R5I-Amend Chapter 2 Enumeration Of Organizational Units -Malakoff------------
COMMISSION ITEM SUMMARY
Condensed Title:
An Ordinance of the Mayor and City Commission of The City Of Miami Beach, Florida, Amending Chapter 2 of the Miami
Beach City Code Entitled "Administration," by Amending Article IV Entitled "Officers And Employees," by Amending Section
2-191 Entitled "Enumeration Of Oraanizational Units."
Key Intended Outcome Supported:
Maximize efficient delivery of services; strengthen internal controls
Item Summary/Recommendation: SECOND READING
Section 2-191 of the Miami Beach City Code requires that the organizational units be created by law or ordinance. The last
time Section 2-191 was amended was when the Office of Elder Affairs was created in December 1999. Many organizational
changes have taken place since then, the most recent of which are separating Code Enforcement from the Building
Department and creating the Office of Housing and Community Development; two items that are on the agenda for your
consideration today.
Section 4-02 of the Code sets forth the functions and powers of the City Manager, which include appointing all directors of the
several departments now existing, or to be created, with the consent of the Commission, and to the remove the same at will,
except for the Legal Department and the City's Clerk's Office. Therefore, the proposed ordinance reflects a reality that has
developed over time.
While the proposed ordinance appears to reflect many new organizational units, they were already in existence upon my
arrival. During my tenure, I made departments of the following divisions: Information Technology, Communications and
Procurement. Appointees to direct those new departments were confirmed at the July 17, 2013, City Commission meeting.
The proposed ordinance was passed on first reading during the January 15, 2014 City Commission meeting. The
Administration recommends adopting the proposed ordinance on second reading at the February 12, 2014 City Commission
meeting.
Advisory Board Recommendation:
NIA
Financial Information:
Source of Amount Account
Funds: 1 NA NA
D 2 NA NA
3 NA NA
OBPI Total NA
Financial Impact Summary:
City Clerk's Office Legislative Tracking:
I Sylvia Crespo-Tabak, Human Resources Director
Si n-Offs:
Department Director Assistant City Manager City Manager
Kathie G. Brooks
ents and Offices\Code Change Summary doc 2nd
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AGENDA ITE
DATE
'
<9 MIAMI BEACH
City of Miami Beach, 1700 Convention Ceriter Drive, Miami Beach, Florido 33139, www.miomibeochfl.gov
TO:
FROM:
DATE:
SUBJECT:
COMMISSION MEMORANDUM
Mayor Philip Levine and Members f the City ti=
Jimmy L. Morales, City Manager
February 12, 2014
AN ORDINANCE OF THE MAYO AND THE CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA AMENDING CHAPTER 2 OF THE MIAMI
BEACH CITY CODE ENTITLED "OFFICERS AND EMPLOYEES" BY
AMENDING SECTION 2-191 ENTITLED "ENUMERATION OF
ORGANIZATIONAL UNITS".
SECOND READING
ADMINISTRATION RECOMMENDATION
Section 2-191 of the Miami Beach City Code requires that the organizational units be
created by law or ordinance. The last time Section 2-191 was amended was when the
Office of Elder Affairs was created in December 1999. Many organizational changes
have taken place since then, the most recent of which are separating Code Enforcement
from the Building Department and creating the Office of Housing and Community
Development; two items that are on the agenda for your consideration today.
The City Commission approved the proposed ordinance on first reading at the January
15, 2014 City Commission meeting. The Administration recommends adopting the
ordinance on second reading at the February 12, 2014 City Commission meeting.
BACKGROUND
I began my tenure as City Manager for the City of Miami Beach in April 2013, with a
strong commitment to ensuring that our residents, businesses and visitors continue to
receive the highest levels of services; a commitment which, among many other things,
called for an evaluation of the organization's structure and resulted in revisiting a
process that appears to have been dormant for the last 15 years.
While the proposed ordinance appears to reflect many new organizational units, they
were already in existence upon my arrival. During my tenure, I made departments of the
following divisions: Information Technology, Communications and Procurement.
Appointees to direct those new departments were confirmed at the July 17, 2013, City
Commission meeting.
After the departure of the Real Estate, Housing and Community Development's division
director, her responsibilities were absorbed by the director of the Department of Tourism,
Cultural and Economic Development, Max Sklar, and the Community Services Division
Director, Maria Ruiz. After months of functioning under this structure, I have given Max
Sklar permanent responsibility for real estate and asset management, and am
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City Commission Memorandum -Amending Section 2-191
February 12, 2014
Page 2 of 2
recommending the creation of the Office of Housing and Community Development to be
directed by Maria Ruiz.
CONCLUSION
The Administration recommends adopting the ordinance at the February 12, 2014 City
Commission meeting.
JLMIK!C-T/~~
T:\AGENDA\2014\February\Amendment to City Code -Departments and Offices\Memo departments and offices code
amendment 2nd Reading.docx
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ORDINANCE NO. ___ _
AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, AMENDING CHAPTER 2 OF THE
MIAMI BEACH CITY CODE ENTITLED "ADMINISTRATION," BY
AMENDING ARTICLE IV ENTITLED "OFFICERS AND EMPLOYEES,"
BY AMENDING SECTION 2-191 ENTITLED "ENUMERATION OF
ORGANIZATIONAL UNITS," BY CREATING THE OFFICE OF
COMMUNICATIONS, OFFICE OF BUDGET AND PERFORMANCE
IMPROVEMENT, INFORMATION TECHNOLOGY DEPARTMENT,
PROCUREMENT DEPARTMENT, TOURISM, CULTURE AND
ECONOMIC DEVELOPMENT DEPARTMENT, PLANNING
DEPARTMENT, OFFICE OF HOUSING AND COMMUNITY
DEVELOPMENT, AND OFFICE OF CAPITAL IMPROVEMENT
PROJECTS; ELIMINATING THE DIVISIONS UNDER OFFICES AND
DEPARTMENTS; AND FURTHER PROVIDING AMENDMENTS TO THE
NAMES OF CERTAIN DEPARTMENTS AND OFFICES; PROVIDING
FOR SEVERABILITY; REPEALING ALL ORDINANCES IN CONFLICT
THEREWITH; AND PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, there currently exists the need to make modifications to the Miami
Beach City Code in order to properly enumerate the existing administrative structure of
the City;
WHEREAS, Section 4.02 of the Code sets forth the functions and powers of the
City Manager, which include appointing all directors of the several departments now
existing, or to be created, with the consent of the Commission, and to the remove the
same at will, except for the Legal Department and the City's Clerk's Office; and
WHEREAS, the modifications contained herein
representation of the City's administrative structure.
provide an accurate
NOW THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA:
SECTION 1. That Section 2-191 of City Code Chapter 2, entitled "Administration," is
hereby amended as follows:
Section 2-191. Enumeration of organizational units.
The administration or organization units of the city shall be as follows:
(a) City manager's oOffice of the city manager.
(1) Office of community relations/public information.
(2) Office of management and budget.
(3) Office of risk management.
(4) Office of children's affairs.
(5) Office of internal audit.
(6) Office of elder affairs.
(b) Office of the City Attorney.
( c) Office of the City Clerk.
(d) Finance department.
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(e) Human resources department.
(f) Building services department.
(1) Building division.
(g) Development, design and historic preservation department.
(1) Eeonomic and comr:nunity development division.
(2) Planning, design and historic preservation division.
(h) Reereation, culture and p.E,arks and recreation department.
(1) Administration division.
(2) Beach patrol division.
(3) Parks r:naintenance division.
(4) Recreation division.
(5) Landscape maintenance division.
(i) Parking department.
(1) Administration division.
(2) On street parl<ing division.
(3) Off street parking division.
(j) Fire department.
(1) Suppression division.
(2) Rescue division.
(3) Support services division.
(4) Pre',•ention division.
(k) Police department.
(1) Office of the chief.
(2) Patrol division.
(3) Support services division.
(4) Criminal investigations division.
(5) Technical services division.
(1) General services department.
(I) Central services division.
(2) Computers and communications division.
(3) Fleet management division.
(4) Property management division.
(5) Procurement division.
(6) Construction management division.
(m) Public works department.
(I) Administration di•..-ision.
(2) Engineering division.
(3) Streets and streetlight division.
(4) Sewer division.
(5) StormiNater division.
(6) VVater division.
(7) Construction and financial management division.
(8) Environmental resources management division.
(n) Code compliance department.
(o) Convention center department.
(p) Bass Museur:n of Art department.
(q) Office of communications.
(r) Office of budget and performance improvement.
(s) Information technology department.
(t) Procurement department.
(u) Tourism. culture and economic development department.
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(v) Planning department.
(w) Office of housing and community development.
(x) Office of capital improvement projects.
* * *
SECTION 2. CODIFICATION
It is the intention of the Mayor and City Commission of the City of Miami
Beach, and it is hereby ordained that the provisions of this ordinance shall become and be
made a part of the Miami Beach City Code. The sections of this ordinance may be
renumbered or relettered to accomplish such intention, and the word "ordinance" may be
changed to "section," "article" or other appropriate word.
SECTION 3. REPEALER
All ordinances or parts of ordinances in conflict herewith be and the same
are hereby repealed.
SECTION 4. SEVERABILITY
If any section, subsection, clause or provision of this Ordinance is held
invalid, the remainder shall not be affected by such invalidity.
SECTION 5. EFFECTIVE DATE
This Ordinance shall take effect on the __ day of _______ _
2014.
PASSED AND DULY ADOPTED by the Mayor and Clty Commission of the City of
Miami Beach, Florida, this day of , 2014.
ATIEST:
Rafael E. Granado
City Clerk
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Philip Levine
Mayor
APPROVED AS TO
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16NE I THURSDAY, JANUARY 30, 2014 NE
MIAMI BEACH
CITY OF MIAMI BEACH
NOTICE OF PUBLIC HEARINGS
MiamiHerald.com I MIAMI HERALD
NOTICE IS HEREBY given that the !allowing public heatings will be heard by the Mayor and City Commission of the City of Miami Beach, Florida, in the Commission Chambers, 3rd Floer, City Hall, 1700 ConventiOn Center
Drive, Miami Beach, Florida, on Wednesday, February 12, 2014:
10:10 a.m. -Single Family Development Regulations I An Ordinance Amending The Land Deve!opment Regulations Of The Code DI The City Of Miami Beach, Florida, By Amending Chapter 142, "Zoning Districts And
Regulations," Division 2, ''RS-1, RS-2, RS-3. RS-4 Single-Family Residential Districts," By Amending The Criteria And Procedures For The Review And Approval Of Single-Family Residential Construe1ion. By Rcpl<icing The
, Sir.gle-Family Residential Review Panel, By Clari~Jing And Amending The Standards And Procures For Reviewing New Construction And Additions In Single Family Districts, Including Modifications To Loi Coverage, Unit Size
And Overall Height, By Clarrfying The Below Flood Level Construction Requirements Far Affected .Properties In High Flood Zones, And By Clarifying Setback And Lat Coverage Requirements. lnqwrfes may be directed to tile
Planning Depar'Jlient at 305-673-7550.
10:25 a.m. -ArcMecturally Significirnt Single Family Home Retention Incentives I An Ordinance Amending The Land Development Regulations 01 The Cade OIThe City Of Miami Beach, By Amending Chapter 142, "Zoning
Districts And Regu!aMns," Article II. "District Regulations," Di•1i~on 2, "Single-Family Residential Districts," By Revising The Standards And Review Requirements For New C-Onstruction. Additions And Modifications To
Properties That Contain An Architecturally Significant Single family Home Not Localed Within A Designated Historic District Inquiries may be directed lo the Planning Department al 305-673-1550.
10:40 a.m.-Alton Road H1sto11c Distrie1 Buffer Overlay I Ordinance.~mending The Code Of The City Of Miami B€ach, florida, By Amending Chapter 142, "Zoning Districts And Regulations," Article Ill, "Overla~ Districts." Creating
Division 8 ''Alton Road -Historic District Buffer Overlay,' By Including Section 142-858 "Location And Purpose," And Section 142-859 "Development Regula11ons," Including Among other Provisions Regulations On Maximum
Floor Area Ratio; Maximum Building Height; Minimum Setbacks; Building Separation; DemolitiOn Or Adllilions To Contributing Buijdings In An Historic District; And Land Use RegulatiOns Far Location Of Retail Uses, Restaurants,
Bars, Entertainment Establishments, Alcoholic Beverage Establishments And Similar Uses; Requiring Conditional Use Approval Of Such Uses In Excess 0110,000 Sq Ft.; And Prohibiting Alcoholic Beverage And Entertainment
Establishments In Open Areas With Exceptions As Prescribed In The Ordinance. /nqumes may be directed to the Planning Department at 305-673·1550.
10;55 a.m. -Mechanical Parking Syslsms I Ordinance Amending The Land Development Regulations OfThe City Code By Amending Chapter 130 "Off-Street Parking." Article II "Districts, Requirements," Section 130-38,
"Mechanical And Roootic Parking Systems," By Modifying The Requirements Rlr Mechanical Parking Devices And Robotic Parking Systems Inquiries may IJe directed to the Planning Department at 305-673-1550.
11:05 a.m. -Talmudic University-RM-2 Heights I Ordinance Amending The Land Development Regulations Dflhe Co~e OfThe City Of Miami Beach, By Amending Chapter 142, "Zoning Districts And Regulations," Art'cle II,
"District Regulations," Subdivision I\( "RM·2-Residential Multifamily, Medium Intensity," Section 142-217, "Area Requirements," To Modify The Requirements For Maximum Building HeightAnd Maximum Number Of Stor;es
Wrthin The AM-2 District Along Alton Road Between Arthur Godtrey Road And West 34th Street Inquiries may be directed to the Planning Department at 305-673-1550.
11:15 a.m. -Ordinance Amending The Code 01ne City Of Miami Beach, By Amending Chapter 54, Entitled "Flocds," By Amending Article II, Entitled "Floodplain Management," By Amending Division 1, Entitled "Generally," Ry
Amending Section 54,35, Entitled "Definitions" By Amending The Definttion Of "SullStantial Improvement" To Apply To lmproveme11ts Taking Place During A One Year Period Instead Of Ouring A five Year Period. Inquiries may
be directed to the Building Department at 305-673-7610.
11:25 a.m. -Ordinance Amending Chapter 2 OiThe City Cude, Entitled "Admir1islrati@," By Amending Article Ill, Entitled "A~encies, Boards And Committees" Ta Streamline The City's Boards By Expanding The PowErs, nutiBs
An<l/Or Member>hip Of Cer!ain A~er.cies. Boards And Ccmmittees And Abolishing Tho:ie That Are Superseded By The Enhanced Agencies, Boards, And Committees. Inquiries may be directed ta the City Attorney's Office ~t
305-573-7470.
11:35 a.m. -No Wake Zana Ordinance/Ordinance Amending The Code O! The City Of Miami Beach, By Amending Chapter 66, Entitled "Marine Structures, Facilities And Vehicles," By Amending Article II, Entitled "Restrir,ted
Wake Zones," By Amendina Section 66-43, Entitled ·'Resirir-ted Amas," By Amend.ng Subsection C Thereof Regarding The Slow Speed, Minimum Wake Zone Sy Amending The Boundaries Thereof And Amending .A,ea C On
v.r.e Appendix Thereto. Inquiries may be directed to tho City Al!omey'S Office a! 305~573-7410
V 11:45 a.m. -Ordinance Amending Chapter 2 Of The Miami Beach City Code Entitled "Administration," By Amending Article IV Entitled "Officers And Employees," By Amending Section 2-191 Entitled "Enumeration Of
Orgarn<at1onal Untts," fly Creat;ng The Ofttce Of Ccmmurncatiuns, Office 01 Budget And Performance Improvement, lnformat1on Technology Department, Procurement Department, Tourism, Cutt~re And Economic Development
Department, Planning Department, Office Of Housing AM Community Development, And Office Of Ca;iital lmprov~ment Projects; Eliminating The Divisions Under Offices And Oepartmenlo; And Further Providing Amendments
To The Names 01 Certain Departments And Offices. Inquiries may be directed to lhe Human Resources Department at 305-673-7524.
11:55 a.m. -MBERP For GSAF _, Ordirance Implementing Provisions Of Tre 2012-2015 Collecti'e llsrgaining Agreement Between The City And The Government Super•1isors Association Of Florida, OPEIU, Local 100 (GSAFJ;
Amending The Miami Beach Eriployees' Retirement Pia~ Created By Ordirar.ce 2006-3504, Arnendin~ Section 2.26 Of The Plan By fatending The Deterred Retirement Option Plan (DROP) Program From Three (31 To Five
(5) Years For Elig'ble Members: Amending Section ~ 13 To Reflect Amended Eligibility And Participation Requirements And Amended DROP Pion Fe<Hures; Amending Section 4.03 By Eliminating Tlie Purchase Of Additional
Creditable Service For Certain Mc'llbe:s· Amending Section 6.03 Requi;ing The City To Conbbute At Least The Mormal Gust Ta PEns:on Ear.h Year Requiring An faperience Study At Least Every Three i,3:, Yems And Requ1rw.g
Five (5), Ten \10) And Twenty 1201 Year Projections Of Required Pensior. Cnn<ri:Jutions As Part 01 The A~nual AC1uarial Valuation. lnqui:ies may be direrted to the Hunwn Resourr::es Department at 305-673-7524
Dr. Stanley Sutnick Cilizeil's forum -Pursuant to Resolution No. 2013-28440, the times fer the Dr. Stan!ey Sumick Ctti1en's forum have been changed to 8:30 am. and 1 :OD p.m., or as soon· as possible toereMter
Appruximate!y thirty mir,cit;;s 'Nil: be;,; located to each se>sicn, with indivicuals bei:1g iiml;ed to no nwe than lt1ree m;nutes or for a period establis~ed by the Mayor. No appointment or advance rot1ficatar is ncecec ir, rnJer
to speaK to the Co1rnrnssion during this Forum.
i~JTEREST'OD FAR71ES ~,~e invir.ed tJ apDEar at this mee\ing, or be re~resentad by <-r, agEnl. or to express their views in writing addressed to the Cily Gem mission, c/o the City Clerk. 1700 Ccnvent;uo Ce~tgr Drive, 1'' Floor.
'~rly Ha!:, ~.11ar::i Bd"c~. Flcrid" 33138. Copies of tiles~ itecns are availablD fiJi p·J~lic irspecticn d:mng normal business liours in the Ci!y Clerk's Oftice, 170U Convention Center Drive, 1' Floor, Cit/ Hall, M12n•i 8e11ch.
Florida 33139. Tl11s rneet;ng, or nny item herein. may be co111111ued, and 11nder such cirwmstances, adJit1onal legal notice need not be provideu.
Rafael E. Granado. City Cleek
Crty o1 Miami Beach
Pursuant to Sectio;i 286.0105, F:a. S;at., llie City lwrnby ac~ises the public that: if a persori decides to appeal any decision made by the City Commission with respect to any matter considered at its meeting or its hearing,
such persc.n rr.ust ensure \~at a ve'bat:m record of the proceedings is rr.ade, which record ircludes liie testimony and evidence upon which the appeal is to he based. Tuis notice does not constitute corisent by tne City for
!he introduction or admiss:on of otherwise i~adrnissible or irrelevant evidence, nor does it authorize challenges or appeals nut otherwise allowed by law.
To request this rna1eri"I in accessible fmmat, sign language interpreters. information 011 access far parsons with disabilities and/or any a~coll'modalion to review any document or participate in any City-sponsored proce~d111g,
pi ease contact us five days 1n acvance at 305-673-7411 \Voice; or TTY users may also call the flurida Relay Service at 711.
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