R7D-Adopt Second Amendment To Capital Budget For Fiscal Year 2013-14COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution of the Mayor and City Commission of the City of Miami Beach, Florida, Adopting the
Second Amendment to the Capital Bud et for Fiscal Year 2013/14.
Key Intended Outcome Supported:
Ensure Value and Timely Delivery of Quality Capital Projects, Improve Storm Drainage
Citywide, and Maintain City's Infrastructure
Supporting Data (Surveys, Environmental Scan, etcJ: N/A
Item Summary/Recommendation:
Planning for capital improvements is an ongoing process; as needs change within the City,
capital programs and priorities must be adjusted. The Capital Improvement Plan {"CIP") serves
as the primary planning tool for systematically identifying, prioritizing and assigning funds to
critical City capital development, improvements and associated needs.
The City's capital improvement plan process begins in the spring when all departments are asked
to prepare capital improvement updates and requests on the department's ongoing and proposed
capital projects. Individual departments prepare submittals identifying potential funding sources
and requesting commitment of funds for their respective projects.
The CIP is updated annually and submitted to the City Commission for adoption. The 2013/14 -
2017/18 Capital Improvement Plan and FY 2013/14 Capital Budget were adopted on September
30, 2013, by resolution 2013-28354. The First Amendment to the FY 2013/14 Capital Budget
was approved on December 11,2013, by resolution 2013-28442. Section 166.241(4)(c.), Florida
Statutes, requires that a municipality's budget amendment must be adopted in the same manner
as the original budget. Administration recommends adopting the resolution for the Second
Amendment to the FY 2013/14 Capital Budget.
The second amendment to the FY 2013/14 Capital Budget totals an increase of $2,675,000 and
a re-appropriation of $800,000 in order to provide additional funding to the following four capital
projects.
1. Par 3 Golf Course
2. Venetian Islands' Bid Pack C Right of Way Improvement Project
3. City Hall Fourth Floor Carpet Replacement
4. Convention Center Interior Buss Duct Replacement
Advisory Board Recommendation:
Financial Information:
Source of Amount Account
Funds: 1 $490,000 306-Mid Beach Quality of Life
~ 2 $185,000 125-Renewal & Replacement
3 $2,000,000 440-Convention Center
OBPI Total $2,675,000
Financial Impact Summary: Par 3 Golf Course project: projected to have a $450,000 annual operating
cost impact ($2.3M over 5 years); Venetian Islands ROW project-no impact; City Hall 4th Floor Carpet
Replacement project -reduced ongoing maintenance costs; Convention Center Buss Duct Replacement
-reduced emergency repair costs
City Clerk's Office Legislative Tracking:
Sign-Offs:
GENOA ITEM --'-R-'-1-'-=D_
DATE I-tS"-f Y MIAMI BEACH
774
MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachA.gov
COMMISSION MEMORANDUM
TO: Mayor Philip Levine and Members the City Co~
FROM: Jimmy L. Morales, City Manager
DATE: January 15, 2014
SUBJECT: A RESOLUTION OF THE MAYOR ND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ADOPT G THE SECOND AMENDMENT TO THE
CAPITAL BUDGET FOR FISCAL YEAR 2013/14.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution for the Second Amendment to the Fiscal Year (FY) 2013/14 Capital
Budget.
BACKGROUND
Planning for capital improvements is an ongoing process; as needs change within the City,
capital programs and priorities must be adjusted. The Capital Improvement Plan ("CIP") serves
as the primary planning tool for systematically identifying, prioritizing and assigning funds to
critical City capital development, improvements and associated needs.
The City's capital improvement plan process begins in the spring when all departments are
asked to prepare capital improvement updates and requests on the department's ongoing and
proposed capital projects. Individual departments prepare submittals identifying potential
funding sources and requesting commitment of funds for their respective projects.
The CIP is updated annually and submitted to the City Commission for adoption. The 2013/14-
2017/18 Capital Improvement Plan and FY 2013/14 Capital Budget were adopted on September
30, 2013, by resolution 2013-28354. The First Amendment to the FY 2013/14 Capital Budget
was approved on December 11, 2013, by resolution 2013-28442. Section 166.241(4}(c.},
Florida Statutes, requires that a municipality's budget amendment must be adopted in the same
manner as the original budget. Administration recommends adopting the resolution for the
Second Amendment to the FY 2013/14 Capital Budget.
775
Resolution Adopting the Second Amendment to the Capital Budget for FY 2013/14
January 15, 2014
Page 2 of3
SECOND AMENDMENT TO THE FY 2013/14 CAPITAL BUDGET
The second amendment to the FY 2013/14 Capital Budget totals an increase of $2,675,000 and
a re-appropriation of $800,000 in order to provide additional funding to the following four capital
projects.
1. Par 3 Golf Course Project -This project requires a budget amendment for an additional
$490,000 to accommodate higher than anticipated costs due to market conditions and
added scope. This project was initially approved in the FY 2007/08 Capital Plan with a
construction budget of $2,954,000. The original scope of work included the renovation of
the existing golf course, greens, tees and bunkers as well as irrigation and drainage
systems. As the project progressed and as requested by the Commission, several items
were added or modified from the original scope. On June 9, 2010 Resolution No. 2010-
27 407 (Exhibit D) and on June 1, 2011, Resolution No. 2011-27677 (Exhibit E) the City
approved and adopted the final scope of work as being, a 9 hole Par 3 golf course and
lake system; restroom building; a 2,000 square foot splash pad; a 6,000 square foot tot
lot; four (4) asphaltic concrete tennis courts and nine (9) parking spaces. In addition, the
City requested added scope for an approximate cost of $250,000, to include a
connection of the existing storm drainage located on Prairie Avenue and the Par 3
property to the lake system for emergency overflow; that the starter shack be included in
the approved GMP and not as an alternate; the three (3) month turf grow in period be
performed by the CMR; and that a permanent "fertigation" system be provided. This will
be funded from the 306-Mid-Beach Quality of Life Fund.
Prior Years' Appropriations $4,970,190
January 15, 2014 Budget Amendment 490,000
Proposed Total Appropriations $5,460,190
2. Venetian Islands' BP13C Right of Way Improvement Project-This project requires a
budget amendment for an additional $800,000 for the installation of Automatic Meter
Readers (AMR). This type of water meter has the capability of being read from a
distance without getting out of the car, therefore increasing employee productivity. Since
the project did not include the replacement of water meter, this is an additional scope.
This will be funded from funds previously appropriated for the Bayshore A Central
Project {423-Water and Sewer funds), which will not be needed to be expended in FY
2013-14.
Prior Years' Appropriations $16,716,435
January 15, 2014 Budget Amendment 800,000
Proposed Total Appropriations $17,516,435
776
Resolution Adopting the Second Amendment to the Capital Budget for FY 2013/14
January 15, 2014
Page 3 of 3
3. City Hall Fourth Floor Carpet Replacement -This project includes the removal and
disposal of old carpet, as well as the installation of new floor carpet tiles in the Mayor's
Office, Commissioner Offices, City Attorney Offices, Public Works Offices, City Manager
Offices, Corridors and Common Areas at a cost of $185,000. This will be funded from
the 125-Renewal & Replacement Fund.
Prior Years' Appropriations $0
January 15, 2014 Budget Amendment 185,000
Proposed Total Appropriations $185,000
4. Convention Center Interior Buss Duct Replacement-Since 2007 there have been 3
separate buss duct failures in various areas of the Convention center causing power
outages and requiring emergency repairs. As a result, the City separately funded a
series of buss duct and switch gear tests. Recent tests revealed that all four buss duct
runs on the east side of the Convention Center can fail at any time. Immediate repairs
are required to prevent future power outages from occurring. Normally, these repairs
would be submitted and funding as part of the FY 2014/15 capital budget, it is
recommended that these repairs be made immediately. The budget for the
replacement/repairs is still being refined, but is currently estimated to be approximately
$2,000,000.
Prior Years' Appropriations $ 250,000
January 15, 2014 Budget Amendment 2,000,000
Proposed Total Appropriations $2,250,000
777
ATTACHMENT A
FY 2013/14 CAPITAL BUDGET
SOURCE OF FUNDS
Amended 01/15/14
Amended
Funding Source 12/11/2013
1997 Parking Sys. Rev. Bonds $ 217,000
2003 GO Bonds-Neighborhood Improvement 148,000
2003 GO Bonds -Parks & Beaches 553,000
2010 Parking Bonds Reso. 2010-27491 160,000
7th Street Garage 1,900,000
Capital Projects Not Financed by Bonds 89,000
CityCenter RDACapital Fund 15,073,000
Capital Reserve 691,355
Communications Fund 40,000
Convention Center 1,701,000
Equipment Loan/Lease 4,644,000
Fleet Management Fund 160,000
Gulf Bree.ze 2006 (83,759)
Half Cent Transit Surtax-County 1,569,000
Info & Communications Technology Fund 486,000
Local Option Gas Tax 544,000
lvl3 QualityofLife Resort Tax Fund -1% 534,000
MDC COT lnterlocai-CDT/Resort Tax Eligib 4,000,000
Miami-Dade County Bond 2,933,581
NB Quality of Life Resort Tax Fund -1% 678,000
Parking Operations Fund 1,109,000
Pay-As-You-Go 1,726,000
RDA-Anchor Garage Fund 485,000
Renewal & Replacement Fund 2,561,000
SB Quality of Life Resort Tax Fund -1% 980,000
South Pointe Capital 4,283,000
South Pointe RDA 1,636,000
Storm WaterBnd Fund 431 RES0#2011-27782 529,000
Stormwater Bonds 2000S (256,000)
Stormwater LOC Reso. No 2009-27076 2,007,419
W&S GBL Series 2010 CMB Reso 2009-27243 81,759
HUD Section 108 Loans 17,391
Water and Sewer Bonds 2000s 34,000
People's Transportation Fund 13,000
Total Appropratlon as of 1/15/14 $ 51,243,746
Amended
1/15/14 Revised
$ 217,000
148,000
553,000
160,000
1,900,000
89,000
15,073,000
691,355
40,000
2,000,000 3,701,000
4,644,000
160,000
(83,759)
1,569,000
486,000
544,000
490,000 1,024,000
4,000,000
2,933,581
678,000
1 '109,000
1,726,000
485,000
185,000 2,746,000
980,000
4,283,000
1,636,000
529,000
(256,000)
2,007,419
81,759
17,391
34,000
13,000
$2,675,000 $ 53,918,746
The Venetian Automatic Meter Reader project will be funded from funds previously appropriated for
the Bayshore Bid Pack A Central project, which wiflnotbe expended in FY2013/14.
778
ATTACHMENT B
FY 2013/14 CAPITAL BUDGET
PROGRAMS
Amended 01/15/14
Amended Amended
Program Area 12/11/2013 1/15/14
Art in Public Places $381,000
Bridges 185,000
Convention Center 1,700,000 2,000,000
En vi ron mental 2,275,000
Equipment 8,626,000
General Public Buildings 3,750,000
Golf Courses 477,000 490,000
Information Technology 493,000
IVIonuments 189,000
Parking 204,000
Parking Garages 12,525,000
Parking Lots 459,000
Parks 4,450,000
Renewal & Replacement 5,818,000 185,000
Seawals 121,000
Streets/Sidewalk Imps 5,295,746
Transit/Transportation 3,432,000
Utilities 863,000
Total Appropratlon as of
1/15/14 $ 51,243,746 $2,675,000
Revised
$381,000
185,000
3,700,000
2,275,000
8,626,000
3,750,000
967,000
493,000
189,000
204,000
12,525,000
459,000
4,450,000
6,003,000
121,000
5,295,746
3,432,000
863,000
$ 53,918,746
The Venetian Automatic Meter Reader project will be funded from funds previously
. appropriated for the Bayshore Bid Pack A Central project, which will not be
· expended in FY20 13/14.
779
ATTACHMENT C
CAPITAL BUDGET
PROJECT
Amended 01/15/14
Capital Project Name Current Capital
Budget
Par 3 Golf Course $4,970,190
Replace Carpet on City Hall 4th Floor 0
Veneitian Neighborhood-Venetian Islands 16,716,435
Bayshore Bid PackACentral 28,576,435
Convention Center lnteriror Bus Duct
Replacement 250,000
Total $50,513,060
780
Amended Revised Capital
1/15/14 Budget
$490,000 $5,460,190
185,000 185,000
800,000 17,516,435
(800,000) 27,776,435
2,000,000 2,250,000
$2,675,000 $53,188,060
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