C2A-Award Contract Miami Beach Golf Course Drainage Remediation ProjectCOMMISSION ITEM SUMMARY
Condensed Title:
Request for Approval to Award A Contract, Pursuant To Invitation To Bid No. 2014-094-SR, Miami Beach
Golf Course Draina e Remediation Pro"ect
Item Summary/Recommendation:
The purpose of Invitation to Bid (ITB) No. 2014-094-SR is to establish a contract, by means of sealed bids,
with a qualified firm to provide services to control and retain storm water run-off that currently floods the golf
cart asphalt lot. This project will improve the existing drainage conditions to the area abutting the New Cart
Storage Facility. The work consists of re-grading the asphalt pavement currently used for staging golf carts;
demolishing and replacing the concrete walkway and pavement to new elevations; installing new concrete
curbs; constructing a water retention pond; removing and reinstalling the existing irrigation system; and
planting new sod and landscaping.
Invitation to Bid (ITB) 2014-094-SR was issued on January 22, 2014. On February 21, 2014, seven (7) bids
were received in response to the ITB.
Through the Department of Procurement Management's review of the bid for responsiveness, the lowest
bidder, V Engineering & Consulting Corp., was deemed responsive pursuant to the requirements listed in the
solicitation. In determining responsiveness of the lowest responding bidder, the Department of Procurement
Management has verified that they meet the minimum requirements, financial capacity requirements, and
past performance requirements set forth in the solicitation as further detailed in the attached memorandum.
After considering the review and recommendation of City staff, the City Manager exercised his due diligence
and is recommending to the Mayor and the City Commission to award a contract to V Engineering &
Consulting Corporation.
RECOMMENDATION
The Administration recommends the award of the contract to V Engineering & Consulting Corporation, the
lowest responsive, responsible bidder pursuant to Invitation to Bid (ITB) 2014-094-SR, for the Miami Beach
Golf Course Drainage Remediation Project, in the amount of $139,600.00; plus approve a ten percent (1 0%)
owner's project contingency fund in the amount of $13,960.00 for a grand total of $153,560.00.
Advisory Board Recommendation:
INA
Financial Information:
Source of Amount
Funds: 1 $124,516.00 ~-
140 2 $29,044.00 v Total $153,560.00
Financial Impact Summary:
MIAMI BEACH
Account
388-2702-069357 SP _Post RDA_CDT and Municipal
Resort Tax
306-2702-069357 MB Quality of Life Resort Tax Fund-
1%
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AGENDA ITEM C ~4
DATE 1{-tf I'(
MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Philip Levine and Members o the City ommission
DATE: April9, 2014
SUBJECT: REQUEST FOR APPROVAL 0 AWARD A CONTRACT, PURSUANT TO
INVITATION TO BID NO. 2014-094-SR, MIAMI BEACH GOLF COURSE
DRAINAGE REMEDIATION PROJECT
ADMINISTRATION RECOMMENDATION
Approve the award of contract.
KEY INTENDED OUTCOME SUPPORTED
Ensure well maintained facilities and ensure quality and timely delivery of capital projects.
FUNDING
$124,516.00 388-2702-069357 SP _Post RDA_CDT and Municipal Resort Tax
$ 29,044.00 306-2702-069357 MB Quality of Life Resort Tax Fund -1%
$153,560.00 Total
Should additional funding be required due to increased need of services, it will be subject to the
review and approval of the Office of Budget and Performance Improvement (OBPI).
BACKGROUND INFORMATION
The purpose of Invitation to Bid (ITB) No. 2014-094-SR is to establish a contract, by means of
sealed bids, with a qualified firm to provide construction services to control and retain storm
water run-off that currently floods the golf cart asphalt lot. This project will improve the existing
drainage conditions to the area abutting the New Cart Storage Facility. The work consists of re-
grading the asphalt pavement currently used for staging golf carts; demolishing and replacing
the concrete walkway and pavement to new elevations; installing new concrete curbs;
constructing a water retention pond; removing and reinstalling the existing irrigation system; and
planting new sod and landscaping.
ITB PROCESS
Invitation to Bid (ITB) 2014-094-SR was issued on January 22, 2014, with an opening date of
February 21, 2014. One (1) addendum was issued to answer questions submitted by
prospective proposers.
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Commission Memorandum -ITB 20 14-094-SR-Miami Beach Golf Course Drainage Remediation
April 9, 2014
Page 2
Notices were posted on the Public Group and Florida Purchasing Group websites. Notices were
also delivered by E-mail to potential bidders. The advertisements resulted in the receipt of
seven (7) bids from the following firms:
• V Engineering & Consulting Corp
• RP Utility & Excavation Corp.
• Marks Brothers, Inc.
• FHP Tectonics Corp.
• Cast Development, LLC
• JVA Engineering Contractor, Inc.
• ERF Construction Group, Inc.
Responsiveness Verification: The ITS stated that the lowest responsive, responsible bidder
meeting all terms, conditions, and specifications of the ITB will be recommended for award.
Veterans and local preferences were considered during the tabulation of the bids
received. Please note that neither veteran nor local preference was applied to any of the
bidders.
Through the Department of Procurement Management's review of the bid for responsiveness,
the lowest bidder, V Engineering & Consulting Corp., was deemed responsive pursuant to the
requirements listed in the solicitation. In determining responsiveness of the lowest responding
bidder, the Department of Procurement Management has verified the following:
A. Minimum Requirements
V Engineering & Consulting Corp. is a state certified and licensed General Contractor
and Underground Utility & Excavation Contractor and is authorized to perform this type
of service.
B. Financial Capacity
Based on the required Dun & Bradstreet (D&B) Supplier Qualifier Report (SQR), V
Engineering & Consulting Corp. has an acceptable financial capacity to perform the
work. The ITB did not stipulate a bond requirement.
C. Past Performance
It has been confirmed that V Engineering & Consulting Corp. has successfully completed
three (3) projects similar in scope and volume as the work referenced in the Contract
Documents. References, inclusive of public agencies and municipalities, were contacted
and have provided extremely positive reviews of past performances.
As a result of the Department of Procurement Management's responsiveness review process,
the following table provides the proposed base bid prices and total prices including a ten
percent ( 10%) owner's contingency fund for unforeseen circumstances during construction.
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Commission Memorandum-ITB 2014-094-SR-Miami Beach Goff Course Drainage Remediation
April 9, 2014
Page 3
Base Bid 10% Owner's Total Contract Vendor Name Contingency Amount Fund Amount
V Engineering & Consulting $139,600.00 $13,960.00 $153,560.00 Corporation
RP Utility & Excavation Corp. $139,860.00 $13,986.00 $153,846.00
-·~
Marks Brothers, Inc. $142,453.50 $14,245.35 $156,698.85
FHP Tectonics Corp. $162,679.94 $16,267.99 $178,947.93
Cast Development, LLC $162,720.94 $16,272.09 $178,993.03
JVA Engineering Contractor, Inc. $178,575.60 $17,857.56 $196,433.16
ERF Construction Group, Inc. $189,509.00 $18,950.90 $208,459.90
Based on the above, it is recommended that V Engineering & Consulting Corporation be
awarded the contract.
V Engineering & Consulting Corporation is a Miami-Dade County Certified Small Business
Enterprise Company providing general contracting and underground utility and excavation
services for multiple public municipalities. Their previous clients include the City of North Miami
Beach, the City of Plantation, and Miami-Dade County.
CITY MANAGER'S DUE DILIGENCE
After considering the review and recommendation of City staff, the City Manager exercised his
due diligence and is recommending to the Mayor and the City Commission to award a contract
to V Engineering & Consulting Corporation.
CONCLUSION
The Administration recommends the award of the contract to V Engineering & Consulting
Corporation, the lowest responsive, responsible bidder pursuant to Invitation to Bid (ITB) 2014-
094-SR, for the Miami Beach Golf Course Drainage Remediation Project, in the amount of
$139,600.00; plus approve a ten percent (10%) owner's project contingency fund in the amount
of $13,960.00 for a grand total of $153,560.00.
J LM/MT /KGB/OM/ AD
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