C7G-Execute Amendment 1 Beachwalk II - Phase I ProjectCOMMISSION ITEM SUMMARY
Condensed Title:
A Resolution Of The Mayor And City Commission Of The City Of Miami Beach, Florida, Approving And
Authorizing The Mayor And City Clerk To Execute Amendment No. 1 To The Professional Services
Agreement With Coastal Systems International, Inc. For Supplemental Construction Administration
Services, For The Beachwalk II-Phase I Project; In The Negotiated Not To Exceed Amount Of $49,360;
With Previously Appropriated Funding In The Amount Of $49,360 From Fund 389, South Pointe Capital Fund
And Ratifying The Additional Professional Services Provided By The Consultant During The Design Phase In
The Amount Of $35,590
Key Intended Outcome Supported:
Ensure Value and Timely Delivery of Quality Capital Projects, Ensure Well Maintained Facilities, Ensure
Safety and Appearance of Buildinq Structures and Sites.
Supporting Data (Surveys, Environmental Scan, etc.): The 2012 Customer Satisfaction Survey indicated
that over 87% and 83% of City residents and businesses respectively, rated the appearance and
maintenance of public buildings as excellent or good; and over 81% of residents rated recently completed
capital improvement projects as excellent or good.
Item Summary/Recommendation:
On January 17, 2007, the City Commission adopted Resolution No. 2007-26438 approving an agreement for
Professional Services, to the firm Coastal Systems International, Inc. (CSI) for the design, permitting, bid,
award and construction administration services of the Atlantic Greenway Network "Beachwalk II" (PROJECT)
in the amount of $486,731.
CSI shall perform the duties and responsibilities to supplement the Construction Administration Services for
the Project, which include general coordination and communication with the City and the Contractor; attend
and participate in the Pre-Construction Meeting with the City as well as all project progress meetings;
conduct field inspections on a daily basis throughout the course of the project; prepare daily reports; provide
photographic records of construction activities; review materials and workmanship of the project and report
to the City any deviations from the Contract Documents; monitor delivery of materials to the job site; review
shop drawings; issue non-compliance notices when required; identify any existing facilities damaged by the
Contractor; perform independent review of any change orders submitted by the Contractor; monitor progress
of construction and ensure the Contractor's adherence to the schedule; verify pay requisition quantities and
sign off on all pay requisitions; coordinate various tests for quality control of the project; monitor record
drawing mark-ups; recognize hazards while in the normal conduct of onsite business; review and monitor the
Contractor's adherence to an acceptable quality control program; verify compliance with the Maintenance of
Traffic (MOT) plan in the field; attend "walk-through" inspections of the work; attend and participate in a final
completion walk-through and inspection.
The original contract amount for the Professional Services is $486,731. The negotiated price submitted by
CSI for the above services in the amount of $49,360 has been reviewed by City staff and found to be fair and
reasonable. The total amount to date for this agreement is $522,321, which includes $35,590 for the
additional professional services provided by the consultant during the design phase of the project.
The Administration recommends approval of the resolution.
Advisory Board Recommendation:
Financial Amount Account
Information: 1 $49,360 389-2541-06135 7 • 2
Total $49,360
Financial Impact Summary:
Cit Clerk's Office Le islative Trackin
David Martinez, Ext. 6972
Si n-Offs:
Acting Depa istant City Manager I City
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Coastal Amendme
MIAMI BEACH 322
AGENDA ITEM (; 7 6-
DATE /0-/{,-/3
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C9 MIAMIBEACH
City of Miami Beach, 1700 Conven~ion Cen~er Drive, Miami Beach, Florida 33139, W\WI.miamibeachll.gov
N MEMORANDUM
TO: Mayor Matti Herrera Bower and Me
FROM: Jimmy L. Morales, City Manager
DATE: October 16, 2013
SUBJECT: A RESOLUTION OF THE MAYO AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE MAYOR AND
CITY CLERK TO EXECUTE AMENDMENT NO. 1 TO THE PROFESSIONAL
SERVICES AGREEMENT WITH COASTAL SYSTEMS INTERNATIONAL, INC.
FOR SUPPLEMENTAL CONSTRUCTION ADMINISTRATION SERVICES, FOR
THE BEACHWALK II-PHASE I PROJECT; IN THE NEGOTIATED AMOUNT OF
$48,360 AND AN ADDITIONAL AMOUNT OF $1,000 FOR REIMBURSABLE
EXPENSES, FOR A TOTAL NOT TO EXCEED AMOUNT OF $49,360; WITH
PREVIOUSLY APPROPRIATED FUNDING IN THE AMOUNT OF $49,360 FROM
FUND 389, SOUTH POINTE CAPITAL FUND AND RATIFYING THE ADDITIONAL
PROFESSIONAL SERVICES PROVIDED BY THE CONSULTANT DURING THE
DESIGN PHASE IN THE AMOUNT OF $35,590
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
FUNDING
Funding in the amount of $49,360 has been previously appropriated from Fund 389, South
Pointe Capital Fund.
BACKGROUND
On January 17, 2007, the City Commission adopted Resolution No. 2007-26438 approving an
agreement for Professional Services, to the firm Coastal Systems International, Inc. (CSI) for
the design, permitting, bid, award and construction administration services of the Atlantic
Greenway Network "Beachwalk II" (PROJECT) in the amount of $486,731.
The Beachwalk II, Phase I, from South Pointe Drive to Third Street, will establish a link from
Marjory Stoneman Douglas Ocean Beach Park to South Pointe Drive, which connects to South
Pointe Park.
On July 17, 2013, the City Commission approved the award of a construction contract to Team
Contracting, Inc., in the amount of $1,396,438 for the construction of the Beachwalk II, Phase I
project. The First Notice to Proceed was issued on September 9, 2013.
ANALYSIS
CSI shall perform the duties and responsibilities to supplement the Construction Administration
Services for the Project, which include general coordination and communication with the City
and the Contractor; attend and participate in the Pre-Construction Meeting with the City as well
as all project progress meetings; conduct field inspections on a daily basis throughout the
course of the project; prepare daily reports; provide photographic records of construction
activities; review materials and workmanship of the project and report to the City any deviations
323
Commission Memorandum-Coastal Systems International Inc.
Amendment 4 for Beachwalk II, Phase I Project
October 16, 2013
Page 2 of2
from the Contract Documents; monitor delivery of materials to the job site; review shop
drawings; issue non-compliance notices when required; identify any existing facilities damaged
by the Contractor; perform independent review of any change orders submitted by the
Contractor; monitor progress of construction and ensure the Contractor's adherence to the
schedule; verify pay requisition quantities and sign off on all pay requisitions; coordinate various
tests for quality control of the project; monitor record drawing mark-ups; recognize hazards
while in the normal conduct of onsite business; review and monitor the Contractor's adherence
to an acceptable quality control program; verify compliance with the Maintenance of Traffic
(MOT) plan in the field; attend "walk-through" inspections of the work; attend and participate in a
final completion walk-through and inspection.
As one of the leading engineering and design consultants, CSI provides expertise in a diverse
range of specialized areas including construction management and administration services,
project controls, etc. for projects that are environmentally sensitive in nature. CSI has been
successful in providing the required support to the City in securing the required environmental
permits and in resolving the extensive accessibility and code requirements in the Construction
Documents. It would be a benefit to the City to retain CSI for the additional required services
due to their familiarity and in-depth knowledge of the design, permitting requirements, and
environmentally sensitive nature of the project.
The original contract amount for the Professional Services is $486,731. The negotiated price
submitted by CSI for the above services in the amount of $49,360 has been reviewed by City
staff and found to be fair and reasonable. The total amount to date for this agreement is
$522,321, which includes $35,590 for the additional professional services provided by the
consultant during the design phase of the project.
CONCLUSION:
The Administration recommends that a Resolution of the Mayor and City Commission of the City
of Miami Beach, Florida, approving and authorizing the Mayor and City Clerk to execute
Amendment No. 1 to the Professional Services Agreement with Coastal Systems International,
Inc. for supplemental construction administration services, for the Beachwalk II, Phase I from
South Pointe Drive to third street Project; in the negotiated not to exceed amount of $49,360;
with previously appropriated funding in the amount of $49,360 from Fund 389, South Pointe
Capital Fund and ratifying the additional professional services provided by the consultant during
the design phase in the amount of $35,590.
JLM\MT\DM\MER\JV
ATTACHMENTS:
Coastal Systems International, Inc. Amendment No. 1
T:,_i'\GEND!II2013\0ctoter 16\Bee~d·wal~. II Pllase 1\Beacrwalk il Ph<~se 1 -Coastal A0Cendmc1: 7 -MEr1IO.docx
324
AMENDMENT NO. 1
TO THE PROFESSIONAL ARCHITECTURAL
AND ENGINEERING (AlE) SERVICES AGREEMENT
BETWEEN
THE CITY OF MIAMI BEACH, FLORIDA
AND
COASTAL SYSTEMS INTERNATIONAL, INC.,
DATED JANUARY 171 H, 2007,
FOR THE PROVISION OF SUPPLEMENTAL CONSTRUCTION ADMINISTRATION
SERVICES FOR THE BEACHWALK II PROJECT IN THE AMOUNT OF $49,360
This Amendment No. 1 to the Agreement made and entered this day of
_, 2013, by and between the CITY OF MIAMI BEACH, a municipal corporation existing under the
laws of the State of Florida (hereinafter referred to as City), having its principal offices at 1700
Convention Center Drive, Miami Beach, Florida 33139, and COASTAL SYSTEMS INTERNATIONAL,
INC., a Florida corporation, having its offices at 464 South Dixie Highway, Coral Gables, FL 33146
(hereinafter referred to as Consultant).
RECITALS
WHEREAS, pursuant to Request for Qualifications {RFQ) No. 08-05/06, the Mayor and City
Commission approved the City Manager's recommendation relative to the RFQ, and authorized the
Administration to negotiate with the top ranked proposer, Coastal Systems International (CSI); and
WHEREAS, the Administration recommended that the Mayor and the City Commission
approve and authorize the Mayor and City Clerk to execute a Professional Services Agreement with
CSI, in the amount of $486,731, for the design, engineering, permitting, and construction
administration services for the Beachwalk II Project (PROJECT); and
WHEREAS, the Agreement provides for the design, permitting, bidding I award and
construction administration services far the Project: and
WHEREAS, ratifying additional services approved to coordinate approval for the Florida
Department of Environmental Protection (FDEP) permit, the Environmental Resource Permit (ERP)
required for the associated storm water drainage structures proposed as part of for the Sunrise
Pedestrian Connection between the Southern Terminus of the Beachwalk II project and 100 South
Pointe Drive property, and to provide digital renderings for the community meeting with Beachwalk II,
Phase II (proposed between Marjory Stoneman Douglass Park and 51h Street) riparian owners in the
total amount of $35,590; and
WHEREAS, this Amendment No. 1 to the Agreement is for supplemental construction
administration services that include general coordination and communication with the City and the
Contractor; attend and participate in the Pre-Construction Meeting with the City as well as all project
progress meetings; conduct field inspections on a daily basis throughout the course of the
project; prepare daily reports; provide photographic records of construction activities; review materials
and workmanship of the project and report to the City any deviations from the Contract Documents;
monitor delivery of materials to the job site; review shop drawings; issue non-compliance notices
when required; identify any existing facilities damaged by the Contractor; perform independent review
of any change orders submitted by the Contractor; monitor progress of construction and ensure the
Contractor's adherence to the schedule; verify pay requisition quantities and sign off on all pay
Page 1 of 3
Coastal Amendment No 1 -Beachwalk II
325
requisitions; coordinate various tests for quality control of the project; monitor record drawing mark-
ups; recognize hazards while in the normal conduct of onsite business; review and monitor the
Contractor's adherence to an acceptable quality control program; verify compliance with the
Maintenance of Traffic (MOT) plan in the field; attend "walk-through" inspections of the work; attend
and participate in a final completion walk-through and inspection; and
WHEREAS, the foretasted work as set forth in the following Amendment No.1 is for a not to
exceed amount of $49,360; and
NOW, THEREFORE. the parties hereto, and in consideration of the mutual promises,
covenants, agreements, terms, and conditions herein contained, and other good and valuable
consideration, the respect and adequacy are hereby acknowledged, do agree as follows:
1. ABOVE RECITALS
The above recitals are true and correct and are incorporated as a part of this Amendment No.
1.
2. OTHER PROVISIONS.
All other provisions of the Agreement, as amended, are unchanged.
3. RATIFICATION.
The City and Consultant ratify the terms of the Agreement, as amended by this Amendment
No.1.
IN WITNESS WHEREOF, the parties hereto have caused this Amendment No. 1 to be
executed in their names by their duly authorized officials as of the date first set forth above.
ATIEST:
City Clerk
ATTEST:
Signature:
Print Name I Title
Page 2of3
Coastal Amendment No 1 -Beachwalk II
CITY OF MIAMI BEACH
Mayor
CONSULTANT:
COASTAL SYSTEMS INTERNATIONAL,
INC.
Signature
Print Name I Title
326
Page 3of3
Coastal Amendment No 1 -Beachwalk II
---------
SCHEDULE "A-1"
SCOPE OF SERVICES
(See Attached}
327
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SCHEDULE "A"· SCOPE OF SERVICES
CITY OF MIAMI BEACH
BEACHWALK II-PHASE I (From South Point Drive to 3rd Street)
Amendment No.1 -August 81 2013
The following is an addendum to the original Scope of Work to be provided by the
Coastal Systems International, Inc. (Consultant) team for the City of Miami Beach (City)
relative to the proposed "Beachwalk II" Phase I from South Point Park to 3rd Street
Project (Project). The task numbers are sequential to the original contract.
CONSULTING SERVICES
PART 3.3-SUPPLEMENTAL CONSTRUCTION ADMINSTRATION-PHASE I
Supplemental Construction Administration Services: The CONSULTANT will
provide Supplemental Construction Administration services to assist the City during
construction of Phase I over the estimated six (6) month duration of construction until
final completion. These services will supplement the construction administration
services being provided by both The CONSULTANT and the sub-consultants, as well as
construction management services provided by the City.
The following Supplemental Construction Administration Services will be provided by
The CONSULTANT:
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3.3.1 General Coordination and Contract Administration: The CONSULTANT will
communicate daily or periodically with the City related to progress on the project
and any issues that are being addressed. The CONSULTANT will report on
concerns as it relates to the construction effort and activities. In addition, The
CONSULTANT shall also coordinate with the contractor's Public Information
Officer where notifications such as utility outages, road closures, etc. may be
required. The CONSULTANT will monitor and verify that the Contractor has
made the required notifications to the utility owners, residents and businesses as
may be required.
• Liaison: Serve as Engineer's liaison with Contractor, working principally through
Contractor's authorized representative, assist in providing information regarding
the intent of the Contract Documents.
Assist Engineer in serving as City's liaison with Contractor when
• Contractor's operations affect City on-Site operations.
Assist in obtaining from City additional details or information, when
• required for proper execution of the Work.
• Records: Record names, addresses, fax numbers, e-mail addresses, web site
locations, and telephone numbers of all Contractors, Subcontractors, and major
Suppliers of materials and equipment.
Maintain records for use in preparing Project documentation.
• Schedule: The CONSULTANT will review and familiarize themselves with the
construction schedule, monitor the progress of construction, and ensure that
Contractor's adherence to the schedule. The Contractor will be required to
submit a detailed schedule to The CONSULTANT at the pre-construction
meeting. This schedule will be reviewed and approved by The CONSULTANT
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and the City. This schedule will be updated on a by weekly basis by the
Contractor; however, The CONSULTANT will be responsible for reviewing the
Contractor's schedule to confirm accuracy of the work activities completed.
Analysis of the Contractor schedule will be on the basis of planned versus actual
costs for the month and construction contract to date. Consultant shall verify that
the Contractor is uploading approved schedule and schedule updates to the
City's E-Builder document management system.
3.3.2 Resident Information Meetings: The CONSULTANT will be expected to attend,
address residents concerns, participate, produce meeting minutes, and take a
lead role in Resident Information Meetings with the City for the Project. Three (3)
meetings are budgeted.
3.3.3 Photographic Record: The CONSULTANT shall provide a photographic record
of the overall progress of construction, beginning with preconstruction
documentation, following with on-going construction documentation, and ending
with post-construction documentation. Photographs shall be digital snapshot type
take to define the progress of the project and shall be filed electronically by
month in the City's E-Builder document management system, labeled by date,
time and location. The CONSULTANT will upload all photos to the E-Builder
document management system on a weekly basis.
3.3.4 Site Visits, Bi-Weekly Meetings and Daily Reports
• Bi-Weekly Construction Progress Meetings: The CONSULTANT shall attend,
participate, and take a lead role in bi-weekly construction project meetings with
the City and Contractor of the Project. These meetings will serve as forums to
review the status of construction progress, discuss construction issues, discuss
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schedule and/or cost concerns, discuss potential changes or conflicts, review the
status of shop drawing submittals and Construction Document clarifications and
interpretations, and to resolve problems before they become critical. Consultant
shall prepare bi-weekly meeting minutes and distribute to all meeting attendees,
review the two week look ahead provided by the Contractor and provide
comments or objections to written statements within the specified timeframe. The
CONSULTANT will prepare detailed bi-weekly reports that describe the
construction activities, progress, incidents and issues that have occurred on the
construction site and distribute to the attendees in advance of the bi-weekly
construction progress meetings.
• Site Visits: The CONSULTANT shall conduct field investigations throughout the
construction phase of the project. These CONSULT ANT services are limited to
not more than six (6) months (183 calendar days) in duration (including 30 days
after substantial completion date) in as needed basis. The CONSULTANT shall
be present at the construction site daily during the construction phase of the
project and will be expected to be available, as needed, throughout the
CONTRACTOR's 8-hour work day, 40-hour work week, excluding weekends and
City holidays. Any work outside the specified work week will be invoiced to the
City on a time/materials basis per the rates in Schedule C.
The CONSULTANT's on-site typical workday shall begin at or about 8:00AM and
end at or about 5:00 PM for an average of 25 hours per week as construction
progress requires. Scope does not account for working on City holidays,
weekends, not more than a total of 650 hours.
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The CONSULTANT shall provide services during construction activities to record
and document the installation of the Work in conformance with the contract
requirements.
• Specialty Design Consultant Site Visits: The CONSULTANT will monitor the
number of specialty site visits requested by the Contractor or City and conducted
by the Design team. When it becomes evident that a specialty site visit from the
Design team will be required, The CONSULTANT will coordinate with the specific
disciplines required to schedule a mutually acceptable time for meeting at the
construction site.
• Daily Reports: The CONSULTANT will prepare daily reports, on the same date
as construction occurs, to record the daily perfonnance of the Contractor as well
as other significant construction related matters. Daily Reports shall be uploaded
to the City's E-Builder document management system by The CONSULTANT.
The daily reports shall include records of when the Contractor is on the job-site,
general field observations, weather conditions, change orders, changed
conditions, list of job site visitors, daily drilling and testing activities, testing
results, testing observations, and records of the outcome of tests and
inspections. At a minimum the daily reports will contain the following infonnation:
-Weather and general site conditions
Contractor's work force counts by category and hours worked
Description of work performed including location
Equipment Utilized
Name of visitors to the jobsite and reason for the visit
-Tests made and results
Construction difficulties encountered and remedial measures taken
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Significant delays encountered and apparent reasons why
Description of (potential) disputes between the Contractor and City
Description of (potential) disputes between the Contractor and residents
-Summary of additional directions that may have been given to the Contractor
Detailed records of materials, equipment and labor used in connection with
extra work, or where there is reason to suspect that a claim or request for
Change Order may be submitted by the Contractor
-Summary of any substantive discussions held with the Contractor and/or City
-Summary of nonconforming work referenced to corresponding Non-
Compliance Notice
- A log of photographs taken
• Adherence to Construction Documents: The CONSULTANT shall review
materials and workmanship of the projects and report to the City any deviations
from the Construction Documents that may come to The CONSULTANT's
attention. Consultant' shall determine the acceptability of the work and materials
and make recommendations to the City to reject items not meeting with
requirements of the Construction Documents.
• Delivery of Unaccepted Materials to Jobsite: As new materials are delivered
to the jobsite, The CONSULTANT will check the materials certifications and
samples and verify that an approved shop drawing was submitted for the material
in question. If it is determined that a submittal as not been approved, The
CONSULTANT shall immediately notify the City and issue a Non-Compliance
Notice. The CONSULTANT will direct and supervise the sampling and testing of
materials to be performed by the City's independent testing laboratory. The
CONSULTANT shall maintain test report logs which shall be submitted to the
City for review on a monthly basis and uploaded to the City's E-Builder document
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management system on a weekly basis. Consultant shall also review invoices
submitted by the independent testing laboratories and recommend payment by
the City.
• Damage to Existing Facilities: The CONSULTANT will identify any existing
facilities damaged by the Contractor and verify that the Contractor has notified
the respective owner(s). Include record of such occurrences in the daily reports.
• Equipment Tests and Systems Start-Up: The CONSULTANT shall be
responsible for coordinating various tests for quality control on the projects;
verifying that equipment tests and systems start-up are conducted in the
presence of appropriate personnel; and that the Contractor is maintaining
adequate records thereof. Consultant shall observe, record, and report
appropriate details relative to the test procedures and start-up.
• Record Drawings: The CONSULTANT will monitor that record drawing mark-
ups are properly maintained by the Contractor. At a minimum, The
CONSULTANT will review the record drawing mark-ups every month, or more
often, as deemed necessary. Contractor's failure to maintain the record drawings
in up-to-date condition may be deemed grounds for withholding Contractor's
monthly payment requisitions until such time as the record drawings are brought
up-to-date. The CONSULTANT will notify the City if it considers the mark-up
documents insufficient. The City will make final determination of payment
withholding.
• Safety: The CONSULTANT will be expected to recognize a hazard that any
reasonable non-safety professional might be expected to recognize. In addition,
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those safety obligations extend only to recognizable hazards that The
CONSULTANT may note while in the normal conduct of onsite business.
If a situation presents itself, the following procedures should be followed:
Immediately direct personnel to remove themselves from the apparent
danger;
Notify the Contractor's superintendent of the apparent condition that caused
the concern and that the affected personnel were directed to remove
themselves accordingly.
• Maintenance of Traffic (MOT): The CONTRACTOR shall provide The
CONSULTANT and CITY with approved copies of its MOT at the Pre-
Construction Meeting for general information purposes. It will be The
CONSULTANT's responsibility to verify compliance with the MOT in the field and
coordinate with the AHJ for approvals and inspection of MOT.
• CONTRACTOR Request for Services: When the CONTRACTOR requires
services from the CITY for issues such as water service shutdowns, tie-ins to
existing water mains, electrical service interruptions and/or any special regulatory
inspections, etc., a request shall be made in writing by the CONTRACTOR, and
forwarded by The CONSULTANT to the CITY (Public Works and Parks and
Recreation Department), a minimum of five (5) working days prior to when
required.
• Issuance of Non-compliance Notices: The CONSULTANT will be responsible
for notifying the City when they become aware of a condition that is believed to
be in non-compliance with Construction Documents. Anytime The
CONSULTANT notices a potential construction problem or a condition that could
result in non-complying materials, equipment or workmanship, The
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CONSULTANT will need to determine whether the condition poses an immediate
threat to public health or safety. If a condition does not pose a threat to public
health or safety, immediate verbal notification or "Pre-Noncompliance Notice" of
the potential non-compliance should be made to the Contractor and the City. This
verbal notice shall be documented in The CONSULTANT's daily report and shall
advise the Contractor of potential construction problems, errors, or deficiencies
that can be promptly resolved and do not warrant a Non-compliance Notice. If the
Contractor fails to respond to the verbal notification within a reasonable
timeframe, The CONSULTANT will notify the City and the City's Projects
Coordinator will issue a Non-compliance Notice. If a condition poses an
immediate threat to public health or safety, The CONSULTANT will notify the
Contractor and City immediately and the City's Projects Coordinator will issue a
Non-compliance Notice to the Contractor. Non-compliance Notices will include a
description of the Work that does not meet the construction contract
requirements, along with a required timetable for corrective work to be
implemented by the Contractor. Other items that should be included in the Notice
include a reference to the provision of the Construction Documents that has been
violated.
• Quality Control Monitoring: The CONSULTANT will review and monitor the
Contractor's adherence to an acceptable quality control program submitted by
the Contractor prior to the issuance of the second Notice-to-Proceed by the
CITY. This program will describe the Contactor's quality control, organizational
procedures, documentation controls and processes for each phase of the work.
Quality control during construction will be the responsibility of the Contractor;
however, oversight and ensuring the Contractor complies with applicable
jurisdictional construction standards will be enforced on the CITY's behalf by The
CONSULTANT.
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The Consultant shall not:
1. Authorize any deviation from the Contract Documents or substitution of materials or
equipment (including "or-equal" items).
2. Exceed limitations of Engineer's authority as set forth in the Contract Documents.
3. Undertake any of the responsibilities of Contractor, Subcontractors, Suppliers, or
Contractor's superintendent.
4. Advise on, issue directions relative to, or assume control over any aspect of the
means, methods, techniques, sequences or procedures of Contractor's work unless
such advice or directions are specifically required by the Contract Documents.
5. Advise on, issue directions regarding, or assume control over safety practices,
precautions, and programs in connection with the activities or operations of City or
Contractor.
6. Participate in specialized field or laboratory tests or inspections conducted off-site by
others except as specifically authorized by Engineer.
7. Accept Shop Drawing or Sample submittals from anyone other than Contractor.
8. Authorize City to occupy the Project in whole or in part.
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Schedule "B''
SUMMARY OF COSTSFORSUPPIB18\ITALCONSTRUCTION ADMINISTRATION SERVICES
AMENDMBIIl 1
BEACHWALKIJ ·PHASE I s:>UTH POINTE DRIVE TO THIRD STREET
CITYOFMIAMI BEACH, FLORIDA
. , . -
248600
,·
.P~RIPTION -·'• ·,~·;li-
··:" .
c '"" '·.
PART 3.3-9.Jpplemental Construction Actninisb'atian Services for Phase I
3.3. 1 Genera Coordination a1d Contred AdminiS:ratian Part of the origi nat contract $0
3.3.2 Re9dootlnformation Meetings-3 Total Hourly, Not to Exceed $1,260
3.3.3 A1otographic Record Hourly, Not to Exceed $400
3.3.4 Ste Vist~ 84-Weekly Meetingsa1d Daily Reports Hourly, Not to Exceed $46,700
Part 3.3 S..pplemental ConlltructlanAdministration Sarvices(6 months! S..btotal: $48,360
TOTALFB:Sinot to exceed): $48,360
ADDL RBMEIJ RSABI...E EXPENSE BUD GEr: $1,000
GRAND TOTAL $49,360
October 2. 2013
D~PTION
-~ : :
PART 3.3-9.1pplemental Can!il:ructian Admini!il:ratian Services for Phase I
3.3.1 General Coordination and Contract Administration $ $ 48.360
3.3.2 Resident Information Meetinas-3 Total 9 $ 1,260
3.3.3 A1otographic Record 8 $ 400
3.3.4 Ste Visits, Bi-Weekly Meetings and Daily Reports 650 24 $ 46,700
9 650 32 $ 48,360
Hourly Rates 1,260 45,500 1,600
2.61% 94.09% 3.31% 100%
Project Ma-~ag!!f 140
CB 70
Clerical 50
File, LMS, AP, TKB. CJB, Accounting, C. Book.
F;\Project\248600\Contracts-Proposals\Contract Documents\Change Order 7 Resident Project Representative (RPR)\(13-10-02) REV Supplimental CA Additional RPR Scope
of Services-A4.docx
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RESOLUTION NO. -----
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE
MAYOR AND CITY CLERK TO EXECUTE AMENDMENT NO. 1 TO
THE PROFESSIONAL SERVICES AGREEMENT WITH COASTAL
SYSTEMS INTERNATIONAL, INC. (CONSULTANT} FOR SUPPLEMENTAL
CONSTRUCTION ADMINISTRATION SERVICES, FOR THE BEACHWALK
II-PHASE 1-PROJECT, IN THE NEGOTIATED AMOUNT OF $48,360, AND
AN ADDITIONAL AMOUNT OF $1,000 FOR REIMBURSABLE EXPENSES,
FOR A TOTAL NOT TO EXCEED AMOUNT OF $49,360; WITH
PREVIOUSLY APPROPRIATED FUNDING IN THE AMOUNT OF $49,360
FROM FUND 389, SOUTH POINTE CAPITAL FUND; AND FUTHER
RATIFYING PREVIOUS ADDITIONAL SERVICES PROVIDED AND
COMPLETED BY THE CONSULTANT DURING THE DESIGN PHASE OF
THE PROJECT, IN THE TOTAL AMOUNT OF $35,590
WHEREAS, pursuant to Request for Qualifications (RFQ) No. 08-05/06 for
Professional Architectural and Engineering Services, the Mayor and City Commission
approved the City Manager's recommendation, and authorized the Administration to
negotiate with the top ranked proposer, Coastal Systems International (CSI or Consultant);
and
WHEREAS, on January 17, 2007, pursuant to Resolution No. 2007-26438, the Mayor
and the City Commission approved and authorized the Mayor and City Clerk to execute a
Professional Services Agreement with the Consultant, in the amount of $486,731, for the
design, engineering, permitting, and construction administration services for the Beachwalk II
Project (Project); and
WHEREAS, the Agreement provides for the design, permitting, bidding I award and
construction administration services for the Project; and
WHEREAS, this Amendment No. 1 to the Agreement for supplemental construction
administration services, in the amount of $49,360, include general project coordination;
attend meetings; prepare daily field inspections reports with photographic records of
construction activities; report deviations from the Contract Documents of materials and
workmanship, providing quality control; monitor delivery of materials; review shop drawings;
issue non-compliance notices; identify any existing facilities damaged by the Contractor;
perform change orders review; monitor progress of construction and ensure the Contractor's
adherence to the schedule; verify pay requisition quantities and sign off on all pay
requisitions; monitor record drawing mark-ups; recognize hazards during construction; verify
compliance with the Maintenance of Traffic (MOT) plan; perform a final completion walk-
through and inspection; and
WHEREAS, the Administration also requests that the Mayor and City Commission
ratify additional services previously requested from. and completed by the consultant. to
coordinate approval for the Florida Department of Environmental Protection (FDEP) permit;
the Environmental Resource Permit (ERP) required for the associated storm water drainage
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structures proposed as part of for the Sunrise Pedestrian Connection between the Southern
Terminus of the Beachwalk II Project and the 100 South Pointe Drive property; and to
provide digital renderings for the community meeting with Beachwalk II, Phase II (proposed
between Marjory Stoneman Douglass Park and 51h Street) riparian owners, in the total
amount of $35,590; and
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission of the City of Miami Beach, Florida, hereby approve and authorize the Mayor
and City Clerk to execute Amendment No. 1 to the Professional Services Agreement with
Coastal Systems International; said Amendment for supplemental construction
administrations services, for the Beachwalk II -Phase I -Project, for a total amount of
$49,360; with previously appropriated funding in the amount of $49,360 from Fund; 389,
South Pointe Capital Fund; and further ratify the additional professional services previously
provided and completed by the Consultant during the Design Phase of the Project, in the
total amount of $35,590.
PASSED AND ADOPTED THIS ___ DAY OF ____ .2013.
ATTEST:
CITY CLERK MAYOR
T:IAGENDA\2013\0ctober 16\Beachwalk II Phase 1\Beachwalk II Phase 1-Coastal Amendment 1 RESO.doc
340
APPROVED AS TO
FORM & LANGUAGE
Fn~ EXECUTION
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