R7L-Move Forward w- Occupying And Programming Log Cabin Property SiteCOMMISSION ITEM SUMMARY
Condensed Title:
Key Intended Outcome Supported:
Increase satisfaction with recreational programming.
Supporting Data (Surveys, Environmental Scan, etc.): Recreation programs received excellent or good ratings
from 85% of residents interviewed in the 2012 Resident Satisfaction Survey.
Issue:
I Shall the Mayor and City Commission adopt the resolution?
Item Summary/Recommendation:
At its regular meeting on September 30, 2013, the Neighborhood and Community Affairs Committee (Committee)
discussed the Log Cabin property and the possibility of a collaborative community center. Direction was given to
further study and present back to the Committee a more analytical and programmatic approach for the site.
October 28, 2013, the Committee considered further discussion on the Log Cabin property by the Parks and
Recreation Department and Office of Community Services to include expanding the Miami Beach Teen Club program
and moving it from its current North Beach location at Fairway Park to the Log Cabin, consideration of the addition of
an outdoor basketball court and the augmentation of the City's recreational programs with the Office of Community
Services programs such as rent and utility assistance, family and marriage counseling, credit and first-time home
buyer counseling, and more.
The Administration recommends the resolution be approved.
Adviso Board Recommendation:
NCAC Discussion: 09/30/13, NCAC Approval 1 0/28/13
Financial Information:
Source of Amount Account
Funds: 1
D 2
3
OBPI Total
Financial Impact Summary:
Cit Clerk's Office Le islative Trackin
John Rebar, Parks & Recreation Director
Si n-Offs:
Department Director Assistant City Manager
JR MT
T:\AGENDA\2014\01-15-14
MIAMI BEACH R7L AGENDA ITEM--=---:---
DATE /-/'{7-/Lf
' 850
MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
TO:
FROM:
DATE:
SUBJECT:
COMMISSION MEMORANDUM
Mayor Philip Levine and Members o the City ~~n
Jimmy L. Morales, City Manager ·
January 15, 2014
A RESOLUTION OF THE MAYO AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, AU HORIZING THE CITY OF MIAMI BEACH
PARKS AND RECREATION DEPARTMENT AND OFFICE OF COMMUNITY
SERVICES TO MOVE FORWARD WITH OCCUPYING AND PROGRAMMING
THE APPROXIMATE 52,000 SQUARE FEET OF CITY OWNED PROPERTY
LOCATED AT 8108-8140 COLLINS AVENUE, KNOWN AS THE LOG CABIN
PROPERTY SITE BY RELOCATING THE EXISTING FAIRWAY PARK TEEN
CLUB IN CONJUNCTION WITH IMMEDIATE PROGRAMS SUCH AS FAMILY
GROUP CONFERENCING SERVICES AVAILABLE THROUGH THE OFFICE
OF COMMUNITY SERVICES.
ADMINISTRATION RECOMMENDATION
Adopt the resolution.
KEY INTENDED OUTCOME
Increase satisfaction with recreational programs.
BACKGROUND/ANALYSIS
Discussion heard by the Neighborhoods/Community Affairs Committee on September 30, 2013
and October 28, 2013. Present at the September and October 2013 meetings were
Commissioners Jerry Libbin, Ed Tobin and Jorge Exposito.
The Log Cabin site has 300 feet of frontage on Collins Avenue and is 175 feet wide. The property
has three (3) closed structures consisting of a Lounge Building (900 square feet), Log Cabin
Building (1 ,086 square feet) and Education Building {2,370 square feet).
City of Miami Beach Property Management staff performed an initial assessment of the Log Cabin
and ancillary buildings and a more in-depth facility condition assessment was performed by the
NOVA Engineering and Environmental firm. Findings concluded that all three buildings may be
immediately inhabited, but are in need of repairs such as repairing ceiling damage, roof and gutter
cleaning, electrical upgrades, termite treatment, plumbing, etc., at an estimated cost of $19,264.00.
Upon review of the comprehensive facility condition report, Property Management will request
those longer term deficiencies through the FY 2014/15 budget development process. (Initial
reporting from NOVA have estimated repair and replacement costs over an eight year period at
$66,404.00)
The Parks and Recreation Department has visited the site numerous times to further evaluate the
space. The Department has concluded that the site could successfully become the future home of
the Miami Beach Teen Club (North Beach) to add to the success of the Teen Club located at the
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21st Street Recreation Center. Currently, the North Beach Teen Club has been programmed out of
Fairway Park which has proven challenging due to its infrastructure and neighborhood park
characteristics such as (1) Pavilion vs. Closed Building, and (2) Programmed Site vs.
Neighborhood Park.
The City of Miami Beach Teen Club is a program that prevents and reduces delinquent behavior by
providing recreational opportunities to the community's at-risk youth in a positive and safe
environment. The Teen Club has, over the years, proven to promote and foster personal growth by
encouraging teens to become well-rounded individuals. The Miami Beach Teen Club currently has
an enrollment of 280 teenagers ranging from ages 12-18. From these, 190 participants attend the
21st Street Teen Center and 90 are at Fairway Park. Relocating the existing Teen Club from
Fairway Park could be immediate with operating hours from 2:00PM until 6:30PM allowing joint use
of the facility with Community Services. Furthermore, the addition of a future outdoor basketball
court would provide a much needed recreational amenity to enhance the site (initial estimates to
include clearing/sub-base, base/asphalt, finished playing surface and accessories: $32,700.00).
The Office of Community Services could augment Recreation's programming by partially relocating
its Family Group Conferencing services once the Educational Building is furnished. In addition,
there are Miami Beach Service Partnership member agencies that can provide much-needed direct
services to area residents (including rent and utility assistance, family and marriage counseling,
credit and first-time homebuyer counseling, and more). These services can be provided in
cooperation with, and without interference to proposed Teen Club programming. Funding for these
programs is provided by existing grant resources from The Children's Trust and through
collaborative Memoranda of Understanding with Service Partnership agencies seeking to locate
direct services within our City. Furthermore, the Office of Community Services has several
programs actively serving families in North Beach that can eventually provide programming in the
space including Morning All Stars (serving middle school students) and the Parent-Child Home
Program (serving new parents and infants), among others.
Additionally, Teen Job Corps, a non-profit Miami Beach Service Partnership member agency, has
been seeking office and storage space since losing its space at the now built North Beach Senior
Center. For the past several years, Teen Job Corps has employed area youth to work in
landscaping, removal of non-native vegetation and plantings across the street from the Log Cabin
at North Shore Open Space Park. As currently configured, the agency may be able to use the Log
Cabin building as well as the flower shop area located in the self-standing building to the west of
the Log Cabin.
CONCLUSION
While there are many potential uses for the Log Cabin site, the proposed joint usage by the City's
Parks and Recreation Department and Office of Community Services allows for the immediate
programming of the site serving the area's residents with much needed recreation and human
services support with existing resources.
As such, the Administration recommends that the Mayor and the City Commission authorize the
Parks and Recreation Department to move forward with occupying and programming the site as
described above by relocating the existing Fairway Park Teen Club in conjunction with immediate
programs available through Community Services.
JLM/~EM/cc
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852
RESOLUTION NO. ____ _
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, AUTHORIZING THE CITY OF MIAMI BEACH
PARKS AND RECREATION DEPARTMENT AND OFFICE OF COMMUNITY
SERVICES TO MOVE FORWARD WITH OCCUPYING AND PROGRAMMING
THE APPROXIMATE 52,000 SQUARE FEET OF CITY-OWNED PROPERTY
LOCATED AT 8108-8140 COLLINS AVENUE, KNOWN AS THE LOG CABIN
PROPERTY SITE, BY RELOCATING THE EXISTING FAIRWAY PARK TEEN
CLUB IN CONJUNCTION WITH IMMEDIATE PROGRAMS, SUCH AS
FAMILY GROUP CONFERENCING SERVICES, AVAILABLE THROUGH
THE CITY'S OFFICE OF COMMUNITY SERVICES.
WHEREAS, at its regular meeting on September 30, 2013, the Neighborhood and
Community Affairs Committee (Committee), discussed the Log Cabin property and the
possibility of a collaborative community center. Direction was given to further study and report
back to the Committee with a more analytical and programmatic approach for the site; and
WHEREAS, at its regular meeting on October 28, 2013, the Committee considered
further input on the Log Cabin property from the Parks and Recreation Department and Office of
Community Services to include expanding the Miami Beach Teen Club program and moving it
from its current North Beach location at Fairway Park to the Log Cabin; the Committee also
considered the addition of an outdoor basketball court, and the augmentation of the City's
recreational programs with the Office of Community Services programs such as rent and utility
assistance, family and marriage counseling, credit and first-time home buyer counseling, and
more; and
WHEREAS, the City of Miami Beach Parks and Recreation Department reported during
its presentation that the Property Management Division performed an initial assessment of the
Log Cabin and ancillary buildings. A more in-depth facility condition assessment was also
performed by the NOVA Engineering and Environmental firm. Initial findings concluded that all
three buildings may be immediately inhabited, but are in need of repairs such as repairing
ceiling damage, roof and gutter cleaning, electrical upgrades, termite treatment, and plumbing;
outdoor areas need complete clean-up; and IT needs to be determined. Upon review of the
comprehensive facility condition report, Property Management will request funds for those
longer term deficiencies through the FY 2014/15 budget development process; and
WHEREAS, the City of Miami Beach Office of Community Services reported during its
presentation its ability to augment Recreation's programming by partially relocating its Family
Group Conferencing services once the Educational Building is furnished. In addition, there are
Miami Beach Service Partnership member agencies that can provide much-needed direct
services to area residents (including rent and utility assistance, family and marriage counseling,
credit and first-time homebuyer counseling, and more). These services can be provided in
cooperation with, and without interference to proposed Teen Club programming. Funding for
these programs is provided by existing grant resources from The Children's Trust and through a
collaborative Memoranda of Understanding with Service Partnership agencies seeking to locate
direct services within our City. Furthermore, the Office of Community Services has several
programs actively serving families in North Beach that can eventually provide programming in
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the space including Morning All Stars (serving middle school students) and the Parent-Child
Home Program {serving new parents and infants), among others.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby authorize the City of Miami Beach Parks and Recreation Department and
Office of Community Services to move forward with occupying and programming the Log Cabin
property site by relocating the existing Fairway Park Teen Club in conjunction with immediate
programs such as Family Group Conferencing Services available through the Office of
Community Services.
PASSED and ADOPTED this ____ day of January, 2014.
ATTEST:
PHILIP LEVINE, MAYOR
RAFAEL GRANADO, CITY CLERK
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