R7A-Set Dates For The 2014 City Commission MeetingsCOMMISSION ITEM SUMMARY
Condensed Title:
A resolution setting the dates for the year 2014 Commission meetings.
Key Intended Outcome Supported:
Supports multiple KIO's.
Supporting Data (Surveys, Environmental Scan, etc.): N/A
Item Summary/Recommendation:
Pursuant to Section 2.04 of the Miami Beach City Charter, the City Commission shall meet at such times
as may be prescribed by ordinance or resolution.
At the December 11, 2013 Commission meeting, the City Commission adopted the January 2014 City
Commission meeting dates, and requested for the Administration to schedule a Committee of the Whole
Meeting for the January 15, 2014 Commission meeting to discuss the scheduling of the remainder of the
Commission Meeting dates for 2014.
The Administration recommends that when preparing the City Commission meeting calendar, the City
Commission take into consideration the following events: U.S. Conference of Mayors; Miami-Dade County
Days; Art Basel; ICMA Conference; August recess; September to set the tentative/final millage and budget
approval; November for election/runoff election meetings (if it is an election year); and Federal & Religious
Holidays. (Note: The Miami Beach Annual Boat Show is scheduled for February 13-17, with move-in
scheduled to start on February 7-12 and move-out scheduled on February 18-22, which creates significant
parking and traffic challenges for the City Hall area.)
The Administration suggests that when scheduling the 2014 City Commission Meeting dates, the City
Commission accomplish three goals: 1) schedule one City Commission meeting and one alternate meeting
a month, if possible; 2) schedule Commission meetings on Wednesdays; and 3) not schedule Commission
meetings during the month of August, while the City Commission is in recess.
The Administration recommends approving the resolution.
Advisory Board Recommendation:
I N/A
Financial Information:
Source of Amount Account
Funds: 1
I I
2
3
OBPI Total
Financial Impact Summary:
Cit Clerk's Office Le islative Trackin
Rafael E. Granado, City Clerk
Si
Assistant City Manager
er 11\2014 City Commission Dates\2014-commissioner.dates-SUM.
MIAMI BEACH 706
Approved
AGENDA ITEM ____..:...fJ.-'--7-=-A~
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C9 MIAMIBEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachA.gov
COMMISSION MEMORANDUM
TO: Mayor Philip Levine and Members o the City Co
FROM: Jimmy L. Morales, City Manager
DATE: January 15, 2014
SUBJECT: A RESOLUTION OF THE MAYOR A D CITY COMMISSION OF THE CITY OF MIAMI
BEACH, SETTING THE DATES FOR THE YEAR 2014 CITY COMMISSION
MEETINGS.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
ANALYSIS
Pursuant to Section 2.04 of the Miami Beach City Charter, the City Commission shall meet at
such times as may be prescribed by ordinance or resolution.
At the December 11, 2013 Commission meeting, the City Commission adopted the January 2014
City Commission meeting dates, and requested for the Administration to schedule a Committee
of the Whole Meeting for the January 15, 2014 Commission meeting to discuss the scheduling of
the remainder of the Commission Meeting dates for 2014.
The Administration recommends that when preparing the City Commission meeting calendar, the
City Commission take into consideration the following events: U.S. Conference of Mayors;
Miami-Dade County Days; Art Basel; ICMA Conference; August recess; September to set the
tentative/final millage and budget approval; November for election/runoff election meetings (if it is
an election year); and Federal & Religious Holidays. (Note: The Miami Beach Annual Boat Show
is scheduled for February 13-17, with move-in scheduled to start on February 7-12 and move-out
scheduled on February 18-22, which creates significant parking and traffic challenges for the City
Hall area.)
The Administration suggests that when scheduling the 2014 City Commission Meeting dates, the
City Commission accomplish three goals: 1) schedule one City Commission meeting and one
alternate meeting a month, if possible; 2) schedule Commission meetings on Wednesdays; and
3) not schedule Commission meetings during the month of August, while the City Commission is
in recess.
In order to assist with the discussion to set the 2014 Commission Meeting dates, attached please
find:
Attachment "A":
Attachment "B":
Attachment "C":
list of legal and religious holidays.
list of Jewish holidays.
list indicating dates that Commissioners have notified us that they are not
available.
707
In order to make the City Commission Meetings more efficient and prevent residents from
spending multiple hours waiting for a time certain item to be heard, Mayor Philip Levine has
proposed that all presentations and awards be heard at a separate meeting. By placing the
Presentations and Awards on the Alternate meeting date, the regular City Commission meetings
will start business on time, which will increase the likelihood that time certain agenda items are
taken up at the time listed, or closely thereafter. Additionally, having a designated Presentations
and Awards Commission Meeting will allow the City Commission an opportunity to properly
acknowledge and show gratitude to those individuals or groups who have taken an active role in
serving our community. If needed, the Presentations and Awards Commission Meeting may be
utilized as a continuance for items not reached during the previous Commission Meeting.
CONCLUSION
The Administration recommends that the Mayor and City Commission approve the proposed City
Commi~n meeting dates and Alternate Meeting dates for the remainder of 2014.
JLM/R~c
T:\AGENDA\2014\January\2014 City Commission Dates\2014-Commission.dates-MEMO lc.doc
708
Attachment "A"
CITY OF MIAMI BEACH
LEGAL AND RELIGIOUS HOLIDAYS 2014
New Year's Day
Dr. Martin Luther King, Jr. Day
President's Day
Easter
Memorial Day
Independence Day
Labor Day
Veterans Day
Thanksgiving Day
Day after Thanksgiving
Christmas
Wednesday, January 1, 2014
Monday, January 20, 2014
Monday, February 17, 2014
Sunday,April20,2014
Monday, May 26, 2014
Friday, July 4, 2014
Monday, September 1, 2014
Tuesday, November 11,2014
Thursday, November 27, 2014
Friday, November 28, 2014
Thursday, December 25, 2014
709
Tu B'Shevat
Ta'anit Esther
Purim
Shushan Purim
Passover
Second Passover
Lag B'Omer
Shavuot
Fast of the 17th of Tammuz
Fast of Tish'a B'Av
The 151h of Av
Rosh Hashanah
Fast of Gedaliah
Yom Kippur
Sukkot
Hashanah Rabbah
Shemini Atzeret & Simchat Torah
Chanukah
Attachment "B"
JEWISH HOLIDAYS 2014
January 16
March 13
March 15-16 (work should be avoided)
March 17
April 14-22 (work permitted only on Apri/17-18 & Apri/20)
May 14
May 18
June 3-5 (no work permitted)
July 15
August 4-5
August 11
September 24-26 (no work permitted)
September 28
October 3-4 (no work permitted)
October 8-15 (work permitted only October 12·15}
October 15
October 15-17 (no work permitted)
December 16-24
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Attachment "C"
Unavailable dates on Commission Calendars
Tobin Malakoff Steinberg Grieco Wolfson Weithorn Levine*
Jan. 6-10
Feb. 3-7
Mar. 10-21
Apr. 7-18
May 5-16
Jun. 9-20
Jul. 8-19 Jul. 10-22
Oct. 13-20
*Mayor Lev1ne has no known conflicts at th1s t1me.
Note: We are still pending responses from the following Commissioners: Micky Steinberg,
Michael Grieco, Jonah Wolfson and Deede Weithorn.
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RESOLUTION TO BE SUBMITTED
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