C2F-Award Contract Resurfacing And Scarifying Tennis Courts At North Shore Tenni-COMMISSION ITEM SUMMARY
Key Intended Outcome Supported:
Increase satisfaction with recreational programs.
Supporting Data~Surveys, Environmental Scan, etc.)
Item Summa /Recommendation:
Ten (10) Hydrogrid courts and two {2) hard surface tennis courts are located at the North Shor€
Tennis Center. These courts need to be r-esurfac€d and scarified as part of their required
periodic upgrades and maintenance. The purpose of Invitation to Bid (ITB) 404-2013LR was to
establish a contract -by means of competitive sealed bids to a qualified provider for the
resurfacing and scarifying of the tennis courts at North Shore Tennis Center.
These services required per the contract will include the following: removal of old lines and nails,
and installation of new herringbone line tape; patch low areas at baseline; laser grade courts;
apply proper court surfac-e material; and replace all net posts and nets.
ITB PROCESS
Invitation to Bid (ITB) 404-2013LR was issued on August 22, 2013, with an opening date of
September 19, 2013. A site visit was scheduled for August 29, 2013. The Public Group issued
bid notices and fourteen ( 14) bidders accessed the advertised solicitation which resulted in the
receipt of the following two (2) bids:
• Fast-Dry Courts, Inc. $43,970.00
• Welch Tennis Courts, Inc. $51,660.00
Neither vendor is eligible for veteran or local preferences. Fast-Dry Courts, Inc. is the lowest
responsive and responsible bidder in accordance with the requirements of the ITB.
RECOMMENDATION
The Administration r.ecommends the award of the contract to Fast-Dry Courts Inc., the lowest
responsive, responsible bidder pursuant to Invitation to Bid (ITB} 404-2013, for the resurfacing
and scari in of the tennis courts at North Shore Tennis Center.
Advisory Board Recommendation:
Financial Information:
Source of Amount
Funds: 1 $33,000
~ 2 $10,970
3
OBPI Total $43,970
Financial Impact Summary:
City .Clerk's OffiCe legislative Tracking:
MIAMI BEACH
383-6114-000676
011-0950-000343
133
Account
AGENDA ITEM
DATE
-----------------
~ MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, florida 33139, www.miomibeochR.gov
TO: Mayor Matti Herr:era Bower and Me
fROM: Jimmy L. Morales, City Manager
DAT.f: October 16, 2013
SUBJECT: REQUEST "FOR APPROVAL TO AWARD A CONTRACT, PURSUANT TO
INVITATION TO BID NO. 404-2013LR, FOR THE RESURFA-CING AND
SCARrFYING TENNIS COURTS AT NORTH SHORE TENNIS CENTER.
ADMINISTRATION RECOMMENDATION
Approve the awar-d of contract.
KEY INT-ENDED OUTCOME SUPPORTED
Incr-ease satisfaction with recreational programs.
FUNDING
Account-Code No.-383-6114-000676$33,000
Account Code No. -D11-0950-000343 $10,970
BACKGROUND
Ten (10) Hydrogrid courts and two {2) hard surface tennis courts are located at the North Shore
Tennis Center. ,.hese courts need to be resurfaced and scarified as part of their required
periodic upgrades and maintenance. The purpose of Invitation to Bid (ITB) 404--2013LR was to
establish a contract by means of competitive sealed bids to a qualified provider for the
resurfacing and scarifying of the tennis courts at North Shore Tennis Center.
These services required per the contract will include the following: removal of old lines and nails,
and installation of new herringbone line tape; patch low areas at baseline; laser grade courts;
apply proper court surface material; and replace all net posts and nets.
ITB PROCESS
Invitation to Bid (ITB} 404-2013LR was issued on August 22, 2{)13, with an opening date of
September 19, 2013. A site visit was scheduled for August 29, 2013. The Public Group issued
bid notices and fourteen (14) bidders accessed the advertised solicitation which resulted in the
r&eipt of the following two (2) bids:
• Fast-Dry Courts, Inc. $43,970.00
• Welch Tennis Courts, Inc. $51,660.00
Neither vendor is eligible for veteran or local preferences. Fast-Dry Courts, Inc. is the lowest
responsive and responsibie bidder in accordance with the requirements of the ITB.
134
Commission Memorandum -ITB 404-2013-Resurfacing and Scarifying Tennis Courts at North Shore Tennis
Center
October 1'6, 2013
Page 2
Fast-Dry Courts, Inc. has been in business for 26 years. The following is a brief summary of the
experience of the company:
• City of Miramar lake Shore Park -rebuild and laser grade six (6) har-tru courts.
• City of Ft. Lauder-dale Jimmy Evert Tennis Center -resurface eighteen (18) har-tru
courts consisting of .cleaning surface, removal of old lines and nails, apply new -court
material, and installation of new tapes and nails.
• Boca West Counky Club -laser-1aper resurface thirty-three {33) courts and applying six
(u) tons of court material per court.
CITY MANAGER'S DUE DILIGENCE
After considering the review and recommendation of City staff, the City Manager exer-cised his
due diligence and considered the specifics of this ITB pr-ocess. As a r-esult, the City Manager
recommends to the Mayor and City Commission awar-d the contract to Fast-Dry Courts Inc., the
lowest responsive and responsible bidder.
CONCLUSION
The Administration recommends the award of the contract to Fast-Dry Courts Inc., the lowest
responsive, responsible bidder pursuant to Invitation to Bid (ITB) 404-2013, for the resurfacing
and scarifying of the tennis courts at North Shore Tennis Center.
JLM/MT/K~/AD
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