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C7FF-Execute Amendment Testing Services During First Contract Year For Ocean ResCOMMISSION ITEM SUMMARY Condensed Title: A Resolution of the Mayor and Commission of the City of Miami Beach, Florida, Approving and Authorizing the Mayor and City Clerk to Execute an Amendment to the Professional Services Agreement with Industrial/Organization Solutions, Inc., approved by the City Commission on July 18, 2012, Said Amendment to Provide Additional Testing Services During the First Contract Year for promotional testing in the classified ranks within the Ocean Rescue Division of the Fire Department; and Requesting Additional Funding, in an Amount not to Exceed $38,000. Item Summary/Recommendation: On May 25, 2011, the City issued RFP #34-1 0/11, for testing services programs to determine qualified applicants for police and fire entry level positions and classified promotional classifications, and to provide consultation services for sworn and non-sworn positions in order to develop job analyses, entry level and promotional tests, scoring, and minimum requirements for jobs background test requirements. At its regular meeting on July 18, 2012, the Mayor and City Commission adopted Resolution No. 2012-27941, approving and authorizing the City Manager to execute a professional services agreement with Industrial/Organizational Solutions, Inc. (consultant). Pursuant to directions from the City Attorney's Office, the agreement was executed for the services pertaining to the police promotional process and general consultation services for the Human Resources Department, in an amount not to exceed $75,400. The contract was amended on April22, 2013, through Resolution No. 2013-28182 to provide funding for testing services for police and fire entry level positions, in an amount not to exceed $70,000. The City is seeking Commission approval to amend the agreement with the consultant in order to develop, validate, administer, and score promotional examinations for the Ocean Rescue Division of the Fire Department, and is requesting additional funding in an amount not to exceed $38,000. As the Administration continues to evaluate and identify areas for which the consultant's services are appropriate, The City will seek Commission approval for additional funding Advisory Board Recommendation: I N/A Financial Information: Source of Amount Account • 1 $38,000 Professional Services Account #011-0960-000312 2 p Total $38,000 Financial Impact Summary: Clerk's Office Le islative Trackin : Sylvia Crespo-Tabak, Human Resources Director er T:\AGENDA\2013\0ctober 1611-0 Solutions Testing\10 Solutions A ditional Testing SeNices Summary.docx \ MIAMI BEACH 468 AGENDA ITEM DATE C-7FF /O-Ib-13 MIAMI BEACH City of Miami Beach, 1700 Convention Center Drive, Miomi Beoch, Florido 33139, www.miamibeachfl.gov COMMISSION MEMORANDUM TO: Mayor Matti Herrera Bower and Me FROM: Jimmy L. Morales, City Manager 1 ·---~ DATE: October 16, 2013 SUBJECT: A RESOLUTION OF THE MAYO AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, APPR VING AND AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE N AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH INDUSTRIAUORGANIZATIONAL SOLUTIONS, INC., APPROVED BY THE CITY COMMISSION ON JULY 18, 2012, SAID AMENDMENT TO PROVIDE ADDITIONAL TESTING SERVICES DURING THE FIRST CONTRACT YEAR FOR OCEAN RESCUE; AND REQUESTING ADDITIONAL FUNDING, IN AN AMOUNT NOT TO EXCEED $38,000. ADMINISTRATION RECOMMENDATION Adopt the Resolution. FUNDING $38,000 Funding is available from Professional Services Account #011-0960-000312 BACKGROUND On May 25, 2011, the City issued RFP #34-1 0/11, for testing services programs to determine qualified applicants for police and fire entry level positions and classified promotional classifications, and to provide consultation services for sworn and non-sworn positions in order to develop job analysis, entry level and promotional tests, scoring, and minimum requirements for jobs background test requirements. At its regular meeting on July 18, 2012, the Mayor and City Commission adopted Resolution No. 2012-27941, approving and authorizing the City Manager to execute a professional services agreement with Industrial/Organizational Solutions, Inc. (Consultant). 1/0 Solutions is a public safety human resources consulting firm that specializes in personnel selection, development, validation and administration of police, corrections and fire services entrance, physical ability and promotional examinations. In addition to providing third-party recruitment services, the firm is also a national test publishing organization, offering over 30 published entry-level and promotional exams and assessments. The firm employs a team of psychometricians and experts in the industrial and organizational psychology field, and puts a strong emphasis on developing assessment tools to identify the best candidates whether entry-level or promoting existing personnel, through a valid, reliable, fair, and defensible selection process. 469 Commission Memorandum October 16, 2013 110 Solutions Professional Testing SeiVices -Ocean Rescue Page 2of3 1/0 Solutions has worked with over 1 ,000 public safety agencies throughout the United States and Canada, such as the Florida Department of Law Enforcement (FDLE), Jacksonville Sheriff's Police Department, Washington, D.C. Fire and EMS, Washington, D.C. Metropolitan Police Department, New York State Police Department and the City of Chicago. 1/0 Solutions is one of the few major public safety consulting firms with an unblemished litigation history. In 2009, the U.S. Supreme Court, in Ricci v. DeStefano, ruled that the City of New Haven, CT was required to use the examinations developed by 1/0 Solutions in order to resolve a lawsuit brought against the City by twenty city firefighters alleging that the city discriminated against them with regard to promotions. In addition, in 2007, the entry-level police officer examination 1/0 Solutions developed for the City of Buffalo, NY, satisfied the scrutiny of the U.S. Department of Justice. Further, an independent firm hired by the City of Chicago to evaluate all commercially available entry-level firefighter examinations identified 1/0 Solutions as having the best firefighter selection tool in the nation. The City entered into an agreement with the consultant for an initial term of one ( 1) year, with four (4) additional one (1) year renewal options, exercised at the City Manager's sole option and discretion. Pursuant to the direction from the City Attorney's Office, the agreement was executed for the services pertaining to only testing services pertinent to the police promotional process and general consultation services for the Human Resources department. The contract was amended on April 22, 2013, through Resolution No. 2013 -28182 to provide funding for testing services for police and fire entry level positions, in an amount not to exceed $70,000. The City now has a need to conduct promotional testing in the Ocean Rescue Division of the Fire Department, to fill vacancies in the ranks of Lifeguard II and Lifeguard Lieutenant. To provide the most valid, reliable, fair, and defensible promotional process, the City needs services from the consultant to develop, validate, administer, and score a written promotional examination and review, and to develop and validate live interview questions for the promotional process. The City is seeking to amend the agreement with the consultant, to develop, validate, administer, and score a promotional examination and review, and to develop and validate live interview questions for the promotional process for the Ocean Rescue Division of the Fire Department, and is requesting additional funding in an amount not to exceed $38,000. A copy of the proposal from 1/0 Solutions is attached. As the Administration continues to evaluate and identify areas for which the consultant's services are appropriate, the City will seek Commission approval for additional funding. CONCLUSION The Administration recommends that the Mayor and City Commission approve the attached resolution, approving and authorizing Industrial/Organizational Solutions, Inc., to provide 470 Commission Memorandum October 16, 2013 /10 Solutions Professional Testing Services-Ocean Rescue Page 3 of3 additional testing services for Ocean Rescue classified promotional classifications, and requesting additional funding, in an amount not to exceed $38,000. A copy of the proposal from 1/0 Solutions is attached. Attactrnt JLM/~8/SC-T T:IAGENDA\2013\0ctober 16\1-0 Solutions Testing\10 Solutions Additional Testing Services Memo.docx 471 472 Statement The purpose of this document is to describe the components of the project that will be performed and to document the associated costs. Project Title: Miami Beach Ocean Rescue Lifeguard II and Lieutenant Promotional Assessment Approximate Commencement: October 20 13 The following table presents the project components and the associated cost of those components. Project Step Cost Job analysis study and technical reporting for Lifeguard II and Lieutenant Ranks, to include review of previous JA information, job analysis interviews/observations, the creation of a job analysis questionnaire and the $8,500 analysis of the data from the questionnaire (city to assist in coordinating interviews and distribution of questionnaires) Job knowledge exam (promotional) development, validation and reporting $10,800 for Lifeguard II and Lieutenant Ranks Live candidate orientation for job knowledge exam for Lifeguard II and $1,500 Lieutenant Ranks-Assume one day of orientation Administration of job knowledge exam and oversight (per person, per day fee structure) for Lifeguard II and Lieutenant Ranks-Assume one day of $1,500 test administration Oral interview development, validation and technical reporting for Lifeguard II and Lieutenant Ranks--Includes development, work with SMEs (as $9,125 needed), collection of validation data Oral Interview Rater Training $1,500 Consultant Travel-Billed as accrued, though estimated at four trips fjob analysis with 2 consultants, orientation, test administration and rater Billed at cost training) Total Cost $32,925 .. *110 assumes that the c1ty w1ll be responsible for securmg assessors, prov1dmg all accommodations for assessors, securing facilities Qob analysis meeting rooms, test administration facility, oral interview site), and managing the administration of the oral interviews. 110 can provide a revised SOW or a change order if the city desires for 1/0 to Copyright © 20 13, lndustriai/Orranjzational S<Jiutions, Inc. CONFIDENTIAL-TRADE SECRET 473 2 manage the oral interview. This cost would be $1500 per day for our lead consultant and $1 000 per day for any additional consulting assistance, if needed. The above table identifies all facets of the project for which 1/0 Solutions is being engaged. Should any of the project components need to be modified or additional components/facets added, the proposed hourly rates ($175/hr. for consultants; $65/hr. for item writers; $25/hour for administrative) will be applied and appropriate price adjustments will be made Copyright© 1013, lndustrioi/Orgonizarionol Solutions, Inc. CONFIDENTJAL-TRADE SECRET 474 3 475 RESOLUTION TO BE SUBMITTED 476 THIS PAGE INTENTIONALLY LEFT BLANK 477