C7N-Execute Change Order 1 Automatic Meter Readers For Venetian IslandsCOMMISSION ITEM SUMMARY
Condensed Title:
A Resolution Of The Mayor And City Commission Of The City Of Miami Beach, Florida, Approving And
Authorizing The Mayor And City Clerk To Execute Change Order No. 1 To Lanzo Construction Co.
Florida, For The Purchase And Installation Of Automatic Meter Readers For The Venetian Islands Bid
Package 13C Right-Of-Way Infrastructure Improvement Project, In The Amount Of $195,532 Plus
$19,553 For Contingency; For A Total Cost Of $215,085 From Previously Appropriated Funds From 423
-Gulfbreeze 2006 Fund.
Key Intended Outcome Supported:
Ensure Value and Timely Delivery of Quality Capital Projects, Improve Storm Drainage Citywide,
and Maintain City's Infrastructure.
Supporting Data (Surveys, Environmental Scan, etc.): The 2012 Customer Satisfaction Survey
indicated that over 81 % of residents rated recently completed capital improvement projects as
"excellent" or "good".
Issue:
I Shall the Mayor and City Commission Adopt The Resolution?
Item Summary/Recommendation:
As an initiative to streamline their meter reading process, Public Works Department requested that the
existing water meters be replaced with Automatic Meter Readers (AMR), during the installation of the
new water mains. The meters should have the ability to be remotely read so as not to require the
physical inspection of the meter to obtain the reading. The AMR will reduce personnel costs associated
with routine readings and improve customer service as future reading could be instantaneous. The
AMR reduces personnel meter reading time by 70%. This type of system has the capability of being
read either from a vehicle or via a fixed network of antennas.
Currently, the proposed AMR technology will receive data via a hand held device which will be used for
downloading readings to a computerized billing system. It will largely eliminate the need for estimated
bills. Since it is an automated system, the AMR eliminates the need for meter reading personnel to visit
customer properties. In addition, it allows the reading of the meters without requiring physical access to
the meter which very often is located behind fences and gates, requiring coordination for access to the
private property by City staff.
Lanzo Construction submitted the price proposal in the amount of $195,532 (Attachment A) to furnish
and install the required automatic meter readers. The Engineer of Record, Schwebke, Shishkin &
Associates (SSA), estimated that the probable construction cost for this work was $213,530, therefore,
the price proposal was acceptable.
Schwebke, Shishkin & Associates provided their assessment of the cost and submitted their
recommendation letter stating that the price proposal submitted by Lanzo was fair and reasonable (see
Attachment B). City staff also reviewed the proposal and found that the amount was fair and reasonable.
The fundinq for this work was previously approved via a budqet amendment.
Advisory Board Recommendation:
I N/A
Financial Information:
fl-~ Amount Account
1 $215,085 423-2127-069357 Gulfbreeze 2006 Fund
2
Source of 3
Funds: 4
OBPI Total $215,085
Financial Impact Summary: N/A
Cit Clerk's Office Le islative Trackin
David Martinez ext. 6972
Si n-Offs:
De Assistan
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\VENETIAN ISLANDS -Automatic Meter Readers\ITB 49-11-12 -Venetian Islands RO~, -FINAL
MIAMI BEACH AGENDA ITEM _C, _____ 7._/J_
DATE f}-/ J-/Cj
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m MIAMI BEACH "'=""
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florido 33139, www.miomibeachfl.gov
TO:
FROM:
DATE:
SUBJECT:
COMMISSION MEMORANDUM
Mayor Philip Levine and Members f the City cf mmission
Jimmy L. Morales, City Manager ~
February 12, 2014
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA, APPROVIN AND AUTHORIZING THE MAYOR AND CITY
CLERK TO EXECUTE CHANGE ORDER NO. 1 TO LANZO CONSTRUCTION CO.
FLORIDA, FOR THE PURCHASE AND INSTALLATION OF AUTOMATIC METER
READERS FOR THE VENETIAN ISLANDS BID PACKAGE 13C RIGHT-OF-WAY
INFRASTRUCTURE IMPROVEMENT PROJECT, IN THE AMOUNT OF $195,532
PLUS CONTINGENCY IN THE AMOUNT OF $19,553; FOR A TOTAL OF $215,085
FROM PREVIOUSLY APPROPRIATED FUNDS FROM 423 -GULFBREEZE 2006
FUND.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
KEY INTENDED OUTCOME SUPPORTED
Ensure value and timely delivery of quality Capital Projects
FUNDING
$215,085 423-2127-069357 Gulfbreeze 2006 Fund
BACKGROUND
Pursuant to Invitation to Bid (ITB) No. 49-11/12, for the Right-of-Way Infrastructure Improvement
Program -Venetian Islands Bid Package 13C, on March 131h, 2013, the Commission authorized
the award of a construction contract to Lanzo Construction Co. Florida, in the amount of
$9,699,509 base bid plus $640,028 for selected alternates (sanitary sewer lining and road
reconstruction) and a project contingency in the amount of $1,033,954; for a total construction
cost of $11,373,491. The project's scope of work included the connection to existing water
meters.
As an initiative to streamline their meter reading process, Public Works Department requested
that the existing water meters be replaced with Automatic Meter Readers (AMR), during the
installation of the new water mains. The meters should have the ability to be remotely read so as
not to require the physical inspection of the meter to obtain the reading. The AMR will reduce
personnel costs associated with routine readings and improve customer service as future reading
could be instantaneous. The AMR reduces personnel meter reading time by 70%. This type of
system has the capability of being read either from a vehicle or via a fixed network of antennas.
406
Commission Memorandum -Venetian Islands Bid Package 13C -Change Order No. 1
Page 2
Currently, the proposed AMR technology will receive data via a hand held device which will be
used for downloading readings to a computerized billing system. It will largely eliminate the need
for estimated bills. Since it is an automated system, the AMR eliminates the need for meter
reading personnel to visit customer properties. In addition, it allows the reading of the meters
without requiring physical access to the meter which very often is located behind fences and
gates, requiring coordination for access to the private property by City staff. In the future, the
proposed AMRs can be retrofitted to allow remote access via computer network/web access and,
staff can access each property to read the consumption real time thru this software.
COST ANALYSIS
Lanzo Construction submitted the price proposal in the amount of $195,532 (Attachment A) to
furnish and install the required automatic meter readers. The Engineer of Record, Schwebke,
Shishkin & Associates (SSA), estimated that the probable construction cost for this work was
$213,530, therefore, the price proposal was acceptable.
Schwebke, Shishkin & Associates provided their assessment of the cost and submitted their
recommendatlon letter stating that the price proposal submitted by Lanzo was fair and
reasonable (see Attachment B). City staff also reviewed the proposal and found that the amount
was fair and reasonable. The funding for this work was previously approved via a budget
amendment.
CONCLUSION
The Administration recommends that the Mayor and City Commission adopt the attached
resolution, approving and authorizing the Mayor and City Clerk to execute Change Order No. 1 to
Lanzo Construction Co. Florida, for the Right-of-Way Infrastructure Improvement Program -
Venetian Islands Bid Package 13C, in the amount of $195,532 plus $19,553 for contingency; for
a total cost of $215,085.
Attachment A -Lanzo Construction Cost Proposal
Attachment B -Schwebke Shishkin & Associates, Inc. (SS&A) Recommendation Letter
JLM/MT/DM/MER
T:\AGENDA\2014\February\VENETIAN ISLANDS -Automatic Meter Readers\ITB 49-11-12 -Venetian Islands ROW -FINAL
Memo2.doc
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February 4, 2014
Luis Leon
Schwebke-Shiskin & Associates, Inc.
3240 Corporate Way
Miramar, Florida 33025
ATTACHMENT A
Re: Venetian Islands Bid Package 13C -ITB No. 49-11/12-Price for Furnishing & Installing
Automatic Meter Reading (AMR) T ech.nology.
Luis,
As requested, the pricing for Furnishing and Installing the AMRs, including the Itron Module, is as
follows, based on the revised water meter inventory submittal SD 051-B, approved on 12/31/2013:
• Furnish & Install Automatic Meters = $195,531.33
(Please see attached sheet for cost breakdown)
• Please note, handling/temporary storage of meters, should Public Works not come to pick them
up on a daily basis, there will be a handling fee of$10.00 per meter.
If you have any questions, comments or concerns, please do not hesitate to call me.
Sincerely,
Pablo C. Riafio
Project Manger
Lanzo Construction
407 Lincoln Road Miami Beach FL 33139 Phone (954) 979-0802 Fax (786) 476-0368
www.lanzo.net
408
.i::. 0 <O Water Meter Sizes 5/8" l" 1-1/2" 2" Total Cost of AMR Units $ 190.00 EA $ 290.00 EA $ 450.00 EA $ 605.00 EA Qty per Approved Extended Water Meter Price Inventory 70 $ 13,300.00 293 $ 84,970.00 127 s 57,150.00 11 $ 6,655.00 501 Pricing for AM Rs Contractor's Bond & Unit Price TaJC(7%) Subtotal Subtotal Price for AMR Fee (10%) Insurance for AMR (2.5%) $ 931.00 $ 14,231.00 $ 1,423.10 $ 15,654.10 $ 391.35 $ 16,045.45 $ 229.22 $ S,947.90 $ 90,917.90 $ 9,091.79 $ 100,009.69 $ 2,500.24 $ 102,509.93 $ 349.86 $ 4,000.50 $ 61,150.SO $ 6,115.05 $ 67,265.55 s 1,681.64 $ 68,947.19 $ 542.89 $ 465.85 $ 7,120.85 $ 712.09 $ 7 832.94 $ 195.82 $ 8 028.76 $ 729.89 $ 195,531.33
Marie S. Johnson. P.S.M.
Ronald A. Fritz, P.S.M.
Michael J. Mey, P.S.M.
• January 30, 2014
Mr. Roberto Rodriguez
Land Surveyors -Engineers -Land Planners
3240 Corporate Way • Miramar, Florida 33025
Phone: (954) 435-7010 •Fax: (954) 438-3288
City of Miami Beach Capital Improvement Projects Office
1701 Meridian Avenue, Suite 300
Miami Beach. FL 33139
Re: Right·of-Way Venetian Islands Infrastructure Improvements Bid Package 13C
Roberto,
Alfonso c. Teno, P.E, P.S.M.
Hernando J. NlltitS, P.E.
Luis F. Leon, P.E.
Alberlo A. Mora, P .E.
John C. Tello, P.E .
Based on the attached documentation provided by Lanzo and to the best of our knowledge we find the
proposal to replace existing water meters with new Automatic Meter Readers (AMR's), inclusive of all
appurtenances, to be fair nnd reasonable.
If you have any questions please call me.
Sincerely,
~£h.L-~ 5 c/f-uod.ah~ !JIU!..
Liii~ F. Leon, P'.'E.
Project Manager
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RESOLUTION TO BE SUBMITTED
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