Computer Operator
12 Firearms Specialist
11 Human Resources Technician Ill
11 Fire Inspector I
10 Human Resources Technician II
3
91
96,641
88,940
81,848
75,325
69,320
63,797
58,712
54,031
49,725
45,760
42,114
38,757
35,668
32,824
MAXIMUM
BIWEEKLY
3,828
3,523
3,242
2,984
2,746
2.527
2,326
2.140
1,970
1,813
1,668
1,535
1,413
GROUP
Other Classified
Other Classified
Other Classified
Other Classified
Other Classified
Other Classified
Other Classified
Other Classified
Other Classified
Other Classified
GRADE CLASSIFICATION GROUP
9 Ice Rink Technician Other Classified
9 Human Resources Technician I Other Classified
8 Building Services Technician Other Classified
8 Administrative Aide 11/Risk Other Classified
Management
6 Recreation Leader II Other Classified
6 Customer Service Representative Other Classified
5 Office Associate II (HR & IT) Other Classified
4 Recreation Leader I Other Classified
3 Concession Attendant Other Classified
2 School Guard Other Classified
2 Seasonal Recreation Aide Other Classified
I
Note: There currently are no classifications in grades 13, 7 or 1.
SECTION 2: COST OF LIVING ADJUSTMENT
An across the board COLA of up to three percent (3%) for shall be provided to all
employees in the others salary group whose base salary does not exceed the maximum
of the pay range for the comparable job title as recommended by the 2009 Condrey
Classification and Compensation Study "Pay Scale B" (provided as Attachment 1 ),
subsequently amended by seven percent (7%) in August 2013, by the consultant
(provided as Attachment 2). Eligibility for up to a three percent (3%) COLA for any
employee whose classification was not analyzed by Condrey, will have said COLA
eligibility determined by the Human Resources Director, with the City Manager's
concurrence, at the time of implementation.
SECTION 3: REPEALER.
That all ordinances or parts of ordinances in conflict herewith be and the same are
hereby repealed.
SECTION 4: SEVERABILITY.
If any section, subsection, clause or provision of this Ordinance is held invalid, the
remainder shall not be affected by such invalidity.
4
92
SECTION 5: EFFECTIVE DATE.
A. The Ordinance amendments set forth in Section 1 above adding and/or deleting
positions shall become effective ten days upon adoption of this ordinance on
second reading. Increasing the minimum and maximums of the pay grades shall
become effective the first full pay period ending in October 2014.
B. The Ordinance amendments set forth in Section 2, providing for a cost of living
adjustment for of up to three percent (3%) shall be provided to all employees in
the others salary group whose base salary does not exceed the maximum of the
pay range for the comparable job title as recommended by the 2009 Condrey
Classification and Compensation Study "Pay Scale 8", subsequently amended
by seven percent (7%) in August 2013, by the consultant shall become effective
the first full pay period in October 2014. Eligibility for up to a three percent (3%)
COLA for any employee whose classification was not analyzed by Condrey, will
have said COLA eligibility determined by the Human Resources Director, with the
City Manager's concurrence, at the time of implementation shall become
effective the first full pay period in October 2014.
SECTION 7: CODIFICATION.
It is the intention of the Mayor and City Commission of the City of Miami Beach, and it is
hereby ordained that the provisions of this Ordinance shall become and be made a part
of the Code of the City of Miami Beach, Florida. The sections of this Ordinance may be
renumbered or relettered to accomplish such intention, and the word "ordinance" may
be changed to "section," "article," or other appropriate word.
PASSED and ADOPTED this __ day of ________ , 2013.
ATTEST:
Rafael E. Granado, City Clerk
Matti Herrera Bower, Mayor
APPROVED AS TO
FOP.M & LANGUAGE
& FOR EXECUTION
T:\AGENDA\2013\September 30\Ciassified Others Salary Ordinance\Others Salary Ordinance I st Reading CMG 9-4-13_docx
5
93
ATTACHMENT 1
CONDREY &
ASSOCIATES, ll\IC.
Ms. Carla Maglio Gomez
Assistant Director
Department of Human Resources
City of Miami Beach
1 700 Convention Center Drive
Miami Beach, Florida 33139
:· ·-:..;·-• . ..:.,: ~.-,._V:: ,, · .. t
Dear Ms. Gomez:
A Human Resources Consulting Company
August 21, 2013
' ,.. --~ :.:_: .. _ :•.' ..
As 've discussed, I am happy to provide infom1ation concerning updating the salary scales
presented in our August 2009 report. In order to bring these scales to current compensation levels, we
recommend that they be increased by 7%. This 7% adju.Stment is based on the approximate cumulative
increase in the Employment Cost Index since 2009.
I hope this information is helpful to you. Please do not hesitate to contact me if I may provide
further information.
Sincerely,
~~
Stephen E. Condrey, Ph.D.
President
706.548.8938 Q :n ;;i .i:-:(1 ·n !Jf' 0 586.816.4067 I·'Cl ~);>'· :•"n; Arhens, G/\ 30604· 7907
www. condrey-consulting. com
612
..
------~--------94--------------------------------~
(,0 U'l OTHERS CLASSIFICATIONS CONDREY RECOMMENDED RANGES UPDATED AUGUST 2013 Notes Fields highlighted in gray represent positions that were not analyzed by Condrey; however, job audits have been completed for a majority of them. ~ ---1 ~ J: s m z -1 N
COMMISSION ITEM SUMMARY
Condensed Title:
A RESOLUTION ADOPTING: 1) THE FINAL AD VALOREM MILLAGE OF 5.8634 MILLS FOR GENERAL
OPERATING PURPOSES, WHICH IS SIX AND THREE-TENTHS PERCENT (6.3%) MORE THAN THE "ROLLED-
BACK" RATE OF 5.5158 MILLS; AND 2) THE DEBT SERVICE MILLAGE RATE OF 0.2529 MILLS.
Key Intended Outcome Supported:
Minimize taxes; Control Costs of payroll including salary and fringes; ensure expenditure trends are sustainable
over the long term; Improve the City's overall financial health and maintain overall bond rating; Increase
community satisfaction with city services
Supporting Data (Surveys, Environmental Scan, etc.):
Over the last several years, the City of Miami Beach has adopted budgets that provided tax and fee relief while at
the same time providing improving services that address community priorities (e.g. public safety, cleanliness,
landscaping and beautification, recreation and cultural arts programming, renewal and replacement funding for our
facilities, and building/development functions). In FY 2007/08 alone, the property tax rate declined by approximately
1.8 mills, with savings to the average property owner of over $400. In addition, in FY 2005/06 and FY 2006/07. the
City funded $200 and $300 "homeowner dividends" paid to homesteaded property owners in the City.
1-However, recent years have been very challenging due to declines in property values and increasing costs,
particularly pension costs. Since their peak in FY 2007/08, property values Citywide have declined almost $2.2
billion (approximately 8 percent) through FY 2013/14, despite almost $3.08 billion in new construction added to the
roll. The July 1, 2013 Certification of Taxable Value from the Miami-Dade County Property Appraiser reflects an
increase of 6.9% in property values for the City as a whole, 7.3% in the RDA and 6.8% outside of the RDA.
Item Summa /Recommendation:
The tentative general operating millage rate of 5.8909 was adopted on September 11, 2013 at the first public hearing
on the FY 2013/14 Budget. The general operating millage rate has been reduced by 0.0275 based on discussion at
the Commission's budget workshop on September 23, 2013.
The total proposed final operating millage is reduced from FY 2012113 at 5.8634 mills, including a general
operating millage rate of 5. 7551 and a General Fund Capital Renewal and Replacement millage of 0.1083. The voted
debt service millage rate is decreased from 0.2568 to 0.2529.
Advisory Board Recommendation:
Financial Information:
Source of Amount Account
Funds: 1
I I 2
OBPI Total
Financial Impact Summary: With the recommended millage, the City will have decreased the combined
millage rate by 0.3862 mills in the last three years and combined millage rates today remain more than 2.58 mills
lower, or almost 30 percent, than in FY 1999/00 and approximately 1.55 mills lower than in FY 2006/07 when
property values were similar to today's values. As a result, the proposed property tax levy is approximately $25
million less in FY 2013114 than it was In FY 2006107.
City Clerk's Office Legislative Tracking:
MIAMI BEACH 97
AGENDA ITEM ------:R:-'--=-?_t}_/_
DATE f-)o·{ 3
MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miomibeachA.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and Me ers of th;k:;slon
FROM: Jimmy L. Morales, City Manager
DATE: September 30, 2013
SUBJECT: A RESOLUTION ADOPTING: 1) T E FINAL AD VALOREM MILLAGE OF 5.8634
MILLS FOR GENERAL OPERATI G PURPOSES, WHICH IS SIX AND THREE-
TENTHS PERCENT (6.3%) MORE THAN THE "ROLLED-BACK" RATE OF 5.5158
MILLS; AND 2) THE DEBT SERVICE MILLAGE RATE OF 0.2529 MILLS.
ADMINISTRATION RECOMMENDATION
The Administration recommends that the City Commission adopt the attached Resolution which
sets the following:
1} Final Adopted Millage Rates for FY 2013/14:
General Operating
Capital Renewal & Replacement
Sub-Total Operating Millage
Voted Debt Service
Total
5.7551 mills
0.1083 mills
5.8634 mills (6.0909 FY 2012/13, 0.2275 decrease)
0.2529 mills {0.2568 FY 2012/13. 0.0039 decrease)
6.1163 mills (6.3477 FY 2012/13,0.2314decrease)
2) The final adopted combined millage rate of 6.1163 mills is 0.2341 mills less than the 6.3477
combined millage rate for FY 2012/13. The final adopted operating millage of 5.8634 mills for
FY 2013/14 is 0.3476 mills more than the rolled-back rate of 5.5158, and thus, the City is
required to publish a Notice of Tax Increase. This notice was duly published in the Miami
Herald on Thursday, September 26, 2013 in accordance with Florida Statutes 200.065.
The "Rolled-Back" millage rate for FY 2013/14 is the millage rate required to produce the same
level of property tax revenues in the General Fund in FY 2013/14 as anticipated to be received in
FY 2012/13. It is important to note, that the January, 1 2012 tax roll Citywide declined by $1.0
billion between the July 1, 2012 valuation and the July 1, 2013 valuation due to appeals,
adjustments, etc., which is part of the reason that the FY 2013/14 "rolled-back rate" is less than the
FY 2012/13 current millage rate.
The Administration is recommending a total combined millage rate for the City of Miami Beach of
6.1163. The total proposed operating millage decreases to 5.8634 mills, which includes a General
Operating millage rate of 5. 7551 and a General Fund Capital Renewal and Replacement millage of
0.1083. The proposed voted debt service millage rate is adjusted from 0.2568 to 0.2529, a
decrease of 0.0039 mills.
98
FY 2013/14 Final Millage
September 30, 2013
Page 2
The final adopted millage rate provides funding to partially offset the following:
• 5% step increases for members of the Fraternal Order of Police and International
Association of Firefighters to the maximum of their pay range
• 2 percent merit increases for all other employees to their maximum of pay ranges, a minor
increase in benefit costs (approximately 1 percent)
• 4 percent increase in operating costs primarily due to professional services in the City
Attorney and Building Department and living wage increases in the management
agreement for golf courses
• 5 percent increase in internal service charges.
In addition the proposed budget includes funding for approximately $365,000 in enhancements and
$1,318,000 in reserves.
PROCEDURE
Florida Statutes 200.065 requires that at the conclusion of the second public hearing on the final
proposed tax rate and budget, the City Commission proceed in the following specific manner:
1. Adopt an ad valorem millage rate for FY 2013/14 operating purposes. The statute requires
the name of the taxing authority, the "Rolled-Back" rate, the percentage increase or
decrease over the "Rolled-back" rate, and the millage rates be publicly announced before
adoption of the millage levy resolution.
State statute requires that only the title be read aloud.
2. Adopt a general operating budget for FY 2013/14. Also included, are budgets for the
Enterprise and Internal Service Funds. This is accomplished by adopting a companion
Resolution. (See accompanying City Budget Agenda Item).
CHANGES FROM TENTATIVE BUDGET
The first public hearing adopting the tentative millage rates and budgets for FY 2013/14 was held
on Wednesday, September 11, 2013. A budget workshop was held on Monday, September 23,
2013, at which the Commission discussed reducing the tentative general operating millage rate by
0.0275 mills to 5.7551 mills.
SUMMARY
In FY 2010/11 the city's approach to addressing the then deficit of $32 million included a
distribution of the shortfall between taxpayers and employees. Taxpayers had their tax rate
increased from 5.6555 to 6.2155, an increase of 0.56 mills while employee givebacks totaled $11
million. The goal of the Commission has been to return to a millage rate of 5.6555 mills as property
values increase over time. It should be remembered that between FY 2009/10 and FY 2010/11,
property values declined by $2.6 billion which, together with pension cost increases, drove the need
for an increase in the millage. As property values increase in the future, there will be additional
opportunities to bring the millage down to 5.6555.
99
FY 2013/14 Final Millage
September 30, 2013
Page3
In FY 2011/12, the City took its first step in that direction with a reduction in the millage rate of 0.05
mills. In FY 2012/13, the operating millage was reduced by an additional 0.0746 mills.
Administration recommends that the operating millage rate be reduced by an additional 0.2275
mills. The total operating millage reduction between FY 2010/11 and the proposed FY 2013/14
millage is 0.3521. Over three years, this reduction represents 63 percent of the goal to get back to
a millage rate of 5.6555. The remaining goal for millage reduction is 0.2079. The total combined
millage rate for the City of Miami Beach of 5.8634, which is comprised of a general operating
millage rate of 5.7551 (a decrease of 0.2275 mills), a General Fund Capital Renewal and
Replacement millage of 0.1083, and a voted debt service millage rate of 0.2529 (a decrease of
0.0039 mills) is 6.1163.
Q) r:::n
..!!1 = ::E
Historical Perspective
0 .-I
0\
10
....
10
1ft
....
Total Combined Millage
II
II
""~~~~~~-~-~~~~~~ Fiscal Years
It is important to remember that in prior years, the City of Miami Beach significantly reduced tax
rates as property values increased. Between FY 1999/00 and FY 2009/10, total combined City of
Miami Beach millage rates declined approximately 2.8 mills. In FY 2007/08 alone, the millage rate
declined by approximately 1.8 mills, with annual savings to the average homesteaded property of
over $400. Further, although the City increased the operating tax rate by 0.56 mills in FY 2010/11,
the City has decreased the millage by 0.3521 mills in the last three years and combined millage
rates today are 0.3862 mills lower than in FY 2009/10 and more than 2.58 mills lower, or almost 30
percent, than in FY 1999/00 and approximately 1.55 mills lower than in FY 2006/07 when property
values were similar to today's values. As a result, the proposed property tax levy is approximately
$25 million less in FY 2013/14 than it was in FY 2006/07.
Ui' c: 240 4l
~ 220
~ 200
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-1-~ ~ = 1=---1-1-1--1--
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(.) "07 "08 "09 '10 "11 "12 "13 '14
lliiiiE Property Vaues ---Tax Levy including Debt
100
FY 2013/14 Final Millage
September 30, 2013
Page4
Property Value, Millage, and Property Tax Levy
Millage Rates
Final/Revised
Taxable Total Combined Gneral
Taxable Values Taxable Property Valoos Citywide Fund/RDA
Chart Values (billions) (billions) Millage Millage
FY1997 /98 $ 6.46 $ 6.40 9.2100 7.4990
FY1998/99 $ 6.97 $ 6.87 8.9830 7.4990
FY1999/00 $ 7.66 $ 7.54 8.6980 7.4990
FY2000/01 $ 8.37 $ 8.22 8.5550 7.3990
FY2001/02 $ 9.40 $ 9.22 8.3760 7.2990
FY2002/03 $ 10.56 $ 10.41 8.3220 7.2990
FY2003/04 $ 12.09 $ 11.85 8.1730 7.2990
FY2004/05 $ 14.04 $ 13.86 8.1730 7.4250
FY2005/06 $ 17.45 $ 17.15 8.0730 7.4810
FY2006/07 $ 22.74 $ 22 26 76730 7.3740
FY2007 /08 $ 26.85 $ 26.14 5.8970 5.6555
FY2008/09 $ 26.90 $ 25.89 5.8930 5.6555
FY2009/10 $ 24.70 $ 23.24 5.9123 5.6555
FY2010/11 $ 22.10 $ 20.97 6.5025 6.2155
FY20ll/12 $ 2198 $ 20.75 6.4539 6.1655
ANALYSIS OF PROPERTY VALUES IN MIAMI BEACH
Tax Levy lin millions)
~~~~lUI I UIIU
Total
(including S.
Pointe, and
Total including Renewal &
Debt Replacement)
$ 57.45 $ 46.78
$ 60.37 $ 44.66
$ 64.29 $ 47.36
$ 69.08 $ 49.75
$ 75 97 $ 54.37
$ 84.81 $ 61.05
$ 95.39 $ 68.17
$ 110.74 $ 79.38
$ 135.91 $ 111.69
$ 168 38 $ 140.31
$ 150.42 $ 125.33
$ 150.59 $ 125.94
$ 138.70 $ 115.73
$ 136.55 $ 112.14
$ 134.75 $ 111.29
On July 1, 2013, the City received the "2013 Certification of Taxable Value" from the Property
Appraiser's Office stating that the taxable value for the City of Miami Beach is $24.7 billion including
$78.1 million in new construction. The preliminary 2013 value represents an increase of $1.6 billion
or 6.9 percent more than the July 1, 2012 Certification of Taxable Value of $23.1 billion and an
increase of 6.5 percent excluding new construction.
The comparative assessed values for the Miami Beach Redevelopment Agency City Center
redevelopment district increased from $3.6 billion to $3.9 billion an increase of $263 million or a 7.3
percent increase over 2012 certified values. In addition, assessed values within the geographic
area formerly known as the South Pointe redevelopment district increased from $3.6 billion to $3.9
billion an increase of $297 million, or an 8.2 percent increase in values over 2012 certified values.
As a result, taxable values in the areas outside the City Center RDA/South Pointe area increased
by 6.3 percent, from $15.4 billion to $16.4 billion, an increase of $974 million.
Citywide values excluding City Center increased from $19.5 billion to $20.8 billion, an increase of
$1.3 billion or6.8 percent. Values outside the City Center area determine General Fund revenues.
Adjusting for the base value Center City RDA which remains in the General Fund, the increase is
actually 6.7 percent for the General Fund.
101
FY 2013/14 Final Millage
September 30, 2013
PageS
COMPARATIVE ASSESSED VALUES (in billions)
Jon. 1 2013
Value (in Change from 2012
Jan. 1 2012 Value (in billions) billions) Value (Budget)
As of July 1 Revi$ed
2012 Value (For As of July 1
(For FY FY Change in 2013
2012/13 2012/13 2012 (For2012/13 $
Budge~ Projection I Values %Chg. Budget) (in billions) %Chg
RDA -City Ctr $ 3.6087 $ 3.4072 $(0.2015) -5.6% $ 3.8714 $ 0.2627 7.3%
South Poinle 3.6181 3.4734 (0.1447) -4.0% 3.9148 $ 0.2967 8.2%
General Fund 15.8455 15.1414 (0.7041) -4.4% 16.8704 $ 1.0249 6.5% excl S.Pte
Total Citywide $23.0723 $22.0220 (1.0503) -4.6% $ 24.6566 $ 1.5843 6.9%
Citywide Net $ 19.464 $ 18.615 $ (0.849) -4.4% $ 20.785 $ 1.3216 6.8% of City Center
DETERMINING THE OPERATING MILLAGE LEVY
The first building block in developing a municipal budget is the establishment of the value of one
mill of taxation, wherein the mill is defined as $1.00 of ad valorem tax for each $1,000 of property
value. For the City of Miami Beach, the value for each mill is determined by the 2013 Certification
of Taxable Value and has been set at $24.6 million. Florida Statutes permit a discount of up to five
percent for early payment discounts, delinquencies, etc. Therefore, the 95 percent value of the mill
is $23.4 million. Net of City Center RDA tax increment available to the General Fund, the value of
one mill at 95 percent is $20.0 million.
IMPACTS OF CHANGES IN PROPERTY VALUES
The FY 2012113 operating millage rate for general City operations was 6.0909 based on July 2012
Certification of Taxable Value. Based on the July 1, 2013 Certification of Taxable Value, 6.0909
mills would generate approximately $150 million at 100% collection ($142 million at 95% collection)
in general tax revenues, an increase of $9.6 million at 100% collection ($9.1 million at 95%
collection) over FY 2012/13 property tax revenues Citywide (General Fund, City Center RDA and
the South Pointe area). The General Fund property tax revenues would increase by $7.6 million, if
the FY 2012/13 millage rate was maintained.
Further, the January, 1 2012 tax roll Citywide declined by $1.0 billion between the July 1, 2012
valuation and the July 1, 2013 valuation due to appeals, adjustments, etc., which is part of the
reason that the FY 2013/14 "rolled-back rate" is significantly less than the FY 2012/13 current
millage rate.
102
FY 2013/14 Final Millage
September 30, 2013
Page 6
STATE LEGISLATED OPERATING MILLAGE REQUIREMENTS
Further, pursuant to recently enacted State legislation, the City may elect to approve millage rates
above the roll-back rate up to the constitutional cap of 1 0 mills subject to the following votes by the
Commission or referendum:
• Option 1: A majority of the Commission is required to approve a millage up to 7.7169
(equivalent to 1.69 percent increase in property tax revenues). The 1.69 percent increase
is the state per capita personal income gain for the prior calendar year.
• Option II: A two-thirds approval (5 of 7 votes) of the Commission is required to approve a
millage up to 8.4886 (equivalent to a 10 percent increase in the ad valorem revenues above
Option 1).
• Option Ill: A unanimous approval of the Commission or referendum is required to approve a
millage above 8.4886 up to the 1 0 mill cap
DETERMINING THE VOTED DEBT SERVICE MILLAGE LEVY
The general obligation debt service payment for FY 2012/13 is approximately $5.9 million. Based
on the July 1, 2013 Certified Taxable Value from the Property Appraiser, these bonds would require
the levy of a voted debt service millage of 0.2282 mills. This represents a decrease of 0.0286 mills.
COMBINING THE OPERATING AND VOTED DEBT SERVICE MILLAGE LEVY
Atthe July 17,2013, Commission meeting, the Commission adopted a 0.2 mill reduction and at a
budget workshop on September 23, 2013, the Commission discussed reducing the millage rate by
an additional 0.0275 mills, which represents a total decrease of 0.2275 mills. The voted debt
service millage decreased by 0.0039 mills.
Illustrated below is a comparison of the proposed combined millage rates and ad valorem revenues
to the City of Miami Beach for FY 2012/13 and FY 2013/14 (preliminary) including RDA. It is
recommended that in the General Fund, 0.1083 mills of the total operating millage continue to be
dedicated to renewal and replacement, resulting in approximately $1.98 million in renewal and
replacement funding.
The total millage rate for FY 2013/14 is 20.3% lower than FY 2006/07 and 3.6% lower than last
year.
City of Miami Beach Millage Rates
Operating
Capital Renewal & Replacement
Sub-total Operating Millage
Debt Service
Total
FY 06/07
7.1920
103
-3.7% -20.5%
FY 2013/14 Final Millage
September 30, 2013
Page7
IMPACT OF PROPOSED MILLAGE ON PROPERTY OWNERS
Homesteaded Properties
Amendment 1 0 to the State Constitution took effect on January 1, 1995 and limited the increase in
assessed value of homesteaded property to the percentage increase in the consumer price index
(CPJ) or three percent (3 percent), whichever is less. For 2012, the CPI has been determined to be
1. 7 percent and therefore, the increase is capped at 1. 7% for increased values as of January 1 ,
2013.
Overall, based on the homesteaded properties in the January 1, 2012 homestead values as of July
1, 2012 valuation, (the latest available from the Miami-Dade County Property Appraiser at this
time), the median value of homesteaded property in Miami Beach for2012 was $122,582, and the
average $295,315. Applying the increase to the market value of all existing homesteaded
properties from the 2012 tax roll, and the 1. 7 percent CPI adjustment, the impact of the millage rate
adjustment to homesteaded properties would be a savings of $15 for median properties and $37
for average properties.
Homesteaded Properties
FY2013/14
FY 2012/13 with 1.7% CPI
Median Average Median Average
2012 Preliminary Taxable Value $ 122,582 $ 295,315 $ 124,666 $ 300,335
City of Miami Beach
Operating $ 747 $ 1,799 $ 731 $ 1,761
Voted Debt 31 75 32 76
Total Miami Beach $ 778 $ 1,874 $ 763 $ 1,837
$ Change in Taxes
Operating $ (16) $ (38)
Voted Debt 1 1
Total Miami Beach $ (15) $ (37)
• Source: Miami-Dade County Property Appraiser's-2013-average-median-homestead-residential-values file
Non-Homesteaded Properties
The annual increase in market value of a non-homestead property is capped at 10 percent (does
not apply to school millages). The city-wide average increase in property values is 6.9 percent.
The property value of individual properties may increase more or less than 6.9 percent, but not
more than 10 percent. Because of the decrease in the millage rate of 0.2314, the taxable value of
a property would have to increase by more than 3.6% to pay more property taxes to the City than in
the previous year.
104
FY 2013/14 Final Millage
September 30, 2013
PageS
Overlapping Jurisdictional Operating and Debt Service Millages
City of Miami Beach property owners must also pay property taxes to Miami-Dade County, the
Miami-Dade County School Board, the Children's Trust, the South Florida Water Management
District, and the Florida Inland Navigation District.
The countywide tax rate for Miami-Dade County remained flat at 4. 7035 mills; the library tax rate
remained flat at 0.1725 mills; and the debt service millage increased from 0.2850 mills to 0.4220
mills.
The tax rate for the Miami-Dade School District decreased from 7.9980 mills to 7.977 mills. The
Children's Trust millage is maintained at 0.5000 mills. The tax rate for the South Florida Water
Management District is decreased from 0.3676 mills to 0.3523 mills. The tax rate for the Florida
Inland Navigation District remains flat at 0.0345, the same millage rate for the last 16 years.
With the proposed rates for FY 2013/14, the Miami Beach portion of the FY 2013/14 tax bill is
approximately 30 percent of the total bill. Of note. the County millage is 1. 0880 mills less than their
millage in FY 2006/07. as compared to the City's proposed millage which is 1. 5567 mills less than
the City millage in FY 2006/07. Further, the School Board millage is only minimally below the FY
2006/07 millage rate, despite the recently proposed decrease. The significant difference in the total
overlapping millage rate is a direct result of the City's effort to keep the millage rates as low as
possible. A summary of the tax rate changes is provided in the following table.
%ofFY
Variance Variance 13114
OVERLAPPING TAX MILLAGE FY06107 FY 12113 FY 13114 from 12/13 from 06107 Total
City of Miami Beach Millage Rates
Operating 7.1920 5.9826 5.7551 -0.2275 -1.4369
Capital Renewal & Replacement 0.1820 0.1083 0.1083 0.0000 -0.0737
Subtotal Operating Millage 7.3740 6.0909 5.8634 ·0.2275 ·1.5106
Voted Debt Service . 0.2990 0.2568 0.2529 -0.0039 ..0.0461
Total 7.6730 6.3477 6.1163 ·0.2314 ·1.5567 30%
Miami Dade County
Countywide 5.6150 4.7035 4.7035 0.0000 -0.9115
Library 0.486C 0.1725 0.1725 0.0000 -0.3135
Debt Service 0.285C 0.2850 0.4220 0.1370 0.1370
Subtotal 6.3860 5.1610 5.2980 0.1370 ·1.0880 26%
School Board 8.105(1 7.9980 7.9770 ·0.0210 ..().1280 39%
Children's Trust 0.422C 0.5000 0.5000 0.0000 0.0780 2%
Other .0.736C 0.4634 0.4455 -0.0179 ..0.2905 2%
Total 23.3220 20.4701 20.3368 -0.1333 -2.9852 100%
Impact of Combined Tax Rates of Overlapping Jurisdictions on Homesteaded Properties
The median and average January 1, 2013 taxable values of$122,582 and $295,315, respectively,
will increase by 1. 7% CPI in FY 2013/14 due to the Save Our Homes Cap which only allows taxable
values to increase by 3.0% or CPI, whichever is lower.
105
FY 2013/14 Final Millage
September 30, 2013
Page 9
Applying the proposed millage rates to the median and average taxable values results in an
additional $27 for the median and a $64 increase for the average. These increases are mitigated
by a decrease for the median of $15 and a $37 decrease for the average from the reduction in
millage in the City of Miami Beach's portion of the property tax bill.
Median properties would pay approximately $2,535 for all taxing jurisdictions combined, while the
average taxes generated would be approximately $6,108 per homesteaded property. Of these
taxing jurisdictions, the highest component is the Miami-Dade School Board, at $994 for a median
value property, and $2,396 for an average valued property.
The following table provides examples of changes in property taxes for homesteaded properties
using the proposed tax rates and potential changes from 2012 values.
Impact on Homesteaded Properties Assuming
Changes in Taxable Value from January 1, 2013
FY 2013/14
FY 2012113 with 1.7% CPI
Median I Average Median I Average
2012 Tuable Value $ 122,582 s 295,315 s 124,666 s 300,335
City of Miami Beach
Operating $ 747 $ 1,799 $ 731 $ 1,761
Voted Debt $ 31 $ 76 $ 32 $ 76
Total Miami Beach $ 778 $ 1,875 $ 762 $ 1,837
Miami Dade County $ 633 $ 1,524 $ 660 $ 1,591
Schools $ 980 $ 2,362 $ 994 $ 2,396
Other $ 118 $ 285 $ 118 $ 284
Total $ 2,509 $ 6,045 $ 2,535 $ 6,108
Cba!l!lf! iD Ia!f!l!
City of Miami Beach
Operating $ (16) $ (38)
Voted Debt $ 1 $ 1
Total Miami Beach $ (15) $ (37)
Miami Dade County $ 28 $ 67
Schools $ 14 $ 34
Other $ (0) $ (1)
Total $ 27 $ 64
As with the City of Miami Beach millage rates, impacts of the combined jurisdictional millage rates
for non-homesteaded properties are based on the individual property values.
CONCLUSION
The Administration recommends adoption of the attached Resolution which sets both final
operating and debt service millage rates for FY 2013/14.
JLM: KGB/JW
106
~ 0 ....... ;f :MIAMI HERALD I MiamiHerald.com NE MIAMI BEACH" CITY OF MIAMI BEACH NOTICE OF A SPECIAL CITY COMMISSION MEETING AND PUBLIC HEARINGS NOTICE IS HEREBY given that a Special Commission Meeting regarding the Second PubliQ Hearings Ia consider the adoption of the Millage Rale and Budget lor FY 2013/2014 will be held by the City Commission of the City of Miami Beach, Florida. on Monday, September 30, 2013, commencing al5:00 p:m., in the Commission Chambers, 3rd Floor, City Hall, 1700 Convention Canter Drive, Miami Beach, Florida to consider the following: 5:01p.m. A Resolution Adopting: 1) The Final Ad Valorem Millage Of5.8909 Mills For General Operating Purposes, Which Is Six And Eight"Tenth Percent (6.8%} More Than The "Rolled-Back" Rate Of5.5158 Mills; And 2) The Debt Service Millage Rate Of 0.2529 Mills for Fiscal Year (FY) 2013/14. 5:01p.m. A Resolution Adopting Final Budgets For The General, G.O. Debt Service, ADA Ad Valorem Taxes, Enterprise. And Internal Service Funds For Fiscal Year (FY) 2013/14. 5:02p.m. A Resolution Of The Board Of Directors Of The Normandy Shores Local Gcvemment Neighborhood Improvement District Adopting The Final Ad Valorem Millage Of 1.2687 Mills For Fiscal Year (FY) 2013/14 For The Normandy Shores Local Government District, Which Is Nineteen Percent (19.0%) More Than The "Rolled-Back" Rate Of 1.0664 Mills. 5:02p.m. A Resolution Of The Board Of Directors Of The Normandy Shores Local Government Neighborhood Improvement District Adopting The Final Operating Budget For Fiscal Year (FY} 2013/14. 5:03p.m. A Resolution Adopting The Final Capital improvement Plan For Fiscal Years (FY) 2013/14-2017/1 BAnd Adopting The Final Capital Budget For FY 2013/14. 5:03p.m. _ . · . A Resolution Adopting Fiscal Year (FY) 2013/14 Fif!ai"Budgets For Special Revenue Funds For Resort Tax; The 7th Street Parking Garage Operations; The 5th And Alton Parking Garage Operations; Art In Public Places (AIPP), Tourism And Hosp~alily Scholarship Program, Green/ Sustalnablllty Funds, Waste Hauler Additional Services And Public' Benefit Contribution Funds, Education Compact Funds, Red Ught Camara Funds, And Emergency 911 Funds. 5:03p.m. A Resolution Adopting The Final Budget Of $1,200,000 From Fiscal Year (FY) 2013/14 People's Transportation Plan (PTP) Funds And $87,000 From (FY) 2013/14 South Beach Concurrency Mitigation Funds, To Fund The Final Operating Budget For The South Beach Local In Miami Beach~ A11d FurthEtr Adopting The Final Budget Of $301,000 From FY 2013/14 People's Transportation Plan Funds For Administrative And TEtchnical Operating Expenditures, As Part Of The Five Percent (5%) Allowable For Administrative Assistance And Technical Assistance. 5:03p.m • A Resolution Authorizing The Adoption Of The Miami Beach Cuhural Arts Council's Fiscal Year (FY) 2013/14 Final Budget In The Amount Of $1,470,000. 5:03p.m. A Resolution Adopting The Fiscal Year (FY) 2013/14 Police Special Revenue Account Final Budget In The Amount Of $75,000 For The Purchase Of Those Items Set Forth In Exhibit "A," And Such Account Funded By Unclaimed Evidence Currently Held In The· Police Special Revenue Account . · .5:03p.m. A Resolution Adopting The Police Confiscation Trust Fund Final Budget For Fiscal Year (FY) 2013/14 In The Amount 01 $724,000, To Be Funded From State Confiscated Funds In The Amount Of $235·.000 And Federal Justice Confiscated Funds In The Amount Of $489,000, For The Appropriation A11d Expenditure Of Those Items Set Forth In Exhibit "A." Which Shall Be Funded Through The Police Confiscation Trust. 5:03p.m. A Resolution Adopting The Fiscal Year (FY) 2013/2014 Police Training & School Resources Fund Final Budget In The Amount Of $3!;i,OOO. 5:03p.m. , . Resolution Adopting The Second Amendment To The Gen&ral Fund, Enterprise, Internal Service Fund. And Special Revenue Fund Budgets For Fiscal Year (FY) 2012/13" 5:03p.m. A Resolution Adopting And Appropriating The Fourth Amendment To The Pollee Confiscation Trust Budget For f'iscal Year 2012/201 :l In The Amount Of $10,000, To Be Funded From The Proceeds Of State Confiscated Funds, For The Appropriation And E)(penditure Of Those Items Set Forth In Exhibit "A," Which Shall Be Funded Through The Police Confiscation Trust Fund. · 5:04p.m. 1. Ordinance Amending Chapter 50 Of The City Of Miami Beach Code, Entitled·"Fire Prevention And Protection," By Amending Section 50-4 Thereof, Entitled "Enforcement By Fire Inspectors; Notice Of Violation," To Add Citations And l[llplemenl New Fine Schedule Related To Fire Code Violations; By Amending Section 50-5 Thereof, Entitled "Annual Fire Prevention And Fire Safety Inspection Permit" To Include The Night inspection Fee Previously Adopted Under Section 102.379 OfT he City Code. · 2. Ordinance Amending Chapter 102 Of The Code Of The City Of Miami Beach. Entitled "Taxation." By Deleting The Nightclub Fee Set Forth In Section 102.379, Entitled "Schedule Of Taxes, Effective October 1, 2D09". 5:04p.m. Ordinance Amending Chapter 50 Of The Code Of The City Of Miami Beac.h, Entitled "Fire Prevention And Protection." By Craatl(lg Section 50-8 Thereof, To Be Entitled "'Fire Alarms, Regulations. Penalties, Enforcement" To Estab:l.>t; • \. Requirements And Fines For False Fire Alarms. 5:04p.m. An Ordinance Amending Appendix A, Entitled "Fee Schedule" For Subsection (A) Of Section 110·168, Entitled "Sanitary Sewer Service Charge," Of Chapter 110 Of The Miami Beach City Code, Entitled "Utilities." Article IV, Entitled "Fees. Charges, Rates And Billing Procedure"; Division 2 Thereof, Entitled "llates, Fees And Charges," lo Increase The Sanitary Sewer Service Charge Imposed By Thl;l City, 5:04p.m. , Ordinance Amending P.art 1. Subpart B. Article IX, Related Special Acts. Of The Miami Beach City C<Xie Entitled "Pension System For Disability And Retirement Of Mambers Of Police And Fire Departments"; Implementing Provisions Of The 2012·2015 Collective f)argaining Agreements Between Tt1e City And Fire Fighters Of Miami Beach, IAFF Local 1510, And Miami Beach Fraternal Order Of Police, William Nichols Lodge No. B; Amending Section 62 Entitled "Definitions"; Amending Section 63 Entitled "SourcEt Of Monies For Fund; Computation Of Liability; Use And Investment Of Fund": Amending Section 65 En@ed •·computation Of Creditable Service: Service Record"; Amending Section 66 Entitled "Service And Disability Benefits Generally"; Amending Section 67 Entitled "Cost Of Living Adjustment"; Amending Section 79 Entitled "Deferred Retirement Option Plan": Amending Section 82 Entitled "Military Service": Creating A New Section 88 Entitled "Benefits For Members Hired-On Or After SeptembEir 30, 2013.
RESOLUTION TO BE SUBMITTED
108
COMMISSION ITEM SUMMARY
Condensed Title:
A resolution adopting final budgets for the General, G.O. Debt Service, RDA Ad Valorem Taxes, Enterprise, and
Internal Service Funds for Fiscal Year 2013/14.
Key Intended Outcome Supported:
Minimize taxes; Control Costs of payroll including salary and fringes; Ensure expenditure trends are sustainable over
the long term; Improve the City's overall financial health and maintain overall bond rating; Increase community
satisfaction with city services
Supporting Data (Surveys, Environmental Scan, etc.): The 2012 results continue to show the community has a
very favorable view of the City as an 'excellent' or 'good' place to live and 89% reported their overall quality of life
within the City as either 'excellent' or 'good' and 80% reported their standard of living as good and improving
compared to 53% in 2009. The City remained stable in most of the areas measured. Residential respondents
provided the highest positive ratings for the appearance and maintenance of the city's public buildings and public
schools, and the appearance of playgrounds and recreational programs. In addition, residents continue to provide
positive ratings for areas such as safety during the day/evening and services from Fire, EMS and Ocean
Rescue/Beach Patrol. Businesses continue to rate the City of Miami Beach as 'one of the best' or an 'above
average place' to run a business. Improvement was seen in rating the City of Miami Beach as a place to run a
business compared to past years with over 80% indicating business was improving compared to 49% in 2009.
Business ratings showed the highest positive ratings for the overall quality ofthe beaches, the maintenance of parks,
the appearance and maintenance of the city's public buildings, and landscape maintenance in rights of way and
public places. Also, the majority of the businesses reported being 'very satisfied' or 'somewhat satisfied' with the
City's website overall.
The survey also identified areas where the City could improve. Foremost among these were storm drainage, traffic,
homelessness, parking, and management of special events, are areas that received comparatively low ratings in the
residential survey. Business owners rated storm drainage, public transportation, parking, experience with the building
de_p_artment, and traffic low comparatively low.
Item Summary/Recommendation:
Based on direction provided by the Finance and Citywide Projects Committee meetings in July and August 2013 and
refinements at the first budget hearing and subsequent budget workshop, the approximately $1.9 million shortfall in
the General Fund between Current Service Level revenues and expenditures has been fully addressed through
positive impacts from union agreements totaling $4.6 million, $617,000 in efficiencies, an additional $2 million in
Resort Tax revenues to offset tourism-eligible expenditures, an increase of $1.2 million in the Parking Fund surplus
transfer, $370,000 of revenue enhancements, offset by a combined millage rate reduction of0.2314 and $365,000 of
the $1,683,000 in proposed enhancements, with the balance of $1,318,000 set aside in a reserve for future
consideration. Historically, the General Fund budget has increased between 6 percent and 8 percent annually,
primarily due to increases in salary and benefit costs. The total Proposed General Fund Operating Budget for FY
2013/14 is $264.1 million which is $7.8 million or 3.0 percent more than the FY 2012/13 Adopted Budget of $256.3
million.
At the budget workshop on September 23, 2013, the City Commission expressed concern regarding the ability of
departments to exceed authorized overtime budgets and requested that the City Manager present a mechanism of
adopting the FY 2013/14 Work Plan and Budget atthe second public hearing so departments are not able to exceed
authorized overtime budQets without City Commission approval.
Advisory Board Recommendation:
I
Financial Information:
Source of Amount Account
Funds: 1 $264,093,000 General Fund Operating
~ 2 $ 5,932,000 G.O. Debt Service
3 $ 19,840,000 RDA Funds-Ad Valorem Taxes
4 $160,819,000 Enterprise Funds
Total $450,684,000 *Net of Internal Service Funds
OBPI $ 75,481 ,000 Internal Service Funds
Financial Impact Summary: This budget, together with the previous six fiscal years, represents more than $77
million in predominantly recurring reductions and the General Fund Operating budget is only 7 percent more than in
FY 2006/07, in spite of 16 percent growth in the Consumer Price Index (CPI) in a similar period, and a 127 percent
Qrowth in pension costs, and many new facilities and projects coming on line.
City Clerk's Office Legislative Tracking:
I
Si
MIAMI BEACH A BrrA2
DATE 'f-,3D-13
109
~ MIAMI BEACH "'=""
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeochfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and M
DATE: September 30, 2013
SUBJECT: A RESOLUTION ADOPTING FINAL BUDGETS FOR THE GENERAL,
G.O. DEBT SERVICE, RDA AD VALOREM TAXES, ENTERPRISE,
AND INTERNAL SERVICE FUNDS FOR FISCAL YEAR 2013/14.
ADMINISTRATION RECOMMENDATION
The Administration recommends that the City Commission adopt the attached Resolution
which establishes final budgets for the General, G.O. Debt Service, RDA Ad Valorem
Taxes, Enterprise, and Internal Service Funds for Fiscal Year (FY) 2013/14.
PROCEDURE
As outlined in the companion General Operating Millage Agenda Item, Section 200.065,
Florida Statutes specifies the manner in which budgets are adopted. First, the final millage
rate for both the general operating and debt service is adopted, then immediately thereafter,
final budgets by fund are adopted. The attached Resolution adopting final budgets for the
General, G.O. Debt Service, RDA Ad Valorem Taxes, Enterprise, and Internal Service
Funds for FY 2013/14 is therefore presented to you at this time for adoption.
Additional details are contained in my Budget Message in the FY 2013/14 Work Plan and
Budget, however, highlights of that document are outlined below.
CHANGES FROM TENTATIVE BUDGET
The first public hearing adopting the tentative millage rates and budgets for FY 2013/14 was
held on Wednesday, September 11, 2013. A budget workshop was held on Monday,
September 23, 2013, at which the Commission discussed reducing the tentative general
operating millage rate by 0.0275 mills to 5.7551 mills. On this date, the Commission
recommended the proposed efficiencies, the proposed new and enhanced revenues, and
$365,000 of the $1,683,000 in proposed enhancements, with the balance of $1,318,000 set
aside in a reserve for future consideration.
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Page 2
BACKGROUND
Over the last several years, the City of Miami Beach has adopted budgets that provided tax
and fee relief while at the same time providing improved services that address needs and
priorities identified by the community (primarily in public safety, cleanliness, landscaping and
beautification, recreation and cultural arts programming, renewal and replacement funding
for our facilities, and building/development functions); and providing structural changes that
enhanced capital funding and reserves. Attachments A through G attached to my budget
message provide details of the efficiencies/reorganizations, service reductions, revenue
enhancements, and service enhancements considered as part of the development of the
proposed FY 2013/14 Work Plan and Budget. As a result of these initiatives, the proposed
budget continues our focus on providing "value of services for tax dollars paid" by continuing
to provide services to the community free of charge or at significantly reduced fees, including
free performance arts and movies in the parks, free access to pools and youth centers,
reduced fee recreation programming, enhanced maintenance of our newly renovated
facilities, etc. -the services that our residents and businesses told us yet again are
important to them during the 2012 Community Satisfaction Survey.
Between FY 2007/08 and FY 2012/13, the General Fund absorbed almost $43 million in
reductions (almost 17 percent of the $244 million FY 2011/12 General Fund budget) and
reductions of approximately $50 million city-wide and 271 full-time and 13 part-time positions
across all funds. Combined with approximately $21 million in employee "give-backs"
achieved between FY 2009/10 and FY 2012/13, this represents almost $71 million in
combined "givebacks" and reductions over 6 years.
FY 2013/14 BUDGET DEVELOPMENT PROCESS
As in past years, the Proposed Work Plan and Budget was developed through an intensive
review process with our City Commission. Preliminary budget information was provided in
meetings with the Finance and Citywide Projects Committee (FCWPC) on July 8 and July
10, 2013. At the July 8 meeting, the Committee was briefed on the preliminary General
Fund FY 2013/14 Current Service Level Budget (CSL). Property tax revenues were
projected to increase by $7.6 million due to growth in taxable values of 6.8 percent. Based
on other changes in overall revenues, the net increase was projected at $6. 1 million.
Offsetting this increase in revenues, was an estimated growth in expenditures of $11.0
million, driven primarily by a $5.5 million increase in pensions costs and a $2.6 million
increase for merit pay and step increases. The resulting gap for the preliminary General
Fund CSL Budget was $4.9 million. At the July 10 meeting, the Committee reviewed the
preliminary FY 2013/14-2017/18 Capital Improvement Program and FY 2013/14 Capital
Budget and discussed capital project priorities.
At their July 17, 2013 regular Commission meeting, the Commission voted to reduce the
General Fund operating millage rate by 0.2 mills resulting in a decrease of $4 million in
property tax revenues based in part on anticipated savings due to pension reform in the Fire
and Police pension plan. At the August 21, 2013 meeting of the FCWPC, the General Fund
CSL Budget was updated to reflect the impact of the millage rate reduction, positive impacts
from union agreements totaling $4.6 million, and miscellaneous changes to revenues and
expenditures. The resulting gap reflecting changes since July 8 totaled $2.5 million. At the
same meeting, an approach to balance the General Fund to close the $2.5 million gap was
111
Adopting Final Budgets
September 30, 2013
Page 3
discussed. This approach included $242,000 in efficiencies; bringing in an additional $2
million in Resort Tax revenues to the General Fund to offset tourism~eligible expenditures,
an increase of $1.2 million in the Parking Fund transfer to the General Fund, revenue
enhancements net of offsetting expenditures of $220,000, and various enhancements
totaling $1.2 million (net of offsetting revenues). At the August 22, 2013 meeting of the
FCWPC, various items impacting the budget were discussed including Information
Technology projects, rates for the water and sewer system, and future stormwater needs.
GENERAL FUND CURRENT SERVICE LEVEL INITIAL BUDGET GAP
General Fund Revenues
On the revenue side for FY 2013/14, based on the July 1, 2013 Certification of Taxable
Value from the Miami~Dade County Property Appraiser, values of existing properties
increased by 6.8 percent from the July 1, 2012 tax roll certific~;~tion. This increase compares
to taxable value increases of at least 8 percent per year from July 1, 2001 through July 1,
2007, but decreases of an average of 6.4 percent per year between FY 2008/09 and FY
2011/12. Taxable values increased by 5 percent in FY 2012/13.
Subsequent to the distribution of the City Manager's Budget Message on September 6,
2013, the updated electric utility tax projection of an additional $371,000 in revenues in the
General Fund was reflected in Current Service Level (CSL).
In total, CSL revenues are expected to increase by $4.7 million for FY 2013/14, principally
due to an increase of $3.6 million property tax as a result of higher property value and $3.1
million in increased licenses and permits revenue, reflecting the increases in building
development activity and. These increases are offset by decreases in Other Taxes due to
declining telephone utility tax revenue and lower than budgeted electric franchise fee
revenue in FY 2012/13, a reduction in Prior Year Set Aside which is a surplus of one~time
funds, and a reduction in Prior Year Set Aside one~time funds to offset pension increases.
The total CSL revenue estimate is $261.1 million, an increase of $4.7 million from the FY
2012/13 adopted budget.
Pmperty Taxes-Normandy Shores
O!herTa.xes
licenses & Permits
lntergQ\ell1mental Re'loelue . . -
Charges for Ser.lces
Fines & Forfeits
Interest
Rents & Leases
Miscellaneous
Other Non..Qperati ng R......,ues
6,464,000
11,830,000
8,532,000
30,965,000
1,500,000
7,200,000
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Adopting Final Budgets
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Page4
GENERAL FUND CURRENT SERVICE LEVEL EXPENDITURES
On the expenditure side, CSL expenditures typically have increased between 6 percent and
8 percent annually due to salary and benefit increases and other normal cost of living
adjustments. In FY 2013/14, increases are estimated to result in an approximately $6.7
million (2.6 percent} increase in expenditures, the majority of which is due to the following:
• A $3.0 million increase to Salaries and Benefits reflect increases in employee costs
such as 5% step increases for members not at the maximum of their range in the
Fraternal Order of Police (FOP) and International Association of Fire Fighters (IAFF)
bargaining units and a 2 percent merit increase for other employees. Merit and step
increases apply within existing pay ranges. Impacts from Communication Workers
of America (CWA) union agreement include three percent merit eligibility, eleven
percent extension of the salary range for Lifeguard II and Lieutenants, changes to
holiday pay and increase of union time bank hour resulting in $507,000 increase in
salaries, and a $30,000 increase for reinstated shift differential.
• A $0.9 million increase primarily due to Police Department overtime costs increasing
over the FY 2012/13 budget amount that anticipated aggressive savings in overtime,
to actual needs.
• A $0.2 million increase in pension costs, which reflects an increase of $2.2 million in
Fire and Police and $3.3 million in the General Fund share of the $5 million increase
Miami Beach Employee Retirement Plan (MBERP) annual required contributions that
is offset by implementation of pension changes for current and future employees that
result in savings of $5.4 million to the General Fund (and $5.9 million citywide) as
follows: International Association of Fire Fighters (IAFF) $2.1 million, Fraternal Order
of Police (FOP) $3.4 million, and Communications Workers of America (CWA) -$120
thousand.
• A $0.2 million increase in health care costs, which reflects lower than budgeted
health insurance costs in FY 2012/13. The FY 2013/14 CSL Budget assumes an
increase of 1 0 percent over the FY 2012/13 projected experience as determined by
actuarial assumptions based on the claims expenses.
• A $0.35 million increase in Other Benefits for a new Well ness Incentive program in
Police as a result of the recently ratified union agreement with FOP although the City
has no historical trend data on this benefit, the proposed Work Plan and Budget
assumes that half of eligible FOP members will receive the bonus.
• A $1.0 million increase in Operating Costs, a 3.9 percent increase from FY 2012/13
budget. The City Attorney's Office includes $125,000 in additional Outside Legal
fees to fund collective bargaining/labor negotiations through impasse, if needed, and
$40,000 in Professional Services based on unanticipated litigation, appeals and
transactional assistance requiring specialized outside counsel. The Building
Department includes $165,000 in Temporary Labor and Professional Services to
address increases in demand, offset by increased building permit revenues and
$35,000 in Operating Expenses for building board ups of abandoned property. The
Parks Department includes $290,000 in golf courses for living wage impact of the
new management agreement as the City's Living Wage ordinance did not apply to
the prior agreement, increases in credit card/bank fees, and property and general
liability insurance. The Procurement Department includes $60,000 in Temporary
Labor for increased support in evaluating and implementing improvements to the
City's contract management process to ensure Sunshine Law requirements. Funding
will be re-evaluated once the improvements have been made. The Organizational
113
Adopting Final Budgets
September 30, 2013
Page 5
Development & Performance Improvement Office includes $67,000 in Training &
Awards that was previously budgeted for in the Parking Department to provide
increased transparency.
• A $1.9 million increase in Internal Service Fund charge-backs to Departments
primarily due to similar increases in salary and pension costs as described above
that are then charged back to the General Fund, as well as equivalent increases in
health insurance costs for retirees, and increases in debt service for fleet vehicles. It
is important to note that fuel prices in FY 2013/14 are budgeted at current prices.
Should prices increase further, the General Fund will need to fund these increases.
• A $0.8 million decrease due to the elimination of setting funds aside for future
pension increases
Pension-F&P
Pension-MBERP
Other Pension Costs
Health and Life
Other Benefits
Total Benefits
Total Salary and Benefits
for Future Year
The resulting gap between General Fund CSL expenditures and CSL revenues is
approximately $1.95 million.
Together, salaries and fringe represent approximately 72 percent of CSL costs, with salaries
and pension representing approximately 66 percent of the total current service level (CSL)
budget of $263.0 million, (including the impacts of meriVsteps increases, pension
contributions, etc.)
APPROACHES TO BALANCE
After the August 22, 2013 meeting with the Finance and Citywide Committee, the Operating
budget continued to be refined. The Proposed FY 2013/14 Work Plan and Budget includes
the transfer of an additional $2 million transfer from the Resort Tax Fund to the General
Fund to cover additional Resort Tax eligible expenses in the General Fund, as well as a $1.2
million increase in the prior year parking surplus transfer to the General Fund. The transfer
of prior year Parking Fund surplus was proposed to be offset by $617,000 of efficiencies,
$370,000 of new or enhanced revenues, and $1,683,000 of enhancements. At the first
public hearing on the budget on September 11, 2013, the Commission adopted the
Tentative Budget, but moved the proposed enhancements to reserves pending further
discussion at a subsequent budget workshop. A budget workshop took place on September
23, 2013, at which the Commission approved the proposed efficiencies, the proposed new
and enhanced revenues, and $365,000 of the $1,683,000 in proposed enhancements, with
the balance of $1,318,000 set aside in a reserve for future consideration.
114
Adopting Final Budgets
September 30, 2013
Page6
Taking into account discussions at the Finance and Citywide Projects Committee meetings
in July and August 2013, as well as direction from Commission at the first public hearing on
the budget and subsequent budget workshop, the approximately $1.95 million shortfall
between Current Service Level revenues has been closed through a combination of
proposed reduction/efficiencies, enhancements, and changes in revenues despite an
additional millage rate reduction of 0.0275.
Historically, the General Fund budget has increased between 6 percent and 8 percent
annually, primarily due to increases in salary and benefit costs. In FY 2013/14, the total
Proposed General Fund Operating Budget is $264.1 million as shown in Attachment A,
which is $7.8 million or 3.0 percent more than the FY 2012/13 adopted budget of $256.3
million.
Attachments B through E provide a summary of the efficiencies/reorganizations, revenue
enhancements, and service enhancements considered as part of the development of the
proposed FY 2013/14 Work Plan and Budget. As a result of these initiatives, the proposed
budget continues our focus on providing "value of services for tax dollars paid" by continuing
to provide services to the community free of charge or at significantly reduced fees, including
free arts and movies in the parks, free access to pools and youth centers, reduced fee
recreation programming, enhancement maintenance of our newly renovated facilities, etc.-
the services that our residents and businesses told us yet again are important to them during
the 2012 Community Satisfaction Survey.
Furthermore, the proposed enhancements/reorganizations help further three priorities I
identified during my selection process: {1) increasing public cleanliness and safety, (2)
focusing on customer service to our residents, businesses, and visitors, and (3) improving
the administrative operations that are critical to our service delivery.
A list of potential additional enhancements requested by departments but not recommended
by me in the Proposed Budget can be found in Attachment F. While many ofthese potential
enhancements are important and should be considered over time, they were considered a
lower priority than those incorporated in the FY 2013/14 Proposed Budget and Work Plan.
Further we have attached a full list of potential service reductions that were considered, but
not recommended by Departments or myself. The list can be found in Attachment G.
AUTHORIZATION FOR OVERTIME EXPENDITURE
At the budget workshop on September 23, 2013, the City Commission expressed concern
regarding the ability of departments to exceed authorized overtime budgets and requested
that the City Manager present a mechanism of adopting the FY 2013/14 Work Plan and
Budget at the second public hearing so departments are not able to exceed authorized
overtime budgets without City Commission approval.
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Adopting Final Budgets
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Page 7
APPROACHES TO BALANCE
inary Current Service Level (C::f;~) Budget
mployee Givebacks to Offset increases in health and pension costs
· Net Impact trOm union Agreements ~···· ·· ·· ·· ·
···Police Health Incentive Program
Minimal.lmpact R~uction 1 Efficiencies
Additions and Enhancements
Reserve -Set Aside
illage Rate Reduction of 0.0275 Mills
Resort Tax -Transfer to GF
Parking Fund -Transfer to GF
Revenue Enhancements
116
Preliminary C:::~l: Gap
$ 617,000
365,000
1,318,000
1,066,000
Adopting Final Budgets
September 30, 2013
PageS
GENERAL FUND REVENUES
Property Taxes
Property Taxes -Normandy Shores
Other Taxes
Licenses & Perm its
Intergovernmental
Charges For Services
Fines and Forefeits
Interest
Rents and Leases
Miscellaneous
Resort Taxes
Other Non-Operating Revenues
Reserves -Bldg Dept
Parking Surplus Transfer
Prior year set aside
Prior year set aside for Pension
Total
GENERAL FUND EXPENDITURES
Salaries
Overtime/Other Wages
Benefits
FY 2012/13
Adopted Budget
$114,317,000
129,000
24,023,000
20,033,000
9,827,000
10,668,000
2,199,000
2,983,000
6,464,000
11,830,000
30,965,000
8,532,000
1,500,000
7,200,000
3,400,000
2,210,000
$ 256,280,000
FY 2012/13
Budget
$ 100,083,000
$ 10,392,000
117
FY 2013/14
Proposed (2nd
Hearing)
$ 117,411,000
147,000
22,765,000
23,383,000
10,214,000
10,315,000
2,639,000
2,921,000
6,945,000
12,441,000
32,965,000
8,516,000
1,500,000
8,400,000
2,700,000
831,000
$ 264,093,000
FY 2013/14
Proposed (2nd
Hearing)
$ 103,270,000
$ 11,049,000
$ Change from
Budget
$3,094,000
18,000
(1,258,000)
3,350,000
387,000
(353,000)
440,000
(62,000)
481,000
611,000
2,000,000
(16,000)
-
1,200,000
(700,000)
(1,379,000}
$ 7,813,000
$ Change from
Budget
$ 3,187,000
$ 657,000
%
Change
from
Budget
3%
14%
-5%
17%
4%
-3%
20%
-2%
7%
5%
6%
0%
0%
17%
-21%
-62%
3%
%
Change
from
Budget
3%
6%
Adopting Final Budgets
September 30, 2013
Page9
USE OF ONE-TIME REVENUES
The City's policy regarding use of one-time revenues states that "The City of Miami Beach
wlll use one-time, non-recurring revenue for capital expenditures or one-time expenditures
and not subsidize recurring personnel, operations, and maintenance cost".
Similar to the FY 2010111, FY 2011/12, and FY 2012/13 budgets, the FY 2013/14 General
Fund revenues reflect the use of $2.7 million in prior year surplus (revenues in excess of
expenditures) specifically set aside for this purpose and Building Department reserves of
$1.5 million are also included. A carry-forward savings from the $0.8 million allocation of the
one-time pension credit to the General Fund is also reflected as a one-time revenue for FY
2013/14. In total, the General Fund Operating Budget reflects a total of $5 million in one-
time revenues, offset by $1.4 million proposed transfer to capital.
PROPOSED FY 2013/14 ENTERPRISE FUND BUDGETS
Enterprise Funds are comprised of Sanitation, Water, Sewer, Stormwater, Parking, and
Convention Center Departments. The Proposed FY 2013/14 Enterprise Funds Budget is
$160.8 million. This represents a decrease of$.3 million (0.2 percent) from the FY2012/13
budget of $161.1 million, primarily due to:
• Increases in salary and health cost similar to those described in the General Fund,
• Increases in pension due to the continued recognition of investment losses from
2008, which are recognized over five years. (Please note that savings generated by
pension reforms to the Police and Fire pension plans applied to the General Fund,
not the Enterprise Funds).
• Increases in funding for future renewal and replacement projects and equipment
which is determined by prior year depreciation amounts.
These increases are offset by decreases in Water and Sewer treatment DERM fees charged
by Miami-Dade County ($137,000)-which is associated with projected decreases in water
and sewer revenues collected by the City; decreases in budgeted Internal Service charges,
elimination of the reserve for future true-ups ($1. 7 million) in the Water division and debt
service reduction in the Water and Sewer divisions.
PROPOSED FY 2013/141NTERNAL SERVICE FUND BUDGETS
Internal Service Funds are comprised of the Central Services, Fleet Management,
Information Technology, Risk Management and Property Management Divisions. The
Proposed FY 2013/14 Internal Service Fund budget is $75.5 million. This represents an
increase of $16.1 million from the FY 2012/13 budget, primarily due to $15.8 million for
medical and dental benefits for active employees previously not appropriated in the budget
to more accurately reflect the City's transition to a self-funded program from a third party
provider. Internal Service costs are completely allocated to the General Fund and
Enterprise Fund departments, and the Risk Management Fund reimburses the General
Fund for the cost of legal services.
118
Adopting Final Budgets
September 30, 2013
Page 10
CONCLUSION
In summary, the FY 2013/14 General Fund Proposed Work Plan and Budget maintains
current service priorities for the community, despite property tax rates set at 1.55 mills (20.3
percent) lower than FY 2006/07. Further, I am also recommending keeping water, sewer,
and stormwater rates flat, other than the sewer pass through for increases in the Miami-
Dade County wholesale sewer rate.
The Administration recommends adoption of the attached Resolution which establishes final
budgets for General, G.O. Debt Service, RDA Ad Valorem Taxes, Enterprise, and Internal
Servi4%ds for FY 2013114.
JLM: KGB/JW e
119
ATTACHMENT A-FY 2D13/14 BUDGET-PRIOR YEAR REDUCTIONS, PRELIMINARY CSL PRELIMINM:Y CSL INCLUDES ,0% lr"JCrt;~$~ 1ri Hee.lth lnsuranc~ Dces n~l include incre.!s.es to hvmg wag-e G•I'Miral Fund Pricrlo P'lilmllion and In lama I Sarvice Adi1.1stm•nts M~tvor & Cort1m1ss1~n City Ma:-lt~ger Cornmunicallons. OBPJ Q-Q Dev & Peformance lnrt~-at1ws~u t~nance Procuremanl Human RewurceSJlebor Ralatl.:~ns C1hCierk CitjoiA!torney ~ teal Esta1e. HoLJsinQ &. Commun1ty DeY 1\.) ~~1111-Jnfty SeMce.~ o~ 1-'lanrl!nQ TCED C-;.de Com~1ance PArks & Recreation (1ncludin~ Golf caurnos.' Pl.'l;!li~Works c1:-. Pel ice Fire Cii'IW"ide G•neral Fund Transfars Capital R-eun.l'll Rneorv8 -S•t Aside Subtotal R•nrv~ for Flit•.u·• Budaat Sl'liortfAII Pa..,...._s.vo.u-Go C•Dlt.l Info & CMnm. T•eh F1.1nd CapiiZIIInvutment UpkMp Acd R•nuwal.and Ro;placem~tnt Fund" Hom•oO«Il<llrto DlvidAond Tr.ans.l•r 1-o Rfs.k fund 1----Tran.sl•r lo-11% 'lts.erv~ 8-Y~t1n· Prir;:~r R~tduclionl { lhr'OU!ilh FY 2(112113 5 lmp-a.cl !% of FY201.2f131 Polliifion$1% of FY:2012113 ~udgee Budg~T .. % 14.2 B01 -9% 4SOS67ll -21% 367,85Q)I .-41% 298.44911 ·17% sea.32tH -13% 127.40511 ·12o/• '421l538 -24% 136,S99) -9%-'475 555)1 -11% 2a1.91oJI ·11% 501,16511 -5% 310,351 -9% 550, ~00) -22% 843,8:?711 -18% "2.964.74311 -10% 1,617,53511 -23"% 63,a63ll -1% 4,G72 333)1 -S'% 2,368,1 .... )1 --4% 2,2n.11211 -21% FT -2.3 -l.3 74.0 -3.0 _,0 0 ~ -55 ~ -33 -3.0 :;Jj' -8.0 -4.0 -25 F'T % 0.01 -13% 0.01 -34% o.ol -eo% o.or -31% ool -31% 1.0 -11% 0.0 00 -11% 0,0 -H:I% 1)0 -1-Q% -13.0 3.0 -21% -30.0 -30 0 -20-% -16.5 1.0 -61.0 -7.0 0.0 0.01 -46% 0.0 3% ~ ~ 0.0 FY 2012113 Adopted Buda•t s-. 1,548.000 2,313.000 81J3.000 1,7'i'0,37S 36g,625 4,428.000 1,003.000 1.827.000 1,S05 000 4 S.18.MCl :2,498,000 10.985.000 3,419 000 2.503.000 FT 17.66 067 5>0 0 80 ~ TI'Oo' 6.00 14 30 B.60 1867 H~.40 1'300 25.00 1350 PT 1.!"! 1.0 30 4,647 'JOO 36c00 12.0 2-8.772.000 167 00 130.0 6.5-48.000 4.B41.MO 40AO 3700 g-4 El63 000 50B.OO 15.0 62 242,000 .48 0 ~ PROPOSED FY 2013!14 CSL CSL lneluthng Transfan. Mtw••n CNpts prior to Pension and lnta-mal S•rvie• A.Uoar:tlor.s (rollndad to tiM. ooo's.l l's 1,564,000 2",79'9,00;0 82:2.0(10 Ul42,000 424,000 4,460,000 , 104 000 1.777.000 1,343,000 4.526 000 Z,25fl,OOD 11.357.0GG 3-,330,000 2.791.000 4,531,000 :H;l,717.000 6,592,000 4,827,000 97,14:2 000 -62.004 ODO 9,688,000 Pen1lon All.r>eatlon Prior to!) Unjo-n llnt~ornal SarvLce lmp•eta Allo-c:allons , .• 5:.3,000 ~07,000 ~ 76,000 "9,000 165 000 38.000 fl(l 000 11,000 17:5,000 ~.000 434.000 , 17,500 1:?1.000 74,000 600,500 1llS,OOO 1g7,0t'JO 3,220,0~0 7:5.000 $'• ti,MO 26,000 11.000 B,OOO ~ 23,000 ?,000 10 000 3.000 13,000 51.000 215.000 32,000 4.000 64.000 '2:3-D.DOO l 000 13.000 1.00-6000 2Q.S 000 179,000 19,704,627)1 -1%1 -U2.DI -24.0) -13%1 $ 252.407,000 I 1338.201 210.0) s 256,10<,000 I I 5,822,000 1,662,000 2,6-:10.000 /,5oo ooo~ ~ 1,038,000) 1,056,52Q {4,QOO,OOO 11,000 0001 {3c338.41!0l 1.400.000 30!1 OQoO 2HiO:JoO 1,65!01,000 1.400.000 395 000 216,000 ~ Impacts and lnt.amal Union Agmt I CSL with Pans I on Admin F-u I l~e.lu-ding Servlc• A11oactlans~ Addll. E. fficianey A-dj. P•n.stl)n Savings and Union lmpaeta~ Raor_g. Etc. %of CSL POS.Impaeta Servic-e Enhan~mantsl R:aS&N& .Sa-l Aslda FV2:01!f1• F'ra~_cn~ad Budi!&f s·. l's Qo.DOO 3.00() '000 5.000 34.000 4,500 10.000 34,500 7,000 '-6,000 z.g~4.000 1.541.000 (M3~.ooo .X• 1 713.0~0 2,PSO,OOD 837,000 1,Q26.000 393 000 4.fi5Q,OOO 1,141,000 1.827000 1,350.000 4,714,000 2 342.000 11,g72,000 3,475,000 2.!~16,000 4,679-.000 30,14Q,OOC 6,745 000 5,031,000 9BA~.OOO {!1,673.000 10,0t51'.000 259,0 3S,OOO 1.400,00(l 395 000 2UI 000 1,Q8i.QOO S'• FT PT $'• '4,000 -0.2% 6-9,000) -2-3%11 -0.5 1 000)1 -0 1%11 I I I $ 4,000) -0 2% 1,000)1 -0 3% 15 000 -0 3% 4,000) -0 4% 5 OOCJI -o.3% €,00011 -0.4% '3(1,QOO)I ..IJ.6o/o 7,00011 -0.3% 27.000ll -0 2% B,OOO)I -0,28,ol. 11.00011 -0 4% 11.00011 -CI2%11 I I 20s.ooo oo,oooll -(ll%11 ·1 a 10 000\l ..(11% '64,00011 -1.3%11 ·1.0 1s.a.o::mll -o.2% 151',00(] 'Q2,000)1 -0 1% 0.0% _s_·. __ 1,7HJo 000 2.'911.000 83fl,OOO H122.000 392.000 4.fl44.000 1,137.000 1.822,000 1,344,000 4,CS.4.00(l 2.33-5,000 11.945-,000 3467.000 2:QGS,OOO 4,871$,0(1{) 30,059,000 6,735,0(}0 ~ 98,43-S,OooCJ 61.581.000 10,007,t'JM (617,000fl -0.2%11 ->.5 o.on 3&5,ooo 1 5 2ss,1&l,ooo 0.0% 0.0% 0.0% 1318,000 u_ $ $ $ 1 $ $ s $ 1.3~8.000 1,400000 395,000 216 000 UlS-1.00{) ____ Tctal Generan:urJil!"$~9o]J -17%1 -182.8[ -2.4 ol -13%1 $ 256,280,000 I 1ll1..2l 210.01 S 26-0,17.fi,OOD D S 5,8.22,000 1,6n,ooo I $ '4,U~.ooaJI I 203,0>7 .ooo I S 611,000~1 -0.2%11 -~ 5 0,01 $ 1 ,-1;113-:J,OOO I $ 264,093.000 ~ N•lgborhood S~orvlc .. Dapartmtnl WI!!!. aj'lollt Into wulousfunction& and stgnlficanHy raduc•d In F"f 200-,108-Ctl&rt raflacts reductions as part D'f Cod-e Comp-liance -FY 2010111 Budget Included t9du<:tio-n• fgr or;;ontrullng out/converting positions to part-lime, rv:au1tingln $221.901 In deparm-ent Phm EJ liltvings offut by lhc,..u•d COtltihgC~oh.::y, Thusa w-are n.ot impl•mantedi and the FY 2010111 Dvpartment budget haV9 tMilvn. adiu•tvd lo r'ltflect the Impact. -Ort.Hinin.tlonal D-ov.lopmenland PerfonnancQ lnitl.ativas spllta!lil!i npertfltlli Divij5Jon from OBPIIn FY 2012!13 1'11lltgArlinltil'loli "Ren&waland Replacvmantaxpandituras Increased In CSL to reflect r~ven1.111s from dadi-calad mlllago
~REL.IMI~Y CSL INCLUDES 1·:-% Increase 1n Health lnsu"tlnce Does nol include lneree.Ms b h..,;fi!J w.aoe S...Ye11r Pri-or Reduction a ( lhrough F'i 2012113) CSL includiBg Tr•n5hua batwg.s-n O.pb;; prJgr t-o. Pam;;ion 11nd S lm~ct/% ol FV20121i3 PQsilion5J % cf FY2DU/13 Bud et BuduwT lrll•uno~IS'ilrvicG Pension-' II Union •om1 GSL with P•nsittn Se-rvle.:. AII<Ja.~llo;ons Allocation Prior Imp~ el-l and Internal Enhancliln'IIIII"'RI (roumhd ta tha to Union Internal Service Admin Fou lnclt-Jding Servic-e Allo.diont: Addtl. Effh~:141rtoey "'t'"'f R-e5t~~rvlil -5111 FY20t3,14 FY 2.01211-3 Ado tMI 8tJd ol OOD's lmncts Allocelion!i Ad'. Pension S;avir~as ;and Un1con lm1nct-. R11o;ora.Eit: CSl POS. lmllflc~ A~tll;ie Propos.d BudQIII lnhr11al Servici' Funds lr.forma•ion T$chnoiOliJ:t: $ , 421 g77 -'9,. .. -10.-o 00 -27% Ul,356 000 :le.o ,5 852 DUO 22B 000 $ 111 [)QO 13 000 $ 15,896 (10{) $ 36Q.OOO -2 ~% $ 15-527.000 Ri:<;k MaMg.ement $ 325 443 ·1% -O.S 0.0 -7% .23 494 000 BJ 13 906,00.0 8 000 21 0[')0 $ 13.036 000 0.0% $ 13 Q35.000 Cer~tru1 S01vices s a? OB-4 -0% -1<e 0.0 -36% 906 000 4.4 '933 00'1) 15 000 948,000 $ 0.0% s ~8.000 ~ ~r~_rt Mi;t~emen1 -Non ROA $ 1.-«19 437 -17% ·22.0 0.0 ·50% 1\.) -l~et Mar~asemenl $ (1Q-9,304) ·2% -3,(1 0.'1j. ·14~ A"&dicl!ll! & Den1al 8,862,000 44.0 9,150.000 161,000 4'1100{) 3 000 fil25'1l,OQO I 2,000 00% ·1.0 $ 68,000 -$ g 325,000 G.700,000 200 20 11;1,414.DOQ 70,00[1 12700[1 $ 10 357 000 I 2.000 00% $ 14.000 $ 10 369 000 25 34'11 000 26.000 $ $ 25,377 000 I 25,377,000 ~ Tobl' lntaJna~l Sarvlc• Funds! $ (314i8,225Jl .S%1 -37.11 o.ol -41% 5o.no oooT 111.61 2.ol s 75 6G4 000 s 510 oo-o $ -32600-o $ $ 18000 ~ 1511~ 000 s 37lo000 -0.5%. ·1.0 0.0 $ !!i200Qo s 7~ 48'\ OOD Enterprise Funds Cl'lr.VAni,On CE!r!l$r $ 403 761 -~% 05 00 , . .,., 12 702 000 2.50 12,622 ODD 30,000 1n.ooo $ 31,000 $ 12,744,000 $ 18000 -0..1% -1.0 20 $ 12.72fJ.OOQo Water s e54713 -2% -no 00 -3-3-,.:, 34,036.000 52.1& 31433000 156 00.0 5>.000 113,QM 0000 31.-412.00-D s Q.OOO 0.0% $ 31 522 000 &!v.er $ :279QM -1% ·8 0 00 -23% 37,465 000 34.1-5 37-QSS COO 94.000 27,000 57,000 5 000 'J.B.1211,00-o $ 3,000 0 0% $ 38,132 000 Stcrmwater $ 65017-5 -5% -2.-5 0.0 ·12% 11.926.000 21.M 1:2,0:3-7000 sg,ooiJ 2.03 000 2.000 2",00{] ,, ~23 000 $ 3000 0 D% $ 1750(]0 $ 12,09:70@ Sanlt!-tion $ 58-4 232 -3% -10.0 0.0 -5% 17,J02,000 182.00 11 13~3 000 127.000 1'9B,DOO 11,000 17,!il53,00-G $ 61,000 -<)3% 1 0 oo $ 17,915,0\JO P.erkir.~ $ 956151 ·2% -1-4,-Q 10 0 1% 47,1557,000 ,~3.00 21).0(J 4tl,556 COD 606,00i) ?a. 000 14,000 12 00\J 4701000\J $ 28.000 -01% s 168.000 $ 47.227 000 Tcl'taJ Enh1rpris• Fur.ds s 3,52~.021 -2% -51.-o 16.0 -1% 11!1,D&iB,OOO 41l5.1 ... ors 1 58,4 117 ,OQ 0 s 748 000 s 12,000 I 71,000 $ 15 000 $ 15£1.171,00(1 s 12.2,000 ~0.1% ·2.0 2.0 I 343,000 $ 159 619 0(10 GAAN'D lOTAL.., S 49,'76-8,93-6 ·1t% ·271JJ 4.0 -14% 476,6961ooo 1 18S4.QI 241.01 s 4-8.t,27Q,OOO I $ 7,Mo.oo-o 1 s 1.3<1,000 I I ,71,00011' ,4,666,00Dd $ 417.970,000 l s 11,112,000!1 -0.2%11 -5.51 uls 2,1oa.ooo 1 i 499,193,000. 1854.$1 241.0 t.an lnt'ilmal Sg.rvlco Funds $ so,no.oool s 1121 ~ •I s 7s.•o•.ooo Is 51o.ooo Is p ... ooo)l s Is (16,000!1 ~ 75,772,000 1 $ p73,ooo)l I 1•1ll ~1 OJI ••I s 82,oool S 7:5,481,000 TOTAL NET INTERNAL SERVICE FUNDS, $ [46,270.71111 ..... , -233.il -o.ol 20%1$ 417,3ea.ooo I 1.743.3 23o.ol $ 41U75.Doo I s &,57o,ooo I $ 1,614,oooj S ..Jr1&01>j) I (4,600,000!1 $ 422.19s.ooo It: !73f.OOO!I 0.3%.11 ..4.51 oal I :2,0~,00G i-S 423,'112,000
ATTACHMENT B
PROPOSED POSITIVE IMPACT OR MINIMAL SERVICE IMPACT, EFFICIENCIES, ETC.
i
i rather than citywide. Reducing annual funding from $727K to
$200K. Due to the structure of the existing contract change with an
effective date of October 1, one payments will be made in Fiscal Year
2014 of $160K. In future years the saving would be approx. $526K. FY14
Eslimted savings to the General Fund $323,000. The remainder ($44k
be allocated between all other funds through internal service
0.0 0.0
122
0.0 0.0
0.0 0.0 0.0 0.0
ATIACHMENTC
PROPOSED REVENUE ENHANCEMENTS
Promote compliance and improve overall safety within the City through the
implementation of a new fire false alarm fee. The fee will be set at $250 after the
3rd-5th false alarms; $500 for the 6th-11th false alarms and after the 12th false
false alarm fee for police to mirror that of Miami Dade County's provisions
commercial and residential callers
Legitimize the service delivery of all fitness classes held on City property,
designate specific locations/park., for each service provider
and legalize that any Commercial for-profit business that is interested in using a
city park. as a location for delivery of a program or service is required to obtain a
Commercial Fitness Rental Permit
OTHER REVENUE
Red Light Camera Fund -City Clerk
A change in State law, effective July 1, 2013, requires municipalities with red light
cameras to set up local hearing officers for drivers who get violation notices and
want to appeal them. (offset by service enhancement request for a Clerk
postion and Special Master funding)
123
210 000
$ 108,000 $ 108,000
ATTACHMENT D
PROPOSED ADDITIONS AND SERVICE ENHANCEMENTS
Police
Public Safety Communications Units (PSCU) Dispatchers Enhancement-Seven (7)
additional dispatcher positions for the Public Safety Communications Unit (PSCU) to
ensure the continuity of operations of the PSCU on a 24/7 basis. This enhancement
includes an offsetting reduction in overtime of$199,000. {Restores four Dispatcher
positions eliminated during the FY 2007-08 bud et process]
Code
Improve monitoring of waste runo by adding a Green Team to include 1-Code
Compliance Manager, 1-engineering Inspector and 1-Code Compliance Officer (offset by
revenue from permit for grease traps estimated at $350 x 600 = $210,000)
•
Fleet Mana ement
Improve Warehouse Operations by converting 2 Part-time Fleet Service Representative
positions to 1 Full-time Warehouse Manager
rsue
promote policies in Miami Beach related to long term community resilience, sustainable
development and building, climate change impacts, environmental quality, green business
growth and green infrastructure expansion. Land Use & Development Committee
recommendation.
124
Fiscal Impact
157,000
208,000
365,000 $
$ 157,000
$ 208,000
49,
157,000 7.0 0.0
365.000 3.0 0.0
0.0
0.0
0.0 00
49,000 1.0
ATTACHMENT E
PROPOSED ADDITIONS AND SERVICE ENHANCEMENTS NOT INCLUDED IN PROPOSED BUDGET
Fiscal Impact Cumulative Positions
Impact FT IPT
ltt::l~l::ll~ • I
Police
Address salary compression for Police Captains resulting from pay disparities between
upper management unclassified employees and classified I bargaining unit employees
over several years. 80,000 80,000 0.0 0.0
Records Unit Enhancement-Ensure the appropriate management and disposition of official
police records. including the completion of Uniform Crime Reporting for the State
Reinstate on (1) Records Manager position which was vacated in 2003 due to the
incumbent's deployment on active military duty Position was eliminated through the
budget process. Upon his return from active duty, the City provided him with his position
as a Records Manager. This enhancement formally adds this position into the budget. 97.000 177,000 1.0 0.0
Fire/Ocean Rescue
Improve the efficiency of the Fire Department's Fire Prevention division in light of the
Building Official's newly implemented plans review times (10 days versus 30 days) by
hiring two (2) additional Fire Protection Analysts. Allows the division to meet the new
turnaround times and implement the change of being first to review plans ahead of others
in the chain_ 193,000 370,000 2.0 0.0
Improve the frequency of fire inspections within the City from once every 2.5 years to once
every 1.5 years with the hiring of two (2) additional Fire Protection Inspectors [Restores
one Fire Inspector position eliminated during the FY 2009-10 budget process] 164,000 534,000 2.0 0.0
ReiRstate tFie OseaA Resse~e Clliefta tle affset by tl=le relle~stisA ef a f.lll time life§Jblard
l)esitiaR ($92,QQQ) 534,000 0.0 00
Building
lmpraye e#isieAey ef !lBrmittiA!J ~resess fer Miami BeaeFI RsmeawAers B'J' allEliA!J a Permit
Clerk aA lirst ilser IJ:ie iAersasea ElemaAd is refleGteEl iA tl=ie iASrease ef re\'eAbles
prt~jestee iA tile s<~FfeAt .,.ear aRe aAtiei!lateel iA P:¥ :!Q~;m ~ (ili~8,QQQ) 534,000 0.0 0.0
Enhance enforcement of Unsafe Structures by providing funding for demolition of unsafe
structures. Covers Six (6) identified properties in the North end (one-time expense,
funded by Building revenues) 250,000 784,000 0.0 0.0
Community Services
Add supplemental funds for elder meal programs to supplant Federal funds that were lost
via sequester. Addresses lost capacity at the following sites: Rebeca Towers (15). Council
Towers South (10), Stella Maris 3, South Shore Community Center (20), Federation
Towers (1 0); for a total of 58 meals per day. 85,000 869,000 0.0 0.0
Procurement
Improve Procurement Compliance and Reduce Solicitation Backlog by adding a
Procurement Coordinator [Restores one Procurement Coordinator position converted
to part-time during the FY 2011-12 budget process] 63,000 932,000 1.0 0.0
Office of Budget and Performance Improvement
Improve financial oversight of Capital Budget process (including Renewal and
Replacement projects) and increase department's capacity for proactive analyses, process
improvement and performance initiatives by adding a Management and Budget Analyst
[Restores one Management & Budget Analyst position eliminated during the FY 2007
08 budget process] 71,000 1,003,000 1.0 0.0
Enhance monitoring of existing grants and research of new grant opportunities, for
example Emergency Management grants, by adding a Grants Position. (offset by
revenue/grant funded) [Restores partial support provided by a Management
Consultant position eliminated during the FY 2009-10 budget process} 57,000 1,060.000 1.0 0.0
City Attorney
Recruit a Senior Assistant City Attorney to handle additional volume of transactional
litigation_ [Restores one Senior Assistant City Attorney position eliminated during the
FY 2008-09 budget process] 10g,ooo 1.169,000 1.0 0.0
Increase hours for Legal Secretary from60 hours to 80 hours to support new Senior
Assistant City Attorney [Restores one Legal Secretary position eliminated during the
FY 2009-10 budget process] 32,000 1,201,000 0.0 0.0
125
ATTACHMENT E
PROPOSED ADDITIONS AND SERVICE ENHANCEMENTS NOT INCLUDED IN PROPOSED BUDGET
ist to manage the daily inqu' requests
received by the City Manager's Office (Current receptionists will be moved back to solely
City Attorney Office and Mayor/Commission Office) [Restores one Receptionist position
eliminated the FY 2010-11
ager,
one Receptionist position eliminated during the FY
Add a Construction Manager to oversee Capital Renewal & Replacement Capital Projects
related to City Facilities over and above routine maintenance. This position will oversee
work on all aspects of the projects including design, construction, inspection and
renovation. The year one impact of this postion will be charged to fund balance; the year
two impact will be $68,000 of which $48,000 impacts the General Fund. -(1hi5 sest will
be offset by Renewal and Repfasement funding)
projects that are currently in queue are:
1. Modify Customer Counter Application for the integration with LPR enforcement.
2. Online payment and auto pay for Residential Permits Application (Visitors and
Residents)
3. Online payment and auto pay for Monthly Municipal Permits Application
4. Access Card Payments Application integration with garage revenue control equipment.
5. Visitor Parking Application
6. Bulk Billing Permits Application
7. Valet enforcement handheld application
8. Mobile int of sale application
Improve the management and coordination of all aspects of the maintenance of parking
facilities including handling the contracts with vendors that perform related work by adding
"""'"""'"men! Contracts Coordinator
126
Fiscal Impact
17
11
0.0
0.3 0.0
0.0
1.0 0.0
ATTACHMENT E
PROPOSED ADDITIONS AND SERVICE ENHANCEMENTS NOT INCLUDED IN PROPOSED BUDGET
Fiscal Impact Cumulative Positions
Impact fFT IPT
:~· .
New police squad for the RDA. which will provide 24 hour coverage, particularly on Lincoln
Road and surrounding areas. This new squad will include one (1) Sergeant and two (2)
Police Officers. The City has applied for the U.S. DOJ COPS Hiring grant. If the grant is
awarded, it will offset $187,000 for the two new Police Officers for three years. The City
will be required to maintain these positions after year three for twelve months $ 309,000 $ 309,000 3.0 0.0
Improve ability to quickly address code issues on Lincoln Road by addition of two
dedicated code officers $ 99,000 $ 408,000 2.0 0.0
Total RDA $ 408,000 $ 408,000 5.0 0.0
.. •
IAsrease ell:istiAg funeling ef $1 QQ,QQQ fer Miss YSA er similar event te $1 ae,QQQ filer year
•• . .. . •• r. ,..,, '"'"'" """ $ -0.0 0.0
Total Resort Tax I -I$ -I 0.0 0.0
127
ATTACHMENT F
LOWER PRIORITY POTENTIAL ENHANCEMENTS NOT INCORPORATED IN PROPOSED BUDGET
Fiscal Impact
190,000
300,000
236,000
54,000
60,000 0.0 0.0
41,000 1.0 0.0
46,000 1.0 0.0
0.0
0.0
a Code Violations Clerk
128
ATTACHMENT F
LOWER PRIORITY POTENTIAL ENHANCEMENTS NOT INCORPORATED IN PROPOSED BUDGET
Fiscal Impact
Additional Potential Enhancements Subsequent To August 22 Fcwpc Meeting
Fiscal Impact
GENERAL FUND
Parks and Recreation
Enhance staffing coverage at Stillwater, Crespi, Tatum, Fairway and Muss Parks by adding 5
part time MSWII's and reclassifying 5 part time Recreation Leaders to 5 Part Time MSWII's,
resulting in in a total of 10 MSWII's. This will substantially improve the scheduling within the
Recreation division. and increase satisfaction of the public participating in recreational
activities 117,000 117,000 0.0 5.0
Total General Fund Enhancements $ 117,000 $ 117,000 0.0 5.0
INTERNAL SERVICE FUNDS
Information Technology
Wi-Fi grant program for low income residents potentially impacted by there-scope of the
City's Wi-Fi program. Details of the grant program are to be determined. Estimated Impact to
the General Fund is $40,000 50,000 50,000 0.0 0.0
Total Internal Service Funds $ 50,000 $ 50,000 0.0 0.0
129
ATIACHMENTG
POTENTIAL SERVICE REDUCTION ALTERNATIVES NOT INCLUDED IN PROPOSED BUDGET
General Fund ,,.,;
No Service Reductions were nrnnno .. rt
ltfi{'Jil'JI
No Service <>· . ,;, were proposed .
MB-PRODUCTION Shut down video/television operations (MBTV) -lose PEG
channel; no video public record of meetings: Media Specialist: Salary (111)
$76, SS/Medicare (165) $1,107.30; Health {162) $4,102.74, Professional Services
(0312): $80,000; Other operating (0343) (DVDs, wiring, software, parts): $4,800; Off+ce
suppli (0341 ): $500; Maintenance Contract (0342) of audio/visual equip: $2,000; Phone
(0316): $1080
MKTG/PIO/ADMIN -Services tar the production of public information projects (professional
svcs 2) for writers, photographers, other office support, etc.). If staff is reduced,
i svcs will be crucial to operations to retain some outside asst)
MKTGIPIO-Print I outreach to_Mmm .. nlh. (0327)
111:t:m:
No Service Reductions were proposed.
No Service-were-
No Service Reduct;ons were proposed.
No Service'"""' • •tiM•: were proposed.
[tfll':JI.tll
No Service Reductions were proposed.
No Service i i were proposed.
Eliminate 10 out of 31 beds from Salvation Army ($20.00 per bed per day); reduces the
number of beds available for direct placement of homeless persons engaged by our
, ovo"v'~·· outreach teams, resulting in more homeless persons remaining on our streets
Reduce homeless relocations by 50% (Avg. cost of relocation is $150.00 times 100 clients;
will It in delays in homeless persons accessing jobs or benefits, with potential delays in
$
$
$
$
$
$
$
$
$
$
$
$
~~hi~, .. ,,. housing stability (thus remaining homeless longer) $
As a result of reducing homeless relocations by 50%, portable meals (Heatermeals) provided
to clients during their relocation will be reduced proportionately. $
Office of Community Services
%of FY 14 Budget
Impact Impact net
I$ -0.00%
]$ " 0.00%
170,956 $ 170,956 24.7%
3.000 $ 173.956 25.1%
2.100 $ 176,056 25.4%
-$ -0.00%
-I$ -0.00%]
-I$ -0.00%
" ]$ -0.00%
-I$ " I 0.00%
" I$ -I 0.00%
73.000 $ 73.000 4.14%
15,000 $ 88,000 4.99%
1,825 $ 89,825 5.09%
Positions Cumulative
Affected Positions
0.01 0.0
0.01 o.oj
1.0 (FT)
0.0
0.0
o.ol o.ol
Oj Q_.QJ
0.01 0.01
ol o.ol
0.01 0.01
0.01 0.01
0 0.0
0 0.0
0 0.0
.~-.~~~~
Building
ELIMINATE CUSTOMER SERVICE MANAGER FUNCTIONS -This includes the elimination
of the Customer Service Manager Position. Position also serves Condo Ombudsman function
in the Citv Manaqer's Office. $ 135,682 $ 135.682 1.49% 1.0 1.0
DEPARTMENTAL TECHNOLOGY SUPPORT-two IT Analysts for system enhancements will
be eliminated and all new technology initiatives will be suspended. $ 180,059 $ 315 740 3.46% 2.0 3.0
Outsource Building Permit Clerks as recommended by the Watson Rice study (Previously
proposed in FY 2009/2010, 201012011, 201112012 and 2012/2013 budgets). Assume award
by January 2014 and implementation by March 2014. Savings includes salary, health,
medicare, OT, and uniform costs. Costs for outsourcing are estimated at $308.880 ($18.45
per hour for over 11,440 hours (8 hours per day for 5.5 people). This cost remains in the core
services. $ 28,127 $ 343,867 3.77% 5.5 9.0 .
No Service Reductions were proposed. IS " I$ 0.00% 0.0 0.0
130
ATIACHMENTG
POTENTIAL SERVICE REDUCTION ALTERNATIVES NOT INCLUDED IN PROPOSED BUDGET
Bass Museum second day per week (Open 5 days): This reduction includes savings of
in security guards and $3,661 in electricity. The Museum is required to be open 1000
year to maintina AAM Accreditation. The Museum must be open at least 20 hours
or 3 days per week. Bass receives a State of Florida grant of $64,448 for security
General Funds covers $49,491. The Friends of the Bass Museum are estiamted to
$32,000 which will require them to reduce payroll to absorb this loss of revenue.
Bass Museum third day per week (Open 4 days): This reduction includes savings of
in security guards and $3,661 in electricity. The Museum is required to be open 1000
year to maintina AAM Accreditation. The Museum must be open at least 20 hours
or 3 days per week. Bass receives a State of Florida grant of $64,448 for security
General Funds covers $49,491. The Friends of the Bass Museum are projected to
$55,000 in revenue which requires the Friends to reduce payroll expenses to absorb
loss in revenue.
Museum fourth day per week [Open 3 days): This reduction includes savings of
in security guards and $3,661 in electricity. The Museum is required to be open 1 ODD
year to maintina AAM Accreditation. The Museum must be open at least 20 hours
or 3 days per week. Bass receives a State of Florida grant of $64,448 for security
General Funds covers $49,491. The Friends of the Bass Museum are projected to
in revenue which requires the Friends to reduce payroll to absorb this loss in
Education Progam: School Programs include children aged 2 -5, Early Get s
teacher training, parent workshops, and artist residencies utilizing visual arts,
lm.nvc•m•'nt drama and music to focus on self-awareness, transpontation, weather,
nutrition;Raindrops, St. Patricks, Temple Menorah. Grades K-12, GET smART: 2
1 teachers at Feinberg-Fisher receiving training this year. Teacher Resource
training, classroom materials and supplies coupled with a related I
IPYn.,,-;""'"". Nautilus Middle School. Community programs: After-school classes for children
8 -12; courses run for 32 weeks; 4 courses at Biscayne Elementary, 4 at Flamingo
and 6 at Scott Rakow ..
Park summer camp: 4 courses for 6 weeks. Total Arts Education Program
contracted with Arts for learning. $75,00D is located in the CAC
it would be necessary to fund a $20,000 grantto Arts for learning who
•n••<rn."~''"v received grants from the CAC, they were asked to w;thdraw their application
Field Monitor Position: This represents salary, benefits, and cellphone. The Field
is shared with Asset Mgmt who no longer has a Field Monitor as a result of the FY 08
cuts. This positions inspects and enforces the regulations of the special event and
its for TCD, as well as assists in processing wedding ceremony requests and
lrJP.,mr>M1trntinn,.__ The position also monitors beach concessions and the markets for Asset
and assists with field inspections.
Code Compliance
Eliminate 1 Community Resources & Outreach Coordinator. This means that there will be
reduced residential outreach and education. Would affect level of service and outreach and
educational programs. Programs affected would be the following programs and assistance:
Hurricane Fair, Environmental Clean-up; Baynanza, Hands on Miami Beach, City
Representation at HOA meetings and merchant meetings, assistance with the creation of
HOAs, information sessions such as Condo Workshops and attendance at other community
meetings.
Eliminate rema1ning Community Resources & Outreach Coordinator. Will leave no
Community Outreach staff. This means there will be reduced residential outreach and
education. Would affect level of service and outreach and educational programs. Programs
affected would be the following programs and assistance: Hurricane Fair, Environmental
Clean-up; Baynanza, Hands on Miami Beach, City representation at HOA meetings and
merchant meetings, assistance with the creation of HOAs, information sessions such as
Condo Workshops, Neighborhood leadership Academy and attendance at other community
meetings.
Eliminate nine (9) Part-Time Code Compliance Officers added to the budget 1n FY 2010/2011
to address Quality-of-life issues
$
$
$
$
131
124,713 5.9%
6.9%
57,158 $ 444,2g1 21%
158,468 $ 158,468 4.84%
112,419 $ 270 886 8.27%
240,360 $ 511,246 15.61%
1.0
1
1.0
0,0
ATTACHMENT G
POTENTIAL SERVICE REDUCTION ALTERNATIVES NOT INCLUDED IN PROPOSED BUDGET
Cumulative %of FY 14 Budget Positions Cumulative
Impact Impact net Affected Positions
Convert staffing from 25 full-time and 12 part-time Code Compliance Officer positions (3
positions after above reduction) to reduce 19 full-time and 21 part-time, effective April 1,
2014, providing more flexibility in staffing. Assumes part-time employees are working 30
hours per week. Savings includes salary, health, medicare, Holidy pay, OT, and uniform cots.
$ 15 770 $ 527,016 16.10% FT & (-11 PT\
Outsource Code Enforcement Clerical and Call Center Operations with privatized in-house
support. Assume implementation of Clerical and Call Center April 2014 and privatized in-
house support April 2014. Savings includes salary, heal1h, medicare, OT and holidy pay
(approx $412,000). Costs for outsouring are estimated at $280,000. The amount here shows
half year savings. This cost remains in the core services.
$ 18,816 $ 545,832 16.67% 6FT
Parks & Recreation
·----~----~---Public Works
Survey services (1 EA2 and 1 EA1): Loss impacts the ability to survey desJgn projects in-
house. 2-man survey crews are typically billed at $90-1 00/hr, while these 2 individuals have a
total hourly rate of $58.84. $ 133,432 $ 116 263 5.9% 2 2.0
EA1 with newsrack and permitting responsibilities (position partially offset through estimated
$9,000 newsrack fees): Loss leads to longer periods before repair of news racks due to grafitti
and vandalism and less help at ROW counter. $ 43,446 $ 159 709 8.0% 1.0 3
OA IV assisting City Engineer and Ass't City Engineer: Loss impacts the efficiency of the City
Engineer as well as all support functions including WebQA. Outsourced secretaries are
typically billed at $45/hr. This position bills at $19.75/hr. $ 41,560 $ 201 269 5.9% 1.0 4
OA IV assisting En~ironmental and Transportation Divisions: Loss impacts the efficiency of
transportation and environmental services as well as all support functions in eluding WebQA.
Outsourced secretaries are typically billed at $45/hr. This postion bills at $22.21/hr. $ 48,922 $ 250,191 5.9% 1 5
OA V serving as Office Manager and Payroll Coordinator: Loss impacts the efficiency of
engineering services as well as all support functions including payroll, creation of purchase
orders, and personnel evaluations. Outsourced secretaries are typically billed at $45/hr. This
position bills at $33.25/hr. $ 73,342 $ 323.533 5.9% 1 6
Engineering production - 2 EA3's, 1, EA2, 1 EA 1, and a vacant Ass't City Engineer position:
Loss reduces the ability to produce plans in-house and the ability to manage ROW records
including responses to public records requests. $ 277,472 $ 601 005 5.9% 4 10
Engineering Services-Ass'! City Engineer, 2 CE3's, 1 CE2, and 1 CE1 (Offset with $402,667
in project chargebacks): Loss reduces the ability to produce plans in-house. conduct plan
reviews, perform inspections, and certify ROW projects. If outsourced, the design process,
coordination, and procurement requirements would add approximately 6-8 months to the
construction of infrasructure improvements and add additional cost (staff engineers' hourly
rates vary from $25.10-$36.59, while private sector hourly engineering rates vary from $100
$150.) $ 368,297 $ 969,302 5.9% 5 15
Transportation and traffic engineering services not offset by PTP funding (50% of 1
Transportation Manager, 20% of Transportation Coordinator are not PTP funded): Loss
impacts service to resident committees and reduces ability to review design plans for mobility
impacts, ability to obtain transportation related grants, and ability to design transportation
projects in-house. $ 75,037 $ 1,044,339 5.9% 0.7 15.7
Environmental Resource Manager~ Loss impacts 1he environmental review and permitting
support for Engineering projects, including seawalls, bridges, docks, dredging, ROW
stormwater infrastructure, and shoreline improvement & beachwalk projects that require
multiple environmental regulatory agency coordination, including pollution prevention. Loss
also impacts environmental compliance enforcement & monitoring of golf courses, fuel
storage tanks and stormwater systems as well as environmental outreach, environmental risk
management, sustainability planning and implementation for city-wide process improvement.
resource conservation, & waste reduction.
$ 73,806 $ 1118145 5.9% 1.0 16.7
Other OperatJng Expenditures-associated wJth above post ions $ 135,430 $ 1,253,575 5.9% 0 16.7
Other Personnel Expenses-associated with above postions $ 197,841 $ 1,451 416 5.g% 0.0 16.7
It! I"
No Service Reductions were proposed. $ -I$ -0.00%1 0.01 O.Oj
132
ATTACHMENT G
POTENTIAL SERVICE REDUCTIONAL TERNATJVES NOT INCLUDED IN PROPOSED BUDGET
(;Co
Eliminate 4 School Liaison Supervisor (Total of 5 Contractual Servicse Positions) -These
positions serve as liaisons to the public elementary and middle schools on Miami Beach.
Elimination will result in no officers being assigned to the public schools on Miami Beach
which leads to a greater dissatisfaction from within the community -011-1120-000311 & 011-
1122-000311
Eliminate Citywide contracted security expenditures while maintaining RDA area (beach
walks, boardwalks, Lincoln Road etc.) 011-1120-000349 & 011-1 122-000349
Criminal. Eliminate one (1) Public Safety Specialist assigned to CID/Administration. The
ability to review and enhance video from crime scenes will be impacted and may result in
longer processing time. This will delay the solvability factors of certain types of crime. 011-
1140-000111' 011-1140-000162 & 011-1140-000165
Fire
uce the Overtime Budgets (121 0,1220) by amending the minimum staffing ordinance to
staffing levels lo 42 personnel when there are more than 3 unscheduled absences at
rt of the shift. Note:There are no reductions to the number of firefighters assigned to
. Estimated yearly impact is S 840.000. This change requires impact bargaining and
to minimum staffing ordinance therefore the reported impact is reduced to $420,000
ide time for negotiation and change or the ordinance.
Information Technology
Public Safety Radio System Motorola Maint +Site rental + Alerting Main!+ Microwave Main!
$
$
s
+Subscriber Maint +replacements= Public Safety $
Annual SW m:>intPn~""" NW CAD+ Telestaff + PowerDMS =Public Safety $
GIS + ESRI + Cityworks + WebQA = Public Works $
Laserfische Electronic Records Management Programin HR, Finance, City Clerk, Building,
Planning $
RecWare = Parks and "' ,,;, $
Active Strategy, Pertos_rrr~nce •• •m, : Software = OBP I $
Ebuilder. Protect Manaomeent Software= CIP $
Folio = Citv Clerk
Snaps Surevev Software = OBPI
MBTV SW = Commi'";""';""~
HR Risk Mgt SW = HR
HR Applicant tracking= HR $
Novatime Electronic ·timeclock =Public Works, Fleet. Building, Sanitation $
Cassidian R911 = Fire EOC $
EOC AV Maintenan~ = Fire EOC s
F4W = Fire EOC $
_istserve =Communications $
~ilv<>r-.urr ... -1 = Public Works $
Change (1) full-lime Central Service Technician to part-time status. Potential impact Printing
of Business Cards, (4} Commission Committee Agendas, MBLine, Carbonless Forms, Grant
packages among other miscellaneous emergency/time sensitive jobs will be delayed or result
in overtime. Processing all outgoing U.S. mail, receiving & sorting all incoming U.S. and
interoffice mail will be delayed or require overtime. $
133
Cumulative % of FY 14 Budget
Impact Impact net
229,000 $ 229,000
845,000 $ 1,074,000
50,277 $ 1,124,277
598,000 $ sg8,000 5%
335,000 $ 1,660,700 15%
99,700 $ 1,760,400 16%
36,000 $ 1,796,400 16%
18,000 $ 1,814,400 16%
22,000 $ 1,836,400 17%
20.000 l 1,856,400 17%
10.000 $ 1.866,400 17%
.. ~A.OO $ 1,868,800 17%
11,500 $ 1,880,300 17%
11,000 $ 1,891,300 17%
18,000 $ 1,909,300 17%
10,000 $ 1,919,300 17%
12,500 $ 1.931,800 17%
6.000 $ 1,937,800 17%
24.900 $ 1 ,g62,700 18%
4,000 $ 1,966,700 18%
7,000 $ 1,973,700 18%
13,072 $ 13,072 1.90%
Positions Cumulative
Affected Positions
0.0
0
1
0
ATTACHMENT G
POTENTIAL SERVICE REDUCTION ALTERNATIVES NOT INCLUDED IN PROPOSED BUDGET
Parking
Marketing (IMPACT: consumers would not have readily accessible information concerning
available parking options throughout Miami Beach therefore increasing the perception of not
enough available parking. Impact to ability to a more comprehensive marketing program
planned with the Office of Communications. Current budget amount is $71,000. $ 28 000 $ 28.000 0.1% 00
Reduce Sanitation (IMPACT: Based on the newer service levels we would have lower
cleanliness index feedback since garages would nat be cleaned 7 days a weeks as indicated
by the Sanitation Director that is the current service levei.)(TOTAL: $756.447 in transfer oul) $ 186 000 $ 214 000 0.9% 0.0
134
~ w CJ1 •.MIAMI HERALD I MiamiHerald.com NE THURSDAY, SEPTEMBER 19, 2013 I 13NE MIAMI BEACH CITY OF MIAMI BEACH NOTICE OF A SPECIAL CITY COMMISSION MEETING AND PUBLIC HEARINGS NOTICE IS HEREBY given that a Special Commission Meeting regarding the Second Public Hearings to consider the adoption of the Millage Rate and Budget for FY 2013/2014 will be held by the City Commission of the City of Miami Beach, Florida, on Monday, September 30, 2013, commencing at 5:00 p:m., in the Commission Chambers, 3rd Floor, Clly Hall, 1700 Convention Center Drive, Miami Beach, Florida to consider the following: 5:01p.m. A Resolution Adopting: 1) The Final Ad Valorem Millage Of 5.8909 Mills For General Operating Purposes, Which Is Six And Eight~Tenth Percent (6.8%) More Than The "Rolled-Back" Rate 01'5.5158 Mills; And 2) The Debt Service Millage Rate Of 0.2529 Mills for Fiscal Year (FY) 2013/14. 5:01p.m. A Resolution Adopting Final Budgets For The General, G.O. Debt Service, RDA Ad Valorem Taxes, Enterprise, And Internal Service Funds For Fiscal Year (FY) 2013/14. 5:02p.m. A Resolution Of The Board Of Directors Of The Normandy Shores Local Government Neighborhood Improvement District Adopting The Final Ad Valorem Millage Of 1.2687 Mills For Fiscal Year (FY) 2013/14 For The Normandy Shores Local Government District. Which Is Nineteen Percent (19.0%) More Than Th<> "ROlled-Back" Rata Of 1.0664 Mills. . . . 5:02p.m. A Resolution ot The Board Of Directors Of The Normandy Shores Local Government Neighborhood Improvement District Adopting The Final Operating Budget For Fiscal Year (FY) 2013/14. 5:03p.m. A Resolution Adopting The Final Capital improvement Plan For Fiscal Years (FY) 2013114-2017/18 And Adopting The Final Capital Budget For FY 2013/14. &ro~~ . • . A Resolution Adopting Fiscal Year (FY) 2013/14 Final Budgets For Special Revenue Funds For Resort Tax; The 7th Street Parking Garage Operations; The 5th And Alton Parking Garage Operations; Art In Public Places (AiPP). Tourism And Hosp~allty Scholarship Program, Green/ Sustainabllity Funds, Waste Hauler Additional Services And Public' Benelit Contribution Funds, Education Compact Funds, Red Light Camera Funds, And Emergency 911 Funds. 5:03p.m. A Resolution Adopting The Final Budget Of $1,200,000 From Fiscal Vear (FY) 2013/14 People's Transportation Plan (PTP) Funds And $87,000 From (FY) 2013114 South Beach Concurrency Mitigation Funds, To Fund The Final Operating Budget For The South Beach Local In Miami Beach: And Further Adopting The Final Budget Of $301,000 From FY 2013/14 People's Transportation Plan Funds For Administrative And Technical Operating Expenditures, As Part Of The Five Percent (5%) Allowable For Administrative Assistance And Technical Assistance. · 5:03p.m. A Resolution Authorizing The Adoption Of The Miami Beach Cultural Arts Council's Fiscal Year (FY) 2013114 Final Budget In The Amount Of $1,470,000. 5:03p.m. A Resolution Adapting The Fiscal Year (FY) 2013/14 Police Special Revenue Account Final Budget In The Amount Of $76,000 For The Purchase Of Those Items Set Forth In Exhibit"A," And Such Account Funded By Unclaimed Evidence Currently Held In The Police Special Revenue Account. • · . 5:03 p.m. , . A Resolution Adopting The Police Confiscation Trust Fund Final Budgat Far Fiscal Year (FY) 2013/14 In The Amount Of $724,000, To Be Funded From State Confiscated Funds In The Amount Of $235,000 And Federal Justice Confiscated Funds In The Amount Of $4B9,000, For The Appropriation And Expenditure Of Those ltams Set Forth In Exhibit "A," Which Shall Ba Funded Through The Police Confiscation Trust. 6:03p.m. A Resolution Adopting The Fiscal Year (FY) 2013/2014 Police Training & School Resources Fund Final Budget In The Amount Of $3~,000. 5:03p.m. Resolution Adopting The Second Amendment To The General Fund, Enterprise, Internal Service Fund, And Special Revenue Fund Budgets For Fiscal Year (FY) 2012/13. 5:03p.m. A Resolution Adopting And Appropriating The Fourth Amendment To The Police Confiscation Trust Budget For Fiscal Year 2012/20131n The Amount Of $10,000, To Be Funded From The Proceeds Of State Confiscated Funds, For The Appropriation And Expenditure Of Those Items Set Forth In Exhibit "A," Which Shall Be Funded Through The Police Confiscation Trust Fund. ~M~~ . 1. Ordinance Amending Chapter 50 Of The City Of Miami Beach Code, Entitled "Fire Prevention And Protection," By Amending Section 50-4 Thereof, Entltled "Enforcement By Fire Inspectors; Notice Of Violation." To Add Citations And Implement New Fine Schedule Related To Fire Code Violations; By Amern:ling Section 50-5 Thereof, Entitled "Annual Fire Prevention And Fire Safety Inspection Permit" To Include The Night Inspection Fee Previously Adopted Under Section 1 02.379 Of The City Code. · 2. Ordinance Amending Chapter 102 Of The Code Of The City Of Miami Beach, Entitled "Taxation," By Deleting The Nightclub Fee Set Forth In Section 102.379, Entitled "Schedule Of Taxes, Effective October 1, 2009". 5:04p.m. Ordinance Amending Chapter 50 Of The Code Of The City 01 Miami Beac_h, Entitled "Fire Prevention And Protection," By Creating Section 50~8 Thereof, To Be Entitled "Firs Alarms, Regulations, Penalties, Enforcement" To Estab:i~ • '.· Requirements And Fines For False Fire Alarms. 5:04p.m. An Ordinance Amending Appendix A, Entitled "Fee Schedule" For Subsection (A) Of Section 110-168, Entitled "Sanitary Sewer Service Charge," Of Chapter 110 Of The Miami Beach City Code, Entitled "Utilities," Article IV, Entitled "Fees, Charges, Rates And Billing Procedure"; Division 2 Thereof. Entitled "Rates. Fees And Charges," To Increase The Sanitary Sewer Service Charge Imposed By The City. 5;04 p.m. ~ Ordinance Amending Part I, Subpart B. Article IX, Related Special Acts, Of The Miami Beach City Code Entitled "Pension System For Disability And Retirement Of Members Of Pollee And Fire Departments"; Implementing Provisions Of The 2012-2015 Collective Bargaining Agreements Between The City And Fire Fighters Of Miami Beach. IAFF Local 1610, And Miami Beach Fraternal Order Of Police, William Nichols Lodge No. 8; Amending Section 62 Entitled "Definitions"; Amending Section 63 Entitled "Source Of Monies For Fund; Computation Of Liability; Use And Investment Of Fund"; Amending Section 65 Entitled "Computation Of Creditable Service; Service Record"; Amending Section 66 Entitled "Service And Disability Benefits Generally"; Amending Section 67 Entitled "Cost Of Living Adjustment"; Amending Section 79 Entitled "Deferred Retirement Option Plan": Amending Section B2 Entitled "Military Service"; Cre~tlng A New Section 88 Entitled "Benefits For Members Hired.On Or AftBr September 30, 2013.
RESOLUTIONS TO BE SUBMITTED
136
COMMISSION ITEM SUMMARY
Condensed Title:
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE NORMANDY SHORES LOCAL GOVERNMENT
NEIGHBORHOOD IMPROVEMENT DISTRICT ADOPTING THE FINAL AD VALOREM MILLAGE RATE OF
1.2687 MILLS FOR FISCAL YEAR (FY) 2013/14 FOR THE NORMANDY SHORES LOCAL GOVERNMENT
DISTRICT, WHICH IS NINETEEN PERCENT (19.0%) MORE THAN THE "ROLLED-BACK" RATE OF 1.0664
MILLS.
Key Intended Outcome Supported:
Increase visibility of police; Maintain crime rates at or below national trends
Supporting Data (Surveys, Environmental Scan, etc.):
In the 2009 Community Survey, both residents and businesses reported the following areas for the City to
address in an effort to improve public safety:
• Preventing crime (Residents: 44.9%, Business: 43.9%)
Issue:
Shall the Mayor and City Commission, acting in its capacity as the Board of Directors for the Normandy Shores
Local Government Neighborhood Improvement District, adopt the attached resolution which sets the Final Ad
Valorem Millage Rate?
Item Summary/Recommendation:
The FY 2013/14 current service level budget is $192,000, which is 2% ($4,000) higher than the FY 2012/13
adopted budget. This is due primarily to the increasing cost of gate repairs and maintenance, based on the
current year experience. The current design of the security gate has contributed to multiple repairs and
increasing cost of maintenance and a $3,000 increase is budgeted for FY 2013/14. The current service millage
rate is 1.0826, a decrease of 0.0618 mills (5.4%) from the FY 2012/13 millage rate of 1.1444. The adoption of the
current service level millage of 1.0826 would require a majority vote of the Commission.
The rolled-back rate is the millage rate required to produce the same level of property tax revenue on FY 2013/14
as anticipated to be collected in FY 2012/13 based on adjusted values as of July 1, 2013. The rolled-back rate is
calculated at 1.0664 or 0.0780 mills less than the millage rate of 1.1444 adopted for FY 2012/13. The current
service level millage rate is slightly higher than the rolled-back rate due to the $4,000 increase in the projected FY
2013/14 expenses mentioned above.
The Normandy District Homeowners' Association has proposed an enhancement to the current service level
budget of $40,000 to fund one-time costs associated with redesigning the security gate and enhancing security
camera equipment. The redesign of the gate is intended to resolve ongoing repair and maintenance issues
related to the existing design. The enhanced security camera equipment is a police department recommendation
that will help identify responsible vehicles to recoup funds from incidents of property damage claims. The
proposed budget with enhancements also includes an offsetting $7,000 savings to the projected repair and
maintenance budget line item. This savings is anticipated due to the redesign of the gate project.
The first public hearing on the District's tentative millage rate and budget for FY 2013/14 was held on September
11, 2013. The millage rate presented herein is that which was tentatively-adopted at the end of the first public
hearing held on that day. The FY 2013/14 proposed millage rate is 1.2687 mills, which is above the maximum
millage rate of 1.1928 allowed to be adopted by a two-thirds vote, and will therefore require a unanimous vote.
Advisory Board Recommendation:
Financial Information:
Source of Amount
Funds:
1
I ~· I 2
OBPI Total
- -C1ty Clerk's Off1ce Leg1slatlve Trackmg:
Si n-Offs:
MIAMI BEACH 137
Account
AGENDA ITEM
DATE
RlBJ
9-30-13
~ MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and M
FROM: Jimmy L. Morales, City Manager
DATE: September 30, 2013
SUBJECT: A RESOLUTION OF THE BOA D OF DIRECTORS OF THE NORMANDY
SHORES LOCAL GOVERNMENT EIGHBORHOOD IMPROVEMENT DISTRICT
ADOPTING THE FINAL AD VALOREM MILLAGE RATE OF 1.2687 MILLS FOR
FISCAL YEAR (FY) 2013/14 FOR THE NORMANDY SHORES LOCAL
GOVERNMENT DISTRICT, WHICH IS NINETEEN PERCENT (19.0%) MORE
THAN THE uROLLED·BACK" RATE OF 1.0664 MILLS.
ADMINISTRATION RECOMMENDATION
The Administration recommends that the Mayor and City Commission, acting in its capacity
as the Board of Directors for the Normandy Shores Local Government Neighborhood
Improvement District, adopt the attached resolution which authorizes the City Manager to
transmit the following information to the Miami-Dade County Property Appraiser:
1) The final adopted millage rate of the Normandy Shores Neighborhood
Improvement District for FY 2013/14:
General Operating 1.2687 mills (1.1444) last year
2} The final adopted millage rate of 1.2687 mills is 19.0% more than the
"Rolled-Back" Rate of 1.0664 mills
The first public hearing on the tentative District millage rate and budget for FY
2013/14 was held on September 11, 2013. The millage rate herein is that which
was tentatively adopted at the end of the first public hearing on that day.
BACKGROUND
The Normandy Shores Local Government Neighborhood Improvement District, a dependent
taxing district of its principal, the City of Miami Beach, was established in 1994 to provide
continual 24-hour security to this gated community; FY 2013/14 represents it twentieth year
of operation.
It was established by Ordinance 93-2881 , and has the authority "to levy an ad-valorem tax
on real and personal property of up to two mills, provided that no parcel of property will be
138
FY 2013/14 Normandy Shores Final Millage Rate
September 30, 2013
Page 2 of 4
assessed more than $500 annually for such improvements". During FY 1998/99 the amount
of annual funding to be provided by the City and the dependent status of the District were
issues discussed by the Finance and Citywide Projects Committee. A determination was
reached that the City would fund 35% of the annual cost of the operation of the community
gate guard. This cost will eventually be funded from the golf course operation of the
Normandy Shores Golf Course. It was further agreed that the City would continue to
supplement the District at current levels until both issues were resolved. On August 29,
2002, the Administration met with the Normandy Shores Local Government Neighborhood
Improvement District representatives and agreed to eliminate the $500 cap on the highest
valued home in the District. The enabling legislation was adopted by the Commission on
September 25, 2002. This ensures that the City's contribution from the General Fund
remains at 35% of the operating budget of the District.
PROCEDURE
The operating millage and budget for this dependent special taxing district must be adopted
in accordance with Florida Statutes. This procedure requires that this Resolution be
considered immediately after the millage and budget of the principal taxing authority, i.e.,
City of Miami Beach.
It also prescribes that a final millage be adopted first. This is accomplished by adopting a
Resolution which states the percent increase or decrease over the "Rolled-back" rate, the
percentage increase, and the millage rate be publicly announced before adoption of the
millage resolution. Following this, another Resolution which adopts the final Normandy
Shores District operating budget must be approved. {See accompanying District Budget
Agenda item for details).
ANALYSIS
On July 1, 2013, the City received the January 1, 2013 Certification of Taxable Value from
the Property Appraiser's Office stating that the taxable value for Normandy Shores is
$121,339,865, which includes an increase of $360,092 in new construction, renovation, etc.
The preliminary value represents an increase of $8,946,451 from the July 1, 2012
Certification of taxable Value of $112,393,414 (7. 9 percent} and an increase of 7.6 percent
over 2012's July 2013 value of $112,735,259. It is important to note that the January 1,
2012 tax roll for Normandy Shores increased by almost $342,000 {0.3%} between the July
1, 2012 valuation and the July 1, 2013.
Current Service Level Budget
The current service level budget reflects budget increases or decreases necessary to
provide the current level of services in the coming year. The FY 2013/14 current service
level budget is $192,000, which is 2% ($4,000) higher than the FY 2012/13 adopted budget.
This is due primarily to the increasing cost of gate repairs and maintenance, based on the
current year experience. The current design of the security gate has contributed to multiple
repairs and increasing cost of maintenance and a $3,000 increase is budgeted for FY
139
FY 2013/14 Normandy Shores Final Millage Rate
September 30, 2013
Page 3 of 4
2013/14.
As a result of this increase in the current service level budget, the ad valorem millage to
provide the current level of security required by this district is 1.0826 mills, which is 0.0618
mills {5.4%) lower than the FY 2012/13 adopted millage of 1.1444 due to a 7.9% increase in
2013 property values. This tax levy would generate proceeds of $131,370.
The rolled-back rate is the millage rate required to produce the same level of property tax
revenue on FY 2013/14 as collected in FY 2012/13. The rate is calculated as 1.0664, or
0.0780 mills less than the millage rate adopted for FY 2012/13. The rolled-back millage rate
tax levy would generate proceeds of $129,400. The difference between the current service
level and rolled-back rate levy is $1,970. The adoption of the current service level millage of
1.0826 would require a majority vote of the Commission.
Proposed FY 2013/14 Budget with Enhancements
The Normandy District Homeowners' Association has proposed an enhancement to the
current service level budget of $40,000 to fund one-time costs associated with redesigning
the security gate and enhancing security camera equipment. The redesign of the gate is
intended to resolve ongoing repair and maintenance issues related to the existing design.
The enhanced security camera equipment is a police department recommendation that will
help identify responsible vehicles to recoup funds from incidents of property damage claims.
The proposed budget with enhancements also includes an offsetting $7,000 savings to the
projected repair and maintenance budget line item. This savings is anticipated due to the
redesign of the gate project.
The proposed ad valorem millage recommended by the Administration is 1.2687 mills to
provide the current level of service, plus one-time enhancement requested by the
Homeowners' Association. This is 0.2023 mills more than the rolled-back rate of 1.0664.
This tax levy will generate proceeds of $154,000. In order to adopt this millage rate, this
would require a unanimous vote by Commission.
The increase of 0.1243 mills from the prior year millage represents an annual increase of
$39.41 to the City average 2013 homesteaded property of $317,086 taxable value for a total
of approximately $402 per year ($33.50 per month).
The total operating expenditures to provide the current service level with the proposed
enhancement is $225,000 for FY 2013/14. The City of Miami Beach General Fund is
required to provide 35% of the total operating expenditures ($78,750), and the City has
funded the 35% for each of the twenty years since the District was established. The amount
provided by the General Fund for this purpose in FY 2012/13 was $65,800. The $225,000
in FY 2013/14 represents a $37,000 increase (19.6%) from the FY 2012/13 budget of
$188,000, primarily due to the addition of $40,000 of one-time funding for the construction of
a new gate as well as security camera upgrades requested by the homeowners.
For the Normandy Shores taxing District, the value for each mill ($1.00 of ad valorem tax for
each $1,000 of property value) is determined by the 2013 Certification of Taxable Value and
has been set at $121,340. Florida Statutes permit a discount of up to five percent for early
payment discounts, delinquencies, etc. Therefore, the 95 percent value of the mill is
140
FY 2013/14 Normandy Shores Final Millage Rate
September 30, 2013
Page 4of 4
$115,273. Accordingly, 1.2687 mills are required to generate $146,250 in property tax
revenues by the district.
The rolled-back rate is the millage rate required to produce the same level of property tax
revenue on FY 2013/14 as collected in FY 2012/13. The rate is calculated as 1.0664, or
0.0780 mills less than the millage rate adopted for FY 2012/13.
Further, pursuant to State Statute, the City may elect to approve millage rates above the
rolled-back rate up to the constitutional cap of 10 mills subject to the following votes by the
Commission or referendum:
• Option 1: A majority of the approval of the Commission Millage is required to approve a
millage up to 1.0844 (equivalent to a 1.69% increase in Property Tax revenues). The
1.69% increase is the state per capita personal income gain for the prior calendar year.
• Option II: A two-thirds approval (5 of 7 votes) of the Commission is required to approve a
millage up to 1.1928 (equivalent to a 10% increase in Property Tax revenues above
Option 1).
• Option Ill: A unanimous approval of the Commission or referendum is required to
approve a millage above 1.1928 mills
The proposed rate of 1.2687 requires therefore unanimous approval (7 of 7 votes) of the
Commission.
It must be noted that in accordance with State Statute, there is a 10 mill operating cap which
cannot be exceeded without voter approval. Combining both millages from the dependent
district (1.2687) and the principal taxing authority (6.1438) totals 7.4125 mills, which is
2.5875 mills less than the 10 mill cap.
The first public hearing on the tentative District millage rate and budget for FY 2013/14 was
held on September 11, 2013. The millage rate presented herein is that which was
tentatively adopted at the end of"the first public hearing on that day.
CONCLUSION
The City Commission, acting in its capacity as the Board of Directors of the District, should
adopt the attached Resolution which establishes a final millage.
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~ ~ f\) MIAMI HERALD I MiamiHerald.com NE THURSDAY, SEPTEMBER 19, 2013 I 13NE MIAMI BEACH CITY OF MIAMI BEACH NOTICE OF A SPECIAL CITY COMMISSION MEETING AND PUBLIC HEARINGS NOTICE IS HEREBY given that a Special Commission Meeting regarding the Second Public Hearings to consider the adoption of the Millage Rate and Budget for FY 2013/2014 will be held by the City Commission of the City of Miami Beach, Florida, on Monday, September 30, 2013, commencing at 5:00 p:m., in the Commission Chambers, 3rd Floor, City Hall, 1700 Convention Center Drive, Miami Beach, Florida to consider the following: 5:01p.m. A Resolution Adopting: 1) The Final Ad Valorem Millage Of 5.8909 Mills For General Operating Purposes, Which Is Six And Eight-Tenth Percent (6.8%) More Than The "Rolled-Back" Rate Of5.5158 Mills; And 2} The Debt Service Millage Rate Of 0.2529 Mills for Fiscal Year (FY) 2013/14. 5:01p.m. A Resolution Adopting Final Budgets For The General, G.O. Debt Service, ADA Ad Valorem Taxes, Enterprise, And Internal Service Funds For Fiscal Year (FY) 2013/14. 5:02p.m. A Resolution Of The Board Of Directors Of The Normandy Shores Local Government Neighborhood Improvement District Adopting The Final Ad Valorem Millage Of 1.2687 Mills For Fiscal Year (FY) 2013/14 For The Normandy Shores Local Government District, Which Is Nineteen Percent (19,0%) More Than The "Rolled-Back" Rete Of 1.0664 Mill$. 5!02p.m. A Resolution Of The Board Of Directors Of The Normandy Shores Local Government Neighborhood Improvement District Adopting The Final Operating Budget For Fiscal Year (FY) 2013/14, 5:03p.m. A Resolution Adopting The Final Capital Improvement Plan For Fiscal Years (FY) 201 3/14-2017/18 And Adopting The Final Capital Budget For FY 2013/14. 5:03p.m. A Resolution Adopting Fiscal Year (FY) 2013/14 Finat'Budgets For Special Revenue Funds For Resort Tax; Ttle 7th Street Parking Garage Operations; The 5th And Alton Parking Garage Operations; Arlin Public Places (AIPP), Tourism And Hosp~ality Scholarship Program, Green/ Sustainability Funds, Waste Hauler Additional Services And Public Benefit Contribution Funds, Education Compact Funds, Red Ught Camera Funds, And Emergency 911 Funds. 5:03p.m. A Resolution Adopting The Rna I Budget Of $1,200,000 From Fiscal Year (FY) 2013/14 People's Transportation Plan (PTP) Funds And $87,000 From (FY) 2013114 South Beach Concurrency Mitigation Funds, To Fund The Final Operating Budget For The South Beach Local In Miami Beach~ And Further Adopting The Final Budget Of $301,000 From FY 2013/14 People's Transportation Plan Funds For Administrative And Technical Operating Expenditures, As Part Of The Five Percent (5%) Allowable For AtJministrative Assistance And Technical Assistance. · 5:03p.m. A Resolution Authorizing The Adoption Of The Miami Beach Cultural Arts Council's Fiscal Year (FY) 2013/14 Final Budget In The Amount Of $1,470,000. 5:03p.m. A Resolution Adopting The Fiscal Year (FY) 2013/14 Police Special Revenue Account Final Budget In The Amount Of $75,000 For The Purchase Of Those Items Set Forth In Exhibit "A," And Such Account Funded By Unclaimed Evidence Currently Held In The Pollee Special Revenue Account · .5:03p.m. A Resolution Ado.pting The Police Confiscation Trust Fund Final Budget For Fiscal Year (FY) 2013/14 In The Amount Of $724,000, To Be Funded From State Confiscated Funds In The Amount Of $235,000 And Federal Justice Confiscated Funds In The Amount Of $489,000, For The Appropriation And Expenditure Of Those Items Set Forth In Exhibit "A." Which Shall Be Funded Through The Police Confiscation Trust. 5:03p.m. A Resolution Adopting The Fiscal Year (FY) 2013/2014 Police Training & School Resources Fund Final Budget In The Amount Of $35,000. 5:03p.m. Resolution Adopting The Second Amendment To The General Fund, Enterprise, Internal Service Fund, And Special Revenue Fund Budgets For Fiscal Year {FY) 2012/13. 5:03p.m. A Resolution Adopting And Appropriating The Fourtt1 Amendment To The Police Confiscation Trust Budget For Fiscal Year 2012/2013 In The Amount Of $10,000, To Be Funded From The Proceeds Of State Confiscated Funds, For The Appropriation And Expenditure Of Those Items Set Forth In Exhibit "A." Which Shall Be Funded Through The Police Confiscation Trust Fund. 5:04p.m. 1. Ordinance Amending Chapter 50 Of The City Of Miami Beach Code. Entitled "Fire Prevention And Protection," By Amending Section 50-4 Thereof, Entitled "Enforcement By Fire Inspectors; Notice Of Violation," To Add Citations And Implement New Fine Schedule Related To Fire Code Violations: By Amending Section 50-5 Thereof, Entitled "Annual Fire Prevention And Fire Safety Inspection Permit" To Include The Night Inspection Fee Previously Adopted Under Section 102.379 Of The City Code. · 2. Ordinance Amendiflg Chapter 102 Of The Code Of The City Of Miami Beach, Entitled "Taxation," By Deleting The Nightclub Fee Set Forth In Section 102.379, Entitled "Schedule Of Taxes, Effective October 1. 2009". 5:04p.m. Ordinance Amending Chapter 50 Of The Code Of The City Of Miami Beach, Entitled "Fire Prevention And Protection," By Creatlrg Section 50-B Thereof, To Be Entitled "Fire Alarms, Regulations, Penalties, Enforcement" To Estab))Jt, "\. Requirements And Fines For False Fire Alarms. · 5:04p.m. An Ordinance Amending Appendix A, Entitled "Fee Schedule" For Subsection (A) Of Section 110-168, Entitled "Sanitary Sewer Service Charge," Of Chapter 110 Of The Miami Beach City Code, Entitled "Utilities," Article IV, Entitled "Fees. Charges, Rates And Billing Procedure"; Division 2 Thereof, Entitled "Rates, Fees And Charges," To Increase The Sanitary Sewer Service Charge Imposed By The City. 5:04p.m. -Ordinance Amending P.art I, Subpart B, Article IX, Related Special Acts, Of The Miami Beach City Code Entitled "Pension System For Disability And Retirement Of Members Of Police And Fire Departments"; Implementing Provisions Of The 2012-2015 Collective Bargaining Agreements Between The City And fire Fighters Of Miami Beach,IAFF Local1510, And Miami Beach Fraternal Order Of Police, William Nichols Lodge No.8; Amending Section 62 Entitled "Definitions"; Amending Section 63 Entitled "Source Of Monies For Fund; Computation Of Liability; Use And Investment Of Fund"; Amending Section 65 Entitled "Computation Of Creditable Service; Service Record"; Amending Section 66 Entitled "Service And Disability Benefits Generally"; Amending Section 67 Entitled "Cost Of Living Adjustment"; Amending Section 79 Entitled "Deferred Retirement Option Plan"; Amending Section 82 Entitled "Military Service": Creating A New Section 88 Entitled "Benefits For Members Hired On Or After September 30, 2013.
RESOLUTION TO BE SUBMITTED
143
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144
COMMISSION ITEM SUMMARY
Condensed Title:
A resolution adopting the final operating budget for the Normandy Shores Local Government
Nei hborhood lm rovement District for Fiscal Year FY 2013/14.
Key Intended Outcome Supported:
Increase visibility of police; Maintain crime rates at or below national trends.
Supporting Data (Surveys, Environmental Scan, etc.):
In 2009 Community Survey, both residents and businesses reported the following areas for the City to
address in an effort to improve public safety:
• Preventing crime(Residents: 44.9%, Business: 43.9%)
Issue:
Shall the Mayor and City Commission, acting in its capacity as the Board of Directors for the Normandy
Shores Local Government Neighborhood Improvement District, approve the final operating budget for the
District for FY 2013/14 in the amount of $225,000?
Item Summary/Recommendation:
The total operating expenditures to provide the current service level with the proposed enhancement to this
district is $225,000 for FY 2013/14. The City of Miami Beach General Fund is required to provide 35% of
the total operating expenditures ($78, 750), and the City has funded the 35% for each of the twenty years
since the District was established. The amount provided by the General Fund for this purpose in FY
2012/13 was $65,800.
The $225,000 in FY 2013/14 represents a $37,000 increase (19.6%) from the FY 2012/13 budget of
$188,000, primarily due to the addition of $40,000 of one-time funding for the construction of a new gate as
well as security camera upgrades requested by the homeowners.
The first public hearing on the District's tentative millage rate and budget for FY 2013/14 was held on
September 11, 2013. The City Commission adopted the tentative millage of 1.2687 and the operating
budget for the district in the amount of $225,000.
Advisory Board Recommendation:
Financial Information·
Source of Amount
Funds: 1 $ 146,250
I /1· I
2 78,750
OBPI Total $ 225,000
City Clerk's Office Legislative Tracking:
Si n-Offs:
MIAMI BEACH
145
Account Approved
Normandy Shores
District
General Fund
City Manager
AGENDA ITEM RJ/3 z._
DATE 9-Jo-13
MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miomibeochfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and Mem
FROM: Jimmy L. Morales, City Manager
DATE: September 30, 2013
SUBJECT: A RESOLUTION OF THE BOARD F DIRECTORS OF THE NORMANDY SHORES
LOCAL GOVERNMENT NEIGHBO HOOD IMPROVEMENT DISTRICT ADOPTING
THE FINAL OPERATING BUDGET FOR FISCAL YEAR (FY) 2013/14.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution which establishes the final operating budget for the Normandy Shores
Local Government Neighborhood Improvement District for FY 2013/14 in the amount of
$225,000.
BACKGROUND
The Normandy Shores Local Government Neighborhood Improvement District (the District), a
dependent taxing district of its principal, the City of Miami Beach, was established in 1994 to
provide continual 24-hour security to this gated community; FY 2013/14 represents its twentieth
year of operation.
The District was established by Ordinance 93-2881 , and has the authority "to levy an ad-valorem
tax on real and personal property of up to two mills, provided that no parcel of property will be
assessed more than $500 annually for such improvements". During FY 1998/99 the amount of
annual funding to be provided by the City and the dependent status of the District were issues
discussed by the Finance and Citywide Projects Committee. A determination was reached that
the City would fund 35% of the annual cost of the operation of the community gate guard. This
cost will eventually be funded from the golf course operation of the Normandy Shores Golf
Course. It was further agreed that the City would continue to supplement the District at current
levels until the Golf Course assumes this cost. On August 29, 2002, the Administration met with
the Normandy Shores Local Government Neighborhood Improvement District representatives
and agreed to eliminate the $500 cap on the highest valued home in the District. The enabling
legislation was adopted by the Commission on September 25, 2002. This ensures that the City's
contribution from the General Fund remains at 35% of the operating budget of the District.
PROCEDURE
The operating millage and budget for this dependent special taxing district must be adopted in
accordance with Florida Statutes. This procedure requires that this Resolution be considered
immediately after the final millage for Normandy Shores District has been adopted (See
accompanying District Millage Agenda Item for details).
146
FY 2013/14 Normandy Shores Final Budget
September 30, 2013
Page 2 of 2
ANALYSIS
The total operating expenditures to provide the current service level with the proposed
enhancement to this district is $225,000 for FY 2013/14. The City of Miami Beach General Fund
is required to provide 35% of the total operating expenditures ($78, 750), and the City has funded
the 35% for each of the twenty years since the District was established. The amount provided by
the General Fund for this purpose in FY 2012/13 was $65,800. The $225,000 in FY 2013/14
represents a $37,000 increase (19.6%) from the FY 2012/13 budget of$188,000, primarily due to
the addition of $40,000 of one-time funding for the construction of a new gate as well as security
camera upgrades requested by the homeowners.
To provide the current level of security with proposed enhancements required by this district, the
Administration recommends the proposed ad valorem millage of 1.2687 mills. This tax levy will
generate proceeds of $146,250. The increase of 0.1243 mills from the prior year millage
represents an annual increase of $36.71 to the City average 2013 homesteaded property of
$295,315 taxable value (estimate based on Ad Valorem Assessment Roll as of January, 2012), a
total of approximately $418 per year ($35 per month).
On September 11, 2013, the Mayor and City Commission adopted the tentative operating budget
for the District in the amount of $225,000 and the operating millage rate of 1.2687.
The final operating budget for the District is as follows:
CONCLUSION
Revenues
Ad Valorem Tax
City's General Fund
Expenses
Security Service
Maintenance
Total
New Gate & Security Cameras
Total
$ 146,250
78,750
$ 225,000
$ 164,500
20,500
40,000
$ 225,000
The City Commission, acting in its capacity as the Board of Directors of the Normandy Shores
Local Government Neighborhood Improvement District, should adopt the attached Resolution
which LJ:blishes a final FY 2013/14 operating budget of $225,000.
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147
~ ~ 00 MIAMI HERALD I MiamiHerald.com NE. THURSDAY, SEPTEMBER 19, 2013 I 13NE MIAMI BEACH CITY OF MIAMI BEACH NOTICE OF A SPECIAL-CITY COMMISSION MEETING AND PUBLIC HEARINGS NOTICE.IS HEREBY given that a Special Commission Meeting regarding the Second Public Hearings to consider the adoption of the Millage Rate and Budget tor FY 2013/2014 will be held l.ly t11e City Commission of the City of Miami Beach, Florida, on Monday, September 30, 2013, commencing at 5:00 p:m., in the Commission Chambers, 3rd Floor, City Hall, 1700 Convention Center Drive, Miami Beach, Florida to consider the following: 5:01p.m. A Resolution Adopting: 1) The Final Ad Valorem Millage Of 5.8909 Mills For General Operating Purposes, Which Is Six And Eight-Tenth Percent (6.8%) Mora Than The "Rolled-Back" Rate Of5.5158 Mills; And 2) The Debt Service Millage Rate Of 0.2529 Mills for Fiscal Year (FY) 2013114. 5:01p.m. A Resolution Adopting Final Budgets For The General, G.O. Debt Service, RDA Ad Valorem Taxes, Enterprise, And Internal Service Funds For Fiscal Year (FY) 2013/14. 5:02p.m. A Resolution Of The Board Of Directors Of The Normandy Shores Local Government Neighborhood Improvement District Adopting The Final Ad Valorem Millage Of 1.2687 Mills For Fiscal Year (FY) 2013/14 For The Normandy Shores Local Government District, Which Is Nineteen Percent (19.0%) More Than The "Rolled-Back" Rate Of 1.0664 Mill$. 5:02p.m. A Resolution Of The Board Of Directors Of The Normandy Shores Local Go~ernment Neighborhood Improvement District Adopting The Final Operating Budget For Fiscal Year (FY) 2013/14. 5:03p.m. A Resolution Adopting The Final Capitallmpro~ement Plan For Fiscal Years (FY) 2013/14-2017/18 And Adopting The Final Capital Budget For FY 2013/14. 5:03p.m. A Resolution Adopting Fiscal Year (FY) 2013/14 Flnai"Budgels For Special Revenue Funds For Resort Tax; The 7th Street Parking Garage Operations;. The 5th And Alton Parking Garage Operations: Art In Public Places (AIPP). Tourism And Hosp~ality Scholarship Program. Green/ Sustalnabllity Funds, Waste Hauler Additional Services And Public Benefit Contribution Funds, Education Compact Funds, Red Ught Camera Funds, And Emergency 911 Funds. 5:03p.m. A Resolution Adopting The Final Budget Of $1,200,000 From Fiscal Year (FY) 2013/14 People's Transportation Plan (PTP) Funds And $87,000 From (FY) 2013/14 South Beach Concurrency Mitigation Funds, To Fund The Final Operating Budget For The South Beach Local In Miami Beaco; And Further Adopting The Final Budget 01 $301 ,000 From FY 2013/14 People's Transportation Plan Funds For Administrative And Technical Operating Expenditures, As Part Of The Five Percent (5%) Allowable For Administrative Assistance And Technical Assistance. 5:03p.m. A Resolution Authorizing The Adoption Of The Miami Beach Cultural Arts Council's Fiscal Year (FY) 2013114 Final Budget In The Amount Of $1,470,000. 5:03p.m. A Resolution Adopting The Fiscal Year (FY) 2013/14 Police Special Revenue Account Final Budget In The Amount Of $75,000 For The Purchase Of Those Items Set Forth In Exhibit "A," And Such Account Funded By Unclaimed E~ldence Currently Held In Tha Pollee Special Revenue Account. · .5:03p.m. , A Resolution Ado.pting The Police Confiscation Trust Fund Final Budget For Fiscal Year (FY) 2013/14 In The Amount Of $724,000, To Be Funded From State Confiscated Funds In The Amount Of $235,000 And Federal Justice Confiscated Funds In The Amount Of $469,000, For The Appropriation And Expenditure Of Those Items Set Forth In Exhibit "A," Which Shall Be Funded Through The Police Confiscation Trust. 5:03p.m. A Resolution Adopting The Fiscal Year (FY) 2013/2014 Pollee Training & School Resources Fund Final Budget In The Amount Of $3(i,OOO. 5:03p.m. Resolution Adopting The Second Amendment To The General Fund. Enterprise, Internal Service Fund, And Special Revenue Fund Budgets For Fiscal Year (FY) 2012/13. 5:03p.m. A Resolution Adopting And Appropriating The Fourth Amendment To The Police Confiscation Trust Budget For Fiscal Year 201212013 In The Amount Of $10,000, To Be Funded From The Proceeds Of State Confiscated Funds, For The Appropriation And Expenditure Of Those Items Set Forth In Exhibit "A," Which Shall Be Funded Through The Police Confiscation Trust Fund. 5:04p.m. 1. Ordinance Amending Chapter 50 Of The City 01 Miami Beach Code, Entitled "Fire Prevention And Protection," By Amending Section 50-4 Thereof. Entitled "Enforcement By Fire Inspectors; Notice Of Violation," To Add Citations And Implement New Fine Schedule Related To Fire Coda Violations: By Amending Section 50-5 Thereof, Entitled "Annual Fire Prevention And Fire Safety Inspection Permit" To Include The Night Inspection Fee Previously Adopted Under Section 102.379 Of The City Code. · 2. Ordinance Amending Chapter 102 Of The Code Of The City Of Miami Beach, Entitled "Taxation," By Deleting H1e Nightclub Fee Set Forth In Section 102.379, Entitled "Schedule Of Taxes, Effective October 1, 2D09". 5:04p.m. Ordinance Amending Chapter 50 Of The Code Of The City Of Miami Beach, Entitled "Fire Prevention And Protection," By Crealiflg Section 50-8 Thereof, To Be Entitled "Fire Alarms, Regulations, Penalties, Enforcement" To Estab)).;-t:; • \-Requirements And Fines For False Fire Alarms. 5:04p.m. An Ordinance Amending Appendix A, Entitled "Fee Schedule" For Subsection (A) Of Section 110-166, Entitled "Sanitary Sewer Service Charge," Of Chapter 110 Of The Miami Beach City Code, Entitled "Utilities," Article IV, Entitled "Fees, Charges, Rates And Billing Procedure"; Division 2 Thereof. Entitled "Rates, Fees And Charges," To Increase The Sanitary Sewer Service Charge Imposed By The City. 5:04p.m. -Ordinance Amending P.ert I, Subpart B. Article IX, Related Special Acts, Of The Miami Beach City Code Entitled "Pension System For Disability And Retirement Of Members Of Pollee And Fire Departments"; Implementing Provisions Of The 2012-2015 Collective 13argalnlng Agreements Between The City And Fire Fighters Of Miami Baach,IAFF Local1510, And Miami Beacl1 Fraternal Order Of Police, William Nichols Lodge No.8; Amending Section 62 Entitled "Definitions"; Amending Section 63 Entitled "Source Of Monies For Fund; Computation Of Liability; Uoo And Investment Of Fund"; Amending Section 65 Entitled "Computation Of Creditable Service; Service Record"; Arnending.Section 66 r:ntilled "Service And Disability Benefits Generally"; Amending Section 67 Entitled "Cost Of Living Adjustment": Amending Section 79 Entitled "Deferred Retirement Option Plan"; Amending Section 82 Entitled "Military Service"; Creating A New Section 88 Entitled "Benefits For Members Hired On Or After September 30, 2013.
RESOLUTION TO BE SUBMITTED
149
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150
COMMISSION ITEM SUMMARY
Condensed Title:
A resolution adopting the Final Capital Improvement Plan for FY 2013/14-2017/18; and adopting the City of Miami
Beach Final Ca ital Bud et for Fiscal Year FY 2013/14.
Key Intended Outcome Supported:
Ensure well designed quality capital projects --Increase Community Satisfaction with City Services
Supporting Data (Surveys, Environmental Scan, etc.): Based on the 2012 Community Survey, storm drainage was
identified as an area for improvement, although improved from prior years; arts and culture was one ofthe services
identified that the city should strive not to reduce; and traffic flow, conditions of roads, and availability of public
parking, were all identified as key drivers of overall satisfaction levels. Further, the following have been prioritized as
key intended outcomes for the City's Strategic Plan: Increase satisfaction with family recreational activities, Improve
Convention Centerfacility, Enhance mobility throughout the city, Improve parking availability, Ensure value and timely
delivery of quality capital projects, Maintain City's infrastructure, Improve Stann drainage system, Improve processes
through Information Technology. The Proposed FY 2013/14 Capital Budget and the Proposed Capital Improvement
Plan for FY 2013/14 through 2017/18 includes funding for capital projects to address each of these priorities.
Item Summary/Recommendation:
The CIP was created as a plan for projects that require significant capital investment and is intended to serve as an
official statement of public policy regarding long-range physical development in the City of Miami Beach, establishing
priorities for the upcoming five year period, FY 2013/14-2017/18.
Changes following the adoption of the Tentative FY 2013/14 Capital Budget and FY 2013/14-FY 2017/18 at the first
public healing on September 11, 2013, include:
• Flamingo A-$4.5 million reduction in overall project cost by evaluating the latest costs for neighborhood
improvements and the approximate quantities of drainage structures pump stations, and piping.
Additionally, the timing of the project was adjusted to allow the West Avenue improvements to begin
following the completion of the Alton Road projects resulting in construction moving out to FY 2016/17 from
FY 2015/16.
• Flamingo C -$5.9 million reduction in overall project cost by evaluating the latest costs for neighborhood
improvements and the approximate quantities of drainage structures pump stations, and piping.
Additionally, the timing of the project was adjusted to allow the West Avenue improvements to begin
following the completion of the Alton Road projects resulting in construction moving out to FY 2017/18 from
FY 2015116.
Advisory Board Recommendation:
On July 1 0, 2013 the FY 2013114 Capital Budget and Capital Improvement Plan for FY 2013/14 was discussed at
meetings of the Finance and Citywide Projects Committee and adjustments were made to the funding
recommendations presented.
Financial Information:
Source of Amount Account
Funds:
1 $49,858,000 Various-See attachment A of Resolution FY 2013/14
~ ($15,558,000) City Center RDA and Anchor Shops
Total $34 300,000 Net of City Center RDA and Anchor Shops
Financial Impact Summary:
City Clerk's Office Legislative Tracking:
anager City Manager
MIAMI BEACH 151
AGENDA ITEM ---=-R_,_7_(._~
DATE --+f__.-/_._/_,-/'-3......_
MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeochR.gov
COMMISSION MEMORANDUM
TO: ~ayor Matti Herrera .Bower and Mehers of the City Commission
FROM: J1mmy L. Morales, C1ty Manager ' ---·-. _
i":
DATE: September 30, 2013 ~·:
SUBJECT: A RESOLUTION ADOPTING THE ~NAL CAPITAL IMPROVEMENT PLAN FOR
FISCAL YEARS (FY} 2013/14 • 20 /18 AND ADOPTING THE FINAL CAPITAL
BUDGET FOR {FY) 2013/14.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
BACKGROUND
Planning for capital improvements is an ongoing process; as needs change within the City,
capital programs and priorities must be adjusted. The Capital Improvement Plan ("CIP")
serves as the primary planning tool for systematically identifying, prioritizing and assigning
funds to critical City capital development, improvements and associated needs.
The City's capital improvement plan process begins in the Spring when all departments are
asked to prepare capital improvement updates and requests on the department's ongoing
and proposed capital projects. Individual departments prepare submittals identifying
potential funding sources and requesting commitment of funds for their respective projects.
In the Spring of 2006, the City created a Capital Budget Process Committee comprised of
the Capital Improvements Office, Department of Public Works, Planning Department, Fire
Department, Parks and Recreation Department, Parking Department, and Fleet
Management Department, together with the Finance Department and the Office of Budget
and Performance Improvement. The Committee is responsible for reviewing and prioritizing
new capital projects that will be funded in a given fiscal year, and for recommendation of
funding allocations from authorized sources for the prioritized projects. The Committee
developed and implemented a structured committee process for development of the Capital
Plan and Budget, including review criteria projects must meet in order to be considered for
funding. Under the Capital Budget Process Committee process, departments submit
proposed new project requests which staff reviews, there is a sign-off by impacted
departments, and a preliminary prioritization of the projects. The process is reviewed and
refined annually by the Committee.
Based on the direction received from the Finance and Citywide Projects Committee in
February 2008, the process was modified to allow for early input to the prioritization process
by the Commission, subject to the availability of funds. Under the revised process, a
preliminary list of unfunded projects is presented to the Commission or the Finance and
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Page2
Citywide Projects Committee, providing the opportunity for input and prioritization. This is
consistent with the process for Commission input regarding operating budget priorities and
the format used is similar to that used to seek guidance on operating budget priorities in
prior years. The Capital Budget is adopted at the second budget hearing in September.
COMMITTEE REVIEW
On July 1 0, 2013, capital funding priorities were discussed at a meeting of the Finance and
Citywide Projects Committee. The City Manager, Assistant City Managers, the Capital
Improvement Project Office Director, other Department Directors, and other City staff were
available to discuss specific projects and respond to the Committee's questions.
Per the direction of the Finance and Citywide Projects Committee at their July 10, 2013
meeting, the following changes were made:
• Arts in Public Places in the amount of $380,346 was recommended to be more
appropriately funded by Pay-as-you-Go funding rather than using North Beach
Quality of Life Fund, Mid Beach Quality of Life Fund and South Beach Quality of Life
Fund.
• Lincoln Road Landscaping for FY 2013/14-FY2015/16 in the amount of $150,000
per year has been removed from the CIP and will henceforth be funded from the
operations budget.
Subsequent to the Finance and Citywide Projects Committee meeting on July 1Oth, 2013, the
following changes were made:
• All projects had their funding rounded to the nearest thousands from FY2013/14
going forward.
• Atlantic Greenways Network Master Plan Update {Bike Master Plan) -Phase 2
project had an additional $25,000 in PTP funding due to cost increases in the project
as a result of the selection of the most intense proposal for a master plan update by
the City Commission on July 261h.
• Collins Park Parking Garage's FY2013/14 funding request was adjusted to
$12,242,000 to be funded completely in FY2013/14 by the RDA based on the FY
2013/14 available RDA funds for capital projects.
• In order to close the City Center Historic District Neighborhood lmprovements.-
Historic District BP9A project, a new project called City Center 9A Legal Fees project
was created with a $350,000 funding request from the original project.
• Bayshore Neighborhood -Bid Pack B project switched funding from PAYGO to 2003
GO Bonds-Neighborhood Improvements due to funds made available from closing
completed projects, and had a reduction of $190,680 in those funds due to new
estimates of the work required.
• Shane Watersport Seawall had an additional $354,000 in PAYGO funding due to
additional pay-as-you-go (PAYGO) capital funding made available as more projects
were funded from G.O. bonds as described above.
• The Convention Center's air conditioning test and balance project was moved from
FY20 13/14 to FY20 14/15 and the acquisition of 50 Lecterns to include 2 presidential
lecterns project was moved up from FY2014/15 to FY2013/14 based on updated
priorities.
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• 5th Street & Alton Road Joint Venture Repayment was revised downwards by $7,000
to reflect the actual amount that South Pointe Capital needs to repay to Parking
Operations.
• The following projects have had their FY 2013/14 funding shifted from PAYGO to
2003 G.O. Bonds-Parks and Beaches as a result of new capacity being found due
to projects closing: Scott Rakow Youth Center -Ice Rink Mechanical Repairs in the amount
of $344,000; Resurfacing/Rebuilding Basketball Courts at Normandy Isle Park in the amount
of $55,000; North Shore Park Tennis Restoration in the amount of $33,000; NSPYC-Fitness
Center Refurbishment in the amount of $73,000; and Flamingo Park Baseball Stadium
Scoreboard in the amount of $25,000.
• The following projects have had their FY 2013114 funding shifted from PAYGO to
2003 G.O. Bonds-Neighborhood Improvements as a result of new capacity being
found due to projects closing: Bayshore Neighborhood-Bid Pack Bin the amount of
$101,000 and Lake Pancoast Neighborhood Irrigation in the amount of $46,700.
• The Pump Station #28 Grinder replacement project was removed due to project
completion.
• The Miami Beach Golf Club Cart Path/Curb Restoration Project and Miami Beach
Golf Club Tee Restoration Project were moved up from FY2014/15 to FY2013/14
due to additional capacity in Middle Beach Quality of Life funds.
• As a result of freed up capacity as a result of the above mentioned shifts from
PAYGO to other sources, the following projects have moved from FY2014/15 to
FY2013/14: Normandy Shores Golf Course Perimeter Hedge in the amount of
$78,000; North Beach Bump-outs-Shrubs, Ground Cover & Irrigation Installation in
the amount of $220,000; Normandy Isle Marseille Lighting Ph. II in the amount of
$139,000; Rue Vendome/ Biarritz Dr. Park & Garden in the amount of $26,000; and
Repainting and Repair of the Perimeter Fences of the North End Parks in the
amount of $115,000.
• The following projects received additional allocations to account for the Arts in Public
Places mandatory contribution: Band Shell Master Plan Improvements in the amount
of $10,000, Flamingo Park in the amount of $37,000, and Scott Rakow Youth Center
Ice Rink Mechanical Repairs in the amount of $23,000.
Changes following the adoption of the Tentative FY 2013/14 Capital Budget and FY 2013/14
-FY 2017/18 at the first public hearing on September 11, 2013, include:
• Flamingo A -$4.5 million reduction in overall project cost by evaluating the latest
costs for neighborhood improvements and the approximate quantities of drainage
structures pump stations, and piping. Additionally, the timing of the project was
adjusted to allow the West Avenue improvements to begin following the completion
of the Alton Road projects resulting in construction moving out to FY 2016/17 from
FY 2015/16.
• Flamingo C -$5.9 million reduction in overall project cost by evaluating the latest
costs for neighborhood improvements and the approximate quantities of drainage
structures pump stations, and piping. Additionally, the timing of the project was
adjusted to allow the West Avenue improvements to begin following the completion
of the Alton Road projects resulting in construction moving out to FY 2017/18 from
FY 2015/16.
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The FY 2013/14 Capital Budget adds appropriation to existing projects as follows:
FY 2013/14 FUNDING NEEDS FOR EXISTING PROJECTS (INCLUDING PREVIOUSLY PROGRAMMED FUNDING)
Project FY 2013/14
Convention Center-(50) Lecterns to include (2) presidential lecterns $ 200,000
Band Shell Master Plan Improvements 628,000
Bass Museum Interior Exhibit Space Expansion (previously Phase II exoansion) 3,750,000
Bayshore, Lo. No. Bay Road BP B 101,000
Convention Center-Additional 1200 ton chiller and two (2) 800 ton cooling towers 1,500,000
City Center-Commercial District BP9B 326,000
City Wide Curb Ramp Installation/Maintenance 10,000
Collins Park Parking Garage 12,242,000
Euclid Ave. Improvements at Lincoln Rd (City Center) 69,000
Flamingo Park 2,486,000
Fund 147 Art in Public Places Repayment 381,000
LaGorce Island (Street Pavement) 283,000
LaGorce Neighborhood Improvements 160,000
Middle Beach Rec Corridor Phase II 2,650,000
Restorative Tree Well-Phase 4-0cean Drive 690,000
Revenue Control Equipment uoorade Phase II 240,000
Scott Rakow Youth Center-Ice Rink Mechanical Repairs 367,000
Sunset Harbour Neighborhood Improvements 566,000
Surface Lot 12X@ 9th St & Washington 14,000
Surface Lot 17X Collins Ave & 13 St 11,000
Surface Lot 248 971 71 Street 189,000
Surface Lot 28 Meridian Ave and 6 St 245,000
Total $ 27,108,000
In addition the following projects previously unfunded in future years were recommended for
funding:
Proposed Funding for Previously Unfunded Projects
Project FY 2013/14
Blueways Master Plan $ 40,000
Crosswalks -Phase Ill 100,000
Flamingo Park Baseball Stadium Scoreboard 25,000
Installation of new lighting in the parking lot area of the Normandy Shores Golf Club 50,000
Parking-Master Meter Phase V 1,582,000
Parking-Master Meter Phase VI 1,000,000
Parking-Master Meter Phase VII 1,000,000
Miami Beach Golf Club-Golf Range Netting 100,000
Miscellaneous Mast Arm Painting FY14 100,000
North Shore Park & Youth Center-Fitness Center Refurbishment 73,000
Pedestrian Crossing Improvements FY14 100,000
Polo Player Statue 100,000
Repainting and Repair of the perimeter fences of the north end parks 115,000
Resurfacinq/Rebuildinq Basketball Courts at Normandy Isle Park 55,000
Parking Garages-Revenue Control Equipment Upgrade Phase II 100,000
Right of Way Improvement Project FY 14 230,000
Rue Vendome/Biarritz Drive Park & Garden 26,000
Sheridan Avenue Parking Between 28th Street & Pine Tree Drive 204,000
Washington Avenue Cobra Head Lighting 40,000
Total $ 5,040,000
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The following new projects were recommended for FY 2013/14 funding at the Finance and
Citywide Projects Committee meetings (not including Information Technology projects-see
page 10):
Proposed Funding for New Projects
Projects FY2013/14
54-Inch Diameter Redundant Sewer Force main Commerce Street to the City pump $ station on 11th Street
77th Street Bridge Repair
Atlantic Greenways Network Master Plan Update -Phase 2
Anchor Garage Structural Engineering Study
City Center 9A LeQal Fees
Fire Department Lifepak Upgrade Project
First Street Improvements Between Alton Road & Washington Avenue
Flagler Monument Solar Illumination Project
Installation Of Irrigation Systems-Collins Ave Street-Ends 26th-42nd
lrriQation System Installation Lake Pancoast NeiQhborhood.
Jewish Community Center Seawall Reimbursement
Lincoln Road Master Plan Study
Maurice Gibb Park Soil Remediation
Miami Beach Golf Club Cart Path/Curb Restoration
Miami Beach Golf Club Tee Restoration
Normandy lsle-Marseille L[ghting Ph. II
Normandy Shores Golf Course Perimeter Hedge
Normandy Shores Trail lighting and landsca_Qing
North Beach Bump-Outs {84)-Shrubs, Ground Cover & Irrigation Installation
(Dickens and Harding Ave)
North Shore Park Tennis Restoration
Restorative Tree Well Treatments-Phase Ill (100-500 Blocks of Washington Ave)
South Pointe Drive Median Planters {South Pointe Drive between Washington
Avenue and Collins Avenue.)
Street Lighting Improvements-North and Middle Beach Neighborhoods
WashinQton Avenue Doo Park: SurfacinQ
Welcome toMB Entrance Sign Repairs
Total $
In addition, the FY 2013/14 Capital Budget reflects $3.993 million in repayment from
South Pointe Capital Funds to Parking Funds for the 5th Street and Alton Road Joint
Venture, as well as a reduction of $1.88 million for CCHV Neighborhood Improvement-
Historic District Bid Pack 9A, as the project is winding down and does not require the
funds anymore.
156
990,000
185,000
180,000
25,000
350,000
60,000
58,000
89,000
121,000
47,000
121,000
500,000
70,000
31,000
46,000
138,000
78,000
194,000
220,000
33,000
692,000
120,000
544,000
66,000
40,000
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The following projects were also added as projects to be considered for funding in the
future:
Proposed Future Funding for New Projects
New Future Year Projects Future Year Funding
Convention Center-(1) 40"x60"x48" Performance Stage and (40) 6'x8' Portable $ 275,000 Stages
Convention Center-(150) Sets of 2 Black Powdered Coated Steel Tape and 50,000 Stanchions
Convention Center-(200) Barricades (bicycle racks) 75,000
72nd Street Park and Parking 14,500,000
Allison Park: Park Redesign 214,000
Convention Center-Table & Chair Replacement 450,000
Convention Center-Cleaning Equipment 200,000
Convention Center-Electrical Switchgear and Bus Duct Testing 350,000
Garbage and RecvclinQ Containers 250,000
Install New St. Augustine Sod on Collins Ave. Medians from 41st St. to 60th St. 26,000
Installation of portable riser seating. 1,800,000
Lighting Control System for East/ West sides and exterior. 700,000
Miami Beach Golf Club Cart Path/Curb Restoration 31,000
North Beach town center Streetscape 11,790,000
Normandy Isle Park Fitness Circuit 112,000
Park View Island (Phase 1): Mini Playground 250,000
Park View Island (Phase II): Entrance Planting & Kayak Launch Area 129,000
Replacement of Five (5) Lift Stations 250,000
Seawall -Indian Beach Park 550,000
Seawall -Indian Creek Park 1,166,000
Seawall -Shane 629,000
Total $ 33,797,000
Finally, the following projects, previously included in the FY 2013/14 Capital Budget and FY
2013/14-2017/18 CIP, have been deleted for the reasons stated below:
Capital Projects Deleted Reason Deleted
Lincoln Road Landscaping FY14 Recommended to be included in operating budget
Lincoln Road Landscaping FY15 Recommended to be included in operating budget
Lincoln Road Landscaping FY16 Recommended to be included in operating budget
12" Ductile Iron Pipe Water Main Improvement 5 Alton Project Cancelled
& Ocean
54 inch Diameter Sewer Force Main Rehab Project Cancelled
Convention Center-Maintenance Boom Scissors & Project Cancelled
Fork Lifts
Convention Center-Exhibit Hall Lighting Upgrades Project Cancelled
Convention Center-Escalator Cleaning Machine Project Cancelled
North Shore Open Space Park Pavilion Project Cancelled
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Pagel
PROPOSED FY 2013/14 CAPITAL BUDGET AND FY 2013/14-FY2017/18 CAPITAL
IMPROVEMENT PLAN (PROPOSED CAPITAL BUDGET AND CIP)
Beginning in FY 2012, Capital Renewal and Replacement projects are included as projects
in the Capital Budget and CIP. These projects provide for renewal and replacement of
capital items related to our facilities and infrastructure over and above routine maintenance,
and are funded by a dedicated millage for renewal and replacement funding to be used for
capital projects that extend the useful life of the City's General Fund assets. In prior years,
these projects were appropriated by a separate authorizing resolution of the Commission.
Beginning in FY 2011/12, these are now incorporated into the capital budget and CIP
document and appropriated at the same time as the rest of the capital budget. The FY
2013/14 proposed dedicated millage of 0.1083 mills is projected to generate $1.98 million for
the General Fund Capital Renewal and Replacement Fund. In addition, based on the
ongoing review of projects funded in prior years, approximately $0.6 million is available as
Renewal and Replacement Fund Balance as of 9/30/12 for funding General Fund renewal
and replacement projects, with an additional $0.3 million identified from projects being
closed, resulting in a total of $2.88 million available for funding FY 2013/14 General Fund
renewal and replacement projects. Renewal and replacement projects forfacilities that are
not supported by the General Fund are funded from available cash balances in the
respective Internal Service or Enterprise Funds, e.g. Fleet, Sanitation, Property
Management, Water, Sewer, Stormwater, Parking, and Convention Center. City Center
Redevelopment Area (RDA) projects are funded through the City Center RDA budget.
Proposed Parking renewal and replacement projects for FY 2013/14 total $1.9 million
including the th Street Parking Garage Fund. Fleet Management FY 2013/14 renewal and
replacement projects total $154,000. The City Center RDA FY 2013/14 renewal and
replacement projects total $67,000. The Anchor Shops and Parking Garage Fund, which is
separate because it is not part of the Tax Increment funding of the RDA, has FY 2013/14
renewal and replacement needs totaling $220,000. The proposed Capital Budget also
reflects $4.6 million in General Fund Vehicle Equipment Replacement.
ANALYSIS
Capital Improvement Plan
The Proposed FY 2013/14-FY 2017/18 CIP for the City of Miami Beach is a five year plan
for public improvements and capital expenditures by the City. This document is an official
statement of public policy regarding long-range physical development in the City of Miami
Beach. The proposed Capital Improvement Plan has been updated to include projects that
will be active during FY2013/14 through 2017/18. For a complete list of projects in the CIP,
please see Attachment B.
The Plan has been updated to include additional funding sources that have become
available, changes in project timing, and other adjustments to ongoing projects as they have
become better defined. Certain adjustments have been made to reflect projects that have
been reconfigured, re-titled, combined with or separated from other projects and/or project
groupings. These adjustments have no fiscal or cash impact and are as a result of a
comprehensive review of the program to insure that our plan accurately reflects all project
budgets, funding sources and commitments.
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The Plan also contains information on appropriations prior to FY 2013/14 for ongoing/active
projects, as well as potential future appropriations beyond FY 2017/18. In conjunction with
the development of the FY 2013/14 Capital Budget and CIP, the City began to develop a list
of potential projects that may be funded in the future, including projects that have been
approved as part of a plan but not yet sequenced or approved for funding. Over time, it is
anticipated that this list will be expanded.
Financings
A number of capital financing transactions are reflected in the Capital Improvement Plan
including: General Obligation Bonds, Stormwater Revenue Bonds, Water and Sewer
Revenue Bonds, Gulf Breeze Loans and an Equipment Loan.
In 1995, the City issued $59 million in Water and Sewer Revenue Bonds. In 1997, the City
paid $15 million for the 1 996 authorized General Obligation Bonds to construct, renovate
and rebuild parks and recreation facilities within the City's park system.
In 2000, the City issued the initial $30,000,000 ofthe authorized $92,000,000 1999 General
Obligation Bond. These funds were issued to expand, renovate and improve fire stations
and related facilities; improve recreation and maintenance facilities for parks and beaches;
and improve neighborhood infrastructure. In 2000, the City also issued $54,310,000 in
Water and Sewer Bonds and $52,170,000 in Stormwater Revenue Bonds. In addition, the
City was granted a $4 million Section 108 U.S. Housing and Urban Development Loan for
improvements to neighborhood streets, North Shore Park and Youth Center.
In 2001, the City executed loan agreements with the City of Gulf Breeze, Florida, providing
$15 million for the renovation and improvement of two City owned golf courses and their
related facilities. The City issued the remaining $62,465,000 of the referendum approved
$92 million General Obligation bonds in July 2003 for improving neighborhood infrastructure
in the City.
Based on current project schedules, additional water and sewer, and stormwaterfinancing,
previously anticipated for FY 2007/08 are now financed over a series of years. The FY
2007/08 Capital Budget and CIP anticipated $4 7.8 million in new water and sewer financing
and $79.7 million in new stormwater financing. In 2006 and 2010, the City executed loan
agreements with the City of Gulf Breeze, Florida, providing an additional $24 million and $30
million for water and sewer projects, respectively. In FY 2008/09, a line of credit was issued
and was used to fund projects in advance of issuing water and sewer and stormwater bonds.
Under this approach, the City uses the line of credit in order to have the necessary funding
capacity to enter into new projects. This also allows the City more time to both build the
necessary rate capacity to issue additional tax-exempt bonds through rate increases and
also spend down the current committed but unspent bond proceeds. This phased approach
provides the City with more time to refine the cost estimates for projects planned to be in
construction prior to issuance of bonds. In FY 2011/12, approximately $50 million in
stormwater bonds were issued replacing funding for projects previously funded by the line of
credit.
No Water and Sewer Bonds were issued in FY 2012/13.
The FY 2013/14 Capital budget includes $4,133,000 in proposed Stormwater projects to be
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funded from the Line of Credit, Stormwater Operating Fund, Stormwater Capital Reserves,
and recaptured funding from closed capital projects.
Project Name Stormwater Projects FY2013/14
Bayshore Neighborhood -Bid Pack B $ 1,001,000
Citywide Tidal Flooding Mitigation -Phase I 2,062,000
Drainage Hot Spots 1,000,000
Sunset Harbour Neighborhood Improvements 70,000
Total $ 4,133,000
In addition, there is approximately $3,097,000 in proposed water and sewer funded projects
that are projected to be funded in FY 2013/14. These projects are proposed to be funded
from the Water & Sewer Operating Fund, Water and Sewer Capital Reserves, and
recaptured funding from closed capital projects.
Water & Sewer Projects Water & Sewer FY2013/14
63rd Street 16" Water Main $ 1,400,000
Bayshore Neighborhood -Bid Pack B 159,000
Cityv..tide Water and Sewer Main Assessment 213,000
Infiltration & Inflow Program-Phase Ill 1,000,000
Sunset Harbour Neighborhood Improvements 125,000
Water System Pressure Control Valve 200,000
Total $ 3,097,000
The Stormwater Master Plan provides comprehensive recommendations for improving the
City's stormwater management system performance for the next twenty years. Consideration
has been given to potential sea-level rise, water quality of Biscayne Bay, and
operations/maintenance of an expanded system. The Stormwater Master Plan's capital
improvements allow the City's stormwater systems to be flexible and adaptable in meeting
the increasing flood control level of service performance targets and regulatory demands.
The Stormwater Master Plan estimates $62 million (including soft costs and contingency) in
required funding over the next 5 years. The FY 2013/14-FY 2017/18 CIP includes $59
million in additional funding for projects forecasted over the same period (La Gorce-$10.3
million, Sunset Islands 3 & 4-$2.7 million and Flamingo/West Avenue-$46 million) which
together with previously appropriated funding for these projects totals $62 million.
Proposed Capital Budget
The City's proposed annual capital budget contains capital project commitments
recommended for appropriation for FY 2013/14 (Proposed Capital Budget). Preparation of
the Proposed Capital Budget occurred simultaneously with the development of the FY
2013/14-2017/18 CIP and FY 2013/14 proposed operating budget.
The Proposed Capital Budget presents project budgets for both the current and new capital
projects necessary to improve, enhance and maintain public facilities and infrastructure to
meet the service demands of residents and visitors to the City of Miami Beach. Capital
reserves, debt service payments, and capital purchases found in the operating budget are
not included in this budget. However, we have included a capital equipment section, which
itemizes purchases of major capital equipment, fleet, light and heavy equipment and
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information technology related acquisitions. The Proposed Capital Budget for FY 2013/14
appropriates funding for projects that will require commitment of funds during the upcoming
fiscal year, including construction contracts and architect/engineer contracts to be awarded
during the upcoming year and capital equipment acquisitions recommended for
appropriation in conjunction with the FY 2013/14 Operating Budget.
A Pay-As-You-Go component of the Capital Budget was established in FY 2005/06 for new
projects or unfunded scope in existing projects. In FY 2013/14, $1,726,000 in Pay-As-You-
Go funding for projects is recommended.
The Pay-As-You-Go projects recommended for funding are the Jewish Community Center
Seawall Reimbursement, Normandy Shores Trail Lighting and Lands, Fire Department
Lifepak Upgrade Project, Fund 147 Art in Public Places, Maurice Gibb Soil Remediation,
Repaint/Repair of North End Parks Fences, North Beach Bump Outs (84 ), North Shore Golf
Course Perimeter Hedge, Polo Player Statue, Rue Vendome/Biarritz Drive Park & Garden,
Flamingo Park, 77th Street Bridge Repair, and Normandy Islas-Marseille Lighting Phase II.
Approximately $4 million is recommended for appropriation from the Miami-Dade County
Convention Development Tax (COT) lnterlocal Agreement funds for COT/Resort Tax eligible
projects for Flamingo Park, and the Middle Beach Recreation Corridor Phase II.
Approximately $5.9 million is recommended for appropriation from the South Pointe Capital
fund and pre-termination South Pointe Redevelopment Area funds for several projects in the
South Pointe area including Redundant Sewer Force Main, 5th St & Alton Rd Joint Venture
Repayment, Flamingo 6 Street Right Of Way improvements, Washington Ave Dog Park
Surfacing and the Restorative Tree Well Treatment phase Ill.
The Proposed Capital Budget includes $493,000 for technology projects:
• City Commission Agenda Automation
• Auto of Green space Management Operations
• Marine Patrol Conduit Upgrade
• Automatic Vehicle Locator Program Implementation
• Gap Analysis of Enterprise Resource Planning System
• Radio Station & Television station Upgrades
• 50 Additional Mobile Computers for the Police Department
• Target Solutions
• Tyler Cashiering
The Proposed Capital Budget and CIP also includes $2.9 million in Renewal and
Replacement Funds for upkeep of General Fund facilities, and $4.6 million for General Fund
Vehicle Equipment Replacement.
Approximately $1.7 million is recommended for Convention Center Funds, including an
additional 1200 ton chiller and two cooling towers, as well as the purchase of fifty lecterns to
include two presidential podiums.
The Proposed Capital Budget includes $3.3 million in funding for various transportation
improvement projects, including Miami Beach Welcome Sign Repair, Crosswalks-Phase Ill,
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Atlantic Greenways Network Master Plan Update -Phase 2, Pedestrian Crossing
Improvements FY 14, and Normandy Islas-Marseille Lighting phase II.
The Proposed Capital Budget has also been updated to reflect $12.9 million in the ongoing
parking lot and garage refurbishment and replacement program with projects recommended
for FY 2013/14 including the Collins Park Parking Garage, Master Meter Phase V, Master
Meter Phase VI, and Master Meter Phase VII and Revenue Control Equipment Phase II.
Further, it is anticipated that there will continue to be a phased approach for the issuance of
water, sewer and stormwater financing. Under this approach, the City has accessed a line
of credit to allow the City to have the necessary funding capacity to enter into new projects,
while allowing the City more time to both build the necessary rate capacity to issue additional
tax-exempt bonds through rate increases and also spend down the current committed but
unspent bond proceeds.
FY 2013/14 Proposed Capital Budget by funding source:
Funding Source Funding
1997 Parking Sys. Rev. Bonds $ 217,000
2003 GO Bonds-Neighborhood Improvement 148,000
2003 GO Bonds-Parks & Beaches 553,000
2010 Parking Bonds Reso. 2010-27491 160,000
7th Street Garage 1,900,000
Capital Projects Not Financed by Bonds 89,000
City Center RDA Capital Fund 15,073,000
Communications Fund 40,000
Convention Center 1,701,000
Equipment Loan/Lease 4,644,000
Fleet Management Fund 160,000
Gulf Breeze 2006 {_83,759)
Half Cent Transit Surtax-County 1,569,000
Information & Communications Technology Fund 486,000
Local Option Gas Tax 544,000
Miami Beach QuaiLty_ of Life Resort Tax Fund-1% 378,000
Miami-Dade County Convention Development Tax (CDT) 4,000,000
lnterlocal-COT/Resort Tax Eligible
Miami-Dade County Bond 2,933,581
North Beach Quality of Life Resort Tax Fund -1% 678,000
Parking Operations Fund 851,000
Pay-As-You-Go 1,726,000
RDA-Anchor Garage Fund 485,000
Renewal & Replacement Fund 2,561,000
South Beach Quality of Life Resort Tax Fund-1% 730,000
South Pointe Capital 4,283,000
South Pointe RDA 1,636,000
Storm Water Bond Fund 431 RES0#2011-27782 529,000
Stormwater Bonds 2000S (256,000)
Stormwater Letter Of Credit Reso. No 2009-27076 2,007,419
Water & Sewer GBL Series 2010 CMB Reso 2009-27243 81,759
Water and Sewer Bonds 2000s 34,000
Total $ 49,858,000
162
Resolution Adopting The FY 2013/14 Final Capital Budget and FY 2013/14-2017/18 Final CIP
September 30, 2013
Page 12
FY 2013114 Proposed Capital Budget by program area:
Program Area Funding
Art in Public Places $ 381,000
Bridges 185,000
Convention Center 1,700,000
Environmental 2,275,000
Equipment 8,626,000
General Public Buildings 3,750,000
Golf Courses 421,000
Information Technology 493,000
Monuments 189,000
Parking 204,000
Parking Garages 12,267,000
Parking Lots 459,000
Parks 4,450,000
Renewal and Replacement 5,818,000
Seawalls 121,000
Streets/Sidewalk Imps 4,337,000
Transit/Transportation 3,319,000
Utilities 863,000
Total $ 49,858,000
Net of the City Center RDA and Anchor Garage appropriation of $15,558,000 the proposed
FY 2013/14 Capital Budget is $34,300,000.
In FY 2011/12 separate capital funds were established for South, Mid and North Beach
Quality of Life in order to more easily track each of these funds. Previously all had been
included in one fund. In FY 2013/14, $4,440,000 in unappropriated funds will be transferred
from 1% Quality of Life Resort Tax Fund to the following funds: South Beach Quality of Life
Resort Tax Fund ($1.2 million), North Beach Quality of Life Resort Tax Fund ($1.66 million),
and Middle Beach Quality of Life Resort Tax Fund ($1.58 million).
CONCLUSION:
The Administration recommends adopting the final Capital Improvement Plan for FY 2013/14
-2017/18 and adopting the final Capital Budget for Fiscal Year (FY) 2013/14.
JLM:l/JW
@
163
ATTACHMENT A
FY 2013/14 CAPITAL BUDGET
SUMMARY OF FUNDING SOURCES
164
~ 0') CJ1 m PROJECT PROGRAM rt In Public Places Parks & RecreaUon pkslinrosi 400 Block Lincoln Rd Site lmprov Wing Tourism and CuHural Development pfcartinpp pkslighths Bridges CfPOffice pwnbridlgt rwmicbridg PJA.bllcWorka rwn77bridr pwcbridrep rwn73bridg rwcweavbri onvention Center Fund 147 Art in Public Places Lighthouse Bridge Light (77 St I Hawthorne Ave) Indian Creek Pedestrian Bridges 77th Street Bridge Repair Bridge Repairs Bridges: Holocaust, Biarritz, Fountain West Ave Bridge Over Collins Canal Co.nventJ:on.c.n•r . pfslecpedl pfslcsehws pfsrep3way trsbarricd pfsseccamr pfs1200ton pfsaircond pfsavmainr pfcairwall pfsblackst pfsbussduc pfsairhand pfsconcfut pfscatbeam eqscleaneq pfscleafut pfsconcstr CC -Lecterns to include 2 presidential CC -Lighting Cont Sys Exhibits and West CC -Replace Chiller Water Valve CC-200 Barricades (Bicycle Racks) CC-Additional Security Cameras CC-Addtl 1200 ton chiller & (2) 800 cool CC-Air Conditioning Test and Balance CC-Air Vents on Main Roof Drains CC-Airwall Replacement CC-Biack Powdered Coated Tape & Stan• CC-Buss Duct Testing CC-C/D Airhandlers Replacement CC-Carpet Replacement Future CC-Catwalk Beam Cleaning CC-Cieaning Equipment CC-Cleaning Equipment Future CC-Concession Stand Renovations CITY OF MIAMI BEACH 2014-2018 CAPITAL IMPROVEMENT PLAN BY PROGRAM Previous Years 0 0 0 500,000 ~00,000 2013/14 0 0 381.000 0 381,000 ••• l1[3loiij!liJlR!I.!I!I[JIIi]lii]l ~ 30,000 0 30,000 0 130,000 0 3,508,688 3,638,688 0 0 1J 185,000 0 0 0 18&,000 2014/15 0 0 0 0 0 ,, 0 0 0 0 0 0 1,900,000 1,9p_o,ooo 3,6 68,68 B t;J.Ji!W' fiP!Wit1 0 0 40,000 0 0 0 0 0 2,075,000 0 275,000 0 0 0 0 0 0 ·--;-·• 20Cl,OOO 0 a 0 0 1,500,000 0 0 0 0 0 0 0 0 0 0 0 0 700,000 0 a 0 0 100,000 0 0 0 0 65a,aoo 0 25,000 0 0 0 2015116 0 0 0 0 0 1] 0 0 0 0 0 0 0 0 I] 2016117 -.-.,..-."-;:":.-.... ... ·~·-·. •· ·' ··~e:..i.j-."' 0 0 0 75,000 0 0 0 0 a 50,00a 0 0 0 a 200,000 0 50,000 0 0 0 0 0 I] 0 0 0 0 0 0 0 0 I] 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 \\miamibeach328\EdenReports\Reports\cmb\PA \Capital Budget By Program Spreadrpt 2017118 ATTACHMENT B 0 0 0 0 0 I 0 0 0 0 0 0 0 0 r.J 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Future 50,000 60.000 0 0 0 0 595,000 696,000 0 0 1,666,0aa 0 0 a 0 0 130,000 0 0 1,oao,oao 0 0 0 0 3,000.000 0 0 150,000 a Page 1 of 20 09/26/2013 15:18.02 Total 50,000 60,000 381,000 500,000 881,000 ·SSM 30,000 595,000 628,000 185,000 130,000 1,666,000 5,408,688 7,3111,688 :~ 200,000 700,000 40,000 75,000 130,ooa 1,500,000 100,000 1,000,000 2,075,000 50,000 275,000 650,000 3,000,000 25,000 200,000 150,000 50,000
~ 0') 0') lQ PROJECT pfsconvctr pfsewsider pfskrtchre plselestp2 plselsgbdt pfselestpm pfsexecoff pfsexhfans pfsexhallr pfsexhalfr pfsexhalup pfsexlmars pfsextshrp pfsfipcorp pfsfuteffe pfsfgbmope pfsfuturem pfsfy6rest pfsmiscQ1 2 eqsgarrecc pfshssysrp pfshssyph1 pfshurrigi pfsconctgo pfsinptest pfsdsigfac ptsiexfans pfscslocks pfndrinks pfsrubflrs pfsinstada pfsinsporr pfsintbuss pfsintbusr pfslandscc pfslightre pfsldbrmnt pfsmkeqptu pfsmtbslfl pfsmeetrmr pfsmeetrsr pfsoutaird pfcpackura PROGRAM CC-Convention Center ADA CC-East & West Sidewalk Replacement CC-East Kitchen Renovations CC-Eiec Switchgear Testing& Main! Futur CC-Eiectrical Switchgear & Bus Testing CC-Eiectrical Switchgear Testing & Maint CC-Executive Offices Furniture Replacem CC-Exhaust Fans for A and B Exhibit Hall CC-Exhibit Hall & Infrastructure Repair CC-Exhibit Hall Floor Repairs CC-Exhibit Hall Lighting Upgrades CC-Exterior Marquee Signage CC-Exterior Stairs & Handrailing Repairs CC-Fioor Pocket Connector Replacement CC-Future FF & E CC-Future General Maintenance CC-Future Mechanical CC-FY 06 ADNRestroom Renovation CC-FY11/12 Misc. Capital CC-Garbage and Recycling Containers CC-Hall Sound System Replacement CC-Hall Sound System Replacement Full CC-Hurricane Impact Glass Installation CC-Improvements County GO CC-Inlared Test Maint Elec Panels/Discor CC-Install Digital Signage CC-Install Exhaust Fans in Storage Ramp CC-Install New Card Swipe Locking Syste CC-Install New Drinking Stations CC-Install Rubber Floor in Serv Corridor CC-Installation of ADA automatic doors CC-lnstallation of Portable Riser Seats CC-lnt West Side Buss Duct Replacemen CC-Intelior buss duct replacement CC-Landscaping CC-Lighting Replacement Meeting/Ballroc CC-Loading Dock Bays Repair & Main! CC-Main Kitchen Equipment Upgrades CC-Maintenance Boom Sissors & Fork Lif CC-Meeting Room Renovations CC-Meeting Room Signage Replacement CC-Outside Air Dampners CC-Package Unit Replacement AC 2014-2018 Previous Years 4.367,135 0 0 0 0 500,000 0 0 0 0 0 0 0 0 0 0 0 1,936.729 250,000 0 300,000 0 0 600,000 150,oao 0 250.000 0 0 0 35,000 0 0 250,000 150,000 0 0 0 0 0 0 50,000 2.ooa,aao CITY OF MIAMI BEACH CAPITAL IMPROVEMENT PLAN BY PROGRAM 2013/14 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 a a 0 0 a 0 0 a 0 0 0 0 0 0 0 2014/15 0 0 0 0 0 0 0 300,000 0 0 0 0 0 700.000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 2015/16 0 600,000 160,000 0 350,000 0 300,000 a 0 a 0 a 0 0 a 0 0 0 0 250,oaa a a a a a a 0 0 0 0 0 0 a a a 0 a ea.ooo a 0 0 0 a 2016/17 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 a 0 0 0 0 0 0 0 0 0 0 0 0 0 \\miamibeach328\EdenReportsiReports\cmb\PA \Capital Budget By Program Spread.rpt ATTACHMENT 8 2017/18 0 0 0 0 0 0 a 0 0 0 0 0 a 0 0 0 0 0 0 0 a 0 0 0 0 0 0 0 0 0 0 1,800,000 0 0 0 0 0 0 0 0 0 0 0 Future 0 0 0 800,000 0 0 0 0 17.625,000 800.000 400.000 1,800.000 350.000 0 476,000 5,600,000 75,000 0 0 0 0 200,000 4.000.000 54.400,000 0 1,600,000 0 1.200.000 100,000 350,000 0 0 4.000,000 0 0 3,000,000 ao.ooo 0 300,000 2.000,000 50,000 0 0 Page 2 ol20 09/26/2013 15:18.02 Total 4,367,135 600,000 160,000 800,000 350,000 500,000 300,000 300,000 17,625,000 aoo.ooo 400.000 1.800,000 350,000 700.000 476,000 5.600,000 75,000 1,936.729 250.000 250,000 300,000 200,000 4.000.000 55,000,000 150,000 1,600,aoo 250.000 1.200,000 100,000 350,000 35,000 1.800.000 4,000.000 250,000 150,000 3.000.000 80.000 90.000 300,000 2.000.000 50,000 50.000 2.000,000
~ 0') ....... ATTACHMENT B CITY OF MIAMI BEACH lQ 2014-2018 CAPITAL IMPROVEMENT PLAN BY PROGRAM Page 3 of 20 09/26/2013 15:18.02 PROJECT pfspainlhf pfsperstag pfsprotrck pfsrenchil pfsrnspark pfsrepchil pfsrepddrs pfsrepfdds pfsrepruwc pfsdisctws pfsrephrbs pfs.repskyl pfsrep2tch pfsinlsign pfsrepdoor pfsrepchrs pfsrep51ft pfsmbcccwh pfsrepc&dd pfsrpctc&d pfsrepampb pfsrepftfa pfspermpow pfssexhfan pfssolarep pfst&crepl pfstablesi pfsteleinf pfswestktr pfswsdrepl Environmental PoiiC$ encbeachag P.Pt.l.lc Worb · pwaltrdirr encanimalw encbchwlrf PROGRAM Previous Years CC-Painting Exhibit Halls and Lobbies 1,300,000 CC-Performance & Portable Stage 0 CC-Procurement of Truck 0 CC-Renovate Old NW Chiller Room 0 CC-Renovation -North & South Load Docl 0 CC-Repair Ground Fault for Chiller #3 100,000 CC-Replace 2 Loading Dock Roll Up Doo1 150,000 CC-Replace 4 Loadmg Dock Doors 0 CC-Replace 6 Package Roof Units-Water CC-Replace Disconnects of Cooling Towe CC-Replace High Reach Boom and Forkli CC-Replace Skylight Panels CC-Replace Two 100 ton Air Handlers CC-Replacement of All Interior Signage CC-Replacement of Doors East Side CC-Replacement of Exhibit Hall Chairs CC-Replacement of Five Lift Stations CC-Rplc all MBCC Chilled Water Handler: CC-Rplc C Ballroom & D catwalk disconm CC-Rplc of Ballroom C & D carpet CC-Rplc one 4000 amp main breaker CC-Rplc Roof Top Fresh Air Intake Hood~ CC-Sixteen Permanent Power Locations CC-Smoke Exhaust Fans CC-Solar Energy Project CC-Table & Chair Replacement CC-Tables CC-Telephone Infrastructure & Switching CC-West Kitchen Renovation CC-West Side Dimmer Replacement Beach Access Control Gates Alton Road Irrigation 5th Sir to Mich Animal Waste Dispensers/Receptacles Beachwalk Lighting Retrofit 0 45,000 0 0 200,000 a 0 700,000 0 0 30,oao 400,000 85,000 0 49,000 100,000 0 500,000 0 0 0 0 143,000 143,0011 _,,.,,, 172,204 100,000 665,625 encflooph1 Citywide Tidal Flooding Mitigation-PH1 0 encwsmaina Citywide Water and Sewer Main Assessm 0 \\miamibeach32B\EdenReporls\Reporls\cmbiPA\Capital Budget By Program Spread.rpt 2013114 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1,700,000 0 0 0 0 0 2,062,000 213,000 2014/15 0 275,000 300,000 0 0 0 0 0 1,000,000 0 0 0 0 0 0 0 250,000 0 0 0 0 0 0 D 0 0 250,000 0 0 500,aoa 165,000 11SJIQO 0 0 0 0 0 2015/16 0 0 0 300,000 a 0 0 0 0 a 300,000 0 0 a a 0 a 0 a 0 0 0 a 0 0 0 a 4ao,aoo 1 ,aao.aoo 0 · 4,il.,CIDO &WL\S .. f.¥.1 132,000 d:2.0DO 0 0 0 0 a 2016/17 0 0 0 0 0 0 0 0 0 a 0 a a 0 a 0 0 0 0 0 0 a 0 a a a 0 0 0 0 0 2017/18 Future 0 0 0 0 0 0 0 0 0 50o,oao 0 0 0 0 0 3aO,OOO 0 0 0 0 0 0 0 400,000 a o a 11o,ooo 0 500,00a 0 0 0 0 0 8,000,000 0 0 0 0 0 0 0 10o,aoo 0 0 0 0 a 3,ooo.ooo a o 0 200,000 0 0 0 0 a o '1,800.000 118,696,000 ·····!!J·i MI:Jtl.Xmnl Ml[l}l)!l!ij 0 (I 0 0 0 0 0 0 0 0 0 a 0 0 0 0 a 0 0 0 0 Total 1,300,000 275,000 300,000 300,000 500,000 100,000 150,000 300,aoo 1,000,aoo 45,000 300,000 400,000 200,000 110,000 500,000 700,000 250,000 6,000,000 30,000 400,000 85,000 100,000 49,000 1aO,OOO 3,000,000 500,000 450,000 400,000 1,000,000 500,000 141,1&8.814 fii:JH.1:Jt::I:f<l 440,000 440,4100 172,204 100,000 665,625 2,062,000 213,aoo
~ 0') 00 CITY OF MIAMI BEACH m 2014-2018 CAPITAL IMPROVEMENT PLAN BY PROGRAM PROJECT PROGRAM enccollcep Collins Canal Enhancement Project encdiscool District Cooling Plant encdomwatr Domestic Water Conservation encfa~igh Facility Lighting and Lighting Control enmgreenws Green Waste Facility enchvaccon HVAC Controls encpowtnp Power Transformer Replacement enclrashrp Trash Receptacles Equipment Bulkfh'ig eqcgpstsys eqcaccelap Finance eqcpaperls PI I; eqcfdlifep emcemerop AVL Tracking System for City Vehicles Tech Enhancements for Accela Paperless Attachments in EDEN FD Lifepak Upgrade Project Fire Station No. 2 EOC FleetiJitnag6.mtnt eqcavlvari eqcvehfy10 eqc10vehre eqc12vehre eqc13vehre eqc14vehre eqc15vehre eqc16vehre eqc17vehre eqc18vehre Automated Vehicle Locator system Phase FYI 0 Vehicle/Equipment Replacement Pr FY11Vehicle/Equipment Replacement FY12Vehicle/Equipment Replacement FY13Vehicle/Equipment Replacement FY14Vehicle/Equipment Replacement FY15Vehicle/Equipment Replacement FY16Vehicle/Equipment Replacement FY17Vehicle/Equipment Replacement FY18 Vehicle/Equ1pment Replacement Information Technology eqcmobapps Development of Mobile Apps OBPI Previous Years 10,138,908 5,573,883 537,573 3,723,710 919,464 2,066,976 1,415,076 125,000 26,.438,.J18 92,310 291,800 '111.84,110 46,000 . ,., ·AS.OOO . '.:_r.,_-, ··,-:..: . ·-,: ~7. 0 936,131 188.181 114,000 4,197,000 4,228,333 6,084,221 3,914,300 0 0 0 0 0 18,637.8&4 50,000 60,000 Updated Automation of Cleanliness eqccleanas 34,440 34,440 \\miamibeach3281EdenReporls\Reports\cmbiPA\Capital Budget By Program Spread.rpt 2013/14 0 0 0 0 0 0 0 0 ~.276,000 4··· 0 0 0 0 0 60,000 0 eo,.ooo 0 0 0 0 0 4,644,000 0 0 0 0 4,644,000 0 0 0 0 2014/15 0 0 0 0 0 0 0 0 0 0 0 0 2015/16 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 ' ' f) 60,000 0 ae.ooo .-.:"!/ . :·:.~~ ' 60,000 0 "tfllOOO !!;. .it •• ..,_ ·.''•':,.--; ::;-!':';-·~·-' ....... ~.~' 0 0 0 0 0 0 4,257,000 0 0 0 4,267,000 0 0 0 0 0 0 0 0 0 0 0 4,231,000 0 0 4,231,000 0 0 0 0 2016/17 0 0 0 0 0 0 0 0 0 I) 0 0 0 0 0 0 0 0 0 0 0 0 0 D 0 0 4,325,000 0 4,326,000 0 0 0 0 ATTACHMENT B 2017118 0 0 0 0 0 0 0 0 0 r.l 0 0 0 0 .t 0 0 0 0 0 0 0 0 0 0 0 0 4,031,000 4,031,000 0 0 0 0 Future 0 0 0 0 0 0 0 0 0 Page 4 of 20 09/26/2013 15:18.02 Total 10,138,908 5,573,883 537,573 3,723,710 919,464 2,066,976 1,415,076 125,000 27,713,418 ·····~·· 28,153.418 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 92,310 291,800 384,110 46,000 M.OOO 180,000 936,131 1,116;131 114,000 4,197,000 4,228,333 6,084,221 3,914,300 4,644,000 4,257,000 4,;231,000 4,325,000 4,031,000 40,026,854 50,000 60,000 34,440 34,440
~ 0') <0 m PROJECT Patkll'!g __ ·, pg=tvph2 pg=tvgar eqclicprvh pgcpaydisp pgcmstmph5 pgcmstmph6 pgcmstmph7 pgcpayfoot eqcrevcep1 eqcre~cep2 eqcre~cep3 PROGRAM CCTV Phase 2 Closed Circuit Television System License Plate Recognition -Vehicle/Hand Master Meter Phase II Master Meter Phase V Master Meter Phase VI Master Meter Phase VII Pay on Foot (POF) Machines Revenue Control Eqp Phase I Revenue Control Eqp Phase II Revenue Control Eqp Phase Ill Park• & Recroatlon eqchandrrc Citywide Electronic Timekeeping PQIIce eqcmbpdode MBPD Off-Duty Employment Software eqcsynevns Symantec Ent Vault for Network Storage eneral Public Buildings BUlldlnl · pfcbuilrev cteOIIIot< . pfm53restr pfs6strest pfc777buil pkcbassph2 pfcbrorpay fsmfireno2 pfmpkmaint pfspropfac pfmpwsyard Fire pfcfs2anex ':'!: ~: • •. ~'T ' Second Floor Renovation-Building Dept 53rd Street Restrooms 6th Street Restrooms 777 Building Renovation ' -~ . '.~: . Bass Museum Interior Space Expansion Beachfront Restrooms Repayment Fire Station 2/Hose Tower Parks Maintenance Facility Property Management Facility Public Works Facility Fire Station #2 Training Annex 2014-2018 Previous Years 250,000 957,223 350,000 7,395,850 0 0 0 2,236,538 494,000 0 0 11,883.811 43,405 43;406 60,000 41,150 ,0_1,110 cll:lliltll ~~-.' ·'.> ·-...,_ 206,713 '20Ji7~3 627,190 830,882 278,000 0 0 13,272,721 933,722 6,376,577 2,880,173 251399,266 82,000 82,000 CITY OF MIAMI BEACH CAPITAL IMPROVEMENT PLAN BY PROGRAM 2013/14 0 0 0 0 1,582,000 1,000,000 1,000,000 0 0 340,000 0 3,922,000 0 0 0 0 0 ·o 0 0 D 3,750,000 0 0 a 0 0 3,760,000 a 0 2014/15 0 0 0 0 0 0 0 0 0 0 389,000 389,000 0 0 0 0 2015/16 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 2016/17 ., •· .. "·;~:~o .... -.•• ;. _:,y,_:·.:~--\1':,··~· ·:·~~~~&.t·~/,·~..;.:...-_;,.-{._, •.. -0 _:'(1 0 0 0 3,750,000 0 0 965,aoo 0 0 4,7111,000 50a,ooo 1100,000 --~. ·':---~ . : D .·.;,(! 0 0 0 a 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 D 0 0 0 0 \lmiamibeach328\EdenReports\Reports\cmb\PA\Capital Budget By Program Spread.rpt ATTACHMENT B 2017118 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 •(tl!l!tllltl 0 0 0 D 0 0 0 0 0 0 0 0 0 0 Future 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 I) 0 .0 0 0 0 0 0 0 0 0 0 0 0 0 Page 5 of 20 09/26/2013 15:18.02 Total 250,000 957,223 350,000 7,395,850 1,582,000 1,000,000 1,000,000 2,236,538 494,000 340,000 369,000 16,994,811 43,405 48,406 60,000 41,150 19M 50 57,795,701 206,713 208,113 827,190 830,662 278,000 7,500,000 0 13,272.721 1,696,722 6,376,577 2,880,173 33,864,285 562,000 682,000
~ """"' 0 m PROJECT PROGRAM Park& & Reoreatlo!:l ffltre· pknnsospmf NSOP Beach Maint Facility Pr9pert M11nagement prswretror Hazard Mitigation Wind Retrofit 11 HM-2Y· Publl.c: W9rkB pfs555adrs pfsctlight pfssshorag olf Courses CIP Office 555 17th Street Building Renovations Colony Theater Stage Lighting Retro Fit S. Shore Comm Center (County G.O.) pkmgcmpar3 Par 3 Golf Course Master Plan Palbi'l.~'i'edg~' ·-•• pknnsgclpl pkmmbgcdra pkmmbgcnet pkmmbgccpc pkmmbgctrs ennnstrltg pkmmbgcsin Public Works pknnsgcfen Install lighting Norm Shores Golf M Beach Golf Course Drainage Remedial MBGC-Golf Range Netting Miami Beach Golf Club Cart Path/Curb Miami Beach Golf Club Tee Restoration Normandy Shares Trail Lighting and Land Replace Tee/Directional Signs at MBGC NSGC Aluminum Picket Security Fence nformation Technology Building eqrppermac eqcprojdox City Clerk eqcautocca Commtmlcatlonl Bldg Dev Process Ent System Projectdox Electronic Plan Rev Software City Commission Agenda Automation CITY OF MIAMI BEACH 2014-2018 CAPITAL IMPROVEMENT PLAN BY PROGRAM Previous Years 0 0 690,491 890,491 47,339 65,000 500,000 i12,$3tt 2013/14 0 0 0 0 0 0 0 9 2014/15 0 0 0 0 0 0 0 Q 2015/16 0 .0 0 0 0 0 0 0 26,990,808 I I I I 5, 15,0 0 II 4,970,190 -~·-$AM90 0 151,017 0 0 0 0 28.502 179,618 74.925 7-4,926 •'"•i 0 0 50,000 0 100.000 31,000 46,000 194.000 0 421,000 0 0 0 .. '<·i :._ _,·. 0 _.o 0 0 0 0 0 0 0 0 D D 0 0 0 0 0 0 0 0 0 0 ffJQtl ·tJI•N•I •I I) 1,600,000 547,000 2,147,000 0 0 0 0 0 34,000 34,000 0 0 0 0 0 0 0 0 0 0 2016/17 0 0 0 0 0 0 0 0 "I) 0 0 0 0 0 0 0 0 0 0 0 0 I] 0 0 0 0 0 \\miamibeach32B\EdenReports\Reports\cmb\PA \Capital Budget By Program Spread.rpl 2017/18 ATTACHMENT B 0 0 0 0 Future 2,745,000 2,746,000 0 0 Page 6 of20 09/2612013 15:18.02 Total 2,745,000 2,746.000 690,491 810,411 0 0 47,339 0 0 65.000 0 0 500.000 -.o 0 -81~339 ••••1111!1·' wmw -J:m 0 0 0 0 0 0 0 a 0 0 0 0 'il 0 0 0 0 0 0 0 0 0 0 0 0 a 0 0 0 0 1] 0 0 0 0 0 4,970,190 4,tYO,f&D 50,000 151,017 100,000 31,000 46,000 194,000 28,5a2 800,&19 74,925 74,926 5.645,634 1,600,000 547,000 2,447,MO 34,000 34,000
~ ....... ~ CITY OF MIAMI BEACH m 2014-2018 CAPITAL IMPROVEMENT PLAN BY PROGRAM PROJECT PROGRAM Previous Years eqcmarpatr Radio Station/TV Upgrade 0 eqccompeqp Replace Macintosh Computers/Cameras 106,365 F~nance eqcrecima2 eqctylcash Fire eqctargsol Records Imaging Phase 2 Tyler Cashiering Target Solutions F~QOt Wlana,gament eqca~lsipa AVL Program Implementation HuiQanN•ouroet '1F1n•nu eqcvelfffe eqcrecimag eqcworkflo Auto Transfer Benefits Data Records Imaging-Human Resources Workflow Processing lnfQmt~~tlon ttchnOIQGY . eqcgapanal eqcinfocom eqcintervr eqclogmgmt eqcrecima3 Gap Analysis of ERP System Info & Comm Tech Contingency Interactive Voice Response (IVR) Log Management for PCI-DSS Complianc Records Imaging 3/Cieanliness AssessmE Parts & Recreation eqcautogmo eqcewarer Pollee Auto of Green spc Mgnt Opsl Conduit Up~ RecWare Recreation Software to Act1veN• eqcmobcomp 50 Additional Mobile Computers 108,386 25,557 0 26,657 0 0 0 0 18,000 57,490 50,000 .. :121,490 0 575,424 295,186 80,500 29,268 980,378 0 29,550 29,660 0 0 2013/14 52,000 0 62,000 0 69,000 89,000 25,000 2tiA)OO 32,000 ~2,0!)0 0 0 0 ·0 50,000 0 0 0 0 60.000 26,000 0 26,000 205,000 206,000 2014/15 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 nDMl1!l 493 000 ., ackie Gleason Theater CIP Office pfsjackiet pfstopaada Jackie Gleason Theater Life Safety TOPA ADA and Interior Renovations 953,700 4,058.772 6,012,472 \\miamibeach32B\EdenReports\Reports\cmbiPA\Capital Budget By Program Spread.rpt 0 0 0 0 0 0 2015/16 0 0 0 0 0 0 0 0 0 0 0 0 0 ,,o ;...-0 0 0 0 0 0 0 0 0 0 0 I) 0 0 0 2016117 0 0 0 0 0 0 0 0 0 0 0 0 0 :0 0 0 0 0 0 0 0 0 0 0 0 I) 0 0 0 2017118 ATTACHMENT B 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 rl'l 0 0 0 Future 0 0 0 0 0 0 0 0 0 0 0 0 0 -o 0 0 0 0 0 0 0 0 0 0 0 I) a a 0 Page 7 of 20 09/26/2013 15:18.02 Total 52,000 106.385 168,386 25,557 69.000 84,667 25,000 26,000 32,000 32,000 18,000 57,490 50,000 126.490 50,000 575,424 295,186 80,500 29.266 1,030,378 26,000 29,550 66,660 205,000 206,000 3,907,360 953,700 4,056,772 6,012,472
~ ....... f\) CITY OF MIAMI BEACH m 2014-2018 CAPITAL IMPROVEMENT PLAN BY PROGRAM PROJECT PROGRAM Monuments CIP Offtc;e pkcobelisk 28th St. Obelisk Monument Restoration pkcobeliss 28th Street Obelisk Stabilization pksfountan Alton Road Fountain @ 20th Street pkccar1mem Carl Fisher Memorial Monument pkspalmfou Palm Island Fountain pkmpinefou Pine Tree Fountain pknpolopst Polo Player Statue pkcgreatsm The Great Spirit Monument pkswatrest Water Tower Restoration Star Island pkswwarmem World War Memorial Property Mlnagement pksfiagmsi Flagler Monument Solar Illumination Parking PubllcWorka pgmsheavep Sheridan Ave Prking 28th Str & Pine Tree pwnwbdpken West Bay Drive Parking Enhancements Parking Garages CIPOifJD(I pgs17pgele pgc17stefr pgn72sppkg pgmculcamp pgmculcii pgsmpmpkre pgnnbparkg pgssbparkg pgmsunharg pgmsunrobn 17th St P.G. Elevator Enclosure 17th Street Garage East Facade Retail 72nd Street Park & Parking Structure Collins Park Park1ng Garage Cultural Campus Parking Garage II Multi-Purpose Pking Facility Remediation North Beach Parking Garage South Beach Parking Garage Sunset Harbor I Purdy Ave Garage Sunset Harbor Garage Contractor Portion City Manager's Office pgspotrepy 5 St & Alton Rd Joint Venture Repayment Previous Years 5,012,47 0 381,760 0 0 0 0 0 0 0 0 381;780 0 0 ---l:"ia-7:!11 0 0 0 I] 646,600 a 0 13,479,271 0 700,000 a 0 20,468,435 1,820,350 37,114,668 0 0 \\miamibeach3281£denReportsiReports\cmb\PA\Capital8udgeiBy Program Spread.rpl 2013/14 II 0 0 0 0 0 0 100,000 0 0 0 100,000 89,000 89,000 204,000 0 a 0 0 12,242,000 0 0 0 0 0 0 12,242,000 0 0 2014/15 I] 0 0 0 0 0 0 0 0 0 0 0 0 0 II 0 0 0 I] 0 0 0 0 0 0 0 0 0 0 0 0 0 2015/16 \<-'lr' ::· .. I] 0 0 0 0 0 0 0 0 0 0 0 0 0 I] 0 0 0 II 0 0 0 0 0 0 0 0 0 0 0 0 0 2016/17 II 0 0 0 0 0 0 0 0 0 0 0 0 0 I] 0 0 0 'I] 0 0 0 0 0 a 0 0 0 0 0 0 0 ATTACHMENT B 2017/18 Future Page 8 of 20 09/26/2013 15:18.02 Total I) 11 :J:1JJ'~ 0 0 0 0 0 0 0 0 0 0 0 0 0 742,000 0 279,000 173,000 100,000 118,000 0 64.000 593,000 62.000 2,131,000 0 0 111111111111~~ 3't!'RPP' 0 0 0 0 120,000 ~20.0t9 11111111111~;· f1'Bl!llll 0 0 0 0 0 0 0 0 0 0 0 0 0 0 2,500,000 14,500,000 0 12,400,000 0 25,000,000 25,000,000 0 0 79,400,000 0 0 742,000 381,780 279,000 173,000 100,000 118,000 100,000 64,000 593,000 62,000 2,612,780 89,000 89,000 2,701,780 204,000 120,000 324,000 324,000 646,600 2.500,000 14.500,000 25.721,271 12,400,000 700,000 25,000,000 25,000.000 20,468.435 1,620,350 128,768,668 0 il
~ ....... w CITY OF MIAMI BEACH lQ 2014-2018 CAPITAL IMPROVEMENT PLAN BY PROGRAM PROJECT PROGRAM Propeny:Manqemant pgnanchsen Anchor Garage Structural Eng Study pgs13garmt Main!-13th St. Parking Garage 09 pgs17stpg Maint-171h St Parking Garage 10 pgs17garmt Maint-17th St. Parking Garage 09 pgm42garmt Maint-42 St. Parking Garage 09 pgs7garamt Maint-7th St. Parking Garage 09 Propery Management pgm42stpg Maint-42nd St Parking Garage 10 RDA pkmnwsgara Pennsylvania (New World Symphony) Ga Parking Lots Previous Years 0 120,000 414,000 235,000 240,000 360,000 1,369,000 245,000 246,000 2013/14 25,000 0 0 0 0 0 2&,000 0 0 2014/15 0 0 0 0 0 0 0 0 0 2015/16 0 0 0 0 0 0 0 0 0 17,085,135 0 0 0 J7;Q81,136 0 0 , . D .. }j:IE*iJI ff&•l•l•i •I •1 CIP-Afl'l •.... "•.,<',c ~~-~~ii-:;~ ~~~-12;~,~·}!--.,', " ..... · .. '-. ' : .. ~ ·.: ~-· :-:·.:\ :}i{-.~~j:.z~~{ ~r.~:~~~:~~~ -~-; pgm42royal pgsodsurfl pgcprefgar pgsmesurf pgsjasurfl pgsnlsurfl pgs16swfl pgslxsurfl pgs09surfl pgs10surfl pgscasurfl pgn53surfl pgnnsyclsl pgnsl24bst pgn69surfl pgnbdsurfl pgnsl26c79 pgnsl26d83 pgs06surfl pgmslwesta pgs19surfl pgm40surfl pgn71surfl pgccolln84 Parking Lot 68 lmpro-42 & Royal Palm Penrods@ 1 Ocean Dr Preferred Lot Parking Garage Surface Lot10C 1662 Meridian Ave Surface Lot 10D Jefferson Ave Surface Lot 10F S Lincoln Ln. & Meridian Surface Lot 10G 1620 Michigan Avenue Surface Lot 1ax 1663 Lenox Avenue Surface Lot 12X@ 9th St & Washington Surface Lot 13X@ 10th St & Washington Surface Lot 17X Collins Ave & 13 St Surface Lol19B@ Collins & 53rd St. Surface Lot 22X N Shore Youth Center Surface Lot 248 971 71 Street Surface Lot 24C 6972 Bay Drive Surface Lot 25X 7061 Bonita Drive Surface Lot 26-C (P-107) Collins and 79 Surface Lot 26-D Collins and 83 (P·109) Surface. Lot 28 Mendian Ave and 6 St Surface Lot 4D We stAve & 16 St Surface Lot 5H 1901 Meridian Ave Surface Lot 8H 4001 Prairie Ave. Surface Lot 9E@ Harding Ave--71 St.·Ea~ Surface Lot at Collins & 84 St 1,363,300 1,441,600 0 0 0 0 0 0 190,000 356,000 443,080 1,669,500 361,600 a 323,3ao 127,200 0 0 0 556,5ao 0 556,500 290,000 766,500 \lmiamlbeach3281EdenRepDrts\Reports\cmb\PA\Capital Budget By Program Spread.rpt 0 0 0 0 0 0 0 0 14.000 0 11,000 0 0 189,000 0 0 0 0 245,000 0 0 0 0 0 0 a 0 1,392,oao 557,000 302,aoo 175,aoo 957,000 0 0 a 0 0 0 0 a 0 0 0 0 239,00a 0 0 0 a a 0 0 0 0 a 0 0 0 0 0 0 0 0 0 0 0 0 0 0 a 0 0 2016/17 0 0 0 0 0 0 0 0 0 0 0 I) ,' -.-:.._: 0 0 0 0 0 0 0 0 a 0 a 0 0 0 0 0 0 0 0 0 0 0 0 0 ATTACHMENT B 2017/18 0 0 0 0 0 0 0 0 0 Future 0 0 0 0 0 0 0 0 0 0 0 0 0 IIIIII!J•i Mlji·HI•l•t•l .... tr:··· 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 70,000,000 0 0 0 0 0 0 0 0 0 0 0 0 a 798,000 880,000 0 0 a 0 0 0 Page 9 of 20 09126/2013 15:18.02 Total 25,000 120.000 414,000 235,000 240,000 360,000 1,394,000 245,000 24&,000 17 085,135 17,01~,136 ~ 1,383.300 1,441,600 70,000,000 1,392,000 557,oao 302,aoa 175,000 957,000 204,000 356,aoo 454,aBO 1,669,500 381,600 189,000 323,300 127,200 798,000 880,000 245,000 556,500 239,000 556.500 290,000 768,500
~ ....... ~ m PROJECT pgsmisurtl pgmslp48st arks CIP-Offloe : · e ' pknbandshe pksflamgob pkmmussprk pkmrakowsr pkmrakowyc pkssppreme pfssptpier PROGRAM Surface Lot Michigan Lot Surface Lot P48 Bass Museum Lot Band Shell Master Plan lmprov Flamingo Park Muss Park Scott Rakow Youth Center-Ice Rink Mec Scott Rakow Youth Center Phase II South Pointe Park Remediation South Pointe Pier Park• fc .ftf!31:81tlon pkcdicavel pknallpred pknaltospk pkcbluempl pfnskatepk pkncollave pkmcollaum pkncrespip pkcplayph2 pxnfairpar pxmfisherp pksartturf pksfiamvac pksfiamloc pksflamtrk pksHambbs pkcinsfpar pkmlagortl pkslkpanis pkctenncrt pknnipfitc pknnspllss pknnbbouts pknnsospdp pknnsptcrt pknnsgcphg 7300 Dickens Ave L/scape-lrrigation Sys. Allison Park Redesign Altos Del Mar Park Blueways Master Plan City of Miami Beach Skatepark Collins Ave Street-Ends (26th-42nd) IR Collins Avenue Medians (41st To 60th Str Crespi Park Field Renovation CW Playgrounds, Tot lots & Shade PH 2 Fairway Park Install. Black Alum. Fence Fisher Pk Irrigation System Restoration Flamingo Park Art Turf Softball & Soccer Flamingo Park Madvac System Flamingo Park Pool New Lockers Flamingo Park Track Resurfacing Flmgo Pk Baseball Stdm Scoreboard Install Add. St. Furniture within Parks La Gorce Pk New Tot Lot & Safety Surfac Lake Pancoast Neighborhood Irrigation New Tennis Courts at Par 3 Golf Course Normandy Isle Park -F~ness Circu~ Normandy Shores Park Fitness Circuit North Beach Bump Outs (64) North Shore Open Space Park-Dog Prk A North Shore Park Tennis Court Rst NSGC Perimeter Hedge 2014-2018 Previous Years 0 2,335,357 13,731,539 450,629 1,242,421 6,343,926 5,664,680 8,270,920 ·. c;1.fJAJ9.414 0 0 2,9aa,ooo 0 400,000 0 0 88,50a 250,oao 80,000 49,800 a 37,570 0 50,aoo 0 130,aoo 0 0 3aO,OOO 0 135,50a 0 91,875 0 0 pknfitcirc NSOSP Replacement Fitness Circuit/Trail 99,aoo CITY OF MIAMI BEACH CAPITAL IMPROVEMENT PLAN BY PROGRAM 2013/14 0 0 628,000 2,486,00a 0 367,000 0 0 0 ·~t481i0DO 0 0 0 40,oao 0 121,000 0 0 0 0 0 0 0 0 0 25,000 0 0 47,000 0 0 0 220,000 0 33,000 78,aao 0 2014/15 1,272,000 0 4,8,11~,000 0 a 0 a a 0 0 :o 0 a 0 0 0 0 0 0 0 a 0 0 0 0 0 0 0 0 0 0 a 0 0 0 0 a a 2015/16 0 0 0 I] 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 a a a 0 0 0 a a 2016/17 0 0 0 •• 0 0 0 a 0 a a 0 0 0 0 0 a 0 0 0 a a 0 0 0 0 0 0 a 0 0 0 0 a 0 0 a a a \\miamibeach328\EdenReports\Reports\cmb\PA \Capita/Budget By Program Spread rpt ATTACHMENT B 2017118 0 0 0 Future 0 0 71,978,900 11111~·~1 Milfi:W 0 0 0 a a a a 0 a 0 a a a a 0 a a 0 0 0 0 0 0 0 0 a 0 0 0 a a a 0 0 0 0 a 0 a 0 a a :o 37,000 214,000 0 0 a a 26.000 a a 0 0 800,000 a 25,aoo 0 0 0 62,aao 0 0 112,aOo 0 0 0 0 0 0 Page 10 of 20 09/26/2013 15:18.02 Total 1 ,272,00a 22a.aoa 85,74(!,080 ~ 2,963,357 16,217,539 450,629 1,6a9,421 6,343,928 5,664,680 8,270,920 41;i20,474 37,000 214,000 2,9ao,oao 4a,aaa 400,000 121,oaa 26,aoo 88,5aa 25a,oaa 80,000 49,800 aoo,ooa 37,57a 25,oaa 50,000 25,000 130,000 62,oaa 47,ooa 300,000 112,000 135,50a 220,aoa 91,875 33,000 78,000 99,00a
~ """"' CJ1 m PROJECT pknnspycfc pknpvientp pknpvimpp1 pkmpinedog pkcpotopge pxmpotosfr pkcumbreta pkcpaintpf pknbasknip pknrueveno pkssppplfn pknstillsf pkmsunisle pknlatumub pkswashdg2 PQb1kl-.~ PROGRAM NSPYC-Fitness Center Refurbishment Park View Island-Entrance Planting Park View Isle-Mini Playground Pinetree Dog Park Expansion Polo Park Playground Renovation Polo Park Sport Field Restoration Pool umb Normandy Isle, Flamingo, Scott F RepainVRepair of North End Parks Fence Resurfacing/Rebuilding Basketball Courts Rue Vendome/Biarritz Dr Park & Garden South Pointe Park-Playground Fence Stillwater Pk Sports Field Lcape & lrri Sunset Islands Neighborhoods/Park Tatum Pk Cons! 2 Outdoor Sand Volleyba Washington Ave Dog Park Surfacing .":,_..: :~ pfcbeachsh Beach Shower Replacement & Renovatio encduneres Citywide Dune Restoration & Enhanceme pkcmgpsoil Maurice Gibb Soil Remediation pkmmusspkg Muss Park Greenspace Expansion/Chase pkcmpkayak Muss Park Kayak Launch Tourtam Jnd. CUJWr.l DavetoprMot pkmcolpuar Maze Project 21 St & Collins Avenue enewal and Replacement CliP..JQfflQffi' ;; rrs777bren rrs777rere rrs777hvac: rrsanchors rrsfire1vp rrsfire1wr rrccontg10 p!shzrdgrt rrmmbgcptb rmopenspp rrspol1bvp rrspolic:fr . ~ .. 777 Building -Renovation 777 Building -Restroom Renovation-Th 777 Building HVAC Replacement Anchor Shops Fire System Replacement Fire Station 1 Various Projects Fire Station 1 VVindow replacement FY 2009-2010 RIR Contingency Hazard Mitigation Grant-Wind Retrofit Miami Beach Golf Course Clubhouse-Pai North Shore Open Space Park Pavilion Police Building Various Projects Police Station Building-Firing Range Ven 2014-2018 Previous Years 0 0 0 0 146,500 132,557 0 0 0 0 184,000 115,450 120,000 90,751 0 ''SAPttSPI 35,000 433,633 0 663,428 204,750 1,S38,8i1 247,666 76,206 259,600 75,845 337,943 277,529 9,285 686,734 36,792 150,000 605,096 370,000 CITY OF MIAMI BEACH CAPITAL IMPROVEMENT PLAN BY PROGRAM 2013/14 73,000 0 0 0 0 0 0 115,000 55,000 26,000 0 0 0 0 66,000 899jOO~ 0 0 70.000 0 0 70~00 2014/15 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 -o 0 0 0 0 0 0 2015/16 0 0 250,000 0 0 0 0 0 0 0 a a a 0 0 ,280.0.00 '/ ~.,: "' \ ~ 0 0 0 0 0 0 0 0 0 0 0 0 .a.as,a.u.uc .1 ¥i•M 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 a 0 0 0 0 a 0 0 0 2016/17 0 0 0 0 0 0 0 0 a 0 0 0 0 0 0 0 0 0 a 0 0 -0 0 0 I) ....... ,.:' 0 0 0 0 0 0 0 0 0 0 0 0 \\miamibeach328\EdenReports\Reports\cmb\PA \Capital Budget By Program Spread.rpt 2017/18 ATTACHMENT B 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Future 0 129,000 0 106,000 0 0 30,000 0 0 0 0 0 0 0 0 .1,141,000 0 0 600,000 0 0 800,000 Page 11 of 20 09/26/2013 15:18.02 Total 73,000 129,000 250,000 106,000 146,500 132,557 30,000 115,000 55,000 26,000 164,000 115,450 120,000 90,751 66,000 8At1iJ03 35,000 433,633 670,000 663,428 204,750 2,006,811 ,-<'. 0 ·.~ ·······~· 2,141,000 250,000 tiO,OOD 51,868,788 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 a 0 0 • :i"l-·,~::::~ ~-247,666 78,206 259,600 75,845 337,943 277,529 9,285 686,734 36,792 150,000 605,098 37a,ooa
~ ....... 0) CITY OF MIAMI BEACH m 2014-2018 CAPITAL IMPROVEMENT PLAN BY PROGRAM PROJECT rrcswipool rrssouthef Fire '. rrspoli911 PROGRAM Previous Years ScoH Rakow & North Shore Swimming Fe 86,460 South Shr Community Center-E,.;haust F 22,533 Fire Stations-911 Alerting System Repl. U43,191 173,500 :'t78(1QO ~.roPtt~:v:"M~nuam•nt -~'. rrs12e,.;tdr 12th St Parking Grge Ext Door Rpi-R&R rrs13extgb rrs13slpga rrs13conpr rrs13slpge rrs17slrpc rrs17sterp rrs21stsha rrm21recct rrm21strcr rrn43stgar rrn42stgar rrn44stgar rrs555hvac rrs555ele2 rrs555edor rrs555elCWr rrs555irfd rrs555elec rrcwindret rrs7771wck rrs777extd rrs777rest rrs7elevrp rrs7slgarf rrs7strpnt rrccommacr rrsancacrp rrsanchelr rrsanchrep rrsancsrfr rrmbassebb rrmbassext rrmbassmgr rrmbasshpr 13th St Parking Grge Ext Glass Block-R&I 13th Street Parking Gara Fire Alarm -R&I' 13th Street Parking Garage Concrete Pa~ 13th Street Parking Garage Elevator-R&R 17th St Parking Gar Spalling Cone -R&R 17th Street Parking Garage Elevators 21St Community Center-Ceiling and Light 21st Recreation Center Electrical Se~ic 21st St. Recreation Center Repairs and R 42nd St. Garage Elevator Replacement 42nd St. Garage Fire Alarm System Repl< 42nd St. Garage HVAC Replacement 555 Bldg HVAC Upgrade and Replace me 555 Building Electrical Upgrades 555 Building Exterior Doors Replacement 555 Building Exterior Wall Repairs 555 Building Install Recirculation fans 555 Building Main Electrical Se~ic;e Rep 555, 777, 21st Rec Center Wind Retrofit 777 Bldg renovation 777 Building Exterior Doors Replacement 777 Building Restroom Renovat~ons 7th St Parking Grge Replace Elev ·R&R 7th St. Garage Fire Alarm System Rep lao 7th Street Parking Garage Renovation AIC Replacement Communication Sites Anchor Garage A/C Replacement-R&R Anchor Garage Elevator Replcmnt-R&R Anchor Garage Repair and Up kept Anchor Garage Roof Replcrnnl-R&R Bass Museum Electrical Breaker Box Rep Bass Museum Exterior Lighting Replacerr Bass Museum Generator Replacement Bass Museum Heat Pump Replacement 53,197 69,378 46,560 126,655 164,600 86,295 0 53,736 63,133 116,259 865,645 51,087 28,538 90,365 55,492 55,098 0 0 41,685 591,462 0 0 0 236,500 51,087 0 0 66,020 357,995 0 95,845 38,968 42,308 51,779 59,225 \lmiamibeach328\EdenReports\Reports\cmb\PA\Capital Budge! By Program Spread.rpl 2013114 0 0 0 0 0 0 0 0 0 0 0 876,000 0 0 0 0 0 0 0 0 0 39,000 79,000 0 0 33,000 25,000 25,000 0 0 1,900,000 40,000 0 0 220,000 0 0 0 0 0 2014/15 0 0 .0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 2015116 0 0 .. r.<fl 2016/17 ...;'0~, •;-' :<·. 0 -,:1) ., ;'f'i<·.-~,;,;-_: '~· :~. -0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 l) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 2017118 ATTACHMENT B 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Future 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Page 12 of 20 09/26/2013 15:18.02 Total 86,460 22,533 U4S,691 173,500 . 173,51)0 53,197 69,378 46,580 126,655 184,800 86,295 876,000 53,738 63,133 118,259 865,645 51,087 28,538 90,365 55,492 55,098 39,000 79,000 41,685 591,462 33,000 25,000 25,000 236,500 51,087 1,900,000 40,000 86,020 357,995 220,000 95,645 38,968 42,306 51,779 59,225
~ """"' """"' m PROJECT rrmbasshvc rrmbassher rrmbassmir rrmbasslci rrmbasswsp rrnbctextr rrsbyronsh rrccarlccl rrccfcrgds rrccfchrfr rrscityeup rrscityere rrscityeme rrscitycas rrschcarpr rrscityele rrschemels rrschflres rrscityfsp rrscityhus rrscityvdt rrscitychr rrscityelu rrscitypai rrscolorcc rrscolthep rrscolormr rrsfillelr rrsfire3fa rrsfire3od rrmfire2rr rrsfire1ed rrsfire1rr rrcfir1crp rrsfir1elr rrcexhfans rrsfir1Hr rrsfirgenr rrsfire2rr rrsfire3rr rrcfir3crp rrcfs3extp rrsfir3mrr PROGRAM Bass Museum HVAC Replacement Bass Museum Hydraulic Elevator ReplaCE Bass Museum Insulation Replacement Bass Museum Light Controls and lnstrum• Bass Museum Weather Seal & Paint -R&f Byron Carlyle Theater Exterior and Roof Byron/Carlyle Replacement of Stage and Carl Fisher Clubhouse Exterior Window Carl Fisher Clubhouse Replace Gutter-R8 Carl Fisher Clubhouse Roof Replcmnt-R! City Hall-Electrical Upgrades City Hall-Elevator Renovation City Hall Bldg Renov & Elec Main Elevate City Hall Cand Access System Replacem€ City Hall Carpet Replacement City Hall Elevator Repair City Hall Emergency Lighting System City Hall Fire Alarm System City Hall Fire Supression Pump Replacerr City Hall Halon Upgrade and Service Elev City Hall High Voltage Distribution Repa City Hall restroom renovation. City Hall-Electrical Upgrades City Hall-Repaint Building Colony Theater Condenser Coils Replace Colony Theater Ext Water Seal & Paint Colony Theater Roof Maintanace Fillmore Exterior Lighting Replacement Fire Station 3-F1re Alarm System Upgr Fire Station 3-Interior Overhead Door Fire Station # 2 Support Building· Roof Fire Station 1 -Interior and Exterior D Fire Station 1-Restroom Renovation-Fire Station 1 Carpet Replacement Fire Station 1 Electrical Replacement Fire Station 1 Exhaust Fans Fire Station 1 Floor Replacement F1re Station 1 Generator Replacement Fire Station 2 Reroof Fire Station 3-Restroom Renovation F1re Station 3 Carpet Replacement F1re Stat1on 3 Exterior ancl Painting F1re Station 3 Main Restroom Renovation 2014-2018 Previous Years 84,456 66,127 27,911 57,070 27,478 0 132,000 53,720 25,795 105,600 50,000 175,000 88,745 88,480 31,075 238,700 353,650 314,325 32,175 143,484 27,500 42,000 353,772 83,695 0 71,500 0 27,390 92,015 145,225 179,732 131,365 93,666 0 0 44,590 0 98,450 184,800 1 a6,067 0 0 0 CITY OF MIAMI BEACH CAPITAL IMPROVEMENT PLAN BY PROGRAM 2013/14 0 0 0 a 0 80,000 0 0 0 0 0 0 0 0 0 0 0 a 0 a 0 0 0 0 40,000 0 27,000 0 0 0 0 0 0 31,000 69,000 0 136,000 0 0 0 44,000 62,000 28,000 2014/15 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 2015/16 0 0 0 0 0 0 0 0 0 0 0 0 0 a 0 0 0 0 a a 0 0 0 a 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 2016/17 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 \lmiamibeac:h32B\EdenReportsiRepofts\cmb1PA\Capital Budget By Program Spread.rpt 2017/18 ATTACHMENT B 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Future 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Page 13 of 20 09/26/2013 15:18.02 Total 84,456 66,127 27,911 57,070 27,478 60,000 132,000 53.720 25.795 105,600 50,000 175,000 88,745 88,480 31,075 238,700 353.650 314,325 32,175 143,484 27,500 42,000 353,772 83,695 40,000 71,500 27,000 27,390 92,015 145,225 179,732 131,365 93,668 31,000 69,000 44,590 138,000 98,450 184,800 106,067 44,000 62,000 26,000
~ ....... 00 m PROJECT rrsfir3plr rrsfleets2 rrsfleetec rrsfleetac rrsfleetsb rrccontg11 rrccontg08 rrccontncy rrcgardenc rrshchtrrp rrshchelev rrsfl1duct rrsfl1hvac rrsfl2hvac rrsfl3hvac rrslincmfp rrsemergen rrmmbgolcr rrmmcbemlr rrmmcbexcr rrmmcbfasr rrmmcbwdre rrnmusswdu rrnnsycrdf rrnnorthyc rrnnsychdr rrnnsycrrp rrspolihef rrspolicfa rrspolipbp rrspolicpr rrspoliacr rrspoliada rrspolipwr rrspolifc2 rrspolifc3 rrspolicfc rrspsthvac rrspoliirf rrspolirfr rrcpwmfewr rrcpwmfgrp rrcfsroofr PROGRAM Fire Station 3 Parking Lot Resurface Fleet Mangement Shop 2 Building Exhau! Fleet Mangement Shop 2 HVAC Electrica Fleet Mangement Shop 2 HVAC Repair Fleet/Sanitation Fire Alarm System Repl FY 11 Contingency FY 2007-2008 R/R Contingency FY 2008-2009 R/R Contingency Garden Center Lighting Fixtures and Wiri Historic City Hall Tile Roof Replacement Historical City Hall Elevator Renewal HVAC Controls Replacement Fleet Shop HVAC Ductwork Repair Fleet Shop 1 HVAC Ductwork Repair Fleet Shop 2 HVAC Ductwork Repair Fleet Shop 3 Lincoln Rd. Mall Fountain Pump, Landsca Marine Patrol Emergency Generator Miami Beach Golf Course Clubhouse Cart Miami City Ballet Emer Light Repl -R&R Miami City Ballet ext Cncrte Rest -R&R Miami City Ballet Fire Alarm Sys -R&R Miami City Ballet Window Replacement-R Muss/Tatum Parks Water Dist. Upgrade North Shore Park Youth Resurfcng Floon North Shore Youth Center--AIC & Duct F North Shore Youth Center HVAC North Shore Youth Center Roof Replacen Police Headquarters Elevators and Fire A Police HQ & Parking Garage-Fire Alarm F Police Pressure Booster Pump Replacem Police Stat Garage Concrete Paving Repl Police Station AIC Replacement Police Station ADAAccomodations Police Station Ext Painting Repair Police Station Floor Covering Phase 2 Police Station Floor Covering Phase 3 Police Station Floor Covering Replacemn1 Police Station HVAC Replacement and D1 Police station restrom exhaust replace Police Station Roof Replacement Public Works Main!. Facility Exterior Wi Public Works Maint. Facility Generator R Replace Fire Support Service Bldg Roof 2014-2018 Previous Years 0 46,787 79,592 29,368 85,800 74,196 3,127 374.642 73,725 53,647 269,500 0 0 0 0 62,315 64,515 52,635 52,863 50,875 295,260 86,491 0 25,600 94,183 97,130 54,958 458,798 240,732 0 0 0 0 0 0 0 71,500 147,675 0 0 85,522 195,314 0 CITY OF MIAMI BEACH CAPITAL IMPROVEMENT PLAN BY PROGRAM 2013/14 54,000 0 0 0 0 0 0 0 0 0 0 42.000 30,000 26,000 56,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 35,000 423,000 45,000 39,000 111,000 199,000 149,000 0 0 40,000 167,000 0 0 110,000 2014/16 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 2015/16 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 a a 0 0 0 0 0 0 0 a 0 0 0 0 0 0 0 0 0 2016/17 0 0 0 0 0 0 0 0 0 0 0 0 a 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 \\miamibeach3281EdenReports\Reports\cmb\PA \Capital Budget By Program Spread. rpt 2017118 ATTACHMENT B 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Future 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Page 14 of 20 09/26/2013 15:18.02 Total 54,000 46,787 79.592 29,368 85,800 74,196 3,127 374,642 73,725 53,647 269,500 42,000 30,000 26,000 56.000 62,315 64,515 52,635 52,863 50,875 295,260 86,491 0 25,600 94,183 97,130 54,956 458,798 240,7:>2 35,000 423,000 45,000 39,000 111,000 199,000 149,000 71,500 147,675 40,000 167,000 85,522 195,314 110,000
~ ....... <0 m ATTACHMENT B PROJECT rrnnsycewr rrmsrycacc rrmsrycsbr rrsssccerp rrsssccftr rrssanreac rrssanextp rrmscottyc rrssouthc2 rrssouthrr rrssouthcc rrsssouths rrssouthac rrssshccvp rrsssccidr cawalls CITY OF MIAMI BEACH 2014-2018 CAPITAL IMPROVEMENT PLAN BY PROGRAM PROGRAM Previous Years 2013/14 2014/15 Replace North Shore Yth Ctr Ext \Nindow 0 40,000 0 Replace Scott RakowYth Ctr NC Control 0 25,000 0 Replace Scott RakowYth Ctr Support Be< 0 50,000 0 Replace South Shore Comm Ctr Elevator 0 173,000 0 Replace South Shore Community Ctr Floc 0 117,000 0 Sanitation Replace NC -R&R 26,235 o o Sanitation Reseal/ Paint Exterior -R&R 64,163 0 0 Scott Rakow Youth Center-Replace Co( 98,072 0 0 South Shore CC Emergency System so,ooa 0 0 South Shore Community Center· Roof Rt 418,364 0 o South Shore Community Center-· Replac 130.748 0 0 South Shore Community Center Emergen 59.180 0 0 South Shore Community Center HVAC Ro 343.301 0 0 South Shore Community Center Various F 284,014 0 0 South Shore Community Ctr Interior Door· 0 131,000 0 .1l,07'1.321 .· B.I1MQD 0 LW$ JD@I •I 2015/16 0 0 0 0 a a 0 0 0 0 0 0 0 0 0 '0 I] 2016/17 0 0 0 a a 0 0 0 a 0 0 0 0 0 0 ~ I'll QJP-IIIIiilt:;~ .. :.~;}:~':-~~;>~ ;~~~ii:d.~:tJ~~~1~:-~~r~·~~ .. "" .. :~.;;,.:;~~::L:·; ;_:;·;~~~~~~;-~{::f,'£L1:;~ \ .~;!, ~(~~tf'~Jt~:~;~i~ <-~-t enmbotancc ensfiamisw encpinetre Seawall-Botanical Gard/Coll1ns Canal Cor Seawall-Flamingo Drive Rehabilitation Seawall-Pine Tree Pk Shoreline Rest 1,208,662 322,487 284,766 '''( •:1ilt~·· 0 0 0 .. ,,-.. ··o 0 0 0 0 0 0 -• ~;·'""'. '>''""'.~"0 0 0 0 ·:"'' ·''-2017/18 0 0 0 0 0 0 0 0 a 0 0 0 0 0 0 0 li'l 0 0 0 -G P.id81~*;"'.~t~~~,.~~l~~~~;:ti~·-~;~·::' rf_r·,';\\~f~~~MW~.i.;:t~~1t~~~~~V·\',~~-~ -~~"~~~t~;~~~~{:;t.·->:··~~-.~1·j':~""'~'l:f~1~';;~ ~~ :·~~;;~?~~\b-~--~·, ~-~'A-»l'-~'~.~--i~~:{,~~~'Yi.~S<,':~·_:="_. -····· : · enninbchsw Indian Beach Park Seawall 0 0 165,000 550,000 0 0 ennindcrsw Indian Creek Park Seawall enssearpfm Seawall Repair-Fleet Management pwcseawall Seawall Repairs ensbayrdsw Seawall-Bay Road Rehabilitation ensbiscbse Seawall-Biscayne Bay St End Enh Phil pwndaveshr Seawall-Dickens Av Shoreline & Bike Pall enmindcrkg Seawall-Indian Creek Greenway enslinccsw Seawall-Lincoln Court Rehabilitation ennmusspsw Seawall-Muss Park Rehabilitation encwtrdred Seawall-Waterways Dredging ensshanews Shane Watersport Seawall Tourism and CuHural Devolopment enmjccswll JCC Seawall Reimbusement 0 1,877.082 400.000 0 2,235262 592,750 100,000 0 674,000 105,954 0 i,t86,048 0 0 0 0 0 a 0 0 0 0 0 0 0 0 121,000 121,000 87,000 0 0 0 0 0 0 0 0 0 134,000 386,000 120,000 120,000 1 '166,000 0 0 0 0 0 0 0 0 0 495,000 2,211,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Future 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 :D m 0 0 a ·,:.o.O Page 15 of 20 09/26/2013 15:18.02 Total 40.000 25,000 50,000 173,000 117,000 26,235 64,163 98,072 50,000 418,364 130,748 59,180 343,301 284,014 131,000 .. U,$pJ,Ut 21,314,512 1,208,662 322.487 284,766 . '11111~t6 ::::>:.<-";)\~~+O.:t'"{~~~~;c~j~k ~"'~-.•?'··;.:~·~:;-:·:~~:· 0 0 0 0 275,ooa 542,000 150,000 15,000,000 548.000 0 0 0 16,616,000 0 0 715,000 1,253,000 1,877,082 400,000 275,000 2,777,262 742,750 15,100,000 548,000 674,000 105,954 629,000 26,097,048 241,000 241,000 1] ····!1·1 16,515,000 27,153,963 \\miamibeac:h32BIEdenReports\Reportslcmb\PA\Capital Budget By Program Spread.rpt
~ 00 0 CITY OF MIAMI BEACH lQ 2014·2018 CAPITAL IMPROVEMENT PLAN BY PROGRAM PROJECT PROGRAM treet/Sidcwalk/Streetscape Improvements C1P Off!~ . rws171hstn rwmsunisla rwmbaysbpa rwmbaysbpb rwmbaysbpc rwmbaysbpd rwnbsplrow rwscityctr rwscitylfe rwscchvb9b rwscollpar pksclrepay rwmconvclr trmdirsign rwsfirslsi rwmlagorce pwsledligl rwml1ncoln rwslinwash rwnnormisl rwnnormis1 rwnnormsho rwnnorthsh rwmoceanft rwsislands rwssprdaiv rwsspdrmpl rwsstarisl rwsvencswy rwsvenebpc rwsvenebpb 17th Street North lmprv Penn Av to Wash Bayshore Neigh Sunset lsi 1 & 2 BPE Bayshore Neighborhood-Bid Pack A Bayshore Neighborhood-Bid Pack B Bayshora Neighborhood-Bid Pack C Bayshore Neighborhood-Bid Pack D Biscayne Point Neighborhood lmproveme CCHV Neigh. lmprov.-Historic Disl. BP9A City Center 9A Legal Fees City Center-Commercial Disl BP9B Collins Park Ancillary Improvements Collins Pk/Streetscape/Rotunda Repayme Convention Center Lincoln Rd Connector! Directory Signs in the City Center ROW First Street Imp Alton & Washington LaGorce Neighborhood Improvements LED lighting Installation lincoln Rd Between Collins & Washinglor Lincoln Road Washington Av to Lenox Av· Normandy Isle Neighborhood lmproveme1 Normandy Isle Neighborhood ROW PhasE Normandy Shores Neighborhood ROW PI North Shore Neighborhood Improvements Oceanfront Neighborhood Improvements Palm & Hibiscus Island Enhancement S Pointe Improvements-Ph 111-V South Pointe Drive Meidan Planters Star Island Enhancements Venetian Neigh -Causeway (Bid D) Venetian Neigh -Venetian Islands Venetian Neighborhood-Belle Isle P:ll!b·&-ft~~~on · . , ...... :,' pkcaspdriv rwcirrmacc pkmnoptrrp pknnorms1g rwnirraltr pksrestrwl pkctreeph2 Asphalt Driveway and Sidewalk Renovatk Irrigation Sys MacArthur Cswy Repair/Up\ Nautilus I Orchard Park Tree Replace mer Normandy/71 Street Welcome Sign & Site Repair & Upgrade lrr Sys 2000-6300 Allor Restorative Tree Well Treatment Ph Ill RestorativeTreeWeii-2A 71 St-Collins/Boni Previous Years ;~ ... 0 9,058,417 26,947,718 6,959,747 5,470,024 7,529,338 22,900,399 17,456,464 0 13,209,642 4,000,000 0 0 108,268 0 13,409,272 1,054,790 2,516,563 0 14,493,003 1,396,215 270,073 14,165,944 9,360,714 13,392,646 20,084,837 0 1,737,961 2,827,000 16,716,435 6,876,397 :~81~1144~8· 0 0 0 50,000 0 0 130,918 ,,~ .. l\miamrbeach328\EdenReports\Reports\cmb\PA \Capital Budget By Program Spread.rpt 2013/14 0 0 0 1,260,000 (538,000) 0 0 (2,231,000) 350,000 326,000 0 0 0 0 435,000 0 0 0 0 0 0 0 (700,000) 0 2014/15 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 4,420,000 0 0 10,000,000 0 0 0 0 0 0 0 (377,000) 0 120,000 0 (107,000) 0 0 0 0 0 0 0 (1~~00) · ·1 .. ~lf~OO 0 0 0 0 0 692,000 0 ·;,-·:·;, . 0 0 0 0 0 0 0 2015/16 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 10,000,000 0 0 0 3,055,000 0 0 0 0 0 0 0 0 2016/17 '1UIIt.;l1)0 ... , 0 0 0 0 0 0 0 ' ·. :i~ ...... ~ . 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 '·«) 0 0 0 0 0 0 0 2017118 ATTACHMENT B 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Future 2,000,000 0 0 0 0 0 0 0 0 0 0 0 10,000,000 0 0 11,000,000 0 0 0 0 0 0 7,000,000 0 0 0 0 0 0 0 0 ·~;ono~tA~ 196,000 28,000 119,000 0 72,000 0 0 Page 16 of 20 09/26/2013 15:18.02 Total 2,000,000 9,058,417 28,947,718 10,219,747 4,932,024 7,529,338 22,900,399 15,227,464 350,000 13,535,842 4,000,000 0 10,000,000 108,268 435,000 28,829,272 1,054,790 2,516,583 20,000,000 14,493,003 1,396,215 270,073 23,520,944 9,360,714 13,392,646 19,707,837 120,000 1,630,961 2,827,000 16,716,435 8,876,397 'tes;t&J:~ls. 196,000 28,000 119,000 50,000 72,000 692,000 130,918
~ 00 ~ CITY OF MIAMI BEACH m 2014-2018 CAPITAL IMPROVEMENT PLAN BY PROGRAM PROJECT pkctreph2b pkctreph2c pkctreeph3 pkctraeph4 pkctreeph5 pkctreeph6 Pla.nnl119 rwstincrmp P.obllcll!'l~~~ pwc54irsfm 74stcolave 75stcolave pwsalleres rwsalleywy rwcalleph2 rwsaltutly pwcastrprp trcboardrt rwscollavu pwcdhotspt pwcdhsfy14 pksflam10g rwsnambpa rwsHambpc rwmlagpave rwmlightre pwslinclan pkslinrdft pkslinrdls utmroicken utnmrbyron rwnnbtcsti pwseucimpr rwcrowimp1 rwcrowim14 rwcrowlm15 rwcmtceph2 rwcrowimp2 rwcstreetr rwnstnsisl PROGRAM Previous Years RestorativeTreeWeii-28-Collins/64-75 St 183,068 RestorativeTreeWeii-2C-71St Bay D/Ruet 85,432 RestorativeTreeWeii-PH 3-Washington AI 683,911 RestorativeTreeWeii-PH 4-0cean Drive o RestorativeTreeWeii-PH 5-4 1st St 0 RestorativeTreeWeii-PH 6-5 St Alton/Oce 2a2,987 Lincoln Road Master Plan Study 54in Diameter Redundant Sewer Force M 74 St from Collins to Carlyle Ave 75th St from Collms Ave to Dickens Ave Alleyway Restoration -Phase Ill Alleyway Restoration Program Ph I Alleyway Restoration Program Ph II Alton Road Utilities from 5th to Mich Aluminum Streetlighting Pole Replacemer Boardwalk Repair and Restoration Collins Ave Utility from 5th To 15th St Drainage Hot Spots Drainage Hot Spots FY14 Flamingo 1 Og-6 Street ROW improvemen Flamingo Neighborhood -Bid Pack A Flamingo Neighborhood-Bid Pack C LaGorce Island (Street Pavement) LaGorce Island -Lighting, Trees, Mise Lincoln Rd Landscaping-Lenox to Wash. Lincoln Road Landscaping FY 13 Lincoln Road Mall ADA Pedestrian pathWl Milling & Resurf Dickens Ave 71 to 81 St Milling & Resurf-Byron Ave-71 St to 87 Te North Beach Town Center Streetscape lm Reserve-Euclid Ave Imp at Lincoln Rd ROW Improvement Project ROW Improvement Project FY 14 ROW Improvement Project FY 15 ROW Maintenance-Phase II ROW Maintenance Project Street Pavement Restoration Streetlighting lmprov-North Shore Island 1,836,318 0 :o 0 85,000 85,oaa 412,500 2,360,000 330,000 3,705,407 2aa,aao 3a4,825 962,986 2,659,373 a 9,201,399 9,695,452 6,151,087 0 66,376 150,000 150,000 87,500 742,984 294,398 a 416,821 4,186,499 0 0 371,190 1,585,000 400,000 a \\miamibeac;h328\EdenReports\Reports\cmb\PA \Capital Budget By Program Spread rpl 2013/14 0 0 0 690,000 0 0 1,182,000 500,000 '·IIODiODP 990,000 0 a 0 0 0 0 0 0 0 0 1,aaa,oao 0 0 0 283,000 0 0 0 0 0 0 0 69,000 0 230,000 0 0 0 0 544,aoo 2014/15 0 0 0 0 489,000 0 488;000 0 0 6,6ao.ooa 0 0 0 0 0 0 a a 0 0 0 a 0 0 3,311 ,oao 0 a 0 0 a 0 0 0 0 0 33a,ooo a 0 0 0 2015/16 0 0 0 0 0 0 '0 0 '.0 0 0 0 a a 0 0 0 0 0 0 0 0 2,3a5,000 2,885,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 2016/17 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 5,689,00a 1,021,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 ATTACHMENT B 2017118 0 a a a 0 0 ·o 0 () 0 0 0 a a a 0 a a a 0 0 0 4,a7a,aoa 6,551,000 0 0 0 a 0 0 0 0 0 0 0 0 0 0 0 0 Future 0 0 0 0 0 0 416,000 0 0 0 0 0 a a a 0 0 a 0 0 0 a a 5,648,000 9,000,000 0 0 0 0 0 0 1 1,790,oao 0 0 0 0 0 0 0 0 Page 17 of20 09/26/2013 15:18.02 Total 183,068 85,432 683,911 690,000 489,00a 202,987 3,122,316 500,ooa IDOPOO 7,590,000 85,aoo 85,000 412,500 2,36a,ooo 330,000 3,7a5,4a7 200,000 304,825 982,986 2,659,373 1,000,000 9,2a1,399 21,767,452 22,256,087 12,594,000 66,376 150,oao 150,000 87,500 742,984 294,398 11,790,ooa 465,821 4,186,499 230,000 330,000 371,19a 1,585,aaa 400,000 544,oao
~ 00 f\) CITY OF MIAMI BEACH m 2014-2018 CAPITAL IMPROVEMENT PLAN BY PROGRAM PROJECT pwssunhpav pwssunhari rwssunisle rwsuplight pwcchlight rwswashspd rwswestrow PROGRAM Previous Years Sunset Harbor-Streets Pavement 0 Sunset Harbour Neighborhood lmprovem• 0 Sunset Islands 3&4 Entryway lmprovemer 465,599 Uplighting-Sth Street (lenox to Ocean Av SOB, BOO Washington Ave Cobra Heed Lighting 0 Washington Ave South Pointe Dr lmprov 594,675 West Avenue/Bay Road Improvements 5,078,269 61,271,140 2013114 0 761,000 0 0 40,000 0 0 3,917,000 2014115 0 1,549,000 0 0 0 0 0 2016116 0 0 0 0 0 0 18,558.000 1't,l'IIOAQO i:sis :~a.s.i.: W£111fWfP'J 4, 7, WJ;!ZJ:Iil•I' ran sit I Transportation OII'Otfl~, rwnnimarp2 Pltnl\fNI trnnbtownc Nonmandy lsles-Marseille Lighting Phil North Beach Town Center Complete Sire~ ~i.taJtQ8t®At; ·· c; -'~•-'' •· trmmbwelmb Miami Beach Welcome Sign Repair 0 •• 272,000 .'271;000 • ... ,~-~ ~~-\v>· 0 139,000 -ne.ooo 0 0 40,000 .. -~<.~(;: : A49Mi0 ~dat~:~:-':~· ;~;-~::;; .;=~, ~:· .. ·:,~=~--i:·;:~~~·~{·.: .. ~~!t~Ji:;.~~j~-;~~f;~~~;i~i1~~:-~S.~-.~ ;·:~~:·~~·~;~.::.·~-~~~-;9J1.~-"~:~~;~~-;-:pi!;}{·_'<~--~-~ trs16stops trcagnmpp2 encbaywlk2 encbaywk3a encbaywm3b encbaywalk enbchwalk2 pgcbikeprk pkcbicpph2 rwcbicpepr pwcbusstop rwccitywcr trcwayfind rwccrosswa rwccrosp11 rwccrpsph3 trcmbtrani enmbchwlk1 enmbchwlk2 enmbchwlk3 pwcmastph2 16th St. Operationallmprov/Enhancemen AGN Master Plan Update-Phase 2 Baywalk II~ 1 0 Street to Sou them Bndry Baywalk lilA~ Monad Terr to West Ave Baywalk IIIB-10 St to North of Floridian Baywalk Phase 1 Beachwalk II Bicycle Parking-Phase I Bicycle Parking Phase II Bicycle Pedestrian Projects Citywide Bus Stop Improvements City W Curb Ramp Installation/Main! Citywide Wayfinding Signage System Crosswalks Crosswalks-Phase II Crosswalks-Phase Ill Miami Beach Trans Improvement Study Middle Beach Reo Corridor Ph I Middle Beach Rec Corridor Ph II Middle Beach Rec Corridor Ph Ill Mise Mast Arm Painting FY14 7,658,094 0 0 0 0 626,274 4,736,731 162,900 140,000 2,516,131 116,500 196,000 2,012,461 566,119 396,000 0 150,000 1,063,553 6,949,037 0 0 \\miamibeach32B\EdenReportsiReports\cmb\PA\Capital Budget By Program Spread.rpt 0 160,000 0 0 0 0 0 0 0 0 0 10,000 0 0 0 100,000 0 0 2,650,000 0 100,000 .:; -.~ ·' 0 '0 0 '~ 0 ,, .0 0 .1) '· :-_:_£·~-r;~:J~-F~.~~::~ .~:;; · .. :· ·. ~·-0 0 ,~:~1), j}~:~t-~,~~;.i0i-. 0 0 D 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 3,543,000 0 0 1,747,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 2016111 0 0 0 0 0 0 0 0 0 0 ~0 0 J) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 ATTACHMENT B 2017118 0 0 0 0 0 0 0 Future 0 1,837,000 0 0 0 0 0 10,628,000 :.us.e a e it 28,276,000 il.W.4.&.9.t.4 •l•l:t'.J:IIIIlll •1:1fijl•I•I•I•l 0 0 0 · .. ~ 0 ' ,, .-,.·.:C::'4) '·· 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 .0 3,067,000 ·Mer;ooo :~ '..i ._;_. '· 0 ;;:; . ~ .. )~: ~ 0 0 237.000 1,696,000 5,427,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 12,094,000 0 Page 18 of 20 09/26/2013 15:18.02 Total 0 4,147,000 465,599 508,800 40,000 594,675 23,636,269 ·UB,340,'!40 ··ft.JiJri!li(:W.fit.l 139,000 . 13$1,000 3,339,000 ~U»ADJI 40,000 . ''' .~:'.,\;';;'.~:0~ 9,405,094 180,000 237,000 1,696,000 5,427,000 626,274 4,736,731 162,900 140,000 2,516,131 116,500 206,000 2,012,481 566,119 396,000 100,000 150,000 1,063,553 13,142,037 12,094,000 100,000
~ 00 w CITY OF MIAMI BEACH m 2014-2018 CAPITAL IMPROVEMENT PLAN BY PROGRAM PROJECT pwcmastarm ennnbrecce rwpedscosi pwepedcsii pwepedcs14 pwepedcs15 encsunplaz pwmtra51st rwctrafcal Utilities otPQfftce .. rwubelleou pwmwatpump utmindcree utcwtrsyst utcwtrmain P...Vllc-W()i'b , . utc20water utn63stwmn utnformain utsbrpstao · utcsubmain utccollmai utswashspd utmdinb56s utcinipph3 utcinftlfl utcinfphii pwnmidnbft utcmiscupg utnnorthsh utcpumpst1 utssunsubq pwmsunspsu utwtrctvlv PROGRAM Miscellaneous Mast Arm Painting North Beach Rec Corridor Ext 79th Street Pedestrian Countdown Signals Ph I Pedestrian Crossing Improvements FY 13 Pedestrian Crossing Improvements FY 14 Pedestrian Crossing Improvements FY 15 Sunrise Plaza Pedestrian Connection Traffic Calming 51 Street Traffic Calming Program ,. ~·.-· Belle Isle Outfall Pipes Replacement Convert Old Water Pump Station-PW Indian Creek 28th to 41st Upsizing Undr Cap Wste wtr IC 25-41 St Upsizing Undr Cap INtr Mn IC 25-41 St 20-lnch Water Line Replacement 63rd Street 16'' Water Main . '· 69th to ?2nd Sir 30-inch Parallel Force Bay Road Pump Station Outfall Citywide Sub-Acqueous Feasabilty Study Collins Ave Main: SP Drive-72nd Street Drainage Imp-Washington & So Pointe Drainage lmprov-North Bay & 56 St Infiltration & Inflow Program-Phase 3 Infiltration & Inflow Program Phase I Infiltration & Inflow Program Phase II Middle North Bay Rd Drainage lmprov Ful Misc. Wastewater and Water Upgrades No.2: North Shore Neighborhood Pump Station #1 Sunset & Venetian Island Force Mains Sunset Harbor Pump Station Upgrades Water System Pressure Control Valve Previous Years 400,000 167,700 496,000 475,000 0 0 347,000 33,036 446,962 21!.67&,6~ 484,519 0 2,000,411 2,500,000 3.135,762 'y.f;l~1~ .• ) .•.!'", 0 0 1,453,650 318,000 360,000 1,400,000 405,000 167,292 0 7,700,009 839,500 0 1,000,000 a 1,000,000 2,869,124 2,437,000 a 19,989,676 \\miamibeach328\EdenReports\Reports\cmb\PA\Capital Budget By Program Spread.rpt 2013114 0 0 0 0 100,000 0 0 0 0 ,3.140,0~0 0 0 0 0 0 ·o 0 1,400,000 0 0 0 (515,000) 0 0 1,000,000 (1 ,222,000) 0 0 0 0 0 0 0 200,000 863,000 2014115 0 0 0 0 0 100,000 0 0 0 . ~: ~ 3.~~.0000 MEI•t~t•l 0 0 0 0 0 ;'0 2,311,000 0 0 0 0 0 0 0 1,700,000 0 0 0 0 0 0 0 0 0 4,011,000 2015116 0 0 0 0 0 0 0 0 0 ~t7~!.QOO. W!illl1 0 0 0 0 0 . __ ,.:~o 2016/17 0 0 0 0 0 0 0 0 0 . "'-····"" .. o •• 0 0 0 0 0 0 --:::':::..·· ':.;_f"~o'·· .. ~:;-·--0 0 0 0 0 0 0 0 1,700,000 0 0 0 0 0 0 0 0 0 1,700,000 0 a 0 0 0 0 0 a a 0 0 a a 0 0 0 0 0 0 I] 2017118 ATTACHMENT B 0 0 0 0 0 0 0 0 0 0 Future 0 0 0 0 0 0 0 0 0 . _19,4~4,000 Page 19 of 20 09/26/2013 15:18.02 Total 400,000 167,700 496,000 475,000 100,000 100,000 347,000 33.038 446,962 &7,6&9,620 ·····1•1 MJJMIIIlj 61,177.520 . '~ ~-0 0 0 0 0 :o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 r.l 0 130,000 0 0 0 t$0;@11 <-~ .. ""'c ., -: · .. -0 0 0 0 0 0 0 0 0 0 0 7,280,000 0 0 0 0 a a 7,280,000 484,519 130,000 2,000,411 2,500,000 3,135,762 . 'll~lliO.U! 2,311,aoo 1,4aO,OOO 1,453,650 318,000 360,000 885,000 405,000 187,292 4,400,000 6,478,009 839,500 7,280,000 1,000,000 0 1,0ao,ooo 2,869,124 2,437,000 2aO,OOO 33,823,676 ·t!:Wfftf
~ 00 ~ m CITY OF MIAMI BEACH 2014-2018 CAPITAL IMPROVEMENT PLAN BY PROGRAM PROJECT PROGRAM Previous Years 2013/14 2014/15 2015/16 2016/17 Grand Total: 600,916,188 49,858,000 56,789,000 51,259,000 11,035,000 \\miamibeach328\EdenReports\Reports\cmb\PA\Capital Budget By Program Spread.rpl ATTACHMENT B 2017118 Future 16,460,000 382,258,000 Page 20 of 20 09/26/2013 15:18.02 Total 1,168,575,188
~ 00 CJ1 t: MIAMI HERALD MiamiHerald.com NE THURSDAY, SEPTEMBER 19, 2013 13NE MIAMI BEACH. CITY OF MIAMI BEACH NOTICE OF A SPECIAL·CITY COMMISSION MEETING AND PUBLIC HEARINGS NOTICE.IS HEREBY given that a Special Commission Meeting regarding the Second Public Hearings to consider the adoption of the Millage Rate and Budget for FY 2013/2014 will be held by the City Commission or the City of Miami Beach, Florida. on Monday, September 30, 2013, commencing at 5:00 p:m., in the Commission Chambers, 3rd Floor, City Hall, 1700 Convention Center Drive, Miami Beach, Florida to consider the following: 5:01p.m. A Resolution Adopting: 1} The Final Ad Valorem Millage Of 5.6909 Mills For General Operating Purposes, Which Is Six And Eight-Tenth Percent {6.8%) More Than The "Rolled-Back" Rate Of5.5158 Mills; And 2) The Debt Service Millage Rate or 0.2529 Mills for Fiscal Year (FY) 2013/14. 5:01p.m. A Resolution Adopting Final Budgets For The General, G.O. Debt Service, RDA Ad Valorem Taxes, Enterprise, And Internal Service Funds For Fiscal Year (FY) 2013/14. 5:02p.m. A Resolution Of The Board Of Directors 01 The Normandy Shores Local Government Neighborhood Improvement District Adopting The Final Ad Valorem Millage Of 1.2687 Mills For Fiscal Year {FY) 2013/14 For The Normandy Shores Local Government District, Which Is Nineteen Percent (19.0%) More Than The "Rolled-Back" Rate Of 1.0664 Mills. 5:02p.m. A Resolution Of The Board Of Directors OfThe Normandy Shores Local Government Neighborhood Improvement District Adopting The Final Operating Budget For Fiscal Year (FY) 2013/14. 5:03p.m. A Resolution Adopting The Final Capital Improvement Plan For Fiscal Years (FY) 2013/14-2017/18 And Adopting The Final Capital Budget For FY 2013/14. 5:03p.m. . • . . A Resolution Adopting Fiscal Yeur (FY) 2013/14 Final Budgets For Special Revenue Funds For Resort Tax: The 7th Street Parking Garage Operations;. The 5th And Alton Parking Garage Operations; Art In Public Places (AIPP), Tourism And Hosp~ality Scholarship Program, Green/ Sustainabllity Funds, Wasta Hauler Additional Services And Public" Benefit Contribution Funds, Education Compact Funds, Red Ught Camera Funds, And Emergency 911 Funds. 5:03p.m. A Resolution Adopting Ttie Final Budget Of $1,200,000 From Fiscal Year (FY) 2013/14 People's Transportation Plan (PTP} Funds And $87,000 From {FY) 2013/14 South Beach Concurrency Mitigation Funds, To Fund The Final Operating Budget For The South Beach Local in Miami Beach~ And Further Adopting The Final Budget Of $301,000 From FY 2013/14 People's Transportation Plan Funds Far Administrative And Technical Operating Expenditures, As Part Of The Five Percent (5%) Allowable For Administrative Assistance And Technical Assistance. · 5:03p.m. A Resolution Authoriling The Adoption Of The Miami Beach Cultural Arts Council's Fiscal Year {FY) 2013114 Final Budget In The Amount Of $1,470,000. 5:03p.m. A Resolution Adopting The Fiscal Year (FY) 2013/14 Police Special Revenue Account Final Budget In The Amount Of $75,000 For The Purchase Of Those Items Set Forth In Exhibit "A," And Such Account Funded By Unclaimed Evidence Currently Held In The Police Special Revenue Account · .5:03p.m. A Resolution Ado'pting The Pollee Confiscation Trust Fund Final Budget For Fiscal Year {FY) 2013/14 In The Amount Of $724,000, To Be Funded From State Confiscated Funds In The Amount Of $235,000 And Federal Justice Confiscated Funds In The Amount Of $489,000, For The Appropriation And EKpenditure Of Those Items Set Forth In Exhibit "A." Which Shall Be Funded Through The Police Confiscation Trust. 5:03p.m. A Resolution Adopting The Fiscal Year {FY) 2013/2014 PoliCe Training & School Resources Fund Final Budget In The Amount Of $3~,000. 5:03p.m. Resolution Adopting The Second Amendment To The General Fund, Enterprise, Internal Service Fund, And Special Revenue Fund Budgets For Fiscal Year (FY) 2012/13. 5:03p.m. A Resolution Adopting And Appropriating The Fourth Amendment To The Police Confiscation Trust Budget For Fiscal Year 2012/2013 In The Amount Of $10,000, To Be Funded From The Proceeds Of State Confiscated Funds, For The Appropriation And Expenditure Of Those Items Set Forth In Exhibit "A," Which Shall Be Funded Through The Police Confiscation Trust Fund. 5:04p.m. 1. Ordinance Amending Chapter 50 Of The City Of Miami Beach Code, Entitled "Fire Prevention And Protection," By Amending Section 50-4 Thereof, Entitled "Enforcement By Fire Inspectors: Notice Of Violation," To Add Citations And l[flplement New Fine Schedule Related To Fire Code Violations; By Amending Section 50-5 Thereof, Entitled "Annual Rre Prevention And Fire Safety Inspection Permit" To Include The Night inspection Fee Previously Adopted Under Section 102.379 Of The City Code. 2. Ordinance Amending Chapter 102 Of The Code Of The City Of Miami Beach, Entitled "Taxation," By Deleting The Nightclub Fee SBt Forth In Section 102.379, Entitled "Schedule Of Taxes, Effective October 1, 2009". 5:04p.m. Ordinance Amending Chapter 50 Of The Code Of The City Of Miami Beac"h, Entitled "Fire Prevention And Protoction," By Creating Section 50-8 Thereof, To Be Entitled ''Fire Alarms. Regulations, Penalties, Enforcement" To Estab)),;t • \· Requirements And Fines For False Fire Alarms. 5:04p.m. An Ordinance Amending Appendix A, Entitled "Fee Schedule" For Subsection (A) Of Section 110-168, Entitled "Sanitary Sewer Service Charge," Of Chapter 110 Of The Miami Beach City Code, Entitled "Utilities," Article IV, Entitled "Fees, Charges, Rates And Billing Procedure": Division 2 Thereof, Entitled "Rates, Fees And Charges,' To Increase The Sanitary Sewer Service Charge Imposed By Th~ City. 5:04p.m. -Ordinance Amending !?art I, Subpart B. Article IX. Related Special Acts, Of The Miami Beach City Code Entitled "Pension System For Disability And Retirement Of Members Of Police And Fire Departments": Implementing Provisions Of The 2012-2015 Collective Bargaining Agreements Between The City And Fire Fighters Of M1aml Beach, IAFF Local1510, And Miami Beach Fraternal Order Of Police. William Nichols Lodge No.8; Amending Section 62 Entitled "Definitions": Amending Section 63 Entitled "Source Of Monies For Fund; Computation Of Liability; Use And Investment Of Fund"; Amending Section 65 Entitled "Computation Of Creditable Service; Service Record"; Amending Section 66 Entitled "Service And Disability Benefits Generally": Amending Section 67 Entitled "Cost Of Living Adjustment"; Amending Section 79 Entitled "Deferred Retirement Option Plan"; Amending Section 82 Entitled "Military Service"; Creating A New Section 68 Entitled "Benefits for Members Hired-On Or After September 30, 2013.
RESOLUTION TO BE SUBMITTED
186
COMMISSION ITEM SUMMARY
Condensed Title:
A resolution adopting the Fiscal Year (FY) 2013/14 final budgets for Special Revenue funds for Resort Tax; 7"' Street
Garage Operations; City's Share of the Shortfall Contribution Requirements for the 5th and Alton Parking Garage
Operations; Art in Public Places (AiPP); Tourism and Hospitality Scholarship Program; Green/Sustainability Fund,
Waste Hauler additional Services and Public Benefit Contribution Fund; Education Compact Fund; Red Light Camera
Fund; and Emergency 911 Fund.
Key Intended Outcome Supported:
Ensure expenditure trends are sustainable over the long term; Improve the City's overall financial Health
and maintain overall bond ratinQ; Increase Community Satisfaction with City Services
Supporting Data (Surveys, Environmental Scan, etc.): Based on the 2009 community survey, quality of life
in the City is rated highly, the City is seen as an 'excellent' or 'good' place to live, work, play or visit. and over %'s of
residents would recommend it to others as a place to live. Impressively, 31 of the residential tracking questions from
2007 experienced increases in each of the areas measured by an overall average of approximately 7.0%; and 28 of
32 business tracking questions experienced increases measured by an overall average of approximately 8.8%.
Relevant findings were: arts and culture was one of services identified that the city should strive not to reduce; and
availability of public parking was one of the services identified as key drivers of overall satisfaction levels.
Issue:
Shall the Mayor and City Commission adopt the attached resolution which adopts the FY 2013/14 final budgets for
Special Revenue funds?
Item Summary/Recommendation:
The Resort Tax Fund FY 2013/14 final budget includes funding for administrative expenses, allocation to General
Fund for tourist related services, contributions to the GMCVB and VCA, special events, holiday decorations, tourism
related economic enhancements, marketing etc. The ?'h St. Garage Fund FY 2013/14 final budget includes funding
for the operating and debt service expenses of the 7'h St. Garage. The 51h and Alton Fund FY 2013/14 final budget
includes funding for the operating expenses of the 5th and Alton Garage. The Art in Public Places (Aipp) Fund FY
2013/14 final budget includes funding for the administrative expenses, AiPP projects under $25k and reserve for AiPP
projects. The Tourism and Hospitality Scholarship Program Fund FY 2013/14 final budget includes funding for
scholarships for Miami Beach residents or graduates of Miami Beach Senior High School in the food & hospitality
industry. The Green/Sustainability Fund FY 2013/14 final budget includes funding for the operating budget for a
citywide multi-family residence and commercial establishment recycling program, including a media, education and
outreach recycling campaign, as well as the LEED project incentive. The Waste Hauler Additional Services & Public
Benefit Fund FY 2013/14 final budget includes funding for sanitation related services. The Education Compact Fund
FY 2013/14 final budget includes funding for the IB program & teacher training. The Red Light Camera Fund FY
2013/14 final budget includes funding for red light camera related operating expenses. The E-911 Fund FY 2013/14
final budQet includes fundinQ for E-911 related operatinQ expenses.
Advisory Board Recommendation:
Financial Information:
Source of Amount Account Approved
Funds: 1 $59,507,000 Resort Tax
2 2,161,000 7&1 Street Garage Operations
OBPI 3 602,000 5th & Alton Garage Operations
4 729,000 Art in Public Places
5 142,000 Tourism and Hospitality Scholarship Program foe 6 225,000 Green/ Sustainability Fund
7 Waste Hauler Additional Services & Public
77,000 Benefit Contribution Fund
8 111,000 Education Compact Fund
9 420,000 Red Light Camera Fund
10 489,000 Emergency 911 Fund
Total $64,463,000 I
City Clerk's Office Legislative Tracking:
Si n-Offs:
t City Manager
MIAMI BEACH 187
AGENDA ITEM B 7 D
DATE Cf-&J-/3
(9 MIAMIBEACH
City of Miami Beach, 1700 Convention Center Drive, Miomi Beoch, Florida 33139, www.miomibeochfl.gov
TO:
FROM:
DATE:
SUBJECT:
COMMISSION MEMORANDUM
Mayor Matti Herrera Bower and embers~· Commission
Jimmy L. Morales, City Manage
September 30, 2013
A RESOLUTION OF THE MAYO AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ADOPTING FISCAL YEAR (FY) 2013/14 FINAL
BUDGETS FOR SPECIAL REVENUE FUNDS FOR RESORT TAX; THE 71
h
STREET PARKING GARAGE OPERATIONS; THE 5th AND ALTON PARKING
GARAGE OPERATIONS; ART IN PUBLIC PLACES (AiPP), TOURISM AND
HOSPITALITY SCHOLARSHIP PROGRAM, GREEN/SUSTAINABILITY
FUNDS, WASTE HAULER ADDITIONAL SERVICES AND PUBLIC BENFIT
CONTRIBUTION FUNDS, EDUCATION COMPACT FUNDS, RED LIGHT
CAMERA FUNDS, AND EMERGENCY 911 FUNDS.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution
ANALYSIS
The City currently offers certain programs and activities not supported through the general
operating budget, but by outside agency grants and self-supporting user fee programs. Funding
from these sources will be utilized as follows:
Resort Tax-$59,507,000
This fund operates for the collection of the special tax levied citywide on food, beverage and
room rents used to support tourism related activities. This function, which operates under the
direction of the Finance Department and the Office of Internal Audit, is responsible for ensuring
that hotels, restaurants, bars and other establishments which serve food and beverages for
consumption on its premises, comply with Section 5.03 of the City Charter, as amended, as it
related to the reporting, and collection of resort taxes to the City.
An allocation for "operations" provides for all collection and audit expenses associated with
administering the Resort Tax function and are charged directly to this Special Revenue Fund.
Included in this allocation is funding for seven (7) FTE positions and associated operating
support totaling approximately $1,141,000.
188
FY 2013/14 Special Revenue Fund Final Budgets
September 30, 2013
Page 2 of 6
The allocation to the General Fund for Fiscal Year 2013/14 of approximately $32.97 million pays
for tourist related services and costs provided or managed by General Fund Departments.
Based on an outside consultant study conducted in 2010 using FY 2007/08 actual costs, it is
estimated that there are approximately $41.7 million in eligible resort tax expenditures in the
General Fund, net of South Pointe tourism eligible costs. This funding supports public safety
programs including our ocean rescue, police services on Lincoln Road, Ocean Drive/Lummus
Park, Collins Avenue, Washington Avenue, ATV officers, Boardwalk security, special traffic
enforcement and special event staffing; and fire rescue units in tourist and visitor areas. The
funding also supports code compliance services to respond to evening entertainment areas and
provides for a portion of the operational costs of the Tourism and Cultural Development.
The Fiscal Year 2013/14 Resort Tax budget also includes an allocation to the Greater Miami
Convention and Visitors Bureau (GMCVB) of approximately $5.3 million, $1.2 million for debt
service, $2.3 million to the Miami Beach Visitor and Convention Center (VCA), $173,000 for a
local Miami Beach marketing campaign to be augmented with funds from the GMCVB, the VCA,
and the Cultural Arts Council (CAC); and including $75,000 for a grant to the FIU~Wolfsonian
over two years to provide a master plan for the Museum site that will be used to access $10
million in Miami-Dade County General Obligation Bond funding for expanding and revitalizing
their facilities on Washington Avenue and Lennox. Further, the 2013/14 Resort Tax Budget
maintains funding for tourism-related economic development activities in North Beach that were
initiated in FY 2011/12; provides $230,000 for holiday decoration (an enhancement of $65,000
from the FY2012/13 budget}; funds $100,000 for the sponsorship fee to help offset marketing
and advertising expenses associated with the Ms. USA or equivalent event; funds $2.8 million
for enhancing the outcomes from major events such as Memorial Day, including management,
Goodwill Ambassadors, and $165,000 in Administrative Fees to the General Fund for
reimbursement of support provided by General Fund administrative departments.
The proceeds of the additional one percent ( 1 percent) tax are used as follows. Fifty percent of
the amount earned is committed to the payment of a portion of the debt service on the Miami
Beach Redevelopment Agency -City Center/Historic Convention Village Bonds. These bonds
were used for the development, improvement and construction of certain public areas including
a portion of the Cultural Center facilities located within the City Center District.
The remaining fifty percent of the 1 percent tax budget also reflects the approved allocation
method for the Quality of Life funding, which includes the 25 percent for the arts, and to fund
Quality of Life capital projects in North Beach (25 percent), Middle Beach (25 percent}, and
South Beach (25 percent), as well as various art and cultural programs or the maintenance and
enhancement of Miami Beach's tourist related areas. Please see Attachment "A" for the
revenue and expenditure detail budget.
Revenues
2 percent
1 percent
Other Revenues
Total
189
$47,681,000
11,097,000
729,000
$59,507,000
FY 2013/14 Special Revenue Fund Tentative Budgets
September 11, 2013
Page 3 of6
Expenses
Administrative Operating including Administrative Fees
Allocation to General Fund for Tourist Related Services
Contribution to GMCVB
Contribution to VCA
Marketing
Special Events/ Goodwill Ambassadors
Holiday Decorations
Contingency
Transfers to FlU Wolfsonian and Ms. USA or Equivalent
Event
Quality of Life Capital Projects & Cultural Programs
Debt Service
Total
7th Street Garage -$2,161,000
$1,326,000
32,965,000
5,366,000
2,289,000
173,000
2,839,000
230,000
1,836,000
175,000
5,548,500
6.759,500
$59,507,000
The Parking Department is responsible for the collection of the revenues in this garage which
will be used to pay associated operating expenses and debt service. The operating budget is
required to cover operating expenses, debt service, and reserve for replacement.
Revenues
Garage Operations
Retained Earnings
Total
Expenses
Operating Expenses
Debt Service
Reserve -Renewal & Replacement
Total
5th and Alton Garage -$602,000
$2,161,000
Q
$2,161,000
$1,228,000
787,000
146,000
$2,161,000
The 51t1 and Alton Garage a.k.a. "Potamkin Garage" is a joint venture development between the
City of Miami Beach (City) and EDENS (Developer) where a condominium has been established
wherein the City and Developer contributes 46 percent and 54 percent, respectively, to the
operating expenses of the parking garage and also shares profits and losses consistent with the
aforementioned distribution. The Parking Department is responsible for the collection of the
revenues in this garage. In the event of any shortfall, the City's portion shall be made up by
funds from excess revenues in the Parking Fund.
Revenues
Garage Operations
Transfer from FY 2013/14 Parking Operations Budget
Total
Expenses
Operating expenses
190
$409,752
192.248
$602,000
$602,000
FY 2013/14 Special Revenue Fund Final Budgets
September 30, 2013
Page 4of6
Art in Public Places (AiPP) • $729,000
The Art in Public Places (AiPP) Ordinance (Ordinance No. 95-2985) was adopted in 1995. The
ordinance was created to "enhance the aesthetic environment of the City of Miami Beach by
including works of art on public property within the City and in City construction projects." The
AiPP Ordinance was amended in May 2004 to clarify the definition of terms for eligible
construction projects for funding as well as the policy and procedures for appropriations. The
AiPP Guidelines were also adopted by the City Commission at that time.
The AiPP program is funded by 1 % percent of all hard costs of City projects, including new
construction, additions, and costs for construction of joint private/public projects. The fund is
used for the commission or acquisition of works of art; conservation and maintenance of works
of art; research and evaluation of works of art; printing and distribution of related materials; and
administration. The FY 2013/14 AiPP budget of $729,000 is funded from capital budget
appropriations in the amount of $729,000.
Revenues
Capital Budget Appropriations
Expenses
Administration
AiPP Projects Under $25K
Reserve for AiPP Projects
Total
Tourism and Hospitality Scholarship Program -$142,000
$729,000
$151,000
53,000
525,000
$729,000
The City of Miami Beach Tourism and Hospitality Scholarship Program began in 2003 in
partnership with the Greater Miami Convention and Visitors Bureau (GMCVB), SMG and
Centerplate. Contributions to the City's scholarship program were contractually required of the
three (3) entities. During the GMCVB's contract renewal in 2004, the requirement was removed
from their contract. In September of 2008, the City replaced SMG with Global Spectrum.
Global Spectrum and Centerplate currently partner with the City on this program and contribute
$15,000 and $20,000 respectively annually. There is also a carry forward balance of $107,000
available.
The scholarship program is geared toward Miami Beach residents or graduates of Miami Beach
Senior High School who are enrolled or are planning to enroll in post-secondary education and
have expressed interest in the food and hospitality industry (as demonstrated by coursework
and extracurricular activities). Since the inception of the program, $219,550 has been awarded
to more than 44 different Miami Beach students.
Revenue
Carry forward balance
FY 2013/14 Contribution
Total
Expenses
Reserve for FY 2013/14 & Future Scholarships
191
$107,000
$35,000
$142,000
$142,000
FY 2013/14 Special Revenue Fund Final Budgets
September 30, 2013
Page 5 of6
Green I Sustainability Funds • $225,000
The Environmental Sustainability fund provides funding for the operating budget for a
citywide multi-family residence and commercial establishment recycling program,
including an initiation of a media, education and outreach recycling campaign.
Revenues
Carry forward balance $225,000
Expenses
Recycling/ LEED program expenses $225,000
Waste Hauler Additional Services & Public Benefit Funds-$77,000
Waste Hauler Additional Services and Public Benefit Contribution funds for sanitation
related services including monthly "Wasteful Weekends" bulk drop off site expenses and
twice yearly hazardous waste drop-off site expenses
Revenues
Carry forward balance
Expenses
Sanitation-related services
Education Compact Funds • $111 ,000
$ 77,000
$77,000
The Education Compact fund provides funding for teacher development programs, City's
contribution for school agenda books, fees to the International Baccalaureate
Organization, and other expenses to fund community education compact events.
Revenues
Carry forward balance $ 111,000
Expenses
IB Program & Training $ 111,000
Red Light Cameras· $420,000
Since the City's Red Light Camera Photo Enforcement Program went into effect on April
15, 2010 crashes have decreased at the 9 intersections where the cameras have been
installed. Due to the previous revisions to State law regulating red light camera photo
enforcement, the number of Notice of Violations has been trending downward over the
last two (2} years. However, effective July 1, 2013, the most recent change in State law
regulating red light camera photo enforcement went into effect, and now requires a
192
FY 2013/14 Special Revenue Fund Final Budgets
September 30, 2013
Page 6 of6
complete stop before making a right turn. Since July 1, 2013, the City has experienced a
marked increase in the number of Notice of Violations.
Based on the changes in State law, municipalities with red light camera programs are
required to fund local hearing officers for drivers who get violation notices and want to
appeal them. The FY 2013/14 expenditure budget includes $49,000 for a Clerk position
and funding for a Special Master. These additional costs are offset by new hearing
appeal fee revenues.
Revenues
Violation Revenue
Expenses
Operating Expenses
Emergency 911 Funds -$489,000
$420,000
$420,000
The Emergency 911 funds were previously budgeted in the Citywide (General Fund}
accounts. Beginning with the FY 2012/13 budget, the administration has made a policy
decision to create a separate fund for the E-911 budget, and remove it from the Citywide
Accounts. This will allow for more discrete reconciliation of revenues and expenses.
Revenues
Landline E-911 Revenue
Cell Phone E-911 Revenue
Total
Expenses
E-911 Operating Expenses
CONCLUSION
$248,000
241,000
$489,000
$489,000
The attached Resolution adopting funding for FY 2013/14 budgets from these sources is vital to
the continuation of these projects and activities provided by the City.
JLM: KGB/JW
@
193
~ (Q ~ * •MIAMI HERALD I MiamiHerald.com NE THURSDAY, SEPTEMBER 19, 2013 I 13NE MIAMI BEACH CITY OF MIAMI BEACH NOTICE OF A SPECIAL CITY COMMISSION MEETING AND PUBLIC HEARINGS NOTICE IS HEREBY given that a Special Commission Mooting regarding the Second Public Hearings to consider the adoption of the Millage Rate and Budget for FY 2013/2014 will be held by the City Commission of the City of Miami Beach, Florida, on Monday, September 30, 2013, commencing at 5:00 p:m., in the Commission Chambers, 3rd Floor, City Hall, 1700 Conve11tion Center Drive, Miami Beach, Florida to consider the following: 5:01p.m. A Resolution Adopting: 1) The Final Ad Valorem Millage Of 5.8909 Mills For General Operating Purposes, Which Is Six And Eight-Tenth Percent (6.8%) More Than The "Rolled-Back" Rate Of 5.5158 Mills: And 2) The Debt Service Millage Rate Of 0.2529 Mills for Fiscal Year (FY) 2013/14. 5:01p.m. A Resolution Adopting Final Budgets For The General, G.O. Debt Service. RDA Ad Valorem Taxes, Enterprise, And Internal Service-Funds For Fiscal Year (FY) 2013/14. 5:02p.m. A Resolution Of The Board Of Directors Of The Normandy Shores Local Government Neighborhood Improvement District Adopting The Final Ad Valorem Millage Of 1.2687 Mills For Fiscal Year (FY) 2013/14 For The Normandy Shores Local Government District, Which Is Nineteen Percent (19.0%) More Than The "Rolled-Back" Rate 011.0664 Mill~. 5:02p.m. A Resolution Of The Board Of Directors 01 The Normandy Shores Local Government Neighborhood Improvement District Adopting The Final Operating Budget For Fiscal Year (FY) 2013114. 5:03p.m. A Resolution Adopting The Final Capital Improvement Plan For Fiscal Years (FY) 2013114-201711 BAnd Adopting The Final Capital Budget For FY 2013/14. 5:03p.m. A Resolution Adopting Fiscal Year (FY) 2013/14 Finat"Budgets· For Special Revenue Funds For Resort Tax; The 7th Street Parking Garage Operations; The 5th And Alton Parking Garage Operations; Art In Public Places (AIPP), Tourism And Hospitality Scholarship Program, Green/ Sustainability Funds, Waste Hauler Additional Services And Public· Benefit Contribution Funds, Education Compact Funds, Red Ught Camera Funds, And Emergency 911 Funds. 5:03p.m. A Resolution Adopting The Final Budget Of $1,200,000 From Fiscal Year (FY) 2013/14 People's Transportation Plan (PTP) Funds And $87,000 From (FY) 2013/14 South Beach Concurrency Mitigation Funds, To Fund The Final Operating Budget For The South Beach Local In Miami Beach; And Further Adopting The Final Budget Of $301,000 From FY 2013/14 People's Transportation Plan Funds For Administrative And Technical Operating Expenditures, As Part Of The Five Percent (5%) Allowable For Administrative Assistance And Technical Assistance. · 5:03p.m. A Resolution Authorizing The Adoption Of The Miami Beach Cultural Arts Council's Fiscal Year (FY) 2013/14 Final Budget in The Amount Of $1,470,000. 5:03p.m. A Resolution Adopting The Rscal Year (FY) 2013/14 Police Special Revenue Account Final Budget In The Amount Of $75,000 For The Purchase Of Those Items Set Forth In Exhibit "A," And Such Account Funded By Unclaimed Evidence Currently Held In The Police Special Revenue Account. · .5:03p.m. , A Resolution Adopting The Police Confiscation Trust Fund Final Budget For Fiscal Year (FY) 2013(14 In The Amount Of $724,000, To Be Funded From Slate Confiscated Funds In The Amount Of $235,000 And Federal Justice Confiscated Funds In The Amount Of $469,000, For The Appropriation And Expenditure Of Those Items Set Forth In Exhibit "A," Which Shall Be Funded Through The Police Confiscation Trust. 5:03p.m. A Resolution Adopting The Fiscal Year (FY) 201312014 Police Training & School Resources Fund Final Budget In The Amount Of $3~.000. 5:03p.m. Resolution Adopting The Second Amendment To The General Fund, Enterprise, Internal Service Fund, And Special Revenue Fund Budgets For Fiscal Year (FY) 2012113. 5:03p.m. A Resolution Adopting And Appropriating The Fourth Amendment To The Police Confiscation Trust Budget For Fiscal Year 2012/2013 In The Amount Of $10,000, To Be Funded From The Proceeds 01 Stale Confiscated Funds, For The Appropriation And Expenditure Of Those Items Set Forth In Exhibit "A," Which Shall Be Funded Through The Pollee Confiscation Trust Fund. 5:04p.m. 1. Ordinance Amending Chapter 50 Of The City Of Miami Beach Code, Entitled "Fire Prevention And Protection," By Amending Section 50-4 Thereof, Entitled "Enforcement By Fire Inspectors; Notice Of Violation," To Add Citations And Implement New Fine Schedule Related To Fire Code Violations; By Amending Section 50-5 Thereof, Entitled "Annual Fire Prevention And Fire Safely Inspection Permit" To Include The Night Inspection Faa Previously Adopted Under Section 102.379 Of The City Code. · 2. Ordinance Amending Chapter 102 Of The Code Of The City Of Miami Beach, Entitled "Taxation, • By Deleting The Nightclub Fee Set Forth In Section 102.379, Entitled "Schedule Of Taxes, Effective October 1, 2j,J09", 5:04p.m. Ordinance Amending Chapter 50 Of The Code Of The City Of Miami Beac_h, Entitled "Fire Prevention And Protection," By Creating Section 50-6 Thereof, To Be Entitled "Fire Alarms, Regulations, Penalties, Enforcement" To Estab:;Jt; "'.· Requirements And Fines For False Fire Alarms. 5:04p.m. An Ordinance Amending Appendix A, Entitled "Fee Schedule" For Subsection (A) Of Section 11 0-16B, Entitled "Sanitary Sewer Service Charge," Of Chapter 110 Of The Miami Beach City Code, Entitled "Utilities," Article IV, Entitled "Fees. Charges, Rates And Billing Procedure"; Division 2 Thereof, Entitled "Rates, !'ees And Charges," To Increase The Sanitary Sewer Service Charge Imposed By The City. 5:04p.m. ~ Ordinance Amending Part I, Subpart B, Article IX. Related Special Acts, Of The Miami Beach City Code Entitled "Pension System For Disability And Retirement Of Members Of Police And Fire Departments"; Implementing Provisions Of The 2012-2015 Collective Bargaining Agreements Between Tile City And Fire Fighters Of Miami Beach.iAFF Local 1510, And Miami Beacl1 Fraternal Order Of Police, William Nichols Lodge No. 8; Amending Section 62 Entitled "Definitions"; Amending Section 63 Entitled "Source Of Monies For Fund; Con)putation Of Liability; Use And Investment Of Fund"; Amending Section 65 Entitled "Computation Of Creditable Service; Service Record"; Amending Section 66 Entitled "Service And Disability Benefits Generally"; Amending Section 67 Entitled "Cost Of Living Adjustment"; Amending Section 79 Entitled "Deferred Retirement Option Plan"; Amending Section 62 Entitled "Military Service"; Creating A New Section 88 Entitled "Benefits For Members Hired-On Or After September 30, 2013.
RESOLUTION TO BE SUBMITTED
195
THIS PAGE INTENTIONALLY LEFT BLANK
196
COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution Adopting The Final Budget Of$1,200,000 From FY 2013/14 People's Transportation Plan
(PTP) Funds, And $87,000 From FY 2013/14 Concurrency Mitigation Funds To Fund The Final Operating
Budget For The South Beach Local (SBL}; And Further Adopting The Final Budget of $301 ,000 From FY
2013/14 PTP Funds For Administrative And Technical Operating Expenditures,
Key Intended Outcome Supported:
Enhance mobility throughout the City.
Supporting Data (Surveys, Environmental Scan, etc.): According to the 2012 Community Satisfaction Survey,
49% of all respondents reported a willingness to use "local bus circulators" as an alternative to driving.
Issue:
I Shall the Mayor and City Commission approve the Resolution?
Item Summa /Recommendation:
Under the provisions of an I nterlocal Agreement {I LA), Miami-Dade County (County) has been operating a
bi-directional transit circulator service in Miami Beach known as the "South Beach Local" (SBL) since
September 25, 2005. The initial SBL ILA expired on October 11, 201 0; however, Miami-Dade Transit
(MDT) continued to provide service after the expiration of the SBL ILA under the same terms and
conditions until the execution of the revised ILA on January 2012. Pursuant to the terms of the current ILA
for provision of SBL services, the Administration proposes to appropriate for FY 2013/14, as follows:
$1,200,000 FY 2013/14 PTP Funds
$ 87,000 FY 2013/14 South Beach Concurrency Mitigation Funds
$1,287,000 FY 2013/14 Miami Beach Share for SBL Service
Up to five percent (5%) of PTP funds received may be budgeted for administrative purposes. An unlimited
amount may be budgeted for technical assistance. Administrative and technical operating PTP funding for
FY 2013/14 is recommended in the amount of $301,000.
The total amount of Concurrency Mitigation Funds to be budgeted in FY 2013/14 is $87,000 for operating
expenses associated with the SBL service.
THE ADMINISTRATION RECOMMENDS ADOPTING THE RESOLUTION.
Advisory Board Recommendation:
I None.
Financial Information:
Source of Amount Account
Funds: 1 $1,200,000 187.8000.312910 (FY 2013/14 PTP)
I !:1@1 2 $ 87,000 158.6217.000335 (CMF/S.Beach)
3 $ 301,000 187.8000.312910 (FY 2013/14 PTP)
Total $1,588,000
Financial Impact Summary:
City Clerk's Office Legislative Tracking:
Jose R. Gonzalez Transportation Manager, Ext. 6768
n-Offs:
Department Director
ETC
T:\AGENOA\2013\September 11\P Operating Funds FY 14 SUMM.doc
MIAMI BEACH 197
AGENDA ITEM ---=R_7_;;;f;.__
DATE f(-3()-13
C9 MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachA.gov
ISSION MEMORANDUM
TO: Mayor Matti Herrera-Bower and M
FROM: Jimmy L. Morales, City Manager \~--_,.... SECOND READING
DATE: September 30, 2013 PUBLIC HEARING
SUBJECT: A RESOLUTION OF THE MAY R AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ADOPTING THE FINAL BUDGET OF $1,200,000 FROM
FISCAL YEAR 2013/14 PEOPLE'S TRANSPORTATION PLAN FUNDS AND
$87,000 FROM FISCAL YEAR 2013/14 SOUTH BEACH CONCURRENCY
MITIGATION FUNDS, TO FUND THE OPERATING BUDGET FOR THE SOUTH
BEACH LOCAL IN MIAMI BEACH; AND FURTHER ADOPTING THE FINAL
BUDGET OF $301,000 FROM FISCAL YEAR 2013/14 PEOPLE'S
TRANSPORTATION PLAN FUNDS FOR ADMINISTRATIVE AND TECHNICAL
OPERATING EXPENDITURES, AS PART OF THE FIVE PERCENT (5%)
ALLOWABLE FOR ADMINISTRATIVE ASSISTANCE AND TECHNICAL
ASSISTANCE.
ADMINISTRATION RECOMMENDATION
This item was approved by City Commission on First Reading on September 11, 2013. The
Administration recommends adopting the resolution on Second Reading.
FUNDING
Funding to be budgeted for the FY 2013/14 operating budget for the South Beach Local (SBL)
in Miami Beach in the amount of $1,287,000 as follows: FY 2013/14 People's Transportation
Plan (PTP) Funds in the amount of $1,200,000 and FY 2013/14 South Beach Concurrency
Mitigation Funds in the amount of $87,000. Funding to be budgeted for FY 2013/14
administrative and technical assistance in the amount of $301,000 from FY 2013/14 PTP Funds.
BACKGROUND
On November 5, 2002, Miami-Dade County voters approved the levying of a one-half of one
percent discretionary surtax on transactions occurring in the County that are subject to the state
tax imposed on sales. This surtax is known as the Charter County Transportation Surtax.
Twenty percent (20%) of the proceeds of this surtax are to be distributed directly to
municipalities on a pro-rata basis. These funds are known as People's Transportation Plan
(PTP) Funds for use on local transportation and transit projects. The City entered into an
lnterlocal Agreement with Miami-Dade County on August 13, 2003 in order to receive its pro-
rata share of the County's PTP Funds. Pursuant to the lnterlocal Agreement, a minimum of
20% of the City's PTP share must be allocated specifically for transit projects. If not used for
transit services, the 20% share of PTP funds would need to be be returned to the County.
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Commission Memorandum -FY 14 PTP Operating Funds
September 30, 2013
Page 2 of4
ANALYSIS
South Beach Local Operating Budget
On June 8, 2005, the City Commission adopted Resolution No. 2005-25934, which authorized
the execution of an lnterlocal Agreement (I LA} with Miami-Dade County for the operation of a bi-
directional transit circulator service in Miami Beach to be known as the "South Beach Local"
(SBL). The SBL service commenced on September 25, 2005 and replaced both the City's
Electrowave Shuttle Service and Miami-Dade Transit's (MDT) Route W, serving the entire South
Beach community. Under the terms of the lnterlocal Agreement, MDT became the provider of
bus shuttle services on South Beach in lieu of the previous provider, the Miami Beach
Transportation Management Association.
MDT has provided an expanded level of service at significantly less cost to the City as a result
of the City and County combining and coordinating transit resources instead of competing for
the same ridership. The partnership with MDT allows the City to comply with the requirement of
the PTP Surtax to expend a minimum of 20% of the City's PTP share on transit purposes.
On October 19, 2011, the City Commission adopted Resolution No. 2011-27773 approving a
revised lnterlocal Agreement between Miami-Dade County and the City for the continued
provision of the South Beach Local service operated by MDT. Under the provisions of the
current lnterlocal Agreement executed on January 2012, Miami-Dade County and the City
agreed to the following new terms and conditions:
1. City will maintain the current level of funding contribution of $1,213,121 for operating
assistance in the initial year.
2. MDT will contribute the balance of operating and maintenance funds in the amount of
$1 ,938,879 in the initial year.
3. MDT will maintain the current headways of 13 minutes during the peak hours and 20
minutes during off-peak times.
4. MDT will continue service to Belle Isle.
5. City's contribution will be adjusted in subsequent fiscal years in accordance with the
Miami-Ft. Lauderdale CPI Transportation Index or 3%, whichever is less.
6. Service will terminate at midnight rather than 1:00 AM due to low ridership during that
time period.
PTP Administrative and Technical Assistance
Pursuant to Miami-Dade County Code Section 29-124 (Ordinance 02-116), up to five percent
(5%) of PTP funds received may be budgeted for administrative assistance (See Attachment A-
Ordinance 02-116). An unlimited amount may be budgeted for technical assistance.
Administrative and technical operating expenditures in the amount of $301,000 to be budgeted
with PTP funding are depicted in Attachment 8 -"FY 2014 PTP Operating Budget".
A percentage of the salaries of the Public Works Transportation Division staff qualify as
administrative and technical assistance. Administrative assistance provided by the
Transportation Manager includes but is not limited to the following responsibilities: overall
management of PTP funding; allocation of PTP funding to the various projects; capital budget
preparation; review of all PTP documents; attendance at PTP workshops and meetings at
Miami-Dade County; representing City of Miami Beach on transportation boards committees at
the state and local level and coordination with various state, county, and local agencies on all
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Commission Memorandum -FY 14 PTP Operating Funds
September 30, 2013
Page 3 of4
PTP funded projects. Technical assistance provided by the Transportation Manager includes
but is not limited to the following responsibilities: overall management of all PTP projects,
including the Atlantic Greenway Network Master Plan Update, the City's Transportation Master
Plan, and the North-Middle Beach Circulator Project; review of studies, plans, and other
documents on all PTP funded projects.
Administrative assistance provided by the Transportation Coordinator includes but is not limited
to the following responsibilities: assisting the Transportation Manager with managing PTP
funding; preparing all PTP documents including the Five Year PTP Plan, Quarterly Reports,
Commission items, internal memos, Letters to the Commission, and correspondence to Miami-
Dade County; assisting with Miami-Dade County's audit of PTP funds; tracking all PTP fund
expenditures; tracking PTP revenue on a monthly and yearly basis; and preparing
reconciliations of PTP funds. Technical assistance provided by the Transportation Coordinator
includes but is not limited to the following responsibilities: assisting the Transportation Manager
with managing PTP funded projects; reviewing plans and other documents on all PTP funded
projects; coordinating with various state, county, and local agencies on all PTP funded projects;
and development of design plans for PTP funded projects.
The salary figures and percentages indicated in the Fiscal Year 2014 PTP Operating Budget
(Attachment B) are directly in support of the PTP program.
FY 2013/14 PTP and Concurrency Mitigation Fund Budgets
The total projected amount of PTP funds to be budgeted in FY 2013/14 is $3,230,000, of which
$1,501,000 is for operating expenses (for the South Beach Local and administrative and
technical expenses) and $1,729,000 is for capital projects (to be allocated via a separate
Commission Resolution). The total amount of Concurrency Mitigation Funds to be budgeted in
FY 2013/14 is $87,000 for operating expenses associated with the SBL service. These budgets
are itemized below:
Total FY 2013/14 PTP Budget:
$1 ,200,000 South Beach Local Circulator Operating Expense (To be budgeted
via this Resolution)
$ 301,000 Administrative and Technical Expenses (To be budgeted via this
Resolution)
$1,729,000 Capital Projects (To be budgeted via separate Resolution)
$3,230,000 Total FY 2013/14 PTP Fund Budget
Total FY 2013/14 Concurrency Mitigation Fund Budget:
$ 87,000 South Beach Local Circulator Operating Expenses (To be
budgeted via this Resolution)
$ 87,000 Total FY 2013/14 Concurrency Mitigation Fund Budget
200
Commission Memorandum -FY 14 PTP Operating Funds
September 30, 2013
Page 4 of4
CONCLUSION
The Administration recommends that the Mayor and City Commission adopt the Resolution
approving the final budget of $1,200,000 from FY 2013/14 PTP funds and $87,000 from FY
2013/14 South Beach Concurrency Mitigation Funds to fund the operating budget for the South
Beach Local in Miami Beach; and further adopting the final budget of $301 ,000 from FY 2013/14
PTP funds for administrative and technical operating expenditures, as part of the five percent
(5%) allowable for administrative assistance and technical assistance. The remaining
$1,729,000 in PTP funds would be allocated to Capital Projects via a separate Commission
Resolution.
Attachments:
A. Ordinance 02-116
B. FY 2014 PTP Operating Budget
C. Estimated Municipal Transportation Surtax Funds Distribution (Projected for FY 2014)
n~'2b KGB/~JRG
T:IAGENDA\2013\September 30\PTP Operating Funds FY 14 MEMO 9"30.doc
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Attachment A.
ARTICLE XVI. ONE HALF OF ONE PERCENT CHARTER COUNTY TRANSIT SYSTEM SALES
SURTAX AUTHORIZED BY ~ECTION 212,055(1) FLORIDA STATUTES (2001)
Sec. 29·121. Sales surtax levied.
There Is hereby levied and Imposed a one half of one percent discretionary sales surtax authorized by
Section 212.055(1 ), Florlda Statutes (2001) on all transactions occurring In Mlami~Dade County which
tr~;~nsaotlons are subject to the state tax Imposed on sales, use, rentals, admissions and other transactions by
Chapter 212, Florida Statutes (2001 ).
(Ord. No. 02-116, § 1, 7 ·9-02)
Sec. 29·122. Surtax rate, limitations.
The surtax rate shall be one-half of one percent on the amount of taxable sales and taxable purchases
representing such transactions. The limitations, condltlons and provisions contained In Seotlon 212.064, Florida
Statutes {2001) as the same may be amended and supplemented from ttme to time are hereby Incorporated
herein.
(Ord. No. 02·116, § 1, 7·9~02)
Sec. 29·122.1. Exemption fl'om Sales Surtax.
All exemptions applicable to the discretionary sales surtax contained In Chapter 212, Florida Statutes are
hereby Incorporated herein as the same may be amended and supplemented from time to time Including, but not
limited to, the following:
1. The sales amount above $6,000 on any Item of tangible personal property shall not be subject
to the surtax. However, charges for prepaid calling arrangements, as defined In Sectlon 212.05(1)
(e)1.a. Fla. Stats., shall be subject to the surtax. For purposes of administering the $5,000
limitation of an Item of tanglble personal property, If two or more taxable Items of tangible personal
property are sold to the same purchaser at the same time and, under generally accepted business
praotloe or Industry standatds or usage, are normally sold In bulk or are Items that, when
assembled, comprise a working unit or part of a working unit, such Items must be considered a
single Item for purposes of the $5,000 limitation when supported by a charge floket, sale slip,
Invoice, or other tangible evidence of a single sale or rental.
2. The sale at retail, the rental, the use, the consumption, the distribution, and the storage to be
used or consumed lh this state of the following are hereby specifically exempt from the sales surtax
Imposed by this· article.
(1) Exemptions; Genere/ Grooeries.
(a) Food products for human consumption are exempt from the sales surtax
Imposed by this article.
(b) For the purpose of this article, as used In this -subsection, the term "food
produotsn means edible commodities, whether processed, cooked, raw, canned, or
in any other form, which are generally regarded as food. This Includes, but is not
limited to, all of the following:
1. Cereals and cereal products, baked goods, oleomargai'lne, meat and
meat products, fish and seafood products, frozen foods and dinners, poultry,
eggs and egg products, vegetables and vegetable products, fruit and fruit
products, spices, salt, sugar and sugar products, milk and dairy products,
202
and products Intended to be mixed with mllk.
2. Natural fruit or vegetable juloes or their oonoentrates or reconstituted
natural ooncentrated fruit or vegetable juices, whether frozen or unfrozen,
dehydrated, powdered, granulated, sweetened or unsweetened, seasoned
with salt or spice, or unseasoned; coffee, coffee substltutes 1 or coooa; and
tea, unless It Is sold In a llqul? form.
3. Bakery products sold by bakeries, pastry shops, or like establishments
that do not have eating facilities.
(a) The exemption provided by this subsection does not apply:
1. When the food products are sold as meals for consumption on or off the
premises of the dealer.
2. When the food, products are furnished, prepared, or served for
oonsumptlon_at ta.bles,_ chairs, .OJ counJars _pr from trays,. glasse~. ~ll~hes, or:
other tableware, whether provided by the dealer or by a person with whom
the dealer contracts to furnlsh 1 prepare, or serve food products to others.
3. When the food products are ordinarily sold for Immediate consumption
on the seller's premises or near a location at which parking faollltles are
provided primarily for the use of patrons In consuming the products
purchased at the looatlon~ even though such products are sold on a 1'tal<e
out" or "to go'' order and are actually packaged or wrapped and taken from
the premises of the dealer,
4. To sandwiches sold ready for Immediate consumptlon on or off the
seller1s premises.
6. When the food products are sold ready for Immediate consumption within
a place, the entrance to whfch Is subject to an admission charge.
6. When the food products are sold as hot prepared food products.
7. To soft drinks, which Include, but are not limited to, any nonalcoholic
beverage, any preparation or beverage commonly referred to as a "soft
drink," or any noncarbonated drink made from milk derivatives or tea, when
sold In cans or similar containers.
8. To loe cream, frozen yogurt, and similar frozen dairy or nondelry
products In cones, small cups, or pints, popsioles, frozen fruit bars, or other
novelty Items, whether or not sold separately.
9. To food prepared, whether on or off the p'remlses, and sold for
immediate consumption. This does not apply to food prepared off the
premises and sold in the original sealed container, or the sllolng·of products
into smaller portkms.
10. When the food products are sold through a vending machine, pushcart,
motor vehicle, or any other form of vehicle.
11. To candy and any similar product regarded as candy or confection,
based on Its normal use, as Indicated on the label or advertising thereof.
12. To bakery products sold by bakeries, pastry shops, or like
establishments that have eating facilities, except when sold for consumption
off the seller's premises,
13. When food products are served, prepared, or sold In or by restaurants,
lunch counters, cafeterias~ hotels, tavems, or other llke places of business,
(d) As used In this subsection (1 ), the term:
1. "For consumption off the seller's premises" means that the food or drink
203
' . '
Is Intended by the customer to be oohsurned at a place away from the
dealers premises.
2. "For consumption on the seller's prerntses~r means that the food or drink
sold may be Immediately consumed on the premises where the dealer
conducts his or her business. In determining whether an Item of food Is sold
for Immediate consumption, there shall be considered the customary
consumption practices prevailing at the selling facility.
3. "Premises'' shall be construed broadly, and means, but Is not limited to,
the lobby, aisle, or auditorium of a theater; the seating, aisle, or parking area
of an arena, rink, or stadium; or the parking area of a drlve~ln or outdoor
theater. The premises of a caterer with respect to catered meals or
beverages shall be the place where suoh meals or beverages are served.
4. "Hot prepared food products" means those products, Items, or
components which have been prepared for sale In a heated condition and
whicti are -sold arany temperature that Is nigher than tlie air temperature of
the room or place where they are sold. ''Hot prepared food products," for the
purposes of this subsection, Includes a combination of hot and cold food
Items or components where a single price has been established for the
combination and the food products are sold In such combination, such as a
hot meal, a hot specially dish or serving, or a hot sandwich or hot pizza,
Including cold components or side Items.
(e) 1, Food or drinks not exempt under paragraphs (a), (b), (o), and (d)
shall be exempt, notwithstanding those paragraphs, when-purchased with
food coupons or Special Supplemental Food Program for Women, Infants,
and Children vouchers Issued under authority of federal law.
2. This paragraph (e) Is effective only while federal law prohibita a
state's participation In the federal food coupon program or Special
Supplemental Food Program for Women, Infants, end Children If
there Is an official determination that state or looal sales texas are
collected within that state on purchases of food or drinks wllh such
coupons.
3. This paragraph (e) shall not apply to any food or drinks on which
federal law shall permit sales taxes without penalty, such as
termination of the state's participation.
(2) Exemptions mad/cal.
(a) There shall be exempt from the sales surtax Imposed by this article any medical
products and supplies or medicine dispensed according to an Individual prescription
or prescriptions written by a prescriber authorized by law to presorlba medicinal
drugs; hypodermic needles; hypodermic syringes; ohemloal compounds and test i<lts
used for the diagnosis or treatment of human disease, Illness, or injury; and
common household remedies recommended and generally sold for Internal and
extemal use In the cure, mitigation, treatment, or prevention of Illness or disease 1n
human belngs 1 but not Including cosmetics or toilet articles, .notwithstanding the
presence of msdlclnel Ingredients therein, according to a list prescribed and
approved by the Department of Health, which list shall be oartlfled to the
Departmeht of Revenue from time to tirne and Included In the rules promulgated by
the Department of Revenue. There shall also be exempt from the sales surtax
Imposed by this article artificial eyes and limbs; orthopedic shoes; prescription
eyeglasses and items Incidental thereto or which beoome a part thereof; dentures;
hearing aids; crutches; prostheUc and orthopedic appliances; and funerals. In
addition, any Items Intended for one-time use which transfer essential optical
characteristics to contact lenses shall be exempt frorn the sales surtax Imposed by
this article, however, this exemption shall apply only after $100 1000 of the sales
surtax Imposed by this article on such Items has been paid In any calendar year by
204
a taxpayer who olalms the exemption In such year. Funeral directors shall pay tax
on all tangible personal property used by them In their business.
(b) For the purposes of this subsection (2}:
1. MProsthetlc and orthopedic app!lances" means any apparatus,
Instrument, device, or equipment used to replaoe or substitute for any
missing part of the body, to alleviate the malfunction of any part of the body,
or to assist any disabled person In leading a normal life by facilitating such
person's mobility. Suah apparatus, Instrument, device, or equipment shall be
exempted according to an Individual prescription or prescriptions written by a
physician licensed under chapter 458, chapter 459, chapter 460, chapter
461, or chapter 466, Florida Statutes, or according to a list prescribed and
approved by the Department of Health, whloh list shall bs oertlflsd to the
Department of Revenue from time to time and included In the rules
promulgated by the Department of Revenue.
2. "Cosmetics'' means -articles-Intended-to be ·ruboed,·poured, ·sprinkled, or
sprayed on, Introduced Into, or otherwise applied to the human body for
cleaning, beautifying, promoting attractiveness, or altering the appearance
and also means artlolea Intended for use as a oompound of any such
articles, Including, but not limited to, cold creams, suntan lollona, makeup,
and body lotions.
3. "Toilet articles" means any article advertised or held out for sale for
grooming purposes and those articles that are customarily used for grooming
purposes, regardless of the name by which they may be known, Including,
but not limited to, soap, toothpaste, hair spray, shaving products, colognes,
perfumes, shampoo, deodorant, and mouthwash.
4. ,Prescription" Includes any order for drugs or medicinal supplies written
or transmitted by any means of communication by a quly licensed
pracHtloner authorized by the laws of the state to prescribe such drugs or
medicinal supplies and lntendBd to be dispensed by a pharmacist The term
also Includes an orally transmitted order by the lawfully designated agent of
such praotltlr:mer. The term also Includes an order written or transmlt~ed by a
practitioner licensed to practice In a jurisdiction other than this state, but only
If the pharmacist called upon to dispense such order determines, In the
exercise of his or her professional judgment, that the order Is valid and
necessary for the treatment of a chronic or recurrent Illness, The term also
Includes a pharmacist's order for a product -selected from the formulary
created pursuant to Sec, 465.186 Fla, State. A prescription may be retained
In written form, or the pharmacist may cause It to be recorded In a data
processing system, provided that such order can be produced In printed form
upon lawful request.
(o) Chlorine shall not be exempt from the tax Imposed by this article when used for
the treatment of water In swimming pools.
(d) Llthotrlpters are exempt.
(e) Human organs e.re exempt.
(f) Sales of drugs to or by physicians, dentists, veterinarians, and hospitals In
connection with medical treatment are exempt.
(g) Medical products and supplies used In the cure, mitigation, alleviation,
prevention, or treatment of Injury, disease, or Incapacity which are temporarily or
permanently Incorporated Into a patient or ollent by a practitioner of the healing arts
licensed In the state are exempt.
(h) The purchase by a veterinarian of commonly recognized substances.
possessing curative or remedial properties which are ordered and dispensed as
205
treatment for a diagnosed health disorder by or on the presorlptlon of a duly licensed
veterinarian, and whloh are applied to or consumed by animals for alleviation of pain
or the cure or prevention of sickness, disease, or suffering are exempt. Also exempt
are the purchase by a veterinarian of antiseptics, absorbent cotton, gauze for
bandages, lotions, vitamins, and worm remedies.
(I) X-ray opaques, also known as opaque drugs and radiopaque, such as the
various opaque dyes and barium sulphate, when used In connection with medloal X
rays for treatment of bodies of humans and animals, are exempt.
(J) Parts, special attachments, special lettering, and other like Items that are added
to or attached to tangible personal property so that a handicapped person can use
them are exempt when such Items are purchased by a person pursuant to an
Individual prescription.
(k) This subseotlon (2) shall be str!otly construed and enforced.
-(Ord. No. 02-116, § 1, 7-9-02)
Sec. 29·123. Administration, collection and enforcement.
The Florida Department of Revenue shall adm1nlster1 collect and enforce the surtax levied hereunder
pursuant to the procedures epeolfled In Sec. 212.064(4) Fla. Stats. (2001) as the same may be amended or
renumbered from time to time.
(Ord. No. 02-116, § 1, 7-9-02)
Sec, 29"124. Special fund created; uses of surtax proceeds; and role of Citizens' Independent
Transportation Trust.
The surtax proceeds oolJeotad by. the State and distributed hereunder shall be deposited In a speolal fund
set aside from other County funds In the custody of the Flnal'lOe Director of the County. Moneys In the special
fund shall be expended for the transportation and transit projects (Including operation and maintenance thereof)
set forth In Exhibit 1 to this article (Including those projeots referenced In the ballot question presented to the
electors to approve this levy), subject to any amendments thereto made In aooordanos with the MPO prooess or
made In accordance with the procedures specified In subsection (d) of this Section.
Expenditure of surtax proceeds shall be subject to the following limitations:
(a) Surtax· prooaeds shall be applied to expand the Golden Passport Program to all persons
(regardless of income level who are over the age of 65 or are drawing Soolal Security benefits, !:lnd
to provide fare-free public transportation aervloe on Metro mover~ Including extensions.
(b) Surtex proceeds may only be expended for the transportation and transit purposes specified In
Seatlon 212,066(1)(d)1--3 Fla. Stats. (2001).
(c) The County shall not expend more than five percent of the County's share of surtax proceeds
on admlnlstratlve costa, exclusive of project management and oversight for projects funded by the
surtax.
(d) The County Commission shall not delete or materially change any County project contained In
the list attached as Exhibit 1 to this article nor add any projeot to the list except In accordance with
the procedures sat forth In this subsection (d). A proposed delellon, materiel change or addition of
a County project shall be Initially reviewed by the Citizens• Independent Transportation Trust
(
11 Trust11 )1 which shall forward a recommendation thereon to the County Commission. The County
Commission may either accept or reject the Trust 1S recommendation, If the County Commission
rejects the recommendation, the matter shall be referred back to the Trust for Its reconsideration
and Issuance of a reconsidered reoomrrumdatlon __ Jo . .Jh~L C.ounty_ __ .Commission. The County
Commission may approve, change or reject the Trust's reconsidered recommendation. A twowthlrds
vote of the Commission membership shall be required to take action other than as contained In the
206
reconsidered recommendation of the Trust. The foregoing notwithstanding, the list of County
projects contained In E:xhlblt 1 may be changed as a result of the MPO process as mandated by
federal and slate law.
(e) No surtax proceeds may be used to pay the costs of a contract awarded by action of the
County Commission until such aotlon has become final (either by expiration of ten days after such
aotlon without veto by the Mayor, or by Commission override of a veto) and either: I) the Trust has
approved same: or, II) In response to the Trust's disapproval, the County Commission re-affirms Its
award by two-thirds ( 2/3) vote of the Commission's membership. The bid documents for all County
contracts funded In whole or In part with surtax proceeds shall provide that no award shall be
effective and no contractual relationship shall arise with the County unless and until approved by
the Trust or re-affirmed by the County Commission as pr?vlded In this subsection. The foregoing
notwithstanding, awards of contracts for services In support of the administration of the Trust ot In
support of the Trust's oversight function shall no1 require County Commission or Trust approval, so
long as the Individual contract amount does not exceed one thousand dollars ($11000).
_ (f) . On .a .quarterly basis, the Executive Director of the CITT shall submit a written report to the
Commission, the Mayor and the Manager of all expenditures made pursuant to Section 29-124
herein.
(g) Twenty peroetJ.t of surtax proceeds shall be distributed annually to those oltlas existing as of
November 6, 2002 that meet the following condltlons:
(I) That continue to provide 1he same level of general fund support for transportation that Is
In their FY 2001·2002 budget In subsequent Fiscal Years. Any surtax proceeds recelvsd
shall be applied to supplement, not replace a olty1s general fund support for transportation;
(II) That apply 20 percent of any surtax proceeds received to transit uses In the nature of
circulator buses, bus shelters, bus pullout bays or other transit-related Infrastructure. Any
city that oennot apply the 20 percent portion of surtax proceeds It receives as provided In
the preceding sentence, may oontraot with the County for the County to apply such
proceeds on a County project that enhances traffic mobility within that olty and Immediately
adjacent areas. If the olty cannot expend such proceeds in accordance with either of the
preceding sentences, then suoh prooeeda shall carry over and be added to the overall
portion of surtax proceeds to be distributed 1o the cities In the en:;~ulng year and shall be
utilized solely for the transit uses enumerated In this subsection (II); and
(Ill) Surtax proceeds distributed amongst the existing cities shall be dlstrlbuted on a pro
rata basis based on the ratio such city's population bears to the total population In all such
cities {as adjusted annually In accordance with the Estimates of Population prepared by the
Bureau of Economic and Business Research of the University of Florida). annually to those
cities that oontlnue to meet the foregoing conditions. For purposes of the foregoing~
whenever an annexation ooours In an exlstlhg city, the number of persons residing In such
annexed area at the time It Is annexed shall be excluded from all calculations. lnoreases In
population In area~:~ anne~ed over and above the population In such area et the time of
annexation which occur after annexation shaH be Included In subsequent years'
· oaloulatlons,
(lv) that do not expend more than 5% of "Its municipal share of surtax proceeds on
administrative costs, exclusive of project management and oversight for projects funded by
the surtax. Administrative costs shall be defined as overhead expenses whloh are not
readily attributable to any one particular project funded In w~ole or In part by transit surtax
funds.
(h) Newly Incorporated municipalities shall have the right to negotiate with the County for a pro
rata share of the sales surtax, taking Into consideration the neighborhood and municipal projects
Identified ·In Exhibit 1, as amended, within the boundaries of the new munlolpalltles. The prEloedlng
sentence shall not affect the twenty (20) percent share provided herein for municipalities existing
on November 51 2002.
(Ord. No. 02~116, § 1, 7-9-02; Ord. No. 06·136, § 1, 9-26w06i Ord. No·. 07·561 § 1, 4"24-07)
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Attachment B
FY2014 PTP Operating Budget
PTP Administrative Support-Eligible expense NTE 5%
Transportation Coordinator
Salary (50%)
Health Ins. (50%)
Transportation Manager
Salary (15%)
Health Ins. (15%)
Social Security
Pension
Total-PTP Administrative Support
PTP Technical Support
Transportation Coordinator
Salary (25%)
Health Ins. (25%}
Transportation Manager
Salary (30%)
Health Ins. (30%)
Social Security
Pension
Sub-Total
Professional Services
Total -PTP Technical Support
GRAND TOTAL
208
FY 2014 Budget
35,966
2,040
15,432
16
1,000
16,000'-
70,454
17,737
911
30,865
33
1,000
16,000
66,546
164,000
230,546
301,000
Attachment C
Estimated Municipal Transportation Surtax Funds Distribution
Projected for FY14 •• Amount•
$ 220 000 000 '
Jurisdiction Population % Population 20% 20% Transit Share 80% Transportation
Apr-12 ... $ 44,000,000 Share
Aventura 37,239 3.037% $1,336,376 267,275 1,069,101
Bal Harbour VIllage 2,976 0.243% $106,798 21,360 85,438
Bay Harbor Islands 5,755 0.469% $206,527 41,305 165,221
Biscayne Park 3,099 0.253% $111,212 22,242 88,970
Coral Gables 47,885 3.906% $1 '718,423 343,685 1,374,739
El Portal 2,361 0.193% $84,728 16,946 67,782
Florida City 11,850 0.966% $425,255 85,051 340,204
Golden Beach 924 --·-0.075% - . $33;159 --. 6,632-. 26,527
Hialeah 227,380 18.545% $8,159,864 1,631,973 6,527,892
Hialeah Gardens 21,950 1.790% $787,708 157,542 630,166
Homestead 63,290 5.162% $2,271,254 454,251 1,817,003
Key Biscayne 12,402 1.012% $445,064 89,013 356,051
Indian Creek Village 92 0.008% $3,302 660 2,641
Medley 856 0.070% $30,791 6,158 24,632
Miami 414,700 33.823% $14,882,117 2,976,423 11,905,694
Miami Beach 90,097 7.348% $3,233,263 646,653 2,586,610
Miami Lakes 29,448 2.402% $1,056,785 211,357 845,428
Miami Shores 10,342 0.843% $371,138 74,228 296,910
Miami Springs 14,03( 1.145% $503,738 100,748 402,991
North Bay Village 7,524 0.614% $270,010 54,002 216,006
North Miami 59,485 4.852% $2,134,706 426,941 1,707,765
North Miami Beach 42,113 3.435% $1,511,287 302,257 1,209,029
Opa-Locka 15,610 1.273% $560,188 112,038 446,150
Palmetto Bay 23,643 1.926% $848,464 169,693 678,771
Pinecrest 16,447 1.505% $661,998 132,400 529,596
South Miami 13,576 1.107% $487,195 97,439 389,756
Sunny Isles Beach 21,395 1.745% $767,791 153,558 614,233
Surfside 5,776 0.471% $207,280 41,456 165,624
Sweetwater 13,417 1.094% $481,489 96,298 385,191
Virginia Gardens 2,394 0.195% $65,912 17' 162 66,730
West Miami 6,024 0.491% $216,160 43,236 172,944
Total Municipal Participation 1,226,089 100.000% $44,000,000 8,800,000 35,200,000
Unincorporated 1 325,166
Total Miami-Dade 2,551,255
New Cities Cutler Bay Miami Gardens Dora I
Per Capita Amount $35.89 $35.69 $35.69
Population 41,441 107,147 47,529
Transfer $1,487,171 $3,845,127 $1,705,648
Total $7,037,946
• Estimate based on Projected Collections for FY 2013 with a 3.5% growth for 2014.
•• Estimates assume no change In the distribution amount as per CSICSIHB 1205 and/or changes to Ordinance No. 02-116 .
... Population net of amount annexed.
C:\Users\WORKGonJ\AppDataiLocai\Microsoft\Windows\Temporary Internet Files\Content.Outlook\MTPNTP5U\Projected Municipal
Payments for FY '14
209
N ~ 0 ·MIAMI HERALD I MiamiHerald.com NE THURSDAY, SEPTEMBER 19, 2013 I 13NE MIAMI BEACH CITY OF MIAMI BEACH NOTICE OF A SPECIAL-CITY COMMISSION MEETING AND PUBLIC HEARINGS NOTICE-IS HEREBY given that a Special Commission Meeting regarding the Second Public Hearings to consider the adoption of the Millage Rate and Budget for FY 2013/2014 will be held by the City Commission of the City of Miami Beach, Florida, on Monday, September 30, 2013, commencing at 5:00 p:m., in the Commission Chambers, 3rd Floor, City Hall, 1700 Convention Canter Drive, Miami Beach, Florida to consider the following: 5:01p.m. A Resolution Adopting: 1) The Final Ad Valorem Millage Of 5.8909 Mills For General Operating Purposes, Which Is Six And Eight-Tenth Percent (6.8%) More Than The "Rolled-Back" Rate Of5.5158 Mills; And 2) The Debt Service Millage Rate Of 0.2529 Mills for Fiscal Year (FY) 2013/14. 5:01p.m. A Resolution Adopting Final Budgets For The General, G.O. Debt Service, RDA Ad Valorem Taxes, Enterprise, And Internal Service Funds For Fiscal Year (FY) 2013/14. 5:02p.m. A Resolution Of The Board Of Directors Of The Normandy Shores Local Government Neighborhood Improvement District Adopting The Final Ad Valorem Millage Of 1.2687 Mills For Fiscal Year (FY) 2013/14 For The Normandy Shores Local Government District, Which Is Nineteen Percent (19.0%) More Than The "Rolled-Back" Rate Of 1.0664 Mills. 5:02p.m. A Resolution OfThe Board Of Directors OfThe Normandy Shores Local Government Neighborhood Improvement District Adopting The Final Operating Budget For Fiscal Year (FY) 2013/14. 5:03p.m. A Resolution Adopting The Final Capital Improvement Plan For Fiscal Years (FY) 2013/14-2017/18 And Adopting The Final Capital Budget For FY 2013/14. 5:03p.m. . . A Resolution Adopting Fiscal Year (FY} 2013/14 Finai"Budgets For Special Revenue Funds For Resort Tax; The 7th Street Parking Garage Operations; .The 5th And Alton Parking Garage Operations; Art In Public Places (AiPP). Tourism And Hosp~ality Scholarship Program, Green/ Sustalnabllrty Funds, Waste Hauler Additional Services And Public Benefit Contribution Funds,' Education Compact Funds, Red Ught Camera Funds, And Emergency 911 Funds. 5:03p.m. A Resolution Adopting The Final Budget Of $1,200,000 From Fiscal Year (FY) 2013/14 People's Transportation Plan (PTP) Funds And $87,000 From (FY) 2013/14 South Beach Concurrency Mitigation Funds, To Fund The Final Operating Budget For The South Beach Local In Miami Beach~And Further Adopting The Final Budget Of $301,000 From FY 2013/14 People's Transportation Plan Funds For Administrative And Technical Operating Expenditures, As Part Of The Five Percent (5%) Allowable For Administrative Assistance And Technical Assistance. 5:03p.m. A Resolution Authorizing The Adoption Of The Miami Beach Cultural Arts Council's Fiscal Year (FY) 2013/14 Final Budget In The Amount Of $1,470,000. 5:03p.m. A Resolution Adopting The Fiscal Year (FY) 2013/14 Pollee Special Revenue Account Rnal Budget In The Amount Of $75,000 For The Purchase Of Those Items Set Forth In E~hlblt "A," And Such Account Funded By Unclaimed Evidence Currently Held In The· Police Special Revenue Account. · ,5:03p.m. A Resolution Ado-pting The Police Confiscation Trust Fund Final Budget For Fiscal Year (FY) 2013/14 In The Amount Of $724,000, To Be Funded From State Confiscated Funds In The Amount Of $235,000 And Federal Justice Confiscated Funds In The Amount Of $489,000, For The Appropriation And Expenditure Of Those Items Set Forth In Exhibit "A," Which Shall Be Funded Through The Police Confiscation Trust. 5:03p.m. A Resolution Adopllng The Fiscal Year (FY) 2013/2014 Police Training & School Resources Fund Final Budget In The Amount Of $35,000. 5:03p.m. Resolution Adopting The Second Amendment To Tile Ge11eral Fund, Enterprise, Internal Service Fund, And Spacial Revenue Fund Budgets For Fiscal Year (FV) 2012/13. 5:03p.m. A Resolution Adopting And Appropriating The Fourth Amendment To The Police Confiscation Trust Budget For l0iscal Year 2012/20131n The Amount Of $10,000, To Be Funded From The Proceeds Of State Confiscated Funds, For The Appropriation And Expenditure Of Those Items Set Forth In Exhibit "A," Which Shall 'Be Funded Through The Police Confiscation Trust Fund. 5:04p.m. 1. Ordinanc<3 Amending Chapter 50 Of The City Of Miami Beach Code, Entitled "Fire Prevention And Protection,'' By Amending Section 50-4 Thereof, Entitled "Enforcement By Fire Inspectors; Notice Of Violation." To Add Citations And I[Tlplemenl New Fine Schedule Related To Fire Code Violations; By Amending Section 50-5 Thereof, Entitled "Annual Fire Prevention And Fire Safety Inspection Permit" To Include The Night Inspection Fee Previously Adopted Under Section 102.379 OfT he City Coda. · 2. Ordinance Amending Chapter 102 Of The Code Of The City Of Miami Beacl1, Entitled "Taxation," By Delating The Nightclub Faa Sat Forth In Section 102.379, Entitled "Schedule Of Texas, Effective October 1, 2009". 5:04p.m. Ordinance Amending Chapter 50 Of The Code Of The City Of Miami Beach, Entitled "Fire Prevention And Protection,· By CreatiJlg Section 50-B Thereof, To Be Entitled "Fire Alarms, Regulations, Penalties, Enforcement" To Estab~)sh· • ·~ Requirements And Fines For False Fire Alarms. 5:04p.m. An Ordinance Amending Appendix A, Entitled "Faa Schedule" For Subsection (A) Of Section 110-168, Efitltled "Sanitary Sewer Service Charge," Of Chapter 110 Of The Miami Beach City Coda, Entitled "Utilities," Article IV. Entitled ''Fees, Charges, Rates And Billing Procedure"; Division 2 Thereof, Entitled "Rates, fees And Charges." To Increase The Sanitary Sewer SeiVIce Charge Imposed By The City. 5:04p.m. -Ordif'lance Amending !?art I, Subpa1t Fl. Article IX. Related Special Acts, OfThe Miami Beach City Code Entitled "Pension System For Disability And Retirement Of Members Of Police And Fire Departments"; Implementing Provisions Of The 2012-2015 Collective E)urgalning Agreements Between The City And Fire Fighters Of Miami Beach, IAFF Local151 0, And Miami Beach Fraternal Order Of Police, William Nicllols Lodge No. 8:_ Amending Section _62 Entitled "Definitions"· Amending Section 63 Entitled "Source Of Monies For Fund; Computation Of Liability; Use And Investment Of Fund"; Amending Section 65 Entitled "Computation Of Creditable Service; Serv1ce Record"; Amending SectJon 66 Entitled "Service And Disability Benefits Ge11erally"; Amending Section 67 Entitled "Cost Of Living Adjustment"; Amending Section 79 Entitled "Deferred A9tlrement Option Plan"; Amending Section 82 Entitled "Military Service": Creating A New Section 88 Entitled "Elenefits For Members Hired-On Or After Soptembor 30,2013.
RESOLUTION TO BE SUBMITTED
211
THIS PAGE INTENTIONALLY LEFT BLANK
212
COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution adopting the Miami Beach Cultural Arts Council's Fiscal Year 2013/14 budget in the
amount of $1,470,000.
Key Intended Outcome Supported:
Increase community rating of cultural activities.
Supporting Data (Surveys, Environmental Scan, etc.): According to the 2012 Community
Satisfaction Survey two out of three residents (67%) believed the City offered the right amount of
cultural activities, while 27% said there were too few. In 2005, 34% of residents thought there
were too few cultural activities, and in 2009 the figure decreased to 24%. Residents of North
Beach (30%) and South Pointe (31%) were more likely to say there were too few cultural
activities.
Item Summary/Recommendation:
The Cultural Arts Council (CAC) 2013/14 Budget is allocated as follows:
Cultural Arts Grant Programs -The CAC's annual grants program represents 48% of their
annual budget, which equals $710,000. A companion item is included in today's agenda that
provides additional information on the grants process and the recommended awards.
Marketing -Utilized to promote the City of Miami Beach as the region's preeminent cultural
destination and help market the programs of the City's constituent arts groups. This represents
4% of their budget, which equals $52,000.
Cultural Endowment -The CAC's budget does not include a contribution towards the City's
Cultural Endowment for Fiscal Year 2013/14 due to budget constraints.
Administration-Administrative expenses represent 17% or $250,000 of the CAC's annual for
salaries & benefits and 10% or $154,000 for operating expenses. The operating budget includes
an allocation of $75,000 for a curriculum-based arts education program for City of Miami Beach
Schools.
Contingency-A contingency of $304,000 is being set aside pending final direction from the City
Commission regarding use of Quality of Life (QOL) resort tax funds for the North Beach
circulator. Currently the QOL funds are split into 4 categories, North Beach, Middle Beach,
South Beach and Arts.
The Administration recommends adopting the Resolution on second reading.
Adviso Board Recommendation:
The Cultural Arts Council approved the proposed budget at their meeting on February 7,
2013.
Financial Information:
Source of Amount Account Approved
Funds: 1 $1,470,000 140.6080
~ Cultural Arts Council Fund
2
3
4
OBPI Total $1,470,000
Financial Impact Summary:
ity Manager
MIAMI BEACH 213
AGENDA ITEM __,R~7.....:.F----:-
DATE f-30-/3
MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www miamibeachfl.gov
TO:
FROM:
DATE:
Mayor Matti Bower and Members o
Jimmy L. Morales, City Manager
September 30, 2013
COMMISSION MEMORANDUM
the City~.
SECOND READING
SUBJECT: A RESOLUTION OF THE MAYOR NO CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, AUTHORIZING THE ADOPTION OF THE MIAMI
BEACH CULTURAL ARTS COUNCIL'S FISCAL YEAR 2013/14 FINAL
BUDGET IN THE AMOUNT OF $1,470,000.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution on second reading.
FUNDING
The Cultural Affairs Program is funded by interest earned from the Resort Taxes and Quality
of Life funds, Miami Beach Convention Center Capital Fund, and the GMCVB (per contract).
ANALYSIS
The Cultural Arts Council's (CAC) mission is to develop, coordinate, and promote the visual
and performing arts in Miami Beach for the enjoyment, education, cultural enrichment, and
benefit of residents and visitors. In 1997, the original nine-member volunteer board
conducted town meetings with arts groups to evaluate their needs. It then developed a
cultural arts master plan identifying programs to assist local arts groups: grants, marketing,
facilities, revenue development, and advocacy/planning. The Mayor and City Commission
adopted the master plan on June 3, 1998. Since that time the City has awarded in excess of
$1 0 million in cultural arts grants, supporting thousands of performances, exhibits, and other
cultural activities in Miami Beach. The CAC continually evaluates its programs and
effectiveness based on comments from its constituent arts groups, advisers, grants
panelists, community groups, elected officials, City administrators, and others. The positive
economic impact of the City's cultural efforts is evident throughout the community as is its
effect on our quality of life.
Quality of Life Revenue
In Fiscal Year 2004/05, the City Commission authorized equally allocating 50% of the 1%
Resort Tax to North Beach, Middle Beach, and South Beach, and Tourism & Cultural
Development for Cultural Affairs This commitment of funding for arts and culture provided a
new permanent funding source that sustains cultural programming long term.
Cultural Arts Grants
The City Administration is recommending grants to 46 not-for-profit organizations for cultural
events in Miami Beach between October 1, 2013 and September 30, 2014. The CAC's
recommended annual budget for grants is $710,000 or approximately 48% of the total CAC
budget. Included in this figure is the joint CACNCA program for Cultural Tourism grants that
support cultural events with documented tourism benefits. The VCA provides $30,000 and
the CAC provides $30,000 to fund this program. The grant awards range from $7,011 to
$31,987. A total of $955,000 was requested by 46 viable grant applicants this year. There
is a corresponding item in today's agenda detailing the recommended awards for Fiscal
Year 2013/14.
214
City Commission Meeting
Cultural Arts Council Budget FY 13/14-Second Reading
September 30, 2013
Page 2 of 2
Marketing
This year, the CAC has recommended $52,000 approximately 4% of its annual budget, to be
utilized to promote the City of Miami Beach as the region's preeminent cultural destination.
Last year's efforts continued the momentum initially generated by the marketing initiative
from FY 2004/05, developed by the CAC's Marketing and Communications Task Force to
better promote the arts in our community and market the programs of the City's constituent
arts groups. The CAC will use these funds to further cultural marketing efforts for Fiscal
Year 2013/14. The successful launch of an interactive "Mbculture.com" website features an
extensive cultural calendar and allows the CAC's constituent groups to post advertisements
about their events to its 3600 subscribers.
Endowment
From 1998 through 2001 the City contributed $200,000 towards the CAC's Cultural
Endowment, 8% of the CAC's annual budget. In fiscal years 2001/02 and 2002/03, due to a
decrease in funding sources, the City contributed $160,000, 15% of the CAC's annual
budget. Due to significant decreases in resort tax revenue and interest income, the City did
not contribute to the CAC's Cultural Endowment for 2003/04. However, in fiscal years
2004/05, 2005/06 and 2006/07, the City contributed $100,000 each year. By the end of
Fiscal Year 2006/07 the Cultural Endowment totaled $1,220,000. Over the last several years
however, due to significant decreases in interest income and property tax cuts, the City did
not contribute towards the CAC's Cultural Endowment and the City Administration is
recommending against a contribution in 2013/14.
Administration & Operating
The CAC's annual budget also includes $250,000 or 17% for salaries and benefits for two
full-time employees. In addition, operating expenses account for 10% of the CAC's annual
budget or $154,000 and include, professional services, operating expenses supporting the
CAC's programs, and City internal service charges.
Included in the CAC's operating budget is an allocation of $75,000 to continue and
strengthen curriculum-based arts education programs in City of Miami Beach schools, and
after-school arts classes at school, park and youth center locations. The City began
contracting for these services in 2005/06, following several years of CAC grant support for
these programs. The programs are designed to increase arts and cultural activities for
Beach youth and their families at City facilities and within the City schools. An established
evaluative process and constant feedback assist the Cultural Affairs Program Staff in
monitoring the high quality and continued success of these programs, which receive
supplemental funding of $30,000 from the Tourism & Cultural Development General Fund
Budget, bringing the total program costs to $105,000.
Contingency
A contingency of $304,000 is being set aside pending final direction from the City
Commission regarding use of Quality of Life (QOL) resort tax funds for the North Beach
circulator. Currently the QOL funds are split into 4 categories, North Beach, Middle Beach,
South Beach and Arts.
CONCLUSION
The Administration recommends the Mayor and City Commission should adopt the Miami
Beach Cultural Arts Council's Fiscal Year 2013/14 budget in the amount of $1,470,000.
JLM/MAS/GF/MH
T:IAGENDA\2013\September 11\CAC Budget Memo 1314.doc
215
Cultral Arts Council -FY 2013/14 Proposed Budget
Budgeted Positions 2
Cultural Affairs Progam Manager 100%
Grants & Operations Administrator 100%
FY 11/12 FY 12/13 FY 13/14 Variance FY
REVENUES Actual Budget Proposed 13 vs. FY14
Interest Anocated -Pooled cash $ 32,562 $ 43,000 $ 33,000 $ (10,000)
GMCVB 50,000 50,000 50,001) 0
Quality of Ufe (25% of collected) 1,229,681 1,071,000 1.387,000 316,000
Resort Tax (Citywide) 152,000 0 0 0
Fund Balance 0 0 0
Total $ 1,464,243 $ 1,164,000 $1.470,000 $ 306,000
FY 11/12 FY 1.2/13 FY 13/14 Variance FY
EXPENDITURES Actuals Budget Proposed 13vs. FY14
Salaries $ 182,619 $ 154,881 $ 117,000 $ 2,119
Benefits 51,365 76,858 93,000 16,142
Operating Expenses 94,037 94,824 95,000 176
Marketing 345 171,202 112,285 52,000 (60,285)
Grants 349 612,343 650,000 710,000 60,000
Internal Services 70,922 75,152 59,000 (16,152)
Contingency 304,000 304,000
Total $ 1,182,488 $1,164,000 $1,470,000 $ 306,000
Surplus/(Deficit} $ 281,755 $ -$ -$ -
1?A
-----------216------------
N ~ ....... * 'MIAMI HERALD NE THURSDAY, SEPTEMBER 19, 2013 I 13NE MIAMI BEACH CITY OF MIAMI BEACH NOTICE OF A SPECIAL-CITY COMMISSION MEETING AND PUBLIC HEARINGS NOTICE IS HEREBY given that a Special Commission Meeting regarding the Second Public Hearings to consider the adoption of the Millage Rate and Budget for FY 2013/2014 will be held by the City Commission of the City of Miami Beach, Florida, on Monday, September 30,2013, commencing at 5:00 p:m., in the Commission Chambers, 3rd Floor, City Hall, 1700 Convention Center Drive, Miami Beach, Florida to consider the following: 5:01p.m. A Resolution Adopting: 1) The Final Ad Valorem Millage Of 5.6909 Mills For General Operating Purposes, Which Is Six And Eight-Tenth Percent (6.8%) More Than The "Rolled-Back" Rate Of5.5158 Mills; And 2) The Debt Service Millage Rate Of 0.2529 Mills for Fiscal Year (FY) 2013/14. 5:01p.m. A Resolution Adopting Final Budgets For The General, G.O. Debt Service, RDAAd Valorem Taxes, Enterprise, And Internal Service Funds For Fiscal Year (FY) 2013/14. 5:02p.m. . A Resolution Of The Board Of Directors Of The Normandy Shores Local Government Neighborhood Improvement District Adopting The Final Ad Valorem Millage Of 1.2687 Mills For Fiscal Year (FY) 2013/14 For The Normandy Shores Local Government District, Which Is Nineteen Percent (19.0%) More Than Thll "Rolled-Back" Rate Of 1.0664 Mills. 5:02p.m. A Resolution Of The Board Of Directors Of The NormWldy Shores Local Government Neighborhood Improvement District Adopting The Final Operating Budget For Fiscal Year (FY) 2013/14. 5:03p.m. A Resolution Adopting The Final Capital Improvement Plan For Fiscal Years (FY) 2013/14-2017116 And Adopting The Final Capital Budget For FY 2013/14. 5:03p.m. . . A Resolution Adopting Fiscal Year (FY) 2013/14 Fina(!;ludgets For Special Revenue Fund9 For Resort Tax; The 7th Street Parking Garage Operations; The 5th And Aiton Parking Garage Operations; Art in Public Places (AiPP), Tourism And Hospitality Scholarship Program, Green/ Susta.inability Funds, Waste Hauler Additional Services And Public· Benefit Contribution Funds, Education Compact Funds, Red Light Camera Funds, And Emergency 911 Funds. 5:03p.m. A Resolution Adopting The Final Budget Of $1,200,000 From Fiscal Year (FY) 2013/14 Pee pte's Transportation Pian (PTP) Funds And $87,000 From (FY) 2013/14 South Beach Concurrency Mitigation Funds, To Fund The Final OperaUng Budget For The South Beach Local In Miami Beach: And Further Adopting The Final Budget Of $301,000 From FY 2013/14 People's Transporta:tion Plan Funds For Administrative And Technical Operating Expenditures, As Part Of The Five Percent (5%) Allowable For Administrative Assistance And Technical Assistance. · 5:03p.m. A Resolution Authorizing The Adoption Of The Miami Beach Cultural Arts Council's Fiscal Year (FY) 2013/14 Final Budget In The Amount Of $1.470,000. 5:03p.m. A Resolution Adopting The Fiscal Year (FY) 2013/14 Police Special Revenue Account Final Budget In The Amount Of $75.000 For The Purchase Of Those Items Set Forth In Exhibit "A," And Such Account Funded By Unclaimed Evidence Currently Held In The Police Special Revenue Account. · .5:03p.m. A Resolution Ado.pting The Police Confiscation Trust Fund Final Budget For Fiscal Year (FY) 2013/14 In The Amount Of $724,000, To Be Funded From State Confiscated Funds In The Amount Of $235,000 And Federal Justice Confiscated Funds In The Amount Of $489,000, For The Appropriation And Expenditure Of Those Items Set Forth in Exhibit "A," Which Shall Be Funded Through The Police Confiscation Trust. 5:03p.m. . A Resolution Adopting The Fiscal Year (FY) 201312014 Police Training & School Resources Fund Final Budget In The Amount Of $3~,000. 5:03p.m. Resolution Adopting The Second Amendment To The General Fund, Enterprise, Internal Service Fund, And Special Revenue Fund Budgets For Fiscal Year (FY) 2012113. 5:03p.m. A Resolution Adopting And Appropriating The Fourth Amendment To The Police Confiscation Trust Budget For Fiscal Year 2012/2013 In The Amount Of $10,000, To Be Funded From The Proceeds 01 State Confiscated Funds, For The Appropriation And Expenditure OfThose Items Set Forth In Exhibit "A," Wl1ich Shall Be Funded Through The Police Confiscation Trust Fund. 5:04p.m. t. Ordinance Amending Chapter 50 Of The City Of Miami Beach Code, Entitled "Fire Pr~;Ventlon And Protection," By Amending Section 50-4 Thereof, Entitled "Enforcement By Fire inspectors; Notice Of VIolation," To Add Citations And lrnplement New Fine Schedule Related To Fire Code VIolations; By Amending Section 60~5 Thereof, Entitled "Annual Fire Prevention And Fire Safety Inspection Permit" To Include The Night Inspection Fee Previously Adopted Under Section 1 02.379 Of The City Code. 2. Ordinance Amending Chapter 102 Of The Code OfThe City Of Miami Beach. Entitled "Taxation,". By D-eleting The Nightclub Fee SE\t Forth In Section 102.379, Entitled "Schedule Of Taxes, Effective October 1, 2009". 5:04p.m. Ordinance Amending Chapter 50 Of The Code Of The City Of Miami Beac_h, Entitled "Fire Prevention And Protection," By Creating Section 50-8 Therecf, To Be Entitled "Fire Alarms, Regulations, Penatties, Enforcement" To Estab)),;t, • "· Requirements And Fines For False Fire Alarms. 5:04p.m. An Ordinance Amending Appendix A, Entitled "Fee Scl1edule" For Subsection (A) Of Section 110-168, Entitled "Sanitary Sewer Service Charge," Of Chapter 110 Of The Miami Beach City Code, Entitled "Utilities," Article IV, Entitled "Fees, Charges, Rates And Billing Procedure"; Division 2 Thereof. Entitled _"Rates, Fees And Charges," To Increase The Sanitary Sewer Service Charge Imposed By The City. 5:04p.m. ~ Ordinance Amending Part I, Subpart B. Article IX, Related Spacial Acts. Of The Miami Beach City Code Entitled "Pension System For Disability And Retirement Of Members Of Pollee And Fire Departments"; Implementing Provisions Of The 2012-2015 Collective Bargaining Agreements Between The City And Fire Fighters Of Miami Beach, IAfF Local1510, And Miami Eleach Fraternal Order Of Police, William Nichols Lodge No.8: Amending Section 62 Entitled "Definitions": Amending Section 63 Entitled "Source Of Monies For Fund; Computation Of Uabillty; Use And Investment Of Fund": Amending Section 65 Entitled "Computation Of Creditable Service: Service Record"; Amending Section 66 Entitled "Service And Disability Benefits Generally": Amending Section 67 Entitled "Cost Of Living Adjustment"; Amending Section 79 Entitled "Deferred Retirement Option Plan"; Amending Section 82 Ent1tled "Military Service"; Creating A New Section 88 Entitled "Benefits For Members Hired On Or After September 30, 2013.
RESOLUTION TO BE SUBMITTED
218
COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution Adopting The Fiscal Year 2013/14 Police Special Revenue Account Final Budget In The
Amount Of $75,000 For The Purchase Of Those Items Set Forth In Exhibit "A," And Such Account
Funded By Unclaimed Evidence Currently Held In The Police Special Revenue Account.
Key Intended Outcome Supported:
Increase Resident and Business ratings of Public Safety.
Supporting Data (Surveys, Environmental Scan, etc.): According to the 2012 Community
Satisfaction Survey conducted by Kerr & Downs Research, the top areas the City should focus
resources to improve public safety are as follows: (1) Reduce homelessness (58%); (2) Increase the
visibility of Police in neighborhoods {47%); (3) Enforcing Traffic laws (40%); and (4) Improving
communications between residents and police (40%).
Issue:
Shall the Mayor and City Commission set the public hearing to adopt the final budget for the Miami
Beach Police Department's Special Revenue Account?
Item Summary/Recommendation:
Unclaimed evidence totaling $75,000 has been in the custody of the Police Property and Evidence
Unit past the sixty (60) day waiting period. These funds have now been placed in the Police Special
Revenue Account Fund as provided by Resolution 90-19931, passed on March 7, 1990.
The Administration recommends that the Mayor and City Commission adopt the final budget for
the Fiscal Year 2013/14 Police Special Revenue Account in the amount of $75,000 and
appropriate funds.
Advisory Board Recommendation:
Financial Information:
Source of Amount Account Approved
Funds: 1 $ 75,000 Special Revenue Account
195.8000.369993
~ 2
3
4
OBPI Total $ 75,000
Financial Impact Summary:
Clerk's Office Le islative Trackin :
Mauvett Rattigan, Miami Beach Police Department
s· Off s: Jgn-
Department Director Assistant City Manager 'lager City M~
q_ ~8 -
Raymond Martinez, Chief
MIAMI BEACH
219
,' --r----
/
r ' I
1 l
'
AGENDA ITEM _R....:.......;..7_;,G-__
DATE 9-3tJ-/3
MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miomibeachA.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and Me
FROM: Jimmy L. Morales, City Manager
DATE: September 30, 2013
SUBJECT: A RESOLUTION ADOPTING THE FISCAL YEAR (FY) 2013/14
POLICE SPECIAL REVENUE ACCOUNT FINAL BUDGET IN THE
AMOUNT OF $75,000 FOR THE PURCHASE OF THOSE ITEMS
SET FORTH IN EXHIBIT "A," AND SUCH ACCOUNT FUNDED
BY UNCLAIMED EVIDENCE CURRENTLY HELD IN THE POLICE
SPECIAL REVENUE ACCOUNT.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
ANALYSIS
Florida Statute 705.105 "Procedure for Unclaimed Evidence" provides that unclaimed
evidence in the custody of the court from a criminal proceeding, or seized as evidence
by and in the custody of a law enforcement agency, shall become the property of that
law enforcement agency 60 days after the conclusion of the proceedings.
In March 1990, a special account was established titled "Police Special Revenue
Account" in the Special Revenue Fund. Funds for this account are made available in the
Police Property and Evidence Unit, as unclaimed evidence, in accordance with Florida
Statute 705.105 outlined above.
Unclaimed evidence totaling $75,000 has been in the custody of the Police Property and
Evidence Unit past the sixty (60) day waiting period. These funds have now been
placed in the Police Special Revenue Account Fund, as provided in Resolution 90-
19931, passed on March 7, 1990.
CONCLUSION
The Administration recommends that the Mayor and City Commission adopt the Fiscal
Year (FY) 2013/14 Police Special Revenue Account final budget in the amount of
$75,000 to provide funds for the purchase of miscellaneous items for the Police
Department listed on Exhibit "A".
JLM~MO/~
220
RESOLUTION NO.-----
A RESOLUTION ADOPTING THE FISCAL YEAR 2013/14 POLICE
SPECIAL REVENUE ACCOUNT FINAL BUDGET IN THE AMOUNT OF
$75,000 FOR THE PURCHASE OF THOSE ITEMS SET FORTH IN EXHIBIT
"A," AND SUCH ACCOUNT FUNDED BY UNCLAIMED EVIDENCE
CURRENTLY HELD IN THE POLICE SPECIAL REVENUE ACCOUNT.
WHEREAS, Section 705.105 of the Florida Statutes, sets forth the procedure for
unclaimed evidence, which is seized by, and in the custody of the Miami Beach Police
Department, and shall vest permanently in the Miami Beach Police Department sixty (60) days
after the conclusion of the proceeding; and
WHEREAS, $75,000.00 was seized, and has been in the custody of the Miami Beach
Police Department Property and Evidence Unit in excess of the statutory period set forth in
Section 705.105 of the Florida Statutes; and
WHEREAS, said funds have vested permanently in the Miami Beach Police Department,
and have now been placed in the Police Special Revenue Account Fund, as provided by
Resolution No. 90-19931, adopted on March 7, 1990.
WHEREAS, the Miami Beach Police Department seeks to purchase those items
identified on Exhibit "A."
NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission adopt the fiscal
year 2013/14 Police Special Revenue Account final budget in the amount of $75,000 for the
purchase of those items set forth in Exhibit "A," and such account funded by unclaimed
evidence currently held in the Police Special Revenue Account.
PASSED and ADOPTED this ___ day of September, 2013.
ATTEST BY:
MAYOR MATTI HERRERA BOWER
RAFAEL E. GRANADO, CITY CLERK
221
COMMUNITY ACTIVITIES
EXHIBIT"A"
MIAMI BEACH POLICE DEPARTMENT
SPECIAL REVENUE ACCOUNT
BUDGET
FISCAL YEAR 2013/14
$ 50,000
LAW ENFORCEMENT EQUIPMENT AND SUPPLIES $ 20,000
FACILITIES MAINTENANCE $ 5,000
TOTAL $ 75,000
222
N N w * ·MIAMI HERALD I MiamiHerald.com NE THURSDAY, SEPTEMBER 19, 2013 I 13NE MIAMI BEACH CITY OF MIAMI BEACH NOTICE OF A SPECIAL·CITY COMMISSION MEETING AND PUBLIC HEARINGS NOTICE IS HEREBY given that a Spacial Commission Meeting regarding the Second Public Hearings to consider the adoption of the Millage Rate and Budget for FY 2013/2014 will be held by the City Commission of tne City of Miami Beach, Florida, on Monday, September 30, 2013, commencing at 5:00 p:m., in the Commission Chambers, 3rd Floor, City Hall, 1700 Convention Center Drive, Miami Beach, Florida to consider the following: 5:01p.m. A Resolution Adopting: 1) The Final Ad Valorem Millage Of 5.8909 Mills For General Operating Purposes, Which Is Six And Eight-Tenth Percent (6.8%) More Than The "Rolled-Back" Rate Of5.5158 Mills; And 2) The Debt Service Millage Rate Of 0.2529 Mills lor Fiscal Year (FY) 2013/14. 5:01p.m. A Resolution Adopting Final Budgets For The General, G.O. Debt Service. RDA Ad Valorem Taxes, Enterprise, And Internal Service Funds For Fiscal Year (FY) 2013114. 5:02p.m. A Resolution Of The Board Of Directors 01 The Normandy Shores Local Government Neighborhood Improvement District Adopting The Final Ad Valorem Millage Of 1.2687 Mills For Fiscal Year (FY) 2013/14 For The Normandy Shores Local Government District, Which Is Nineteen Percent (19.0%) More Than The "Rolled-Back" Rate Of 1.0664 Mill~. 5:02p.m. A Resolution Of The Board Of Directors Of The Normandy Shores Local Government Neighborhood Improvement District Adopting The Final Operating Budget For Fiscal Year (FY) 2013/14. 5:03p.m. A Resolution Adopting The Final Capital Improvement Plan For Fiscal Years (FY) 2013114-2017/18 And Adopting The Final Capital Budget For FY 2013/14. ~ro~~ . . A Resolution Adopting Fiscal Year (FY) 2013114 Flnat"Budgels For Special Revenue Funds For Resort Tax: The 7th Street Parking Garage Operations: The 5th And Alton Parking Garage Operations; Art In Public Places (AIPP). Tourism And Hospitality Scholarship Program, Green/ Sustainability Funds, Waste Hauler Additional Services And Public· Benefit Contribution Funds; Education Compact Funds. Red Light Camera Funds, And Emergency 911 Funds. 5:03p.m. A Resolution Adopting The Final Budget Of $1,200,000 From Fiscal Year (FY) 2013/14 People's Transportation Plan (PTP) Funds And $87,000 From (FY) 2013/14 South Beach Concurrency Mitigation Funds, To Fund The Final Operating Budget For The South Beach Local In Miami Beach~ And Further Adopting The Final Budget Of $301,000 From FY 2013/14 People's Transportation Plan Funds For Administrative And Technical Operating Expenditures, As Part Of The Five Percent (5%) Allowable For Administrative Assistance And Technical Assistance. 5:03p.m. A Resolution Authorizing The Adoption Of The Miami Beach Cultural Arts Council's Fiscal Year (FY) 2013/14 Final Budget In The Amount Of $1,470,000. 5:03p.m. A Resolution Adopting The Fiscal Year (FY) 2013/14 Pollee Special Revenue Account Final Budget In The Amount Of $75,000 For The Purchase Of Those Items Set Forth In Exhibit "A," And Such Account Funded By Unclaimed Evidence Currently Held In The Police Special Revenue Account. · .5:03p.m. A Resolution Adopting The Police Confiscation Trust Fund Final Budget For Fiscal Year (FY) 2013/14 In The Amount Of $724,000, To Be Funded From State Confiscated Funds In The Amount Of $235,000 And Federal Justice Confiscated Funds In The Amount Of $489.000. For The Appropriation And Expenditure Of Those Items Set Forth In Exhibit "A." Which Shall Be Funded Through The Police Confiscation Trust. 5:03p.m. A Resolution Adopting The Fiscal Year (FY) 201312014 Police Training & School Resources Fund Final Budget In The Amount Of $35,000. 5:03p.m. Resolution Adopting The Second Amendment To The General Fund, Enterprise, Internal Service Fund, And Special Revenue Fund Budgets For Fiscal Year (FY] 2012/13. 5:03p.m. A Resolution Adopting And Appropriating The Fourth Amendment To The Police Confiscation Trust Budget For Fiscal Year 2012120131n The Amount Of $10,000, To Be Funded From The Proceeds Of State Confiscated funds, For The Appropriation And Expenditure Of Those Items Set Forth In Exhibit "A," Which Shall Be Funded Through The Police Confiscation Trust Fund. 5:04p.m. 1. Ordin;>nce Amending Chapter 50 Of The City Of Miami Beach Code, Entitled "Fire Prevention And Protection," By Amending Section 50-4 Thereof, Entitled "Enforcement By Fire Inspectors; Notice Of Violation," To Add Citations And Implement New Fine Schedule Related To Fire Code Violations; By Amending Section 50-5 Thereof, Entitled "Annual Fire Prevention And Fire Safety Inspection Permit" To Include The Night Inspection Fee Previously Adopted Under Section 1 02.379 Of The City Code. · 2. Ordinance Amending Chapter 102 Of The Code Of The City Of Miami Beach, Entitled "Taxation." By Deleting The Nightclub Fee SE>t Forth In Section 102.379, Entitled "Schedule Of Taxes, Effective October 1, 2!)09". 5:04p.m. Ordinance Amending Chapter 50 Of The Code Of The City Of Miami Beac_h, Entitled "Fire Prevention And Protection." By Creating Section 50-8 Thereof, To Be Entitled "Fire Alarms, Regulations, Pena~ies, Enforcement" To Estab)).<fi •· Requirements And Fines For False Fire Alarms. 5:04p.m. An Ordinance Amending Appendix A, Entitled "Fee Schedule" For Subsection (A) Of Section 110-168. Entitled "Sanitary Sewer Service Charge." Of Chapter 110 OfThe Miami Beach City Code, Entitled "Utilities," Article IV, Entitled "Fees. Charges, Rates And Billing Procedure"; Division 2 Thereof, Entitled "Rates, Fees And Charges," To Increase The Sanitary Sewer Service Charge Imposed By The City. 5:04p.m. -Ordinance Amending Part I, Subpaot B, Article IX. Related Special Acts, Of Ths Miami Beach City Code Entitled "Pension System For Disability And Retirement Of Members Of Police And Fire Departments"; Implementing Provisions Of The 2012-2015 Collective Bargaining Agreements Between The City And Fire Fighters Of Miafl)i Beach. IAFF Local 1510, And Miami Beach Fraternal Order Of Police. William Nichols Lodge No. B; Amending Secllon 62 Entitled "Definitions"; Amending Section 63 Entitled "Source Of Monies For Fund; Computation Of Liability; Use And Investment Of Fund"; Amending Section 65 Entitled "Computation Of Creditable Service: Service Record"; Amending Section 66 Entitled "Service And Disability Benefits Generally"; Amending Section 67 Entitled "Cost Of Living AdJustment"; Amending Section 79 Entitled "Deferred fletirement Option Plan"; Amending Section 82 Entitled 'Military Service"; Creating A New Section BB Entitled "Benefits for Members Hired-On Or After September 30, 2013.
THIS PAGE INTENTIONALLY LEFT BLANK
224
COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution Adopting The Police Confiscation Trust Fund Final Budget For Fiscal Year (FY) 2013/14 In
The Amount Of $724,000, To Be Funded From State Confiscated Funds In The Amount Of$235,000 And
Federal Justice Confiscated Funds In The Amount Of $489,000, For The Appropriation And Expenditure
Of Those Items Set Forth In Exhibit "A," Which Shall Be Funded Through The Police Confiscation Trust.
Key Intended Outcome Supported:
Increase Resident and Business ratings of Public Safety.
Supporting Data (Surveys, Environmental Scan, etc.): According to the 2012 Community Satisfaction
Survey conducted by Kerr & Downs Research, the top areas the City should focus resources to improve
public safety are as follows: (1) Reduce homelessness (58 1%); (2) Increase the visibility of Police in
neighborhoods (47%); (3) Enforcing Traffic laws (40%); and (4) Improving communications between
residents and police (40%).
Issue:
Shall the Mayor and City Commission adopt the Fiscal Year 2013/14 Police Confiscation Trust Fund final
budget?
Item Summary/Recommendation:
The Chief of Police has reviewed and identified the needs for the appropriation and has established that
the expenditures offorfeiture funds are in compliance with Section 932.7055, Florida State Statutes and
the Guide to Equitable Sharing of Federally Forfeited Property for Local Law Enforcement Agencies.
The Administration recommends that the Mayor and City Commission adopt the Fiscal Year 2013/14 Police
Confiscation Trust Fund Final Budget in the amount of $724,000.
Advisory Board Recommendation:
Financial Information·
Source of Amount Account
Funds: 1 Confiscation Funds:
2 $235,000 607-8000-35121 0 State funds-Confiscation
ib' 3 $489,000 603-8000-351211 Federal-Justice funds
@ 4
OBPI Total $724,000
Financial Impact Summary:
Cit Clerk's Office Le islative Trackin :
Mauvett Rattigan, Miami Beach Police Department
Si n-Offs:
Department Director
MIAMI BEACH
Assistant City Manager
225
City Manager
AGENDA ITEM 8 7 H
DATE 'f-~Q-/3
MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and Me bers of \L City Commission /~ FROM: Jimmy L. Morales, City Manager
DATE: September 30, 2013
SUBJECT: A RESOLUTION ADOPTING HE POLICE CONFISCATION TRUST
FUND FINAL BUDGET FOR FISCAL YEAR (FY) 2013/14 IN THE
AMOUNT OF $724,000, TO BE FUNDED FROM STATE
CONFISCATED FUNDS IN THE AMOUNT OF $235,000 AND
FEDERAL JUSTICE CONFISCATED FUNDS IN THE AMOUNT OF
$489,000, FOR THE APPROPRIATION AND EXPENDITURE OF
THOSE ITEMS SET FORTH IN EXHIBIT "A," WHICH SHALL BE
FUNDED THROUGH THE POLICE CONFISCATION TRUST.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
ANALYSIS
As part of the City's annual budget process, the Finance and Citywide Projects
Committee (FCWPC) reviewed and approved the proposed Police Confiscation Trust
Fund budget at their July 10, 2013 meeting. Florida Statute 932.7055 provides for
expenditures of forfeiture funds for law enforcement purposes. As a matter of policy,
confiscation funds are typically utilized for capital purchases or one-time, non-recurring
expenses, including specialized equipment, grant matches and organizational training.
The Miami Beach Chief of Police, Raymond Martinez, reviewed and identified the need
for the appropriation of these funds and ensured that the expenditures of forfeiture funds
are in compliance with Section 932.7055, Florida State Statutes, and the Guide to
Equitable Sharing of Federally Forfeited Property for Local Law Enforcement Agencies.
These forfeiture funds have been deposited in the Police Confiscation Trust Fund. In
addition, the City has complied with all statutory procedures involved in the transaction
of these funds.
226
As part of the FCWPC meeting, a thorough review of the proposed expenditures for FY
2013/14 was presented. A summary of the FY 2013/14 Confiscation Budget is as
follows, and is attached as Exhibit "A":
Federal Funds -$489,000
• Specialized Technology -Rapid ID Fingerprint System and Ocean Tower
Systems (video enhancement)
• Sniper Rifle & Night Scope for SWAT Team
• Golf Carts
• Fixed License Plate Reader (location to be determined)
• Organizational Development Travel
• Special Travel due to off-site tests/evaluations of equipment
• Training
• Laptops
• Reimbursement for purchase of Bullet Proof Vest Purchases per the labor
contract with the Fraternal Order of Police (FOP)
• Graffiti eradication through Teen Job Corps
• Police training equipment
• Lifescan Device (fingerprint and background check)
As part of the collective bargaining agreement with the Fraternal Order of Police, the City
has committed to reimburse officers for the purchase of bullet proof vests. In past years,
along with a confiscation funds, the City offset the reimbursement through a grant from
the Department of Justice's Bullet Proof Vest Partnership. Recently, the grant amended
its requirements to include a mandatory "must wear" policy in place by applying
agencies. Due to this new requirement, the City was unable to apply for the FY 2013/14
funding cycle, as this policy is currently not in place in the Miami Beach Police
Department. As such, the reimbursement for this specialized equipment has been
included in the expenditure of Federal forfeiture funds.
State Funds-$235.000
• Crime Prevention Initiatives & School Liaison Projects
• Costs connected with prosecution/processing of forfeitures
• Victim of Crimes Act (VOCA) Grant Match for Victim's Advocate Salary
• Contracting of Latent Print Examiner expertise
• Scooters
• Scholarship Program
• AR Rifle Grant Match
• 15% of State Funds collected in FY 2011/12 to be used for drug abuse treatment,
drug and crime prevention education and non-profit community-based programs.
Future Costs Related to Purchases
The purchase of the laptops, golf carts and scooters are all one-time expenditures in FY
2013/14. There are replacement costs associated with the purchases items outlined as
part of the FY 2013/14 Confiscation Budget. These costs include $42,000 for the
replacement of fourteen (14) laptops, which will need to be replaced in three (3) years. In
addition, there are recurring operating costs for the golf carts and scooters for
approximately $3,200 per year per, which includes fuel and preventive maintenance
costs.
227
CONCLUSION
The Administration recommends that the Mayor and City Commission adopt the Budget
for the Fiscal Year 2013/14 Police Confiscation Trust Fund and appropriate funds in the
amount of $724,000 to be funded from the proceeds of State and Federal Confiscation
Funds as listed in Exhibit "A".
JLMIR~OI~
228
RESOLUTION NO.-----
A RESOLUTION ADOPTING THE POLICE CONFISCATION
TRUST FUND FINAL BUDGET FOR FISCAL YEAR 2013/14 IN
THE AMOUNT OF $724,000, TO BE FUNDED FROM STATE
CONFISCATED FUNDS IN THE AMOUNT OF $235,000 AND
FEDERAL JUSTICE CONFISCATED FUNDS IN THE AMOUNT
OF $489,000, FOR THE APPROPRIATION AND EXPENDITURE
OF THOSE ITEMS SET FORTH IN EXHIBIT "A," WHICH SHALL
BE FUNDED THROUGH THE POLICE CONFISCATION TRUST.
WHEREAS, Section 932.7055 of the Florida Statutes sets forth the purpose and
procedures to be utilized for the appropriation and expenditures of the Police Confiscation Trust
Fund; and
WHEREAS, the proceeds and interest earned from the Police Confiscation Trust Fund is
authorized to be used for crime prevention, safe neighborhood, drug abuse education and
prevention programs, or for other law enforcement purposes; and
WHEREAS, the Chief of Police is authorized to expend these funds upon request to the
City of Miami Beach Commission, and only upon appropriation to the Miami Beach Police
Department by the City of Miami Beach Commission; and
WHEREAS, the Chief of Police of the City of Miami Beach has submitted a written
certification which states that this request complies with the provisions of Section 932.7055 of
the Florida Statutes (written certification attached as Exhibit B), and the Guide to Equitable
Sharing of Federally Forfeited Property for Local Law Enforcement Agencies; and
WHEREAS, the Police Confiscation Trust Fund budget for fiscal year 2013/2014 in the
amount of $724,000.00 shall be funded from State Confiscated Funds in the amount of
$235,000.00, and Federal Justice Confiscated Funds in the amount of $489,000.00, as reflected
in the attached Exhibit "A"; and
WHEREAS, funds in the amount of $724,000.00 are available in the Police Confiscation
Trust Fund.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission adopt the Police Confiscation Trust Fund final budget for fiscal year 2013/14 in the
amount of $724,000, to be funded from State confiscated funds in the amount of $235,000 and
Federal Justice confiscated funds in the amount of $489,000, for the appropriation and
expenditure of those items set forth in Exhibit "A," which shall be funded through the Police
Confiscation Trust.
PASSED and ADOPTED this ___ day of September, 2013.
ATTEST BY:
RAFAEL E. GRANADO, CITY CLERK
MAYOR MATTI HERRERA BOWER
229
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
(_ ____ .JI-t.~'R!':""'~"--'J:"-;::' q) d J;}
"EXHIBIT A"
MIAMI BEACH CONFISCATED TRUST FUND BUDGET
FISCAL YEAR 2013/14
FEDERAL CONFISCATION FUNDS-Justice:
ORGANIZATIONAL TRAINING:-
1) ORGANIZATIONAL DEVELOPMENT TRAVEL & OFF-SITE TESTING
2) TRAINING SUPPLEMENT TO LETTF
Laptop Computers
Sniper Rifles & Night Scopes for SWAT Team
Rapid 10 Fingerprint System
Golf carts
Computer Tower Ocean Systems (video enhancement)
Bulletproof Vest Reimbursement (per FOP contract)
Fixed LPR (location to be determined)
Graffiti eradication through Teen Job Corp.
Lifescan Device (for backgrounds process)
Police Training Equipment (Gym)
TOTAL OF FEDERAL CONFISCATION FUNDS-Justice:
230
$ 50,000
$ 40,000
$ 85,000
$ 60,000
$ 20,000
$ 27,000
$ 9,000
$ 35,000
$ 85,000
$ 25,000
$ 13,000
$ 40,000
489,000
"EXHIBIT A CONTINUED"
MIAMI BEACH CONFISCATED TRUST FUND BUDGET
FISCAL YEAR 2013/14
STATE FUNDS:
COST CONNECTED WITH THE PROSECUTION AND PROCESSING OF STATE
FORFEITURE CASES
CRIME PREVENTION INITIATIVES & SCHOOL LIAISON PROJECTS
CRIME SCENE LATENT PRINT EXAMINER SALARY
SCHOLARSHIP PROGRAM
SCOOTERS
AR Rifle Program/initiative-City's match for reimbursement of rifles at $500.
15% of State Funds collected in FY12 to be used for drug abuse treatment, drug
and crime prevention education and non-profit community based programs.
SUB-TOTAL OF STATE FUNDS
GRANT MATCH:
GRANT SALARY MATCH -Victims Advocate -portion not covered by State Grant
(VOCA)
SUB-TOTAL OF STATE FUNDS (Grant Match)
TOTAL OF STATE FUNDS:
231
$
$
$
$
$
$
$
$
$
$
$
20,000
30,000
72,000
5,000
20,000
15,000
28,000
190,000
45,000
45,000
235,000
EXHIBIT "B"
CERTIFICATION
I, Raymond Martinez, Chief of Police, City of Miami Beach, do hereby certify that the
aforementioned proposed request for expenditures from the City of Miami Beach Police
Confiscation Trust Fund, for the 2013/2014 fiscal year providing funds for expenditures,
complies with the provisions of Section 932. 7055( 4)(a), Florida Statutes, and the Guide to
Equitable Sharing of Federally Forfeited Property for Local Law Enforcement Agencies.
Raymond Martinez, Chief of Police
Miami Beach Police Department
232
N w w ~ 'MIAMI HERALD MiamiHerald.com NE THURSDAY, SEPTEMBER 19, 2013 I 13NE MIAMI BEACH CITY OF MIAMI BEACH NOTICE OF A SPECIAL CITY COMMISSION MEETING AND PUBLIC HEARINGS NOTICE-IS HEREBY given that a Special Commission Meeting regarding the Second Public Hearings to consider the adoption of the Millage Rate and Budget for FY 2013/2014 will be held by the City Commission of the City of Miami Beach, Florida, on Monday, September 30, 2013, commencing at 5:00 p:m •• in the Commission Chambers, 3rd Floor. City Hall, 1700 Convention Center Drive, Miami Beach, FlOrida to consider the following: 5:01p.m. A Resolution Adopting: 1) The Final Ad Valorem Millage Of5.8909 Mills For General Operating Purposes. Which Is Six And Eight-Tenth Percent (6.8%) More Than The "Rolled-Back" Rate 015.5158 Mills; And 2) The Debt Service Millage Rate Of 0.2529 Mills for Fiscal Year (FY) 2013/14. 5:01p.m. A Resolution Adopting Final Budgets For The General, G.O. Debt Service, ADA Ad Valorem Taxes, Enterprise, And Internal Service Funds For Fiscal Year (FY) 2013114. 5:02p.m. A Resolution Of The Board Of Directors Of The Normandy Shores Local Govennment Neighborhood Improvement District Adopting The Anal Ad Valorem Millage Of 1.2687 Mills For Fiscal Year (FY) 2013/14 For The Normandy Shores Local Government District, Which Is Nineteen Percent (19.0%) More Than The "Rolled-Sack" Rate0f1.0664 Mills. 5:02p.m. A Resolution Of The Board Of Directors Of The Normandy Shores Local Government Neighborhood Improvement District Adopting The Final Operating Budget For Fiscal Year (FY) 2013/14. 5:03p.m. A Resolution Adopting The Final Capital Improvement Plan For Fiscal Years (FY) 2013/14-2017/18 And Adopting Tha Final Capital Budget For FY 2013/14. 5:03p.m. . A Resolution Adopting Fiscal Year (FY) 2013/14 Finat"Budgets For Special Revenue Funds For Resort Tax; The 7th Street Parking Garage Operations; The 5th And Alton Parking Garage Operations; Art In Public Places (AiPP), Tourism And Hosp~ality Scholarship Program, Green/ Sustainabllity Funds, Waste Hauler Additional Services And Public Benefit Contribution Funds, Education Compact Funds, Red Light Camera Funds, And Emergency 911 Funds. 5:03p.m. A Resolution Adopting The Final Budget Of $1,200,000 From Fiscal Year (FY) 2013/14 People's Transportation Plan (PTP) Funds And $87,000 From (FY) 2013/14 South Beach Concurrency Mitigation Funds, To Fund The Final Oparatlng Budget For The South Beach Local In Miami Beach~ And Further Adopting The Final Budget Of $301,000 From FY 2013114 People's Transpoffiltion Plan Funds For Administrative And Technical Operating Expenditures. As Part OfThe Five Percent (5%) Allowable For Administrative Assistance And Technical Assistance. · 5:03p.m. A Resolution Authorizing The Adoption Of The Miami Beach Cultural Arts Council's Fiscal Year (FY) 2013/t 4 Final Budget In The Amount Of $1,470,000. 5:03p.m. A Resolution Adopting The Fiscal Year (FY) 2013/14 Police Special Revenue Account Final Budget In The Amount Of $75,000 For The Purchase Of Those Items Set Forth In Exhibit "A," And Such Account Funded By Unclaimed Evidence Currently Held In The Police Special Revenue Account. · _5:03p.m. . . A Resolution Adopting The Police Confiscaiion Trust Fund Final Budget For Fiscal Year (FY) 2013/14 In The Amount Of $724,000, To Be Funded From State Confiscated Funds In The Amount Of $235,000 And Federal Justice Confiscated Funds In The Amount Of $489,000. For The Appropriation And Expenditure Of Those Items Set Forth In Exhibit "A," Which Shall Be Funded Through The Police Confiscation Trust. 5:03p.m. A Resolution Adopting The Fiscal Year (FY) 2013/2014 Police Training & School Resources Fund Final Budget In The Amount Of $35,000. 5:03p.m. Resolution Adopting The Second Amendment To The General Fund, Enterprise. Internal Service Fund, And Special Revenue Fund Budgets For Fiscal Year (FY} 2012/13. 5:03p.m. A Resolution Adopting And Appropriating The Fourth Amendment To The Police Confiscation Trust Budget For fiscal Year 2012/20t31n The Amount 0! $10,000, To Be Funded From The Proceeds Of State Confiscated Funds, For The Appropriation And Expenditure Of Those Items Set Forth In Exhibit "A," Which Shall Be Funded Through The Police Confiscation Trust Fund. 5:04p.m. 1. Ordinance Amending Chapter 50 Of The City Of Miami Beach Code, Entitled "Fire Prevention And Protection," By Amending Section 50-4 Thereof, Entitled "Enforcen1ent By Fire Inspectors; Notice Of Violation," To Add Citations And Implement New Fine Schedule Related To Fire Code Violations; By Amending Section 50-5 Thereof, Entitled "Annual Fire Prevention And Fire Safety Inspection Permit" To Include The Night Inspection Fee Previously Adopted Under Section 102.379 Of The City Code. · 2. Ordinance Amending Chapter 102 Of The Code Of The City Of Miami Beach. Entitled "Taxation," By Deleting The Nightclub Fee Set Forth In Section 102.379, Entitled "Schedule Of Taxes, Effective October 1, 2!)09". 5:04p.m. Ordinance Amending Chapter 50 Of The Code Of The City Of Miami Beac.h. Entitled "Fire Prevention And Protection," By Creatlflg Section 50·8 Thereof, To Be Entitled "Fire Alarms. Regulations, Penalties, Enforcement" To Estab~).;t; Requirements And Fines For False Fire Alarms. 5:04p.m. An Ordinance Amending Appendix A, Entitled "Fee Schedule" For Subsection (A) Of Section 11 0·16B, Entitled "Sanitary Sewer Service Charge," Of Chapter 110 Of The Mi3mi Beach City Code, Entitled "Utilities," Article IV, Entitled "Fees. Charges, Rates And Billing Procedure"; Division 2 Thereof, Entitled "Rates, Fees And Charges," To Increase The Sanitary Sewer Service Charge Imposed By TM City. 5:04p.m. -Ordinance Amending P.art I, Subpart B, Article IX, Related SpeCial Acts, Of The Miami Bea~h City Code Entitled "Pension System For Disability And Retirement Of Members Of Police And Fire Departments"; Implementing Provisions Of The 2012-2015 Collective Bargaining Agreements Between The City And Fire Fighters Of Miami Beach, IAFF Local1510, And Miami Beach Fraternal Order Of Police, William Nichols Lodge No. B; Amending Section 62 Entitled "Definitions"; Amending Section 63 Entitled "Source Of Monies For Fund; Conwutation Of Liability; Use And Investment Of Fund"; Amending Section 65 Entitled "Computation Of Creditable Service; Service Record"; Amending Section 66 Entitled "Service And Disability Benefits Generally"; Amending Section 67 Entitled "Cost Of Living Adjustment"; Amending Section 79 Entitled "Deferred Retirement Option Plan"; Amending Section 82 Entitled "Military Service"; Creating A New Section BB Entitled "Benefits For Members Hired·On Or After September 30, 2013.
THIS PAGE INTENTIONALLY LEFT BLANK
234
COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution Adopting The Fiscal Year 2013/2014 Police Training & School Resources Fund Final
Bud et In The Amount Of $35,000.
Key Intended Outcome Supported:
Increase Resident and Business ratings of Public Safety.
Supporting Data (Surveys, Environmental Scan, etc.): According to the 2012 Community
Satisfaction Survey conducted by Kerr & Downs Research, the top areas the City should focus
resources to improve public safety are as follows: (1) Reduce homelessness (58%); (2) Increase the
visibility of Police in neighborhoods (47%); (3) Enforcing Traffic laws (40%); and (4) Improving
communications between residents and police {40%}.
Issue:
Shall the Mayor and City Commission setting a public hearing to adopt the final budget for the Police
Training and School Resources Fund?
Item Summary/Recommendation:
The Police Training & School Resources Fund provides funds for the education of police personnel
at various schools, conferences, and workshops and for the purchase of training/operational
supplies in accordance with guidelines established by the Division of Criminal Justice Standards and
Training, as provided by Section 938.15, Florida Statutes the source of such funds being court costs
from criminal proceedings.
In accordance with Florida Statute, Section 938.15, Criminal Justice Trust Fund, such funds are
projected to be received amounting to $35,000.
The Administration recommends that the Mayor and City Commission adopt the final budget for the
Fiscal Year 2013/14 Police Training & School Resources Fund in the amount of $35,000.
Advisory Board Recommendation:
Financial Information:
Source of Amount Account
Funds: 1 $ 35,000 Police Training &
Resources Fund
~ 2 608-8000-351300
3
4
I Total $ 35,000
Financial Impact Summary:
Cit Clerk's Office Le islative Trackin :
Mauvett Rattigan, Miami Beach Police Department
s· Off 1gn-s:
Department Director Assistant City Manager
W!J .. Raymond Martinez, Ch1ef
MIAMI BEACH 235
Approved
School
(\City Manager
i
\tv\
\
\
AGENDA ITEM _R-:'--7-=-L=--
DATE tj-3o-J..3
MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
TO:
FROM:
DATE:
SUBJECT:
COMMISSION MEMORANDUM
Mayor Matti Herrera Bower and Me+ers of the J/ry~eo_mmission
Jimmy L. Morales, City Manager j~
September 30, 2013
i
A RESOLUTION ADOPTING THE FISCAL YEAR (FY) 2013/2014
POLICE TRAINING & SC OOL RESOURCES FUND FINAL
BUDGET IN THE AMOUNT OF $35,000.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
ANALYSIS
Florida Statute, Section 938.15, entitled "Criminal Justice Education for Local
Government", provides for funds to be made available to the law enforcement agency for
expenditures related to criminal justice education degree programs and training courses.
The Police Training & School Resources Fund provides funds for the education of police
personnel at various schools, conferences, and workshops and for the purchase of
training, operational supplies in accordance with guidelines established by the Division
of Criminal Justice Standards and Training, as provided by Florida Statute, Section
938.15; the source of such funds being court costs from criminal proceedings.
In accordance with Florida Statute, Section 938.15, entitled "Criminal Justice Education
for Local Government, such funds are projected to be received amounting to $35,000
such funds being court costs from criminal proceedings.
CONCLUSION
The Administration recommends that the Mayor and City Commission adopt Fiscal Year
2013/14 Police Training & School Resources Fund final budget in the amount of
$35,000.
~
JLM/RM/MO/DM/MR
236
RESOLUTION No. _____ _
A RESOLUTION ADOPTING THE FISCAL YEAR 2013/2014 POLICE
TRAINING & SCHOOL RESOURCES FUND FINAL BUDGET IN THE
AMOUNT OF $35,000.
WHEREAS, the City of Miami Beach is authorized to assess an additional $2.00 for
expenditures for Criminal Justice Education degree programs and training courses for officers
and support personnel of the Miami Beach Police Department pursuant to Section 938.15 of the
Florida Statutes; and
WHEREAS, the Police Training and School Resources Fund is currently funded with the
assessed criminal justice education expenditures for the City of Miami Beach pursuant to
Section 938.15 of the Florida Statutes, in the amount of $35,000; and
WHEREAS, the City of Miami Beach Police Department intends to utilize the $35,000
for those purposes as authorized pursuant to Section 938.15 of the Florida Statutes, and the
$35,000 shall be expended from the Police Training and School Resources Fund for education
degree programs and training courses of those officers and support personnel of the Miami
Beach Police Department.
NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission adopt the fiscal
year 2013/2014 Police Training & School Resources Fund final budget in the amount of
$35,000.
PASSED and ADOPTED this 30th day of September, 2013.
ATTEST BY:
MAYOR MATTI HERRERA BOWER
RAFAEL E. GRANADO, CITY CLERK
237
N w 00 ~ 'MIAMI HERALD MiamiHerald.com NE THURSDAY, SEPTEMBER 19, 2013 I 13NE MIAMI BEACH CITY OF MIAMI BEACH NOTICE OF A SPECIAL CITY COMMISSION MEETING AND PUBLIC HEARINGS NOTICE IS HEREBY given tnat a Special Commission Meeting r"9arding the Second Public Hearings to consider the adoption of the Millage Rate and Budget for FY 2013/2014 will be held by the City Commission of the City of Miami Beach, Florida, on Monday, September 30, 2013, commencing at 5:00 p:m., In the Commission Chambers, 3rd Floor. City Hall, 1700 Convention Center Drive, Miami Beach, Florida to consider the following: 5:01p.m. A Resolution Adopting: 1) The Final Ad Valorem Millage Of 5.8909 Mills For General Operating Purposes, Which Is Six And Eight-Tenth Percent (6.8%) More Than The "Rolled-Back" Rate Of 5.5158 Mills; And 2) The Debt Service Millage Rate Of 0.2529 Mills for Fiscal Year (FY) 2013/14. 5:01p.m. A Resolution Adopting Final Budgets For The General, G.O. Debt Service, ADA Ad Valorem Taxes, Enterprise, And lntemal Service Funds For Fiscal Year (FY) 2013114. 5:02p.m. . A Resolution Of The Board Of Directors Of The Normandy Shores Local Government Neighborhood Improvement District Adopting The Final Ad Valorem Millage Of 1.2687 Mills For Fiscal Year (FY) 2013/14 For The Normandy Shores Local Government District, Which Is Nineteen Percent (19.0%) More Than The "Rolled-Back" Rate Of 1.0664 Mills. 5:02p.m. A Resolution Of The Board Of Directors Of The Normandy Shores Local Government Neighborhood Improvement District Adopting The Anal Operating Budget For Fiscal Year (FY) 2013/14. 5:03p.m. A Resolution Adopting The Final Capital Improvement Plan For Fiscal Years (FY) 2013114-201711 8 And Adopting The Final Capital Budget For FY 2013/14. 5:03p.m. . . A Resolution Adopting Fiscal Year (FY) 2013/14 Fina(Budgets For Special Revenue Funds For Resort Tax; ThG 7th Street Parking Garage Operations; The 5th And Alton Parking Garage Operations; Art In Public Places (AIPP), Tourism And Hospitality Scholarship Program, Green! Sustainabllity Funds, Waste Hauler Additional Services And Public Benefit Contribution Funds, Education Compact Funds, Red Light Camera Funds, And Emergency 911 Funds. 5:o3p.m. A Resolution Adopting The Final Budget Of $1,200,000 From Fiscal Year (FY) 2013/14 People's Transportation Plan (PTP) Funds And $87,000 From (FY) 2013/14 South Beach Concurrency Mitigation Funds, To Fund The Final Operating Budget For The South Beach Local In Miami Beach~ And Further Adopting The Final Budget Of $301,000 From FY 2013114 People's Transporl!:!tion Plan Funds For Administrative And Technical Operating Expenditures, As Part Of The Five Percent (5%) Allowable For Administrative Assistance And Technical Assistance. · 5:03p.m. A Resolution Authorizing The Adoption Of The Miami Beach Cultural Arts Council's Fiscal Year (FY) 2013/14 Final Budget In The Amount Of $1,470,000. 5:03p.m. A Resolution Adopting The Fiscal Year (FY) 2013/14 Police Special Revenue Account Final Budget In The Amount Of $75,000 For The Purchase Of Those Items Set Forth In Exhibit "A," And Such Account Funded By Unclaimed Evidence Currently Held In The Police Special Revenue Account. · 5:03p.m. · A Resolution Adopting The Pollee Confiscation Trust Fund Final Budget For Fiscal Year (FY) 2013/14 In The Amount Of $724,000, To Be Funded From State Confiscated Funds In The Amount Of $235,000 And Federal Justice Confiscated Funds In The Amount Of $489,000, For The Appropriation And Expenditure Of Those Items Set Forth In Exhibit "A," Which Shall Be Funded Through The Police Confiscation Trust. 5:03p.m. A Resolution Adopting The Fiscal Year (FY) 201312014 Police Training & School Resources Fund Final Budget In The Amount Of $3!i,OOO. 5:03p.m. Resolution Adopting The Second Amendment To The General Fund, Enterprise, Internal Service Fund, And Special Revenue Fund Budgets For Fiscal Year (FY) 2012/13. 5:03p.m. A Resolution Adopting And Appropriating The Fourth Amendment To The Pollee Confiscation Trust Budget For Fiscal Year 2012/2013 In The Amount Of $10,000, To Be Funded From The Proceeds Of State Confiscated Funds, For The Appropriation And Expenditure Of Those Items Set Forth In Exhibit "A. • Which Shall Be Funded Through The Police Confiscation Trust Fund. 5:04p.m. 1. Ordinance Amending Chapter 50 Of The City Of Miami Beach Code, Entitled "Fire Prevention And Protection," By Amending Section 50-4 Thereof, Entitled "Enforcement By Fire Inspectors; Notice Of Violation," To Add Citations And Implement New Fine Schedule Related To Fire Code Violations; By Amending Section 50-5 Thereof, Entitled "Annual Fire Prevention And Fire Safety Inspection Permit" To Include The Night Inspection Fee Previously Adopted Under Section 102.379 Of The City Code. · 2. Ordinance Amending Chapter 102 Of The Code Of The City Of Miami Beach. Entitled "Taxation." By Deleting The Nightclub Fee Set Forth In Section 102.379, Entitled "Schedule Of Taxes, Etfeclive October 1, 2!)09". 5:04p.m. Ordinance Amending Chapter 50 Of The Code Of The City Of Miami Beac.h, Entitled "Fire Prevention And Protection," By Creating Section 50-8 Thereof, To Be Entitled "Fire Alarms, Regulations, Penalties, Enforcement" To Estab))~, • '>· Requirements And Fines For False Fire Alarms. ~M~~ . . An Ordinance Amending Appendix A, Entitled "Fee Schedule" For Subsection (A) Of Section 110-168, Entitled "Sanitary Sewer Service Charge," Of Chapter 110 Of The Miami Beach City Code, Entitled "Utilities," Article IV, Entitled "Fees, Charges, Rates And Billing Procedure"; Division 2 Thereof, Entitled "Rates, f'ees And Charges," To Increase The Sanitary Sewer Service Charge Imposed By Thli! City. 5:P4 p.m. -. . Ordinance Amending P.art 1, Subpa1t B, Article IX. Related Special Acts, Of The Miami Beach City Code Entitled "Pension System For Disability And Retirement Of Members Of Pollee And Fire Departments"; Implementing Provisions Of The 2012-2015 Collective Bargaining Agreements Between The City And Fire Fighters Of Miami Beach, IAFF Local1510, And Miami Beach Fraternal Order Of Police, William Nichols Lodge No. B; Amending Section 62 Entitled "Definitions"· Amending Section 63 Entitled "Source Of Monies For Fund; Computation Of Liability; Usa And Investment Of Fund"; Amending Section 65 Entitled "Computation Of Creditable Servico; Service Record"; Amending .Section 66 Entitled "Service And Disability Benefits Generally"; Amending Section 67 Entitled "Cost Of living AdJustment"; Amending Section 79 Entitled "Deferred Retirement Option Plan"; Amending Section 82 Entitled "Military Service"; Croatlng A New Section 88 Entitled "Benefits For Members Hired-On Or After September 30, 2013.
COMMISSION ITEM SUMMARY
Condensed Title:
A RESOLUTION ADOPTING THE SECOND AMENDMENT TO THE FISCAL (FY) 2012/13 GENERAL FUND AND
ENTERPRISE FUND BUDGETS
Key Intended Outcome Supported:
Ensure expenditure trends are sustainable over the long term
Improve the City's overall financial health and maintain overall bond ratinQ
Supporting Data (Surveys, Environmental Scan, etc.):
N/A
Item Summary/Recommendation:
The budgets for the General Fund and Enterprise Fund budgets for Fiscal Year 2012/13 were approved on
September 27, 2012 with the adoption of Resolution No. 2012-28014. The First Amendment was approved
on April 17, 2013 with the adoption of Resolution No. 2013-28185.
Overall, there is a preliminary estimated operating budget surplus of $62,000 (0.2 percent) in the General
Fund. The estimates are based on third quarter projections and reflect a significant improvement from
second quarter projections which estimated a $2 million shortfall.
Although the total General fund expenditure is below budget, Florida Statutes require that actual
expenditures not exceed budget at the level at which the budget is adopted, which in Miami Beach is at the
departmental level. Therefore, a budget amendment is required for departments that are projected to
overspend their appropriation. Based on the third quarter analysis, the Police Department, Citywide
Accounts and the City Attorney's office need to be amended.
The Police department is projected to be $1.5 million above budget primarily as a result of $1.4 million in
budgeted employee givebacks that have not been achieved and a projected $0.6 million over budget in
overtime costs. Citywide Accounts is projected to be $2.3 million above budget primarily due to charges for
accumulated leave payout, which are projected to exceed the $1.9 million budgeted by $4.1 million, the
most significant portion of this was due to an increase in leave used for Fire and Police pension buybacks
driven by the 201 0 Fire and Police Pension Plan changes that became effective on June 27, 2012. The
City Attorney's Office is projected to be $0.2 million above budget primarily due to charges for outside legal
fees, directly related to labor/union negotiations. The additional expenses above budget will be offset by
reducing appropriation in other departments in the General Fund that are projected to end the year under
budget.
The Convention Center and Sewer Enterprise Funds require a budget amendment. The Convention
Center is projected to be over budget by approximately $1.8 million primarily due to an increase in the
number of events, which have offsetting revenue. The Sewer Fund expenses are projected to be over
budget by $0.8 million primarily due to increased sewer treatment expenses, which is offset by higher than
budgeted Sewer revenues.
This amendment allows for additional contingency of $0.9 million, pending the year end closeout reflecting
final FY 2012/13 expenditures.
Financial Information:
Source of
Funds: FY 2012/13
I%· I
OBPI
Financial Impact Summary:
MIAMI BEACH
Amount
$0
$2,597,000
239
General Fund
Enterprise Funds
Account
AGENDA ITEM __.P.L...!......-'-1__,J,______
DATE lf-30:1~
& MIAMI BEACH -=:-
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeochfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and Me the City Commission
DATE: September 30, 2013
SUBJECT: A RESOLUTION OF THE MAY R AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ADOPTING THE SECOND AMENDMENT TO THE
FISCAL (FY) 2012/13 GENERAL FUND AND ENTERPRISE FUND BUDGETS
ADMINISTRATION RECOMMENDATION
Adopt the resolution amending the FY 2012/13 General Fund and Enterprise Fund budgets.
GENERAL FUND ANALYSIS
The Fiscal Year 2012/13 projected actuals as of September 30, 2013 are presented in the
following pages. It is important to note that the numbers are based on the third quarter
projections and may be adjusted after the Finance Department finalizes all FY 2012/13
expenses. The proposed budget amendment represents the budget amendment required by
state law for departments or accounts that exceed their appropriated authority.
In past years, the budget amendment was prepared in November of the next fiscal year. In an
effort to provide this information on a more timely basis, the analysis and recommended
amendments presented herein are therefore still subject to change. We will continue to refine
the estimate and present an update once the year-end close-out process is complete, typically
in the March timeframe.
The following comparisons show that, overall, there is a preliminary estimated operating budget
surplus of $62,000 (0.02 percent) in the General Fund and assumes no additional contingency
is spent for the remainder of the year. This projection is an improvement from the second
quarter projection of a $2 million shortfall. A detailed analysis of the related projections is
outlined in the Third Quarter Letter to Commission.
Adopted Budget as FY 2012113
amended through Third Quarter
General Fund April 17,2013 Projection Budget/ Projected
Revenues $ 257,670,000 $ 256,756,000 $ (914,000)
Expenditures* 257,670,000 256,694,000 (976,000)
Surplus/( Deficit) $ -$ 62,000 $ 62,000
240
Second Amendment to the FY 2012113 General Fund and Enterprise Fund Budgets
Page2
Employee Givebacks
The FY 2012113 General Fund budget includes nearly $3 million of General Fund employee
givebacks. At the time of budget development, the $3 million in employee givebacks were
allocated across all salary groups proportionate to salaries. Subsequently targets were
developed for each salary group proportionate to each group's share of the City's total pension
and health costs, since these have been the major cost drivers of personnel costs in recent
years. The initial budget assumed merit and step increases for all seven (7) salary groups.
However, it was anticipated that a large share of the employee givebacks for FY 2012/13 would
be achieved through negotiating merit and step freezes, adherence to the Fair Labor Standards
Act (FLSA) for the purposes of calculating overtime, as well as a reduction or elimination of
various "extra" pays for those employees covered by the FOP and the IAFF.
The reality is that employees covered by the FOP and the IAFF have not experienced a freeze
in their step increases in the last four ( 4) years, while the American Federation of State, County
and Municipal Employees {AFSCME) and the Government Supervisors Association of Florida
(GSAF) experienced a freeze on merit increases for two (2) years. Merits for employees
covered by GSAF were reinstated effective October 1, 2012 and merits for employees covered
by AFSCME have been reinstated effective April1, 2013; however, the maximum merit increase
was reduced from four percent to two percent once reinstated. In comparison, this is the third
year of no merit increases for employees covered by the Communication Workers Association
(CWA) as it is a "status quo~ provision in the CWA collective bargaining agreement.
Furthermore, this is the fourth straight year that employees in the "Unclassified" and "Other''
salary groups have not received any merit increases. These assumptions are utilized for the
projections throughout the remainder of the fiscal year.
The chart below provides a summary of the budgeted employee givebacks by salary group, the
target employee givebacks by salary group and the employee givebacks achieved to date.
There are no changes in any of the collective bargaining agreements throughout the remainder
of the fiscal year.
The Administration has been successful in negotiating some significant changes through the
collective bargaining process, totaling $4,635,000 to the General Fund in FY 2013/14.
Implementation of long term pension changes for current and future employees are projected to
result in savings of $5,664,000 to the General Fund (CWA $120,000, IAFF $2,152,000 and FOP
$3,392,000). CWA impacts for three percent merit eligibility, eleven percent extension of the
salary range for Lifeguard II and Lieutenants, changes to holiday pay and increase of union time
bank hour resulting in $507,000 increase in salaries, and a $30,000 increase for reinstated shift
differential. IAFF impacts for increase on-call supplement for Fire Investigators and PIO's, and
increase paramedic recertification pay resulting in an increase in salaries of $57,000 and
increase of $80,000 in ~pital and debt for take-home vehicle assignments. FOP impacts for
implementation of voluntary annual physical fitness assessment incentive resulting in an
increase in benefits of $355,000.
241
Second Amendment to the FY 2012/13 General Fund and Enterprise Fund Budgets
Page3
General Fund
General Fund Givebacks
Budgeted Achieved-
SALARY GROUP Target Givebacks current status
AFSCME $ 322,000 $ 119,000 $
CWA $ 417,000 $ 291,000 $ 183,000
FOP $ 1,396,000 $ 1,342,000 $
GSA $ 74,000 $ 32,000 $
IAFF $ 900,000 $ 900,000 $
Unclassified! Others $ 673,000 $ 499,000 $ 735,000
Total $ 3,782,000 $ 3,183,000 $ 918,000
·cwA includes $183,000 of givebacks built into the FY2012/13 CSL Budget
GENERAL FUND FY 2012/13 BUDGET AMENDMENT
General Fund Operating Revenues
Difference from
Budget
$ (119,000}
$ (108,000)
$ (1 ,342,000}
$ (32,000)
$ (900,000)
$ 236,000
$ (2,265,000)
At this time, we are projecting property tax collections for FY 2012/13 at 99 percent of total
budgeted property taxes revenues. The adopted budget includes 95 percent of total property
taxes assessed, thereby allowing adjustments for discounts, as well as a level of adjustments
due to appeals similar to long-term historical levels. It is important to note that, in the last two
(2) years, property tax collections have been significantly below prior year levels due to higher
levels of appeals and adjustments. The impact of appeals and adjustments for the FY 2012/13
budget provided by the Miami-Dade County Property Appraiser in July, 2013 reflect a 4.6
percent reduction in property tax values.
Overall revenues are projected to be approximately $0.9 million above the amended budget.
However Building Development Process Fee revenues (Licenses and Permits), are projected to
exceed the budget by approximately $3.2 million (16 percent). This increase is projected to be
offset by declines in Interest Earnings, Electricity Franchise and Communications tax revenues,
a continuing trend in recent years.
The budgeted included $1.5 million to be transferred in from the Building department reserve to
cover budgeted operating losses in that department. This is not being recommended to be
transferred since building revenues are projected to be in excess of operating expenditures.
General Fund Operating Expenditures
Although the total General Fund expenditure is below budget, Florida Statutes require that
actual expenditures not exceed budget at the level at which the budget is adopted, which in
Miami Beach is at the departmental level. Therefore, a budget amendment is required for
departments that are projected to overspend their appropriation. Based on the third quarter
analysis, three departments' budgets will need to be amended. Explanations of these variances
are provided below, as well as a summary of estimated actual FY 2012/13 revenues and
expenditures. The additional expenses above budget will be offset by reducing appropriation in
other departments in the General Fund that are projected to end the year under budget.
242
Second Amendment to the FY 2012/13 General Fund and Enterprise Fund Budgets
Page4
Police Department -Is projected to be approximately $1,553,000 or 1.6%, above the
amended budget. In addition to the $1.4 million in budgeted employee givebacks that have
not been achieved, and overtime costs projected to be $663,000 over the FY 2012/13
budget.
Police
Expenditures
Amended
Budget 2012/13
(April
Amendment)
94,970,000
Projected
96,523,000
Variance
Projected/
Amended
Budget
1,553.000
Citywide Accounts -Is projected to be $2,270,000 or 5.2% above the amended budget
primarily due to charges for accumulated leave payout, which are project to exceed the
$1.9 million budget by $4.1 million. This issue has been highlighted since the FY 2011/12
year end and is projected in all quarterly projections in FY 2012/13. The most significant
portion of this overage was due to an increase in leave used for Fire and Police pension
buybacks, primarily driven by the 2010 Fire and Police Pension Plan changes that became
effective on June 27, 2012, with the Third District Court of Appeal's unanimous decision
that the collective bargaining process set out in the Public Employee Relations Act is the
final word on implementing the collective bargaining rights guaranteed by the Florida
Constitution. Included in the negotiated pension changes was the ability for a member to
exercise their right to buy back prior creditable service upon vesting (ten years of service)
compared to the previous pension benefit that provided the ability for a member to buy
back prior creditable service upon twenty years of creditable service with the City.
The 225 members that had ten or more years of creditable pension service time as of
September 30, 2010, were notified that they have until September 30, 2013, to exercise
their right to purchase these buybacks. As a result, there continues to be an influx of
members who are exercising this right and purchasing creditable pension service time
following the Third District Court of Appeal's decision. The members have until September
30, 2013, to elect this option.
Citywide
Expenditures
Amended
Budget 2012/13
(April
Amendment)
15,364,000
Projected
17,634,000
Variance
Projected/
Amended
Budget
2,270,000
City Attorney's Office-Is projected to be $225,000 or 5.2% above the amended budget
primarily due to charges for outside legal fees. The Office has experienced higher than
budgeted expenses for outside legal fees directly related to labor/union negotiations for the
City's five labor unions whose contracts were up for renewal.
City Attorney
Expenditures
Amended
Budget 2012/13
(April
Amendment)
4,318,000
243
Projected
4,543,000
Variance
Projected/
Amended
Budget
225,000
Second Amendment to the FY 2012/13 General Fund and Enterprise Fund Budgets
Page 5
The following table shows General Fund revenue and expenditure projections for FY 2012/13 as
of the third quarter.
REVENUES
Ad Valorem Taxes
Ad Valorem Taxes-S Pte Costs
Ad Valorem Cap.Renewal & Replace.
Ad Valorem Taxes-Norm Shores
Other Taxes
Licenses and Permits
Intergovernmental
Charges for Services
Golf Courses
Fines and Forfeits
Interest
Unrealized Gains/ (Losses)-Investment
Rents and Leases
Miscellaneous
Other-Resort Tax conlribu1ion
Other -Non Operating revenues
Reserve-Building Department Ops.
Prior Year-End Carryover
Prior Yr Surplus from Parking Oper Fd
Prior Yr Set Aside for Pension Credit
TOTAL REVENUES
Unrealized Gains/ (Losses)-Investment
Total Net of Unrealized Gains/ (Losses)
EXPENDITURES
Mayor and Commission
City Manager
Communications
City Clerk
Finance
Office of Budget & Perf Improve.
Human Resources/labor Relations
Procurement
City Attorney
Real Estate, Housing & Comm Dev
Community Services
Homeless Services
Building
Code Compliance
Planning
Tourism & CuHural Development
Parks and Recreation
Golf Courses
Public Works
Capital Improvement Program
Fire
Police
City.vide Accounts
Citywide Ace-Operating Contingency
Citywide Accounts-Normandy Shores Transfer
Citywide Accounts-T rensfers
Rese!V9-Future Budget Shortfalls
Capital Renewal & Replacement
Reserve -Carryfor.vard Pension Credit Surplus
TOTAL EXPENDITURES
EXCESS OF REVENUES OVER/
UNDER) EXPENDITURES
CITY OF MIAMI BEACH
FY 2012/13 GENERAL FUND PROJECTIONS
Quarter 3
%Actual af
FY 2012113 FY13
FY 2012/13 Amended Actuels as of Amended
Adapted Budget Budget June 30 2013 Budget
$ 102,171,000 $ 102,171,000 $ 95,884,935 94%
10,296,000 10,296,000 9,696,229 94%
1,850,000 1,850,000 2,154,718 116%
129,000 129,000 0 0%
24,023,000 24,023,000 13,982,633 58%
20,033,000 20,033,000 18,814,534 94%
9,827,000 9,827,000 6,911,978 70%
4,689,000 4,689,000 3,674,884 78%
5,979,000 5,979,000 4,703,751 79%
2,199,000 2,199,000 2,070,034 94%
2,983,000 2,983,000 2,942,390 99%
0 0 (2,860,106) 0%
6,464,000 6,464,000 5,914,135 91%
11,830,000 11,830,000 5,022,341 42%
30,965,000 30,965,000 23,636,250 76%
8,532,000 8,532,000 6,399,276 75%
1,500,000 1,500,000 0 0%
3,400,000 4,790.000 0 0%
7,200,000 7,200,000 5.400,000 75%
2 210 000 2 210 000 0 0%
$ 256 280 000 $ 257 670 000 204 347 981 79%
2 860 106
$ 256 280 ooo I $ 257 670 ooo I 207 208 087 80%
1,648,000 1,648,000 1,181,907 72%
2,313,000 2,745,000 2,005.177 73%
893,000 893,000 581,234 65%
1,505,000 1,505,000 938,425 62%
4,426,000 4,426,000 3,196,441 72%
2,160,000 2,160,000 1,231,359 57%
1,827,000 1,827,000 1,167,349 64%
1,063,000 1,068,000 704,744 66%
4,318,000 4,318,000 3,232,402 75%
1,048,000 1,048,000 599,240 57%
460,000 460,000 333,774 73%
990,000 990,000 610,898 62%
10,985,000 11,072,000 7,590,112 69%
4,647,000 4,647,000 3,230,204 70%
3,419,000 3,419,000 2,178,380 64%
2,503,000 2,503,000 1,615,759 65%
22,153,000 22,179,000 15,236,752 69%
6.619,000 6,619,000 4,662,548 70%
6.548,000 6,688,000 4,387,649 66%
4,841,000 4,858,000 2,877,079 59%
62,242,000 62,263,000 45,275,439 73%
94,963,000 94,970,000 73,052,960 77%
8,817,535 9,467,535 8,103,057 86%
1,000,000 1,000,000 0 0%
187,292 187,292 0 0%
2,014,173 2,019,173 79,107 4%
831,000 831,000 0 0%
1,859,000 1,659,000 0 0%
0 0 0 0%
$ 256 280 000 $ 257 670 000 184 071 995 71%
$ (0) $ 0 23136 093 0%
Overl (Under) %Over/
FY2012/13 Amended (Under)
Projection as BudgcrtAsof Amended
of Quarter 3 Quarter3 Budget
$ 101,053.000 (1.118,000) -1.1%
10,183,000 (113,000) -1.1%
1,829,000 (21,000) -1.1%
127,000 (2,000) -1.6%
22,743,000 (1,280,000) -5.3%
23,278,000 3,245,000 16.2%
9,962,000 155,000 1.6%
4.436,000 (253,000) -5.4%
5,773,000 (206,000) -3.4%
2,611,000 412,000 18.7%
2,866,000 (117,000) -3.9%
0 0 0.0%
6,772,000 308,000 4.8%
11,406,000 (424,000) -3.6%
30,965,000 . 0.0%
8,532,000 (0) 0.0%
0 (1,500,000) -100.0%
4,790,000 -0.0%
7,200,000 -0.0%
2 210 000 -0.0%
256 756 000 (914000 -{).4%
256 758000 I 914 00011 -{).4%1
1,621,000 (27,000) -1.6%
2,699,000 (46,000) -1.7%
837,000 (56,000) -<5.3%
1,417,000 (88,000) -5.8%
4,183,000 (243,000) -5.5%
1,762.000 (398,000) -18.4%
1,610.000 (217,000) -11.9%
970,000 (98,000) -9.2%
4,543,000 225,000 5.2%
791,000 (257,000) -24.5%
458,000 (2,000) -D.4%
902,000 (88,000) -8.9%
10,837,000 (235,000) -2.1%
4,333,000 (314,000) -8.8%
3,028,000 (391,000) -11.4%
2,431,000 (72,000) -2.9%
22,627,000 448,000 2.0%
6,048,000 (571,000) -8.6%
6,589,000 (119,000) -1.8%
4,087,000 (771,000) -15.9%
60,784,000 (1.479,000) -2.4%
96,523,000 1,553,000 1.6%
12,712,000 3,244,292 34.3%
0 (1,000,000) -100.0%
213,000 25,708 13.7%
2,019,000 0.0%
831,000 0 0.0%
1,659,000 0 0.0%
0 0 0.0%
256 694 000 976 000 -{).4%
62000 62 000 13.7%
Additional appropriation necessary for the budget amendment will be realigned from other
General Fund departments that are projected expend less than the amended budget. The exact
amounts of realigned appropriations by department can be found in the accompanying
resolution_
244
Second Amendment to the FY 2012/13 General Fund and Enterprise Fund Budgets
Page6
ENTERPRISE FUNDS FY 2012/13 BUDGET AMENDMENT
The City accounts for proprietary operations in Enterprise Funds. Convention Center, Parking,
Sanitation, Sewer, Stormwater, and Water are in this grouping. As highlighted in the third
quarter projections, the Sewer and Convention Center Funds require budget amendments as
the FY2012/13 year end expenses are projected to exceed the adopted budgets. Explanations
of these variances are provided below, as well as a summary of estimated actual FY 2012/13
revenues and expenditures.
Convention
eiTERPRISE FUNDS Sanitation Sewer Stormwater Water Parking Center
Budliet Amendment (April 2013) 17,326,000 37,730,000 11,984,000 34,684,000 47,702,000 12,702,000
3/4 of Amended Budget 12,996,000 28,297.500 8.988.000 26,013,000 35,776,500 9,526,500
Expenditures as of 6130113 11,245,723 27,005,386 8,433,676 22,027,858 28,767,164 10,026,117
Expenditure Abovei(Below) 3/4 of
Amended Budget (1,750,277) (1,292,114) (554,324) ( 3,985, 142) (7,009,336) 499,617
Convention
Sanitation Sewer Storm water Water Parking Center
REVBIIUES
Projected Revenues
Olarges for Service $ 16,453,500: .~ 35,184,000 $ 11,611,000 $ 32,820,000 35,898,000 9,619,451 ...... , ..
Other :s 376,500 $ 574,000 161,000 $ 353,000 $ , 1 ,555,000 5,825,067
Total Rejection :s 16,832,000 s 35,758,000 s 11,772,000 s 33,173,000 s 47,453,000 $15,444,518
1
ExPBIIDITURES
~roj.ected Expenditures $ 18,831,400 $ 38,535,000 $ 11,926,000 $ 29,810,000 $ 47,453,000 $14,494,000
Surplus/(Sh()rtfall) s 600 $ (2,777,000) $ (154,000) $ 3,363,000 $ -$ 950,518
Projected Rate Stabilization Revenue $ -$ 2,777,000 $ 154,000 $ -$ -$ -
Surplus/(Shortfall) Net of Budgeted Rate
Stabilization s 600 $ -$ -$ 3,363,000 $ -$ 950,518
Variance from Expenditure Amended
Budget-Over/ (Under) $ (496,600) $ 805,000 $ (58,000) $ (4,874,000) $ (249,000) $ 1,792,000
Sewer
Projected expenditures are anticipated to exceed the amended budget by $805,000 due to
higher than anticipated sewer treatment costs and a reallocation of debt service expenses from
Water to Sewer, based on updated data provided by the Finance department. A budget
amendment is necessary to cover the additional $805,000 in projected expenditures over the
amended budget. The required appropriation for the budget amendment will be realigned from
fund balance.
Overall, projected revenues are higher than the amended budget due to increased demand that
is projected to offset the additional expenditures above budget.
Convention Center
Projected expenditures are anticipated to exceed the amended budget by $1.8 million due to an
increase in the number of events at the Convention Center. A budget amendment is necessary
to cover the additional $1.8 million in projected expenditures over the amended budget. The
required appropriation for the budget amendment will be realigned from fund balance.
Overall, projected revenues are higher than the amended budget due to increased events that is
projected to result in a surplus of $0.9 million.
245
Second Amendment to the FY 2012/13 General Fund and Enterprise Fund Budgets
Page 7
CONCLUSION
It should be noted that these projections are preliminary in nature due to the fact that the City's
financial records will not be closed until after the fiscal year is closed and external auditors
complete their review. Historically, this occurs in April, with the City's Comprehensive Annual
Financial Report (CAFR) For the Year Ended September 30, 2013, usually available in May and
the External Auditor's Report available in July.
This amendment allows for additional contingency of $0.9 million, pending the year end closeout
reflecting final FY 2012/13 expenditures. If it is necessary, a resolution further amending the FY
2012/13 budgets will allow the third amendment to the departmental appropriations to be
enacted. This action is necessary to comply with Florida Statutes which stipulate that we may
not expend more than our appropriations provide.
~
JLM: KGB/JW
@
246
N ~ ....... t 'MIAMI HERALD MiamiHerald.com NE THURSDAY, SEPTEMBER 19. 2013 I 13NE MIAMI BEACH. CITY OF MIAMI BEACH NOTICE OF A SPECIAL CITY COMMISSION MEETING AND PUBLIC HEARINGS NOTICE.IS HEREBY given that a Special Commission Meeting regarding the Second Public Hearings to consider the adoption of tl1e Millage Rate and Budget lor FY 2013/2014 will be held by the City Commission of the Cily of Miami Beach, Florida, on Monday, September 30, 2013, commencing at 5:00 p:m., in the Commission Chambers, 3rd Floor, City Hall, 1700 Convention Center Drive, Miami Beach, Florida lo consider the following: 5:01p.m. A Resolution Adopting: 1) The Final Ad Valorem Millage Of 5.6909 Mills For General Operating Purposes, Which Is Six And Eight-Tenth Percent {6.8%) Mora Than The "Rolled-Back" Rate Of5.5158 Mills; And 2) The Debt Service Millage Rata Of 0.2529 Mills for Fiscal Year (FY} 2013/14. 5:01p.m. A Resolution Adopting Final Budgets For The General. G.O. Debt Service, RDA Ad Valorem Taxes, Enterprise, And Internal Service Funds For Fiscal Year (FY} 2013/14. 5:02p.m. A Resolution Of The Board Of Directors Of The Normandy Shores Local Government Neighborhood Improvement District Adopting The Final Ad Valorem Millage Of 1.2687 Mills For Fiscal Year {FY} 2013/14 For The Normandy Shores Local Government District, Which Is Nineteen Percent (19.0%) More Than The "Rolled-Back" Rate Of 1.0664 Mill~;. 6:02p.m. A Resolution Of The Board Of Directors Of The Normandy Shores Local Government Neighborhood Improvement District Adopting The Final Operating Budget For Fiscal Year (FY) 2013/14. 5:03p.m. A Resolution Adopting The Final Capital improvement Plan For Fiscal Years (FY} 2013/14-2017/16 And Adopting The Final Capital Budget For FY 2013/14. 5:03 p.m. . • . · A Resolution Adopting Fiscal Year {FY} 2013/14 Final Budgets For Special Revenue Funds For Resort Tax: The 7th Street Parking Garage Operations; The 5th And Alton Parking Garage Operations: Art In Public Places (AIPP), Tourism And Hosp~ality Scholarship Program, Green/ Sustillnabllity Funds. Waste Hauler Additional Services And Public· Benefit Contribution Funds, Education Compact Funds, Red Light Camera Funds, And Emergency 911 Funds. 5:03p.m. A Resolution Adopting The Final Budget Of $1.200.000 From Fiscal Year (FY} 2013/14 People's Transportation Plan (PTP) Funds And $87,000 From (FY) 2013/14 South Beach Concurrency Mitigation Funds, To Fund The Final Operating Budget For The South Beach Local in Miami Beach: And Further Adopting The Final Budget Of $30t ,000 From FY 2013/14 People's Transportation Plan Funds For Administrative And Technical Operating Expenditures, As Part Of The Five Percent (5%) Allowable For Administrative Assistance And Technical Assistance. 5:03p.m. A Resolution Authorizing The Adoption Of The Miami Beach Cultural Arts Council's Fiscal Year (FY} 2013/14 Final Budget In The Amount Of $1,470,000. 5:03p.m. A Resolution Adopting The Fiscal Year (FY} 2013/14 Police Special Revenue Account Final Budget In The Amount Of $75,000 For The Purchase Of Those Items Set Forth In Exhibit "A," And Such Account Funded By Unclaimed Evidence Currently Held In The Pollee Special Revenue Account. · .5:03p.m. A Resolution Ado.pting The Police Confiscation Trust Fund Final Budget For Fiscal Year (FY} 2013/14 In The Amount Of $724,000, To Be Funded From Stale Confiscated Funds In The Amount Of $235,000 And Federal Justice Confiscated Funds In The Amount Of $469,000, For The Appropriation And Expenditure Of Those Items Set Forth In Exhibit "A," Which Shall Be Funded Through The Police Confiscation Trust. 5:03p.m. A Resolution Adopting The Fiscal Year (FY} 2013/2014 Police Training &School Resources Fund Final Budget in The Amount Of $35,000. 5:03p.m. Resolution Adopting The Second Amendment To The General Fund, Enterprise, Internal Service Fund, And Special Revenue Fund Budgets For Fiscal Year {FY} 2012/13. 5:03p.m. A Resolution Adopting And Appropriating The Fourth Amendment To The Police Confiscation Trust Budget For Fiscal Year 2012/2013 In The Amount Of $10,000, To Be Funded From The Proceeds Of Slate Confiscated Funds, For The Appropriation And Expenditure Of Those Items Set Forth In Exhibit "A, • Which Shall Be Funded Through The Police Confiscation Trust Fund. 5:04p.m. 1. Ordinance Amending Chapter 50 Of The City Of Miami Beach Code, Entitled "Fire Prevention And Protection," By Amending Section 50-4 Thereof, Entitled "Enforcement By Fire Inspectors; Notice Of Violation," To Add Citations And lrnplsmsnt New Fino Schedule Related To Fire Code Violations; By Amending Section 50-5 Thereof, Entitled "Annual Fire Prevention And Fire Safety Inspection Permit" To Include The Night Inspection Fee Previously Adopted Under Section 102.379 Of The City Code. · 2. Ordinance Amending Chapter 102 Of The Coda Of The City Of Miami Beach, Entitled "Taxation." By Deleting The Nightclub Fee Set Fortt1ln Section 102.379, Entitled "Schedule Of Taxes, Effective October 1, ~09", 5:04p.m. Ordinance Amending Chapter 50 Of The Code Of The City Of Miami Beach. Entitled "Fire Prevention And Protection," By Creatipg Section 50·6 Thereof, To Be Entitled "Fire Alarms, Regulations, Penalties, Enforcement" To Estab)).;-t, "\.. Requirements And Fines For False Fire Alarms. 5:04p.m. An Ordinance Amending Appendix A, Entitled "Fee Schedule" For Subsection (A) Of Section 110-168, Entitled "Sanitary Sewer Service Charge," Of Chapter 11 0 Of The Miami Baach City Code, Entitled "Utilities," Article IV, Entitled "Fees, Charges, Rates And Billing Procedure": Division 2 Thereof; Entitled "Rates, Fees And Charges; To Increase The Sanitary Sewer Service Charge Imposed By The City. 5:04p.m. ~ Ordinance Amending P.art I, Subpart 8, Article IX, Related Special Acts, Of The Miami Beach City Code Entitled "Pension System For Disability And Retirement Of Members Of Police And Fire Departments"; Implementing Provisions Of The 2012-20i5 Collective Bargaining Agreements Between The City And Fire Fighters Of Miami Beach.IAFF Local1510, And Miami Beach Fraternal Order Of Police, William Nichols Lodge No.6; Amending Section 62 Entitled "Definitions"; Amending Section 63 Entitled "Source Of Monies For Fund; Computation Of Liability; Use And Investment Of Fund"; Amending Section 65 Entitled "Computation Of Creditable Service; Service Record"; Amending Section 66 Entitled "Service And Disability Benefrts Generally"; Amending Section 67 Entitled "Cost Of Living Adjustment"; Amending Section 79 Entitled "Deferred Retirement Option Plan": Amending Section 82 Entitled "Military Service"; Creating A New Section 88 Entitled "Benefits For Members Hired-On Or After September 30,2013.
-------------------
RESOLUTION TO BE SUBMITTED
248
COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution Adopting And Appropriating The Fourth Amendment To The Police Confiscation
Trust Budget For Fiscal Year 2012/20131n The Amount Of $10,000, To Be Funded From The
Proceeds Of State Confiscated Funds, For The Appropriation And Expenditure Of Those Items
Set Forth In Exhibit "A," Which Shall Be Funded Through The Police Confiscation Trust Fund.
Key Intended Outcome Supported:
Increase Resident and Business ratings of Public Safety.
Supporting Data (Surveys, Environmental Scan, etc.): According to the 2012 Community
Satisfaction Survey conducted by Kerr & Downs Research, the top areas the City should focus
resources to improve public safety are as follows: (1) Reduce homelessness (58%); (2) Increase
the visibility of Police in neighborhoods (47%); (3) Enforcing Traffic laws (40%); and (4)
Improving communications between residents and police (40%).
Issue:
Shall the Mayor and City Commission adopt and appropriate the fourth amendment to the Police
Confiscation Trust Fund Bud et for Fiscal Year 20 12/13?
Item Summary/Recommendation:
The Chief of Police has reviewed and identified the needs for the appropriation and has
established that the expenditures of forfeiture funds are in compliance with Section 932.7055,
Florida State Statutes and the Guide to Equitable Sharing of Federally Forfeited Property for
Local Law Enforcement Agencies.
The Administration recommends that the Mayor and City Commission adopt the fourth
amendment to the Police Confiscation Trust Fund Budget for Fiscal Year 2012/13 for the
payment of Legal and Administrative Fees in the amount of $10,000.
Advisory Board Recommendation:
Financial Information:
Source of Amount Account
Funds: 1 Confiscation Funds:
fo· 2 $10,000 607-8000-351210 State Funds-Confiscation
e 3
4
OBPI Total $10,000
Financial Impact Summary:
Ci Clerk's Office Le islative Trackin :
Mauvett Rattigan, Miami Beach Police Department
Assistant City Manager
MIAMI BEACH
249
AGENDA ITEM
DATE
MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
TO:
FROM:
DATE:
SUBJECT:
COMMISSION MEMORANDUM
Mayor Matti Herrera Bower and Mem ers of the &~_'';mission
Jimmy L. Morales, City Manager 3~-·
September 30, 2013
A RESOLUTION ADOPTING AND APPROPRIATING THE FOURTH
AMENDMENT TO THE POLICE CONFISCATION TRUST BUDGET FOR
FISCAL YEAR 2012/2013 IN THE AMOUNT OF $10,000, TO BE FUNDED
FROM THE PROCEEDS OF STATE CONFISCATED FUNDS, FOR THE
APPROPRIATION AND EXPENDITURE OF THOSE ITEMS SET FORTH IN
EXHIBIT "A," WHICH SHALL BE FUNDED THROUGH THE POLICE
CONFISCATION TRUST FUND.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
ANALYSIS
Florida Statute 932.7055 provides for expenditures of forfeiture funds for law
enforcement purposes.
The Miami Beach Chief of Police, Raymond Martinez, has reviewed and identified the
need for the appropriation and has established that the expenditures of forfeiture funds
are in compliance with Section 932.7055, Florida State Statutes, and the Guide to
Equitable Sharing of Federally Forfeited Property for Local Law Enforcement Agencies.
These forfeiture funds have been deposited in the Police Confiscation Trust Fund. The
City has complied with all statutory procedures involved in the transaction of these
funds.
There are legal and administrative costs incurred in the City Attorney's Office in claiming
and obtaining these funds. The Confiscation Fund will pay an additional $10,000 for
administrative fees associated with claiming and obtaining State-related confiscated
funds, including advertising and court reporting costs.
CONCLUSION
The Administration recommends that the Mayor and City Commission adopt the Fourth
Amendment to the Operating Budget for the Police Confiscation Trust Fund for Fiscal
Year 2012/13, in the amount of $10,000 to be funded from the proceeds of State
Confiscation Funds as listed in Exhibit "A".
JLM/~0/~
250
RESOLUTION NO.-----
A RESOLUTION ADOPTING AND APPROPRIATING THE FOURTH
AMENDMENT TO THE POLICE CONFISCATION TRUST BUDGET FOR
FISCAL YEAR 2012/2013 IN THE AMOUNT OF $10,000, TO BE FUNDED
FROM THE PROCEEDS OF STATE CONFISCATED FUNDS, FOR THE
APPROPRIATION AND EXPENDITURE OF THOSE ITEMS SET FORTH IN
EXHIBIT "A," WHICH SHALL BE FUNDED THROUGH THE POLICE
CONFISCATION TRUST FUND.
WHEREAS, Section 932.7055 of the Florida Statutes sets forth the purpose and
procedures to be utilized for the appropriation and expenditures of the Police Confiscation Trust
Fund; and
WHEREAS, the proceeds and interest earned from the Police Confiscation Trust Fund is
authorized to be used for crime prevention, safe neighborhood, drug abuse education and
prevention programs, or for other law enforcement purposes; and
WHEREAS, the Chief of Police is authorized to expend these funds upon request to the
City of Miami Beach Commission, and only upon appropriation to the Miami Beach Police
Department by the City of Miami Beach Commission; and
WHEREAS, the Chief of Police of the City of Miami Beach has submitted a written
certification which states that this request complies with the provisions of Section 932.7055 of
the Florida Statutes (written certification attached as Exhibit B), and the Guide to Equitable
Sharing of Federally Forfeited Property for Local Law Enforcement Agencies; and
WHEREAS, funds in the amount of $10,000 are available in the Police Confiscation
Trust Fund.
STATE-
FEDERAL-
TOTAL-
CURRENT
BUDGET
$ 1,124,300
$ 312.800
$1,437,100
INCREASE
$ 10,000
$ __ _
$ 10,000
AMENDED
BUDGET
$1,134,300
$ 312.800
$1,447,100
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, adopting and appropriating the
Fourth Amendment to the Police Confiscation Trust Fund budget for fiscal year 2012/2013 in
the amount of $10,000, to be funded from the proceeds of State confiscated funds for the
appropriation and expenditure of those items set forth in Exhibit "A," which shall be funded
through the Police Confiscation Trust Fund.
PASSED and ADOPTED this ___ day of September, 2013.
ATTEST BY:
RAFAEL E. GRANADO, CITY CLERK
MAYOR MATTI HERRERA BOWER
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
251
"EXHIBIT A"
MIAMI BEACH CONFISCATED TRUST FUND BUDGET
FOURTH AMENDMENT~ FISCAL YEAR 2012/13
STATE CONFISCATION FUNDS
Cost connected with the prosecution and processing of State Forfeiture Cases
252
AMOUNT
$ 10,000
EXHIBIT"B"
CERTIFICATION
I, Raymond Martinez, Chief of Police, City of Miami Beach, do hereby certify that the
aforementioned proposed request for expenditures from the City of Miami Beach Police
Confiscation Trust Fund, for the 2012/2013 fiscal year providing funds for expenditures,
complies with the provisions of Section 932.7055(4)(a), Florida Statutes, and the Guide to
Equitable Sharing of Federally Forfeited Property for Local Law Enforcement Agencies.
Raymond Martinez, Chief of Police
Miami Beach Police Department
Date
253
N CJ'I ~ ~ ·MIAMI HERALD I MiamiHerald.com NE THURSDAY, SEPTEMBER 19. 2013 I 13NE MIAMI BEACH. CITY OF MIAMI BEACH NOTICE OF A SPECIAL CITY COMMISSION MEETING AND PUBLIC. HEARINGS NOTICE IS HEREBY given that a Special Commission Meeting regarding the Second Public Hearings to consider the adoption of the Millage Rate and Budget for FY 2013/2014 will be held by the City Commission of the City of Miami Beach, Florida, on Monday, September 30, 2013, commencing at 5:00 p:m., in the Commission Chambers, 3rd Floor, City Hall, 1700 Convention Center Drive, Miami Beach, Florida to consider tha following: 5:01p.m. A Resolution Adopting: 1) The Final Ad Valorem Millage Of 5.8909 Mills For General Operating Purposes, Which Is Six Md Eight-Tenth Percent (6.8%) Mora Than The "Rolled-Back" Rate Of 5.5158 Mills; Md 2) The Debt Service Millage Rata Of 0.2529 Mills for Fiscal Year (FY) 2013/14. 5:01p.m. A Resolution Adopting Final Budgets For The General, G.O. Debt Service, RDA Ad Valorem Taxes, Enterprise, And Internal Service Funds For Fiscal Year (FY) 2013/14. 5:02p.m. A Resolution Of The. Board Of Directors Of The Normandy Shores Local Government Neighborhood Improvement District Adopting The Final Ad Valorem Millage Of 1.2687 Mills For Fiscal Year (FY) 2013/14 For The Normandy Shores Local Government District, Which Is Nineteen Percent (19.0%) More Than The "Rolled-Back" Rate Of 1.0664 MillS. 5:02p.m. A Resolution Of The Board Of Directors Of The Normandy Shores Local Government Neighborhood Improvement District Adopting The Final Operating Budget For Fiscal Year (FY) 2013/14. 5:03p.m. A Resolution Adopting The Final Capital improvement Plan For Fiscal Years (FY) 2013/14-2017/1 B Md Adopting The Final Capital Budget For FY 2013/14. 5:03p.m. . A Resolution Adopting Fiscal Year (FY) 2013/14 Final" Budgets For Special Revenue Funds For Resort Tax; The 7th Street Parking Garage Operations; The 5th And Alton Parking Garage Operations; Art In Public Places (AiPP). Tourism And Hospitality Scholarship Program, Green/ Sustilinabllity Funds, Waste Hauler Additional Services And Public· Benefit Contribution Funds, Education Compact Funds, Red Ugh! Camara Funds, And Emergency 911 Funds. 5:03p.m. A Resolution Adopting The Final Budget Of $1,200,000 From Fiscal Year (FY) 2013/14 PAople's Transportation Plan (PTP) Funds And $87,000 From (FY) 2013/14 South Beach Concurrency Mitigation Funds, To Fund The Final Operating Budget For The South Beach Local in Miami Beach~ And Further Adopting The Final Budget Of $301,000 From FY 2013/14 People's Transportation Plan Funds For Administrative And Technical Operating Expenditures, As Part Of The Five Percent (5%) Allowable For Administralive Assistance And Technical Assistance. · 5:03p.m. A Resolution Authorizing The Adoption Of The Miami Beach Cultural Arts Council's Fiscal Year (FY) 2013/14 Final Budget in The Amount Of $1,470,000. 5:03p.m. A Resolution Adopting The Fiscal Year (FY) 2013114 Police Special Revenue Account Final Budget In The Amount Of $75,000 For The Purchase Of Those Items Set Forth In Exhibit "A," And Such Account Funded By Unclaimed Evidence Currently Held In The Police Spacial Revenue Account. " " .5:03p.m. A Resolution Adopting The Police Confiscation Tnust Fund Final Budget For Fiscal Year (FY) 2013/14 In The Amount Of $724,000, To BA Funded From State Confiscated Funds In The Amount Of $235,000 Md Federal Justice Confiscated Funds In The Amount Of $489,000, For The Appropriation And Expenditure Of Those Items Sst Forth In Exhibit "A," Which Shall Be Funded Through The Police Confiscation Trust. 5:03p.m. . A Resolution Adopting The Fiscal Year (FY) 2013/2014 Police Training &School Resources Fund Final Budget In The Amount Of $3!),000. 5:03p.m. Resolution Adopting The Second Amendment To The General Fund, Enterprise, Internal Service Fund, And Spacial Revenue Fund Budgets For Fiscal Year (FY) 2012/13. 5:03p.m. A Resolution Adopting And Appropriating Tile Fourth Amendment To The Pollee Confiscation Tnust Budget For Fiscal Year 2012/2013 In The Amount Of $10,000, To Be Funded From The Proceeds Of State Conliscated Funds, For The Appropriation And Expenditure Of Those Items Set Forth In Exhibit "A," Which Shall Be Funded Through The Police Confiscation Trust Fund. · 5:04p.m. 1. Ordinance Amending Chapter 50 Of The City Of Miami Beach Code, Entitled "fire Prevention And Protection,·· By Amending Section 50-4 Thereof, Entitled "Enforcement By Fire Inspectors; Notice Of Violation," To Add Citations And IJTiplament New Fine Schedule Related To Fire Code Violations; By Amending Section 50-5 Thereof, Entitled "Annual Fire Prevention And Fire Safety Inspection Permit" To Include The Night Inspection Fee Previously Adopted Under Section 102.379 OfThe City Code. · 2. Ordinance Amending Chapter 102 Of The Code Of The City Of Miami Beach. Entitled "Taxation." By Deleting The Nightclub Fee S€11 Forth In Section 102.379, Entitled "Schedule Of Taxes, Effective October 1, 2.009". 5:04p.m. Ordinance Amending Chapter 50 Of The Code Of The City Of Miami Beac"h, Entitled "Fire Prevention And Protection," By Creating Section 50-8 Thereof, To Be Entitled "Fire Alarms, Regulations, Penalties, Enforcement" To Establ)3l'l ,. Requirements And Fines For False Fire Alanms. 5:04p.m. M Ordinance Amending Appendix A, Entitled "Faa Schedule" For Subsection (A) Of Section 110-168, Entitled "Sanitary Sewer Service Charge," Of Chapter 110 Of The Miami Beach City Code, Entitled "Utilities.' Article IV, Entitled "Fees, Charges, Rates Md Billing Procedure"; Division 2 Tharaof, Entitled "Rates, Fees And Charges," To Increase The Sanitary Sewer Service Charge Imposed By The City" 5:04p.m. ~ Ordinance Amending P.art I, Subpart B, Article IX, Related Special Acts, OfThe Miami Beach City Code Entitled "Pension System For Disability And Retirement Of Members Of Police And Fire Departments"; Implementing Provisions Of The 2012-2015 Collective Bargaining Agreements Between The City And Fire Fighters Of Mian:li Beach, IAFF Local 1510, And Miami Beac11 Fraternal Order Of Police, William Nichols Lodge No.8; Amending Section 62 Entitled "Delinitions"; Amending Section 63 Entitled "Source Of Monies For Fund; Computation Of Liability; Use And Investment Of Fund"; Amending Section 65 Entitled "Computation Of Creditable Service; Service Record"; Amending Section 66 Entitled "Service And Disability Benefits Generally"; Amending Section 67 Entitled "Cost Of Living Adjustment"; Amending Sect'1on 79 Entitled "Deferred Retirement Option Plan"; Amending Section 82 Entitled "Military Service"; Creating A New Section 88 Entitled "Benefits For Members Hired-On Or Alter September 30, 2013.
COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution approving the allocation of $651 ,000 from FY 2013/14 General Fund account 011.0930 to the
Friends of the Bass Museum for the purpose of funding operating expenses at the Museum through September 30,
2014; and further authorizing the City Manager to execute a Letter Agreement with the Friends oft he Bass Museum in
the amount of $651,000.
Key Intended Outcome Supported:
Increase community rating of cultural activities.
Supporting Data (Surveys, Environmental Scan, etc.):
The 2012 Community Satisfaction Survey shows six in ten residents (61 %) claimed there were enough museums in
Miami Beach, yet 34% thought there were too few. In 2009, only 29% of residents thought there were too few
museums. Residents in South Beach/Bella Isle (45%) were more likely to think there were too few museums.
Item Summary/Recommendation:
The Bass Museum was established from its inception as a strong public/private partnership through a contractual
agreement entered into 45 years ago when the City accepted the gift of the art collection of John and Johanna Bass.
This agreement stipulates that the City will maintain the collection in perpetuity, keep it open to the public, and provide
basic funding for the maintenance and exhibition of the collection. The agreement further stipulates that the Bass
Museum, as an operating entity, should be overseen by a Board of Trustees. In addition to the City and the Board of
Trustees, a third entity has existed to promote and further the mission of the Bass Museum of Art: The Friends of the
Bass Museum, Inc.
At the June 3, 2009, City Commission Meeting, Resolution No. 2009-27089 was approved, which authorized the
transfer of $137,000 to the Friends of the Bass Museum. Transferring the budget allocations for certain line items
began the process oftransitioning much of the day-to-day administration and oversight of the Museum to the Friends
pending a larger re-vamp of the governing structure of the Museum. This concept was also discussed at the May 5,
2009 Finance and Citywide Projects Committee. The Finance Committee approved the transfer ofthose operating line
item balances and recommended that the Administration come back, as part of the City budget process, for any future
allocations. Accordingly, at the September 24, 2009 City Commission Meeting, Resolution No. 2009-27216 was
approved, authorizing the allocation of $512,000 to the Friends of the Bass Museum, to fund certain operating
expenses for Fiscal Year 2009-10. Similar allocations were approved in 2010 (Resolution No. 201 0-27505; $536,495),
2011 (Resolution No. 2011-27757; $623,391.) and 2012 (Resolution No. 2012-28027; $585,501).
On March 10, 2010, the City Commission adopted Resolution No. 2010-27349 amending the agreement between the
City and Dennis Richard. Similar to the September 2012 action, the Administration is seeking authorization to allocate
$651,000 to the Friends of the Bass for salary expenses related to the Museum's Assistant Director, curatorial services,
security guard, office associate IV and a building supervisor, as well as other operating expenses. In an effort to ease
the future privatization of the Bass Museum, recently-vacated City positions have been filled as employees ofthe Bass
Museum (non-profit entity). As previously stated, the objective is to transition all Bass Museum positions to the Bass
over time, which will allow for significant savings to the City in salaries and benefits. Jn FY 13/14, another vacant
position (Registrar) will not filled by the City and the Bass Museum will assumed the responsibility for this position. Of
the eight (8) City funded Bass Museum positions, two (2) are currently City employees. The remaining six (6) positions
have been filled as employees of the Friends of the Bass Museum and the City has transferred the funding for these
positions to the Bass Museum.
Source of Amount
~ 1 $651,000
I Total $651,000
Financial Impact Summary;
Ci Clerk's Office Le islative Trackin
Max Sklar, ext. 6116
MIAMI BEACH 255
5, 2009 meetin .
Account Approved
FY 2013/14 General Fund
011.0930
AGENDA ITEM _..:..._R_7..:....-=L=--
DATE ~'30-1'$
MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and Me
FROM: Jimmy L. Morales, City Manager
DATE: September 30, 2013
SUBJECT A RESOLUTION OF THE MAYOR D CITY COMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA, APPROVING A ALLOCATION, IN THE AMOUNT OF $651,000,
FROM FY 2013/14 GENERAL FUND ACCOUNT NO. 011.0930; SAID ALLOCATION TO
BE PROVIDED AND UTILIZED BY THE FRIENDS OF THE BASS MUSEUM, INC., FOR
THE PURPOSE OF CONTINUING TO FUND AND PROVIDE CERTAIN OPERATING
EXPENSES AT THE BASS MUSEUM OF ART, THROUGH SEPTEMBER 30, 2014; AND
FURTHER AUTHORIZING THE CITY MANAGER TO EXECUTE A NEW LETTER
AGREEMENT WITH THE FRIENDS OF THE BASS MUSEUM, INC. MEMORIALIZING
THE PARTIES' RESPECTIVE OBLIGATIONS WITH REGARD TO CERTAIN
MANAGEMENT AND OPERATION RESPONSIBILITIES OF THE BASS MUSEUM
THROUGH SEPTEMBER 30,2014.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
FUNDING
Funding is available in the FY 13/14 General Fund, Bass Museum of Art Budget.
BACKGROUND
The Bass Museum was established from its inception as a strong public/private partnership through a
contractual agreement entered into 49 years ago when the City accepted the gift of the art collection of
John and Johanna Bass. This agreement stipulates that the City will "maintain the collection in
perpetuity ... provide for the exhibition of the collection, keep it open and available to the public," and
provide basic funding for the maintenance and exhibition of the collection. The City fulfills this obligation
by funding the operational elements of the Museum, and maintaining the building, which is a City asset.
The agreement further stipulated that the Bass Museum, as an operating entity, should be overseen by a
Board of Trustees with responsibility for Museum policies and procedures, as well as day-to-day
management through the staff it employed. The Museum's Executive Director/Chief Curator, for example,
is a City employee with full benefits, but is hired by, and answers to, the Board of Trustees.
In addition to the City and the Board of Trustees, a third entity has existed to promote and further the
mission of the Bass Museum of Art: The Friends of the Bass Museum, Inc. This private and separate
501 (c)3 organization was established in 1978 as the membership and fundraising arm of the Museum.
The President of the Friends chairs the Board of Trustees. The Friends' Board of Directors served as
advisory to the Trustees, advocated and raised funds for the Museum, and sponsored Museum
programs, which included all special exhibitions and educational programs. The Museum's membership,
education, development and marketing efforts were realized by employees of the Friends of the Bass
Museum. Thus the current Museum staff consists of City employees (both classified and unclassified)
and Friends employees, with substantial differences in benefits and pay scales.
256
Bass Museum of Art
FY 2013114 Budget Allocation
September 30, 2013
Page 2of3
ANALYSIS
The Administration began working with the Museum's staff and Boards to streamline the current
governance model and to standardize employment practices. The need for a modification of the
Museum's governance structure was also identified through a Strategic Planning Process and Peer
Review. While the City remains fully committed to the Bass Museum and its success, both the
Administration and the Museum felt that the City can continue to fulfill its contractual obligations without
having actual City employees working at the Museum, while funding for the Museum may be better
allocated if the Museum is able to function independent of certain City processes and contracts. To this
end, two recently-vacated City positions at the Bass, the Assistant Director and Curator, have been filled
as employees of the Friends. The objective is to transition all Bass Museum positions to the Friends of
the Bass over time, which will allow for significant savings to the City in salaries and benefits (especially
pension). Additional savings in certain operational line items have also been identified.
At the June 3, 2009, City Commission Meeting, Resolution No. 2009-27089 was approved, which
authorized the transfer of $137,000 to the Friends ofthe Bass Museum. In addition to providing them with
direct oversight and management of these operational issues, this also allows the Friends to pursue
potential savings by using non-City contracts for services such as carpet cleaning or for the purchase of
office supplies, for example. This action also began the process of transitioning much of the day-to-day
administration and oversight to the Friends. This was an important step in moving towards increased
simplification of the Museum's governance structure, which has been considered essential for the future
well-being of the institution and was included in the Museum's own five-year strategic plan.
This concept was also discussed at the May 5, 2009 Finance and Citywide Projects Committee.
The Finance Committee approved the transfer of those operating line item balances and
recommended that the Administration come back, as part of the City budget process, for any future
allocations. Accordingly, at the September 24, 2009 City Commission Meeting, Resolution No. 2009-
27216 was approved, authorizing the allocation of $512,000 to the Friends of the Bass Museum, to
fund certain operating expenses for Fiscal Year 2009-10. Similarly, at the September 20, 2010
Commission meeting, Resolution No. 2010-27505 was approved, allocating $536,495, on
September 27, 2011, Resolution No. 2011-27757 was approved, allocating $623,391 and on
September 27, 2012, Resolution No. 2012-28027 was approved, allocating $ 585,501.
Concurrent with the above, in August 2009, the Administration, the testamentary representative of
the Bass Family, and representatives of the Friends, commenced discussions to begin the process
of developing a new governance model for the Museum, which includes an overhaul of the existing
by-laws of the Friends, culminating in reconstituting that 501 (C)3 nonprofit organization as the Bass
Museum of Art, Inc. (which entity will replace the Friends as the new governing entity for the
Museum).
On March 10, 2010, the City Commission adopted Resolution No. 2010-27349 amending the agreement
between the City and Dennis Alan Richard (as Successor in Interest to John and Johanna Bass). This
new Agreement, among other things, replaced both the existing Bass Board of Trustees and the
Friends of the Bass Museum, Inc., with the Bass Museum of Art, Inc., a 501 (c)3, composed of actual
stakeholders {as opposed to the then current Board of Trustees, who maintained their seats by
virtue of their contractually designated positions under the 1963 Agreement). The City Manager
retained membership on the new governing board, with voting power equivalent to 20% of the
membership of the Board, comparable to the City Manager's representation on the previous Board
of Trustees. The day-to-day responsibility to ensure the City's contractual obligations to maintain
the Collection would be handled by this new governing body through a separate management
agreement with the City.
257
Bass Museum of Art
FY 2013114 Budget Allocation
September 30, 2013
Page 3 of3
Similar to the September 2009, 201 0, 2011 and 2012 actions, the Administration is seeking authorization
to allocate $651,000 to the Friends of the Bass for salary expenses related to the Museum's Assistant
Director, curatorial services, security guard, Office Associate IV and a building supervisor. In an effort to
ease the future privatization of the Bass Museum, recently-vacated City positions have been filled as
employees of the Bass Museum (non-profit entity). As previously stated, the objective is to transition all
Bass Museum positions to the Bass over time, which will allow for significant savings to the City in
salaries and benefits. In FY 2013/14, another position (Registrar) will become vacant and the Bass
Museum will assume responsibility for this position. The proposed allocation reflects the salary for the
additional position. Of the eight (8) City funded Bass Museum positions, two (2) are currently City
employees. The remaining six (6) positions have been filled as employees of the Friends of the Bass
Museum, and the City has transferred the funding for these positions to the Bass Museum.
Additionally, the Administration recommends allocating funds for operating expenses as approved in
2010. The allocation is broken out as follows:
• Salaries and Benefits: $304,274
• Professional Services: $ 93,343
• Electricity: $108,000
• Telephone: $ 2,000
• Sanitation: $ 900
• Rent/Building/Equipment (art storage): $113,184
• Contract Maintenance: $ 8,800
• Office Supplies: $ 7,000
• Repairs and Maintenance: $ 1,000
• Other Operating Expenses: $ 10,000
• Dues: $ 2,500
TOTAL $651,000
Similar to the previous allocation, the Administration also recommends entering into a letter agreement
with the Friends delineating the responsibilities the Friends would be required to meet in exchange for the
funding. These obligations would be very similar to functions currently carried out jointly between the City
and Friends.
CONCLUSION
The Administration recommends approving the transfer of currently-budgeted operating funds from the
City t~ry.in s of the Bass Museum, Inc.
/JLM~/ ~ T:\AGE~DA 13\September 30\Bass Budget Memo.doc
258
BASS MUSEUM FY 2013/14 BUDGET
14 Budget CMB-Proj FOB-Proj TOTAL
111 Salaries $ 492,274 $ 193,000 $ 299,274 $ 492,274
135 OT $ -$ -$ -
153 Allowances $ 6,000 $ 6,000 $ -$ 6,000
154 Uniforms $ -$ -$ -
159 Pension $ 9,000 $ 9,000 $ -$ 9,000
160 401 $ -$ -$ -
161 Retirement $ 80,000 $ 80,000 $ -$ 80,000
162 Health $ 14,000 $ 9,000 $ 5,000 $ 14,000
163 Work Camp $ 1,000 $ 1,000 $ -$ 1,000
165 ss $ 4,000 $ 4,000 $ -$ 4,000
166 FICA $ -$ -$ -$ -
Sub Total $ 606,274 $ 302,000 $ 304,274 $ 606,274
311 Temp Labor $ -$ -
312 Pros Svcs $ 93,343 $ 93,343 $ 93,343
314 Elec $ 108,000 $ 108,000 $ 108,000
316 Tele $ 2,000 $ 2,000 $ 2,000
319 Sanitation $ 900 $ 900 $ 900
323 RBE $ 113,184 $ 113,184 $ 113,184
325 Cont. Maint $ 8,800 $ 8,800 $ 8,800
327 Ads $ -$ -
341 Office Supp $ 7,000 $ 7,000 $ 7,000
342 Repair/Maint $ 1,000 $ 1,000 $ 1,000
343 Other Ops $ 10,000 $ 10,000 $ 10,000
361 Dues $ 2,500 $ 2,500 $ 2,500
363 Travel $ -$ -$ -
367 Training $ -$ -$ -
Sub Total $ 346,727 $ -$ 346,727 $ 346,727
501 Cent Svcs $ 2,000 $ 2,000 $ -$ 2,000
502 Prop Mgmt $ 88,000 $ 88,000 $ 88,000
503 Fleet $ 3,000 $ 3,000 $ -$ 3,000
504 Comm $ 62,000 $ 62,000 $ -$ 62,000
505 Self Ins $ 111,000 $ 111,000 $ -$ 111,000
506 Camp $ 69,000 $ 69,000 $ -$ 69,000
512 Prop/Eiec $ 14,000 $ 14,000 $ -$ 14,000
Sub Total $ 349,000 $ 349,000 $ -$ 349,000
TOTAL $ 1,302,001 $ 651,000 $ 651,000 $ 1,302,001
259
--------------
RESOLUTION NO .. _________ _
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, APPROVING AN ALLOCATION,
IN THE AMOUNT OF $651,000, FROM FY 2013/14 GENERAL FUND
ACCOUNT NO. 011.0930; SAID ALLOCATION TO BE PROVIDED
AND UTILIZED BY THE FRIENDS OF THE BASS MUSEUM, INC.,
FOR THE PURPOSE OF CONTINUING TO FUND AND PROVIDE
CERTAIN OPERATING EXPENSES AT THE BASS MUSEUM OF
ART, THROUGH SEPTEMBER 30, 2014; AND FURTHER
AUTHORIZING THE CITY MANAGER TO EXECUTE A NEW LETTER
AGREEMENT WITH THE FRIENDS OF THE BASS MUSEUM, INC.,
MEMORIALIZING THE PARTIES' RESPECTIVE OBLIGATIONS WITH
REGARD TO CERTAIN MANAGEMENT AND OPERATION
RESPONSIBILITIES OF THE BASS MUSEUM, THROUGH
SEPTEMBER 30,2014.
WHEREAS, the Bass Museum (Museum) was established from its inception as a
strong public/private partnership through a contractual agreement entered into in 1963
between the City and John and Johanna Bass, whereby the City accepted the gift of the
art collection of John and Johanna Bass (the Bass Collection), in exchange for making
the Bass Collection open and available to the public in a building maintained by the City
(the 1963 Agreement and all subsequent amendments thereto is hereinafter referred to
as the "1963 Bass Agreement"); and
WHEREAS, the 1963 Bass Agreement, requires the City to maintain the Bass
Collection in perpetuity; provide for the exhibition of the Collection; keep it open and
available to the public; and provide basic funding for the maintenance and exhibition of
the Collection; and
WHEREAS, the City fulfills this obligation by funding the operational elements of
the Bass Museum and maintaining the building, which is a City asset; and
WHEREAS, the 1963 Bass Agreement further stipulates that the Bass Museum
shall be overseen by a Board of Trustees, who has the responsibility for Museum
policies and procedures, as well as day-to-day management through the staff it
employs; and
WHEREAS, a third entity exists to promote and further the mission of the Bass
Museum, the Friends of the Bass Museum, Inc., which is a 501(c)3, established in 1978
as the membership and fund raising arm of the Museum; and
WHEREAS, since 2008, the Administration has been working closely with the
Bass Board of Trustees (Bass Board) and the Friends of Bass Museum, lnc.(Friends) to
streamline the current governance model, standardize employment practices, and
empower the Museum to fully realize its potential as the City's prominent art institution;
and
260
WHEREAS, on March 10, 2010, the City Commission adopted Resolution No.
2010-27349 which approved an Amended and Restated Bass Museum Agreement
between the City and Dennis Alan Richard (as successor in interest to John and
Johanna Bass); the Amended and Restated Agreement was intended to replace and
supersede the 1963 Bass Agreement; and
WHEREAS, since 2009, the City has approved Resolution Nos. 2009-27089
2009-27216, 2010-27505,2011-27757, and 2012-28027, all with corresponding Letter
Agreements, whereby the City agreed to appropriate and transfer budgeted operating
funds for the Museum, in consideration of the Friends' agreement to undertake certain
management and operational responsibility (on behalf of the City) for the Museum; and
WHEREAS, the City and Friends have agreed to execute another Letter
Agreement for Fiscal Year (FY) 2013/14, whereby the Friends will to continue to provide
certain oversight and management responsibilities relative to the Bass Museum,
through September 30, 2014; the Letter Agreement is attached and incorporated as
Exhibit "A" hereto.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH FLORIDA that the Mayor and City
Commission hereby appropriate $651,000 from FY 2013/14 General Fund Account No.
011.0930; said appropriation to be provided to and utilized by the Friends of the Bass
Museum, Inc. for the purpose of continuing to fund and provide certain operating
expenses at the Bass Museum of Art, through September 30, 2014; and further
authorizing the City Manager to execute a new Letter Agreement with the Friends of the
Bass Museum, Inc., memorializing the parties' respective obligations with regard to
certain management and operation responsibilities of the Bass Museum, through
September 30, 2014.
PASSED and ADOPTED this 30th day of September, 2013.
MAYOR
ATTESTED BY:
CITY CLERK
T:\AGENDA\2013\September 30\Bass Museum Reso.doc (Recovered).rtf
(
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261
APPROVED AS TO
FORM & LANGUAGE
& f()tl XECUTION
MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive. Miami Beach. Florida 33139, www.miamibeachfl.gov
OFFICE OF THE CITY MANAGER
Tel 305.673.7010, Fax: 305.673.7782
September 30, 2013
George Lindemann, President
Friends of the Bass Museum, Inc., and
The Bass Museum of Art, Chairperson
2121 Park Avenue
Miami Beach, Florida 33139
Re: Agreement between the City of Miami Beach, Florida (City) and the Friends
of the Bass Museum, Inc. (Friends) for the Continued Management and
Operation of the Bass Museum of Art from October 1, 2013 to September
30,2014
Dear Mr. Lindemann:
The foregoing Letter Agreement shall confirm the understanding between the City and
the Friends, with regard to the Friends' continuing to provide certain management and
operational responsibilities at the Bass Museum of Art, located at 2121 Park Avenue,
Miami Beach, Florida (hereinafter the Bass Museum or the Museum), for a term
commencing on October 1, 2013 (Commencement Date), and terminating on
September 30, 2014 (the Term).
Throughout the Term, the Friends agree to provide the following services in support of
the ongoing management and operation of the Bass Museum (hereinafter, such
services are collectively referred to as the Services):
• Administer, operate, and maintain the John and Johanna Bass Collection (the
Collection), as contemplated pursuant to the terms and conditions of that certain
agreement between the City and John and Johanna Bass, dated July 8, 1963, as
amended and restated on March 10, 2010, and approval pursuant to the July 8,
1963 agreement between the City and John and Johanna Bass, and the March
1 0, 2010 amended and restated agreement between the City and Dennis Alan
Richard (as Successor in Interest to John and Johanna Bass, as well as any
amendments thereto, is hereinafter referred to as the Bass Agreement) ..
• Develop and implement exhibitions, programs, and activities which support and
promote the goals and priorities agreed upon by the City and the Friends
(including, without limitation, those which are consistent with and continue to
further the purposes set forth in the Bass Agreement).
262
• Provide certain day-to-day administrative services in support of the Collection, as
well as any and all other art work(s) in the Museum, and the aforestated
activities, to ensure that the Museum continues to be operated, managed, and
maintained in a first-class manner, consistent with similar world-class public
museums of comparable size and budget to the Bass Museum and including,
without limitation, acquisition of services, equipment, and supplies; day-to-day
housekeeping and maintenance; record-keeping; collections and billings; and
similar services.
The Friends represents to City that, prior to the commencement of the Term, its
authorized representatives have inspected the Bass Museum building; accordingly, the
Friends hereby accept the facility 'AS IS, WHERE IS, AND WITH ALL FAULTS"
existing as of the Commencement Date.
In the event that any claim or controversy arises with respect to the Agreement, the
Friends and the City hereby knowingly and voluntarily waive their rights to assert any
argument or defense alleging inadequate or insufficient consideration.
Attached as Exhibit "A" hereto is the Museum's Operating Budget for the Term (the
Operating Budget or Budget), which the City and Friends have mutually reviewed and
approved. The City and Friends hereby agree and acknowledge that said Budget is
adequate for the provision of the Services. The Friends shall not exceed the Operating
Budget, which has been established at$ 651,000.
The Friends shall use best efforts to undertake, deliver and perform the Services, in
accordance with, and in the amount provided by, the Operating Budget. The Friends
agree to notify the City Manager within ten (1 0) days of any significant change or
variance in the bottom line numbers in the Operating Budget, and any material increase
in any identified cost(s) and/or expense(s) from thaUthose provided for in the Operating
Budget. Notwithstanding the preceding, or anything contained in this Agreement, the
Friends shall not exceed, commit, or contract to expend any sum in excess of the
aggregate amount allowed in the Operating Budget without first obtaining the prior
written consent of the City Manager, which consent, if granted at all, shall be in the
Manager's sole and reasonable judgment and discretion.
The Friends shall pay all items of expense related to the Services (and subject to the
amount indicated in the approved Operating Budget) from JP Morgan (General Operating
Account) #849186630. In addition to payment of any operating expenses related to the
provision of the Services, any and all revenues generated by the Friends' (pursuant to
the duties set forth herein) shall also be deposited into this account. Deposits and/or
withdrawals must prepared by the Assistant Director and confirmed by the Executive
Director. All checks exceeding five thousand dollars ($5,000) require two signatures.
Authorized signatories on the account are as follows:
• Executive Director;
• President of the Board;
2
263
• Vice-President of the Board;
• Secretary of the Board.
The Friends agree to keep and maintain an office in the Museum devoted exclusively to
its performance/provision of the Services. The Friends shall keep and maintain all
records related to, and in support of, the Services at such office. Any financial records
shall be maintained in accordance with generally accepted accounting principles. The
City Manager or his authorized designees shall have the right, at any time during the
Term, to audit and inspect any and all Friends' records, upon reasonable written or
verbal notice to the Friends, and during the Museum's normal hours of operation.
The City and the Friends shall each appoint a contract administrator who shall monitor
the parties' compliance with the terms of this Agreement and, in the case of the Friends,
who shall serve as the point person for the City with regard to the Services. Unless
otherwise notified, the contract administrators for each party are as follows:
For the City:
Gary Farmer, Cultural Affairs Program Manager
Tourism and Cultural Development Department
City of Miami Beach
1755 Meridian Avenue
Miami Beach, Florida 33139
305-673-7577
For the Friends:
Silvia Karman Cubina
Executive Director/Chief Curator
Friends of the Bass Museum
2121 Park Avenue
Miami Beach, Florida 33139
305-673-7530
The Friends agree to defend, indemnify and hold harmless the City, and its officials,
directors, officers, employees, agents, contractors, servants, successors and assigns
against any claims, causes of actions, costs, expenses, (including reasonable attorney's
fees) liabilities, or damages arising out of or in connection with any negligent act or
omission, or intentional misconduct on the part of the Friends or any of its officials,
directors, officers, employees, agents, contractors, servants, successors and assigns, in
the performance of its obligations under this Agreement and/or from the Services.
Additionally, and notwithstanding the indemnification/hold harmless obligations in the
preceding paragraph, or any other term or condition of this Agreement, the Friends shall
defend, indemnify and hold harmless the City, its officials, directors, officers,
employees, agents, contractors, servants, successors and assigns, against any claims,
causes of actions, costs, expenses (including reasonable attorney's fees), liabilities, or
damages arising out of or in connection with any claim, controversy or cause of action
brought against the City of Miami Beach (and including its officers, employees, agents,
and contractors) alleging any breach by the City of the Bass Agreement as a result of
3
264
the execution of this letter agreement between the City and Friends.
The indemnification and hold harmless requirements in the two preceding paragraphs
shall survive the termination or expiration of this Agreement.
Notwithstanding this indemnification, and as a further condition, the Friends shall, at its
sole cost and expense, maintain in full force and effect throughout the Term of the
Agreement following insurance:
Commercial General Liability Insurance, on an occurrence form, in the amount of
Two Million ($2,000,000} Dollars, per occurrence, for bodily injury, death,
property damage, and personal injury. This policy must name the City of Miami
Beach, Florida, as additional insured.
Workers' Compensation and Employers' Liability coverage, in accordance with
Florida statutory requirements.
All-Risks property and casualty insurance, written at a minimum of 80% of
replacement cost value and with replacement cost endorsement, covering all of
Friends' personal property in the Museum and all improvements installed in the
Museum by or on behalf of the Friends.
The Friends shall provide proof of the aforestated coverages to the City Manager, within
thirty (30) days of execution of this Letter Agreement. It is understood and agreed that
any coverage provided by the Friends is primary to any insurance or self-insurance
program the City has for the Museum, and that there shall be no right of recovery or
subrogation against the City. All policies must be issued by companies authorized to do
business in the State of Florida and assigned a rating of B+VI or better, per Best's Key
Rating Guide, latest edition.
This Letter Agreement may be terminated by the City Manager, for cause, in the event
of a breach by the Friends' of any term(s) and/or condition(s) set forth herein and the
Friends' failure to satisfactorily cure same within seven {7) days of written notice of such
breach by the City Manager or his designee; or by either party, for convenience (and
without cause), upon fifteen (15) days prior written notice to the other party.
All written notices and communications required or permitted hereunder may be
delivered personally to the representatives of the Friends and the City listed below or
may be mailed by registered mail, postage prepaid (or airmailed if addressed to an
address outside of the city of dispatch}.
Until changed by notice in writing, all such notices and communications shall be
addressed as follows:
4
265
TO FRIENDS:
TO CITY:
Friends of the Bass Museum, Inc.
Attn: George Lindemann
President
2121 Park Avenue
Miami Beach, Florida 33139
(305) 673-7530
City of Miami Beach
Attn: Max Sklar
Cultural Arts & Tourism Dev. Director
1700 Convention Center Drive
Miami Beach, Florida 33139
(305) 673-7000, Ext. 6116
Notices hereunder shall be effective: If delivered personally, on delivery; if mailed to an
address in the city of dispatch, on the day following the date mailed; and if mailed to an
address outside the city of dispatch on the seventh day following the date mailed.
This Agreement shall be governed by, and construed in accordance with, the laws of
the State of Florida, both substantive and remedial, without regard to principles of
conflict of laws. The exclusive venue for any litigation arising out of this Agreement
shall be Miami-Dade County, Florida, if in state court, and the U.S. District Court,
Southern District of Florida, if in federal court. BY ENTERING INTO THIS
AGREEMENT, CITY AND FRIENDS EXPRESSLY WAIVE ANY RIGHTS EITHER
PARTY MAY HAVE TO A TRIAL BY JURY OF ANY CIVIL LITIGATION RELATED TO,
OR ARISING OUT OF, THIS AGREEMENT.
The Friends hereby represents, warrants and covenants to the City:
(i) that it has the full legal right, power and authority to enter into this
Agreement and to grant the rights and perform the obligations herein, and
that no third party consent or approval is required to grant such rights or
perform such obligations hereunder;
(ii) that this Agreement has been duly executed and delivered by the
President of the Friends, and attested to by the Secretary, and constitutes
a valid and binding obligation of the Friends, enforceable in accordance
with its terms; and
(iii) that the Friends will comply with all laws applicable to its management of
the Museum, as set forth in this Agreement; provided that the Friends will
not be required to undertake any compliance activity, or have any liability
under this Agreement, if such activity requires any capital expenditure
beyond the approved Operating Budget.
5
266
Neither party may assign this Agreement.
Neither this Agreement, nor any of its terms, may be changed, modified, waived, or
terminated except by an instrument in writing, signed by an authorized representative,
which shall be the City Manager (on behalf of the City), and the President of the Friends
(on behalf of the Friends).
The City and Friends acknowledge and agree that they are not joint venturers, partners,
or joint owners with respect of the Bass Museum and/or with respect to this Agreement
and/or the Services. Nothing contained in this Agreement shall be construed as creating
a partnership, joint venture or similar relationship between the City and the Friends.
Any employees at the Bass Museum who are City of Miami Beach employees shall
continue to remain City employees throughout the Term (unless otherwise terminated
by the City), and shall remain under the supervision, direction and control of the City.
Additionally, for purposes of this Agreement (or otherwise) no officer, director,
employee, agent, or contractor of the Friends shall be deemed to be an agent or
employee of the City, and shall not attain any rights or benefits under the Civil Service
or Pension Ordinance of the City, or any right generally afforded Classified or
Unclassified employees' or be deemed entitled to Florida Worker's Compensation
benefits as an employee of the City, or accumulation of sick or annual leave.
(THE BALANCE OF THIS PAGE LEFT INTENTIONALLY BLANK)
6
267
Attest: CITY OF MIAMI BEACH, FLORIDA
City Clerk Jimmy L. Morales, City Manager
Date
Attest: FRIENDS OF THE BASS MUSEUM, INC.
Secretary George Lindemann, President
Date
T:IAGENDA\2013\September 30\Bass Letter Agreement _sept 2013.doc
APPROVED AS TO
FORM & LANGUAGE
&FOil CUTION
7
268
COMMISSION ITEM SUMMARY
Condensed Title:
A resolution adopting and approving the Miami Beach Visitor and Convention Authority (MBVCA) FY
2013/2014 bud et in the amount of $2,664,000.
Key Intended Outcome Supported:
Maximize Miami Beach as a destination brand.
Increase community ratings of cultural and tourism related activities.
Supporting Data (Surveys, Environmental Scan, etc.): According to the 2012 Survey, around two out of
three businesses felt the number of restaurants and nightclubs was about right, while 60% of businesses
thought there were too few museums (61% of residents thought the City had the right number of museums).
Businesses' positive ratings for City's management of special events were down considerably from 74% in
2009 to 59% in 2012. Despite this result, the percentage of businesses that thought the City held the right
number of major events increased from 50% in 2009 to 66% in 2012. Residents in 2012 reported visiting
various venues and cultural activities more frequently in 2012 than in 2009. The typical resident ate in
restaurants 77 times in the past year, went to the beach 67 times and visited City parks and recreational
areas 58 times. Conversely, the typical resident went to museums and nightclubs only eight times in the past
year.
Issue:
Shall the Mayor and Commission approve the Miami Beach Visitor and Convention Authority (MBVCA) FY
2013/2014 bud et in the amount of $2,664,000.
Item Summary/Recommendation:
This budget allows the MBVCA to continue its mission to support, maintain and develop quality programs, by
strategically focusing its investments which generate, satisfy and enhance the year-round tourist
attractiveness of Miami Beach. The MBVCA's budget funds programs and special events designed to
promote the destination.
The MBVCA is committed to a careful, long-term plan for allocation of resources to build the uniqueness of
Miami Beach as one of the world's greatest communities and tourist destinations.
Adviso Board Recommendation:
The Miami Beach Visitor and Convention Authority (MBVCA) board unanimously approved the FY
2013/2014 bud et durin its' Au ust 7, 2013 board meetin .
Financial Information·
Source of Amount FB 1 $2,289,000
2 $200,000
3 $175,000
4
PI Total $2,664,000
Financial Impact Summary:
islative Trackin
T:IAGENDA\201219-27-12\VCA Budget Comm Summary doc
MIAMI BEACH
Account Approved
2% Resort Tax Revenue
Rollover from FY 2011112 year
Unrestricted Reserve
City Manager
269
AGENDA ITEM --=R""""::"7_M---=c_
DATE q-3cJ-f3
MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miomi Beoch, Florida 331 39, w.....w.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and embers~ Commission
FROM: Jimmy Morales, City Manager
DATE: September 30, 2013
SUBJECT: A RESOLUTION OF THE MAY R AND CITY COMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA, ADOPTING THE MIAMI BEACH VISITOR AND CONVENTION
AUTHORITY (MBVCA) FY 2013/2014 BUDGET IN THE AMOUNT OF $2,664,000.
ADMINISTRATION RECOMMENDATION
Adopt the Budget
ANALYSIS
BACKGROUND
The Miami Beach Visitor and Convention Authority (MBVCA) was created and exists pursuant to Chapter 67-930
of the laws of Florida and Sections 102-246 through, and including 102-254 of the Code of the City of Miami
Beach {CMB).
According to Sec. 102-251, the MBVCA is to take "all necessary and proper action to promote the tourist
industry for the city, including but not restricted to causing expert studies to be made, promotional programs,
the recommendations and development of tourist attractions and facilities within the city, and to carry out
programs of information, special events, convention sales and marketing, advertising designed to attract
tourists, visitors and other interested persons." The M BVCA also has the duty of making all necessary rules and
regulations for the efficient operations of the authority.
The MBVCA is a seven-member authority. Each member is appointed by the City of Miami Beach Commission,
with the goal of encouraging, developing and promoting the image of Miami Beach locally, nationally and
internationally as a vibrant community and tourist destination. To this end, the MBVCA strategically focuses its
funding investments in a balanced manner, fostering outstanding existing programs, stimulating new activities,
and encouraging partnerships. The MBVCA is committed to a careful, long-term plan for allocation of resources
to build the uniqueness of Miami Beach as one of the world's greatest communities and tourism destinations.
A budget revenue projection is provided to the MBVCA by the City of Miami Beach Budget Office annually based
on 5% of the 2% Resort Tax, less 4% for administrative allowance. On an annual basis the MBVCA must provide
the City with a budget, on City forms, based on this projection as outlined in Sec. 102-252, before October 1st.
The MBVCA normally budgets funding below the City's projection, as the collection of funds can differ
substantially from projection, such as the result of unanticipated problems like an airline strike, terrorism,
economic issues or storms. In 2008, revenue collections came in $48,000 under estimated projection, and in
2001 the revenue collection was down approximately $300,000 from projection. When and if there are
unallocated funds remaining at the end of the budget year, those funds are either rolled over and allocated in
the next budget year, or retained in MBVCA accounts for future reserves, endowment funding, to address any
funding reductions in future years; in 2001, by statute, the MBVCA began investing into the creation on an
270
MBVCA FY 13/14 Budget
City Commission Meeting
September 30, 2013
endowment fund.
The MBVCA is required by law to maintain reserve bank accounts in approved public depositories, with sufficient
reserves to cover one year of funding, which it does. Reserves are maintained to pay grant recipients
(contracted) for the previous program funding cycle, and to ensure that sufficient funds can be invested to
stimulate tourism in the future. The level of reserves was modified in 2011 in order to maximize the value and
impact of tourism directed funds.
The MBVCA submits an annual Program of Work to the CMB as required by Sec. 102-281, and is audited
annually by the City of Miami Beach as required in Sec. 102-281. MBVCA audits have been positive for the past
13 years.
FY 2012/2013 REVIEW/TOURISM ADVANCEMENT PROGRAM (TAP)
The MBVCA Tourism Advancement Program (TAP) was established to promote Miami Beach as a sophisticated
tourist destination by increasing the number of visitors; through enhancement of visitors' experiences; through
the allocation of funds granted to events or programs that bring visitors to the CMB and strengthen the CMB
brand. In fiscal year 2012/2013, the MBVCA funded TAP in eight categories, including: Cultural Tourism, Film
Incentive, Initiatives, Major One Time Special Event, Special Events Recurring, Special Projects, Special Projects
Recurring, and Tourism Partnerships. In 2012, the MBVCA continued to fund investments, utilizing funds rolled
over from several years past.
A total of $1,432,000 was awarded in FY 2012/2013, compared to $1,683,650 in FY 2011/2012. The decrease in
awards reflects a revision to the declining scale in place and less applicants. Grants funded in partnership with
the CMB are critical, branded tourism-related programs, such as the South Beach Wine & Food Festival and
Winter Music Conference, both examples of events whose beginnings in Miami Beach stem from grants
provided by the MBVCA-events that could be recruited by other destinations.
FY 2013/2014 TOURISM ADVANCEMENT PROGRAM
The MBVCA strategically focuses funding to maximize tourism and brand, to improve Miami Beach by focusing
on events and projects that generate significant publicity, strengthen brand and increase tourism (generating
critical resort taxes for Miami Beach). The Board pays significant attention to marquee events.
Review process:
For over a decade, the MBVCA has used a multi-level review process for its grant program; the process is
reviewed annually. The process includes a mandatory pre-proposal staff conference regarding MBVCA policies
and procedures and TAP. During the interview, MBVCA administration advises each potential applicant
regarding the eligibility and appropriateness of the proposed project and defines the grant category best suited
to the potential applicant. If eligible, the applicant will then receive further detail of the process, including
required attachments and meeting dates. All grant formats and policies are available on the MBVCA website.
By Florida law, all MBVCA meetings are advertised and open to the public; all records are public records.
Annually, the MBVCA Board reviews and refines grant guidelines with respect to efficacy and effectiveness. In FV
2012/2013, the MBVCA implemented changes to its funding caps and declining scale. The new declining scale
and funding caps allow the MBVCA to diversify their funding into other areas and initiatives as requested by the
City administration and/or the Board. The MBVCA also increased the criteria in place for the Major One Time
Special Event and Special Events Recurring grant categories requiring a total of 350 hotel room nights to be
contracted, from the original 250 hotel room nights required and the media impressions up from 500,000 to a
required 1,000,000. Although the declining scale was revised and the maximum request caps reduced, by
splitting the Special Events Recurring and Major One Time Special Event grant categories, and the Special
271 2
MBVCA FY 13/14 Budget
City Commission Meeting
September 30, 2013
Projects and Special Projects Recurring grant categories to each having their own maximum grant requests, each
applicant was moved up by one year on the declining scale. This led to individual increases in their request caps
for the 2012/2013 fiscal year, even though it reduced the percentage cap requests over time.
The MBVCA guidelines and application process places emphasis on defining and measuring the economic impact
of each event, as well as considering the impact and value of marketing, publicity and television
origination/viewership. Questions concerning the economic impact of the program, including requiring an
explanation of various aspects of the marketing plan, and how the numbers of hotel room nights are calculated
and where they are contracted, are also required as part of the application, as are the event's or organization's
publicity plan, community and residential involvement, or special residents' considerations. Standardized recap
sheets and point systems have been developed to give each applicant a score that rates potential success. Using
this tool, the MBVCA can better evaluate the applicant's long-term commitment to the community,
commitment to brand enhancement, value to tourism, and economic impact. The application requires contract
confirmation for hotel room blocks; letters of media confirmation and/or viewership contracts to be attached to
the completed application; that data must be confirmed before and after funding is awarded. The MBVCA votes
on each specific and individual grant, and evaluates the grant request, funds available and possible extenuating
circumstances after a formal presentation is made by the grant applicant. A question and answer period follows
with further discussion as needed.
RECURRING PROJECTS:
The MBVCA has a current policy in place to fund recurring projects on a declining scale. The declining scale
encourages recurring events to recruit corporate and private sponsorship and, therefore, not solely rely on
MBVCA funds as a means of sustaining the event year after year. The award category establishes funding caps
for recurring events, funding that can be reduced based on the maximum request for the specific grant category.
Below is the current scale, implemented in FY 2012/13; applicable to not and for profit agencies.
Year 1 Initial Grant Award
Year 2 No more than 80% of Eligible Request
Year 3 No more than 70% of Eligible Request
Year4 No more than 60% of Eligible Request
YearS New Cycle Begins
CATEGORIES:
Tourism Advancement Program funds are currently awarded in eight categories, including: Cultural Tourism,
Film Incentive, Initiatives, Major One Time Special Event, Special Events Recurring, Special Projects, Special
Projects Recurring and Tourism Partnerships. The MBVCA has developed pre-eligibility criteria for grants within
these categories. The criteria allow staff to determine eligibility and the appropriate grant category. Applicants
must meet two of three of the criteria noted.
Grant Category Hotel Room Nights Impressions Viewership
Cultural Tourism 200 500,000 1,000,000
Film Incentive• 250 N/A N/A
Initiatives"* N/A N/A N/A
Major One Time Special 350 1,000,000 1,000,000
Event
Special Events Recurring 350 1,000,000 1,000,000
Special Projects 2,500 250,000,000 15,000,000
Special Projects 2,500 250,000,000 15,000,000
Recurring
272 3
MBVCA FY 13/14 Budget
City Commission Meeting
September 30, 2013
Tourism Partnerships 200
* Industry specific eligibility criteria in place for this program
500,000 5,000
(visitors/attendees/participants)
** Initiatives are specifically targeted towards organizations chosen by the MBVCA to carry out the designated initiative
Budget
Budget (TAP) FY 2013/2014:
The MBVCA has budgeted $1,589,500 for FY 2013/2014 for its Tourism Advancement Program which reflects
61% of the total budget. This grant funding reflects a decrease of $81,667 from FY 2012/2013. This decrease is
due to the decrease in the total grant amount being requested due in part to the declining scale.
• The Tourism Partnerships category is budgeted at $120,000, reflecting 5% of the total budget for FY
2013/2014. The category currently includes applicants at the maximum request cap of $30,000. Four
applications are anticipated to be received.
• The Cultural Tourism category, a joint grant with the City's Cultural Arts Council (CAC) is budgeted at
$30,000 with the CAC contributing an additional $30,000. A total of three applicants are expected, each
at a $30,000 request.
• The Major One Time Special Event category, representing 8% of the total budget, is budgeted at
$225,000 in FY 2013/2014, which reflects an increase from FY 2012/2013. The MBVCA expects five new
events to apply at a maximum request of $45,000. The MBVCA works tirelessly to stimulate and recruit
new events and is willing and prepared to fund valuable tourism and brand related events. In fact, the
MBVCA works with all partners, city leadership and media to solicit appropriate new projects. New
applicants are expected to include Scope Miami Beach, Sweat Miami Beach, Live Ultimate Run South,
Miami Beach Jazz Festival, and Nature Capitale.
• The Special Events Recurring category, reflecting 24% of the total budget, has been calculated at
$616,000 for FY 2013/2014 based on the established declining scale and the number of applicants
anticipated to return.
• The Special Projects category is budgeted at $180,000 with a total of two applicants expected at the
maximum request of $90,000 each.
• The Special Projects Recurring category is budgeted at $433,500 and represents 17% of the total budget.
Anticipated applicants include the Orange Bowl Marketing Campaign; South Beach Comedy Festival;
Miami Marathon and Half Marathon and Tropical SK; the Food Network South Beach Wine and Food
Festival; the Miami International Film Festival; FUNKSHION Fashion Week Miami Beach; and Miami
Beach International Fashion Week. These events, recruited and sustained by the MBVCA, are all
marquee events and annually fill the City's hotel rooms.
• The Film Incentive category is budgeted at $30,000 for FY 2013/2014, which represents 1% of the
budget; budgeting for a total of 1 possible applicant.
Destination Marketing
The Destination Marketing allocation reflects a 2% of the total budget for FY 2013/2014. This allocation provides
for the additional placement of stories and press releases on the PR Newswire.
New Initiatives
The MBVCA expects to support new initiatives in FY 2013/2014. Strategic plans, goals and initiatives are
developed through consultation, the result of ongoing communications with the Mayor, Commission and City
Administration. Some of these initiatives include Code for America, in conjunction with the City of Miami Beach
and the continued support of The Customer and You-Certificate Program in Service.
Public Relations Initiative
273 4
MBVCA FY 13/14 Budget
City Commission Meeting
September 30, 2013
In FY 2013/2014, the MBVCA will again put out a Request for Proposals (RFP) for a P.R. agency of record
to enhance Miami Beach's image. The selected agency will support the MBVCA efforts by increasing brand
awareness through strategic media outreach to consumer and travel trades, major event recruitment, and
business and corporate communications programs. There is an allotment of $250,000, representing 9% of the
total budget, towards this effort.
The MBVCA renewed the contract with H+K in FY 2012/2013. The contract runs through June 30, 2014 in FY
2013/2014. Objectives include increased public relations or tourism related activities in CMB, recruitment of
new events and meetings, and improvement of CMB global reputation. CMB leaders have been active
participants in planning and in oversight. H+K has an extensive presence in the US and internationally. The
agency's ability to network and leverage its global relationships is crucial to the growth of the 'Miami Beach'
brand.
H+K created and distributed a total of 15 press releases during their first year as agency of record, garnering
4,630,690,127 media impressions and 12 press releases during their second year, generating 3,913,341,910
media impressions as of June 2013. In the third and final year of the present contract, H&K has generated
126,686,517 media impressions to date, through two press releases.
Visual Memoirs Project
The MBVCA issued an RFP for qualified entities to record, catalogue and warehouse personal and eyewitness
accounts of the history of the City of Miami Beach in FY 2011/2012. The deliverables were to include a recorded
detailed history of Miami Beach through personal interviews, creating collateral materials about the history of
Miami Beach and identifying comprehensive exhibit concepts that can be implemented to execute a
comprehensive visual memoir library and promotional campaign.
The Miami Design Preservation League in partnership with Close-Up Productions, was awarded a one year
contract on October 1, 2011 in the amount of $21,000, and the contract was renewed in FY 2012/2013 for an
additional $21,000, which represents 1% of the total budget. A total of forty interviews were conducted during
the Project's first year.
The proposed exhibit opened to the public daily for its initial run from mid-October through late November
2012, free of charge from 10:00am until 4:30pm and reopened during Art Deco Weekend 2013. The
documentary played on a loop in the lecture hall portion of the Art Deco Welcome Center. Seating was also
placed near the screen and accommodated approximately 25 people at a time with standing room in the back.
A total of twelve interviews have been conducted as of July 2013 with another eight interviews to be completed
by September 2013.
An educational component was developed for FY 2012/2013 that included a video and guide for Miami Beach
Middle Schools.
In FY 2013/2014, the videos will be prepared for archival as part of a statewide university consortium. MDPL will
also collaborate with various institutions to create links to the online materials.
IT /API Development
The MBVCA wishes to provide visitors with timely and relevant information about the City of Miami Beach, its
public and private attractions, services, hotels, businesses, and events in order to enhance visitors (and
residents) experience. Visitors to Miami Beach -all visitors worldwide-are increasingly using technology to
navigate cities or make decisions about leisure experiences, dining, parking, entertainment and travel in general.
Worldwide, technology is king. Many visitors already use the free Miami Beach Wi-Fi service to access the
information they need at locations around town.
274 5
MBVCA FY 13/14 Budget
City Commission Meeting
September 30, 2013
Miami Beach visitors and residents are using smartphones and tablets to communicate and acquire information
to make these kinds of decisions on-the-go. It is now critical for these visitors and residents to have access to
mobile applications (Apps) that can help them obtain the information they need to make a timely and informed
decisions.
The MBVCA's preliminary review of opportunities and needs was initiated in spring 2011 in consultation with
area experts, and subsequent to a public meeting sponsored by the MBVCA, as a situational analysis. The
MBVCA released an RFP in January 2012 and awarded a one year contract to Just Program LLC dba Solodev on
May 22, 2012. The purpose of the RFP was to develop a Miami Beach-focused web-based digital content
management system (CMS) and modifiable database to support 3rd party mobile applications via an application
programming interface (API).
Currently, the API is fully functional with 230 different categories of businesses each averaging 90 different
services and amenities. Web and App developers will be able to use these attributes to create new and exciting
experiences for their end-users.
We have allocated $124,000 or 5 % of the overall budget in FY 2013/2014, to undertake a fine tuning and
release of a fully functional mobile App for the MBVCA API for both iPhone and Android platforms, expand the
API data to include local non-business information that can be useful in app development such as beach access
roads, public restroom, and life guard stands.
Research and Development
The MBVCA has budgeted $21,235 for the FY 2013/2014, to be used toward the development of a business plan
for the API. The allocation represents 1% of the overall budget.
Projected Cash Flow Reserve
The M BVCA has budgeted $2,000, or 0% of the total budget, in the cash flow reserve for FY 2013/2014. The City
of Miami Beach allots resort tax payments to the MBVCA a month after its collection. Therefore, as a fiscal
responsibility, the MBVCA has built in a $2,000 projected cash flow reserve to its budget to ensure that all grants
awarded will have the necessary funds to be reimbursed upon proper request and documentation.
FY 2013/2014 Administration and Overhead
The MBVCA's administration and benefits costs are budgeted at $311,265 for the FY 2013/2014. This figure
represents 12% of the total budget and includes a 3% COLA.1 The overhead allocation is budgeted at $170,000
which reflects 7% of the overall budget. The increase from FY 2012/2013 is attributed to the hiring of an
additional staff person; the build out of new office space, cloud information hosting and redundancy, and capital
expenditures. The total administration and overhead is 19% of the total budget.2
FY 2012/2013 Rollover
A total of $200,000 will be rolled over from FY 2012/2013 into the FY 2013/2014 MBVCA budget to fund special
projects. This rollover of funds is primarily from the grants that were either not awarded and/or were rescinded
for noncompliance.
CONCLUSION
At their August 7, 2013 meeting, the MBVCA Board recommended the Mayor and City Commission adopt the
MBVCA Budget for FY 2013/2014 in the amount of $2,664,000 as reflected in Exhibit A.
1 Approved by the City Commission on March 21, 2012
2 This is below the non-profit industry standard of 20% (Source: BBB)
275 6
REIIENUES
Unrestricted
Rollover
Projected Resort Tax
TOTAL REVENUES
EXPENDITURES
Administration & Benefits
Operating Expenses
Capital
Total Administration
GRANTS · Tourrsm Advan.c::emer~t Projram
Tourism Partnerships
Cultural Tourism
Major One Time Special Event
Special Events Recurring
Special Projects
Special Projects Recurring
Film Incentive
Total Tourism Adv. Program
Reirwestm~nt pl;:~~l"' owr 3 ve.ar$
MIAMI BEACH VISITOR AND CONVENTION AUTHORITY
FV 2013/2014
$
s
$
$
$
$
ADOPTED BUDGET
FY 2012.2013
269,331
207,000
2,118,361
2,594,692
314,000
140,000
25,000
479,000
120,000
30,000
190,000
636,000
155,167
510,000
30,000
1,671,167
s
$
$
$
s
$
s
$
s
$
$
$
s
$
s
$
PROPOSED
FY 2013.2014
175,000
200,000
2,289,000
2,664,000
311,265
170,000
25,000
506,265
120,000
30,000
225,000
616,000
180,000
433,500
30,000
1,634,500
s
$
$
$
$
$
$
$
$
$
$
$
$
$
s
$
Marketing/Communications and PR RFP s 250,000 $ 250,000 s
Visual Memoirs $ 21,000 $ 21,000 $
IT Development 100,000 $ 124,000 $
Total s 371,000 s 395,000 s
Other
Destination Marketing 41,525 $ 45,000 $
Initiatives 30,000 $ 60,000 s
R&D -$ 21,235 $
Projected Cash Flow Reserve 2,000 $ 2,000 $
Total Other $ 73,525 s 128,235 s
TOTAL $ 2,594,692 $ 2,664,000 s
276
VARIANCE
94,331
(7,000}
170,639
69,308
(2,735)
30,000
-
(27,265}
-
35,000
(20,000)
24,833
(76,500)
-
(36,667)
-
-
(24,000)
(24,000}
3,475
30,000
21,235
-
54,710
69,308
RESOLUTION TO BE SUBMITTED
277
THIS PAGE INTENTIONALLY LEFT BLANK
278
COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution authorizing the City Manager to approve the Cultural Arts Council's Cultural Grants
funding recommendations and awarding $710,000 in said grants, for Fiscal Year 2013/14, as
identified in the attached Exhibit "A"; and further authorizing the Mayor and City Clerk to execute
said grant agreements, and make the award of said grant monies subject to and contingent upon
the approval of the Cultural Arts Council's budget for the Fiscal Year 2013/14.
Key Intended Outcome Supported:
Increase community rating of cultural activities.
Supporting Data (Surveys, Environmental Scan, etc.): According to the 2012 Community
Satisfaction Survey two out of three residents (67%) believed the City offered the right amount of
cultural activities, while 27% said there were too few. In 2005, 34% of residents thought there
were too few cultural activities, and in 2009 the figure decreased to 24%. Residents of North
Beach (30%) and South Pointe (31 %) were more likely to say there were too few cultural
activities.
Item Summary/Recommendation:
Between January and June 2013, the Cultural Affairs Program Staff and CAC conducted an
application and review process for its Fiscal Year 2013/14 Cultural Arts Grant Programs. This
process included the 1 0 member CAC serving as grant panelists who evaluated and yielded 46
viable applications, requesting a total of $955,000. The recommendations were reviewed by
the CAC at their September 4 meeting, where the CAC unanimously supported them. The
number of applications reviewed and dollar figures include submissions from the joint Cultural
Tourism Grants program with the Miami Beach VCA.
Adopt the resolution and approve, accept, and award the Fiscal Year 2013/14 Cultural Arts
Council grant recommendations in the amount of $710,000.
Financial Information:
Source of Amount
Funds: 1 $710,000
~ 2
3
4
OBPI Total $710,000
Financial Impact Summary:
City Clerk's Office Legislative Tracking:
I Gary Farmer
ce MIAMI BEACH 279
Account Approved
140.6080
Cultural Arts Council Fund
AGENDA ITEM R1N
DATE tf-30-13
~ MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miomibeachll.gov
TO:
FROM:
Mayor Matti Bower and Members
Jimmy Morales, City Manager
DATE: September 30, 2013
COMMISSION MEMORANDUM
1 the Cityk;;ian
SUBJECT: A RESOLUTION ACCEPTING T E CITY MANAGER'S RECOMMENDATION,
AND APPROVING THE CULTURAL ARTS COUNCIL'S FUNDING
RECOMMENDATIONS, AND AWARDING $710,000 IN CULTURAL GRANTS,
FOR FISCAL YEAR 2013/14, AS IDENTIFIED IN THE ATTACHED EXHIBIT
"A"; AND FURTHER AUTHORIZING THE MAYOR AND CITY CLERK TO
EXECUTE SAID GRANT AGREEMENTS, AND MAKE THE AWARD OF SAID
GRANT MONIES SUBJECT TO AND CONTINGENT UPON THE APPROVAL
OF THE CULTURAL ARTS COUNCIL'S BUDGET FOR THE FISCAl YEAR
2013/14.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
FUNDING
Funding is available from the Cultural Arts Council's (CAC) budget for Fiscal Year 2013/14.
ANALYSIS
The Mayor and City Commission passed an Ordinance in 1997 establishing the Cultural Arts
Council to support the visual and performing arts in Miami Beach. The cultural arts grants
program, a central component of the Council's master plan, provides funding to not-for-profit
arts organizations through a competitive application and review process. This funding
annually results in hundreds of performances, exhibits, and other cultural events throughout
the City of Miami Beach.
In 1998, a competitive process was established to review grant applications and assess the
cultural community's needs. The grant categories and their objectives are listed below.
Cultural Anchors -Provides grants to the major preeminent arts institutions physically
based in the City of Miami Beach, whose primary mission is year-round artistic and cultural
programming that contributes significantly to the cultural life of the City of Miami Beach.
Organizations must have minimum organizational budget levels of $750,000. Grants may be
used towards operational expenses in association with the annual cultural programming
described in the application. The seven organizations are: ArtCenter/South Florida, Bass
Museum of Art, Jewish Museum of Florida, Miami City Ballet, Miami Design Preservation
League, New World Symphony, and Wolfsonian-FIU.
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City Commission Meeting
Cultural Arts Council Grants FY 13/14
September 30, 2013
Page 2 of 3
Four years ago the CAC approved the addition of smaller Miami Beach based cultural
organizations into the Cultural Anchors category. These organizations meet all the above
listed objectives but have organizational budget levels below $750,000, and are called
"Junior" Cultural Anchors. For FY 2013/14 these organizations include Arts at St John's,
Miami Beach Film Society, Miami Beach Garden Conservancy (Miami Beach Botanical
Gardens), SoBe Institute of the Arts, Friends of the Miami-Dade Public Library, The
Holocaust Memorial Committee, Stage Door Theatre and FlU School of Architecture and
Design (MBUS).
Cultural Heritage -Provides project-specific grants for arts programming to not-for-profit
501 (c)(3) Miami Beach-based institutions devoted to promoting and protecting the diverse
heritage, traditions and culture of Miami Beach. Grants may be used for presentations of
visual and performing arts, arts programs and workshops, and other projects which
emphasize the artistic experience and are accessible to a broad audience. Grant funds may
not be used to support projects that are primarily recreational, therapeutic, vocational or
rehabilitative, or for religious services or programs designed solely for practitioners of a
specific religion.
Artistic Disciplines -Dance, Film, Music, Theater and Visual Arts
Funding is limited to arts and cultural organizations whose primary mission is to create and
present work in one of the following artistic disciplines; Dance, Music Theater, Film and
Visual Arts. Proposed projects should be for work that is new or has never before been
presented in Miami Beach. Organizations receiving an Artistic Discipline Grant are chosen
based on demonstrated artistic talent and potential and the vision for the proposed project,
in relation to their overall artistic goals.
Cultural Presenters-Provides grants to organizations whose primary mission is to produce
and present cultural and artistic productions.
Cultural Tourism (funding shared by the CAC & VCA)-Provides grants to support major
cultural arts performances, festivals, and events which attract a significant number of tourists
to the City of Miami Beach. The CAC partnered with the VCA for Cultural Tourism grants
that support cultural events with documented tourism benefits. The VCA provided $30,000
and the CAC provided $30,000 to fund this program in Fiscal Year 2013/14. Similar to the
CAC grants panel process, three (3) members of the VCA and three (3) members of the
CAC jointly convened a Cultural Tourism Panel on July 24, 2013, to review and recommend
funding for this category. Please refer to Exhibit B for a detailed list of all the review panel
members. The Cultural Tourism Program awards totaled $60,000.
Each year the CAC assesses its grants programs and practices, and adopts changes to
improve the process and to better serve the public. Now in its second year of
implementation, the Fresh Air Fund is a highly successful program which allocates an
additional $2,000 to all FY 2013/14 Artistic Disciplines and Cultural Presenter grantees who
offer free, outdoor performances in the City of Miami Beach. 19 applicant groups qualified
for the Fresh Air Fund in FY 2013/14.
All CAC grant applications, guidelines, and instructions were offered in English and Spanish.
Applications were made available through the Department of Tourism and Cultural
Development and electronically on the City of Miami Beach's (www.miamibeachfl.gov) and
the Cultural Affairs Program's (www.mbculture.org and www.mbculture.com) websites.
Additionally, the grant programs were publicized in English and Spanish media and via
electronic mail.
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City Commission Meeting
Cultural Arts Council Grants FY 13/14
September 30, 2013
Page 3 of 3
Between December 2012 and April 2013, Cultural Affairs staff met individually with
applicants to determine eligibility, program category, and offer guidance regarding
application preparation. Final grant application deadlines varied depending upon Program
category with the earliest deadline of January 11, 2013 for Cultural Anchors and the latest
deadline of April 12, 2013, for Cultural Presenters. The application process, including the
Cultural Tourism program, yielded 46 viable applications for cultural programming in Fiscal
Year 2013/14, with requests totaling $955,000, including the VCA/CAC joint Cultural
Tourism Program applicants.
This year, the ten GAG members again comprised the GAG grants panels exclusively;
please refer to exhibit B for a listing of CAC members. The Cultural Affairs Program
Manager and representative from the CAC led a grant panel orientation meeting on
December 7, 2011. The GAG grants panels convened at public meetings on March 7, April
4, May 2 and June 6, 2013. The Cultural Tourism grant panel convened at a public meeting
on July 24, 2013, at 1755 Meridian Avenue, Miami Beach. The panelists reviewed
applications in alphabetical order. Applicants were allowed to address specific questions
from the panelists. The applications were scored using evaluation forms based on criteria
listed in the application, then averaged dropping the highest and lowest scores.
In a public meeting held on July 10, 2013, the GAG members reviewed the final scores
ranked highest to lowest from all the panel meetings combined. As per CAC approved
Fiscal Year 2013/14 grant guidelines, an application must have scored a minimum average
of 80% to be eligible to receive funding. The attached Exhibit "A" lists the forty-six (46)
organizations recommended for funding. Recommended funding amounts for each applicant
were approved by the CAC on September 4, 2013.
CONCLUSION
The Mayor and City Commission should adopt the City Administration's recommendation as
detailed above and as reflected in the fourth column of Exhibit "A", titled "City Administration
Recommendation."
JLM/f?l/MAS/GF/MH
T:\AGENDA\2013\September 30\CAC Grants Memo 1314.doc
282
EXHIBIT A
2013·14aty
Admi,.istration
Proaram/AIIDik:ant !lmn!AW!I'iJQe AwaniA*!II-~melldallo"
ANOIORS
1 New World Symphony 96.29 3~,000.00 ll ,986.75
2 Miami City BalM~ 92.86 3~ 000 00 28,732.09
3 Miami 8uac:h Film So«:iety 92.33 25,000.00 20,4.52~.4 I
4 Wol~onian-FIU 92.29 35000 00 28,1 6. 1
5 Jewi.sh Mu.,eum of Florid~;:~ 92.1.4 30,000.00 24 147 00
6 Miam~ Beac::ll Garden Con~oB~V-cmcy 91.29 25 000.00 19,697.14
7 Fri!M1c:ls. o rh• Boss Museum 90~71 30,000.00 22,820~44
8 At1Cen19r South Florida 89.83 30000.00 21.947.29
9 Friend• orMiomi.[)odo Public Librory 89.29 25 000.00 18,109.75
10 Ml al St~ loons 89~29 25,000.00 18,109.75
11 SoBoln~itu!o oF lllo Am 86.43 25,000.00 1S.427.0S
12 Holocaust ~orial CommlttM 88.71 25,000.00 17610.33
13 Miami Design Preaervaiion lea~ua 86.14 30 000.00 17 648.68
14 S>age Door Theooro 85~ 1.4 25,000~00 13,989~52
15 F orida lnternctioru:J Unfvsrsitv :MBUS 83~29 25.000.00 11,540.11
CULTURAL PRESENDRS
16 liQertail Production~ 93 . .43 20 000.00 19,155.37
17 FUNDorto 91.00 20 000.00 $ 17,858.95
15 Rl'lythm Foundation 90.14 20,UU<J.00 ) 15,356.15
19 GableStaoo In< 90.00 20 000.00 $ 17,271.80
20 P(ltrcn5 o Exe.ptio.,ol Artistt 88~00 20 000.00 $ 13978.13
21 MilC Livol 87.86 20 000.00 $ 13,880.60
22 Cornmunlfy Art!i o.nd Cuhure 86~ 1.4 10,000.00 $ 9,529 73
23 M,am1 Piano Circle 83.86 10,000.00 $ 8,838 99
24 Miam1 $hort film FeiliYal 83.14 20 000.00 $ 11,735.70
25 Next@ 19tJ, em~lt!l!rael 81.14 10,000.00 $ 7,663 22
26 Ed-Qe Zof195, Inc 80.14 20000.00 $ 7,010 53
ART1SIJC DISClPUN ·D
27 Dance-Nowl E11aembkt 91.66 $ 20000.00 $ 18,228.10
28 Miami Mom•ntum Da11c• Ce 90.50 $ 1 00.00 $ 10,523 25
29 Siemgre Flame11co 85.00 $ 10 000.00 $ 7,205.53
ART1SIIC DDCIPUNES ·MUSIC
30 Seraphic Firo 100.29 20 000.00 20,000.00
31 Miami Childrt~l'l'!!. Chorus 93 71 10,000.00 9,098~16
32 Miami 5ymphonv Orchr.;tra 92.71 20,000.00 I B 788.49
33 Miami Goy M.n 1s Chot1.1i 92.43 20,000~00 I 8,642.11
34 F orida Grand Opera 92.29 10 000.00 I 0,856 03
35 Grooter Mloml Youth S""ohDn'l 92.14 10 000~00 U29.40
36 SoutJ, Florida Ccmpo!M!Ir1s Allionce 91.86 20,000.00 I B,337 3C
.37 South Bec~:h Chamber En1emble 91.00 10 000.00 I I 0,~ 19,65
3 Orchestra M ami 89.86 10,000,00 $ I 0,395 56
39 MLitTOV Droncff Fo-undalicn 88.00 2oooom s 13,978,13
AllTISTIC DJSCIPUNES -THEA1ER
40 Miami Theat.r C..,ter 90,66 $ 10 000~00 $ 10,55441
41 Mit~mi Lwic Opero 90.00 $ 20,000.00 $ 15,271.80
42 Fal'ltasv Th.aier factory 88~83 10,000~00 $ 10,178 82
43 Ground Up a,.d lti3!ir'I'R 87.83 20,000.00 $ 15,859 57
OT,
44 16m Brazilian F-ilm feiltrval of Miclmi-lnfinito Art & Cultural Foundation, lno:::. n/a $ 30 000.00 $ 10,000.00 $ 20 000~00
45 XVIIIntemotional Ballet Fe&lival cf Miami-Miami t1isi)Qnic. Ballet Corp. n/o $ 30,000.00 $ 10,000~00 $ 20,000.00
46 14th Annual Miami Gcv & l.e$bion Film Fe&tivol in Miami Beaeh-Miami Gov & l.itib!on film Fe~Nal n/o $ 30,000.00 $ 10,000.00 $ 20,000.00
.Roca-ivLrg fre!>h Ai: Funds.[S20DO ncluded in award omout·lj TOTAL I$ 9ss,ooo.oo I $ 710,ooo.oo I
283
MIAMI BEACH
Cultural Arts Council Members
Nina Duval
Chair
Current term ends: 12/31/13
Isadore H. (lzzy) Havenick
Vice-Chair
Current term ends: 12/31/13
Zoila Datorre
Current term ends: 12/31/14
*Beatrice Hornstein
Current term ends: 12/31/15
Gregory Melvin
Current term ends: 12/31/14
*Charles Million
Current term ends: 12/31/13
Daniel Novela
Current term ends: 12/31/15
*Marjorie O'Neill-Butler
Current Term ends: 12/31/15
Eda Valero-Figueira
Current term ends: 12/31/14
Merle Weiss
Current term ends: 12/31/13
George Neary, Honorary Member
*July 24, 2013 Cultural Tourism Panelist
284
Miami Beach Cultural Arts Council
Department of Tourism & Cultural Development
Office: 1755 Meridian Avenue, Suite 500
Mail: 1700 Convention Center Dr., Miami Beach 33139-1819
305 673 7577 I fax 305 673 7262 I www.mbculture.org
'
.\I lA \II BE \CH YISITOR ~~ CC>:\\T"'TION Al TIIORIT\ BO.\RI>
Mr. JeffLehman, Chair
*Mr. Steve Adkins, Vice Chair
*Ms. Peggy Benua
*Mr. Aaron Perri
Ms. Micky Ross Steinberg
Ms. Jacque Hertz
Mr. Keith Menin
*July 24. 2013 Cultural Tourism Panelist
1 Was not present at the meeting
285
RESOLUTION TO BE SUBMITTED
286
COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution Accepting The Recommendation Of The Finance And Citywide Projects Committee To
Maintain Fiscal Year 2014 Livin Wa e Rate Levels Consistent With Fiscal Year 2013 Rate Levels
Key Intended Outcome Supported:
Diversify Business Base in Miami Beach.
Supporting Data (Surveys, Environmental Scan, etc.): Fiscal Year 2008/2009 survey responses
resulted in 87% of businesses rated the City of Miami Beach as one of the best, above average, or
average places to run a business. Also, 67% of business respondents would recommend Miami Beach to
others as a place to run a business.
Issue:
Should the City Commission Adopt the Resolution?
Item Summary/Recommendation:
The City is currently exercising its final year of the three-year phase-in approach for indexing the Living
Wage rate. The process for subsequent considerations to index the Living Wage rate, as described in the
Living Wage Ordinance, allows for the Living Wage rate and health care benefits rate to be increased
annually for inflation (cost of living) using the CPI-U for the Miami/Ft. Lauderdale region issued by the U.S.
Department of Labor, Bureau of Labor Statistics. However, notwithstanding the preceding, the City's Living
Wage Ordinance stipulates that no annual increase to the Living Wage rates for the employees of City
service contractors shall exceed the corresponding annual compensation increase provided to unclassified
City employees.
The aforementioned was discussed at the Finance and Citywide Projects Committee {FCWPC) meeting
dated August 21, 2013. Given that the FY 2014 budget does not include a cost of living salary adjustment,
the FCWPC unanimously agreed to maintain the FY 2014 living wage rate levels consistent with FY 2013
rate levels.
Advisory Board Recommendation:
On August 21, 2013 the Finance and Citywide Projects Committee discussed indexing the living wage
rates for FY 2014 and unanimously agreed to follow the Ordinance, maintaining FY 20141iving wage rate
levels consistent with FY 2013 rate levels.
Financial Information:
Source of Amount Account
~ 1
2
B Total
Financial Impact Summary: N/A
City Clerk's Office Legislative Tracking:
T:\AGENDA\2013\September 30\Living Wage Rates FY 2014 Summary.doc
MIAMI BEACH 287
AGENDA ITEM R 7 0 __
DATE =.!1.::1.0-f)
MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachA.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and Me
FROM: Jimmy L. Morales, City Manager
DATE: September 30, 2013
SUBJECT: A RESOLUTION ACCEPTING THE ECOMMENDATION OF THE FINANCE AND
CITYWIDE PROJECTS COMMITTE (FCWPC) TO MAINTAIN FISCAL YEAR 2014
LIVING WAGE RATE LEVELS CONSISTENT WITH FISCAL YEAR 2013 RATE
LEVELS
BACKGROUND
At its June 9, 2010 meeting, the Mayor and City Commission passed and adopted Ordinance
No. 2010-3682 (the Ordinance), which amended the City of Miami Beach Living Wage
Ordinance in the following particulars:
1. Effective October 1, 2010, service contractors, as applicable, were required to pay all
employees the indexed hourly living wage rates established by the City based on the
following three (3) year phase-in approach:
• Commencing with City fiscal year (FY) 2010/11 (October 1, 2010), the hourly
living wage rate will be $1 0.16/hr. with health benefits of at least $1.25/hr, and
$11.41/hr without benefits;
• Commencing with City FY 2011/12 (October 1, 2011 ), the hourly living wage rate
will be $10.72/hr with health benefits of at least $1.45/hr, and $12.17/hr without
benefits; and
• Commencing with City FY 2012/13 (October 1, 2012), the hourly living rate will
be $11.28/hr with health benefits of at least $1.64/hr, and $12.92/hr without
benefits.
2. An indexing process was established that included considerations of current Living
Wage rates to the Consumer Price Index for Urban Consumers (CPI-U) increases to be
considered during the City's annual operating budget discussions.
The City is currently exercising its final year of the three-year phase-in approach for indexing the
Living Wage rate as referenced above. The process for subsequent considerations to index the
Living Wage rate, as described in the Ordinance, allows for the Living Wage rate and health
care benefits rate to be increased annually for inflation using the CPI-U for the Miami/Ft.
Lauderdale region issued by the U.S. Department of Labor, Bureau of Labor Statistics.
However, notwithstanding the preceding, the City's Living Wage Ordinance stipulates that no
annual increase to the Living Wage rates for the employees of City service contractors shall
exceed the corresponding annual compensation increase provided to unclassified City
employees.
288
Commission Memorandum -Living Wage Rates for FY 2014
September 30, 2013
Page2
The aforementioned was discussed at the Finance and Citywide Projects Committee (FCWPC)
meeting dated August 21, 2013. Given that the FY 2014 budget does not include a cost of living
salary adjustment, the FCWPC unanimously agreed to maintain the FY 2014 living wage rate
levels consistent with FY 2013 rate levels.
CONCLUSION
The Administration recommends that the Mayor and City Commission accept the
recommendation of FCWPC to maintain FY 2014 living wage rate levels consistent with FY
2013 r~!.iJievels.
JLM/K'~AD
289
RESOLUTION TO BE SUBMITTED
290
COMMISSION ITEM SUMMARY
A Resolution setting a Public Hearing to adopt the Second Amendment to the Special Revenue Fund
Bud ets for Fiscal Year FY 2012/13.
Key Intended Outcome Supported:
Improve the City's overall financial health and maintain overall bond rating.
Supporting Data:
N/A
Item Summary/Recommendation:
The City of Miami Beach currently offers certain programs and activities not supported through the general
operating budget, but by outside agency grants and self-supporting user fee programs. These Special
Revenue Fund Budgets include:
• Resort Tax Fund
• ih Street Garage Operations;
• 51h & Alton Garage Operations;
• Art in Public Places;
• Tourism and Hospitality Scholarship Program;
• Green/Sustainability Fund;
• Waste Hauler Additional Services and Public Benefit Contribution Fund;
• Education Compact Fund;
• Red Light Camera Fund; and
• Emergency 911 Fund
At the September 30th budget hearing the Administration is presenting an amendment to the General Fund
and Enterprise Fund. Based on the third quarter projections, Resort Tax is projected to be above budget
due to increased collections.
The Administration requests that the Mayor and City Commission set a public hearing to be held on October
16, 2013, to adopt the Second Amendment to Special Revenue Fund Budgets for Fiscal Year (FY) 2012/13.
Financial Information:
Source of Amount
Funds
~
Cit Clerk's Office Le islative Trackin
John Woodruff, OBPI Director
Si n-Offs:
MIAMI BEACH
Manager
291
Account
City Manager
AGENDA ITEM ---=-~-7----=-p __
DATE 'f-3Q -l3
MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and Mheers oft r City Commission
FROM: Jimmy L. Morales, City Manager , _j----ceo-"------
\, f
DATE: September 30,2013 ~ I
SUBJECT: A RESOLUTION SETTING THE P BLIC HEARING TO ADOPT THE SECOND
AMENDMENT TO THE SPECIAL EVENUE FUND BUDGETS FOR FISCAL
YEAR (FY) 2012/13
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
KEY INTENDED OUTCOME SUPPORTED
Improve the City's financial health and maintain overall bond rating.
ANALYSIS
The Administration requests that the Mayor and City Commission set a public hearing to be
held on October 16, 2013, to adopt the second amendment to the Special Revenue Fund
budgets for Fiscal Year (FY) 2012/13.
At the September 30th budget hearing the Administration is presenting an amendment to the
General Fund and Enterprise Fund. Based on the third quarter projections, Resort Tax is
projected to be above budget due to increased collections.
The City of Miami Beach currently offers certain programs and activities not supported
through the general operating budget, but by outside agency grants and self-supporting user
fee programs. These Special Revenue Funds include
• Resort Tax Fund
• ih Street Garage Operations;
• 5th & Alton Garage Operations;
• Art in Public Places;
• Tourism and Hospitality Scholarship Program;
• Green/Sustainability Fund;
• Waste Hauler Additional Services and Public Benefit Contribution Fund;
• Education Compact Fund;
• Red Light Camera Fund; and
• Emergency 911 Fund
Resort Tax Fund
This fund is supported primarily by taxes levied on hotel, motel, rooming house and short
term apartment room rents as well as on food and beverages sold at retail in any restaurant,
as authorized by State Statute, and is used to fund tourism-eligible expenditures.
292
7th Street Garage Fund
This fund includes funding for the operating and debt service expenses of the ih Street
Garage.
Set Public Hearing To Adopt Second Amendment To The Special Revenue Fund Budgets
For Fiscal Year (FY) 2012/13
September 26, 2013
Page2
5th and Alton Fund
This fund includes funding for the operating expenses of the 5th and Alton Garage.
Art in Public Places (AiPP) Fund
This fund includes funding for the administrative expenses, AiPP projects under $25,000
and reserve for AiPP projects.
Tourism and Hospitality Scholarship Program Fund
This fund includes funding for scholarships for Miami Beach residents or graduates of Miami
Beach Senior High School in the food and hospitality industry.
Green/Sustainability Fund
This fund includes funding for the operating budget for a citywide multi-family residence and
commercial establishment recycling program, including a media, education and outreach
recycling campaign, as well as the LEED project incentive.
Waste Hauler Additional Services & Public Benefit Fund
This fund includes funding for sanitation related services.
Education Compact Fund
This fund includes funding for the IB program and teacher training.
Red Light Camera Fund
This fund includes funding for red light camera related operating expenses.
Emergency 911 Fund
This fund includes funding for E-911 related operating expenses.
CONCLUSION
The Administration recommends that the Mayor and City Commission of the City of Miami
Beach, Florida, set a public hearing to be held on October 16, 2013 to adopt the Second
Amendment to the Special Revenue Fund Budgets for Fiscal Year {FY) 2012/13. The key
intended outcome supported is to improve the City's financial health and maintain overall
:::~~~
293
RESOLUTION TO BE SUBMITTED
294
-----·----··-
R7 -Resolutions
R7Q Resolution Approving The Terms Of A License Agreement Between The City And
Destination Brands For An Exclusive Miami Beach Sun Care Line, Which Is Attached
As Exhibit "A," With Said Agreement Having An Initial Term Of Five (5) Years; And
Authorizing The Mayor And City Clerk To Execute The Final Agreement; Provided,
However, That In The Event That The Final Negotiated Agreement Includes Any Term
Or Terms Which Substantially Deviate From The Approved Substantive Terms (As
Referenced In The Attached Exhibit "A"), Or Contain New And/Or Additional Terms
Which, In The City Manager And City Attorney's Opinion, Materially Alter The
Proposed Transaction, Then Requiring That The Final Negotiated Agreement To Be
Brought To The City
(Tourism, Culture And Economic Development)
(Memorandum to be Submitted in Supplemental)
295
Agenda Item R 7 G.
Date q-50 -13
THIS PAGE INTENTIONALLY LEFT BLANK
296
COMMISSION ITEM SUMMARY
Condensed Titles:
1. A Resolution Authorizing The City Manager, To Enter Into Certain Independent Contractor Agreements For Professional And
Other Services, As Required And As The City Manager Deems In The Best Interest Of The City, Subject To And Contingent Upon
The Following Parameters: 1) The City Manager Shall Only Enter Into Contracts To Provide Services or Work Related To Vacant
Budgeted Positions, As Identified In The City's Approved Fiscal Year (FY) 2013/2014 Budget; 2) The Amount Of The Fee or Other
Compensation Under Such Contract(s) Shall Not Exceed The Authorized Amount For The Respective Classification, As Set Forth In
The City's Classified Or Unclassified Salary Ordinance (As The Case May Be); 3) The Term Of Any Independent Contractor
Agreement Authorized Herein Shall Not Extend Beyond The End Of FY 2013/2014 (September 30, 2014); 4) At A Minimum, The City
Manager Shall Require That Any Independent Contractor Agreement Entered Into Pursuant To This Resolution Shall Utilize The
City's Standard Form For Independent Contractors (As Attached To This Resolution), Provided That The City Manager May
Incorporate Additional Terms, Which May Be More Stringent, But Not More Lenient; And 5) Providing That The Authority Granted To
The City Manager Pursuant To This Resolution Shall Be Brought To The City Commission For Renewal As Part Of The Annual
Operating Budget Approvals.
2. A Resolution Authorizing The City Manager, To Enter Into Certain Independent Contractor Agreements For The Following
Services, As Required And As The City Manager Deems In The Best Interest OfThe City: Athletics Instruction/Coaching/Refereeing,
Including But Not Limited To, The Following Categories: Baseball, Softball, Soccer, Gymnastics, Cheerleading, Volleyball; Ice
Skating, Hockey, Swimming, Ice Guards, Aerobics Instruction; Fitness Instruction; Arts/Music/Cultural/Drama Instruction And Or
Instrument Repair; Computer/Media Services, Including But Not Limited To, Instruction And Repair; Summer Camp Instruction;
Special Needs Children Instruction; Instruction/Tutoring, Including But Not Limited, To Education; Cotillion; Speech, Debate, Social
Skills, Literacy, Math And Sat; Fitness Classes, Including But Not Limited To, Aerobics, Zumba Dancing, Weight Room, Weight
Loss, General Fitness Instruction, Adult, Youth And Baby Boot Camp; School Liaison Officers; Resident Project Representatives
(RPR); Community/Public Information Services; Construction Cost Estimating/Consulting Services; Video Production Services;
PhotographyNideography Services; Graphic Design Services; Program Monitor Services; Cost Allocation Services; Job Audits;
Step Ill Grievance Hearing Officer; Auditors; Historical Research; Latent Examiner Services; Medical Director And Accreditation
Services/Support; Psychological And Testing Services; Professional Training Services Including But Not Limited To Sexual
Harassment, Diversity And Team Building; Provided Further That The City Manager Shall Be Authorized To Negotiate, Enter Into,
And Execute The Aforestated Agreements Subject To The Same Parameters Provided In The Resolution Above.
Key Intended Outcome Supported:
(1) Increase satisfaction with family recreational activities; (2} Enhance external and internal communications from and within the
City; (3) Control costs of payroll including salary and fringes/ minimize taxes/ ensure expenditure trends are sustainable over the
long term
2012 Community Satisfaction survey: 85% of residents rated Recreation Programs as excellent/good and 85% of residents strongly
agreed/agreed with the professionalism City customer service representatives.
Item Summary/Recommendation:
Under the City Charter, the City Manager has the authority to make an appointment to a vacant, budgeted position at a salary within
the established range. In some instances when positions are vacant, the City retains independent contractors. In some instances
when positions have been vacant, the City has retained independent contractors to provide the services or work. Because the City
Code requires contracts in excess of $25,000 to be approved by the City Commission, in the recent past, these agreements had
been limited to the maximum of $25,000. This has become increasingly challenging over the years as the City moves toward
greater use of independent contractors. As has been done since FY 2009/2010, the Administration recommends that the City
Commission authorize the City Manager to negotiate, enter and execute certain independent contractor agreements, including those
having an amount exceeding $25,000, to provide services or work related to vacant, budgeted positions and to provide services
related to certain activities typically retained on an annual basis as outlined in the City Commission Memorandum. The Manager will
continue to provide the Commission with quarterly reports regarding contracts whose value is $25,000 or more.
Advisory Board Recommendation:
I N/A
Financial Information-
Source of Amount Account
Funds: 1 I~ I 2
OBPI Total
Financial Impact Summary: Funds are already included in the FY 2013/2014 operating budget, in either salaries or professional
services line items in various departments
City Clerk's Office Legislative Tracking:
Sylvia Crespo-Tabak, Human Resources Director
Si n-Offs:
Department Director
Sylvia Crespo-Tabak '<ic . \L_:;, "l •. fo_h)l.--
MIAMI BEACH 297
City Manager
AGENDA ITEM
DATE
R?R
Cf-3o-13
MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeochll.gov
TO:
FROM:
DATE:
SUBJECT:
COMMISSION MEMORANDUM
Mayor Matti Herrera Bower and Me~, bers of lh,bity~ommission
Jimmy L. Morales City Manager i ~
·~ September 30, 2013 ~
A RESOLUTION OF THE MAYOR \ NO CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, AUTHORIZING THE CITY MANAGER, ON
BEHALF OF THE CITY, TO ENTER INTO CERTAIN INDEPENDENT
CONTRACTOR AGREEMENTS FOR PROFESSIONAL AND OTHER
SERVICES, AS REQUIRED AND AS THE CITY MANAGER DEEMS IN THE
BEST INTEREST OF THE CITY, SUBJECT TO AND CONTINGENT UPON
THE FOLLOWING PARAMETERS: 1)THECITYMANAGERSHALLONLY
ENTER INTO CONTRACTS TO PROVIDE SERVICES OR WORK
RELATED TO VACANT BUDGETED POSITIONS, AS IDENTIFIED IN THE
CITY'S APPROVED FISCAL YEAR (FY) 2013/2014 BUDGET; 2) THE
AMOUNT OF THE FEE OR OTHER COMPENSATION UNDER SUCH
CONTRACT(S) SHALL NOT EXCEED THE AUTHORIZED AMOUNT FOR
THE RESPECTIVE CLASSIFICATION, AS SET FORTH IN THE CITY'S
CLASSIFIED OR UNCLASSIFIED SALARY ORDINANCE (AS THE CASE
MAY BE); 3) THE TERM OF ANY INDEPENDENT CONTRACTOR
AGREEMENT AUTHORIZED HEREIN SHALL NOT EXTEND BEYOND
THE END OF FY 2013/2014 (SEPTEMBER 30, 2014); 4) AT A MINIMUM,
THE CITY MANAGER SHALL REQUIRE THAT ANY INDEPENDENT
CONTRACTOR AGREEMENT ENTERED INTO PURSUANT TO THIS
RESOLUTION SHALL UTILIZE THE CITY'S STANDARD FORM FOR
INDEPENDENT CONTRACTORS (AS ATTACHED TO THIS
RESOLUTION), PROVIDED THAT THE CITY MANAGER MAY
INCORPORATE ADDITIONAL TERMS, WHICH MAY BE MORE
STRINGENT BUT NOT MORE LENIENT; AND 5) PROVIDING THAT THE
AUTHORITY GRANTED TO THE CITY MANAGER PURSUANT TO THIS
RESOLUTION SHALL BE BROUGHT TO THE CITY COMMISSION FOR
RENEWAL AS PART OF THE ANNUAL OPERATING BUDGET
APPROVAL.
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, AUTHORIZING THE CITY MANAGER, ON
BEHALF OF THE CITY, TO ENTER INTO CERTAIN INDEPENDENT
CONTRACTOR AGREEMENTS FOR THE FOLLOWING SERVICES, AS
REQUIRED AND AS THE CITY MANAGER DEEMS IN THE BEST
INTEREST OF THE CITY: ATHLETICS
INSTRUCTION/COACHING/REFEREEING, INCLUDING BUT NOT
LIMITED TO, THE FOLLOWING CATEGORIES: BASEBALL, SOFTBALL,
SOCCER, GYMNASTICS, CHEERLEADING, VOLLEYBALL; ICE
298
SKATING, HOCKEY, SWIMMING, ICE GUARDS, AEROBICS
INSTRUCTION; FITNESS INSTRUCTION;
ARTS/MUSIC/CULTURAUDRAMA INSTRUCTION AND OR INSTRUMENT
REPAIR; COMPUTER/MEDIA SERVICES, INCLUDING BUT NOT LIMITED
TO, INSTRUCTION AND REPAIR; SUMMER CAMP INSTRUCTION;
SPECIAL NEEDS CHILDREN INSTRUCTION; INSTRUCTIONrrUTORING,
INCLUDING BUT NOT LIMITED TO, EDUCATION; COTILLION; SPEECH,
DEBATE, SOCIAL SKILLS, LITERACY, MATH AND SAT; FITNESS
CLASSES, INCLUDING BUT NOT LIMITED TO, AEROBICS, ZUMBA
DANCING, WEIGHT ROOM, WEIGHT LOSS, GENERAL FITNESS
INSTRUCTION, ADULT, YOUTH AND BABY BOOT CAMP; SCHOOL
LIAISON OFFICERS; RESIDENT PROJECT REPRESENTATIVES (RPR);
COMMUNITY/PUBLIC INFORMATION SERVICES; CONSTRUCTION
COST ESTIMATING/CONSULTING SERVICES; VIDEO PRODUCTION
SERVICES; PHOTOGRAPHYNIDEOGRAPHY SERVICES; GRAPHIC
DESIGN SERVICES; PROGRAM MONITOR SERVICES; COST
ALLOCATION SERVICES; JOB AUDITS; STEP Ill GRIEVANCE HEARING
OFFICER; AUDITORS; HISTORICAL RESEARCH; LATENT EXAMINER
SERVICES; MEDICAL DIRECTOR AND ACCREDITATION
SERVICES/SUPPORT; PSYCHOLOGICAL AND TESTING SERVICES;
PROFESSIONAL TRAINING SERVICES, INCLUDING BUT NOT LIMITED
TO, SEXUAL HARASSMENT, DIVERSITY AND TEAM BUILDING;
PROVIDED FURTHER THAT THE CITY MANAGER SHALL BE
AUTHORIZED TO NEGOTIATE, ENTER INTO, AND EXECUTE THE
AFORESTATED AGREEMENTS SUBJECT TO THE FOLLOWING
MINIMUM PARAMETERS: 1) THE AMOUNT OF THE FEE OR OTHER
COMPENSATION UNDER SUCH AGREEMENT($) SHALL NOT EXCEED
THE AUTHORIZED AMOUNT FOR THE RESPECTIVE SERVICES, AS SET
FORTH IN THE CITY'S APPROVED FISCAL YEAR (FY) 2013/2014
BUDGET; 2) THE TERM OF ANY SERVICE AGREEMENT AUTHORIZED
HEREIN SHALL NOT EXTEND BEYOND THE END OF FY 2013/2014
(SEPTEMBER 30, 2014); 3) AT A MINIMUM, THE CITY MANAGER SHALL
REQUIRE THAT ANY AGREEMENT ENTERED INTO PURSUANT TO THIS
RESOLUTION SHALL UTILIZE THE CITY'S STANDARD FORM
INDEPENDENT CONTRACTOR AGREEMENT (AS ATTACHED TO THIS
RESOLUTION), PROVIDED THAT THE CITY MANAGER MAY
INCORPORATE ADDITIONAL TERMS, WHICH MAY BE MORE
STRINGENT, BUT NOT MORE LENIENT; AND 4) PROVIDING THAT THE
AUTHORITY GRANTED TO THE CITY MANAGER PURSUANT TO THIS
RESOLUTION SHALL BE BROUGHT TO THE CITY COMMISSION FOR
RENEWAL AS PART OF THE ANNUAL OPERATING BUDGET
APPROVAL.
ADMINISTRATION RECOMMENDATION
Adopt both resolutions.
BACKGROUND/ANALYSIS
The first resolution pertains to independent contractor agreements for individuals hired to
perform a specific function. These individuals are usually compensated at an hourly or
project specific rate.
Under the City Charter, the City Manager has the authority to appoint an employee into a
299
vacant, budgeted position with a salary that falls within the range established by the City
Commission for that classification. In some instances when positions have been vacant, the
City has retained independent contractors to provide the services or work. Because the City
Code requires contracts in excess of $25,000 to be approved by the City Commission, in the
recent past, these agreements had been limited to the maximum of $25,000. This has
become increasingly challenging over the years as the City moves toward greater use of
independent contractors.
In an effort to save on costs, such as pension and health benefits, the Administration is
recommending that for FY 2013/2014, the City Commission reauthorize the City Manager to
negotiate, enter into, and execute certain independent contractor agreements, including
those having an amount that may exceed $25,000, subject to all of the following parameters:
• The independent contractor agreements authorized under this Resolution will be limited
to services or work related to a vacant, budgeted position, as approved in the City's FY
2013/2014 operating budget;
• The value of the agreement will not exceed the amount already authorized in the City's
Classified and Unclassified Salary Ordinances (as applicable), and will not extend
beyond September 30, 2014. Any agreement entered into will contain, at a minimum, the
provisions outlined in the City's standard form independent contractor agreement which,
among other things, requires the issuance of a purchase order. (Attachment A).
• The authority granted the City Manage be subject to monitoring through periodic Letters
to the Commission (LTC), identifying any independent contractor agreements that
exceed the $25,000 threshold.
A resolution requesting the initial authorization for the City Manager to enter into these
agreements was first heard at the September 24, 2009, City Commission meeting, where it
was referred to the Finance and Citywide Projects Committee (FCWPC). At its October 29,
2009, meeting, the FCWPC held a discussion regarding this item. As part of the discussion,
the Administration clarified that the purpose of this item was not to replace employees
currently in a position, or to eliminate positions and lay off employees to hire independent
contractors to perform the same functions. The independent contractors were be used to
perform the functions of vacant, budgeted positions where a previous employee separated
from City of their own choosing, or through termination based on cause.
The City Commission approved this resolution at its December 9, 2009, meeting for the
fiscal year ending on September 30, 201 0; renewed it on September 20, 2010 for the fiscal
year ending September 30, 2011; renewed it on September 27, 2011 for the fiscal year
ending on September 30, 2012; and renewed on September 27, 2012 for the fiscal year
ending on September 30, 2013. This request for authority was brought back for renewal on
an annual basis as part of the budget process, as the authorization expires at the end of
each fiscal year.
This updated resolution is for FY 2013/2014.
The second resolution also pertains to independent contractors who will be providing certain
specific services or work reflected in departmental budgets. Some of the services include:
dance instruction, ice skating instruction, athletics instruction/coaching, aerobics instruction,
computer (it) services, fitness instruction, literacy, math and SAT tutoring for the Parks and
Recreation Department; school liaison officers for the Police Department; resident project
representatives (RPR); community information services; construction cost
estimating/consulting services for the Capital Improvement Projects (CIP) Office; video
production services, television/videography services, and graphic design services for the
300
Office of Communications; homeless outreach, housing services, tutoring services and
program monitor services for the Office of Real Estate, Housing and Community
Development; cost allocation services for the Finance Department; auditing services for the
Office of Budget and Performance Improvement; job audit services and step Ill grievance
hearing officer for the Human Resources Department. historical research, to support the
Planning Department in preparation of historic designation reports and other written reports
of historical nature and to assist with archive research; Latent Examiner Services that are
used by the Police Department in reviewing reports, training personnel and maintaining
monthly Florida Department of Law Enforcement (FDLE) and Automated Fingerprint
Identification System (AFIS) statistical data; accreditation services/support. Additionally, for
this upcoming fiscal year, we are requesting the inclusion of a medical examiner for the Fire
Department.
To coordinate the execution of agreements for the kinds of services or work referenced in
the second resolution, the Administration also recommends that the City Manager be
authorized to negotiate, enter into, and execute agreements, including those having an
amount greater than $25,000, subject to all of the following parameters:
• The agreements will be limited to the services or work specifically listed in the second
resolution;
• The value of the agreement will not exceed the authorized amount for the respective
services or work, as set forth in the City's approved FY 2013/2014 operating budget;
• The term of the agreement shall not extend beyond the end of FY 2013/2014
(September 30, 2014); and
• Any agreement entered into will contain, at a minimum, the provisions outlined in the
City's standard form agreement for independent contractors (Attachment A).
• The authority granted the City Manage be subject to monitoring through periodic Letters
to the Commission (LTC), identifying any independent contractor agreements that
exceed the $25,000 threshold.
CONCLUSION
The City Commission has approved both resolutions on an annual basis since December 9,
2009, with the requirement that the Administration bring back the item on an annual basis as
part of the budget process. The authority granted the City Manage is subject to monitoring
through periodic Letters to the Commission (LTC), identifying any independent contractor
agreements that exceed the $25,000 threshold. This updated resolution is for FY 2013/2014.
The Administration recommends adopting both Resolutions.
Attachment
JLMI~/SC-T /CMG
T:'AGENDA\2013\September 11\lndependent Contractor Memo 2013-2014.doc
301
INDEPENDENT CONTRACTOR AGREEMENT
This Agreement is entered into on this day of , between [ENTER
FULL NAME OF CONTRACTOR] (Contractor), and the City of Miami Beach, Florida (City),
for a period of [ENTER DURATIONfTERM OF AGREEMENTI, with an effective starting date
of [ 1. and an end date of (the Term).
1. Scope of Work/Services.
This Agreement is for the purpose of providing [PROVIDE BRIEF
DESCRIPTION/SUMMARY OF WHAT CONTRACTOR WILL DOl to the City's
Department. Specifically, throughout the Term of this
Agreement, Contractor shall provide and/or perform the following minimum services:
[INSERT DETAILED AND/OR ITEMIZED DESCRIPTION OF WORK AND/OR
SERVICES CONTRACTOR WILL PROVIDE]
2. Fee.
In consideration of the work and/or services to be provided pursuant to this Agreement, the
City agrees to pay Contractor a fee, in the not to exceed amount of r FILL IN TOTAL
$AMOUNTI, which shall be paid as follows:
[INSERT, IN DETAIL, HOW FEE WILL BE PAID. INCLUDE WHETHER
FEE WILL BE PAID HOURLY, WEEKLY, MONTHLY, ETC.; WHETHER
IT'S SUBJECT TO CONTRACTOR PROVIDING TIME SHEETS, OR
WORK SCHEDULE, ETC.]
The total fee paid to Contractor pursuant to this Agreement shall not exceed [FILL IN A NOT
TO EXCEED AMOUNTI for the Term provided herein.
3. Work Schedule.
During the Term of the Agreement, Contractor shall provide the work and/or services in
accordance with the following minimum work schedule:
[INSERT WORK SCHEDULE (EXAMPLE: MON-FRI, 9 AM TO 5PM,
EXCLUDING RECOGNIZED CITY HOLIDAYS). IF IT'S ANOTHER
TYPE OF SCHEDULE SUCH AS ON AN HOURLY BASIS OR ONLY ON
SPECIFIC DAYS, BE SPECIFIC AS TO MINIMUM HOURS OR DAYS
CONTRACTOR IS EXPECTED TO WORK IN ORDER TO GET PAID
THE FEE SET FORTH HERE.]
Contractor's work and/or services shall be overseen by the following City
Department/Individual: [INSERT TITLE, DEPARTMENT OF CITY (INDIVIDUAL
OVERSEEING SERVICES).]
4. Termination.
This Agreement may be terminated for convenience of either party, with or without cause, by
giving written notice to the other party of such termination, which shall become effective
upon fourteen (14) days following receipt by the other party of the written termination notice.
Upon termination in accordance with this paragraph, the Contractor shall be paid a sum
equal to all payments due to him/her up to the date of termination; provided Contractor is
satisfactorily continuing to satisfactorily perform all work and/or services up to the date of
302
termination. Thereafter, the City shall be fully discharged from any further liabilities, duties,
and terms arising out of, or by virtue of, this Agreement.
5. Indemnification/Hold Harmless.
Contractor agrees to indemnify, defend, and hold harmless the City of Miami Beach and its
officers, employees and agents, from and against any and all actions, claims, liabilities,
losses and expenses, including but not limited to, attorney's fees, for personal economic or
bodily injury, wrongful death, loss of or damage to property, at law or in equity, which may
arise or be alleged to have arisen from the negligent acts or omissions or other wrongful
conduct of Contractor, and/or any and all subcontractors, employees, agents, or any other
person or entity acting under Contractor's control, in connection with the Contractor's
performance of the work and/or services pursuant to this Agreement. Contractor shall pay
all such claims and losses and shall pay all costs and judgments which may arise from any
lawsuit arising from such claims and losses, and shall pay all costs and attorney's fees
expanded by the City in defense of such claims and losses, including appeals. The parties
agree that one percent (1 %) of the total compensation to Contractor for performance of the
work and/or services under this Agreement is the specific consideration from the City to
Contractor for the Contractor's agreement to indemnify and hold the City harmless, as
provided herein. Contractor and the City hereby agree and acknowledge that this indemnity
provision is intended to and shall survive the termination (or earlier expiration) of this
Agreement.
6. Limitation of Liability.
The City desires to enter into this Agreement only if in so doing the City can place a limit on
City's liability for any cause of action for money damages due to an alleged breach by the
City of this Agreement, so that its liability for any such breach never exceeds the sum of the
compensation/fee to be paid to Contractor pursuant to this Agreement, less any amounts
actually paid by the City as of the date of the alleged breach. Contractor hereby expresses
his willingness to enter into this Agreement with Contractor's recovery from the City for any
damage action for breach of contract to be limited to a maximum amount equal to the
compensation/fee to be paid to Contractor pursuant to this Agreement, less any amounts
actually paid by the City as of the date of the alleged breach. Accordingly, and
notwithstanding any other term or condition of this Agreement, Contractor hereby agrees
that the City shall not be liable to Contractor for damages in the amount in excess of the
compensation/fee to be paid to Contractor pursuant to this Agreement, less any amounts
actually paid by the City as of the date of the alleged breach, for any action or claim for
breach of contract arising out of the performance or non-performance of any obligations
imposed upon the City by this Agreement. Nothing contained in this subparagraph or
elsewhere in this Agreement is in any way intended to be a waiver of the limitation placed
upon City's liability as set forth in Section 768.28, Florida Statutes.
7. Notices.
All notices and communications in writing required or permitted hereunder may be
delivered personally to the representatives of the Contractor and the City listed below or
may be mailed by registered mail, postage prepaid (or airmailed if addressed to an address
outside of the city of dispatch).
Until changed by notice in writing, all such notices and communications shall be addressed
as follows:
303
CONTRACTOR:
CITY:
[INSERT NAME OF CONTRACTOR]
[INSERT ADDRESS OF CONTRACTOR]
[INSERT PHONE NUMBER]
[INSERT DEPARTMENT DIRECTOR]
City of Miami Beach
[INSERT DEPARTMENT NAME]
1700 Convention Center Drive
Miami Beach, FL 33139
(305) -------
Notices hereunder shall be effective:
lf delivered personally, on delivery; if mailed to an address in the city of dispatch, on the day
following the date mailed; and if mailed to an address outside the city of dispatch on the
seventh day following the date mailed.
8. Venue.
This Agreement shall be governed by, and construed in accordance with, the laws of the
State of Florida, both substantive and remedial, without regard to principles of conflict of
laws. The exclusive venue for any litigation arising out of this Agreement shall be
Miami-Dade County, Florida, if in state court, and the U.S. District Court, Southern District of
Florida, if in federal court. BY ENTERING INTO THIS AGREEMENT, CITY AND
CONTRACTOR EXPRESSLY WAIVE ANY RIGHTS EITHER PARTY MAY HAVE TO A
TRIAL BY JURY OF ANY CIVIL LITIGATION RELATED TO, OR ARISING OUT OF, THIS
AGREEMENT.
9. Duty of Care/Compliance with Applicable Laws.
With respect to the performance of the work and/or service contemplated herein,
Contractor shall exercise that degree of skill, care, efficiency and diligence normally
exercised by reasonable persons and/or recognized professionals with respect to the
performance of comparable work and/or services.
In its performance of the work and/or services, Contractor shall comply with all applicable
laws, ordinances, and regulations of the City, Miami-Dade County, the State of Florida, and
the federal government, as applicable.
The Contractor agrees to adhere to and be governed by the Miami-Dade County Conflict of
Interest Ordinance, as same may be amended from time to time; and by any and all
ethics/standards of conducts as referenced in Chapter 2 of the City of Miami Beach Code
(as may be amended from time to time).
Contractor covenants that it presently has no interest and shall not acquire any interest,
direct or indirectly which should conflict in any manner or degree with the performance of
the work and/or services. Contractor further covenants that in the performance of work
and/or services under this Agreement, no person having any such interest shall knowingly
be employed by the Contractor. No member of or delegate to the Congress of the United
States shall be admitted to any share or part of this Agreement or to any benefits arising
there from.
10. Florida Public Records Law.
Contractor agrees to be in full compliance with Florida Statute 119.0701 including, but not
limited to, agreement to (a) Keep and maintain public records that ordinarily and
304
necessarily would be required by the public agency in order to perform the services; (b)
provide the public with access to public records on the same terms and conditions that the
public agency would provide the records and at a cost that does not exceed the cost
provided in this chapter or as otherwise provided by law; (c) Ensure that public records that
are exempt or confidential and exempt from public records disclosure requirements are not
disclosed except as authorized by law; (d) Meet all requirements for retaining public
records and transfer, at no cost, to the public agency all public records in possession ofthe
contractor upon termination of the contract and destroy any duplicate public records that
are exempt or confidential and exempt from public records disclosure requirements. All
records stored electronically must be provided to the public agency in a format that is
compatible with the information technology systems of the public agency.
11. Ownership of Documents/Patents and Copyrights.
Any and all documents prepared by Contractor pursuant to this Agreement are related
exclusively to the work and/or services described herein, and are intended or represented for
ownership by the City. Any re-use distribution, or dissemination of same by Contractor, other
than to the City, shall first be approved in writing by the City Manager, which approval, if
granted at all, shall be at the City Manager's sole and absolute discretion.
Any patentable and/or copyrightable result arising out of this Agreement, as well as all
information, specifications, processes, data and findings, shall be made available to the
City, in perpetuity, for public use.
No reports, other documents, articles or devices produced in whole or in part under this
Agreement shall be the subject of any application for patent or copyright by or on behalf of
the Contractor (or its employees or sub-contractors, (if any) without the prior written
consent of the City Manager, which consent, if given at all, shall be at the Manager's sole
and absolute discretion.
12. No Assignment/Transfer.
This section intentionally left blank.
13. Liability for Sub-contractors.
Contractor shall be liable for its work and/or services, responsibilities and liabilities under
this Agreement and the services, responsibilities and liabilities of any sub-contractors {if
any), and any other person or entity acting under the direction or control of Contractor (if
any). When the term "Contractor" is used in this Agreement, it shall be deemed to include
any sub-contractors (if any) and/or any other person or entity acting under the direction or
control of Contractor (if any). All sub-contractors (if any) must be approved in writing by the
City Manager prior to their engagement by Contractor, which approval, if granted at all,
shall be at the City Manager's sole and absolute discretion.
14. Independent Contractor/No Joint Venture.
THIS AGREEMENT SHALL NOT CONSTITUTE OR MAKE THE PARTIES A
PARTNERSHIP OR JOINT VENTURE. FOR THE PURPOSES OF THIS AGREEMENT,
THE CONTRACTOR SHALL BE DEEMED TO BE AN INDEPENDENT CONTRACTOR,
AND NOT AN AGENT OR EMPLOYEE OF THE CITY, AND SHALL NOT ATTAIN ANY
RIGHTS OR BENEFITS UNDER THE CIVIL SERVICE OR PENSION ORDINANCE OF
THE CITY, OR ANY RIGHT GENERALLY AFFORDED CLASSIFIED OR UNCLASSIFIED
EMPLOYEES INCLUDING ANNUAL AND SICK DAY ACCRUAL. FURTHER, THE
305
CONTRACTOR SHALL NOT BE DEEMED ENTITLED TO FLORIDA WORKER'S
COMPENSATION BENEFITS AS AN EMPLOYEE OF THE CITY OR ACCUMULATION OF
SICK OR ANNUAL LEAVE.
15. Waiver of Breach.
A party's failure to enforce any provision of this Agreement shall not be deemed a waiver of
such provision or modification of this Agreement. A party's waiver of any breach of a
provision of this Agreement shall not be deemed a waiver of any subsequent breach and
shall not be construed to be a modification of the terms of this Agreement.
16. Severance.
In the event this Agreement or a portion of this Agreement is found by a court of competent
jurisdiction to be invalid, the remaining provisions shall continue to be effective unless City
elects to terminate this Agreement.
17. Joint Preparation.
The parties hereto acknowledge that they have sought and received whatever competent
advice and counsel as was necessary for them to form a full and complete understanding of
all rights and obligations herein and that the preparation of this Agreement has been a joint
effort of the parties, the language has been agreed to by parties to express their mutual
intent and the resulting document shall not, solely as a matter of judicial construction, be
construed more severely against one of the parties than the other.
18. Purchase Order Requirement.
This agreement shall not be effective until executed by the parties hereto and until the City
has issued a Purchase Order for this agreement.
19. Entire Agreement.
This writing and any exhibits and/or attachments incorporated (and/or otherwise referenced
for incorporation herein) embody the entire Agreement and understanding between the
parties hereto, and there are no other agreements and understandings, oral or written, with
reference to the subject matter hereof that are not merged herein and superseded hereby.
[REMAINDER OF PAGE LEFT INTENTIONALLY BLANK]
306
IN WITNESS WHEREOF, the parties hereto have caused these presents to be executed by
the respective officials thereunto duly authorized, this date and year first above written.
FOR CITY:
ATTEST:
By:
City Clerk
FOR CONTRACTOR:
WITNESS:
By:
Print Name
By:
Print Name
Approved:
Department Director
Office of Budget and Performance Improvement
Human Resources
307
CITY OF MIAMI BEACH, FLORIDA
City Manager
[INSERT CONTRACTOR NAME)
Signature
Print Name I Title
Approved as to form & language &
for execution.
RESOLUTION TO BE SUBMITTED
308
,\/\I /\ f\" i BEACH / \; \I/\; / '-,
OFFICE OF THE CITY ATTORNEY
JOSE SMITH, CITY ATTORNEY COMMISSION MEMORANDUM
TO:
FROM:
DATE:
SUBJECT:
Mayor Matti Herrera Bower
Members of the City Commission and
Jimmy Morales, City Manager . ?
Rafael Granado, City Clerk .
Jose Smith, City Attor~:J~> " "
September 24, 2013
Let Miami Beach Decide v. City of Miami Beach and SBACE. LLC,
Third District Court of Appeal, Case # 3013-2243;
Lower Tribunal Case No.13-025234 CA13
I recently forwarded a copy of the Third District Court of Appeal's Order in the above-
referenced case. The appeal was filed by Let Miami Beach Decide ("LMBD"), seeking review of
the trial court's August 28, 2013 Order approving the "Convention Center Project" and the
Section 1.03 Charter Amendment ballot questions, and dismissing LMBD's Counterclaim
seeking the removal of the Project question from the ballot
The Appellate Court ruled that City Charter Section 1.03 requires approval by the City
of the actual/ease(s) and its material terms prior to placing the issue on the ballot. In its ruling,
the Court stated that its decision was based upon a need for voters to have sufficient
information to cast their vote. The Court noted that terms such as the amount of rent; the
amount and specific location and square footage of the properties to be leased; and the height
of air rights being transferred, were material provisions of any final leases between the City and
the developer, and that voters had a right to know these material terms, prior to voting on the
Project ballot question. Without such information, the court held that voters are "simply not in a
position to intelligently cast their ballots to approve or disapprove the lease."1
Having determined that the "Convention Center Project" ballot question lacked the
material terms of the Project leases, the Third District ordered that it be removed from the
November 5th ballot. The court also ordered that the last line of the Charter Amendment ballot
question { ... "This Charter change inapplicable to 'Convention Center Project' question below'')
also be removed. In light of the September 21, 2013 deadline by which the City was required to
inform the County Department of Elections of any changes/corrections to its November 5, 2013
Master Ballot, the City Clerk instructed the DOE of the subject changes, as mandated by the
Third District.
1 The Appeals Court held that this information could not be gleaned from SBACE's letter of intent (LOI),
as the LOI, by its terms, is only a basis for negotiation and does not bind the parties.
310
Agenda Item R 9A
Date ?~30-13
Let Miami Beach Decide v. City of Miami Bach and SBACE, LLC
District Court of Appeal, Case #3D13-2243
Lower Tribunal Case No. 13-025234 CA 13
Pagel
The City's November 5, 2013 ballot contains the Charter Amendment ballot question, as
revised by the Third District (i.e. without the last line stating that the Charter Amendment does
not apply to the Convention Center Project}. Further, any future ballot question seeking voter
approval of the City's Convention Center Project, must contain the material terms of the Project
leases.
Please let me know if you have questions regarding the case.
JS/RNid/mmd
F:\ATTO\AGUR\MEMOS\LTC-Let Miami Beach Decide v. CMB (Final 9-24-13) JS.doc
311
R9 • New Business and Commission
R9B Discussion Regarding Miami-Dade County's Request For Contribution Toward
The Operational Cost Of South Shore Library.
(City Manager's Office)
312
Agenda Item
Date
THIS PAGE INTENTIONALLY LEFT BLANK
313
::0 c
)>
MIAMI BEACH REDEVELOPMENT AGENCY ITEM SUMMARY
Condensed Title:
A Resolution of the Chairperson and Members of the Miami Beach Redevelopment Agency adopting and appropriating
the operating budgets for the City Center Redevelopment Area, the Anchor Shops and Parking Garage and the
Pennsylvania Avenue Shops and Garage for Fiscal Year 2013/14.
Key Intended Outcome Supported:
Improve the City's overall financial health and maintain overall bond rating
~upporting Data (Surveys, Environmental Scan, etc.):
One of the City's Key Intended Outcomes is to ensure well designed and well maintained capital projects and
infrastructure. In keeping with this goal, approximately 53 percent or $19.5 million of the proposed Budget for City
Center is being allocated towards capital expenditures including new capital projects, renewal and replacement, and
maintenance of existing RDA capital infrastructure.
Item Summary/Recommendation:
The proposed budget for the City Center Redevelopment Area for Fiscal Year 2013/14 has been prepared to coincide
with the overall City budget process, and is being presented to assist in providing a comprehensive overview of the
district. Additionally, the revenues and expenses associated with the operations of the Anchor Shops and Parking
Garage as well as the Pennsylvania Avenue Shops and Garage are presented as separate schedules so as to
eliminate any perception that proceeds from the Facility's operations are pooled with TIF and other Trust Fund
revenues.
Based on the 2013 Certification of Taxable Value from the Property Appraiser's Office, the preliminary value of property
in City Center is projected to increase by 7.3% over 2012. However, as in previous years, the City has received
correspondence from the County, advising of the finalization of the tax roll for the prior year, which in the case of FY
2011/12, reflects a slight decrease from the preliminary valuation for the same year and will result in a corresponding
adjustment/reduction in TIF revenues totaling $168,000 for 2013/14 vs $3.5 million for 2012/13. Additional sources of
revenue include an estimated $5.4 million in Resort Tax contributions; a "Y:1 mill levy in the amount of $1.8 million, to be
set aside for the Children's Trust pursuant to an lnterlocal Agreement, dated August 16, 2004 between the RDA, the
City of Miami Beach and Miami-Dade County; and an estimated $25,000 in interest income. The proposed FY 2013/14
City Center Redevelopment Area Budget of $43,000,000 is $94,000 less than the proposed budget recommended by
the Executive Director on September 11, 2011. This decrease is a result of a reduction in the Citywide millage rate of
.0275 by the Mayor and Commission at its workshop held September 23, 2013.
In order to address the existing and future obligations of the Redevelopment Area, it is recommended that the
Redevelopment Agency adopt the attached Resolution which establishes the operating budgets for the City Center
Redevelopment Area. the Anchor Shops and Parking Garage and the Pennsylvania Avenue Shops and Garage for FY
2013/14.
Advisory Board Recommendation:
I N.A.
Financial Information:
Source of Amount
Funds: 1 $43,000,000 u 2 $ 3,995,000
3 $ 1,511,000
OBPI Total $48,506,000
Financial Impact Summary:
City Clerk's Office Legislative Tracking:
Max Sklar, Georgette Daniels and John Woodruff
MAS
T:
MIAMI BEACH
Account
City Center Redevelopment Area Fund
Anchor Shops and Parking Garage Operations
Pennsylvania Avenue Shops and Garage Operations
315
JLM
AGENDA ITEM ____,=-/-=-A __
DATE 9-3cJ -(3
I
(e MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gav
REDEVELOPMENT AGENCY MEMORANDUM
TO: Chairperson and Members of the Miami B
FROM: Jimmy L. Morales, Executive Director
DATE: September 30, 2013
SUBJECT: A RESOLUTION OF THE CHAIRPERSO AND MEMBERS OF THE MIAMI BEACH
REDEVELOPMENT AGENCY, ADOPTING AND APPROPRIATING THE OPERATING
BUDGETS FOR THE CITY CENTER REDEVELOPMENT AREA, THE ANCHOR SHOPS
AND PARKING GARAGE AND THE PENNSYLVANIAAVENUE SHOPS AND GARAGE
FOR FISCAL YEAR 2013/14.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
ANALYSIS
The proposed budget for the City Center Redevelopment Area (RDA) for Fiscal Year 2013/14 has
been prepared to coincide with the overall City budget process, and is being presented today to
assist in providing a comprehensive overview of the district. Please refer to Attachment A for the
proposed bi,.Jdget details.
Revenues
Based on the 2013 Certification of Taxable Value from the Property Appraiser's Office, the
preliminary value of property in City Center is projected to increase by 7.3% over 2012, marking the
third year in a row values have increased; values seem to be back on the rise, following two years
of decline. However, as in previous years, the City has received correspondence from the County,
advising of the finalization of the tax roll for the prior year, which in the case of FY 2011/12, reflects a
slight decrease from the preliminary valuation for the same year and will result in a corresponding
adjustment/reduction in TIF revenues totaling $168,000 for 2013/14 versus $3.5 million for 2012/13.
Additional sources of revenue include an estimated $5.4 mill ion in Resort Tax contributions; a ~ mill
levy in the amount of $1.8 million, to be set aside for the Children's Trust pursuant to an lnterlocal
Agreement, dated August 16, 2004 between the RDA, the City of Miami Beach and Miami-Dade
County; and an estimated $25,000 in interest income.
Expenditures
Project-related expenses account for approximately $28 million, which includes $4.2 million to be
allocated for community policing initiatives in the City Center to continue providing enhanced levels
of staffing and services throughout the area, and $4.9 million for maintenance of RDA capital
316
September 30, 2013
Redevelopment Agency Memorandum
Operating Budget for City Center for FY 2013/14
Page 2of3
projects. On-going and planned capital projects in the City Center are projected to account for $18.4
million in the FY 2013/14 Budget, and include allocations for construction of the Collins Park
Garage, the Bass Museum Interior Expansion and Lincoln Road Master Plan Study. This also
includes $1.556 million as a transfer to cover prior capital fund balance deficits.
An additional $287,000 is being proposed for capital renewal and replacement projects; including
repairs and maintenance to certain City-owned projects and facilities, including the Anchor Garage
and Colony Theater. Additionally, $305,000 in transfers to the Pennsylvania Avenue Shops and
Garage are budgeted to offset the RDA's costs associated with the retail and parking operations.
Administrative Expenses total $2 million, comprising a management fee of $1,043,000 which is
allocated to the General Fund to pay for direct and indirect staff support for the RDA; $61 ,000 for
actual operating expenses; approximately $629,000 set aside for on-going planning and consulting
work related to the Convention Center expansion master plan; and $25,000 for capital renewal and
replacement projects under $25,000. It should be noted that the Management Fee allocation is
reflective of actual city resources applied to the operation of the RDA, as supported by the RSM
McGladrey Cost Allocation Study, dated July 20, 2009. It should further be noted that Administrative
and Operating expenses only account for less than four percent (4%) of the total budget, which is
well below the 20% threshold level established (and permitted) in the lnterlocal Agreement between
the City and the County.
The current combined debt service on the 2005 Series Bonds and the Parity Bonds accounts for
approximately $8.5 million annually. City Center also continues assuming debt service payments on
the portion of the Gulf Breeze Loan used to pay for the Bass Museum expansion and renovation,
and the portion of the Sunshine State Loan Program used for Lincoln Road improvements, which
collectively account for approximately $1.3 million.
Reserve line item expenditures include those items that, pursuant to the existing Bond Covenants,
may only be expended once the annual debt service obligations have been met. These include the
County's administrative fees, equivalent to 1.5% of its respective TIF payment; and the
corresponding contribution to the City's General Fund, equivalent to 1.5% of the City's share of its
TlF payment; and the remittance of the~ mill tax levy back to the Children's Trust.
The revenues and expenses associated with operations of the newly opened Pennsylvania Avenue
Shops and Garage and the Anchor Shops and Parking Garage are presented as separate
schedules in order to eliminate any perception that proceeds from the facilities' operations are
pooled with TIF and other Trust Fund revenues:
Anchor Shops and Parking Garage
Garage revenues at the Anchor Garage are projected at approximately $3.1 million, with operating
expenses, (including depreciation, contractual revenue-sharing obligations with Loews and general
fund administrative fees), of approximately $2.6 million and reserves of $72,000. The Anchor retail
operations is expected to generate $857,000 in revenues, including interest, with operating
expenses associated with the retail management contract, related reimbursable expenditures, and
depreciation totaling $116,000, as well as projected reserves of $741,000.
Pennsylvania Avenue Shops and Garage
In consideration of the fact that the Pennsylvania Avenue Shops and Garage was built by the RDA
on City-owned property, the operation of the facility has been structured in the form of a ground
lease between the City and the RDA, providing terms for both the Garage and Retail operations.
317
September 30, 2013
Redevelopment Agency Memorandum
Operating Budget for City Center for FY 2013114
Page 3 of3
The garage operations include base rent and an administrative fee, consistent with that of the
Anchor Garage, Parking's operational fee, and revenue sharing between the City and the RDA. The
Retail operations also include base rent and an administrative fee, as well as a retail lease rate
based on 2010 retail market cap rates. The retail operations also include revenue sharing between
the City and the RDA.
Based on estimates of the garage's current-year operating results, and taking into consideration the
successfu I execution of a lease agreement with Penn 17, LLC., for the entire retail space, the
facility is anticipated to generate $1,500,000 in revenues in FY 2013/14, comprising $656,000 in
parking revenues and $550,000 in retail income. However, since the facility is still anticipated to
operate at a loss during FY 2013/14, the RDA plans to subsidize its operations through a transfer of
$305,000 to the parking operations. Expenses for the facility are budgeted at $1.5 Million,
comprising $900,000 in direct operating costs for the garage and $611,000 in lease term-related
obligations.
CONCLUSION
The proposed FY 2013/14 City Center Redevelopment Area Budget of$43,000,000 is $94,000 less
than the proposed budget recommended by the Executive Director on September 11, 2011. This
decrease is a result of a reduction in the citywide millage rate of .0275 by the Mayor and
Commission at its workshop held September 23, 2013. This millage reduction decreases the TIF
revenues paid to the City Center Redevelopment Area by the City of Miami Beach. This reduction in
revenues was offset by a reduction in the expenditure line "Reserve for Future Capital Projects."
In order to address the existing and future obligations in the Redevelopment Area, it is
recommended that the Redevelopment Agency adopt the attached Resolution, which establishes
the operating budgets for the City Center Redevelopment Area, the Anchor Shops and Parking
Garag~nd the Pennsylvania Avenue Shops and Garage for FY 2013/14.
J LM/Ke,BIMS
Attachment
T:\AGENDA\2013\September 30\RDA Budget memo 2013_14.doc
318
Miami Beach Redevelopment Agency
City Center Redevelopment Area
Proposed FY 2013/14 Operating Budget
FY 13/14 Budgeted
FY 10/11 FY11/12 FY 2012113 Proposed Variance
Actual Actual Ado~ted Budget From FY 12113
Revenues and Other Sources of Income
Tax Increment-City $ 18,377,816 $ 18,337,693 $ 19,188,000 $ 19,934,000 $ 746,000
Proj Adjustment to City Increment (1,475,726) (1,756,457) (1,871,000) (94,000) 1,777,000
Tax Increment -County 16,047,879 14,291,236 14,818,000 15,992,000 1,174,000
Proj Adjustment to County Increment (1,262,384) (1,367,157) (1,636,000) (74,000) 1,562,000
50% Contribution from Resort Tax 4,492,075 4,925,168 4,684,000 5,386,000 702,000
'1/2 Mill Children's Trust Contribution 1,474,830 1,481,004 1,575,000 1,831,000 256,000
Interest Income 9,291 8,278 13,000 25,000 12,000
Fund Balance Reallocation: (Non-TIF)
Fund Balance Renewal and Replacement
Other lncomefAdjustments: 5,196
TOTAL REVENUES s 37,663,781 s 35,924,961 s 36,771,000 $ 43,000,000 $ 6,229,000
Admln/Operatlng Expenses
Management fee (salaries & benefits) $ 941,524 $ 952,889 $ 976,000 $ 1,043,000 $ 67,000
Salaries and Benefits $59,601 $65,000 155,000 90.000
Advertising & promotion 50,000 50,000
Postage, printing & mailing 81 3,000 3,000
Office supplies & equipment 2,548 2,269 4,000 4,000
Other Operating 1,000 1,000
Meetings & conferences 12 1,000 1,000
Dues & subscriptions 788 795 2,000 2,000
Licences & Taxes
Audit fees 20,260 20,260 9,000 21,000 12,000
Professional & related fees 56,031 175,373 241,000 629,000 388,000
Repairs and Maintenance 31,489 98,000 25,000 (73,000)
Miscellaneous expenses 5,000 33,938 47,000 27,000 120,000i
Total Admin/Operating Expenses $ 1,026,244 $ 1,276,614 $ 1,446,000 s 1,961,000 s 515,000
Project Expenses
Community Policing 168-1124 $ 2,754,374 $ 3,411,726 $ 3,741,000 $ 4,195,000 $ 454,000
Capital Projects Maintenance: -$
Property Mgmt: 168-9964 990,358 1,013,473 $1,143,000 1,176,000 33,000
Sanitation: 168-9965 2,092,146 2,560,468 $2,593,000 3,020,000 427,000
Greenspace: 168-9966 506,242 $763,000 832,000 69,000
NWS ProjecULincoln Park Complex Contingency
NWS Project -Grant-in-Aid 15,000,000
Transfer to Penn Garage Parking 75,622 48,801 405,000 305,000 (100,000)
Transfer to Penn Garage Retail 26,448 347,112
Transfer to Renewal and Replacement 705,000 $67,000 (638,000)
Transfer to Capital Projects 136,758 13,541,301 14,238,000 18,443,000 4,205,000
Total Project Expenses s 21,075,706 $ 21,429,123 $ 23,588,000 $ 28,038,000 s 4,450,000
Reserve and Debt Service Obligations
Debt Service Cost -2005 + Parity Bonds $ 8,393,254 $ 8,548,105 $ 8,415,000 $ 8,550,000 $ 135,000
Current Debt Service -Lincoln Rd Project 1,094,176 1 '103,366 $785,000 825,000 40,000
Current Debt Service -Bass Museum 505,859 502,746 503,000 547,000 44,000
Reserve for County Admin Fee 221,782 193,861 198,000 239,000 41,000
Reserve for CMB Contribution 253,531 248,719 261,000 283,000 22,000
Reserve for Children's Trust Contribution 1,474,830 1,481,004 1,575,000 1,831,000 256,000
Reserve for Collins Park Parking Garage 1,451,823
Repayment-Prior Yr Fund Balance 2,946,246 342,000 342,000
Reserve for Future Projects 384,000 384,000
Total Reserve and Debt Service s 14,889,679 s 13,529,624 $ 11,737,000 $ 13,001,000 $ 1,264,000
TOTAL EXPENSES AND OBLIGATIONS $ 36,991,628 $ 36,235,361 $ 36,771,000 $ 43,000,000 $ 6,229,000
REVENUES-EXPENSES s 672,153 s (310,400) $ $ $
319
Proposed FY 2013/14 Anchor Shops and Parking Garage Operating Budget
FY 13/14
FY 10/11 FY11/12 FY 2012113 Proposed Variance
Revenues: Actual Actual Ado~ted Budset
Parking Operations $ 2,368,000 $ 3,079,821 $ 3,049,000 $ 3,130,000 $ 81,000
Retail Leasing 714,150 615,016 $708,000 847,000 139,000
lnlerest Pooled Cash 39,216 13,897 $26,000 18,000 !8.000)
TOTAL REVENUES $ 3,121,366 $ 3,708,734 $ 3,783,000 $ 3,995,000 $ 212,000
Operating Expenses:
Parking Operations $ 1,652,841 $ 1,264,875 $ 2,025,000 $ 2,078,000 $ 53,000
Garage Use Fee (To Loews) 471,916 440,241 463,000 507,000 44,000
Garage Repairs and Maintenance 37,000 37,000
Retail Leasing Property Management Fee 76,917 62,619 52,000 (52,000)
Retail Leasing Repair & Maintenance 32,000 32,000
Retail internal Service Charges 96,274 66,109 35,000 19,000 (16,000)
Retail Operations Depreciation 55,396 55,396 55,000 55,000
Management Fee to General Fund 189,074 196,740 223,000 224,000 1,000
Parking Operations Manageement Fee 189,074 196.740 223,000 224,000 1,000
Retail Leasing Management Fee to GF 14,000 10.000 (4,000)
Transfer to Renewal and Replacement 182,000 220,000 38,000
Transfer to Capital Projects
Reserve for Future Capital -Parking Operations 223,962 358,000 72,000 (286,000)
Reserve for Future Capital -Retail Operations 376,000 741,000 365,000
TOTAL EXPENSES $ 2,542,420 $ 2,309,942 $ 3,783,000 $ 3,995,000 $ 212,000
REVENUES-EXPENSES $ 578,946 $ 1,398,792 $ $ $
Proposed FY 2013/14 Pennsylvania Ave Shops and Garage Operating Budget
FY 13/14
FY 10/11 FY11/12 FY 2012/13 Proposed Variance
Revenues: Actual Actual Ado~ed Budget
Parking Operations $ 478,583 $ 618,961 $ 520,000 $ 656,000 $ 136,000
Retail Leasing 147,123 574,000 550,000 (24,000)
Retail Transfer from RDA Operations 347,112
Parking Transfer from RDA Operations 102,070 346,000 405,000 305,000 (100,000)
Interest Pooled Cash 492
TOTAL REVENUES $ 580,653 $ 1,459,688 $ 1,499,000 $ 1,511,000 $ 12,000
Operating E~Cpenses:
Parking Operations Expenditures $ 300,727 $ 723,029 $ 802,000 $ 822,000 $ 20,000
Pai'King Admin/Base Fee 73,768 45,368 53,000 55,000 2,000
Garage Ground Lease 23,552 23,552 23,000 23,000
Parking Base Rent 23,552 23,552 $23,000 23,000
Addt'I/Percentage Rent $0
Garage Management Fee $47,604 $47,000 61,000 14,000
Retail Additional Base Rent $15,592 $278,000 229,000 (49,000)
Retail base Rent $276,448 51,000 136,000 85,000
Retail Admin Fee 11,137
Depreciation $11,851
Leasing Commissions 303,400
Admin Fee (GF) 3,864 $53,000 51,000 (2,000)
Contingency $192,000 134,000 (58,000)
TOTAL EXPENSES $ 398,047 $ 1,461,845 $ 1,499,000 $ 1,511,000 $ 12,000
REVENUES-EXPENSES $ 182,606 $ (2,157) $ $ $
320
RESOLUTION TO BE SUBMITTED
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322
REDEVELOPMENT AGENCY ITEM SUMMARY
Condensed Title:
A resolution of the Chairperson and Members of the Miami Beach Redevelopment Agency, adopting and
appropriating the Miami Beach Redevelopment Agency Capital Budget for Fiscal Year (FY} 2013/14 and
adopting the Capital Improvement Plan for FY 2013/14-2017/18
Key Intended Outcome Supported:
Ensure well designed quality capital projects--Increase Community Satisfaction with City Services
Supporting Data (Surveys, Environmental Scan, etc.): Based on the 2012 community survey, recently
completed capital projects were highly rated by both residents and businesses. In the 2012 survey, arts
and culture were identified as services the city should strive not to reduce; and availability of public parking,
was one of the factors identified as key drivers of overall satisfaction levels.
Item Summary/Recommendation:
The CIP was created as a plan for projects that require significant capital investment and is intended to
serve as an official statement of public policy regarding long-range physical development in the City of
Miami Beach and the Miami Beach RDA, establishing priorities for the upcoming five year period, FY
2013/14-2017/18. The first year of the CIP is recommended for approval as the FY 2013/14 Capital
Budget.
The Proposed City Center RDA Capital Budget for FY 2013/14 therefore totals $16.954 million and the
Proposed FY 2013/14 Capital Budget for the RDA Anchor Garage totals $485,000. The FY 2013/14
proposed Capital Budget includes appropriations for the construction of the Collins Park Garage; the Bass
Museum Interior Expansion; improvements to Euclid Avenue, City Center 9B and Lincoln Road Master
Plan Study.
Advisory Board Recommendation:
On July 1 0, 2013, the Proposed Capital Budget and updated Capital Improvement Plan were discussed at
meetings of the Finance and Citywide Projects Committee and the proposed Capital Budget and CIP
reflects the funding recommendations from that meeting.
Financial Information:
Source of Amount Account
~ 1 $16,954,000 City Center RDA
$ 485,000 RDA Anchor Garage
2
Total $17,439,000
Financial Impact Summary:
Si n-Offs:
RDA Assistant Director
KGB
.. ,·
T:\AGENDA\2013\September 30\RDA Capital Budget Summary 13_14.doc
MIAMI BEACH 323
AGENDA ITEM _f-:::8=--::::-~
DATE f-.Jo-e~ ....
MIAMI BEACH
City of Miami Beach, 1700 Convenlion Center Drive, Miami Beach, Florida 33139, www.miamibeochll.gov
COMMISSION MEMORANDUM
TO:
FROM:
DATE:
Chairperson Matti Herrera Bower and
Redevelopment Agency
Jimmy L. Morales, Executive Director
September 30, 2013
embers of( the Miami Beach
I,
/ \,
k-=~_,
) I
SUBJECT: A RESOLUTION OF THE CHAIRPERS N AND MEMBERS OF THE MIAMI
BEACH REDEVELOPMENT AGENCY, A OPTING AND APPROPRIATING THE
MIAMI BEACH REDEVELOPMENT AGENCY CAPITAL BUDGET FOR FISCAL
YEAR (FY) 2013/14 AND ADOPTING THE CAPITAL IMPROVEMENT PLAN FOR
FY 2013/14-2017/18
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
BACKGROUND
Planning for capital improvements is an ongoing process; as needs change within the City's
Redevelopment District ("RDA"), capital programs and priorities must be adjusted. The Capital
Improvement Plan (''CIP") serves as the primary planning tool for systematically identifying,
prioritizing and assigning funds to critical City and RDA capital development, improvements and
associated needs.
The RDA capital improvement plan process began in the spring when all departments are
asked to prepare capital improvement updates and requests on the department's ongoing and
proposed capital projects. Individual departments prepare submittals identifying potential
funding sources and requesting commitment of funds for their respective projects. The
proposed document is reviewed by the City Manager, and upon approval, is submitted to the
Finance and Citywide Projects Committee and the City Commission/Redevelopment Agency
Board for final approval and adoption.
The CIP was created as a plan for projects that require significant capital investment and is
intended to serve as an official statement of public policy regarding long-range physical
development in the City of Miami Beach. The CIP specifies and describes the City's capital
project plan and establishes priorities for the upcoming five year period.
Individual projects within neighborhood areas have been combined to create "packages" of
projects that address the neighborhood needs for infrastructure upgrades, traffic flow,
enhancements, etc. This comprehensive approach minimizes disruptions and generates costs
savings. The projects address many needs in different areas of the City including:
neighborhood enhancements such as landscaping, sidewalk restoration, traffic calming,
lighting, parking, water and sewer system improvements, drainage improvements and roadway
resurfacing/reconstruction; park renovation and upgrades; and construction or renovation of
public facilities.
324
City Commission Memorandum
Resolution Adopting FY 2013114 Capital Budget and FY 2013114-2017118 C/P for the RDA
September 30, 2013
Page2
The Administration is presenting the proposed FY 2013/14 Capital Budget and the updated CIP
for FY 2013/14-2017/18, following a comprehensive review of the CIP to insure that the Plan
accurately reflects all project budgets, funding sources and commitments, for adoption by the
City Commission.
ANALYSIS
Capital Improvement Plan
The FY 2013/14-2017/18 CIP for the City of Miami Beach and the RDA is a five year plan for
public improvements and capital expenditures by the City and the RDA. This document is an
official statement of public policy regarding long-range physical development in the City of
Miami Beach and the RDA. The approved Capital Improvement Plan has been updated to
include projects that will be active during FY 2013/14 -2017118.
The Plan has been updated to include additional funding sources that have become available,
changes in project timing, and other adjustments to ongoing projects as they have become
better defined. Certain adjustments have been made to reflect projects that have been
reconfigured, re-titled, combined with or separated from other projects and/or project groupings
and are the result of a comprehensive review of the program to insure that our plan accurately
reflects all project budgets, funding sources and commitments.
Available Capital Funding
Based on the 2013 Certified Taxable Value of the City Center Redevelopment Area (RDA),
property values have risen 7.3% for FY 2013/14. Net of operating costs, the RDA will generate
$16.954 million in available funding for capital projects in the City Center RDA.
Proposed RDA Capital Budget
The City Center RDA FY 2013/14 renewal and replacement projects total $67,000. In addition,
the City Center RDA FY 2013/14 proposed Capital Budget of $16.887 million includes $12.2
million in funding for the construction of the Collins Park Garage, $3.75 million for the Bass
Museum Interior Expansion, $69,000 for the Euclid Avenue Improvements, $326,000 for the
City Center 9B project, and $500,000 for the Lincoln Road Master Plan Study. The Anchor
Shops and Parking Garage Fund, which is separate because it is not part of the Tax increment
funding of the RDA, has proposed capital projects of $240,000 for Phase II of the upgrade to
the gated parking revenue control system and $25,000 for a garage structural engineering
study. It also has FY 2013/14 renewal and replacement needs totaling $220,000 and $265,000
for capital projects in the Anchor Garage.
CONCLUSION:
The Administration recommends adoption of the attached Resolution, which establishes the
Capital Budget for the RDA for FY 2013/14 and the Capital Improvement Program for FY
2013/14-2017/18.
JLM/KGB/MAS
T:\AGENDA\2013\September 30\RDA Capital budget memo 13_14.doc
325
365 463 w N 0) CITY OF MIAMI BEACH REDEVELOPMENT AGENCY 2014 CAPITAL BUDGET-FUNDING SUMMARY City Center RDA Capital Fund pgmculcamp pkcbassph2 pwseucimpr rwscchvb9b rwslincrmp rrscolorcc rrscolormr Capital Projects Collins Park Parking Garage Bass Museum Interior Space Expansion Reserve-Euclid Ave Imp at Lincoln Rd City Center-Commercial Dist BP9B Lincoln Road Master Plan Study Renewal & Replacement Colony Theater Condenser Coils Replace Colony Theater Roof Maintanace Total Total Grand Total City Center RDA Capital RDA-Anchor Garage Fund eqcrevcep2 pgnanchsen rrsanchrep Capital Projects Revenue Control Eqp Phase II Anchor Garage Structural Eng Study Renewal & Replacement Anchor Garage Repair and Upkept Total Total Grand Total Attachment A 12,242,000 3,750,000 69,000 326,000 500,000 16,887,000 40,000 27,000 67,000 16,954,000 240,000 25,000 265,000 220,000 220,000 485,000
PROJECT NAME FUNDING 365 trs16stops pgc17stefr rws17thstn rrm21strcr pksllnrosl rwsalleywy pwcastrprp encanlmalw rrmbassebb rrmbassext rrmbassmgr rrmbasshpr rrmbasshvc rrmbassher rrmbassmlr pkcbassph2 City Center RDA Capital Fund W rmbasslcl ~ rmbasswsp pfcbeachsh encbchwlrf pgcblkeprk pkcblcpph2 rrccarlccl rrccfcrgds rrccfchrfr rwscltyctr rwscltylfe rwscchvb9b rwccltywcr trcwayflnd enccollcep rwscollpar pgmculcamp rrscolorcc rrscolormr pfsctllght rwmconvctr rwccrosswa pgmculcii trmdlrslgn rwsflambpc rrcgardenc rwmlincoln 16th St. Operational lmprov/Enhancement 17th Street Garage East Facade Retail 17th Street North lmprv Penn Av to Wash 21st St. Recreation Center Repairs and R 400 Block Lincoln Rd Site lmprov Wing Alleyway Restoration Program Ph I Aluminum Streetlighting Pole Replacement Animal Waste Dispensers/Receptacles Bass Museum Electrical Breaker Box Repla Bass Museum Exterior Lighting Replacemen Bass Museum Generator Replacement Bass Museum Heat Pump Replacement Bass Museum HVAC Replacement Bass Museum Hydraulic Elevator Replaceme Bass Museum Insulation Replacement Bass Museum Interior Space Expansion Bass Museum Light Controls and lnstrumen Bass Museum Weather Seal & Paint -R&R Beach Shower Replacement & Renovations Beachwalk Lighting Retrofit Bicycle Parking-Phase I Bicycle Parking Phase II Garl Fisher Clubhouse Exterior Window Cart Fisher Clubhouse Replace Gutter-R&R Cart Fisher Clubhouse Roof Replcmnt -R&R CCHV Neigh.lmprov.-Historic Dist. BP9A City Center 9A Legal Fees City Center-Commercial Dist BP9B City W Curb Ramp Installation/Main! Citywide Wayfinding Signage System Collins Canal Enhancement Project Collins Park Ancillary Improvements Collins Park Parking Garage Colony Theater Condenser Coils Replace Colony Theater Roof Maintanace Colony Theater Stage Lighting Retro Fit Convention Center Lincoln Rd Connectors Crosswalks Cultural Campus Parking Garage II Directory Signs in the City Center ROW Flamingo Neighborhood -Bid Pack C Garden Center Lighting Fixtures and Wiri Lincoln Rd Between Collins & Washington 2014-2018 Prior Years 932,000 0 0 118,259 0 600,000 200,000 25,000 38,968 42,308 51,779 59,225 84,456 66,127 27,911 D 57,070 27,478 8,750 665,625 33,750 9,000 53,720 25,795 105,600 17,420,379 0 13,209,842 1,500 431,840 3,000,000 4,000,000 13,479,271 0 0 65,000 0 21,000 0 108,268 752,900 73,725 2,516,583 CITY OF MIAMI BEACH REDEVELOPMENT AGENCY CAPITAL PLAN • FUNDING SUMMARY 2013/14 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 3,750,000 0 0 0 0 0 0 0 0 0 (2,231 ,000) 350,000 326,000 0 0 0 0 12,242,000 40,000 27,000 0 0 0 0 0 0 0 0 2014/15 0 0 0 0 0 0 0 0 0 0 a 0 0 0 0 3,750,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 a 0 0 0 0 2015/16 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 2016/17 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 a 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 a 0 2017/18 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Future 0 2,500,000 2,000,000 0 50,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 10,000,000 0 12,400,000 0 0 0 0 Total 932,000 2,500,000 2.000,000 118,259 50,000 600,000 200,000 25,000 38,968 42,308 51,779 59,225 84,456 66,127 27,911 7,500,000 57,070 27,478 8,750 665,625 33,750 9,000 53,720 25,795 105,600 15,189,379 350,000 13,535,842 1,500 431,840 3,000,000 4,000,000 25,721,271 40,000 27,000 65,000 10.000,000 21,000 12,400,000 108,268 752,900 73,725 2,516,583
pwsllnclan lincoln Rd Landscaping-Lenox to Wash. 150,000 0 0 0 0 0 0 150,000 rrsllncmfp Lincoln Rd. Mall Fountain Pump, Landscap 62,315 0 0 0 0 0 0 62,315 pksllnrdft lincoln Road Landscaping FY 13 150,000 0 0 0 0 0 0 150,000 pkslinrdls lincoln Road Mall ADA Pedestrian pathway 87,500 0 0 0 0 0 0 87,500 rwsllncrmp Lincoln Road Master Plan Study 0 500,000 0 0 0 0 0 500,000 rwsllnwash Lincoln Road Washington Av to Lenox Ave 0 0 10,000,000 10,000,000 0 0 0 20,000,000 pkmcolpuar Maze Project 21 St & Collins Avenue 135,000 0 0 0 0 0 0 135,000 rrmmcbemlr Miami City Ballet Emer Light Repl -R&R 52,863 0 0 0 0 0 0 52,863 rrmmcbexcr Miami City Ballet ext Cncrte Rest -R&R 50,875 0 0 0 0 0 0 50,875 rrmmcbfasr Miami City Ballet Fire Alarm Sys -R&R 295,260 0 0 0 0 0 0 295,260 rrmmcbwdre Miami City Ballet Window Replacement-R&R 86,491 0 0 0 0 0 0 86,491 rwpedscosi Pedestrian Countdown Signals Ph I 56,000 0 0 0 0 0 0 56,000 pkmnwsgara Pennsylvania (New World Symphony) Garage 17,085,135 0 0 0 0 0 0 17,085,135 pgcprefgar Preferred Lot Parking Garage 0 0 0 0 0 0 70,000,000 70,000,000 pwseuclmpr Reserve -Euclid Ave Imp at Lincoln Rd 416.820 69,000 0 0 0 0 0 485,820 enmbotancc Seawall-Botanical Gard/Collins Canal Cor 1,208,662 0 0 0 0 0 0 1,208,662 enctrashrp Trash Receptacles 25,000 0 0 0 0 0 0 25,000 rwswestrow West Avenue/Bay Road Improvements 750,000 0 0 0 0 0 0 750,000 Sum: 78,925,050 15,073,000 13,750,000 10,000,000 0 0 96,950,000 214,698,050 463 RDA -Anchor Garage Fund rrsancacrp Anchor Garage A/C Replacement -R&R 86,020 0 0 0 0 0 0 86,020 rrsanchelr Anchor Garage Elevator Replcmnt -R&R 357,995 0 0 0 0 0 0 357,995 rrsanchrep Anchor Garage Repair and Upkept 0 220,000 0 0 0 0 0 220,000 rrsancsrfr Anchor Garage Roof Replcmnt -R&R 95,645 0 0 0 0 0 0 95,645 ~ tgnanchsen Anchor Garage Structural Eng Study 0 25,000 0 0 0 0 0 25,000 00 rsanchors Anchor Shops Fire System Replacement 75,845 0 0 0 0 0 0 75,845 pgccctvgar Closed Circuit Television System 172,900 0 0 0 0 0 0 172,900 pgcpayfoot Pay on Foot (POF) Machines 250,000 0 0 0 0 0 0 250,000 eqcrevcep2 Revenue Control Eqp Phase II 0 240,000 0 0 0 0 0 240,000 Sum: 1,038,405 485,000 0 0 0 0 0 1,523,405 467 Fund 467 Penn Garage pgccctvgar Closed Circuit Television System 20,000 0 0 0 0 0 0 20,000 eqcrevcep1 Revenue Control Eqp Phase I 69,000 0 0 0 0 0 0 69,000 Sum: 89,000 0 0 0 0 0 0 0 89,000
RESOLUTION TO BE SUBMITTED
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