C2G-Award Contract Purchase Dogipot Junior Bag Dispensers And Litter Pickup BagsCOMMISSION ITEM SUMMARY
Condensed Title:
ensers.
Key Intended Outcome Supported:
Improve Cleanliness Of Miami Beach's Rights Of Way Especially In Business Areas
Supporting Data (Surveys, Environmental Scan, etc.)
Item Summa /Recommendation:
Dog bag dispensers with biodegradable litterbags are located at various parks and locations citywide. The
purpose of Invitation to Bid (ITB) 405-2013LR was to establish a contract by means of competitive sealed bids to
a qualified provider to provide dog bag dispensers and biodegradable litterbags, on an as needed basis.
ITS PROCESS
Invitation to Bid (ITB) 405-2013LR was issued on August 22, 2013, with an opening date of September 24, 2013.
The Public Group issued bid notices and eight (8) bidders accessed the advertised solicitation which resulted in
the receipt of bids from the following firms:
• ZW USA Inc., d/b/a Zero Waste USA
• Furniture Leisure, Inc.
The ITB required fixed pricing on dispensers {Item 1) and litterbags (Item 2). As indicated below, Zero Waste USA
submitted the lowest price for both items 1 and 2. However, the dispenser {Item 1) submitted by Zero Waste USA
did not comply with bid specifications as the bidder proposed a steel post for the dispenser where the
specifications required a composite post. In the local environment, the steel posts will rust and deteriorate; thus,
the requirement for the composite post which does not rust.
Neither vendor is eligible for veteran or local preferences. The bid allowed an award to be considered by item or
by group. According to the prices received and compliance with specifications, Furniture Leisure is the lowest
responsive bidder for Item 1 (dispensers); Zero Waste is the lowest responsive bidder for Item 2 (litter bags); and,
Furniture Leisure is the second lowest responsive bidder for Item 2 (litterbags).
RECOMMENDATION
The Administration recommends awar<l of the contract to: Furniture Leisur~ as the lowest responsive bidder for
Item 1 (dispensers); Zero Waste USA as the lowest responsive bidder for Item 2 (litter bags); and, Furniture
Leisure as the second a lowest res onsive bidder for Item 2 litterba s .
Advisory Board Recommendation:
Financial Information:
Source of Amount
Funds: 1 $40,000
~
~ 2 $ 3,750
3 $ 3,750
(4LJ 4 $ 3,750 -5 $ 3,750
OBPI Total $55,000
Financial Impact Summary:
City Clerk's Office Legislative Tracking:
MIAMI BEACH
011-0940-000343
435-0430-000343
435-9962-000343
435-9968-000343
435-9969-000343
137
Account
Manager
AGENDA ITEM ---'C=-~--:-G-__
DATE JO-/b-13
& MIAMI BEACH
City of Miami Beach, 1700 Conv~ntion Center Drive, Miomi Beach, Florido 33139, www.miomibeochA.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and Me
FROM: Jimmy L. Morales, City Manager
DATE: October 16, 2{)13
SUBJECT: REQUEST FOR APPROVAL T AWARD A CONTRACT, PURSUANT TO
INVITATION TO BID NO. 405-2 13LR, FOR THE PURCHASE OF DOGIPOT
JUNIOR BAG DISPENSERS AND BIODEGRADABLE DOGIPOT LITTER
PICKUP BAGS.
ADMINISTRATION RECOMMENDATION
Approve the award of contract.
KEY INTENDED OUTCOME SUPPORTED
Improve cleanliness of Miami Beach rights of way especially in business areas.
FUNDING
Account Code:
011-0940-000343-$40,000-Parks/Greenspace
Account Codes: Public Works/Sanitation
435-0430-000343 -$3,750
435-9962-000343 -$3,750
435-9968-000343 -$3,750
435-9969-000343 -$3,750
BACKGROUND
Dog bag dispensers with biodegradable litterbags are located at various parks and locations
citywide. The purpose of Invitation to Bid (ITB) 405-2013LR was to establish a contract by
means of competitive sealed bids to a qualified provider to provide dog bag dispensers and
biodegradable litterbags, on an as needed basis.
ITB PROCESS
Invitation to Bid (ITB} 405-2013LR was issued on August 22, 2013, with an opening date of
September 24, 2013. The Public Group issued bid notices and eight (8} bidders accessed the
advertised solicitation which resulted in the receipt of bids from the following firms:
• ZW USA Inc., d/b/a Zero Waste USA
• Furniture Leisure, Inc.
138
Commission Memorandum -ITB 405-2013 Dogipot Junior Bag Dispensers and Biodegradable Dogipot Utter Pickup
Bags
October 16, 2013
Page2
The ITB required fixed pricing on dispensers (Item 1) and litterbags (Item 2). As indicated below,
Zero Waste USA submitted the lowest price for both items 1 and 2. However, the dispenser
(Item 1) submitted by Zero Waste USA did not comply with bid specifications as the bidder
proposed a steel post for the dispenser wher-e the specifications required a composite post. In
the local environment, the steel posts will rust and deteriorate; thus, the requirement for the
composite post which does not rust
Zero Waste USA
Unit
Item Description QTY UOM Price
1 DogiPot® Junior Bag Dispenser-
"or approved equal". 40 Each $69.80
OXO-Biodegradable DogiPot® Litter
2 Pick Up Bags Item #1402-"OR
APPROVED EQUAL"
230 Case .... $99.00
*Furniture Le1sure, Inc. -the lowest respons1ve, responsible b1dder for Item 1
**Zero Waste USA-the lowest responsive, responsible bidder for Item 2
Total
$2,792.00
$22,770.00
*** Furniture Leisure, Inc. -the second lowest responsive. responsible bidder for Item 2
Furniture Leisure Inc.
Unit Price Total
*$79.95 $3,198.00
...... $159.95 $36,788.50
Neither vendor is eligible for veteran or local preferences. The bid allowed an award to be
considered by item or by group. According to the prices received and compliance with
specifications, Furniture Leisure is the lowest responsive bidder for Item 1 (dispensers}; Zero
Waste USA is the lowest responsive bidder for Item 2 (litter bags); and, Furniture Leisure is the
second lowest responsive bidder for Item 2 (litterbags).
CITY MANAGER'S DUE DILIGENCE
After considering the review and recommendation of City staff, the City Manager exercised his
due diligence and considered the specifics of this ITB process. As a result, the City Manager
recommends to the Mayor and City Commission award the contract to: Furniture Leisure as the
lowest responsive bidder for Item 1 (dispensers); Zero Waste USA as the lowest responsive
bidder for Item 2 (litter bags}; and, Furniture Leisure as the secondary lowest responsive bidder
for Item 2 (litterbags). Secondary bidder will be utilized in the event that the lowest bidder
cannot comply with contract requirements.
CONCLUSION
The Administration recommends award of the contract to: Furniture Leisure as the lowest
responsive bidder for Item 1 (dispensers); Zero Waste USA as the lowest responsive bidder for
Item 2 (litter bags); and, Furniture Leisure as the secondary lowest responsive bidder for Item 2
(litterbags~
JLM/MT/1(~/AD
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