C2F-Award Contract ITB No 2013-171TC Playground Fence At South Pointe ParkCOMMISSION ITEM SUMMARY
Condensed Title:
Request for Approval to Award a Contract, Pursuant to Invitation to Bid (ITS) No.171-2013-TC,
for the Pia round Fence at South Pointe Park.
Key Intended Outcome Supported:
Ensure well-maintained facilities
Supporting Data (Surveys, Environmental Scan, etc.): The 2009 Customer Satisfaction
Survey indicated that 79% of businesses rated recently completed capital improvement
projects as "excellent" or "good."
Issue:
I Shall the City Commission award the contract?
Item Summary/Recommendation:
The scope of work for this project consists of supplying and installing a 364 LF, 4-foot high
aluminum fence with 3" diameter IPE hardwood top rail and E.N. plated aluminum 2" mesh
panels in a 2"x 5/8" aluminum frame with two (2) ADA compliant 5'foot wide entry gates.
Fencing must comply with current ASTM Standard #F2049-11 for playground fencing and
must match the fence at the South Pointe Park Pier, however, height and mesh spacing may
be changed in order to meet the safety standards.
To achieve the desired scope, Invitation to Bid (ITB) 171-2013TC was issued on May 22,
2013, with an opening date of June 13, 2013. Bids were received from the following three (3)
firms:
• Guaranteed Fence Corp.
• Mena Construction, Inc.
• Tequesta Construction Services Group, Inc.
After review of the bids received, Guaranteed Fence Corp. was deemed the lowest
responsive, responsible bidder at a cost of $89,995.
RECOMMENDATION
The Administration recommends the award of the contract to Guaranteed Fence Corp., the
lowest responsive, responsible bidder pursuant to Invitation to Bid (ITB) 171-2013TC, for the
playground fence at South Pointe Park, in the amount of $89,995; plus approve a project
contingency of 10% for a not-to-exceed grand total of $98,995; further authorizing the
Administration to engage in value engineering to further reduce the cost and time for
completion of said project.
Advisor Board Recommendation:
On December 3, 2013, the Design Review Board (DRS) approved the design for the
installation of the new fence.
Financial Information:
Source of Amount
Funds: 1 $90,995
~ofo~ 2 $8,000
Total $98,995
Financial Impact Summary: N/A
MIAMI BEACH
Account
389-2754-069357 (construction)
389-2754-000356 (contingency)
111
AGENDA ITEM
DATE
C;;J.F
1-IGLlj
.·
MIAMI BEACH
City of Miami Beac:h, 1700 Conven!ion Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
TO: Mayor Matti Herrera Bower and Me
FROM: Jimmy L. Morales, City Manager
DATE: January 15, 2014
SUBJECT: REQUEST FOR APPROVAL 0 AWARD A CONTRACT, PURSUANT TO
INVITATION TO BID NO. 171-013TC, FOR THE PLAYGROUND FENCE AT
SOUTH POINTE PARK.
ADMINISTRATION RECOMMENDATION
Approve the award of contract
KEY INTENDED OUTCOME SUPPORTED
Ensure well maintained facilities and ensure quality and timely delivery of capital projects.
FUNDING
$90,995 389-2754-069357 (Construction)
$8,000 389-2754-000356 (Contingencies) -----:--'----'----
$98,995 Total
BACKGROUND
The playground, which is located in the northeastern quadrant of the park, is bordered to the
east by the community building/concession facility, the elevated sidewalk to the north and west,
and a busy pathway to the south. Due to its proximity and use of this sidewalk by bicyclists,
Segway riders, rollerblade skaters, joggers, pedestrians walking dogs, etc., residents have
expressed safety concerns.
At the time the South Pointe Park design was being developed, a fence around the playground
area was never requested or discussed by the City, the designers, the community, or the
Design Review Board. The South Pointe Park Basis of Design Report (BOOR) makes no
mention of fencing requirements as well. The BOOR does include the minutes of two
community design workshops where the only community comments associated with the
playground regarded the provision of shade and the cost of the playground. The playground, as
presented in the South Pointe BOOR, did not include a fence; however, the seating and tables
were built into the design for the playground area to provide for a safe and clearly defined
environment for the children with integrated areas for parents to closely supervise their play.
Based on a preliminary discussion with the Planning Department about the concept of the
placement of a fence, they have confirmed that Design Review Board approval would be
required. Further, any proposed fence design would be expected to be reflective of and
compliment the other similar design elements (such as the handrails) in the park, including the
use of similar materials, which is stainless steel.
112
..
Commission Memorandum-ITB 171-2013TC-Playground Fence at South Pointe Park
July 17, 2013
Page 2
During the 2010 community meetings, several parents requested that a fence be installed as
part of the new playground. However, no funding had been identified at that time for a fence,
and in an effort to replace the existing playground equipment as expeditiously as possible; the
project proceeded without a fence. Following the December 16, 2010, community meeting, the
City received a letter from the South of Fifth Residents indicating their support for the installation
of a fence around the playground.
On November 2011, South Pointe Park had a new playground, shade system, and safety
surface installed. This playground replaced the original playground installed during the
construction of South Pointe Park due to problems with quality and safety. The City remains in
litigation on that matter. The replacement cost for the playground equipment, safety surface
and shade system was $275,000.
On December 3, 2013, the Design Review Board (ORB) approved the design for the installation
of the new fence.
SCOPE OF SERVICES
The work consists of supplying and installing a 364 LF, 4-foot high aluminum fence with 3"
diameter IPE hardwood top rail and E.N. plated aluminum 2" mesh panels in a 2"x 5/8"
aluminum frame with two (2) ADA compliant 5'foot wide entry gates. Fencing must comply with
current ASTM Standard #F2049-11 for playground fencing and must match the fence at the
South Pointe Park Pier, however, height and mesh spacing may be changed in order to meet
the safety standards.
ITB PROCESS
Invitation to Bid {ITB) 171-2013TC was issued on May 22, 2013, with an opening date of June
13, 2013. The pre-bid conference was held on May 30, 2013. During the pre-bid conference,
prospective bidders were instructed on the procurement process and the information their
respective proposals should contain.
The Public Group and Bidnet issued bid notices to 31 and 53 prospective bidders respectively of
which 9 and 6 accessed the advertised solicitation respectively. In addition, 71 vendors were
notified via email, which resulted in the receipt of the following three (3) bids:
• Guaranteed Fence Corp.
• Mena Construction, Inc.
• Tequesta Construction Services Group, Inc.
$89,995
$159,499.96
$159,667.00
Following the review of each bid received, Guaranteed Fence Corp. was deemed the lowest
responsive, responsible bidder. Mena Construction, Inc. and Tequesta Construction Services
Group, Inc., the second and third highest bidders were deemed nonresponsive for failing to
submit omitted information that was requested by the Procurement Division within the stated
deadlines.
Founded in 2003, Guaranteed Fence Corp. is a licensed general contractor specializing in the
production and installation of fencing products that also possess extensive knowledge and field
experience throughout South Florida. Notable clients include the Miami-Dade Expressway
Authority, Florida Department of Transportation, and the Cities of Hialeah, Miami Beach, and
Pembroke Pines.
113
Commission Memorandum -/TB 171-2013TC-Playground Fence at South Pointe Park
July 17, 2013
Page 3
CITY MANAGER'S DUE DILIGENCE
After considering the review and recommendation of City staff, the City Manager exercised his
due diligence and carefully considered the specifics of this ITB process. As a result, the City
Manager recommends to the Mayor and City Commission to award the construction contract to
Guaranteed Fence Corp. as the lowest responsive, responsible bidder and authorize the
Administration to engage in value engineering to further reduce the cost and time for completion
of said project.
CONCLUSION
The Administration recommends the award of the contract to Guaranteed Fence Corp., the
lowest responsive, responsible bidder pursuant to Invitation to Bid (ITB) 171-2013TC, for the
playground fence at South Pointe Park, in the amount of $89,995; plus approve a project
contingency of 10% for a not-to-exceed grand total of $98,995; further authorizing the
Administration to engage in value engineering to further reduce the cost and time for completion
of said pram.
JLM/MTtfcU/JRIAD
T:\AGENDA\2013\July 17\Procurement\ITB 171-2013TC-South Pointe Park Fence-MEMO.docx
114