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20140115 SM1MIAMI BEACH City Commission Meeting SUPPLEMENTAL MATERIAL 1 City Hall, Commission Chambers, 3rd Floor, 1700 Convention Center Drive January 15, 2014 Mayor Ph ilip Lev ine Vice-Mayor Deede Weithorn Comm iss ioner Michael Grieco Commissioner Joy Malakoff Comm iss ioner Micky Steinberg Commissioner Edward L . Tobin Comm issioner Jonah Wolfson City Manager Jimmy L. Morales City Attorney Jose Smith City Clerk Rafael E. Granado Visit us at www.miamibeachfl.gov for agendas and video "streaming" of City Commission Meetings. ATTENTION ALL LOBBYISTS Chapter 2, Article VII, Division 3 of the City Code of Miami Beach entitled "Lobbyists" requires the registration of all lobbyists with the City Clerk prior to engaging in any lobbying activity with the City Commission, any City Board or Committee, or any personnel as defined in the subject Code sections. Copies of the City Code sections on lobbyists laws are available in the City Clerk's office. Questions rega r ding the provisions of the Ordinance should be directed to the Office of the City Attorney. SUPPLEMENTAL AGENDA R7 -Resolutions R?E A Resolution Setting Forth An Order [Granting Or Denying] An Appeal Request Filed By Patricia Fuller, Perta ining To A Decision Of The Design Review Board ("ORB ") For The Pro perty Located At 1 Washington Avenue -South Pointe Park (Fi le No . 22977). 11 :50 a.m. Public Hearing (Parks & Recreation/P lanning/City Attorney's Office) (Continued from December 11 , 2013) (Memorandum) R7N A Resolution Waiving, By A 5/7th Vote, The Formal Competitive Bidding Requirements, Finding Such Waiver To Be In The City's Best Interest, And Authorizing The Mayor To Execute A Contract Consistent With The Term Sheet Provided For Transit Services Along The Alton Road And West Avenue Corridors, And Further Authorizing The Administration To Negotiate An Hourly Rate For The North Beach Circulator Service And Optional Additional Routes , At The City's Discretion. (Public Works) (Memorandum) 1 THIS PAGE INTENTIONALLY LEFT BLANK 2 3 MIAMI BEACH City of Miami Beach, 1700 Convention Center Drive , Miami Beach , Florida 33139, www .miamibeachfl .gov COMMISSION MEMORANDUM TO : Mayor Philip Levine and Members of the City FROM : Jimmy L. Morales, City Manager DATE : January 15 , 2014 SUBJECT: Appeal of ORB File No. 22977 -uth Pointe Park Off Leash Dog Park A PUBLIC HEARING TO CONSIDER THE APPEAL OF THE DESIGN REVIEW BOARD ORDER IN FILE NO. 22977 PERTAINING TO THE PROPERTY LOCATED AT 1 WASHINGTON AVENUE -SOUTH POINTE PARK; AND A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA SETTING FORTH AN ORDER [GRANTING OR DENYING] AN APPEAL REQUEST FILED BY PATRICIA FULLER, PERTAINING TO A DECISION OF THE DESIGN REVIEW BOARD ("ORB") FOR THE PROPERTY LOCATED AT 1 WASHINGTON AVENUE -SOUTH POINTE PARK (FILE NO. 22977). ADMINISTRATION RECOMMENDATION No Commission Action Needed . The original application has been withdrawn by the applicant. JLM/JMJ/RGL!TRM r-- T:\AGENDA\2014\January\Appeal of ORB File 22977 South Pointe Park -MEMO.docx 4 Condensed Title: A Resolution Of The Mayor And City Commission Of The City Of Miami Beach , Florida, Waiving, By A 5/7 UJ Vote , The Formal Competitive Bidding Requirements, Finding Such Waiver To Be In The City 's Best Interest, And Authorizing The Mayor To Execute A Contract Consistent With The Term Sheet Provided For Transit Services Along The Alton Road And West Avenue Corridors, And Further Authorizing The Administration To Negotiate An Hourly Rate For The North Beach Circulator Service And Optional Additional Routes , At The City 's Discretion . Ke Intended Outcome Su orted : N/A Item Summary/Recommendation: At the December 11 , 2013 City Commission meeting , the Administration was directed to develop a plan to mitigate the financial loss being experienced by business owners on Alton Road and West Avenue due to the roadway construction . One of the actions identified at the Commission meeting was the immediate implementation of a transit circulator loop along Alton Road and West Avenue in an effort to help mitigate the loss of parking , improve mobility , and promote economic development along the corridors . Since the Commission meeting, staff has identified transit providers (First Transit , MV Transportation Inc ., and Keolis) which currently operate transit circulator service for local municipalities . To expedite the procurement of the service , staff requested copies of current full-turnkey contracts with government agencies from First Transit and MV Transportation , Inc. in order to identify an available and competitively-bid contract suitable for a "piggy-back". No provider was able to produce a suitable full-turnkey contract for similar circulator services with other government agencies . Of the operators contacted by City staff, MV Transportation , Inc . was the most responsive . City staff developed a term sheet for a full -turnkey transit service along Alton Road and West Avenue corridors on an emergency basis (Attachment B) and provided same to MV Transportation , Inc. on December 31 , 2013 . On January 2, 2014, MV Transportation , Inc. engaged an emergency run-cutter (transit operation expert) to conduct travel time runs with City staff. Following the analysis by the run-cutter , MV Transportation , Inc. submitted a price proposal for the Alton Road-West Avenue circulator loop using two (2) cutaway vehicles as shown in Attachment E. The hourly cost (including capital , drivers , fuel , operation and maintenance costs) for the Alton Road -West Avenue turnkey circulator service is $58.44 for the first year of service and $57.25 fo r the following year for a term of eighteen (18) months . At this hourly rate, and based on the number of annual operating hours (11 ,680 based on 2 vehicles operating 16 hours/day), the Alton- West circulator service is estimated to cost $682,564 for the first year of operation and $668 ,703 for the second year of operation. For the cu rrent fiscal year , $455,053 will be required . For FY 2014/15, $561 ,866 would be required to complete the remaining ten (10) months of service (for a total 18-month term). Based on MV Transportation , lnc .'s timely and professional responsiveness , ability to respond to the City 's needs on an emergency basis , impressive record of service with a local municipality , and competitive hourly service costs , the Administration recommends that the Mayor and City Commission adopt this Resolution waiving by 5/7th vote , the formal competitive bidding requirements , finding such waiver to be in the City 's best interest and authorizing the Mayor to execute a contract with MV Transportation , Inc. fo r provision of circulator services along the Alton Road- West Avenue Corridors using cutaway vehicles based on the attached terms , and further, authorizing the administration to negotiate with MV Transportation Inc. for the provision of circulator service for North Beach and other optional routes using trolley vehicles . Staff firmly believes that including the proposed North Beach Local Circulator as an additional service in the contract will be advantageous to the City . If negotiations with MV Transportation , Inc . proceed favorably for the City , the Administration anticipates presenting to the City Commission a contract amendment with MV Transportation , Inc . for a term of seven (7) years , with a termination for convenience provision . Should the City not be successful in negotiating a competitive rate for the North Beach Circulator , the Administration will proceed with an Invitation to Bid for the North Beach Circulator service . THE ADMINISTRATION RECOMMENDS ADOPTING THE RESOLUTION Advisory Board Recommendation: IN/A Financial Information: Source of Amount Account Funds: OBP $455,053 .00 FY 2013/14-1% Resort Tax Qual ity of Life (QOL) for f--- Transportation . $561 ,866 .00 FY 2014/15-1% Resort Tax Quality of Life (QOL) for Transportation (subiect to budoet appropriation) Financial Impact Summary: N/A C9 /\/\IA/\/\I BEACH Si Assistant Cit er KGB t-15-/'f 5 ~ MIAMI BEACH -="' City of Miami Beach, 1700 Convention Center Drive , Miam i Beach , Flor ida 33139, www.miamibeachfl.gov COMMIS ION MEMORANDUM I TO: Mayor Philip Levine and Members of he City C mmission DATE: January 15 , 2014 I SUBJECT : A RESOLUTION OF THE MAYOR!ND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, WAIVING, B A 5/7TH VOTE, THE FORMAL COMPETITIVE BIDDING REQUIREMENTS, FINDI . G SUCH WAIVER TO BE IN THE CITY'S BEST INTEREST, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT CONSISTENT WITH THE TERM SHEET PROVIDED FOR TRANSIT SERVICES ALONG THE AL TON ROAD AND WEST AVENUE CORRIDORS, AND FURTHER AUTHORIZING THE ADMNISTRATION TO NEGOTIATE AN HOURLY RATE FOR THE NORTH BEACH CIRCULATOR SERVICE AND OPTIONAL ADDITIONAL ROUTES, AT THE CITY'S DISCRETION. FUNDING Funding is available in Fiscal Year (FY) 2013/14 from the One Percent Resort Tax Quality of Life (QOL) for Transportation appropriation . FY 2014/15 funding is subject to budget appropriation . ADMINISTRATION RECOMMENDATION Approve the Resolution . KEY INTENDED OUTCOME SUPPORTED Enhance mobility throughout the City. BACKGROUND As a result of the current Florida Department of Transportation (FOOT) Alton Road Reconstruction Project, the Alton Road business district and the West Avenue corridor have been significantly impacted due to the lane closures on Alton Road and the increased traffic volume on West Avenue. The project is anticipated to be completed in July 2015. At the December 11, 2013 City Commission meeting, the Administration was directed to develop a plan to mitigate the financial loss being experienced by business owners on Alton Road and West Avenue due to the roadway construction . One of the actions identified at the Commission meeting was the immediate implementation of a transit circulator loop along Alton Road and West Avenue in an effort to help mitigate the loss of parking, improve mobility, and promote economic development along the corridors (Attachment A). Since the Commission meeting, staff has identified transit providers (First Transit , MV Transportation Inc., and Keolis) which currently operate transit circulator service for local municipalities. During the due diligence process , staff was advised that Keolis , which operates 6 Alton-West Emergency Transit Service -Waiving of Competitive Bidding -Commission Memo January 15, 2014 Page 2 of4 circulator service for several municipalities in South Florida is currently in the process of being acquired by Transportation America , the company currently providing special transportation (para-transit) services for Miami-Dade County. Additionally, staff was advised of at least one government agency that has a current contract with Keolis and has opted to re-bid its trolley service. ANALYSIS To expedite the procurement of the service, staff requested copies of current full-turnkey contracts with government agencies from First Transit and MV Transportation, Inc . in order to identify an available and competitively-bid contract suitable for a "piggy-back". No provider was able to produce a suitable full-turnkey contract for similar circulator services with other government agencies . Of the operators contacted by City staff, MV Transportation , Inc. was the most responsive. City staff developed a term sheet for a full-turnkey transit service along Alton Road and West Avenue corridors on an emergency basis (Attachment B) and provided same to MV Transportation, Inc. on December 31, 2013. On January 2, 2014, MV Transportation, Inc . engaged an emergency run-cutter (transit operation expert) to conduct travel time runs with City staff. On January 6, 2014, MV Transportation, Inc. submitted a price proposal to the City based on the term sheet for full turnkey circulator service. By way of background, MV Transportation, Inc. was founded in 1975 and established a presence in the state of Florida more than 10 years ago. MV Transportation, Inc. is the nation's largest American-owned transportation company. MV Transportation, Inc . has about 17,000 employees and nearly 10,000 vehicles and operates 217 contracts worldwide (see Attachment C for a detailed company profile). Locally, MV Transportation, Inc. has been providing transit service for the City of Hialeah for over three years (Attachment D). Alton-West Emergency Circulator Service Following the analysis by the run-cutter, MV Transportation, Inc. submitted a price proposal for the Alton Road-West Avenue circulator loop using two (2) cutaway vehicles as shown in Attachment E. The hourly cost (including capital, drivers, fuel, operation and maintenance costs) for the Alton Road-West Avenue turnkey circulator service is $58.44 for the first year of service and $57 .25 for the following year for a term of eighteen (18) months. At this hourly rate , and based on the number of annual operating hours (11,680 based on 2 vehicles operating 16 hours/day), the Alton-West circulator service is estimated to cost $682 ,564 for the first year of operation and $668, 703 for the second year of operation . For the current fiscal year $455,053.00 will be required. For FY 2014/15, $561,866 .00 would be required to complete the remaining ten (10) months of service (for a total 18 month term). The proposed emergency circulator service would operate a closed counter-clockwise loop along Alton Road for 7 days a week from Sam to midnight until the completion of the Alton Road reconstruction project. Because the Alton-West is a temporary service, storage of the two cut- way buses will be accommodated at the Miami Beach Convention Center parking lot. The vendor has presented a proposal to provide two (2) new trolleys (see Attachment F) for this operation at a cost of $71.77 for the first year of service and $70.72 for the following year. At this hourly rate , and based on 11,680 annual operating hours, the Alton-West circulator service is estimated to cost $838 ,273 for the first year of operation and $826 ,010 for the second year of operation using trolley vehicles. However, under this scenario, the City would be responsible for paying the undepreciated vehicle cost at the end of the 18-month term based on a seven (7)- 7 Alton-West Emergency Transit Service -Waiving of Competitive Bidding -Commission Memo January 15, 2014 Page 3 of 4 year depreciation schedule. The operator is also pursuing an option to lease the two (2) new trolleys for this service in lieu of the cutaway. While the trolleys are available for purchase and service as early as February 1, 2014, the option to lease the trolleys has not yet been confirmed by MV Transportation , Inc. Based on staff's experience and a cost comparison of similar local municipal circulator services under a full-turnkey scenario , City staff has determined that the price presented by MV Transportation, Inc. for the Alton Road-West Avenue circulator service is competitive and within industry standards. Attachment G depicts a cost comparison of various local municipal circulator services (Hialeah, Miami, Doral, and Coral Gables). Hourly rates were compared based on the type of services provided by the private operators for those cities. Very few local cities of comparable size are operating municipal circulator services under a full turnkey operation whereby the private operator provides drivers , dispatchers, vehicles , fuel, storage , maintenance , repairs , and insurances . Of the cities researched , the City of Doral trolley service is the closest to a full turnkey service . As an example, City of Doral operates five (5) trolleys at $52.50 per hour, excluding capital costs which are typically in the $7 -$13/hour range and vary depending on hours of operation, type of vehicle and term of contract. Based on this cost comparison for similar services, the hourly rates provided by MV Transportation , Inc . for emergency transit service along Alton Road and West Avenue are competitive ; however , the costs provided should be considered as not-to-exceed costs. Optional Additional Routes If approved by City Commission , the contract with MV Transportation, Inc . can include a provision for optional additional routes to be implemented at the City's sole discretion . One of these additional routes will be the North Beach Circulator , approved by City Commission at the September 11, 2013 meeting (Attachment H). In order to comply with the Administration 's commitment to launch the North Beach Local service by June 2014 , staff is recommending that the North Beach local service be negotiated as an optional additional route in the contract with MV Transportation, Inc . Trolleys can be custom-ordered by MV Transportation, Inc ., manufactured, and delivered in time for the anticipated service begin date. Since the North Beach Circulator is a permanent service, the private operator will be responsible for storage of the vehicles at an off-site facility. Other additional routes could potentially include temporary circulator service during major special events in the City to mitigate traffic congestion resulting from these events. RECOMMENDATION Based on MV Transportation, lnc.'s timely and professional responsiveness , ability to respond to the City's needs on an emergency basis , impressive record of service with a local municipality, and competitive hourly service costs , the Administration recommends that the Mayor and City Commission adopt this Resolution waiving by 5/7th vote , the formal competitive bidding requirements, finding such waiver to be in the City's best interest and authorizing the Mayor to execute a contract with MV Transportation , Inc. for provision of circulator services along the Alton Road-West Avenue Corridors using cutaway vehicles based on the attached terms, and further, authorizing the administration to negotiate with MV Transportation Inc. for the provision of circulator service for North Beach and other optional routes using trolley vehicles . Staff firmly believes that including the proposed North Beach Local Circulator as an additional service in the contract will be advantageous to the City . If negotiations with MV Transportation , Inc. proceed favorably for the City , the Administration anticipates presenting to the City 8 Alton-West Emergency Transit Service -Waiving of Competitive Bidding -Commission Memo January 15, 2014 Page 4 of 4 Commission a contract amendment with MV Transportation, Inc. for a term of seven (7) years , with a termination for convenience provision . Should the City not be successful in negotiating a competitive rate for the North Beach Circulator, the Administration will proceed with an Invitation to Bid for the North Beach Circulator service . An lnterlocal Agreement with Miami-Dade County will be required for operation of the North Beach Local service. The lnterlocal Agreement will be presented to City Commission for approval. Attachments : A: Map of Proposed Alton-West Circulator Route B: Term Sheet for Full-Turnkey Circulator Service C: MV Transportation , Inc. Company Profile D: City of Hialeah Letter of Recommendation E: Photos of Cutaway Vehicles F: Photos of Trolley Vehicles G: Circulator Cost Comparison Table H: Map of Proposed North Beach Local Route hl ('/) ~ .I.I:!> . ...,~/OOJRG/JFD T:\AGENDA\2014\January\Alton Road-West Avenue Emergency Transit Service -Waiving of Competitive Bidding MEMO 9 Attachment A MAP OF PROPOSED ALTON-WEST CIRCULATOR ROUTE 10 Attachmen t B TO: MV Transportation, Inc. SUBJECT: Term Sheet for the City of Miami Beach EMERGENCY Turnkey Circulator Service along Alton Road and West A venue. The following items are the terms to be negotiated and included in the Agreement between the City of Miami Beach and MV Transportation, Inc. for provision of Turnkey Circulator Services. The information listed on this term sheet is to be used for preparing a contract and can be amended and changed by the parties in these negotiations . 1) The City of Miami Beach and MV Transportation, Inc. will determine which of the following rates are applicable in this Agreement: Year 1 a. $58.44 per operating hour per vehicle for services provided by MV Transportation, Inc. using cutaway buses. b. $71.77 per operating hour per trolley vehicle for services provided by MV Transportation, Inc. usmg trolley vehicles provided by MV Transportation, Inc. Year2 a. $57.25 per operating hour per vehicle for services provided by MV Transportation, Inc. using cutaway buses . b. $70. 72 per operating hour per trolley vehicle for services provided by MV Transportation, Inc . usmg trolley vehicles provided by MV Transportation, Inc. 2) The Agreement will be for a term of one (1) year with an option to extend for an additional year at the City's discretion. 3) MV Transportation, Inc. will provide the following services pursuant to the terms of this Agreement: a. It is understood that the Alton Road-West Avenue Circulator Service will be operated as one (1) continuous loop. b . It is anticipated that the Alton Road-West A venue Circulator Service will consist of a total of two (2) vehicles (cutaway buses or trolleys) operating 11 approximately 16 hours per day (8:00 AM -12:00 AM), Monday - Sunday , year-round. L It is understood that the Alton Road -West Avenue Circulator Service will consist of two (2) vehicles (cutaway buses or trolleys) operating at a 10-12 minute headway during peak and off-peak times. c. Route and Hours of operation are subject to change at the City 's discretion . 4) MV Transportation, Inc. shall be responsible for providing turnkey circulator service , including, but not limited to , the vehicles , drivers, fuel , operations, dispatchers , supervision , maintenance , repairs , and insurances , a. MV Transportation, Inc. shall perform all maintenance and repairs at an off-site facility and in accordance with the Manufactures suggested maintenance guidelines. Storage of the vehicles will be provided on a temporary basis by the City in accordance with Item 12 below . b. MV Transportation, Inc. shall be responsible for the inspection and cleaning of the exterior and interior of each vehicle on a daily basis prior to service commencement. Washing of vehicles shall occur at an off-site facility . c. MV Transportation, Inc. shall provide drivers , training , and supervision for the complete vehicle operation at its sole cost and expense . d. MV Transpo1tation, Inc . will provide and maintain Insurance Coverage in the amount of $1 ,000 ,000 .00 Combined Single Limit on all vehicles. e . MV Transportation, Inc . shall provide fuel for the vehicle operations and shall be responsible for fueling vehicles at a retail fueling location . 5) MV Transportation, Inc . shall provide 2-way radio communication in each vehicle and a base station at the dispatch location which may be located within a City- owned facility. 6) MV Transportation, Inc . shall provide GPS tracking in all vehicles. Such GPS services shall be made av ailable to the City at no cost and the City shall have 24/7 access at all times . 7) MV Transportation, Inc. shall provide Wi-Fi service on board the vehicles and transmit real-time information through the Miami-Dade Transit next bus mobile app service. 12 8) The City will be allowed to sell and install advertising on the interior and exterior of the vehicles at its sole discretion and the total cost for production will be at the cost to the City and all revenues for advertising will be retained by the City in accordance to Section 138-74 of the City of Miami Beach Code . 9) It is the intent of all parties that the vehicles be available for operation upon commencement of the service and that service begin by February 2014 , as determined by the City. 10) Routes designated as optional and additional in the operating agreement may be initiated or discontinued by unilateral action of the City . 11) The vendor shall abide by all local , state , and federal laws regulating the provision of public transit municipal circulator services. 12) The City will provide overnight storage parking on a temporary basis for the circulator vehicles during the 18-month period of service . No repairs or maintenance activities will be allowed at this facility. Following the 18-month period , at the City 's discretion , the vendor will be responsible for providing storage off-site. MV Transportation Date 13 Attachment C M V T RAN PORTATION , I NC. Mr. Jose R. Gonzalez, P.E. Transportation Manager Transportation Division -Public Works Department 1700 Convention Center Drive, Miami Beach, FL 33139 Dear Mr. Gonzalez: Enclosed herein, please find a brief qualifications statement for MV Transportation, Inc. and all subsidiaries, joint ventures, partnerships and affiliates, (or "MV"). As the City of Miami Beach evaluates its transportation needs, I urge you to consider MV's qualifications. The company's demonstrated breadth of experience and tenure in the industry offers assurance that MV is a stable and qualified partner. Of utmost importance is MV's commitment to responsiveness, ethics, and honest management -characteristics core to MV's reputation as a true American success story. MV's approach to transportation management is simple. MV hires great people, and provides them with the training, coaching, tools, and support resources necessary to turn them into great employees who provide great service every day, and positively impact passenger confidence. I am your primary contact for this procurement and I am authorized to make representations for MV Transportation, Inc., to include all its subsidiaries, joint ventures, partnerships, and affiliates (the bidding entity). If awarded the contract, the Contracting Party will be MV Contract Transportation, Inc. I can be reached any time of day at 804-348- 2648, or at gary .coles@mvtransit.com. Additionally, Mr. WC Pihl (Executive Vice President) will se1-ve as your secondary contact; he can be reached any time of day at 707 - 803-2954, or at wcpihl@mvtransit.com. Thank you for your consideration; please do not hesitate to contact me should you require additional information. I encourage you to select MV Transportation as your partner for the provision of the Miami Beach Trolley Services . 479 Mason Street I Suite 221 I Vacaville, CA 95688 I P 707.446.5573 I F 707.446.4177 I www.mvtransit.com 14 Proposal to MIAMIBEACH for the Operation of the Miami Beach Trolley 1. Project Understanding MV Transportation is pleased to provide Miami Beach Transportation Division, Public Works Department its statement of qualifications to operate the City of Miami Beach's Trolley system . While the City provides a South Beach Local service, the City-wide trolley system remains in the design phase. The City is currently working with transportation consulting firm Arthur N. Gaudet & Associates, and seeking a partner that can assist in the implementation and operation of the following trolley routes, based on the following phased-in schedule: Immediate implementation • Alton-West Loop: two (2) trolleys operating on 10-minute headways, for 14 hours per day, seven (7) days per week. By June 30, 2014 • North Beach Local Circulator: four (4) trolleys operating on 10-minute headways, for approximately 16 hours per day, seven (7) days per week. MV has the qualifications and experience needed to provide superior service that reflects the City's commitment to its community. With nearly 60 years of transportation services, MV and its subsidiaries offer the City the best selection of contracted transportation management firms. The company's established presence and experience in the State of F lorida support its ability to implement and operate these services on behalf of the City. For more than 10 years, MV's hands- on involvement in its Florida co ntracts has led to service improvements and client satisfaction. MV's local and regional teams are extremely familiar with the intricacies of the State's requirements regarding transportation. A dditionally, MV brings a reputation for transparency and building positive client relationships beginning from the startup period. No other firm brings the experience in service transitions comparable to that of MV; MV has managed transitions for nearly every type of contracting model, including: • • • • Initiating new services Phased in transitions Overnight transitions of emergency contracts Transitions w ith accelerated timelines MV TRANSPORTATION , INC. Page 1 15 • • • • • • Proposal to MIAMIBEACH for the Operation of the Miami Beach Trolley Transitions from client-managed services Transition-only contracts to prepare service to be taken in-house Transitioning Management contracts to Turnkey contracts Transitioning Turnkey contracts to Management contracts Contracts specifically for transition services Transitions resulting from bankruptcy of the incumbent contractor 2. About MV Transportation, Inc. For more than ten years, MV has operated a seasonal trolley service for the City of Morro Bay, which links Downtown Business Districts , Embarcadero, and State Parks. MV also operates the Beverly Hills Trolley, a high profile system that tours the City, informing passengers of the local history and celebrity trivia. Additionally, MV manages many special events using the Beverly Hills Trolleys. The company also operates trolley services 1I1 Monterey, San Pedro, and Anaheim Calif.; as well as in Cape Cod, Mass . MV worked closely with the City of Phoenix, Ariz. In designing and operating the Ahwatukee Neighborhood Circulator. In Irvine, Calif. MV operates the iShuttle, a highly branded fixed loop service within the Irvine Business Complex (IBC) that connects to both MetroLink and OCTA transit services to support commuter and shopper/ retail use . MV worked with the City of Irvine to feature the iShuttle in its ad series with Passenger Transport. Like the Miami Beach Trolley service, these services were brand new and created to improve mobility and reduce traffic congestion . The MV Story -an American Success MV Transportation, Inc. was founded in 1975, in the San Francisco Bay. The owners and original founders, Feysan and Alex Lodde, formed an agreement with the City of San Francisco to provide transportation to persons with disabilities. The Loddes acquired three vans and pioneered transportation of persons with disabilities in the Bay Area 15 years in advance of the historic passing of the American with Disabilities Act into law in 1990. Over the next two decades the company grew from a local company to a national multimodal transportation provider. In total, MV Transportation, Inc. and its subsidiaries have been providing transportation services for 57 years. Page 2 MV TRANSPORTATION . INC . 16 Pro posa l to MIAMIBEACH for the Operati on of the Miami Beach Trolley "MV is a true American success story. Through dedication to our passengers , our clients and our employees, MV has grown to be the largest United States-owned transportation management company in the nation. Our people and our dedication to serve truly make us different." -Feysan Lodde, Founder Today, the company remains the nation's largest American-owned passenger transportation company . The MV name represents MV Transportation, Inc. and its affiliates, which include MV Public Transportation, Inc., MV Contract Transportation, Inc .; MVT Canadian Bus, Inc.; and Reliant Transportation, Inc. Company Size and Statistics (As of September 2013) Number of Employees: Number of Vehicles: 2013 Projected Annual Revenue (OOOs ): Number of Contracts: Number of Locations: Success and Accolades 16,951 9,532 $999,902 217 146 (27 states and Washington D .C.; 2 Canadian Provinces; and Eastern Province, Saudi Arabia) MV has been recognized by industry associations, community organizations, and businesses across the U.S. for its successful operations. In recent years, the company has been recognized for its part in the development of local minority owned, women owned, and small businesses. In the fall of 2013, its customer, the Greater Orlando Aviation Authority, recognized MV as the 2013 Small Business Advocate of the Year . This honor recognizes MV's commitment to promoting small businesses. In Houston Texas, MV is actively involved as a mentor for the Interagency Guiding Proteges to Success Program (IGPS). This joint venture of the Metropolitan Transit Authority of Harris County (METRO), the City of Houston, the Houston Independent School District, and the Port of Houston Authority builds meaningful relationships between established companies like MV and local small businesses, as well as minority owned and women owned businesses. In 2007, the Conference of Minority Transportation Officials (COMTO ) selected MV as the Corporate Citizen of the Year. MV also received the prestigious MSVP Quality Excellence Award for the Microsoft Corporation for its shuttle work in Redmond, Washington. A dditionally, Inc. Magazine featured MV in its List of America's Fastest Growing Page 3 MV TRANSPORTATION, INC . 17 Proposal to MIAMIBEACH for the Operation of the Miami Beach Trolley Companies, and Black Enterprise Magazine B.E. included MV in its 100 list for eight consecutive years. Customer Profile MV and its affiliates contract with cities, counties, special-purpose districts (both chartered and governmental), federal agencies, as well as private companies to provide customer- focused passenger transportation se1-v:ices. The company's history of satisfied customers and solid financial backing demonstrates its reliability and stability as a strong corporate partner. Further, the organization's d edication to serving the transportation needs of individual communities is evident in its operations and manifests in a m yriad of functional approach es that promote customer care, leverage new technologies, recognize best practices, and control operating costs. While each of MV's customers differ in size, service mode, scope, fleet composition, and operating environment, each tiust MV to provide safe, reliable, professional transit se1-v:ice . Those customers with trolley o p erations are li sted as references. Breadth of Experience MV offers effective solutions in passenger transportation to cities, counties, transit agencies and private companies. Its breadth of experience encompasses fixed route, flex route, shuttle service, commuter service, as well as disabled transportation /paratransit, demand response, brokerage and call center service, and non-emergency Medicaid transportation (NEMT /NET). Most of MV's operations include the provision of ancillary services, including bus maintenance, trip reservations and scheduling/ call center, operator training, transit technology and support, facility management and maintenance, among many other services common to transit contracts. Fixed Route, Flex Route, Trolley, and Shuttle MV operates m ore than 140 contracts in North Americ a that have either fixed route, flex route, commuter bus, and/ or shuttle components. Its scope of operations comprise Fairfax County's CONNECTOR se1-v:ice, Orange County Tran sit Authority's (OCTA) Express Bus and Stationlink services, and the RTC of Southern Nevada 's Fixed Route services in Las Vegas, Nevada. Within the Southern California/greater Los A ngeles Metropoli tan area alone, MV operates more th an 700 fixed route transit buses, and provides more se1-v:ice than any other contractor on behalf of the Los Angeles Department of Transportation (LADOT). Fleet Maintenance Approximately 80 percent of MV's contracts, and nearly all contracts w h ere MV operates more than 50 buses, require that the company manage and maintain its fleet maintenance operations. The company's maintenance program, developed based on industry best Page 4 MVTRANSPORTATION, INC. 18 Proposal to MIAMIBEACH fo r the Ope rati on of the Miami Beach Trolley practices, in conjunction with MV's skilled maintenance professionals continue to protect and extend the life of the transit fleets the company operates. Operating in areas of severe and unpredictable weather events (including Las Vegas, Anchorage, Denver, Houston, and Orlando) and within challenging operating environments (New York City's Five Boroughs, the Washington, D.C. metropolitan area , and the Dallas-Fort Worth Metroplex), MV has unparalleled maintenance capabilities . 3. Cus tome r Referen ces 3.1. Circulators Service s Hialeah Circulator (City of Hialeah, FL) In November 2010 MV began operation of transportation services for the City of Hialeah, Fla. after a five-day transition . The 12-vehicle Hialeah Circul ator operation provides 250,000 city residents fixed route service Monday through Saturday. MV has been lauded by the City for the level of its corporate and regional support. MV's regional vice president and directors of safety an d maintenance have been involved with the contract from its beginning, which has strengthened the cli ent's confidence in MV's ability to provide quality service. The City h as also recognize d MV for th e efficacy of its training and safety programs, a n d i ts su ccessful improvem ent of on time performan ce and cu stomer satisfaction, as evidenced by a marked decrease in the n umb er of cu stomer calls and complain ts. For details regarding MV's performan ce, contact Mr. Jorge de la Nuez, transit manager, City of Hialeah at 900 East 56 Street Hialeah, F lorida 33013; te lep h one 305-632-8316; em ail DeLaNuez@hi aleah fl .gov. Dial-a-Ride and Ahwatukee Local Explorer (Phoenix, Arizona) Sinc e 2001, MV h as operated the D ial-a-Rid e and Ahwatukee Local EXplor er (ALEX) services for the City of Phoenix. T h ese services comprise 136 cutaway vehicl es and transports four million passen gers per year . MV provides operations, reservations, dis p atching, and maintenance . T h e Dial-a-Ride service provides complementary ADA paratransit service to eligib le persons with disabilities and non-ADA shared ride public transportation to seniors and persons with disa bilities in the City of P h oenix . MV uses the City-provided Page 5 MV TRANSPORTATION, INC . 19 Proposal to MIAMIBEACH for the Operation of the Miami Beach Trolley Trapeze PASS system for trip scheduling and dispatching, and Orbital mobile data terminals to enable effective communication with operators in service. MV has operated ALEX since its inception in 2001. Pioneered through a partnership between MV and the City, ALEX was designed to provide fixed route service using smaller vehicles in residential areas where the streets are too narrow to accommodate standard-sized transit buses. This free "neighborhood circulator" service transports passengers in smaller vehicles on a 40-mile route, with stops at parks, schools, shops, the park-and-ride lot, and the RAPID commuter bus service station. MV's tenure in the Phoenix metropolitan area has been marked by a productive partnership with the City. In addition to the implementation of the ALEX service, MV has worked with th e City to adjust Dial-a-Ride service and Trapeze parameters to increase productivity and on-time performance, manage changing ridership volumes, and improve cost efficiency. Please contact Mr. Jesus Sapien, public transit deputy director at (602) 261-8997, or jesus.sapien@phoenix.gov, as a reference for this contract. iShuttle (Irvine, CA) MV has provided the iShuttle shuttle service for the City of Irvine since 2008. Designed to improve passenger mobility throughout the Irvine community, this fL"<ed route service connects commercial and residential Irvine locations to Metrolink train stations, with major destinations including the John Wayne Airport, Irvine Business Complex, and the Irvine Spectrum arena. MV operates an d maintains a mixed fleet of 20 CNG vehicles, which are equipped with automatic passenger counters to assist with passenger data collection . MV uses its proprietary TimePoint system to track on-time performance, vehicle location, and to evaluation live and historical system performance. The vehicles are also equipped with video monitors, which connect with the TimePoint system to display advertising based on GPS coordinates. This dynamic advertising strategy generates additional revenue for the City. The first and only operator of this service, MV is currently in its second contract term with the City. Please contact Ms. Amelia Jennings, T r ans it Program Administrator, at (949) 724- 6288, or aje nnings@ci.irvine.ca.us, as a reference for this contract. 3.2. Trolley References Fixed Route and Call-A-Ride Services (City of Morro Bay, CA) Page 6 MVTRANSPORTAT ION , INC . 20 Proposal to MIAMIBEACH for the Operation of the Miami Beach Trolley MV has provided transportation services for the coastal City of Morro Bay since 2001. MV operates a fixed route service within City limits, as well as the Call-A-Ride, a general public, curb-to-curb deviated fixed route service . MV also operates a trolley during the summer months, which transports vis itors and residents to the waterfront, downtown business districts, and local State Parks. In 2010, MV led the effort to transition the City's demand-responsive dial-a-ride service to a deviated fixed route service . This effort included research and planning, and has resulted in reduced costs for the Ci ty w hil e continuing to m eet the n eeds of the riding public. Please contact Ms. Janeen Burlingame, Management Analyst, at (805) 772 -6263 , or jburlingame@morro-bay.ca .us, as a reference for this contract. San Pedro Trolley Service (San Pedro, CA) MV began operation of trolley fixed route servl.ces for the San Pedro Historic Waterfront Business Improvement District in October 2012, following a four-day transition period. This free service provides transportation for tourists and residents throughout the San Pedro downtown area, connecting passengers to galle ries , museums, shops, restaurants, and other l ocal attractions . Using two vehicles, this service runs year-round, with expanded service during the summer months. Please contact Mr. Stephen Robbins, executive director of the San Pedro Property Owners' Alliance, at 310-832-2183 as a reference for this contract. Page 7 MV TRANSPORTATION , INC. 21 Proposal to MIAMIBEACH for the Ope ration of the Miam i Beach Trolley City of Beverly Hills Dial-a-Ride and Trolley Services (Beverly Hills, CA) Since 2002, MV has provided transportation services for the City of Beverly Hills, including Dial-A-Ride and trolley services. The trolley services operate on a fixed route and offer passengers a narrated tour of art, architecture, historical, and popular areas of the City . T h e curb-to-curb Dial-A-Ride shuttle is available for seniors and persons with disabilities . The Beverly Hills services are delivered with a seven-vehicle fleet comprising cutaways and trolleys. MV is currently in its second contract term with the City. P lease contact Ms . Martha Eros, transportation planner, at (310) 285-2542, or meros@beverlyhills .org, as a reference for MV's service performance. Monterey-Salinas Transit (Monterey , CA) MV has provided transportation services to Monterey-Salinas Transit (MST) since 2004. MST represents a large transportation network covering all of the Monterey Peninsula and surrounding areas and is now an international tourist destination. Comprising the MST RIDES ADA and ST Paratransit services, as well as fixed route, Senior Shuttle, Medical Trips, and Troll ey Services, this network connects passengers to major areas of interest, including local universities, shopping centers, hospitals, and tourist destinations. MV provides management, operations, maintenance, and call center functions for t h ese services. With a number of notable and world-famous attractions, including the Monterey Bay Aquarium, Carmel-by-the-Sea, Big Sur Coastline, 17 Mile Drive, Pebble Beach, Mazda Raceway Laguna Seca, National Steinbeck Center, and others, Monterey County has long attracted tourists, artists, and authors through o ut its long history. The year-round influx of these vis itors underscores the importan ce of a reliable transportation network that will connect passengers to their destinations. Please contact MR. Robert Weber, Director of Transportation, at (831) 393-8108, or rweber@mst.org, as a reference for MV's service performance. Management, Cape Cod Regional Trans it Authority (CCRTA) (Cape Cod, MA) In July of 2011, MV was awarded a management contract with the Cape Cod Regional Transit Authority (CCRTA) to manage its transit system. Spanning a service area of more than 400 square miles, the CCRTA provides a comprehensive transportation network composed of the following: Page 8 MVTRANSPORTATION, INC. 22 • • • • Proposal to MIAMIBEACH for the Operation of the Miami Beach Trol ley Fixed route service within the Cape Cod area; Dial-A-Ride Transportation (DAR1), which includes general public and ADA paratransit services, and serves origins and destinations within the 15 towns on the Cape; Boston Hospital Transportation (BH1) service, which provides transportation between Cape Cod and Boston by reservation; and Summer shuttle and trolley services . These services are delivered with a fleet of 115 vehicles. Fixed route setvlce 1s monitored using the NextBus tracking technology, w hile the DART services are dispatched and scheduled with Trapeze. MV assisted the CCRTA with installation of a high tech fare b ox system which uses smart card technology to integrate with Trapeze, m o bil e d ata terminal s, and other proprietary technology to h elp the CCRTA meet their system-wide goals. In 2013, MV's management team assisted •vith the planning, design, and implementation of a pilot program to provide a seasonal intercity rail service between Boston and Cape Cod for the first time in more than 50 years. Named the "Cape Flyer," this historic project received numerous national and regional awards, and the governor of Massachusetts h as publicly stated that the service will be expanded for the 2014 tourist season. For further information regarding MV's performance, please contact Thomas S. Cahir, administrator, at (508) 775-8504 x.204. Anaheim Resort Transit and Toy Story Parking Lot Loop (Anaheim, CA) MV operates two services for the Anaheim Transportation Network, Anah eim Resort Transit (AR1) and the Toy Story Parking Lot Loop. MV provides management, operations, and maintenance for a mixed fleet of 75 propane, CNG, and LNG trolleys, buses, and cutaways. MV b egan operating ART in 2009, a fixed route shuttle service that connects visitors to the Disneyland parks from local hotels . ART comprises 15 interchangeable routes operating 365 days per year on a 20-minute sc hedule frequency. In 2010, MV began providing the Toy Story Parking Lot Loop service, a fixed route shuttle that connects passengers from this auxiliary parking l ot to the Disney parks. MV's operators and staff are trained to serve as an extension of Disney in order to provide a superior customer experience. They answer questions and provide tip s about the area, restaurants, landmarks, and weather. Please contact Ms. Diana Kotler, Executive Director, at (714) 563-5287 or dkotler@atnetwork.org as a reference for this contract. Page 9 MV TRANSPORTATION, INC. 23 Carlos Hernandez Mayor Isis Garcia-Martinez Co uncil President Luis Gonzalez Council Vice President January 8 2014 Jose Gonzalez City of Miami Beach Mr. Gonzalez, Attachment D City of Hialeah Council Members Jose F. Caragol Vivian Casals-Munoz Katharine E. Cue-Fuente Paul B. Hernandez Lourdes Lozano I am writing this letter to share how pleased I am that we have MV Transportation as our service provider for the City of Hialeah Circulator! We have seen the difference that it makes as I have said, now we have a 'professional company' serving our community. We have noticed a decrease in the number of customer calls and complaints. I was also impressed at the level of training I observed being given to the Operators! The Safety Training Program far surpasses what our previous provider had given to our drivers. We are in the last year of the contract and are working to renew it for a longer term. Their management team is dedicated on forging a true partnership and this will help take our service to the next level. We also see the corporate support that MV has provided in the areas of Safety and Maintenance. I look forward to working with MV Transportation for a longer duration and growing our service to meet Hialeah's Community needs. We have had a great start and appreciate the MVTeam and their dedication to providing the best service possible for the City of Hialeah . 501 Palm Avenue, Hial ea h, Florida· 330 10-4719 www.hialeahtl .gov 24 w ...... c Q) E ..c (.) ~ Vl Q) Vl :J cc > ro ~ ro I +-> :J u 25 +-' c Q) E ..c (.) ro ~ V) > Q) 0 '-I- 26 City of Mleml Beech North Beach Clrculetor Munldoel Clrculetor Anelvsl1 Teble of Hialeah 13 Buses (9 Buses on Route and 4 Buses Back-up) City of Miami Municipal Circulator 34 Trolleys {including spares) Al lapattah: 6:30 AM to 7:00 PM Biscayne: 6:30AM to 8:00 PM Mon-Fri: 6:00AMto 7:30 PM I Brickell: 6:30AM to 11:00 PM Saturday: 9:00AMto 3:30 PM Coral Way: 6:30AMto 8:00 PM (34,600 hrs) Health District: 6:30 AM to 11:00 PM Approx. 30miles 35-40 minutes RFP-Private Operator Vehicles, Maintenance and Repairs, Fuel Operation, Drivers, Dispatchers, Supervision $21.08for the first 31,000 hours; $36.87forthe next 3,500 hrs; then goes back to $21.08 Buses $306,000.00 per bus Easy Card Access $230,000.00 12 Years 5.8 FTE111 Stadium: 6:30AM to 11:00 PM Overtown: 6:30AMto 7:00 PM 131 Approx. 46 miles Varies from 10-20 minutes {Different Headways on each route) RFP-Private Operator Management, Fuel, Vehicles Operation, Drivers, Dispatchers, Maintenance, Repairs, Storage, Supervision Years 1 & 2: $27.97 Year 3 $28.67 Year 4: $29.39 Year 5: $30.13 Year 6: $32.39 32 Buses (approx. $187,056.50 per trolley) 12 Years 3.5 FTE l•I City of Doral MunicipalCirculator 5 Trolleys (including spares} Mon-Fri 7:00 AM to 7:00 PM Saturday 10:00AMto 7:00 PM Approx. 16 miles 40 Minutes (Peak) 1 hour (Off-Peak) RFP-Private Operator Management AVL, Security, Planning Full Turn Key: Operation, Maintenance, Drivers, Dispatchers, Fuel, Storage, Repairs, and Supervision $52.50 per hour Buses: $240,000.00 per bus 12 Years 1.25 FTE City of Coral Gables Municipal Circulator 11 Trolleys (including spares) Mon-Fri: 6:30 AM to 8:00 PM Approx. 7 miles 10 -15 minutes RFP-Private Operator Management, Vehicles, Fuel, Maintenance Operation, Drivers, Dispatchers, Supervision $34.69 per hour (3% escalation per year) $700,000 per year total Pending 12 Years 2.0 FTE Approx. $265,000 per year (Fuel: $50,000.00; Admin and Management:$215,000) Approx. $700,000 per year Approx. $200,000 per year (Staff I (Staff Salaries: $210,000; Fleet Approx. $870,ooo.ool>I Regular Fare: $2.00 Reduced Fare: $1.00 Monthly Pass: $60.00 Monthly Reduced Pass: $30.00 Golden Passport FREE Approx. 1.5 Years Approx. 11 Years Free Approx. 1.5 Year Approx. 1 Year Salaries: $100,000; Ad min and Management: $100,000) Free Approx. 1 Year Approx. 5.5 Years 1: The City of Hialeah Circulator In-House staff is officially composed of two (2) staff members, however the in-house budget also subsidizes two (2) mechanic salaries, 25% of a fleet management supervisor salary, 50% equipment service technician salary, 50% of a tire technician salary, 25% of utility costs, 30% of an office associate salary. 2: City of Hialeah In House costs is composed of $372,000 in staff salary, $368,000 in fuel yearly, $95,000 in repair equipments and parts, $35,000 in cleaning the buses. 3: City of Mia mi Trolley has reduced service hours on the weekends. 4: City of Mia mi In-House staff -50% of PM, 50% of Transp. Coard., 2 FTTransp Analysts, and 50% of a admin assistant. 5: Hours of operation are consistent with the hours of operation for the South Beach Local 6: The service characteristics {Full Turn Key) a re most similar to City of Doral Trolley, therefore, the hourly rates are based on the City of Dora I hourly rates ta kl ng into account an annua I 3% CPI for Transportation. 7: This cost is based upon MDT providing the City with the two {2) ARRA buses currently operating on the 115/117 and three (3) buses at $410,443.50. The unit cost is based on the cost of the ARRA buses S:This cost is based upon MDT providing the City with the two (2) ARRA buses currently operating on the 115/117 and three (3) buses at$410,443.50. Based on recent Municipal Circulator Operation Agreements between MDT and Municipalities (i.e. Cutler Bay), the capita I costs must be es ti mated as a capital cost to the City. 9: Based on similar municipality models, preliminarily estimated that the City would need a Service Manager and 50% of an Office Associate, 25% of Transportation Manager, 25% Transportation Coordinator. 10: First year ind udes contingency for new computers, furniture, and other office materials I Services including Fuel: $310,000; Rent of City Facility: $82,000) Free Approx. 1 Year Approx. 10 years I City of Miami Beach (Private) I City of Miami Beach (MDT) North Beach Circulator North Beach Circulator 5 Buses (including l spare) 5 Buses (including 1 spare) Mon-Sat: 7:30AMto 12:30AM I Mon-Sat: 7:30AMto 12:30AM Sun: 10:00AMto 12:30AM Sun: 10:00AM to 12:30AM (25,376 hours)1s1 (25,376 hours)1s1 Approx. 5.5 miles 10min RFP-Private Operator Management, Costumer Complaints Full Turn Key: Operation, Mai ntenance,Drivers, Dispatchers, Fuel,, Storage, Repairs, and Supervision Approx. $61.00 per hou r161 $1,231,33o.so'71 12 Years 2.0 FTEl9I First Year: $140,ooo.oo<101 2nd to 5th Year: $124,200.00 $0.25 Approx. 1.5 yrs N/A Attachment G Approx. 5.5 miles lOmin MDT Operation TBD Operation, Maintenance, Repairs, and Management $126.54 per hour $1,231,330.So'81 12 Years 0 $0.00 $0.25 N/A: MDT anticipates commencing operation in June 2014 N/A 27 Attachment H Proposed North Beach Circulator Route MDT ROUTES STOPS 115/117 BUS STOPS • POTENTIAL BUS STOPS I L 28 RESOLUTION TO BE SUBMITTED 29