C7B-Amend Contracts Awarded Purchase And Delivery Of Uniforms And AccessoriesCOMMISSION ITEM SUMMARY
Condensed Title:
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA,
AUTHORIZING THE MANAGER TO AMEND CONTRACTS AWARDED PURSUANT TO ITB 25-10/11 FOR
THE PURCHASE AND DELIVERY OF UNIFORMS AND ACCESSORIES FOR VARIOUS DEPARTMENTS.
Ke Intended Outcome Su orted:
Issue:
I Shall the City Commission approve the award of Contract?
Item Summa /Recommendation:
ITB 25-10/11 was awarded on December 14, 2011, with a four (4) year term with two (2) optional one (1) year
periods, for the purpose of securing a contract through which City departments could fulfill the requirement of
providing uniforms to those employees who are required to wear them. Primarily the City employees required
to wear uniforms are within the Public Works, Parks and Recreation, Parking, Building, Fire, Police, Ocean
Rescue and Code Compliance Departments. Pursuant to the attached City Commission agenda item,
contracts for uniforms were approved wlth the following vendors:
• All Uniform Wear (for Groups 2, 4 and 8)
• Swago T-shirts (for Group 6 and 8)
• Unicommerce (for Group 3 and 8)
• Global Trading (for Group 1 , 5, 7 and 8)
The contracts awarded pursuant to the ITB allowed for the purchase of specific types, brands and models of
uniforms as stipulated in the ITB and in the bid responses received. However, inadvertently, neither the
contract nor the !TB allowed for a method to modify the item awarded in the event that the item was
discontinued or replaced by the manufacturer. Additionally, the contract did not allow for the purchase of
balance of line items not specifically stipulated in the ITB. Most governmental agencies will award this type of
routine requirement contract with a balance of line option which allows the agency to purchase other
requirements that may be identified after the award of specific items. A balance of line options allows the City
to purchase additional items at a pre-determined percentage discount for the required item(s). The balance of
line option is helpful when contract items are discontinued and provides the City with options for establishing a
standardized uniform policy which may include items currently not under contract.
RECOMMENDATION
To expedite the purchase of uniforms as required by certain City employees, it is recommended that the
current contracts with the awarded vendors be amended to include a balance of line option as detailed in the
attached Amendment 1 to the contracts.
Advisory Board Recommendation:
I N/A
Financial Information:
Source of Amount Account
Funds: 1 Various Various Departmental Accounts
Total
Financial Impact Summary: Account information and availability of funds shall be verified and approved for
each request prior to procuring the services ..
Cit Clerk's Office Le islative Trackin
Alex Denis, Director Ext # 6641
MIAMI BEACH
225
er
AGENDA JTEM _C'"----"7~8~...,--
0ATE ~-/~-J'f
MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Philip Levine and Members oft e City Co
FROM: Jimmy L. Morales, City Manager
DATE: February 12, 2014
SUBJECT: A RESOLUTION OF THE MAYOR A D CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, AUTHORIZING THE MANAGER TO AMEND
CONTRACTS AWARDED PURSUANT TO ITB 25-10/11 FOR THE
PURCHASE AND DELIVERY OF UNIFORMS AND ACCESSORIES FOR
VARIOUS DEPARTMENTS.
ADMINISTRATION RECOMMENDATION
Approve issuance of the RFP.
BACKGROUND
ITB 25-10/11 was awarded on December 14, 2011, with a four (4) year term with two (2)
optional one (1) year periods, for the purpose of securing a contract through which City
departments could fulfill the requirement of providing uniforms to those employees who are
required to wear them. Primarily the City employees required to wear uniforms are within the
Public Works, Parks and Recreation, Parking, Building, Fire, Police, Ocean Rescue and Code
Compliance Departments. Pursuant to the attached City Commission agenda item, contracts
for uniforms were approved with the following vendors:
• All Uniform Wear (for Groups 2, 4 and 8)
• Swago T-shirts (for Group 6 and 8)
• Unicommerce (for Group 3 and 8)
• Global Trading (for Group 1, 5, 7 and 8)
The contracts awarded pursuant to the ITB allowed for the purchase of specific types, brands
and models of uniforms as stipulated in the ITB and in the bid responses received. However,
inadvertently, neither the contract nor the /TB allowed for a method to modify the item awarded
in the event that the item was discontinued or replaced by the manufacturer. Additionally, the
contract did not allow for the purchase of balance of line items not specifically stipulated in the
ITB. Most governmental agencies will award this type of routine requirement contract with a
balance of line option which allows the agency to purchase other requirements that may be
identified after the award of specific items. A balance of line options allows the City to
purchase additional items at a pre-determined percentage discount for the required item(s).
The balance of line option is helpful when contract items are discontinued and provides the
City with options for establishing a standardized uniform policy which may include items
currently not under contract.
226
Commission Memorandum -Resolution Authorizing Amendment to the Contracts Awarded Pursuant to
ITB 25-10/11
February 12, 2014
Page2
RECOMMENDATION
To expedite the purchase of uniforms as required by certain City employees, it is
recommended that the current contracts with the awarded vendors be amended to include a
balance of line option as detailed in the attached Amendment 1 to the contracts.
227
AMENDMENT NO. 1
TO THE AGREEMENT
BETWEEN
THE CITY OF MIAMI BEACH, FLORIDA
AND
GLOBAL TRADING, INC.
DATED ------
FOR THE PROVISION OF UNIFORMS, SAFETY SHOES AND BOOTS, AND ACCESSORIES.
This Amendment No. 1 to the Agreement made and entered this ~-day of ______ _
2014, by and between the CITY OF MIAMI BEACH, a municipal corporation existing under the laws
of the State of Florida (hereinafter referred to as City), having its principal offices at 1700 Convention
Center Drive, Miami Beach, Florida 33139, and Global Trading, a Florida corporation, having its
offices at 525 Northeast 32nd Street, Fort Lauderdale, Florida 33334 (hereinafter referred to as
"Contractor").
RECITALS
WHEREAS, pursuant to Invitation to Bid (ITB) 25-10/11, the Mayor and City Commission, on
December 14, 2011, approved and authorized the Mayor and City Clerk to execute an Agreement
with Contractor for the provision of uniforms and related items as noted in the ITB (the Agreement);
and
WHEREAS, neither the Agreement nor the ITB provide an option for balance of line items to
replace discontinued items or supplement the items noted in the ITB; and
WHEREAS, the City is desirous of purchasing balance of line uniforms and related items to
replace discontinued items and supplement those items noted in the ITB; and
WHEREAS, Contractor has agreed to furnish the supplemental balance of line items in
accordance with Article 2 of this Amendment 1 to Agreement; and
WHEREAS, Contractor agrees that all other terms and conditions of the Agreement shall
remain in full force and effect; and
NOW, THEREFORE, the parties hereto, and in consideration of the mutual promises,
covenants, agreements, terms, and conditions herein contained, and other good and valuable
consideration, the respect and adequacy are hereby acknowledged, do agree as follows:
1. ABOVE RECITALS
The above recitals are true and correct and are incorporated as a part of this Amendment
No. 1.
Page 1of3
Amendment 1 to Agreement Pursuant to /TB 25-10/11
228
2. BALANCE OF LINE OPTIONS
Contractor agrees to furnish all balance of line uniforms and related items to the City in
accordance with the following discount rates per manufacturer. Contractor shall furnish
documentation verifying manufacturer's suggested retail price (MSRP) with each invoice:
TYPE DISTRIBUTOR CATALOG BILLING RATE
Men's Pants & Shorts Horace Small 20% Discount from MSRP
Edwards 20% Discount from MSRP
Red Kap 25% Discount from MSRP
Dickies 25% Discount from MSRP
Mocean 20% Discount from MSRP
5.11 20% Discount from MSRP
Sanmar 25% Discount from MSRP
Propper 20% Discount from MSRP
Tru Spec 20% Discount from MSRP
Men's Shirts Horace Small 20% Discount from MSRP
Edwards 20% Discount from MSRP
Sanmar 25% Discount from MSRP
Port Authority 20% Discount from MSRP
Red House 20% Discount from MSRP
Cornerstone 20% Discount from MSRP
Sport Tek 20% Discount from MSRP
Gildan 20% Discount from MSRP
Hanes 20% Discount from MSRP
Liberty 20% Discount from MSRP
Harriton 20% Discount from MSRP
Devon & Jones 20% Discount from MSRP
Jerzees 20% Discount from MSRP
Van Heusen 20% Discount from MSRP
5.11 20% Discount from MSRP
Propper 20% Discount from MSRP
Tru Spec 20% Discount from MSRP
Women's Pants & Shorts Horace Small 20% Discount from MSRP
San mar 25% Discount from MSRP
Edwards 20% Discount from MSRP
Red Kap 25% Discount from MSRP
Dickies 25% Discount from MSRP
Mocean 20% Discount from MSRP
5.11 20% Discount from MSRP
Propper 20% Discount from MSRP
Tru Spec 20% Discount from MSRP
Women's Shirts Horace Small 20% Discount from MSRP
San mar 25% Discount from MSRP
Edwards 20% Discount from MSRP
Port Authority 20% Discount from MSRP
Red House 20% Discount from MSRP
Cornerstone 20% Discount from MSRP
Sport Tek 20% Discount from MSRP
Gildan 20% Discount from MSRP
Hanes 20% Discount from MSRP
Liberty 20% Discount from MSRP
Harriton 20% Discount from MSRP
Devon & Jones 20% Discount from MSRP
Jerzees 20% Discount from MSRP
Page 2of3
Amendment 1 to Agreement Pursuant to /TB 25-10111
229
Van Heusen 20% Discount from MSRP
5.11 20% Discount from MSRP
Proooer 20% Discount from MSRP
Tru Spec 20% Discount from MSRP
Men's Jackets & Raincoats Horace Small 20% Discount from MSRP
Red Kao 25% Discount from MSRP
Port Authority 20% Discount from MSRP
Libertv 20% Discount from MSRP
5.11 20% Discount from MSRP
HarrinQton 20% Discount from MSRP
Neese 20% Discount from MSRP
Auburn 20% Discount from MSRP
Women's Jackets & Horace Small 20% Discount from MSRP
Raincoats
Red Kap 25% Discount from MSRP
Port Authoritv 20% Discount from MSRP
Liberty 20% Discount from MSRP
5.11 20% Discount from MSRP
Harrington 20% Discount from MSRP
Neese 20% Discount from MSRP
Auburn 20% Discount from MSRP
Accessories (headwear, Broome 20% Discount from MSRP
belts, etc.)
Port Authority 20% Discount from MSRP
Adams 20% Discount from MSRP
Upoong 20% Discount from MSRP
Anvil 20% Discount from MSRP
Otto 20% Discount from MSRP
Boston Leather 20% Discount from MSRP
5.11 20% Discount from MSRP
Proooer 20% Discount from MSRP
Blackhawk 20% Discount from MSRP
Blackinton 20% Discount from MSRP
IN WITNESS WHEREOF, the parties hereto have caused this Amendment No. 1 to be
executed in their names by their duly authorized officials as of the date first set forth above.
ATTEST: CITY OF MIAMI BEACH
City Clerk Mayor
ATTEST: CONTRACTOR:
Signature: Signature
Print Name I Title Print Name I Title
Page 3 of3
Amendment 1 to Agreement Pursuant to /TB 25-10111
230
AMENDMENT NO. 1
TO THE AGREEMENT
BETWEEN
THE CITY OF MIAMI BEACH, FLORIDA
AND
ALL UNIFORM WEAR, INC.
DATED ------
FOR THE PROVISION OF UNIFORMS, SAFETY SHOES AND BOOTS, AND ACCESSORIES.
This Amendment No. 1 to the Agreement made and entered this __ day of ______ _
2014, by and between the CITY OF MIAMI BEACH, a municipal corporation existing under the laws
of the State of Florida (hereinafter referred to as City), having its principal offices at 1700 Convention
Center Drive, Miami Beach, Florida 33139, and All Uniform Wear, a Florida corporation, having its
offices at 2605 West 8 1h Street, Hialeah, Florida 3301 O (hereinafter referred to as "Contractor'').
RECITALS
WHEREAS, pursuant to Invitation to Bid (ITB) 25-10/11, the Mayor and City Commission, on
December 14, 2011, approved and authorized the Mayor and City Clerk to execute an Agreement
with Contractor for the provision of uniforms and related items as noted in the ITB (the Agreement);
and
WHEREAS, neither the Agreement nor the ITB provide an option for balance of line items to
replace discontinued items or supplement the items noted in the ITB; and
WHEREAS, the City is desirous of purchasing balance of line uniforms and related items to
replace discontinued items and supplement those items noted in the ITB; and
WHEREAS, Contractor has agreed to furnish the supplemental balance of line items in
accordance with Article 2 of this Amendment 1 to Agreement; and
WHEREAS, Contractor agrees that all other terms and conditions of the Agreement shall
remain in full force and effect; and
NOW, THEREFORE, the parties hereto, and in consideration of the mutual promises,
covenants, agreements, terms, and conditions herein contained, and other good and valuable
consideration, the respect and adequacy are hereby acknowledged, do agree as follows:
1. ABOVE RECITALS
The above recitals are true and correct and are incorporated as a part of this Amendment
No. 1.
Page 1of2
Amendment 1 to Agreement Pursuant to /TB 25-10111
231
2. BALANCE OF LINE OPTIONS
Contractor agrees to furnish all balance of line uniforms and related items to the City in
accordance with the following discount rates per manufacturer. Contractor shall furnish
documentation verifying manufacturer's MSRP with each invoice:
TYPE DISTRIBUTOR CATALOG BILLING RATE
Men's Pants & Shorts Red Kao 25% Discount from MSRP
Dickies 25% Discount from MSRP
Blau er 20% Discount from MSRP
5.11 20% Discount from MSRP
San mar 25% Discount from MSRP
Men's Shirts 5.11 20% Discount from MSRP
Blauer 20% Discount from MSRP
San mar 25% Discount from MSRP
Red Kap 25% Discount from MSRP
Women's Pants & Shorts 5.11 20% Discount from MSRP
Dickies 25% Discount from MSRP
Red Kap 25% Discount from MSRP
Women's Shirts 5.11 20% Discount from MSRP
Blauer 20% Discount from MSRP
Sanmar 25% Discount from MSRP
Red Kap 25% Discount from MSRP
Men's Jackets & Raincoats Red Kap 25% Discount from MSRP
Dickies 25% Discount from MSRP
Blauer 20% Discount from MSRP
5.11 20% Discount from MSRP
Women's Jackets & 5.11 20% Discount from MSRP
Raincoats
Blauer 20% Discount from MSRP
Occunomix 20% Discount from MSRP
Dickies 20% Discount from MSRP
Accessories (headwear, Sanmar 25% Discount from MSRP
belts, etc.)
5.11 20% Discount from MSRP
Boston Leather 20% Discount from MSRP
IN WITNESS WHEREOF, the parties hereto have caused this Amendment No. 1 to be
executed in their names by their duly authorized officials as of the date first set forth above.
ATTEST: CITY OF MIAMI BEACH
City Clerk Mayor
ATTEST: CONTRACTOR:
Signature: Signature
Print Name I Title Print Name I Title
Page 2of2
Amendment 1 to Agreement Pursuant to /TB 25-10111
232
AMENDMENT NO. 1
TO THE AGREEMENT
BETWEEN
THE CITY OF MIAMI BEACH, FLORIDA
AND
SWAGO T-SHIRTS, INC.
DATED ------
FOR THE PROVISION OF UNIFORMS, SAFETY SHOES AND BOOTS, AND ACCESSORIES.
This Amendment No. 1 to the Agreement made and entered this __ day of ______ _
2014, by and between the CITY OF MIAMI BEACH, a municipal corporation existing under the laws
of the State of Florida (hereinafter referred to as City), having its principal offices at 1700 Convention
Center Drive, Miami Beach, Florida 33139, and Swago T-Shirts, Inc., a Florida corporation, having
its offices at 1020 Northwest 1st Court, Hallandale Beach, Florida 33009 (hereinafter referred to as
"Contractor").
RECITALS
WHEREAS, pursuant to Invitation to Bid (ITB) 25-10/11, the Mayor and City Commission, on
December 14, 2011, approved and authorized the Mayor and City Clerk to execute an Agreement
with Contractor for the provision of uniforms and related items as noted in the ITB (the Agreement);
and
WHEREAS, neither the Agreement nor the ITB provide an option for balance of line items to
replace discontinued items or supplement the items noted in the ITB; and
WHEREAS, the City is desirous of purchasing balance of line uniforms and related items to
replace discontinued items and supplement those items noted in the ITB; and
WHEREAS, Contractor has agreed to furnish the supplemental balance of line items in
accordance with Article 2 of this Amendment 1 to Agreement; and
WHEREAS, Contractor agrees that all other terms and conditions of the Agreement shall
remain in full force and effect; and
NOW, THEREFORE. the parties hereto, and in consideration of the mutual promises,
covenants, agreements, terms, and conditions herein contained, and other good and valuable
consideration, the respect and adequacy are hereby acknowledged, do agree as follows:
1. ABOVE RECITALS
The above recitals are true and correct and are incorporated as a part of this Amendment
No. 1.
Page 1 of2
Amendment 1 to Agreement Pursuant to /TB 25-10111
233
2. BALANCE OF LINE OPTIONS
Contractor agrees to furnish all balance of line uniforms and related items to the City in
accordance with the following discount rates per manufacturer. Contractor shall furnish
documentation verifying manufacturer's MSRP with each invoice:
TYPE DISTRIBUTOR CATALOG BILLING RATE
Men's Pants & Shorts Red Kap 25% Discount from MSRP
Dickies 25% Discount from MSRP
Men's Shirts Sanmar 25% Discount from MSRP
Alpha 25% Discount from MSRP
Women's Pants & Shorts Dickies 25% Discount from MSRP
Red Kap 25% Discount from MSRP
Women's Shirts San mar 25% Discount from MSRP
Men's Jackets & Raincoats N/A
Women's Jackets & N/A
Raincoats
Accessories {headwear, Alpha 25% Discount from MSRP
belts, etc.)
IN WITNESS WHEREOF, the parties hereto have caused this Amendment No. 1 to be
executed in their names by their duly authorized officials as of the date first set forth above.
ATTEST: CITY OF MIAMI BEACH
City Clerk Mayor
ATTEST: CONTRACTOR:
Signature: Signature
Print Name I Title Print Name I Title
Page 2 of2
Amendment 1 to Agreement Pursuant to /TB 25-10/11
234
AMENDMENT NO. 1
TO THE AGREEMENT
BETWEEN
THE CITY OF MIAMI BEACH, FLORIDA
AND
UNICOMMERCE, INC.
DATED ______ .
FOR THE PROVISION OF UNIFORMS, SAFETY SHOES AND BOOTS, AND ACCESSORIES.
This Amendment No. 1 to the Agreement made and entered this __ day of ______ _
2014, by and between the CITY OF MIAMI BEACH, a municipal corporation existing under the laws
of the State of Florida (hereinafter referred to as City), having its principal offices at 1700 Convention
Center Drive, Miami Beach, Florida 33139, and Unicommerce, Inc., a Florida corporation, having its
offices at 8085 Northwest 90 1h Street, Medley, Florida 33166 (hereinafter referred to as "Contractor").
RECITALS
WHEREAS, pursuant to Invitation to Bid (ITS) 25-10/11, the Mayor and City Commission, on
December 14, 2011, approved and authorized the Mayor and City Clerk to execute an Agreement
with for the provision of uniforms and related items as noted in the ITS
(the Agreement); and
WHEREAS, neither the Agreement nor the ITB provide an option for balance of line items to
replace discontinued items or supplement the items noted in the ITB; and
WHEREAS, the City is desirous of purchasing balance of line uniforms and related items to
replace discontinued items and supplement those items noted in the ITS; and
WHEREAS, Contractor has agreed to furnish the supplemental balance of line items in
accordance with Article 2 of this Amendment 1 to Agreement; and
WHEREAS, Contractor agrees that all other terms and conditions of the Agreement shall
remain in full force and effect; and
NOW, THEREFORE, the parties hereto, and in consideration of the mutual promises,
covenants, agreements, terms, and conditions herein contained, and other good and valuable
consideration, the respect and adequacy are hereby acknowledged, do agree as follows:
1. ABOVE RECITALS
The above recitals are true and correct and are incorporated as a part of this Amendment
No. 1.
Page 1of2
Amendment 1 to Agreement Pursuant to /TB 25-10111
235
2. BALANCE OF LINE OPTIONS
Contractor agrees to furnish all balance of line uniforms and related items to the City in
accordance with the following discount rates per manufacturer. Contractor shall furnish
documentation verifying manufacturer's MSRP with each invoice:
TYPE DISTRIBUTOR CATALOG BILLING RATE
Men's Pants & Shorts Sanmar 25% Discount from MSRP
Blue Generation 25% Discount from MSRP
Broder 25% Discount from MSRP
Men's Shirts San mar 25% Discount from MSRP
Blue Generation 25% Discount from MSRP
Broder 25% Discount from MSRP
Women's Pants & Shorts San mar 25% Discount from MSRP
Women's Shirts Sanmar 25% Discount from MSRP
Blue Generation 25% Discount from MSRP
Broder 25% Discount from MSRP
Men's Jackets & Raincoats San mar 25% Discount from MSRP
Broder 25% Discount from MSRP
Women's Jackets & San mar 25% Discount from MSRP
Raincoats
Broder 25% Discount from MSRP
Accessories (headwear, Edwards 25% Discount from MSRP
belts, etc.)
San mar 25% Discount from MSRP
Broder 25% Discount from MSRP
IN WITNESS WHEREOF, the parties hereto have caused this Amendment No. 1 to be
executed in their names by their duly authorized officials as of the date first set forth above.
ATTEST: CITY OF MIAMI BEACH
City Clerk Mayor
ATTEST: CONTRACTOR:
Signature: Signature
Print Name I Title Print Name I Title
Page 2 of2
Amendment 1 to Agreement Pursuant to /TB 25-10111
236
RESOLUTION TO BE SUBMITTED
237
THIS PAGE INTENTIONALLY LEFT BLANK
238