C2F-Award Contract South Pointe Park Landscaping Remediation ProjectCOMMISSION ITEM SUMMARY
Condensed Title:
Request For Approval To Award A Contract, Pursuant To Invitation To Bid No. 2014-093-SR, For The
South Pointe Park Landsca e Remediation Pro·ect.
orted:
The purpose of Invitation to Bid (ITB) No. 2014-093-SR is to establish a contract, by means of sealed
bids, with a qualified firm to provide landscaping services. The scope of work consists of the
remediation of the landscaping at South Pointe Park. Work shall include the provision of all materials,
labor, and equipment to successfully permit, perform and schedule the work pursuant to the Contract
Documents and Phasing Plans, including, but not limited to, the following tasks:
• Removal and Replacement of sod and shrubs and Rehabilitation of shrubs, trees and palms
• Reconfiguration, replacement and installation of the irrigation system
• Installation of underground drainage system and connection to existing storm system
• Installation of new and/or existing paver walkways, sidewalks, steps, curbs, borders,
underground conduits, etc.
• Removal and replacement of soil material and proper disposal of removed soil materials, debris,
landscape, etc.
• Protection of all existing structures, trees, landscape, walks, fountains, utilities, signs, striping,
fences, benches, etc.
• Reconfiguration of slopes, mounds, walks, landscape, etc.
The ITB was issued on January 9, 2014. On February 19th, 2014, two (2) bids were received in
response to the ITB. In the due diligence review of bids received, it has been determined that Superior
Landscaping & Lawn Service, Inc. is the lowest responsive, responsible bidder.
RECOMMENDATION
The Administration recommends the award of the contract to Superior Landscaping & Lawn Service,
Inc., the lowest responsive, responsible bidder pursuant to Invitation to Bid (ITB) 2014-093-SR, for the
South Pointe Park Landscaping Remediation Project, in the amount of $2,656,1 04.15; plus approve a
ro·ect contin enc fund of ten ercent 10% for a not-to-exceed rand total of $2,921 ,715.00.
INA
Financial Information:
Source of Amount Account
Funds: 1 $2,921,715.00 389-2943-067357 -South Pointe Capital
~-® Total $2,921 '715.
00
Financial Impact Summary:
City Clerk's Office Legislative Tracking:
David Martinez, Extension 6927
Ci
T:\A ENDA\2014\March\Procurement\ITB 2014-093-SR-South Pointe Park Lan
SUMMARY.doc
MIAMI BEACH
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AGENDA ITEM _C_~_F __
DATE .J-~ -_{(/
{9 MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachA.gov
COMMISSION
TO: Mayor Philip Levine and Members oft
FROM: Jimmy L. Morales, City Manager
DATE: March 5, 2014
SUBJECT: REQUEST FOR APPROVAL TO WARD A CONTRACT, PURSUANT TO
INVITATION TO BID NO. 2014-093-SR FOR THE SOUTH POINTE PARK
LANDSCAPE REMEDIATION PROJECT.
ADMINISTRATION RECOMMENDATION
Approve the award of contract.
KEY INTENDED OUTCOME SUPPORTED
Ensure well maintained facilities and ensure quality and timely delivery of capital projects.
FUNDING
$2,921,715.00 389-2943-067357 -South Pointe Capital
$2,921 '715.00 Total
This funding includes the base bid price of $2,656,104.15 plus a 10% contingency fund. Should
additional funding be required due to increased need of services, it will be subject to the review
and approval of the Office of Budget and Performance Improvement (OBPI).
BACKGROUND INFORMATION
The purpose of Invitation to Bid (ITB) No. 2014-093-SR is to establish a contract, by means of
sealed bids, with a qualified firm to provide landscaping services. The scope of work consists of
the remediation of the landscaping at South Pointe Park. Work shall include the provision of all
materials, labor, and equipment to successfully permit, perform and schedule the work pursuant
to the Contract Documents and Phasing Plans, including, but not limited to, the following tasks:
• Removal and Replacement of sod and shrubs and Rehabilitation of shrubs, trees and
palms
• Reconfiguration, replacement and installation of the irrigation system
• Installation of underground drainage system and connection to existing storm system
• Installation of new and/or existing paver walkways, sidewalks, steps, curbs, borders,
underground conduits, etc.
• Removal and replacement of soil material and proper disposal of removed soil
materials, debris, landscape, etc.
• Protection of all existing structures, trees, landscape, walks, fountains, utilities, signs,
striping, fences, benches, etc.
• Reconfiguration of slopes, mounds, walks, landscape, etc.
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Commission Memorandum-ITB-2014-093-SR-For The South Pointe Park Landscape Remediation Project
March 5, 2014
Page 2
ITB PROCESS
Invitation to Bid (ITB) 2014-093-SR was issued on January 9, 2014, with an original opening
date of February 10, 2014. A total of three (3) addenda were issued to answer questions
submitted by prospective bidders, thus postponing the bid opening date to February 19th, 2014.
Notices were posted on the Public Group and Florida Purchasing Group websites. Notices were
also delivered by E-mail to potential bidders. The posting was also advertised in the Daily
Business Review local newspaper. The advertisements resulted in the receipt of (2) bids from
the following bidders:
• Superior Landscaping & Lawn Service, Inc.
• Valleycrest Landscape Development, Inc.
Responsiveness Verification: The ITB stated that the lowest responsive, responsible bidder
meeting all terms, conditions, and specifications of the ITB will be recommended for award.
Veterans and local preferences were considered during the tabulation of the bids received.
Please note that neither bidder is eligible for veteran or local preference.
Through the Department of Procurement Management's review of the bid for responsiveness,
Superior Landscaping & Lawn Service, Inc. was deemed responsive pursuant to the
requirements listed in the solicitation. In determining responsiveness of the responding bidders,
the Department of Procurement Management has verified the following:
A. Minimum Requirements
Superior Landscaping & Lawn Service, Inc. is a state certified and licensed Landscaping
Contractor and is authorized to perform this type of service.
B. Financial Capacity
A Dun & Bradstreet (D&B) Supplier Qualifier Report (SQR) was obtained indicating that
Superior Landscaping & Lawn Service, Inc. has a low Supplier Evaluation Risk (SER)
rating (rating of 1 on a scale of 9, with 1 being the lowest).
C. Past Performance
It has been confirmed that Superior Landscaping & Lawn Service, Inc. has successfully
completed three (3) municipal parks and landscaping projects similar in scope and
volume to the work detailed within the Contract Documents. References contacted
provided extremely positive reviews. In addition, Superior Landscaping & Lawn Service,
Inc. currently holds several lawn maintenance contracts with the City of Miami Beach
and is in good standing with the departmental contract managers relative to its
performance.
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Commission Memorandum-ITB-2014-093-SR-For The South Pointe Park Landscape Remediation Project
March 5, 2014
Page3
As a result of the Department of Procurement Management's responsiveness review process,
the following table provides the proposed base bid prices and total prices including a ten
percent (10%} contingency fund for unforeseen circumstances during construction.
Vendor Name Base Bid 10% Total Contract
Amount Contingency Amount
Superior Landscaping & Lawn $2,656,104.15 $265,610.85 $2,921,715.00 Service, Inc.
Valleycrest Landscape $2,918,487.69 $291,849.31 $3,210,337.00 Development, Inc.
Superior Landscaping & Lawn Service, Inc. has been creating landscape solutions for clients
throughout the State of Florida since 1982. Their previous clients range from private businesses
to governmental agencies like the City of Miami and most notably the City of Miami Beach.
CITY MANAGER'S DUE DILIGENCE
After considering the review and recommendation of City staff, the City Manager exercised his
due diligence and is recommending to the Mayor and the City Commission to award a contract
to Superior Landscaping & Lawn Service, Inc.
CONCLUSION
The Administration recommends the award of the contract to Superior Landscaping & Lawn
Service, Inc., the lowest responsive, responsible bidder pursuant to Invitation to Bid (ITS) 2014-
093-SR, for the South Pointe Park Landscaping Remediation Project, in the amount of
$2,656,1 04.15; plus approve a project contingency fund of ten percent (1 0%) for a not-to-
exceed gr~1otal of$2,921,715.00.
JLM/MT/K~DM/AD
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