C2I-Award Contracts Purchase Of Bulk Concrete MixCOMMISSION ITEM SUMMARY
Condensed Title:
Request For Approval To Award Contracts Pursuant To Invitation To Bid (ITS) No. 2014-057 For The Purchase Of
Bulk Concrete Mix.
Key Intended Outcome Supported:
Maintain City's Infrastructure.
Supporting Data (Surveys, Environmental Scan, etc.): n/a
Issue: I Shall the City Commission approve the award of Contracts?
Item Summary/Recommendation:
The purpose of this item is to approve contracts for the purchase of bulk concrete mix product for the Public Works
Department of the City of Miami Beach (the "City) pursuant to ITB 2014-057-MF. The concrete mix products are
needed for the repair and maintenance of the sidewalks in and within the City. The City owns and operates its own
five (5) yard transit mixer and will pick-up the materials as needed. There may also be need for occasional batches
of concrete to be delivered by the successful bidder.
13 vendors were notified of the Invitation to Bid, with 4 vendors downloading the solicitation. Two (2) responses
were received in response to the solicitation.
After review of responses received, it is recommended that Concrete Ready Mix and Pumping Service, Inc., the
lowest responsive, responsible bidder be awarded the contract as the primary vendor and Central Concrete
Supermix, the second lowest responsive, responsible bidder be awarded the contract as the secondary vendor.
RECOMMENDATION
Award contracts to Concrete Ready Mix and Pumping Service, Inc. as primary vendor, and Central Concrete
Supermix as secondary vendor, for an initial term of two (2) years, with three (3) one-year optional renewals, as
stioulated in the ITB.
Advisory Board Recommendation:
I NIA
Financial Information:
Source of Amount Account
Funds: 1 $36,000 Public Works Repairs/Maint. Account No. 425-0410-000342
(Water)
rel 2 $32,500 Public Works Repairs/Maint. Account No. 425-0420-000342
(Sewer)
3
OBPI Total $68,500
Financial Impact Summary: The annual cost associated with the purchase of bulk concrete mix is subject to
funds availability approved through the annual budgeting process. Account information and availabilityoffunds
shall be verified and approved for each request prior to procuring the services. The funding and accounts noted
above are the FY 2014 budget amounts approved by Commission.
Cit Clerk's Office Le islative Trackin
Alex Denis, Director Ext # 6641
MIAMI BEACH
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er
AGENDA ITEM _C_~_I __
DATE ;J.-/,;J-/(/
MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Philip Levine and Membe of the Ci
FROM: Jimmy L. Morales, City Manage
DATE: February 12, 2014
SUBJECT: REQUEST FOR APPROVAL TO A ARD CONTRACTS PURSUANT TO INVITATION
TO BID (ITB) NO. 2014-057 FOR THE PURCHASE OF BULK CONCRETE MIX
ADMINISTRATION RECOMMENDATION
Approve the award of the contract.
KEY INTENDED OUTCOME
Maintain City's Infrastructure.
FUNDING
The annual cost associated with the purchase of concrete mix products is subject to funds
availability approved through the annual budgeting process. Account information and
availability of funds shall be verified and approved for each request prior to procuring the
services. The funding and accounts noted below are the FY 2014 budget amounts approved
by Commission.
$36,000.00
$32,500.00
$68,500.00
Public Works Repairs/Maint. Account No. 425-0410-000342 (Water)
Public Works Repairs/Maint. Account No. 425-0420-000342 (Sewer)
Total
Should additional funding be required due to increased need of services, it will be subject to
the review and approval of the Office of Budget and Performance Improvement (OBPI).
BACKGROUND INFORMATION
The purpose of this ITB is to establish a contract, by means of sealed bids, with a qualified
firm( s) for the purchase of bu I k concrete mix for the repair and maintenance of the sidewalks
in and within the City of Miami Beach on as needed basis in accordance with the prescribed
specifications and requirements.
The contract(s) entered into with the successful bidder(s) shall remain in effect for two (2)
years; provided that the services rendered by the Bidder during the contract period are
satisfactory and that City funding is available as appropriated on an annual basis.
The price offered by the Bidder in its Bid Proposal shall be fixed for the original two (2) year
term of agreement. The City, through its City Manager, shall have the option to renew this
contract for an additional three (3) one-year periods on a year-to-year basis. Prior to
completion of each exercised contract term, the City may consider an adjustment to price
based on changes in the applicable CPl-U index.
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Commission Memorandum
/TB 2014-057 Bulk Concrete Mix
February 12, 2014
Page 12
ITS PROCESS
ITB No. 2014-057, was issued on December 16, 2014, with a bid opening date of January
16, 2014. The Public Group issued bid notices and four(4) prospective bidders accessed
the advertised solicitation. The notices resulted in the receipt of the following two (2) bids:
• Central Concrete Supermix
• Concrete Ready Mix & Pumping Service, Inc.
Detafled tabulated results are included in Appendix A.
The ITB stated that the lowest responsive, responsible bidder meeting all terms, conditions,
and specifications of the ITS will be recommended for award by bid item, bid group, or for
the entirety of all bid items, as deemed in the best interest of the City. The City reserved the
right to consider award to secondary and tertiary vendors. Veterans and local preferences
were considered during the tabulation of the bids received. Please note that neither veteran
nor local preference was applied to any of the bidders.
Award is being recommended to Concrete Ready Mix & Pumping Service, Inc., the lowest
responsive bidder, as primary vendor, and Central Concrete Supermix, the second lowest
responsive bidder, as secondary vendor should primary vendor fail to comply with the terms
and conditions of the contract.
Concrete Ready Mix & Pumping Service, Inc.
Concrete Ready Mix has been in business for 15 years. They are a full service concrete mix
company serving South Florida in both the preparation and application aspects of the floor
surfacing business. Their plant is located at 7301 NW 47 Street.
Central Concrete Supermix
Supermix has been Serving Florida since 1989. Supermix currently operates 18 different
locations throughout South Florida serving Miami-Dade, Broward, South Palm Beach, North
Collier and Lee counties. Their Miami plant is located at 4300 S.W. 74 Avenue.
CITY MANAGER'S REVIEW
After considering the review and recommendation of City staff, the City Manager exercised
his due diligence and is recommending to the Mayor and the City Commission to award
contracts to Concrete Ready Mix & Pumplng Service, Inc. as primary vendor, and Central
Concrete Supermix as secondary vendor.
CONCLUSION
Based on the aforementioned, the Administration recommends that the Mayor and City
Commission award contracts to Concrete Ready Mix & Pumping Service, Inc. as primary
vendor, and Central Concrete Supermix as secondary vendor, pursuant to Invitation to bid
(ITS) No. 2014-057-MF for the purchase of bulk concrete mix.
T:\AGENDA\2014\February\Procurement\ITB 2014-057-MF Purchase of Bulk Concrete Mix -Memo.doc
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APPENDIX A-TABULATED RESULTS
ITB 2014-057 -Purchase of Bulk Concrete Mix
CONCRET READ MIX AND CENTRAL CONCRETE
Item Description PUMPING SU PERM IX
OPTION I -FOB PLANT: QTY U/M Unit Cost Total Unit Cost Total
1 3000 PSI Regular 2 Cu.Yd $60.00 $120.00 $79.00 $158.00
2 3500 PSI regular 70 Cu.Yd $63.00 $4,410.00 $81.00 $5,670.00
3 4000 PSI regular 1 Cu.Yd $66.00 $66.00 $83.00 $83.00
4 3000 PSI with Red Oxide 1 Cu.Yd $140.00 $140.00 $157.00 $157.00
5 3500 PSI with Red Oxide 150 Cu.Yd $143.00 $21,450.00 $166.00 $24,900.00
6 4000 PSI with Red Oxide 1 Cu.Yd $146.00 $146.00 $185.00 $185.00
OPTION II -DELIVERED: QTY U/M Unit Cost Total Unit Cost Total
7 3000 PSI Regular 1 Cu.Yd $80.00 $80.00 $85.00 $85.00
8 3500 PSI regular 2 Cu.Yd $83.00 $166.00 $87.00 $174.00
9 4000 PSI regular 1 Cu.Yd $86.00 $86.00 $89.00 $89.00
10 3000 PSI with Red Oxide 4 Cu.Yd $180.00 $720.00 $163.00 $652.00
11 3500 PSI with Red Oxide 1 Cu.Yd $183.00 $183.00 $174.00 $174.00
12 4000 PSI with Red Oxide 1 Cu.Yd $186.00 $186.00 $191.00 $191.00
GRAND TOTAL $27,753.00 $32,518.00
*Quantities shown are estimated. Estimates are based upon the City's actual needs and/or usage during a
previous contract. No guarantee is expressed or implied as to quantities or dollars that will be used during the
contract period.
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