C7D-Execute Amendment 3 Flamingo Park Football Field And Track Renovation Projec-----------·-----~--~---
COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution Of The Mayor And City Commission Of The City Of Miami Beach, Florida, Approving And
Authorizing The Mayor And City Clerk To Execute Amendment No. 3 To The Professional Services
Agreement With Stantec Consulting Services, Inc. For Additional Architectural Engineering Services, For
The Flamingo Park Football Field And Track Renovation Project; In The Negotiated Amount Of $46, 138;
With Previously Appropriated Funding In The Amount Of $46,138 From Fund 301, Quality Of Life Fund.
Key Intended Outcome Supported:
Ensure Value and Timely Delivery of Quality Capital Projects, Ensure Well Maintained Facilities, Ensure
Safety and Appearance of Buildinq Structures and Sites.
Supporting Data (Surveys, Environmental Scan, etc.): The 2012 Customer Satisfaction Survey indicated
that over 87% and 83% of City residents and businesses respectively, rated the appearance and
maintenance of public buildings as excellent or good; and over 81% of residents rated recently completed
capital improvement projects as excellent or good.
Item Summary/Recommendation:
On April19, 2011, pursuant to issuance of Procurement Department memorandum approving the use of the
Miami Dade County School Board continuing contract, for Architectural and Engineering services, the City
entered into an agreement for Professional Services with Corzo Castella Carballo Thompson Salman, P.A.
(CONSULTANT), currently assigned to Stantec Consulting Services Inc. (Stantec) by Commission action, to
provide design of the Flamingo Park Football Field and Track Renovation Project (PROJECT). The
Agreement provides for the design, bid, award and construction administration services for the Project.
Stantec shall perform the duties and responsibilities as the ArchitecU Engineer of Record for the Project
during the provision of services to re-design, issue clarifications, provide inspections, review proposals,
provide construction administration, provide additional site visits and close-out services for structural changes
to the foundations for the ADA seating concrete slab, ramp structure and bathroom slabs to address
unforeseen conditions. Owner requested changes to the scope of work include, an eight (8) lane track in lieu
of the six (6) lane track, fence modifications, drainage improvements and drainage wells, which requires re-
design. In addition, Stantec will revise the contract documents to include additional clarifications and
additional scope of work required during the perm it process for compliance with ADA requirements. Stantec
will provide additional construction administration and project closeout services related to the additional
scope.
The negotiated price of $46,138 submitted by Stantec for the above services, included in this Amendment
has been reviewed by City staff and found to be fair and reasonable.
The original contract amount for the Professional Services was $114,669.95. Amendment No. 1 in the
amount of $13,701, Amendment No.2 in the amount of $11,125, and this Amendment No.3 in the amount
of $46,138 will bring the total contract amount to $185,633.95.
The Administration recommends approval of the resolution.
Advisory Board Recommendation:
Financial Amount
Information: 1 $46,138 Fund~
2 ~ I OBPI Total $46,138
Financial Impact Summary:
Cit Clerk's Office Le islative Trackin
David Martinez, Ext. 6972
Si n-Offs:
\Septemhm 11\Fiarn n
Arncndtlletlt 3-SUMVAR .doc
MIAMI BEACH
Account
301-2320-061357
JLM
Football Fielrl\Fiarningo i"ark F'ootba I Field
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AGENDA ITEM _C.~1"':"'-D--::_
DATE {0-/6 ~13
C9 MIAMI BEACH
City of Miomi Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and Me ity Commission
FROM: Jimmy L. Morales, City Manager
DATE: October 16, 2013
SUBJECT: A RESOLUTION OF THE MAYO AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE
MAYOR AND CITY CLERK TO EXECUTE AMENDMENT NO.3 TO THE
PROFESSIONAL SERVICES AGREEMENT WITH ST ANTEC CONSULTING
SERVICES, INC. FOR ADDITIONAL ARCHITECTURAL ENGINEERING
SERVICES, FOR THE FLAMINGO PARK FOOTBALL FIELD AND TRACK
RENOVATION PROJECT; IN THE NEGOTIATED AMOUNT OF $46,138;
WITH PREVIOUSLY APPROPRIATED FUNDING IN THE AMOUNT OF
$46,138 FROM FUND 301, QUALITY OF LIFE FUND.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
FUNDING
Funding in the amount of $46,138 has been previously appropriated from Fund 301, Quality of
Life Fund.
BACKGROUND
On April 19, 2011, pursuant to issuance of Procurement Department memorandum approving
the use of the Miami Dade County School Board continuing contract, for Architectural and
Engineering services, the City entered into an agreement for Professional Services with Corzo
Castella Carballo Thompson Salman, P.A. (CONSULTANT), currently assigned to Stantec
Consulting Services Inc. (Stantec) by Commission action, to provide design of the Flamingo
Park Football Field and Track Renovation Project (PROJECT). The Agreement provides for the
design, bid, award and construction administration services for the Project
ANALYSIS
Stantec shall perform the duties and responsibilities as the Architect' Engineer of Record for the
Project during the provision of services to re-design, issue clarifications, provide inspections,
review proposals, provide construction administration, provide additional site visits and close-out
services for structural changes to the foundations for the ADA seating concrete slab, ramp
structure and bathroom slabs to address unforeseen conditions. Owner requested changes to
the scope of work include, an eight (8) lane track in lieu of the six (6) lane track, fence
modifications, drainage improvements and drainage wells, which requires re-design. In addition,
Stantec will revise the contract documents to include additional clarifications and additional
scope of work required during the permit process for compliance with ADA requirements.
Stantec will provide additional construction administration and project closeout services related
to the additional scope.
The negotiated price of $46,138 submitted by Stantec for the above services, included in this
Amendment has been reviewed by City staff and found to be fair and reasonable.
231
Commission Memorandum -Stantec
Amendment 3 for Flamingo Park Football Field and Track Renovation Project
October 16, 2013
Page 2of2
The original contract amount for the Professional Services was $114,669.95. Amendment No. 1
in the amount of $13,701, Amendment No. 2 in the amount of $11,125, and this Amendment
No. 3 in the amount of $46,138 will bring the total contract amount to $185,633.95.
CONCLUSION:
The Administration recommends approval of the Resolution of the Mayor and City Commission
of the City of Miami Beach, Florida, approving and authorizing the Mayor and City Clerk to
execute Amendment No. 3 to the professional services agreement with Stantec Consulting
Services, Inc. for additional services, for the Flamingo Park Football Field and Track Renovation
Project; in the negotiated lump sum amount of $46, 138; with previously appropriated funding in
the amount of $46,138 from Fund 301, Quality of Life Fund.
JLM\MT\DM\MER
ATTACHMENTS:
Stantec Amendment No. 3
I:\AGLNDA\2013,0ctober 16\Fiarntn;:ro Park Footba I F'elc\FIJnlln(:lo Fooi::Jall Field -Sl21t"tec Amendment 3 ·
IVlEMO.doc~
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AMENDMENT NO. 3
TO THE PROFESSIONAL SERVICES AGREEMENT
BETWEEN
THE CITY OF MIAMI BEACH, FLORIDA
AND
STATEC CONSULTING SERVICES INC. (FORMERLY CORZO CASTELLA CARBALLO
THOMPSON SALMAN, P .A.)
DATED SEPTEMBER 12,2011
FOR ADDITIONAL SERVICES REQUIRED FOR REVISIONS TO CONTRACT DOCUMENTS
IN THE NOT-TO-EXCEED AMOUNT OF $46,138
This Amendment No. 3 to the Agreement made and entered this 28 day of June, 2013, by and
between the City of Miami Beach, a Municipal Corporation existing under the laws of the State of
Florida (hereinafter referred to as CITY), having its principal offices at 1700 Convention Center
Drive, Miami Beach, Florida 33139, and Stantec Consulting Services Inc. (formerly Corzo Castella
Carballo Thompson Salman, P.A.) having its principal office at 901 Ponce de Leon Boulevard, Suite
900, Coral Gables, Florida, 33134 (hereinafter referred to as CONSULTANT).
RECITALS
WHEREAS, on April19, 2011, pursuant to Procurement Department's approval to use the
Miami-Dade County School Board continuing contract for Architectural and Engineering (A/E)
Services, the City entered into a Professional Services Agreement with Corzo Castella Carballo
Thompson Salman, P.A. currently assigned to Stantec Consulting Services Inc. (CONSULTANT) to
provide AlE services for the Flamingo Park Football Field and Track Renovation Project (PROJECT)
and;
WHEREAS, the Agreement provides for the design, bid, award and construction
administration services for the Project, in the not-to-exceed amount of $109,209 plus reimbursable
amount of $5,460.45; and
WHEREAS, Amendment No. 1 to the Agreement, in the not-to-exceed amount of$13,701,
was issued to provide additional services required during the bid/award phase services and
issuance of ITB 049-2013TC for the Project; and
WHEREAS, Amendment No.2 to the Agreement, in the not-to-exceed amount of $11,125,
was approved for Supplemental Certified Engineering Inspection Services for the Project; and
WHEREAS, this Amendment No. 3 to the Agreement, in the not-to-exceed amount of
$46,138, is to provide additional Architectural Engineering services for the revision of the contract
documents for the Project; and
NOW, THEREFORE, the parties hereto, and in consideration of the mutual promises, covenants,
agreements, terms, and conditions herein contained, and other good and valuable consideration,
the respect and adequacy are hereby acknowledged, do agree as follows:
1. ABOVE RECITALS
The above recitals are true and correct and are incorporated as part of this Amendment No.
3.
2. MODIFICATIONS
The Agreement is amended to include "Schedule A-3", which is attached and incorporated
herein.
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3. OTHER PROVISIONS.
All other provisions of the Agreement, as amended, are unchanged.
4. RATIFICATION.
The CITY and CONSULTANT ratify the terms of the Agreement, as amended by this
Amendment No.3.
IN WITNESS WHEREOF, the parties hereto have caused this Amendment No. 3 to be
executed in their names by their duly authorized officials as of the date first set forth above.
ATTEST: CITY OF MIAMI BEACH
City Clerk By~------------------------Mayor
ATTEST: CONSULTANT:
STANTEC CONSULTING SERVICES INC.
TITLE: TITLE:
Print Name Print Name
234
SCHEDULE A·3
SCOPE OF SERVICES
(see attached)
235
~ Stantec
September 27. 2013
File: 177901639
Attention; Matilde E. Reyes, RA
Senior Project Coordinator
Capitol Improvement Project Office
1 700 Convention Center Drive
Miami Beach, FL 33139
Reference: Flamingo Park Football Fleld and Track Project
REVISED -Additional Services-Basic Services Fee Increase Due to
Additional Scope
Dear Ms. Reyes.
We ore pleased to submit this proposal for additional services for the Flamingo Park
Football Field and Track Project for adjustments to Stantect contractual tee due to
additonal scope of work.
At the start of the Flamingo Park project in 2011 basic services fee per contract was
based on a construction budget of $1.330.000.00 for a defined scope. The scope of the
project and cost were gradually increased due program. owner scope increases and
permitting agencies requirements such as drainage improvements, and additional ADA
improvements such as ADA seating at the bleacher building initially not anticipated by
the City. preparing two seperate permit sets one for the field and seperate one for the
bleacher building. There were also program items changed by the City such as a 61ane
track at initial design versus an 8 lane track as a base bid, for increased cost to the
project. in addition to unforseen and additional scope during construction, and
addtional e-builder management.
Additional Scope:
1-Additional drainage design and permitting.
2-Revise civil drawings to include design alternates for Blane track.
3-Architectural and structural design of ADA seating at the bleacher building.
4-Additional permitting and meetings with reviewers for the two permits.
5-During construction additional architectural and structural design and
coordination of bathrooms structural slab replacement.
6-During construction additional architectural and structural design and
coordination of foundation redesing to use helical piles for ADA seating at
236
September 27. 2013
Matilde E. Reyes. RA
Page 2 of 2
Reference: Flamingo Park Football Field and Track Project
REVISED -Additional Services -Basic Services Fee Increase Due to AddiHonal Scope
bleacher building in lieu of continuous footer in order to accelerate schedule,
coordintation meeting. structural inspection. revise structural drawings.
7-Durign construction revise plumbing drawings to provide a new water line to feed
bleacher building, coordination meeting. and review of RCO for additonal work.
8-During construction revise civil drawings to include the fence outside the track as
requested by the City during bidding.
9-Additional coordination and review of RCO's during construction for additional
scope requested by the City, such as additinal PA conduits, additional lighting
zones, and VE items.
10-Additional E-builder management.
The project was put out to bid at the beginning of 2013 with a revised project
construction estimate with all improvements including an 8 lane track of $1.928,900.00.
with a difference of $598,900.00 increase in costruction budget from Stantec's original
contract. The attached man-hours reflect the additional scope effort as note below with
a fee that equals approximately 7.7% of the increase in construction budget amount or
$46, 138.00.
TOTAL Additional Services .............................................................. $46, 138.00*
•Per attached man-hours
If you have any questions please call our office at your earliest convenience.
Regards.
Javier.Salman@Stantec.com
Attachment: Flamingo Park Man-hours
Cc. Eleane Navarro
ne u:\ 177901639\documenls\let odd serv ilamingo park rev 9-?3-l3.doc~
237
N w 00 Stan tee 901 l'ooce de ! eon Blvd Coral Gables. FL 33134 Phone 305 44~ 7<JOO fax 30~1'14.e2H Man-hour Estimation • Flamingo Park -Additional Services Flamingo Park -Football Field Improvements -Additional Services -Addltonal Scope, Revise permit drawings, Foundation Re-design, New water line, additional CA Date: Septemt>ar 27. <'013 I I ~·-ge l-·-·'"9'1·1•nQI• . .,LJd.,.goneerjL.J .::: ..... I Tcclnclat1 I Cl•ncal I Es~matot I TOT~siFor I Ta51< Ac!Fvotv T olals I 5.00 I 16.00 I 56.00 to include design alternate of 8 lane track. I 1.00 I 600 3 Preparation of two separale permil set, additonai perm1t11ng for two sels 4 ADA seating at bleacher building, arch1teclural and structural dasign and permittlng. I I 4.00 16.00 I 24.00 I I 16.00 I I I I I 60.00 5 D11nng construclron deSign of new slructural slabs onside oestrooms, rev1se structural dr&wlngs. CA coordinabon, meeting on site woth strudural engineer, enginee(s structural inspect1on. drawing revision. I 2.00 I BOO I 18 00 I j e.oo at ADA bleacher sealing. helical piles in lieu of spread looters. •nspection by slruclural engineer, coordina1100. drawing reviSion and review of shop drawmgs. I :wo I 6.00 I 16.00 I I 12.00 I I J I 1 36.oo I $3.966.00 to exosting bleacher buildmg. s•te vrs•l. coordination, review ofRCO. 8 Revise c•vil drawrngs to 1nclude fence outside the lr&ck per City"s reqoost 9 Addilmnal CA coordina~on and revHJW lor additional items requested by the Cily such as additional PA system, add! banal lighting zones. and VE items l 0 Addolonal Total Estimated Man-hour Proposal $46,138.00 ~tam.nQQf';l'• Aox~._.,,. ~'llfYO.:t~ g.}}2Q11~:J I'~Je 1
RESOLUTION NO. -----
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE
MAYOR AND CITY CLERK TO EXECUTE AMENDMENT NO.3 TO THE
PROFESSIONAL SERVICES AGREEMENT WITH STANTEC CONSULTING
SERVICES, INC. FOR ADDITIONAL ARCHITECTURAL ENGINEERING
SERVICES, FOR THE FLAMINGO PARK FOOTBALL FIELD AND TRACK
RENOVATION PROJECT; IN THE NEGOTIATED AMOUNT OF $46,138;
WITH PREVIOUSLY APPROPRIATED FUNDING IN THE AMOUNT OF
$46,138 FROM FUND 301, QUALITY OF LIFE FUND.
WHEREAS, on April 19, 2011, the City entered into a Professional Services
Agreement with Corzo Castella Carballo Thompson Salman, P.A. (Consultant), currently
assigned to Stantec Consulting Services Inc., for AlE services for the Flamingo Park Football
Field & Track Renovation Project (Project); and
WHEREAS, the Agreement provides for the design, bid, award and construction
administration services for the Project, in the not-to-exceed amount of $109,209, plus
reimbursable amount of $5,460.45; and
WHEREAS, Amendment No. 1 to the Agreement, in the not-to-exceed amount of
$13,701, was issued to provide additional services required during the bid/award phase
services for the Project; and
WHEREAS, Amendment No. 2 to the Agreement, in the not-to-exceed amount of
$11,125, was approved for Supplemental Certified Engineering Inspection Services for the
Project; and
WHEREAS, this Amendment No. 3 to the Agreement, in the not-to-exceed amount of
$46,138, is to provide additional AlE services for the revision of the contract documents for
the Project; and
WHEREAS, the Administration has determined that additional services are warranted
due to the schedule constraints, in order to deliver the Project on time for the Miami Beach
Senior High School football season.
239
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission of the City of Miami Beach, Florida, hereby authorize the Mayor and City Clerk
to execute Amendment No. 3 to the Professional Services Agreement with Stantec
Consulting Services, Inc. for additional AlE services, for the Flamingo Park Football Field
and Track Renovation Project, in the negotiated amount of $46,138, with previously
appropriated funding, in the amount of $46,138 from Fund 301, Quality of Life Fund.
PASSED AND ADOPTED THIS ___ DAY OF ____ 2013.
ATTEST:
CITY CLERK MAYOR
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