R9M-Discuss Extending Agreement For Governmental Services With MWW Group~ MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miomibeach~.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and Me bers of~~ Co~mlsslon
FROM: Jimmy L. Morales, City Manager
DATE: October 16, 2013
SUBJECT: DISCUSSION REGARDING XTENDING AN AGREEMENT FOR
GOVERNMENTAL SERVICES BETWEEN THE CITY AND MWW GROUP.
BACKGROUND/ANALYSIS
On October 1st, 2010, the City entered into an Agreement with MVWV Group pursuant to
Resolution No. 2010-27363, to provide lobbying and consulting services in Washington D.C. in the
amount of $102,800, ending on September 30, 2013 with two (2), two year renewal options to be
exercised at the City's Sole discretion.
If the City exercised the option to extend, the base amount for first year of the extension shall be
for the same base amount as the most recently completed year in the amount of $102,800. Year
two of the extension period will be for the most recent base amount plus the lesser of an
adjustment based on the annual change in the Consumer Price Index for All Urban Consumers
(CPI-U) or three (3) percent.
The Administration seeks direction on whether or not to exercise its renewal options to extend the
Agreement with M'MN Group for two (2) two year terms.
Attachments
JLMr:l/1
T:IAGENDA\2013\0ctober 16\Discussion on Extending the City of Miami Beach Governmental Serives Agreement with MWW Group.docx
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Agenda Item 89M
Date 10-/b-13
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GOVERNMENTAL SERVICES .AGREEMENT.
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THfS AGREEMENT made. and entered into this 1st day ofOctober, 2010. between.
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the· CITY ()F MIAMI BEACH, h~reinafter caU~d the crrv: ~ munlc.ipal corporation of the
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: . ·state of Florida, and the MwW .G.roup, here.inafle.r called the ~o~.SUL TAN·T. . . . ... · ' ' .
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W l T N E s· S E. T H.:
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. l'n corislderati~n ~fthe promis~s ahd mutuaf covenants· hereinafter contained,
· : the parties hereto agree:· , , ·. · . . \. . ·-· ..
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OBLIGA 110NS OF· THE CON,SULTANT
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·.City Attorney; .the City Manager; ·and· other·.$uch .~itY personnel as the City
... Manager may· design~t$ at the times a!'ld places m'utually agreed to by the
· ... · . ·. City Manager. a~d the. CONSULTANT· on aU organizational planning: and
. program activity which have a be.aring'·on:th~:ability of the CITY make the
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best use of Federal pr:ograms. . . . . . . .
. , B. The CONSULTANT wiU ·maintain liaison ·with the CITYS Con·gressional
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: ... del~gation. and· will as$ist the delegation i~ aiw'-m~tter ~hich the CITY
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<.···c ... ·. :·The CONSULTANT Will counsel'w.itbthe. crrv regarding appearances by
. ' . . . City'·personnel,before Congressionaf Committees and Federal adm~riistrative
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· ~9~r1cies and ·Will assist'the· City and its person-~el·.in· negotiations with
-._ · . admil1istrative agencies concerning City projects requi'ring 'Federal assistance
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· . · · .< ·. · .~nd c0oper~tion~ · · ·.
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·.o. ·>·· · The CONSULTANfwm assist the CITY in the reVi~w ofexecutive proposals, .
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· · __ -_ ~-legislatioh u~Q'~r ·bonsideration: Pte> posed and adppted ·ad~inistrative rules
_ ·_ andreg~lations.and_otherdevelopmEuits fo~.the ,:lurpose of'advisirig the CITY . . . . .
· ·--· .. . :., ,·.of thos~ items mutu~lly agreed: upon tha~ may.tiave .a significant bearing on . ·. . ,, . ' . . . .
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the· CITY .policies or prograiTJS. . ·
. E. · .. J'h~ CONSULTANT will eomniunicate and coordinate 'with other lobbyists .
• > .• • ... -representing . interests which. are' CO'MSistent' w~th 'those of the. CITY in . ·' . . . . ~ . '
obtai~ing th~·goals and objectives :of .t~~ qTY. . ·
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The CONSULTANT ~ill assist in cant;acting-:Federal agehdies·on the· CITY'S
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· ·behalf ~n a mutUally agreed u~n l)asis wh~;m City fundi~g appl!cations are
. .under considerati'on by such agencies ..
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. ~ '", . G~ ldenti'fy _ ~nd . notify the Cit( -~·n adva,nce of op-portunities ·such .as "grant
opp()rtunities. ·and . funding availability for transportation,-Community a~d
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.. economic ·de~elopm~nt,· environmental matte~. beach renouri~hment,
· . ir:~frastrueture ,improvement, ·hurricane rec6ve,Y efforts, housing arid ·urban . ·, . . '
· . development, home_lass Programs,.intennodaiprogram~. an<;i any other ~reas of
inter~·st to the City .. ·
. :H~ _·Establishand mainta!n working·relationships with the execlltive and legislative .. -
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. · · ·branches·ofthe feder~i government that ~ill-enhance·the City's position with . ' .. . ' . . . ·. ' .. . ' ...
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. . respect to_ finan'Ci~l ass-~stance applications·, regulatory procedur~s. legislation,
: -·:·b!Jdget autt1orizations and appropriati~ns, and oth~r areas.of interest-to the City.
I. · Con~ult with the City regarding_ any proposed formula changes in the Corrimunity
· .. Development-Block Grantor other major federafprogranis to determine their
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impact or:l the Cfty, arid take. the necessary step·s as mutualt'y agreed upon:to . .. . :'-. ,.·.•. . .. . . . . . .
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·J. ·Upon. request of the City,. as$ist.the City in ~ny matter.rela~ed to the Executive
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. · (K. Represent ~he City at Washington: D.C., area confer~rices o.r meetings as ·
. requested ..
... L. Conduct a. semi-annuaFbrieflng :to the City to p~vide the-latest inform~tion on
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. issues of interest to. the City. and submit an annual.reporfof aoc~mplishments ·
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2. OBLIGATIO.NS OF THE ClTY MIAMI BEACH
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A. The basic agreement for Year One of this Agreem~nt, or the period
com·mencing on October 1, 2010 and en.ding <?n S_eptember 30, 2013, will be ·
. .for $8,566 .. 67 per month. Payments will be in advance in equal monttliy
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. i'nstallrnents of $8,566_.67.payab.le immediately upon the effective date ofthi$ ·
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. agreement. Year two and year three of the agreement will be for the ·base of
$1.02,800 per year .plus any adjustment each year based or1 the lesser of the
annual change in th~ Consumer ~rice Index fGr All Urban Consumers (CPI~
U)..or three (3) percent.
· c~ · ihe ClTY will supply the CONSULTANT with the names of persons other . .
. than the Mayor and City Commissio~. the City Mar:'lager and the c'ity Attorney
who are authorized to request .services from the CONSULTANT and the
per~on(s) to which the CONSULTANT should respond regarding specific.
issues . ·.··
3, TERM OF AGREEMENT
This Agreement shall take effect on the 1·$t day -of October, ·2010, and shall . . . -
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terminate on .the 30.th day of September, ~. subject to the provisions of paragraph 4.
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The-Agreement may be e~ended two 'time·s for two
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years each at the sole discretion of the
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. City:'lf the City exercises the option to extend, .t:he base amou~t for first year of the
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. ·· · · extensiOn shafl be-for the same base amount (as previously adJusted) as the most re~ntly
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. rompiSted, year. Y~ar two ofthe extension period Will b~ for the most recen't base amount
: ·.· ·. · · · .. plus the les~er of an adjustment based on the annual·c.hange hi the Consumer Price Index ·. . . . ' .
for All Urban Consume~ (CPI-U) orthree (3) percent.
4. . . TER-MINATION OF AGREEMENT
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The CITY retains the right to terminate this Agreement at any time prior to the ·
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• completion of the WORK without penalty to.the CITY. ·In that ev~nt, notice of this
terminatio~ shall be .in writing to the CONSULTANT who sh~~l be paid for all WORK
. performed p-rior to the date of the ·receipt of the notiCe of termination prorated as. of
·such date. ln no· ease; however, will theC!TY.paytheCONSULTANTan a~ount in:
· · e~cess ofthe total sum provided by this Agreement. . It is hereby un~erstood by and
between·the CITY and the CONSULTANT that any paymeritmade jn accor.d~nce
, with this ~action to the CONSUL TANTshall be made only if said CONSULTANT is ·
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.... not in default' under the terms of this Agreement, in Which eve'nt (default) the CITY
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shall., in no way, be obligated and shall not pay to the CONSULTANT any sum
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AWARD OF AGREEMENT
The CONSULTA~Twarrants that.it ha~ not'employed or retained any_campany or
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· . persdn~ to solicit or secure this Agreerne!'lt ~nd tha(it h~s not offered to pay, any ·
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person ~r oompany .. any fee, commis~ion,. 'pe~c~ntage, brokerage fee, or gifts of any
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.. ~ ·. . : kind ·conting·emt or resulting trom the awarcfof making this Agreement. . . ...... ,. . .
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The CONSULTANT is aware of tt)e conflict of int~re~t iaws:'in the City 'ot. Miami . . -. . . . . . . . .
· _Beach; Daqe·County, Fionda (Dade Courity.Code, Sectron 2-11.1)and the. Florida . . . . . . . . .. . . .
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Statutes, -and agrees that they will fully comply in alfrespects\vith the terms of.said· .. -. . . ·. -~ . . . ' ~ . ' . ' . . ' ' . . . . . . .
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· ·· · The: parties hereto. agree that this Agr~emerif shall:-be _construed and enforred
.· . . --. ~~~ccor,di.ng t~ the laws·, statut~s~ and-ea.~e la~s of the· St~te· QfFI~rida.' _ .·· . ' ... . . . . . .· . . .
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· ·-The CITY ~~serves ·the right_ .toa.uditthe records ~ffhe CONSULT ANT at a~yt:ime. ·
during the: performante ofth~s Agreem~nt an~ fo.r a p~ridd of one year a'ijer finat .
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· J:iayment is ,ina"de under:thisAgreemerit.: ..
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.. 8~ · INDEMNIFICATION
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• ~h~ CONSUL T~NTshall defend, indem.nify ~nd save th~ CITY harmless from· and· .... ,. . .· -. . .
agatnst any and all claims, liabilities, lo:sse~. a~d.causes of acti~n which may arise
out of the CONSULl' ANT'S."activities under this AgreE!.nient, including all ~ther acts
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~r omissions t~ act on the part of _the CONSULTANT or any·ofthem·, includi·ng any
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·· person actiori"f6't, or on·his or therr behalf .. ·
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·g. · CONFLICT OF INTEREST ·
. . The CONS.UL TANT oovena.nts that no person under _it::; employ who. presentiy
.exerdses ariy fu~~ion~ or.responsibillties ii:f conne~tion. with this Agreement. h~s . . . ' . . .• .
any conflicting personat financial interest, ·direct or"indirect; in this Agreement. The
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CONSULTANT ·fLuther covenants that, in the performance of this Agreernent, no .
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· p·erso~ hav!ng such confiicting ·interest shali be·e.mployed .. Any such interests on · .
the part of the CONSULTANT or its e~ployees, must be disclosed, in writing I to the . . . . . . .
.. CITY:. i:h~ CONSULT ~NT, in pe_rformance of this Agree~ent; shal:i be subj~ct to .
. · ·. ~ ·· . : . any ·more 'restrictive. law and/or guid~lines regarding conflict of inter~st promulgated
by federal, state. ot 19caf governments." : ·
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-. h js agreed that the CONSULTANT and its employees an~ agents_ shall be deemed
. t() be an independent contract9r, and not an agent-~r employee of the CITY,.and
· shaU ~ot attain any rights orben~fits under the Civil Service or Pension Ordinance
:. . ·of the crrY, or any rights generally afforded classified· .or~.~nclassifi~d-employees; . . . -~ --, . -
· further, he/she shali not ·be deemed entitled to Florida Workers Cqmpehsation
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benefits as an.empioyee of the CITY.: · ·
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. ,. 11 .. · .. LIMITATION OF LIABILITY'
The-CITY desire$ to ente.r into thi~ Agreement o:nlx if in so. doi~g the CITY can place·
a limit on CIJ'("S ljab_ility for any cause of $.clion for money damages due to an
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afleged brea~h by the 'cny of this· Agreement; so ·that it$ liability for any such
. br~ach· never.exceedsthe "sum-ofl102,soo~ CONSULTANT hereby expresses its
. . . .wilfingness to enter into this Agreement w•th CON$UL T ANT'S. recovery from THE . .. . . . -' . .
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· QITY for a·ny·damage adion for-breach cicontract·to be.limitEtd· to a maximum . ' . .
: •, . -~ . : 8fll~Unt of $1 02,8_00 Which: a~o:unt shall be -reduced by the. a-rn'ount for th.e funding
actually paid.:by the' CITY to CONSULTANT pursuant-to this Agreement, 'for any . ' . . . .. .
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•• '_._ ':o-·action or claim for breach-· of :contract arising ··out. of the·. performance or ,, . -. . . : . ' .. :
.. . . no~performance of-any obligat.fons. imposed ,upo-n the, CITY by this Agreement .
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: Nothing _eoritained in thi-s subparagraph or elsewhere-in this Agreement is in any
-,_' . -: way i~-tended to be a·wai:ver-ofthe limitation placed u.poh·the CITY'S li,abi'lityas set
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forth in , Secti6n 768.-28 Florida Statutes.
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· . Any litigation which· arises out of-this Agreement s_hatl take· place in the Court of
--. · · . .. ·· ··: :·_-_ 'Appropriate JurisdictiQn iri Dade· Cou·nty, Florida.
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. · 'IN WITNESSEYI:i·WHEREOF, the 'parties hereto have caused these presents· to be .. : . '· . . . .
.. e~ecuted by the respective officials the.reunto ~uly authotized this day and year first written
: above ..
~ ATTEST: .. · .· · ., . . ... THE ClTv OF .. MIAMI BE!t-CH, FLORIDA
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. ·. · ';. :. : '. :_ .. _-~obert Parcher, Clty_Cierk .
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.··' APPROVE.D AS TO .
. '.: : FORM & lANGUAGE
_..----..fOR . CUTION
.bate
RESOLUTION NO.
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, WAIVING, BY 5nTHS VOTE, THE
COMPETITIVE BIDDING REQUIREMENT, AND APPROVING AND
AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN
AGREEMENT FOR GOVERNMENTAL SERVICES BETWEEN THE
CITY AND MWW GROUP, IN THE AMOUNT OF $102,800, TO
PROVIDE LOBBYING AND CONSULTING SERVICES IN
WASHINGTON D.C., COMMENCING ON OCTOBER 1, 2010 AND
ENDING ON SEPTEMBER 30, 2013, WITH TWO (2), TWO YEAR
RENEWAL OPTIONS TO BE EXERCISED AT THE CITY'S SOLE
DISCRETION.
WHEREAS, the City is desirous of obtaining lobbying and consulting services before
Congress and Federal Agencies located in Washington, D.C.; and
WHEREAS, on December 20, 2000, the Mayor and City Commission awarded a
Governmental Services Agreement to Jorden, Burt, Berenson, and Johnson, LLP, (collectively,
the Consultant) for the term commencing on February 20, 2001, and ending on February 19,
2003, with a provision therein stating that the term of the Agreement may be renewed for two,
one-year terms; and
WHEREAS, on February 26, 2003, the Mayor and City Commission approved an
extension of the Agreement for the term commencing on February 20, 2003, and ending on
February 19, 2004; and
WHEREAS, on February 25, 2004, the Mayor and City Commission approved an
extension of the Agreement for the term commencing on February 20, 2004, and ending on
February 19, 2005; and
WHEREAS, on November 23, 2004 the Finance and Citywide Projects Committee
recommended entering into a new Agreement with the Consultant; and
WHEREAS, on January 12, 2005, the Mayor and City Commission approved Resolution
No. 2005-25794, approving a new agreement with the Consultant; and
WHEREAS, On February 13, 2008, the Mayor and City Commission approved
Resolution No. 2008-26757, approving the assignment of the current agreement to the MWW
Group; and
WHEREAS, the Consultant has performed satisfactorily and has effectively produced
results for the City by achieving desired appropriations, and has assisted with the processing of
significant grants; and
WHEREAS, On March 25, 2010, the Finance and Citywide Projects Committee
recommended retaining the Consultant and that a new contract be brought to the full
Commission;
WHEREAS, the Administration now recommends that the Mayor and City Commission
waive, by 5/7ths vote, the competitive bidding requirement, finding such waiver to be in the best
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interest of the City, and authorize the Mayor and City Clerk to execute the attached new
Governmental Services Agreement between the City and the Consultant for a term of three
years and seven months, with two, one-year renewal options at the City's discretion; and
WHEREAS, the Administration further recommends that said Agreement commence at
the rate of $102,800 per year on October 1, 2010; and that the rate increase at the rate of the
Consumer Price Index (CPI) in subsequent years of the Agreement.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission herein waive, by 5/7ths vote, the competitive bidding requirement, and approve
and authorize the Mayor and City Clerk to execute a Professional Services Agreement for
Federal Governmental Services with the MWW Group, in the total amount of $102,800, to
provide governmental representation and consulting services in Washington, D.C., on an on-
going basis, for an initial term commencing on October 1, 201 0, and ending on September 30,
2013, with two (2), two-year renewal options to be exercised at the City's sole discretion.
PASSED and ADOPTED this 14th day of April , 2010.
-~7?7f1Z!(~
T Mayor
ATTEST:
City Clerk
T:\AGENDA\201 O\Aprii14\Consent\Federal Lobbyist Reso.doc
APPROVED AS TO
FORM & LANGUAGE
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