C2G-Award Contract ITB No 2013-373-MF Polymer Water Meter Boxes And CoversCOMMISSION ITEM SUMMARY
Condensed Title:
Request For Approval To Award Contracts Pursuant To Invitation To Bid (ITB) No. 373-2013 For The
Purchase Of Pol mer Water Meter Boxes And Covers.
Key Intended Outcome Supported:
Maintain City's Infrastructure.
Supporting Data (Surveys, Environmental Scan, etc.):
Issue:
I Shall the City Commission approve the award of Contracts?
Item Summary/Recommendation:
The purpose of this item is to approve contracts for the purchase of polymer meter boxes and covers for
the Public Works Department of the City of Miami Beach (the "City) pursuant to ITB 2013-373-MF. The
polymer boxes and covers are needed to house and protect the water meters installed around the City's
streets, sidewalks, and alleys, as well as private properties, and provide easy access for meter reading
to Public Works personnel.
32 vendors were notified of the solicitation, with 15 vendors downloading the solicitation. Four (4)
responses were received in response to the solicitation.
After review of responses received, it is recommended that Ferguson Enterprises, Inc., the lowest
responsive, responsible bidder be awarded the contract as the primary vendor and Fortiline, Inc., the
second lowest responsive, responsible bidder be awarded the contract as the secondary vendor.
RECOMMENDATION
Award contract to Ferguson Enterprises, Inc., the lowest bidder, as primary vendor, and Fortiline, Inc.,
the second lowest bidder, as secondary vendor, for an initial term of three years, with three one-year
optional renewals, as stipulated in the ITB.
Advisory Board Recommendation:
IN/A
Financial Information:
Source of Amount Account
Funds: 1 $15,000 Public Works Meter Services Account No. 425-0410-
000680
~ 2
3
OBPI Total $15,000
Financial Impact Summary: The amount budgeted for Fiscal Year 2014 is $15,000. Future year
expenditures will be based on approved budgeted amounts.
Ci Clerk's Office Le islative Trackin
Alex Denis, Director Ext# 6641
MIAMI BEACH
115
AGENDA ITEM
DATE
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MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
COMMISSION M MORANDUM
TO: Mayor Philip Levine and Members of
FROM: Jimmy L. Morales, City Manager
DATE: January 15, 2014
SUBJECT: REQUEST FOR APPROVAL TO AWAR CONTRACTS PURSUANT TO INVITATION TO BID
(ITB) NO. 2013-373-MF FOR THE PUR HASE OF POLYMER WATER METER BOXES AND
COVERS
ADMINISTRATION RECOMMENDATION
Approve the award of contracts.
KEY INTENDED OUTCOME
Maintain City's Infrastructure.
FUNDING
The amount budgeted for the purchase of polymer water meters boxes and covers for Fiscal Year
2014 is $15,000. Total contract amount is estimated at $45,000 for an initial term of three (3) years.
Funding in the amount required will be provided from the following account:
$15,000-Public Works Meter Services Account No. 425-0410-000680
Additional funding may be required due to increased need of services, subject to the review and
approval of the Office of Budget and Performance Improvement (OBPI).
ANALYSIS
The purpose of Invitation to Bid (ITB) No. 2013-373-MF was to establish a contract, by means of
sealed bids, with a qualified firm(s), for the purchase and delivery of various sizes of polymer meter
boxes and covers for the Public Works Department of the City of Miami Beach (the "City), on an as
needed basis.
The polymer boxes and covers are needed to house and protect the water meters installed around
the City's streets, sidewalks, and alleys, as well as private properties, and provide easy access for
meter reading to Public Works personnel.
The contract(s) entered into with the successful bidder(s) shall remain in effect for three (3) years.
The price offered by the Bidder in its Bid Proposal shall be fixed for the original three (3) year term of
agreement. The City, through its City Manager, shall have the option to renew this contract for an
additional three (3) one-year periods on a year-to-year basis. Prior to completion of each exercised
contract term, the City may consider an adjustment to price based on changes in the applicable CPI-
U index.
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ITB 2013-373-MF-Polymer Water Meter Boxes and Covers
January 15, 2014
BID PROCESS
Invitation to Bid (ITB) No. 2013-373, was issued on October 2, 2013 with a bid opening date of
October 29, 2013. One (1) addendum was issued to provide additional information and to respond
to questions submitted by the prospective bidders. Public Purchase issued bid notices to 32
prospective bidders, and a total of 15 companies downloaded the document. The notices resulted in
the receipt of four (4) bids from the following companies:
1. Ferguson Enterprises, Inc.
2. Fortiline, Inc.
3. A&B Pipe and Supply, Inc.
4. HD Supply Waterworks, Ltd.
The following table shows a summary of the results. A detailed tabulation is included in Appendix A.
Company Name Total Bid Amount*
Ferguson Enterprises, Inc. $77,897.50
Fortiline, Inc. $78,195.00
A&B Pipe and Supply, Inc. $89,128.20
HD Supply Waterworks, Ltd. $91,902.50
*Note: The bid amount is tabulated on the estimated quantities over the contract term indicated in the ITS by the
requesting department. The current amount budgeted for Fiscal Year 2014 is $15,000. Future year expenditures
will be based on approved budgeted amounts.
Award is being recommended to Ferguson Enterprises, Inc., the lowest bidder, as primary vendor,
and Fortiline, Inc., the second lowest bidder, as secondary vendor.
Ferguson Enterprises. Inc.
Ferguson is a distributor of residential and commercial plumbing supplies and underground water
supplies, including Hubbel products and CDR below ground meter boxes specified by the ITB
document. Their clients include the cities of Boca Raton, Sunrise, and Plantation, and Broward
County among others.
Fortiline, Inc.
Fortiline, Inc., formerly Mainline Supply Co., is a wholesale underground utility supply company that
has been in business for 16 years. Fortiline, Inc. has 34 branches in ten states, including a
warehouse in West Palm Beach. They are an authorized distributor of Hubbel products, including
the CDR polymer meter boxes and boxes specified by the ITB document. Their clients include City
of Deerfield Beach, Broward County Utilities and City of Boynton Beach among others.
CONCLUSION:
Based on the aforementioned, the Administration recommends that the Mayor and City Commission
award contracts to Ferguson Enterprises, Inc. as primary vendor, and Fortiline, Inc., as secondary
vendor, pursuant to Invitation to bid (ITB) No. 2013-373-MF in the annual estimated amount of
$15,000, for a total of $45,000 for a three year contract term.
T:\AGENDA\2014\.Ianuary\ITB 373-2013 Purchase of Water Meters Boxes and Covers MEMO.doc
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~ ~ 00 Item 1 2 3 4 5 6 7 8 9 10 APPENDIX "A" -ITB 2013-373-MF TABULATED RESULTS FERGUSON ENTERPRISES INC. Description Qty UIM Unit cost Total Clean out sewer box traffic rated, CDR P/N WB04-1 015-H20 or equal 100 each $45.00 $4,500.00 Soild cover to read "sewer' bolt down, CDR PIN WC00-1 015-02-45Lps or equal 50 each $27.75 $1,387.50 Meter box, flared wall CDR PIN WB00-1118-12 or equal 250 each $39.00 $9,750.00 Solid cover, to read " water" CDR P/N WCOO-1118-02 or equal 325 each $25.00 $8,125.00 Meter Box, Flared wall CDR PIN WB00-1324-12 JH-20) or equal 150 each $64.40 $9,660.00 Meter Box, Flared wall CDR P/N WB00-1324-12 (H-20) or equal 225 each $35.60 $8,010.00 Meter Box, Flared Wall CDR P/N WB00-1730-12 or equal 200 each $79.00 $15,800.00 Solid cover, to read " water" CDR PIN WCOO-1730-02 or equal 275 each $53.40 $14,685.00 Meter Box, Flared Wall CDR P/N WB20-2436-18 or equal 10 each $265.00 $2,650.00 Soild Cover to read "Water" CDR P/N WC02-2436-03 or equal 15 each $222.00 $3,330.00 BID TOTAL -$77,897.§0_ FORTILINE INC. A&BPIPE HDSUPPLY WATERWORKS, LTD Unit Cost Total Unit Cost Total Unit Cost Total $46.00 $4,600.00 $38.61 $3,861.00 $46.90 $4,690.00 $29.90 $1,495.00 $20.00 $1,000.00 $31.45 $1,572.50 $39.00 $9,750.00 $43.35 $10,837.50 $42.20 $10,550.00 $26.00 $8,450.00 $25.74 $8,365.50 $31.75 $10,318.75 $63.90 $9,585.00 $66.32 $9,948.00 $74.00 $11 '100.00 $36.00 $8,100.00 $48.77 $10,973.25 $51.25 $11,531.25 $78.00 $15,600.00 $87.54 $17,508.00 $92.50 $18,500.00 $53.00 $14,575.00 $78.92 $21,703.00 $64.00 $17,600.00 $268.00 $2,680.00 $330.25 $3,302.50 $286.00 $2,860.00 $224.00 $3,360.00 $108.63 $1,629.45 $212.00 $3,180.00 $78,195.00 $89,128.20 $91,902.50 ------