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C6A-Report- Capital Improvement Projects Oversight Committee Mtg On October 14lt\ MIAMI BEACH CAPITAL IMPROVEMENT PROJECTS OFFICE COMMISSION MEMORANDUM TO: Mayor Philip Levine and Members FROM: Jimmy L. Morales, City Manager ..t---..~ DATE: January 15, 2014 SUBJECT: REPORT OF THE CAPIT L IMPROVEMENT PROJECTS OVERSIGHT COMMITTEE MEETING OF OCT BER 14,2013 A meeting of the CIP Oversight Committee was held on Monday, October 14, 2013. The meeting was called to order at 5:49p.m. Please note: 1) Minutes herewith are not a full transcript of the meeting. Full audio and visual record of this meeting available online on the City's website: http://www. miamibeachff. qov/video/video. asp 2) Minutes reflect the order of the meeting according to the printed agenda. Items may have been taken out of order. Refer to the times at the right of the page for when the item was heard. 1. ATTENDANCE See attendance sheet copy attached. 2. ACCOMPLISHMENTS 3. a. Flamingo Park Football Field and Track Substantial Completion b. Surface Parking lot 13X (10th and Washington) Substantial Completion These items were included on the agenda, but never addressed. REVIEW AND ACCEPTANCE OF MINUTES Report of the Capital Improvement Oversight Committee Meeting of July 15, 2013 5:49p.m. • Dwight Kraai presented a handout to the Committee, with his concerns about information in the minutes of the July 15 meeting. A copy is included with the agenda package for the December 9 meeting, • Mr. Kraai asked again for a list of tidal values, as mentioned in item 3 of the July 15, 2013 minutes. Eric Carpenter, Director of Public Works, told the Committee that a list of tidal values was circulated to the Mayor and Commission, although not formally included in the minutes of the October 14, 2013 CIPOC meeting. Another copy will be provided to any committee member who requests it. Mr. Carpenter explained that all of the new drainage systems being designed conform to the 0.67 NAVD, and all the systems designed prior to the adoption of the new plan use the bay datum system, which is lower. • Mr. Kraai noted several discrepancies in the numbers used. Eric Carpenter replied that the City uses the interpretation of data that is provided by the South Florida Water Management District for rainfall events. Those numbers change frequently. Chairman Gross asked that the data used by SFWMD be brought to the next meeting, along with a copy of the table that shows tidal values. 135 Agenda Item c~ A Date /-/ s-1 V CIPOC MEETING MINUTES, October 14, 2013 Page 2 of4 • Mr. Kraai also requested information about emergency generators. Eric Carpenter provided information. There are five water booster stations, 23 sewer booster pump stations and 12 stormwater pump stations. Four of the five water booster stations have fixed generators. 12 of the 23 have permanent generators. The City has seven portable generators that can be used as needed. The City is looking into hiring a contracted service to provide portable generators for emergencies. Dwight Kraai asked that the information about the generators be put in writing and distributed to the Committee. • Saul Gross asked for a correction to the Committee's recommendation for the item on the 6 and 53 Street Restrooms. The correct delivery method selected is updated in the official minutes and is posted online. (Changes are noted in red}. MOTION: Acceptance of Report (Minutes) of the July 15, 2013 CIPOC Meeting MOVED: C. Cuervo 2nd: C. Jacobs PASSED: UNANIMOUS 4. PUBLIC COMMENTS 6:37 p.m. Ronald Starkman, representing the South of Fifth Neighborhood Association (SOFNA), had some concerns about the South Pointe Drive Median Project. The Committee advised him that his request could not be addressed at CIPOC, and that they should be taken to the Commission. An item is included in a future Commission agenda. 5. OLD BUSINESS I REQUESTED REPORTS a. Committee-requested information by Public Works Department This information was presented within the discussion of the minutes. See above. b. North Beach Neighborhoods Status Report: Normandy Isle Phase II Neighborhood Improvements 7:16p.m. Mattie Reyes, Senior Capital Project Coordinator noted that there are updates to the schedule that differ from the schedule published in the agenda packet. The Commission approved funding for lighting infill on Marseille Drive. The new dates, as a result of this additional scope of work are as follows: Advertise ITB January 2014 Commission March 2014 Status Report: Biscayne Point Neighborhood Improvements 7:25 p.m. Carla Dixon explained that the work in Biscayne Point Island and Stillwater Drive is now complete. The entrance feature to Biscayne Point Island is still under construction. The electrical panel for the pump station in Biscayne Beach has been installed and as of the meeting, the project team was waiting for FP&L to energize the panel. Punch list items and final completion are expected by the end of the year. As bump outs are installed in Biscayne Beach, there have been complaints from residents and property owners. The parking design resulted in a substantial loss of parking spaces. CIP Acting Director David Martinez and Assistant City Manager Mark Taxis met with property owners who have concerns about parking reductions. F:\CAPI\$aii\Comm. & CIPOC\CIPOC\2013\12-December\CIPOC October 14 Meeting Minutes.docx 136 CIPOC MEETING MINUTES, October 14, 2013 Page3of4 c. Middle Beach Neighborhoods Status Report: Central Bavshore Neighborhood Improvements 7:35 p.m. Project manager Olga Sanchez said that the first phase of the project is 70% complete, and work has begun on the second phase of the project, which includes additional drainage systems. The entire project is expected to be completed in the summer of 2014. Status Report: Lake Pancoast Neighborhood Improvements 7:37 p.m. Olga Sanchez explained that this project is 95% complete. Landscaping is almost complete. The second lift of asphalt is scheduled for the middle of November. Status on Lower North Bay Road Neighborhood Improvements Report included in agenda packet, but not discussed at the meeting. d. South Beach Neighborhoods Status Report: Venetian Island Neighborhood Improvement Project 7:18p.m. Mattie Reyes reported that the contractor has secured a staging site, so now the Public Works Department will issue the right of way permit. The encroachment removal process has been proceeding relatively smoothly. The utility relocates are underway. TECO has completed their work; FP&L is still working. The Second Notice to Proceed is expected to be issued by the end of this week. Status Report: Palm & Hibiscus Island Neighborhood Improvements & Utilities Undergrounding Report included in agenda packet, but not discussed at the meeting. Status Report: S. Pointe Ph. Ill. IV & V Neighborhood Improvement Project 7:30p.m. Carla Dixon said that all infrastructure is installed and being tested. Permanent lighting is ready for inspection. David Martinez explained the contractor is having financial difficulty with respect to the South Pointe Ph. Ill, IV, V Project. This has resulted in a slow process of finalization. The trees installed by the landscaping subcontractor, for example, did not meet City standards and were rejected by the City. The Administration is working on solutions to close out this project. 6. COMMISSION ITEMS: a. Bayshore Neighborhood Right-of-Way Infrastructure Improvement Project 6:49p.m. The vote was to recommend that the Commission pass the resolution approving an amendment to the BOOR, which included additional scope as requested by the Homeowner Association, changing the roadway widths and modifying the parking on 40 Street. MOVED: C. Jacobs UNANIMOUS 2"d : R. Rabinowitz b. Flamingo Park Project 6:56 p.m. The vote was to authorize Amendment 5 to the Professional Services Agreement with Wolfberg Alvarez and Partners, to complete the remainder of design for Flamingo Park. MOVED: S. Kilroy UNANIMOUS. 2"d: E. Camargo F:\CAPI\$aii\Comm. & CIPOC\CIPOC\2013\12-December\CIPOC October 14 Meeting Minutes.docx 137 CIPOC MEETING MINUTES, October 14,2013 Page 4 of4 c. Collins Park Place Project 7:02 p.m. The vote was to recommend the issuance of an RFQ for a Construction Manager at Risk firm to provide pre-construction services and construction phase services via a guaranteed maximum price for the Collins Park Place Project. Saul Gross noted some discrepancies in the Commission item and asked that the language be clarified. He also pointed out that the City is not allowing flexibility on the number of years of experience of CM@Risk projects. Stacey Kilroy pointed out that the qualifications apply to the principal of the firm, and this is the spirit of intent that the City had traditionally followed. David Martinez advised the Committee that staff would discuss this further and make any necessary and recommended changes. Bert Cabanas explained that the core and shell of this building will be LEED (Silver) certified. MOVED: T. Trujillo UNANIMOUS 2"d: R. Rabinowitz d. Par 3 Golf Course Project 7:09 p.m. Authorization to approve a Guaranteed Maximum Price with QGS Construction, Inc. for pre-construction services for the Par 3 Golf Course Project. *THE COMMITTEE DID NOT VOTE ON THIS ITEM. 7. ADDITIONAL DISCUSSION 5:51p.m. Saul Gross requested a chart of the dollars spent or allocated by the City to date for stormwater drainage. The Office of CIP provided a first draft of the chart, identifying city projects. Staff has inquired with County and State construction entities to obtain information on those projects occurring within the city limits. Meeting Adjourned 7:40 p.m. Next CIPOC meeting is scheduled for Monday, December 9, 2013 at 5:30p.m. in Commission Chambers. However, meeting schedule may change. Official notification will be posted on the City Clerk Calendar, http://www.miamibeachfl.gov/calendar/cmbcalendar.aspx each month. Attachment: Attendance report Comments from Dwight Kraai Table of tidal values provided by Public Works Department ® F:\CAPI\$aii\Comm. & CIPOC\CIPOC\2013\12-December\CIPOC October 14 Meeting Minutes.docx 138 ~ w <0 ATTENDANCE REPORT FOR CIP OVERSIGHT COMMITTEE JANUARY THROUGH DECEMBER 2013 LAST NAME FIRST NAME Jan Feb 1 Gross Saul p N/M 2 Camargo Elizabeth p N/M 3 Cuervo Christina A N/M 4 Jacobs Cheryl N/A N/A 5 Kilroy Stacy p N/M 6 Kraai Dwight p N/M 7 Trujillo Tony p N/M 8 Ehrlich Brian p N/M 9 Rabinowitz Robert p N/M *February 4, 2013 Meeting Cancelled • •Left meeting before a quorum was established *September 9, 2013 Meeting Cancelled A: ABSENT P:PRESENT March p p p p A p p p p N/A: NOT APPOINTED I* NOT SERVING N/M: NO MEETING April May June July Sept Oct Nov Dec p p p p N/M p N/M p p p p N/M p N/M p p p A N/M p N/M p p p A N/M p N/M p A P** p N/M p N/M p p A p N/M p N/M p p A p N/M p N/M p A A p N/M p N/M p p A p N/M p N/M ---------No quo run Discipline Chair Architect Developer Citizen -at-Large Construction Engineer Capital Budget/Finance/ Developer Engineer Now getting away from some of the technical jargon, I would like to make some general comments. In the past couple of months I have had two meetings with the city administration, including the manager, Mr. Taxis and Mr. Carpenter. I have the impression that they are considering moving away from the past position, but I have not seen any concrete evidence of this. The problem is as long as the administration sticks with the past the inappropriate design values continue to be used in new projects. This is basically pouring money down a rat hole. The regions where improvements have been made will again flood in a few years. This is a distinct disservice to the public, and leads to a misunderstanding by the city commission. 140 r I EIGHBORHOOD TAILWATER CO DITIO 0. IN DESIGN UNDER CONSTRUCTION A v 0.7 0 0.6 0.5 0 0.4 A 0.3 T u 0.2 M 0.1 0 -0.1 141 THIS PAGE INTENTIONALLY LEFT BLANK 142