C2E-Award Contract Handrail System At UNIDAD Bldg Terrace At N Shore BandshellCOMMISSION ITEM SUMMARY
Request for Approval to Award A Contract, Pursuant To Invitation To Bid No. 2014-149-SR, Fabrication And Installation Of
Handrail S stem At The UNlOAD Buildin Terrace At North Shore Bandshell Park
Ensure well maintained facilities and ensure quality and timely delivery of capital projects.
Supporting Data (Surveys, Environmental Scan, etc: NfA
Item Summa /Recommendation:
The purpose of Invitation to Bid (ITB) No. 2014-149-SR is to establish a contract, by means of sealed bids, with a
qualified firm to provide the fabrication and installation of a new stainless steel handrail system at the North Shore
Bandshell Park. The North Shore Bandshell Park is located in the heart of North Beach, along Collins Avenue,
between 72nd and 73rd Streets. As part of the construction of the North Beach Oceanfront Center, which is
located within this park, an elevated platform was constructed along the east side of the building. This platform,
originally designed as bleachers for spectators to observe events at the sand bowl, is elevated between eighteen
and twenty-four inches above grade. Although neither the Florida Building Code nor the Life Safety Code mandate
railings for a raised platform that is less than thirty inches above grade, upon careful consideration, the
Administration believes it is in the City's best interest to install railings to prevent visitors from accidentally stepping
off the edge, especially at night when visibility is greatly reduced.
ITO 2014-109-SR was issued on January 15, 2014 via Public Purchase. Two (2) quotes were received resulting
from this ITO Process: one from George's Welding Services, Inc. and the other from Suncor, Inc. It was then
discovered that the prices were above the $25,000 threshold. Therefore, pursuant to City Code, an ITB needed to
be issued.
Invitation to Bid (ITB) 2014-149-SR was issued on February 10, 2014, with an opening date of February 18, 2014.
One (1) bid was received resulting from the solicitation process from George's Welding Services, Inc. Through the
Department of Procurement Management's review of the bid for responsiveness, it was deemed responsive
pursuant to the requirements listed in the Solicitation. In determining responsiveness of the responding bidder, the
Department of Procurement Management has verified that George's Welding Services, Inc. met the minimum
requirements, financial capacity requirements, and past performance requirements set forth within the solicitation
as noted in more detail in the attached memorandum. As a comparison to the price that was submitted by
George's Welding Services, Inc. for the resultant ITB process currently being recommended for award, Suncor,
Inc. submitted a price for the same scope of work for $92,500.00. Based on the above, it is recommended that
George's Welding Services, Inc. be awarded the contract.
RECOMMENDATION
After considering the review and recommendation of City staff, the City Manager exercised his due diligence and
is recommending to the Mayor and the City Commission to award a contract to George's Welding Services, Inc.
CONCLUSION
The Administration recommends the award of the contract to George's Welding Services, Inc., the lowest
responsive, responsible bidder pursuant to Invitation to Bid (ITB) 2014-149-SR, for the Fabrication and Installation
of a Handrail System at the UNIDAD Building Terrace at North Shore Bandshell Park, in the amount of
$65, 120.00; plus approve a owner's project contingency fund of ten percent (1 0%) in the amount of $6,512.00 for
a not-to-exceed rand total of $71 ,632.00.
Advisory Board Recommendation:
INA
Financial Information:
Source of Amount
Funds: 1 $71,632.00 P·~ Total $71,632.00
Financial Impact Summary:
MIAMI BEACH
Account
390-2538-069357 -Miami-Dade County GO Bond
88
JLM
NIDAD Bldg Handrail SUMMAR
AGENDA 'ITEM _C_;L_E_,--
DATE $-s--f'{
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MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Philip Levine and Members oft e City Co
FROM: Jimmy L. Morales, City Manager
DATE: March 5, 2014
SUBJECT: REQUEST FOR APPROVAL TO AWARD A CONTRACT, PURSUANT TO
INVITATION TO BID NO. 2014-149-SR, FABRICATION AND INSTALLATION OF
HANDRAIL SYSTEM AT THE UNlOAD BUILDING TERRACE AT NORTH
SHOREBANOSHELLPARK
ADMINISTRATION RECOMMENDATION
Approve the award of contract.
KEY INTENDED OUTCOME SUPPORTED
Ensure well maintained facilities and ensure quality and timely delivery of capital projects.
FUNDING
$71 ,632.00 390-2538-069357-Miami Dade County GO Bond
$71,632.00 Total
Should additional funding be required due to increased need of services, it will be subject to the
review and approval of the Office of Budget and Performance Improvement (OBPI).
BACKGROUND INFORMATION
The purpose of Invitation to Bid (ITB) No. 2014-149-SR is to establish a contract, by means of
sealed bids, with a qualified firm to provide the fabrication and installation of a new stainless
steel handrail system at the North Shore Bandshell Park. The North Shore Bandshell Park is
located in the heart of North Beach, along Collins Avenue, between 72nd and 73rd Streets. As
part of the construction of the North Beach Oceanfront Center, which is located within this park,
an elevated platform was constructed along the east side of the building. This platform,
originally designed as bleachers for spectators to observe events at the sand bowl, is elevated
between eighteen and twenty-four inches above grade. Although neither the Florida Building
Code nor the Life Safety Code mandate railings for a raised platform that is less than thirty
inches above grade, upon careful consideration, the Administration believes it is in the City's
best interest to install railings to prevent visitors from accidentally stepping off the edge,
especially at night when visibility is greatly reduced.
89
Commission Memorandum-fTB 2014-149-SR-Fabrication & Installation of Handrail System at the UNlOAD
Building Terrace at North Shore Bandshe/1 Park
March 5, 2014
Page 2
ITB PROCESS
Invitation to Bid (ITS) 2014-149-SR was issued on February 10, 2014, with an opening date of
February 18, 2014. No addenda were issued.
Notices were posted on the Public Group and Florida Purchasing Group websites. Notices were
also delivered by E-mail to potential bidders. The advertisements resulted in the receipt of one
(1) bid from George's Welding Services, Inc.
Responsiveness Verification: The ITB stated that the lowest responsive, responsible bidder
meeting all terms, conditions, and specifications of the ITB will be recommended for award.
Veterans and local preferences were considered during the tabulation of the bids
received. Please note that neither veteran nor local preference was applied to any of the
bidders.
Through the Department of Procurement Management's review of the bid for responsiveness,
George's Welding Services, Inc. was deemed responsive pursuant to the requirements listed in
the solicitation. In determining responsiveness of the responding bidder, the Department of
Procurement Management has verified the following:
A. Minimum Requirements
George's Welding Services, Inc. is a state certified and licensed contractor and is
authorized to perform this type of service.
B. Financial Capacity
A Dun & Bradstreet (D&B) Supplier Qualifier Report (SQR) was obtained indicating that
George's Welding Services, Inc. has a low Supplier Evaluation Risk (SER) rating (rating
of 2 on a scale of 9, with 1 being the lowest).
C. Past Performance
It has been confirmed that George's Welding Services Inc. has successfully completed
three (3) projects similar in scope and volume as the work referenced in the Contract
Documents. References contacted provided positive reviews.
As a result of the Department of Procurement Management's responsiveness review process,
the following table provides the proposed base bid prices and total prices including a ten
percent ( 10%) owner's contingency fund for unforeseen circumstances during construction.
Base Bid 10% Owner's Total Contract Vendor Name Amount Contingency Amount Fund
George's Welding Services, Inc. $65,120.00 $6,512.00 $71,632.00
Historical Price Comparison: ITO 2014-109-SR was issued on January 15, 2014 via Public
Purchase. Two (2) quotes were received resulting from this ITO Process: one from George's
Welding Services, Inc. and the other from Suncor, Inc. Since both prices were above the
$25,000 threshold, pursuant to City Code, an ITB needed to be issued. As a comparison to the
price that was submitted by George's Welding Services, Inc. for the resultant ITB process
currently being recommended for award, Suncor, Inc. submitted a price for the same scope of
work for $92,500.00.
90
Commission Memorandum -ITB 2014-149-SR-Fabrication & Installation of Handrail System at the UNlOAD
Building Terrace at North Shore Bandshe/1 Park
March 5, 2014
Page3
Based on the above, it is recommended that George's Welding Services, Inc. be awarded the
contract.
George's Welding Services, Inc. is a family owned and operated business founded by Jorge &
Luz Amador in 1984 providing welding services to those in the construction industry. Today,
George's Welding Services, Inc. is a full service facility fabricating and erecting structural steel
and miscellaneous metals in Dade, Broward, and Palm Beach Counties. They have a 2 acre full
service facility that contains over 60 employees and required equipment to manage any task.
Their previous clients range from private corporations to governmental agencies like the City of
Hialeah.
CITY MANAGER'S DUE DILIGENCE
After considering the review and recommendation of City staff, the City Manager exercised his
due diligence and is recommending to the Mayor and the City Commission to award a contract
to George's Welding Services, Inc.
CONCLUSION
The Administration recommends the award of the contract to George's Welding Services, Inc.,
the lowest responsive, responsible bidder pursuant to Invitation to Bid ( ITB) 2014-149-SR, for
the Fabrication and Installation of a Handrail System at the UNlOAD Building Terrace at North
Shore Band shell Park, in the amount of $65, 120.00; plus approve an owner's project
Contingency Fund of ten percent (1 0%) in the amount of $6,512.00 for a not-to-exceed grand
total of $~32.00.
JLM/MT/~B/DM/AD
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