C7X-Retroactively Accept Donations Family And Community Service Day EventCOMMISSION ITEM SUMMARY
Condensed Title:
A Resolution Of The Mayor And City Commission Of The City Of Miami Beach, Florida, Retroactively
Approving And Authorizing The Acceptance Of $3,898 Dollars In Donations And Sponsorships Made To
The City For The Annual Family & Community Service Day, A Free Event.
Key Intended Outcome Supported:
Enhance Learning Opportunities for Youth and Improve the Lives of Elderly Residents.
Supporting Data (Surveys, Environmental Scan, etc.): N/A
Item Summary/Recommendation:
In 2012, the City of Miami Beach launched the first Community & Family Service Day. This celebration,
due to its great success, has been carried on. The event engages the community in projects that enhance
local parks, restore sand dunes crucial to our coastal environment, and engage youth with senior citizens
in crossgenerational activities, all while introducing participants to free services and resources that are
available to them throughout Miami Beach.
On September 28,2013, the City of Miami Beach hosted its 2nd annual Family & Community Service Day.
The event took place at North Shore Open Space Park, 8101 Collins Avenue. This year's event featured
projects such as Dune restoration and beach clean-up, cross-generational recreational activities,
expansion of butterfly gardens, tree planting and non-native plant removal, cleanliness and litter
abatement, community beautification planting, and graffiti removal. The Family & community Service Day
is open to the general public at no charge. Marketing efforts for this event include printed flyers distributed
to local schools, social media pages, press release, and website inclusion.
The City secured partnerships through donation and sponsorship for the event at varying levels of support.
Staff worked diligently to identify funding sources to off-set the costs of producing this event.
The Administration recommends the adoption of the attached Resolution authorizing the
acceptance of these donations, their appropriation to cover costs of the Family & Community
Service Day 2013.
Advisory Board Recommendation:
IN/A
Financial Information:
Source of Amount Account
Funds: 1 $350 (Cash) 011-8000-36691 0
OBPI 2 3,548 (in-Kind)
Total $3,898
Financial Impact Summary:
Donations (including Sponsorships) made to the City for the September 28, 2013 event will be expended
from 011-8000-366910.
City Clerk's Office Legislative Tracking: I Tonya Daniels
MIAMI BEACH 432
AGENDA ITEM _C--=-7..:..X __
DATE /Q-{6-/ _?>
MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
COMMIS ION MEMORANDUM
TO: Mayor Matti Herrera Bower and Me
FROM: Jimmy L. Morales, City Manager
DATE: October 16, 2013
SUBJECT: A RESOLUTION OF THE MAYOR A D CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, RETROAC VEL Y APPROVING AND AUTHORIZING
THE ACCEPTANCE OF $3,898.00 DOLLARS IN DONATIONS AND
SPONSORSHIPS MADE TO THE CITY FOR THE ANNUAL FAMILY &
COMMUNITY SERVICE DAY, A FREE EVENT.
ADMINISTRATION RECOMMENDATION
Adopt the resolution.
FUNDING
Donations (including Sponsorships) made to the City for the September 28, 2013 event will
be expended from 011-8000-366910.
ANALYSIS
In 2012, the City of Miami Beach launched the first Community & Family Service Day. This
celebration, due to its great success, has been carried on. The event engages the
community in projects that enhance local parks, restore sand dunes crucial to our coastal
environment, and engage youth with senior citizens in crossgenerational activities, all while
introducing participants to free services and resources that are available to them throughout
Miami Beach.
On September 28, 2013, the City of Miami Beach hosted its 2nd annual Family & Community
Service Day. The event took place at North Shore Open Space Park, 8101 Collins Avenue.
This year's event featured projects such as Dune restoration and beach clean-up, cross-
generational recreational activities, expansion of butterfly gardens, tree planting and non-
native plant removal, cleanliness and litter abatement, community beautification planting,
and graffiti removal. The program began at 9am and concluded at 1 pm. The Family &
community Service Day is open to the general public at no charge. Marketing efforts for this
event include printed flyers distributed to local schools, social media pages, press release,
and website inclusion.
The event exceeded all expectations with 421 people volunteering.
The following agencies participated in the event
• Ayuda,
• Barry University School of Education
• Choices, et al
• ClearPoint Credit Counseling Solutions
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Community & Family Service Day
October 16, 2013
City Commission Meeting
Page 2 of 2
• First Care Home Services
• EC Miami
• ECOMB
• Green Apple Day of Service
• Housing Opportunities Project for Excellence (HOPE)
• Miami Beach CERT
• Miami Beach Coalition
• Miami Beach Community Health Center
• Miami-Dade Public Library System
• On It Foundation
• Open Arms Community Center
• Rose Lesniak ABC Dog Trainer
• Sunflower Society
• Teen Job Corps
The City secured the following partnerships through donation and sponsorship for the
event at varying levels of support:
o Coca-Cola
o Panera Bread Company
o Urban Resource
o Sunset Nursery
o Kelly's Tropicals
o Happy Kids
o Deborah Ruggiero
CONCLUSION
Staff worked diligently to identify funding sources to off-set the costs of producing this event.
The Administration recommends the adoption of the attached Resolution authorizing the
acceptance of these donations, their appropriation to cover costs of the Family & Community
Service Day 2013.
JLM/KGB/MAS/TD
T:IAGENDA\2013\0ctober 16\Family and Community Service Day Sponsorship Acceptance Memo.doc
434
RESOLUTION TO BE SUBMITTED
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