R5T-Amend Chapter 2 Enumeration Of Organizational Units -Malakoff-COMMISSION ITEM SUMMARY
Condensed Title:
An Ordinance of the Mayor and City Commission of The City Of Miami Beach, Florida, Amending Chapter 2 of the Miami
Beach City Code Entitled "Administration," by Amending Article IV Entitled "Officers And Employees," by Amending Section
2-191 Entitled "Enumeration Of Organizational Units."
Key Intended Outcome Supported:
Maximize efficient delivery of services; strengthen internal controls
Item Summary/Recommendation:
Section 2-191 of the Miami Beach City Code requires that the organizational units be created by law or ordinance. The last
time Section 2-191 was amended was when the Office of Elder Affairs was created in December 1999. Many organizational
changes have taken place since then, the most recent of which are separating Code Enforcement from the Building
Department and creating the Office of Housing and Community Development; two items that are on the agenda for your
consideration today.
Section 4-02 of the Code sets forth the functions and powers of the City Manager, which include appointing all directors of the
several departments now existing, or to be created, with the consent of the Commission, and to the remove the same at will,
except for the Legal Department and the City's Clerk's Office. Therefore, the proposed ordinance reflects a reality that has
developed over time.
While the proposed ordinance appears to reflect many new organizational units, they were already in existence upon my
arrival. During my tenure, I made departments of the following divisions: Information Technology, Communications and
Procurement. Appointees to direct those new departments were confirmed at the July 17, 2013, City Commission meeting.
The Administration recommends approval of the ordinance on first reading and setting the second reading and public hearing
for the next regularly scheduled City Commission meeting in February 2014.
Advisory Board Recommendation:
N/A
Financial Information:
Source of Amount Account
Funds: 1 NA NA
D 2 NA NA
3 NA NA
OBPI Total NA
Financial Impact Summary:
City Clerk's Office Legislative Tracking:
I Sylvia Crespo-Tabak, Human Resources Director
Sign-Offs:
Department Director Assistant City Manager
Sylvia Crespo-Tabak
MIAMI BEACH
ents and Offices\Code Change Summary doc.docx
699
AGENDA ITEM --,,..---:R:.:-S .... T~
DATE f.-/~-Jl(
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MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachA.gov
COMMISSION MEMORANDUM
TO: Mayor Philip Levine and Members o
FROM: Jimmy L. Morales, City Manager
DATE: January 15, 2014
SUBJECT: AN ORDINANCE OF THE MAYO AND THE CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, AMENDING CHAPTER 2 OF THE MIAMI
BEACH CITY CODE ENTITLED "OFFICERS AND EMPLOYEES" BY
AMENDING SECTION 2-191 ENTITLED "ENUMERATION OF
ORGANIZATIONAL UNITS".
ADMINISTRATION RECOMMENDATION
Section 2-191 of the Miami Beach City Code enumerates the organizational units within
the City. The last time Section 2-191 was amended was when the Office of Elder Affairs
was created in December 1999. Many organizational changes have taken place since
then, the most recent of which is my request to separate Code Enforcement from the
Building Department and creating the Office of Housing and Community Development;
two items that are on the agenda for your consideration today.
The Administration recommends approval of the ordinance on first reading and setting
the second reading and public hearing for the next regularly scheduled City Commission
meeting in February 2014.
BACKGROUND
I began my tenure as City Manager for the City of Miami Beach in April 2013, with a
strong commitment to ensuring that our residents, businesses and visitors continue to
receive the highest levels of services; a commitment which, among many other things,
called for an evaluation of the organization's structure and resulted in revisiting a
process that appears to have been dormant for the last 15 years.
Section 4-02 of the Charter sets forth the functions and powers of the City Manager,
which include appointing all directors of the several departments now existing, or to be
created, with the consent of the Commission, and to the remove the same at will, except
for the Legal Department and the City's Clerk's Office. Therefore, the proposed
ordinance reflects a reality that has developed over time.
While the proposed ordinance appears to reflect many new organizational units, most
were already in existence upon my arrival. During my tenure, I have reorganized into
departments the following divisions: Information Technology, Communications and
Procurement. Appointees to direct those new departments were confirmed at the July
17, 2013, City Commission meeting.
700
City Commission Memorandum -Amending Section 2-191
January 15,2014
Page 2 of 2
After the departure of the Real Estate, Housing and Community Development's division
director, her responsibilities were absorbed by the director of the Department of Tourism,
Cultural and Economic Development, Max Sklar, and the Community Services Division
Director, Maria Ruiz. After months of functioning under this structure, I have given Max
Sklar permanent responsibility for real estate and asset management functions, and am
recommending the creation of the Office of Housing and Community Development to be
directed by Maria Ruiz.
CONCLUSION
The Administration recommends approval of the ordinance on first reading and setting
the second reading and public hearing for the next regularly scheduled City Commission
meeting in February 2014.
JLM/!is/SC-T
T:IAGENDA\2014\January\Amendment to City Code -Departments and Offices\Memo departments and offices code
amendment.docx
701
ORDINANCE NO. ___ _
AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, AMENDING CHAPTER 2 OF THE
MIAMI BEACH CITY CODE ENTITLED "ADMINISTRATION," BY
AMENDING ARTICLE IV ENTITLED "OFFICERS AND EMPLOYEES,"
BY AMENDING SECTION 2-191 ENTITLED "ENUMERATION OF
ORGANIZATIONAL UNITS," BY CREATING THE OFFICE OF
COMMUNICATIONS, OFFICE OF BUDGET AND PERFORMANCE
IMPROVEMENT, INFORMATION TECHNOLOGY DEPARTMENT,
PROCUREMENT DEPARTMENT, TOURISM, CULTURE AND
ECONOMIC DEVELOPMENT DEPARTMENT, PLANNING
DEPARTMENT, OFFICE OF HOUSING AND COMMUNITY
DEVELOPMENT, AND OFFICE OF CAPITAL IMPROVEMENT
PROJECTS; ELIMINATING THE DIVISIONS UNDER OFFICES AND
DEPARTMENTS; AND FURTHER PROVIDING AMENDMENTS TO THE
NAMES OF CERTAIN DEPARTMENTS AND OFFICES; PROVIDING
FOR SEVERABILITY; REPEALING ALL ORDINANCES IN CONFLICT
THEREWITH; AND PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, there currently exists the need to make modifications to the Miami
Beach City Code in order to properly enumerate the existing administrative structure of
the City;
WHEREAS, Section 4.02 of the Code sets forth the functions and powers of the
City Manager, which include appointing all directors of the several departments now
existing, or to be created, with the consent of the Commission, and to the remove the
same at will, except for the Legal Department and the City's Clerk's Office; and
WHEREAS, the modifications contained herein
representation of the City's administrative structure.
provide an accurate
NOW THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA:
SECTION 1. That Section 2-191 of City Code Chapter 2, entitled "Administration," is
hereby amended as follows:
Section 2-191. Enumeration of organizational units.
The administration or organization units of the city shall be as follows:
(a) City manager's oOffice of the city manager.
(1) Office of community relations/public information.
(2) Office of management and budget.
(3) Office of risk management.
(4) Office of children's affairs.
(5) Office of internal audit.
(6) Office of elder affairs.
(b) Office of the City Attorney.
(c) Office of the City Clerk.
(d) Finance department.
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702
(e) Human resources department.
(f) Building services department.
(1) Building division.
(g) Development, design and historic preservation department.
(1) Economic and community development division.
(2) Planning, design and historic preservation division.
(h) Recreation, culture and pParks and recreation department.
(1) Administration division.
(2) Beach patrol division.
(3) Parks maintenance division.
(4) Recreation division.
(5) Landscape maintenance division.
(i) Parking department.
(1) Administration division.
(2) On street parking division.
(3) Off street parking division.
U) Fire department.
(1) Suppression division.
(2) Rescue division.
(3) Support services division.
(4) Prevention division.
(k) Police department.
(1) Office of the chief.
(2) Patrol division.
(3) Support services division.
(4) Criminal investigations division.
(5) Technical services division.
(1) General services department.
(1) Central services division.
(2) Computers and communications division.
(3) Fleet management division.
(4) Property management division.
(5) Procurement division.
(li) Construction management division.
(m) Public works department.
(1) Administration division.
(2) Engineering di'.'ision.
(3) Streets and streetlight division.
(4) Sewer division.
(5) Stormv.gter division.
(li) Water division.
(7) Construction and financial management division.
(g) Environmental resources management division.
(n) Code compliance department.
(e) Convention center department.
(p) Bass Museum of Art department.
(q) Office of communications.
(r) Office of budget and performance improvement.
(s) Information technology department.
(t) Procurement department.
(u) Tourism, culture and economic development department.
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703
(v) Planning department.
(w) Office of housing and community development.
(x) Office of capital improvement projects.
* *
SECTION 2. CODIFICATION
*
It is the intention of the Mayor and City Commission of the City of Miami
Beach, and it is hereby ordained that the provisions of this ordinance shall become and be
made a part of the Miami Beach City Code. The sections of this ordinance may be
renumbered or relettered to accomplish such intention, and the word "ordinance" may be
changed to "section," "article" or other appropriate word.
SECTION 3. REPEALER
All ordinances or parts of ordinances in conflict herewith be and the same
are hereby repealed.
SECTION 4. SEVERABILITY
If any section, subsection, clause or provision of this Ordinance is held
invalid, the remainder shall not be affected by such invalidity.
SECTION 5. EFFECTIVE DATE
This Ordinance shall take effect on the __ day of _______ _
2014.
PASSED AND DULY ADOPTED by the Mayor and City Commission of the City of
Miami Beach, Florida, this day of , 2014.
ATTEST:
Rafael E. Granado
City Clerk
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704
Philip Levine
Mayor
APP~OVED AS TO
fOR:\\ & LANGUAGE
& FOR EXECUTION
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Date