C7I-Amend Resolution 2012-28066 Change Commission Meetings In November 2013----------------------------
COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution Amending Resolution No. 2012-28066, Setting The Dates For The 2013 Commission
Meetings; Authorizing A Change In The Commission Meetings In November 2013, Which Are Held For
The Purpose Of Canvassing Returns Of The General And Special Elections, From The Scheduled Meeting
Date Of NovemberS, 2013 To November 12, 2013; And If A Run-Off Election Is Necessary, Changing The
Meeting Date Of November 20, 2013 To November 25, 2013.
Key Intended Outcome Supported:
Item Summary/Recommendation:
Pursuant to Resolution No. 2012-28066, the City Commission set the November 2013 Commission
Meetings, for the purposes of canvassing returns of the General Election and Special Election, and Run-
Off Election if necessary, for November 6, 2013 and November 20, 2013 respectively.
In accordance with Ordinance 2013-3804, which was passed and adopted on July 17, 2013, amending
Section 38-4 of the Miami Beach City Code, "On the first business day immediately following the County
Elections Supervisor's issuance of final election results, the City Commission shall meet for the purpose of
canvassing the return of such election(s) and ascertaining the results thereof." The certification of the
Official Results of the City of Miami Beach's November 5, 2013 General and Special Elections will be
issued by the Elections Supervisor on Friday, November 8, 2013. The first business day following the
issuance of the Official Results, is Tuesday, November 12, 2013, as Monday, November 11, 2013 is
Veterans Day.
If a Run-Off Election is necessary, the newly amended Section 38-4 of the Miami Beach City Code
requires that the canvassing of the final Run-Off Election returns occur "on the first business day
immediately following the County Elections Supervisor's issuance of such final election results ... " The
certification of the Official Results of the City of Miami Beach's November 19, 2013 Run-Off Election will
be issued by the Elections Supervisor on Friday, November 22, 2013. The first business day following the
issuance of the Official Results is Monday, November 25, 2013.
Therefore, the Administration is requesting to change the Commission Meetings in November 2013, from
the scheduled meeting date of November 6, 2013 to November 12, 2013; and if a Run-Off Election is
necessary, from the scheduled meeting date of November 20, 2013 to November 25, 2013.
Advisory Board Recommendation:
I N/A
Financial Information:
Source of Amount Account Approved
Funds: 1 N/A
D 2
3
4
OBPI Total
Financial Impact Summary: N/A
Clerk's Office Le islative Trackin
Rafael E. Granado, City Clerk
Si n-Offs:
or Assistant City Manager City Manager
REG
T:IAGENDA\201
MIAMI BEACH C7.I. AGENDA ITEM ____ _
DATE /(} -/b -1_3
348
~ MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Bower and Members
FROM: Jimmy L. Morales, City Manager
DATE: October 16, 2013
SUBJECT: A RESOLUTION AMENDING RES LUTION NO. 2012-28066, SETIING THE DATES
FOR THE 2013 COMMISSION M ETINGS; AUTHORIZING A CHANGE IN THE
COMMISSION MEETINGS IN NOVEMBER 2013, WHICH ARE HELD FOR THE
PURPOSE OF CANVASSING RETURNS OF THE GENERAL AND SPECIAL
ELECTIONS, FROM THE SCHEDULED MEETING DATE OF NOVEMBER 6, 2013 TO
NOVEMBER 12, 2013; AND IF A RUN~OFF ELECTION IS NECESSARY, CHANGING
THE MEETING DATE OF NOVEMBER 20,2013 TO NOVEMBER 25,2013.
ADMINISTRATION RECOMMENDATION
Approve the Resolution.
ANALYSIS
As required by Section 2.04 of the Miami Beach City Charter, "The City Commission shall meet at
such times as may be prescribed by ordinance or resolution." Pursuant to Resolution No. 2012-
28066, the City Commission set the November 2013 Commission Meetings, for the purpose of
canvassing returns of the General and Special Elections, and Run-Off Election if necessary, for
November 6, 2013 and November 20, 2013 respectively.
In accordance with Ordinance 2013-3804, which was passed and adopted on July 17, 2013,
amending Section 38-4 of the Miami Beach City Code, "On the first business day immediately
following the County Elections Supervisor's issuance of final election results, the City Commission
shall meet for the purpose of canvassing the return of such election{s) and ascertaining the results
thereof." The certification of the Official Results of the City of Miami Beach's November 5, 2013
General and Special Elections will be issued by the Elections Supervisor on Friday, November 8,
2013. (See Exhibit "A") The first business day immediately following the issuance of the Official
Results, is Tuesday, November 12, 2013, as Monday, November 11, 2013 is Veterans Day.
If a Run-Off Election is necessary, the newly amended Section 38-4 of the Miami Beach City Code
requires that the canvassing of the final Run-Off Election returns occur "on the first business day
immediately following the County Elections Supervisor's issuance of such final election results ... "
the certification of the Official Results of the City of Miami Beach's November 19, 2013 Run-Off
Election, if needed, will be issued by the Elections Supervisor on Friday, November 22, 2013. (See
Exhibit "B"} The first business day immediately following the issuance of the Official Results is
Monday, November 25, 2013.
Therefore, the Administration is requesting to change the Commission Meetings in November
2013, from the scheduled meeting date of November 6, 2013 to November 12, 2013; and if a Run-
Off Election is necessary, from the scheduled meeting date of November 20, 2013 to November
25, 2013.
JMLIREG @
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349
RESOLUTION NO. ____ _
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF MIAMI BEACH,
FLORIDA, AMENDING RESOLUTION NO. 2012-28066, SETTING THE DATES
FOR THE 2013 COMMISSION MEETINGS; AUTHORIZING A CHANGE IN THE
COMMISSION MEETINGS IN NOVEMBER 2013, WHICH ARE HELD FOR THE
PURPOSE OF CANVASSING RETURNS OF THE GENERAL AND SPECIAL
ELECTIONS, FROM THE SCHEDULED MEETING DATE OF NOVEMBER 6, 2013
TO NOVEMBER 12, 2013; AND IF A RUN-OFF ELECTION IS NECESSARY,
CHANGING THE MEETING DATE OF NOVEMBER 20, 2013 TO NOVEMBER 25,
2013.
WHEREAS, Section 2.04 of the Miami Beach City Charter requires that 'The City Commission shall
meet at such times as may be prescribed by ordinance or resolution"; and
WHEREAS, pursuant to Resolution No. 2012-28066, the City Commission set the November 2013
Commission Meetings, for the purposes of canvassing returns of the General and Special Elections, and
Run-Off Election if necessary, for November 6, 2013 and November 20, 2013 respectively; and
WHEREAS, in accordance with Ordinance 2013-3804, which was passed and adopted on July 17,
2013, amending Section 38-4 of the Miami Beach City Code, "On the first business day immediately
following the County Elections Supervisor's issuance of final election results, the City Commission shall
meet for the purpose of canvassing the return of such election(s) and ascertaining the results thereof';
and
WHEREAS, the certification of the Official Results of the City of Miami Beach's November 5, 2013
General and Special Elections will be issued by the Elections Supervisor on Friday, November 8, 2013,
and the first business day immediately following the issuance of the Official Results, is Tuesday,
November 12, 2013, as Monday, November 11, 2013 is Veterans Day; and
WHEREAS, If a Run-Off Election is necessary, the newly amended Section 38-4 of the Miami Beach
City Code requires that the canvassing of the final Run-Off Election returns occur "on the first business
day immediately following the County Elections Supervisor's issuance of such final election results ... ";
and
WHEREAS, the certification of the Official Results of the City of Miami Beach's November 19, 2013
Run-Off Election, if one is needed, will be issued by the Elections Supervisor on Friday, November 22,
2013, and the first business day immediately following the issuance of the Official Results is Monday,
November 25, 2013.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, that the Commission Meetings in November 2013, are changed
from the scheduled meeting date of November 6, 2013 to November 12, 20 13; and if a Run-Off Election
is necessary from the scheduled meeting date of November 20, 2013 to November 25, 2013.
PASSED and ADOPTED THIS _day of October 2013.
ATTEST:
Rafael E. Granado, City Clerk Matti Herrera Bower, Mayor
T:\AGENDA\201 3\0ctober 16\Change Commission Meeting Date\Commission date change.reso.doc
350
APPROVED AS TO
FORM & LANGUAGE
./ .· --+
~EXECUTION
. . ·' . C ~ B ~~oey~~J
omB Public Notice
MIAMI-DADE COUNTY CANVASSING BOARD
MIAMI-DADE COUNTY SPECIAL ELECTION
NOVEMBER 5, 2013
The Miami-Dade County Canvassing Board will convene at the Office of the Supervisor of
Elections, 2700 N. W. 87th Avenue, Miami, Florida. The canvassing Board is convening on
these dates in preparation to conduct the Miami-Dade COunty Special Election to be held on
November 5, 2013.
DATE!TIME ACTIVITY
Wednesday, 1 0/16/13
10:00 a.m.
Friday, 10/18/13
2:00p.m.
Monday, 1 0/21/13
8:00a.m. through
Tuesday, 11/5/13
Friday, 10/25/13
Canvassing:
1 0:00a.m. to completion
(as needed)
Wednesday, 1 0/30/1 3
Canvassing:
10:00 a.m. to completion
(as needed)
Friday, 11/1/13
Canvassing:
1 0:00a.m. to completion
(as needed)
Monday, 11/4/13
Canvassing:
1 0:00a.m. to completion
(as needed)
Tuesday, 11/5/13
Canvassing:
3:00p.m. to completion
Friday, 1 1 /8/13
Canvassing:
10:00 a.m. to completion
Wednesday, 1 1 /13/13
10:00 a.m. through
Friday, 11/15/13
to completion
1. Logic and accuracy test at the touch screen and optical scan
voting systems to be used tor early voting, absentee, and
precinct ballots
1. Public inspection of absentee ballots
1. Pre-count logic and accuracy test of the optical scan system
used for absentee and provisional ballots
1. Absentee ballots opening and processing
(as needed)
3. Duplication of ballots (as needed)
1. Canvassing of presumed invalid absentee ballots
(as needed)
1. Canvassing of presumed invalid absentee ballots
(as needed)
1. Canvassing of presumed invalid absentee ballots
(as needed)
1. Canvassing of presumed invalid absentee ballots
(as needed)
1. Canvassing of presumed invalid absentee ballots
(as needed)
2. Tabulation of results
3. Unofficial Election returns
1. Provisional ballots processing (as needed)
2. Certification of Official Results, including provisionals
3. Post-count logic and accuracy test of the optical scan
system used for absentee and provisional ballots
4. Race/Question and precinct(s) selection for manual post
election State audit
1. Audit process starts to completion
All proceedings will be open to the public. For a sign language interpreter or other accommodations,
please call305-499-8405 at least five days in advance. In accordance with Section 286.0105,
Florida Statutes, a person who appeals any decision by the canvassing board with respect to any
matter considered at a meeting, he or she will need a record of the proceedings and therefore
will need to ensure that a verbatim record of the proceedings is made.
Penelope Townsley
Supervisor of Elections
Miami-Dade County, Florida
For legal ads online, got legalads.miamidade.gov 351
EXHIBIT A
DATE/TIME
Wednesday, 11/13/13
10:00 a.m.
Wednesday, 11/13/13
1:00 p.m. (after
completion of L&A
Test) through
Tuesday, 11/19/13
Tuesday, 11/19/13
Canvassing: 6:00p.m.
to completion
Friday, 11/22/13
10:00 a.m. to
completion
MUNICIPAL CANVASSING BOARD SCHEDULE
MIAMI BEACH RUN·OFF ELECTION-NOVEMBER 19,2013
LOCATION ACTIVITY
Miami-Dade County 1. Logic and Accuracy Test of the
Elections Degartment
2700 NW 87 n Ave.
touch screen and optical scan
voting systems to be used for
Miami, FL absentee, early voting, and
precinct ballots
Miami-Dade County 1. Pre-count Logic and Accuracy
Elections De~artment Test of the optical scan system
2700 NW 87 Ave. used for absentee and provisional
Miami, FL ballots
2. Absentee ballot opening and
processing (as needed)
3. Duplication of ballots (as needed)
(Location to be 1. Absentee ballot opening and
determined after 1115113 processing (as needed)
Elections, based on how 2. Duplication of ballots (as needed)
many municipalities will 3. Canvassing of presumed invalid
have a run-off on 11119) absentee ballots and provisional
ballots
4. Tabulation of results
5. Unofficial Results provided by the
Supervisor of Elections
Miami-Dade County 1. Canvassing of provisional ballots
Elections De~artment (if needed)
2700 NW 87 Ave. 2. Certification of Official Results,
Miami, FL including provisionals, by the
Supervisor of Elections
3. Post-count Logic and Accuracy
Test of the optical scan system
used for absentee and provisional
ballots
4. Race and precinct(s) selection for
manual post-election audit
5. Audit process starts to completion
Canvassing Board Members
City Clerk Rafael A. Granado
County Judge Shelley J. Kravitz
County Judge TBD
352
ATTENDANCE
Canvassing Board
Members or designee
Canvassing Board
Members or designee
All Canvassing Board
Members
All Canvassing Board
Members
Majority of the
Canvassing Board
Members or
designees
EXHIBIT B
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