C7Z-Approve Special Event Fee Waivers 2013 Dolphins Cycling Challenge -WeithornCOMMISSION ITEM SUMMARY
Condensed Title:
A Resolution Of The Mayor And City Commission Of The City Of Miami Beach, Florida, Approving A
Special Event Fee Waiver In An Amount Not To Exceed $ 12,055.25 (Plus To Be Determined Lummus
Park User Fee}, For The 2013 Miami Dolphins Cycling Challenge (DCC}, Which Will Take Place On
November 2, 2013 On The Beach front North Of 10 Street.
Key Intended Outcome Supported:
Maximize Miami Beach as a Destination Brand.
Supporting Data (Surveys, Environmental Scan, etc.): N/A
Item Summary/Recommendation:
The Dolphins Cycling Challenge is an annual non-profit charity tri-county bicycle ride fundraiser which
raises money for the Sylvester Comprehensive Cancer Center and University of Miami's Miller School of
Medicine. The event will take place on November 2, 2013 from 8:00am-12:30pm, with the ride through
Miami Beach and the mid-point I primary event conclusion area on the beach front north of 1 0 Street
Commissioner Weithorn has requested waiver of special event fees totaling $12,055.25 plus to be
determined Lummus Park User Fee.
The City Manager is able to waive special event application and permit fees for non-profit applicants
administratively. However, the Square Footage Fee, Vehicle Beach Access Pass Fees and the Lummus
Park User Fees can only be waived by the City Commission. The Lummus Park User fee is calculated as
25% of City services rendered and can only be calculated after the event, once staffing plans are finalized.
Advisory Board Recommendation:
IN/A
Financial Information:
Source of Amount Account Approved
Funds: 1
D 2
3
4
OBPI Total
Financial Impact Summary: The value of the special event fees recommended for waiver total
$12,055.25 plus to be determined Lummus Park User Fee.
Ci Clerk's Office Le islative Trackin
Max Sklar, Ext. 6116
MIAMI BEACH 440
AGENDA ITEM C. 7 Z
DATE to-/h-1,)
------------------..
lD MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and Me bers of th1-:r;;ssion
FROM: Jimmy L. Morales, City Manager
DATE: October 16, 2013
SUBJECT: A RESOLUTION OF THE MAYOR D CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, APPROVING A SPECIAL EVENT FEE WAIVER IN
AN AMOUNT NOT TO EXCEED$ 12,055.25 (PLUS TO BE DETERMINED
LUMMUS PARK USER FEE), FOR THE 2013 MIAMI DOLPHINS CYCLING
CHALLENGE (DCC), WHICH WILL TAKE PLACE ON NOVEMBER 2, 2013 ON
THE BEACHFRONT NORTH OF 10 STREET.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
KEY INTENDED OUTCOME
Maximize Miami Beach as a Destination Brand.
BACKGROUND
The Dolphins Cycling Challenge is an annual non-profit charity tri-county bicycle ride fundraiser
which raises money for the Sylvester Comprehensive Cancer Center and University of Miami's
Miller School of Medicine. The event will take place on November 2, 2013 from 8:00am-12:30pm,
with the ride through Miami Beach and the mid-point I primary event conclusion area on the beach
front north of 10 Street.
Commissioner Weithorn has requested waiver of the following special event fees:
Application Fee $ 250.00 Waived Administratively
Permit Fee $ 250.00 Waived Administratively
Square Footage Fee $ 10,055.25
Lummus Park User Fee TBD
Vehicle Beach Access Pass Fee $ 1,500.00
SubTotal $ 12,055.25
Application and Permit Fees $ (500.00) Waived Administratively
Total $ 11,555.25
The City Manager is able to waive special event application and permit fees for non-profit
applicants administratively. However, the Square Footage Fee, Vehicle Beach Access Pass Fees
and the Lummus Park User Fees can only be waived by the City Commission. The Lummus Park
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Special City Commission Meeting
October 16, 2013
Special Event Fee Waiver-Dolphins Cycling Challenge
Page 2of2
User fee is calculated as 25% of City services rendered and can only be calculated after the event,
once staffing plans are finalized.
RECOMMENDATION
The waiver of $11,555.25 (plus to be determined Lummus Park user fee) for the Dolphins Cycling
Challelfj is being presented for consideration by the Mayor and City Commission.
~'~~~~~16'Speoiol E"rn Fee Wolwc Dol phi"' Cydlog MEMO.doo
442
OFFICE OF THE MAYOR AND COMMISSION
TO:
FROM:
DATE:
SUBJECT:
Mr. Jimmy Morales, City Manager
Mr. Jose Smith, City Attorney
Mr. Rafael Granado, City Clerk
Commissioner Deede Weithorn
September 26, 2013
Agenda Item for October Commission Agenda
Request for waiver of rental fees
MEMORANDUM
On November 2nd, 2013 the Dolphins Cycling Challenge (DCC) will enter the City of Miami Beach as part
of its ann ua I fund raiser to benefit the University of Miami Sylvester Comprehensive Cancer Center. The
Dolphin Cycling Challenge, Inc. is a not-for-profit organization which, since 2010, organizes a yearly two
day tri-county cycling event dedicated to increase cancer awareness, encourage healthy hobbies, and
raise much needed funds forUM Sylvester. The event is programmed to commence at Sun life Stadium
with Lummus Park as its final destination for the 30 mile ride.
Commissioner Weithorn would like to request a resolution authorizing a fee waiver ofthefollowing fees
for the DCC:
• Application & permit fees $500.00
• Veh ide Beach Access Passes $1,500.00
• Square Footage Fees
40,221.00 sq. ft. x $0.25 $10,055.25
• Lummus Park 25% of the total City Services
Invoiced Post Event (Does not include ad min fees)
The DCC will remain responsible for the following obligations not covered within the requested fee
waiver:
• Reimbursable Deposit
• 24hr. Parking Meter Rental
• Police and Fire Fees
• Boucher Displacement Fee
lOth Street -11th Street
$5,000.00
$10 per space
$4,367.79
The resolution shall establish that the City's hard costs will be paid by the DCC. Please contact
Commissioner Weithorn's Office at extension 7105 with any questions and/or concerns.
Thi1o~
Ale~
Commissioner Weithorn's Office
443
RESOLUTION NO.------
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, APPROVING SPECIAL EVENT FEE
WAIVERS IN AN AMOUNT NOT TO EXCEED $ 12,055.25, PLUS A "TO
BE DETERMINED" LUMMUS PARK USER FEE, FOR THE 2013
DOLPHINS CYCLING CHALLENGE (DCC), WHICH WILL TAKE PLACE
ON NOVEMBER 2, 2013 ON THE BEACHFRONT NORTH OF 10th
STREET.
WHEREAS, the Dolphins Cycling Challenge is an annual non-profit charity tri-county
bicycle ride fundraiser which raises funds for the University of Miami Sylvester Comprehensive
Cancer Center and the University of Miami's Miller School of Medicine; and
WHEREAS, the event will take place on November 2, 2013 from 8:00a.m.-12:30 p.m.,
with the ride taking place through Miami Beach and the mid-point/primary event conclusion area
on the beachfront north of 1oth Street; and
WHEREAS, the City's Special Event Requirements and Guidelines authorize the City
Manager to waive special event application and permit fees for non-profit applicants
administratively; and
WHEREAS, the square footage fee and vehicle beach access pass fees have a total
value of $12,055.25 and can only be waived by the City Commission; and
WHEREAS, Lummus Park user fees are calculated as 25% of City services rendered
and can only be calculated after the event, once staffing plans are finalized, and can only be
waived by the City Commission; and
WHEREAS, the Mayor and City Commission deem it in the best interest of the City to
waive the square footage fee, beach access pass fee, and a "to be determined" Lummus Park
user fee for the DCC event.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby approve special event fee waivers in an amount not to exceed $12,055.25,
plus a "to be determined" Lummus Park user fee, for the 2013 Dolphins Cycling Challenge;
which will take place on November 2, 2013 on the beachfront north of 1 01h Street.
PASSED and ADOPTED THIS 161h day of October 2013.
ATIEST:
RAFAEL E. GRANADO
CITY CLERK
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MA Til HERRERA BOWER
MAYOR APPROVED t'\S TO
FORM & LANGUAGE
& FOFlEXECUTION
j
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