R2A-Issue RFQ Flooding Mitigation Consulting ServicesCOMMISSION ITEM SUMMARY
Item Summary/Recommendation:
The City of Miami Beach does not currently have an approved consultant to perform
professional consultation services for a flooding mitigation study. The primary objective of this
study is to assist the City in identifying the most feasible alternatives for addressing long-
standing flooding issues in the City of Miami Beach by: (1) identifying successful flood
mitigation strategies used by other cities facing similar drainage and construction problems; (2)
providing an independent and unbiased peer review of the problems and proposed solutions
from previous detailed engineering studies; (3) identifying and formulating any additional
structural and non-structural options that might provide significant cost savings or lend
themselves to easier implementation, compared to previously identified alternatives; and (4)
leading a stakeholder, staff and consultant panel review of the expanded spectrum of available
solutions. Particularly attractive would be any solutions that will provide significant flooding
relief in the shorter term at a cost that is affordable to the City's storm water program, as a part
of phased approach that moves toward an ultimate, comprehensive solution. It is expected that
the final deliverable will include descriptions of the recommended concepts including
schematics, cost estimates, and implementation plan.
The intent of this RFQ is to award a contract to one ( 1 ) consultant to provide these services for
a term of three {3) years with two (2) one (1) year options to renew at the discretion of the City.
This RFQ is issued pursuant to Chapter 287.055, Florida Statutes, the Consultants
Competitive Negotiations Act (CCNA).
CONCLUSION
The Administration recommends that the Mayor and Commission authorize the issuance of the
RFQ for Flooding Mitigation Consulting Services.
RECOMMENDATION
APPROVE THE ISSUANCE OF THE RFQ
Advisory Board Recommendation:
IN/A
Financial Information:
Source of Amount Account
Funds: 1 N/A N/A
OBPI Total
Financial Impact Summary:
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51
Agenda Item
Date
Approved
~ MIAMI BEACH
City of Miami Beoch, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Philip Levine and Members of
FROM: Jimmy L. Morales, City Manager
DATE: April 9, 2014
SUBJECT: REQUEST FOR APPROVAL TO UTHORIZE THE ISSUANCE OF A REQUEST
FOR QUALIFICATIONS (RFQ} N . 2014-199-SR FOR FLOODING MITIGATION
CONSULTING SERVICES
ADMINISTRATION RECOMMENDATION
Authorize the issuance of the RFQ.
BACKGROUND
The City of Miami Beach does not currently have an approved consultant to perform
professional consultation services for a flooding mitigation study. The primary objective of this
study is to assist the City in identifying the most feasible alternatives for addressing long-
standing flooding issues in the City of Miami Beach by: (1) identifying successful flood mitigation
strategies used by other cities facing similar drainage and construction problems; (2) providing
an independent and unbiased peer review of the problems and proposed solutions from
previous detailed engineering studies; (3) identifying and formulating any additional structural
and non-structural options that might provide significant cost savings or lend themselves to
easier implementation, compared to previously identified alternatives; and (4) leading a
stakeholder, staff and consultant panel review of the expanded spectrum of available solutions.
Particularly attractive would be any solutions that will provide significant flooding relief in the
shorter term at a cost that is affordable to the City's storm water program. as a part of phased
approach that moves toward an ultimate, comprehensive solution. It is expected that the final
deliverable will include descriptions of the recommended concepts including schematics, cost
estimates, and implementation plan.
The intent of this RFQ is to award a contract to one ( 1) consultant to provide these services for
a term of three (3) years with two (2) one (1) year options to renew at the discretion of the City.
This RFQ is issued pursuant to Chapter 287.055, Florida Statutes, the Consultants Competitive
Negotiations Act (CCNA).
SCOPE OF SERVICES
Please Reference RFQ 2014-199-SR for Flooding Mitigation Consulting Services, included in
Attachment A.
52
City Commission Memorandum -RFQ For Flooding Mitigation Consulting Services
April 9, 2014
Page 2of2
MINIMUM QUALIFICATIONS
Please Reference RFQ 2014-199-SR for Flooding Mitigation Consulting Services, included in
Attachment A.
MINIMUM DOCUMENTATION SUBMITTAL REQUIREMENTS
Please Reference RFQ 2014-199-SR for Flooding Mitigation Consulting Services, included in
Attachment A.
EVALUATION/SELECTION PROCESS; CRITERIA FOR EVALUATION
Please Reference RFQ 2014-199-SR for Flooding Mitigation Consulting Services, included in
Attachment A.
CONCLUSION
The Administration recommends that the Mayor and Commission authorize the issuance of
RFQ 2014-1 99-SR for Flooding Mitigation Consulting Services.
ATTACHMENTS
• Attachment A: RFQ 2014-199-SR for Flooding Mitigation Consulting Services.
EC/AD/MT/JLM
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53
REQUEST FOR QUALIFICATIONS (RFQ)
FLOODING MITIGATION CONSULTING SERVICES
RFQ 20 14-199-SR
RFQ ISSUANCE DATE: APRIL 10,2014
STATEMENTS OF QUALIFICATIONS DUE: MAY 12,2014@ 3:00PM
ISSUED BY:
<9 MIAMI BEACH
Sandra M. Rico, Senior Procurement Specialist
DEPARTMENT OF PROCUREMENT MANAGEMENT
1700 Convention Center Drive, Miami Beach, FL 33139
305.673.7000 x 6230 I Fax: 786.373.4404 I srico@miamibeachfl.gov
www.miamibeachfl.gov
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TABLE OF CONTENTS
SOLICITATION SECTIONS: PAGE
0100 NOT UTILIZED ........................................................................................................ N/A
0200 INSTRUCTIONS TO RESPONDENTS & GENERAL CONDITIONS ........................... 3
0300 SUBMITTAL INSTRUCTIONS & FORMAT ................................................................ 10
0400 STATEMENTS OF QUALIFICATIONS EVALUATION ............................................... 12
APPENDICES: PAGE
APPENDIX A RESPONSE CERTIFICATON, QUESTIONNAIRE AND AFFIDAVITS ........ 14
APPENDIX B "NO BID" FORM .......................................................................................... 21
APPENDIX C MINIMUM REQUIREMENTS & SPECIFICATIONS .................................... 23
APPENDIX D SPECIAL CONDITIONS ............................................................................. 29
APPENDIX E INSURANCE REQUIREMENTS ................................................................. 31
RFQ 20 14-199-SR RFQ-PAGE2
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SECTION 0200 INSTRUCTIONS TO RESPONDENTS & GENERAL CONDITIONS
1. GENERAL This Request for Qualifications (RFQ) is issued by the City of Miami Beach, Florida (the "City"), as the
means for prospective Proposer to submit their qualifications, proposed scopes of work and cost Statement of
Qualifications (the "proposal") to the City for the City's consideration as an option in achieving the required scope of
services and requirements as noted herein. All documents released in connection with this solicitation, including all
appendixes and addenda, whether included herein or released under separate cover, comprise the solicitation, and
are complementary to one another and together establish the complete terms, conditions and obligations of the
Proposer and, subsequently, the successful proposer(s) (the "contractor[s]") if this RFQ results in an award.
The City utilizes PublicPurchase (www.publicpurchase.com) for automatic notification of competitive solicitation
opportunities and document fulfillment, including the issuance of any addendum to this RFQ. Any prospective
proposer who has received this RFQ by any means other than through PublicPurchase must register immediately
with PubUcPurchase to assure it receives any addendum issued to this RFQ. Failure to receive an addendum
may result in disqualification of proposal submitted.
2. PURPOSE. The primary objective of this study is to assist the City in identifying the most feasible alternatives for
addressing long-standing fiooding issues in the City of Miami Beach by (1) identifying successful flood mitigation
strategies used by other cities facing similar drainage and construction problems; (2) providing an independent and
unbiased peer review of the problems and proposed solutions from previous detailed engineering studies; (3)
identifying and formulating any additional structural and non-structural options that might provide significant cast
savings or lend themselves to easier implementation, compared to previously identified alternatives; and (4) leading
a stakeholder, staff and consultant panel review of the expanded spectrum of available solutions. Particularly
attractive would be any solutions that will provide significant flooding relief in the shorter term at a cost that is
affordable to the City's storm water program, as a part of phased approach that moves toward an ultimate,
comprehensive solution. It is expected that the final deliverable will include descriptions of the recommended
concepts including schematics, cost estimates, and implementation plan.
This RFQ is issued pursuant to Chapter 287.055, Florida Statutes, the Consultants Competitive Negotiations
Act (CCNA).
Secondary objectives include:
1. Development of performance measures for objectively demonstrating the level of success of the City's storm
water program.
2. Development of a general approach or strategy for addressing other fiooding problems throughout the city.
Balance of Page Intentionally Left Blank
RFQ 20 14-l 99-SR RFQ-PAGE3
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3. SOLICITATION TIMETABLE. The tentative schedule for this solicitation is as follows:
Solicitation Issued April 10,2014
Pre-Submittal Meeting April24, 2014@ 10:00 AM
Location indicated below.
Deadline for Receipt of Questions May 5, 2014
Responses Due May 12,2014@ 3:00PM
Evaluation Committee Review May 2014
Proposer Presentations May/June 2014
Tentative Commission Approval Authorizing June 2014 Negotiations
Contract Negotiations Following Commission Approval
4. PROCUREMENT CONTACT. Any questions or clarifications concerning this solicitation shall be submitted to the
Procurement Contact named herein, in writing, with a copy to the City Clerk's Office, Rafael E. Granado via e-mail:
RafaeiGranado@miamibeachfl.gov ; or facsimile: 786-394-4188. The Bid title/number shall be referenced on all
correspondence. All questions or requests for clarification must be received no later than seven (7) calendar days
prior to the date Statement of Qualifications are due as scheduled in Section 0200-3. All responses to
questions/clarifications will be sent to all prospective Proposer in the form of an addendum.
Procurement Contact:
Sandra M. Rico
Telephone:
305.673.7000 X 6230
Email:
srico@miamibeachfl.gov
5. PRE-STATEMENTS OF QUALIFICATIONS MEETING OR SITE VISIT(S). Only if deemed necessary by the City,
a pre-proposal meeting or site visit(s) may be scheduled.
A Pre-PROPOSAL conference will be held as scheduled in Solicitation Timeline above at the following address:
City of Miami Beach
City Hall -4th Floor
City Manager's Large Conference Room
1700 Convention Center Drive
Miami Beach, Florida 33139
Attendance (in person or via telephone) is encouraged and recommended as a source of information, but is not
mandatory. Proposers interested in participating in the Pre-Proposal Submission Meeting via telephone must follow
these steps:
(1) Dial the TELEPHONE NUMBER: 1-888-270-9936 (Toll-free North America)
(2) Enter the MEETING NUMBER: 1142644
Proposers who are interested in participating via telephone should send an e-mail to the contact person listed in this
RFP expressing their intent to participate via telephone.
RFQ 2614-199-SR RFQ-PAGE 4
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6. PRE-STATEMENTS OF QUALIFICATIONS INTERPRET AllONS. Oral information or responses to questions
received by prospective Proposer are not binding on the City and will be without legal effect, including any
information received at pre-submittal meeting or site visit(s). Only questions answered by written addenda will be
binding and may supersede terms noted in this solicitation. Addendum will be released through PublicPurchase.
7. CONE OF SILENCE. Pursuant to Section 2-486 of the City Code, all procurement solicitations once advertised
and until an award recommendation has been forwarded to the City Commission by the City Manager are under the
"Cone of Silence." The Cone of Silence ordinance is available at
http://library .municode .com/index.aspx?clientl D= 13097&statel0=9&statename=Fiorida. Any communication or
inquiry in reference to this solicitation with any City employee or City official is strictly prohibited with the of exception
communications with the Procurement Director, or his/her administrative staff responsible for administering the
procurement process for this solicitation providing said communication is limited to matters of process or procedure
regarding the solicitation. Communications regarding this solicitation are to be submitted in writing to the
Procurement Contact named herein with a copy to the City Clerk at rafaelgranado@miamibeachfl.gov.
8. SPECIAL NOTICES. You are hereby advised that this solicitation is subject to the following
ordinances/resolutions, which may be found on the City Of Miami Beach website:
http://web.miamibeachfl.gov/procuremenUscroll.aspx?id=23510
• CONE OF SILENCE..................................................................... CITY CODE SECTION 2-486
• PROTEST PROCEDURES............................................................ CITY CODE SECTION 2-371
• DEBARMENT PROCEEDINGS....................................................... CITY CODE SECTIONS 2-397 THROUGH 2-485.3
• LOBBYIST REGISTRATION AND DISCLOSURE OF FEES.................. CITY CODE SECTIONS 2-481 THROUGH 2-406
• CAMPAIGN CONTRIBUTIONS BY VENDORS................................... CITY CODE SECTION 2-487
• CAMPAIGN CONTRIBUTIONS BY LOBBYISTS ON PROCUREMENT
ISSUES...................................................................................... CITY CODE SECTION 2-488
• REQUIREMENT FOR CITY CONTRACTORS TO PROVIDE EQUAL
BENEFITS FOR DOMESTIC PARTNERS.......................................... CITY CODE SECTION 2-373
• LIVING WAGE REQUIREMENT...................................................... CITY CODE SECTIONS 2-407 THROUGH 2-410
• LOCAL PREFERENCE FOR MIAMI BEACH-BASED VENDORS......... CITY CODE SECTION 2-372
• PREFERENCE FOR FLORIDA SMALL BUSINESSES OWNED AND
CONTROLLED BY VETERANS AND TO STATE-CERTIFIED SERVICE-
DISABLED VETERAN BUSINESS ENTERPRISES............................. CITY CODE SECTION 2-374
• FALSE CLAIMS ORDINANCE......................................................... CITY CODE SECTION 70-300
• ACCEPTANCE OF GIFTS, FAVORS & SERVICES.............................. CITY CODE SECTION 2-449
9. POSTPONEMENT OF DUE DATE FOR RECEIPT OF QUALIFICATIONS. The City reserves the right to
postpone the deadline for submittal of Statement of Qualifications and will make a reasonable effort to give at least
three (3) calendar days written notice of any such postponement to all prospective Proposers through
PublicPurchase.
10. PROTESTS. Protests concerning the specifications, requirements, and/or terms; or protests after the proposal
due date in accordance with City Code Section 2-371, which establishes procedures for protested proposals and
proposed awards. Protests not submitted in a timely manner pursuant to the requirements of City Code Section 2-
371 shall be barred.
11. MIAMI BEACH-BASED VENDORS PREFERENCE. Pursuant to City of Miami Beach Ordinance No. 2011-3747,
a five (5) point preference will be given to a responsive and responsible Miami Beach-based proposer.
12. VETERAN BUSINESS ENTERPRISES PREFERENCE. Pursuant to City of Miami Beach Ordinance No. 2011-
37 48, the City shall give a five (5) point preference to a responsive and responsible proposer which is a small
business concern owned and controlled by a veteran(s) or which is a service-disabled veteran business enterprise.
RFQ 20 14-199-SR RFQ-PAGE 5
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13. DETERMINATION OF AWARD. The final ranking results of Step 1 & 2 outlined in Section V, Evaluation of
Statement of Qualifications, will be considered by the City Manager who may recommend to the City Commission
the proposer(s) s/he deems to be in the best interest of the City or may recommend rejection of all Statement of
Qualifications. The City Manager's recommendation need not be consistent with the scoring results identified herein
and takes into consideration Miami Beach City Code Section 2-369, including the following considerations:
( 1) The ability, capacity and skill of the proposer to perform the contract.
(2} Whether the proposer can perform the contract within the time specified, without delay or
interference.
{3) The character, integrity, reputation, judgment, experience and efficiency of the proposer.
(4) The quality of performance of previous contracts.
(5) The previous and existing compliance by the proposer with laws and ordinances relating to the
contract.
The City Commission shall consider the City Manager's recommendation and may approve such recommendation.
The City Commission may also, at its option, reject the City Manager's recommendation and select another Proposer
{s) which it deems to be in the best interest of the City, or it may also reject all Statement of Qualifications. Upon
approval of selection by the City Commission, negotiations between the City and the selected Proposer (s) will take
place to arrive at a mutually acceptable Agreement, including cost of services.
14. ACCEPTANCE OR REJECTION OF RESPONSES. The City reserves the right to reject any or all Statement of
Qualifications prior to award. Reasonable efforts will be made to either award the Contract or reject all Statement of
Qualifications within one-hundred twenty (120) calendar days after Statement of Qualifications opening date. A
proposer may not withdraw its Statement of Qualifications unilaterally before the expiration of one hundred and
twenty (120) calendar days from the date of Statement of Qualifications opening.
15. PROPOSER'S RESPONSIBILITY. Before submitting a Statement of Qualifications, each Proposer shall be
solely responsible for making any and all investigations, evaluations, and examinations, as it deems necessary, to
ascertain all conditions and requirements affecting the full performance of the contract. Ignorance of such conditions
and requirements, and/or failure to make such evaluations, investigations, and examinations, will not relieve the
Proposer from any obligation to comply with every detail and with all provisions and requirements of the contract,
and will not be accepted as a basis for any subsequent claim whatsoever for any monetary consideration on the part
of the Proposer .
16. COSTS INCURRED BY RESPONDENTS. All expenses involved with the preparation and submission of
Statement of Qualifications, or any work performed in connection therewith, shall be the sole responsibility (and shall
be at the sole cost and expense) of the Proposer, and shall not be reimbursed by the City.
17. RELATIONSHIP TO THE CITY. It is the intent of the City, and Proposals hereby acknowledge and agree, that
the successful Proposer is considered to be an independent contractor, and that neither the Proposer , nor the
Proposer 's employees, agents, and/or contractors, shall, under any circumstances, be considered employees or
agents of the City.
18. TAXES. The City of Miami Beach is exempt from all Federal Excise and State taxes.
19. MISTAKES. Proposals are expected to examine the terms, conditions, specifications, delivery schedules,
proposed pricing, and all instructions pertaining to the goods and services relative to this RFQ. Failure to do so will
be at the Proposer 's risk and may result in the Statement of Qualifications being non-responsive.
RFQ 20 14-199-SR RFQ-PAGE 6
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20. PAYMENT. Payment will be made by the City after the goods or services have been received, inspected, and
found to comply with contract, specifications, free of damage or defect, and are properly invoiced. Invoices must be
consistent with Purchase Order format.
21. PATENTS & ROYALTIES. Proposer shall indemnify and save harmless the City of Miami Beach, Florida, and
its officers, employees, contractors, and/or agents, from liability of any nature or kind, including cost and expenses
for, or on account of, any copyrighted, patented, or unpatented invention, process, or article manufactured or used in
the performance of the contract, including its use by the City of Miami Beach, Florida. If the proposer uses any
design, device or materials covered by letters, patent, or copyright, it is mutually understood and agreed, without
exception, that the proposal prices shall include all royalties or cost arising from the use of such design, device, or
materials in any way involved in the work.
22. MANNER OF PERFORMANCE. Proposer agrees to perform its duties and obligations in a professional manner
and in accordance with all applicable Local, State, County, and Federal laws, rules, regulations and codes. Lack of
knowledge or ignorance by the proposer with/of applicable laws will in no way be a cause for relief from responsibility.
Proposer agrees that the services provided shall be provided by employees that are educated, trained, experienced,
certified, and licensed in all areas encompassed within their designated duties. Proposer agrees to furnish to the
City any and all documentation, certification, authorization, license, permit, or registration currently required by
applicable laws, rules, and regulations. Proposer further certifies that it and its employees will keep all licenses,
permits, registrations, authorizations, or certifications required by applicable laws or regulations in full force and effect
during the term of this contract. Failure of proposer to comply with this paragraph shall constitute a material breach of
this contract.
Where contractor is required to enter or go on to City of Miami Beach property to deliver materials or perform work or
services as a result of any contract resulting from this solicitation, the contractor will assume the full duty, obligation
and expense of obtaining all necessary licenses, permits, and insurance, and assure all work complies with all
applicable laws. The contractor shall be liable for any damages or loss to the City occasioned by negligence of the
proposer, or its officers, employees, contractors, and/or agents, for failure to comply with applicable laws.
23. SPECIAL CONDITIONS. Any and all Special Conditions that may vary from these General Terms and
Conditions shall have precedence.
24. ANTI-DISCRIMINATION. The proposer certifies that he/she is in compliance with the non-discrimination clause
contained in Section 202, Executive Order 11246, as amended by Executive Order 11375, relative to equal
employment opportunity for all persons without regard to race, color, religion, sex or national origin.
25. DEMONSTRATION OF COMPETENCY.
A. Pre-award inspection of the Proposer 's facility may be made prior to the award of contract.
B. Statement of Qualifications will only be considered from firms which are regularly engaged in the business of
providing the goods and/or services as described in this solicitation.
C. Proposals must be able to demonstrate a good record of performance for a reasonable period of time, and
have sufficient financial capacity, equipment, and organization to ensure that they can satisfactorily perform the
services if awarded a contract under the terms and conditions of this solicitation.
D. The terms "equipment and organization", as used herein shall, be construed to mean a fully equipped and
well established company in line with the best business practices in the industry, and as determined by the City
of Miami Beach.
E. The City may consider any evidence available regarding the financial, technical, and other qualifications and
abilities of a proposer, including past performance (experience), in making an award that is in the best interest of
the City.
RFQ 20 14-199-SR RFQ-PAGE 7
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F. The City may require proposers to show proof that they have been designated as authorized representatives
of a manufacturer or supplier, which is the actual source of supply. In these instances, the City may also require
material information from the source of supply regarding the quality, packaging, and characteristics of the
products to be supply to the City.
26. ASSIGNMENT. The successful proposer shall not assign, transfer, convey, sublet or otherwise dispose of the
contract, including any or all of its right, title or interest therein, or his/her or its power to execute such contract, to
any person, company or corporation, without the prior written consent of the City.
27. LAWS, PERMITS AND REGULATIONS. The proposer shall obtain and pay for all licenses, permits, and
inspection fees required to complete the work and shall comply with all applicable laws.
28. OPTIONAL CONTRACT USAGE. When the successful proposer (s) is in agreement, other units of government
or non-profit agencies may participate in purchases pursuant to the award of this contract at the option of the unit of
government or non-profit agency.
29. VOLUME OF WORK TO BE RECEIVED BY CONTRACTOR. It is the intent of the City to purchase the goods
and services specifically listed in this solicitation from the contractor. However, the City reserves the right to
purchase any goods or services awarded from state or other governmental contract, or on an as-needed basis
through the City's spot market purchase provisions.
30. DISPUTES. In the event of a conflict between the documents, the order of priority of the documents shall be as
follows:
A. Any contract or agreement resulting from the award of this solicitation; then
B. Addendum issued for this solicitation, with the latest Addendum taking precedence: then
C. The solicitation; then
D. The proposer 's proposal in response to the solicitation.
31. INDEMNIFICATION. The contractor shall indemnify and hold harmless the City and its officers, employees,
agents and instrumentalities from any and all liability, losses or damages, including attorney's fees and costs of
defense, which the City or its officers, employees, agents or instrumentalities may incur as a result of claims,
demands, suits, causes of actions or proceedings of any kind or nature arising out of, relating to or resulting from the
performance of the agreement by the contractor or its employees, agents, servants, partners, principals or
subcontractors. The contractor shall pay all claims and losses in connection therewith, and shall investigate and
defend all claims, suits or actions of any kind or nature in the name of the City, where applicable, including appellate
proceedings, and shall pay all costs, judgments, and attorney's fees which may be incurred thereon. The contractor
expressly understands and agrees that any insurance protection required by this Agreement or otherwise provided
by the contractor shall in no way limit the responsibility to indemnify, keep and save harmless and defend the City or
its officers, employees, agents and instrumentalities as herein provided. The above indemnification provisions shall
survive the expiration or termination of this Agreement.
32. CONTRACT EXTENSION. The City reserves the right to require the Contractor to extend contract past the
stated termination date for a period of up to 120 days in the event that a subsequent contract has not yet been
awarded. Additional extensions past the 120 days may occur as needed by the City and as mutually agreed upon by
the City and the contractor.
33. FLORIDA PUBLIC RECORDS LAW. Proposals are hereby notified that all Bid including, without limitation, any
and all information and documentation submitted therewith, are exempt from public records requirements under
Section 119.07(1 ), Florida Statutes, and s. 24(a), Art. 1 of the State Constitution until such time as the City provides
notice of an intended decision or until thirty (30} days after opening of the proposals, whichever is earlier.
RFQ 20 14-199-SR RFQ ·PAGE 8
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Additionally, Contractor agrees to be in full compliance with Florida Statute 119.0701 including, but not limited to,
agreement to (a) Keep and maintain public records that ordinarily and necessarily would be required by the public
agency in order to perform the services; (b) provide the public with access to public records on the same terms and
conditions that the public agency would provide the records and at a cost that does not exceed the cost provided in
this chapter or as otherwise provided by law; (c) Ensure that public records that are exempt or confidential and
exempt from public records disclosure requirements are not disclosed except as authorized by law; (d) Meet all
requirements for retaining public records and transfer, at no cost, to the public agency all public records in
possession of the contractor upon termination of the contract and destroy any duplicate public records that are
exempt or confidential and exempt from public records disclosure requirements. All records stored electronically
must be provided to the public agency in a format that is compatible with the information technology systems of the
public agency.
34. MODIFICATION/WITHDRAWALS OF QUALIFICATIONS. A Proposer may submit a modified Statement of
Qualifications to replace all or any portion of a previously submitted Statement of Qualifications up until the
Statement of Qualifications due date and time. Modifications received after the Statement of Qualifications due date
and time will not be considered. Statement of Qualifications shall be irrevocable until contract award unless
withdrawn in writing prior to the Statement of Qualifications due date, or after expiration of 120 calendar days from
the opening of Statement of Qualifications without a contract award. Letters of withdrawal received after the
Statement of Qualifications due date and before said expiration date, and letters of withdrawal received after contract
award will not be considered.
35. EXCEPTIONS TO RFQ. Proposals must clearly indicate any exceptions they wish to take to any of the terms in
this RFQ, and outline what, if any, alternative is being offered. All exceptions and alternatives shall be included and
clearly delineated, in writing, in the Statement of Qualifications. The City, at its sole and absolute discretion, may
accept or reject any or all exceptions and alternatives. In cases in which exceptions and alternatives are rejected,
the City shall require the Proposer to comply with the particular term and/or condition of the RFQ to which Proposer
took exception to (as said term and/or condition was originally set forth on the RFQ).
36. ACCEPTANCE OF GIFTS, FAVORS, SERVICES. Proposals shall not offer any gratuities, favors, or anything of
monetary value to any official, employee, or agent of the City, for the purpose of influencing consideration of this
Statement of Qualifications. Pursuant to Sec. 2-449 of the City Code, no officer or employee of the City shall accept
any gift, favor or service that might reasonably tend improperly to influence him in the discharge of his official duties.
Balance of Page Intentionally Left Blank
RFQ 20 14-199-SR RFQ-PAGE 9
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SECTION 0300 SUBMITTAL INSTRUCTIONS AND FORMAT
1. SEALED RESPONSES. One original Statement of Qualifications (preferably in 3-ring binder) must be submitted
in an opaque, sealed envelope or container on or before the due date established for the receipt of proposals.
Additionally, ten (10) bound copies and one (1) electronic format (CD or USB format) are to be submitted. The
following information should be clearly marked on the face of the envelope or container in which the proposal is
submitted: solicitation number, solicitation title, proposer name, proposer return address. Statement of Qualifications
received electronically, either through email or facsimile, are not acceptable and will be rejected.
2. LATE BIDS. Statement of Qualifications are to be received on or before the due date established herein for the
receipt of Bids. Any Bid received after the deadline established for receipt of Statement of Qualifications will
be considered late and not be accepted or will be returned to proposer unopened. The City does not accept
responsibility for any delays, natural or otherwise.
3. RESPONSE FORMAT. In order to maintain comparability, facilitate the review process, and assist the Evaluation
Committee in review of responses, it is recommended that responses be organized and tabbed in accordance with
the sections and manner specified below. Hard copy submittals should be bound and tabbed as enumerated below
and should contain a table of contents with page references. Electronic copies should also be tabbed and contain a
table of contents with page references. Respondents should prepare their submittal on 8.5" x 11" paper. Please feel
free to include other materials, such as covers, appendices, brochures, etc. at your discretion.
TAB 1 Executive Summary
1. Cover Page, Letter, and Table of Contents. The cover letter must indicate Prime Respondent (see
Section II) and be signed by same.
2. Executive Summary. Provide a brief summary of no more than two (2) pages describing your firm's,
experience and qualifications, staff that will be assigned to this project, and any other relevant
information.
3. Minimum Qualifications. Submit verifiable information documenting compliance with the minimum
qualifications and requirements.
TAB2 Experience & Qualifications
Qualifications of Proposing Firm(s}. Describe experience and qualifications of the respondent in
providing the Services detailed herein.
1. Company Information: Provide background information, including company history, years in business,
number of employees, and any other information communicating capabilities and experience.
2. Relevant Experience: Summarize projects of comparable size and scope where similar services to
those described in this RFQ have been provided. For each project include:
a. Project name and location and images
b. Professional team name(s) and roles
c. Year project completed (or "In Design" or "Under Construction")
d. Short description of services provided
e. Identification of the individuals that worked on the project, and who will work on this project
f. Reference contact information
g. Project development cost
RFQ 20 14-199-SR
63
RFQ-PAGE10
~ MIAMI BEACH
3. Project Team: Provide an organizational chart of all personnel to be used for this project, if awarded;
the role that each team member will play in providing the services detailed herein; and each team
members' qualifications. A resume of each individual, including education, experience, and any other
pertinent information, shall be included for each team member to be assigned to this project.
4. Financial Capacity:
a. Provide a summary of historical gross revenues for the Prime Respondent for the past (3) three
years.
b. The respondent shall pay D&B to send the Supplier Qualifier Report (SQR) to the City through
electronic means, emailing to MariaEstevez@miamibeachfl.gov. The cost of the preparation of the
D&B report shall be the responsibility of the Respondent. The respondent can request the report
from D&B at:
https :1/suppl ierportal.dn b.com/webapp/wcs/stores/servlet/Su pplierPortal?storeld= 11696
In addition to the SQR, the City reserves the right to require additional information to determine
financial capability including, upon written request, the latest annual reviewed/audited financial
statements with the auditor's notes. Respondent shall have ten ( 1 0) calendar days respond to
such a request. Such statements should include, as a minimum, balance sheets (statements of
financial position) and statements of profit and loss (statement of net income). When the submittal
is from a co-venture, each team member involved in the co-venture must submit financial
statements as indicated above.
TAB3 Approach and Methodology
Respondent shall describe how they comply with the requirements of this RFQ, including those
requirements noted in Section 0200. Submit detailed information on approach and methodology to project
implementation, project timeline, and any other factors that may impact the successful completion of each
project that may result.
TAB4 Forms
Provide Certification, Questionnaire & Requirements Affidavit (Appendix A). Attach Appendix A fully
completed and executed. The Certification, Questionnaire & Requirements Affidavit (Appendix A) must be
signed by the Prime Respondent.
RFQ 20 14-199-SR RFQ-PAGE 11
64
C9 MIAMI BEACH
SECTION 0400 STATEMENTS OF QUALIFICATIONS EVALUATION
Evaluation Committee. An Evaluation Committee, appointed by the City Manager, shall meet to evaluate each
response in accordance with the requirements set forth in this Solicitation. If further information is desired,
respondents may be requested to make additional written submittals and/or oral presentations to the Evaluation
Committee. The evaluation of responses will proceed in a two-step process. The first step will consist of the
qualitative criteria listed below to be considered by the Evaluation Committee. The second step will consist of the
quantitative criteria established below, to be added to the Evaluation Committee results by the Department of
Procurement Management.
Step 1 Evaluation (100 Points). The Evaluation Committee shall meet to evaluate each response in accordance
with the qualifications criteria established below for Step 1, Qualitative Criteria. In doing sa, the Evaluation
Committee may:
a) Review and score all responses received, with or without conducting oral presentations; or
b) Review all responses received and short-list one or more respondents to be further considered in oral
presentations (using the same criteria).
c) In no particular order of priority, the criteria used will include, but nat be limited to:
• Experience of the firm
• Experience of the professionals that will work on this project
• Availability of resources to perform the required Services
• Proposed approach and project schedule
• Ability to maximize results with limited funds
• Ability to meet time and budget requirements
• Recent, current, and projected workloads of the firm
• Quality of references
• Financial Capacity
• Results of D&B Report
• If applicable, general design style of the firm
Step 2 Evaluation (10 Points). Following the results of Step 1 Evaluation Qualitative criteria, the respondents may
receive additional points to be added by the Department of Procurement Management to those points eamed in Step
1, as follows.
• Miami Beach -Based Vendor-5 points
• Veterans and State-Certified Service-Disabled Veteran Business Enterprise - 5 points
Negotiation: Once the ranking is approved by the City Commission, the City will enter into contract negotiations
with the top ranked firm(s). If the City and selected firm(s) cannot agree on contractual terms within sixty (60) days,
the City will terminate negotiations with the next ranked firm, continuing this process with each firm in rank order until
agreeable terms can be met or the procurement is terminated. Contract negotiations and execution will take place
as quickly as possible after selection.
5. Determination of Final Ranking. At the conclusion of the Evaluation Committee Step 1 scoring, Step 2 Points
will be added to each evaluation committee member's scores by the Department of Procurement Management. Step
1 and 2 scares will be converted to ran kings in accordance with the example below:
RFQ 20 14-199-SR RFQ-PAGE12
65
~ MIAMI BEACH
Example of Ranking Process:
SAMPLE RANKING Proposer Proposer Proposer
A 8 C
* Final Ranking is presented to the City Manager for further due diligence and
recommendation to the City Commission. Final Ranking does not constitute an
award recommendation until such time as the City Manager has made his
recommendation to the City Commission, which may be different than final ranking
results.
RFQ 26 14-199-SR RFQ-PAGE 13
66
APPENDIX A
~ MIAMI BEACH -
Response Certification,
Questionnaire &
Requirements Affidavit
RFQ 2014-199-SR
FLOODING MITIGATION
CONSULTING SERVICES
DEPARTMENT OF PROCUREMENT MANAGEMENT
1700 Convention Center Drive
Miami Beach, Florida 33139
67
Solicitation No: Solicilation Title:
RFQ 2014-199-SR FLOODING MITIGATION CONSULTING SERVICES
Procurement Contact: Tel:
SANDRA M. RICO 305.673.7000 X 6230
I Email:
srico@miamibeachfl.gov
STATEMENTS OF QUALIFICATIONS CERTIFICATION, QUESTIONNAIRE & REQUIREMENTS AFFIDAVIT
Purpose: The purpose of this Response Certification, Questionnaire and Requirements Affidavit Form is to inform
prospective Proposals of certain solicitation and contractual requirements, and to collect necessary information from
Proposals in order that certain portions of responsiveness, responsibility and other determining factors and
compliance with requirements may be evaluated. This Statement of Qualifications Certification, Questionnaire
and Requirements Affidavit Form is a REQUIRED FORM that must be submitted fully completed and
executed.
1. General Proposer Information.
FIRM NAME:
No of Years in Business: I No of Years in Business Locally:
OTHER NAME(S) PROPOSER HAS OPERATED UNDER IN THE LAST 10 YEARS
FIRM PRIMARY ADDRESS (HEADQUARTERS):
CITY'
STATE I ZIP CODE
TELEPHONE NO.:
TOLL FREE NO.:
FAX NO.:
FIRM LOCAL ADDRESS
CITY
STATE: I ZIP CODE:
PRIMARY ACCOUNT REPRESENTATIVE FOR THIS ENGAGEMENT:
ACCOUNT REP TELEPHONE NO.:
ACCOUNT REP TOLL FREE NO.:
ACCOUNT REP EMAIL:
FEDERAL TAX IDENTIFICATION NO.:
.. The City reserves the nght to seek addlllonal1nformat1on from proposer or other source(s), rncludrng but not l1m1ted to: any firm or principal
information, applicable licensure, resumes of relevant individuals, client information, financial information, or any information the City deems
necessary to evaluate the capacity of the proposer to perform in accordance with contract requirements.
RFQ 20 14-199-SR APPENDIX A-PAGE 1
68
1.
2.
Miami Beach Based (Loyl) Veldor. Is proposer claiming Miami Beach based firm status?
YES CJ NO
SUBMITTAL REQUIREMENT: Proposals claiming Miami Beach vendor status shall submit a Business Tax Receipt issued by the
City of Miami Beach and the proof of residency requirement, as required pursuant to ordinance 2011-3747, to demonstrate that the
Proposer is a Miami Beach Based Vendor.
Veteran Owned Business~oser claiming a veteran owned business status?
L__j YES CJ NO
SUBMITTAL REQUIREMENT: Proposals claiming veteran owned business status shall submit a documentation proving that firm
is certified as a veteran-owned business or a service-disabled veteran owned business by the State of Florida or United States
federal government, as required pursuant to ordinance 2011-3748.
3. Conflict Of Interest. All Proposals must disclose, in their Statement of Qualifications, the name(s) of any officer, director, agent, or
immediate family member (spouse, parent, sibling, and child) who is also an employee of the City of Miami Beach. Further, all
Proposals must disclose the name of any City employee who owns, either directly or indirectly, an interest of ten (1 0%) percent or
more in the Proposer entity or any of its affiliates.
SUBMITTAL REQUIREMENT: Proposals must disclose the name(s) of any officer, director, agent, or immediate family member
(spouse, parent, sibling, and child) who is also an employee of the City of Miami Beach. Proposals must also disclose the name of
any City employee who owns, either directly or indirectly, an interest of ten (1 0%) percent or more in the Proposer entity or any of
its affiliates
4. References & Past Performance. Proposer shall submit at least three (3) references for whom the proposer has completed work
similar in size and nature as the work referenced in solicitation.
SUBMITTAL REQUIREMENT: For each reference submitted, the following information is required: 1) Firm Name, 2) Contact
Individual Name & Title, 3} Address, 4) Telephone, 5) Contact's Email and 6) Narrative on Scope of Services Provided.
5. Suspension, Debarment or Contract Cancellation. Has proposer ever been debarred, suspended or other legal violation, or had
a contract cancelled due to
1
non·prormance by any public sector agency?
YES c::::::::J NO
SUBMITTAL REQUIREMENT: If answer to above is "YES," Proposer shall submit a statement detailing the reasons that led to
action(s).
6. Vendor Campaign Contributions. Proposals are expected to be or become familiar with, the City's Campaign Finance Reform
laws, as codified in Sections 2-487 through 2-490 of the City Code. Proposals shall be solely responsible for ensuring that all
applicable provisions of the City's Campaign Finance Reform laws are complied with, and shall be subject to any and all sanctions,
as prescribed therein, including disqualification of their Statement of Qualifications, in the event of such non-compliance.
SUBMITTAL REQUIREMENT: Submit the names of all individuals or entities (including your sub-consultants) with a controlling
financial interest as defined in solicitation. For each individual or entity with a controlling financial interest indicate whether or not
each individual or entity has contributed to the campaign either directly or indirectly, of a candidate who has been elected to the
office of Mayor or City Commissioner for the City of Miami Beach.
7. Code of Business Ethics. Pursuant to City Resolution No.2000-23879, eacll person or entity that seeks to do business with the
City shall adopt a Code of Business Ethics ("Code") and submit that Code to the Procurement Division with its proposal/response
or within five (5) days upon receipt of request. The Code shall, at a minimum, require the Proposer , to comply with all applicable
governmental rules and regulations including, among others, the conflict of interest, lobbying and ethics provision of the City of
Miami Beach and Miami Dade County.
SUBMITTAL REQUIREMENT: Proposer shall submit firm's Code of Business Ethics. In lieu of submitting Code of Business
Ethics, proposer may submit a statement indicating that it will adopt, as required in the ordinance, the City of Miami Beach Code of
Ethics, available at www.miamibeachfl.gov/procurement/.
RFQ 20 14-l 99-SR APPENDIX A-PAGE2
69
8. Living Wage. Pursuant to Section 2-408 of the Miami Beach City Code, as same may be amended from time to time, Proposer
shall be required to pay all employees who provide services pursuant to this Agreement, the hourly living wage rates listed below:
• Commencing with City fiscal year 2012-13 (October 1, 2012), the hourly living rate will be $11 .28/hr with health
benefits, and $12.92/hr without benefits.
The living wage rate and health care benefits rate may, by Resolution of the City Commission be indexed annually for infiation
using the Consumer Price Index for all Urban Consumers (CPI-U) Miami/Ft Lauderdale, issued by the U.S. Department of Labor's
Bureau of Labor Statistics. Notwithstanding the preceding, no annual index shall exceed three percent (3%). The City may also, by
resolution, elect not to index the living wage rate in any particular year, if it determines it would not be fiscally sound to implement
same (in a particular year).
Proposals' failure to comply with this provision shall be deemed a material breach under this proposal, under which the City may,
at its sole option, immediately deem said proposer as non-responsive, and may further subject proposer to additional penalties and
fines, as provided in the City's Living Wage Ordinance, as amended. Further information on the Living Wage requirement is
available at www.miamibeachfl.gov/procurement!.
SUBMITTAL REQUIREMENT: No additional submittal is required. By virtue of executing this affidavit document, Proposer agrees
to the living wage requirement.
9. Equal Benefits for Employees with Spouses and Employees with Domestic Partners. When awarding competitively solicited
contracts valued at over $100,000 whose contractors maintain 51 or more full time employees on their payrolls during 20 or more
calendar work weeks, the Equal Benefits for Domestic Partners Ordinance 2005-3494 requires certain contractors doing business
with the City of Miami Beach, who are awarded a contract pursuant to competitive proposals, to provide "Equal Benefits" to their
employees with domestic partners, as they provide to employees with spouses. The Ordinance applies to all employees of a
Contractor who work within the City limits of the City of Miami Beach, Florida; and the Contractor's employees located in the United
States, but outside of the City of Miami Beach limits, who are directly performing work on the contract within the City of Miami
Beach.
A. Does your company provide or offer access to any benefits to employees with spouses or to spouses of employees?
c=J YES c=J NO
B. Does your company provide or offer access to any benefits to employees with (same or opposite sex) domestic partners* or to
domestic partners of employees?
CJ YES CJ NO
c. Please check all benefits that apply to your answers above and list in the "other" section any additional
benefits not already specified. Note: some benefits are provided to employees because they have a spouse or
domestic partner, such as bereavement leave; other benefits are provided directly to the spouse or domestic
partner, such as medical insurance.
BENEFIT Firm Provides for Firm Provides for Firm does not
Employees with Employees with Provide Benefit
Spouses Domestic Partners
Health
Sick Leave
Family Medical Leave
Bereavement Leave
If Proposer cannot offer a benefit to domestic partners because of reasons outside your control, (e.g., there are no insurance
providers in your area willing to offer domestic partner coverage) you may be eligible for Reasonable Measures compliance. To
comply on this basis, you must agree to pay a cash equivalent and submit a completed Reasonable Measures Application
(attached) with all necessary documentation. Your Reasonable Measures Application will be reviewed for consideration by the City
Manager, or his designee. Approval is not guaranteed and the City Manager's decision is final. Further information on the Equal
Benefits requirement is available at www.miamibeachfi.gov/procurement!.
10. Public Entity Crimes. Section 287. 133(2)(a), Florida Statutes, as currently enacted or as amended from time to time, states that a
RFQ 20 14· l 99-SR APPENDIX A-PAGE3
70
person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit
a proposal, proposal, or reply on a contract to provide any goods or services to a public entity; may not submit a proposal,
proposal, or reply on a contract with a public entity for the construction or repair of a public building or public work; may not submit
proposals, Statement of Qualifications, or replies on leases of real property to a public entity; may not be awarded or perform work
as a contractor, supplier, subcontractor, or consultant under a contract with any public entity; and may not transact business with
any public entity in excess of the threshold amount provided in s. 287.017 for CATEGORY TWO for a period of 36 months
following the date of being placed on the convicted vendor list
SUBMITTAL REQUIREMENT: No additional submittal is required. By virtue of executing this affidavit document, proposer agrees
with the requirements of Section 287.133, Florida Statutes, and certifies it has not been placed on convicted vendor list.
11. Acknowledgement of Addendum. After issuance of solicitation, the City may release one or more addendum to the solicitation
which may provide additional information to Proposer or alter solicitation requirements. The City will strive to reach every Proposer
having received solicitation through the City's e-procurement system. PublicPurchase.com. However, Proposals are solely
responsible for assuring they have received any and all addendum issued pursuant to solicitation. This Acknowledgement of
Addendum section certifies that the Proposer has received all addendum released by the City pursuant to this solicitation. Failure
to obtain and acknowledge receipt of all addendum may result in proposal disqualification.
Initial to Confirm Initial to Confirm Initial to Confirm
Receipt Receipl Receipt
Addendum 1 Addendum 6 Addendum 11
Addendum 2 Addendum 7 Addendum 12
Addendum 3 Addendum 8 Addendum 13
Addendum 4 Addendum 9 Addendum 14
Addendum 5 Addendum 10 Addendum 15 .. If add1t1onal confirmation of addendum IS requ1red, subm1t under separate cover.
RFQ 20 14-199-SR APPENDIX A-PAGE4
71
DISCLOSURE AND DISCLAIMER SECTION
The solicitation referenced herein is being furnished to the recipient by the City of Miami Beach (the "City") for the recipient's convenience.
Any action taken by the City in response to Statement of Qualifications made pursuant to this solicitation, or in making any award, or in failing
or refusing to make any award pursuant to such Statement of Qualifications, or in cancelling awards, or in withdrawing or cancelling this
solicitation, either before or after issuance of an award, shall be without any liability or obligation on the part of the City.
In its sole discretion, the City may withdraw the solicitation either before or after receiving Statement of Qualifications, may accept or reject
Statement of Qualifications, and may accept Statement of Qualifications which deviate from the solicitation, as it deems appropriate and in its
best interest. In its sole discretion, the City may determine the qualifications and acceptability of any party or parties submitting Statement of
Qualifications in response to this solicitation.
Following submission of Statement of Qualifications, the applicant agrees to deliver such further details, information and assurances,
including financial and disclosure data, relating to the Statement of Qualifications and the applicant including, without limitation, the
applicant's affiliates, officers, directors, shareholders, partners and employees, as requested by the City in its discretion.
The information contained herein is provided solely for the convenience of prospective Proposals. It is the responsibility of the recipient to
assure itself that information contained herein is accurate and complete. The City does not provide any assurances as to the accuracy of any
information in this solicitation.
Any reliance on these contents, or on any permitted communications with City officials, shall be at the recipient's own risk. Proposals should
rely exclusively on their own investigations, interpretations, and analyses. The solicitation is being provided by the City without any warranty
or representation, express or implied, as to its content, its accuracy, or its completeness. No warranty or representation is made by the City
or its agents that any Statement of Qualifications conforming to these requirements will be selected for consideration, negotiation, or
approval.
The City shall have no obligation or liability with respect to this solicitation, the selection and the award process, or whether any award will be
made. Any recipient of this solicitation who responds hereto fully acknowledges all the provisions of this Disclosure and Disclaimer, is totally
relying on this Disclosure and Disclaimer, and agrees to be bound by the terms hereof. Any Statement of Qualifications submitted to the City
pursuant to this solicitation are submitted at the sole risk and responsibility of the party submitting such Statement of Qualifications.
This solicitation is made subject to correction of errors, omissions, or withdrawal from the market without notice. Information is for guidance
only, and does not constitute all or any part of an agreement.
The City and all Proposals will be bound only as, if and when a Statement of Qualifications, as same may be modified, and the applicable
definitive agreements pertaining thereto, are approved and executed by the parties, and then only pursuant to the terms of the definitive
agreements executed among the parties. Any response to this solicitation may be accepted or rejected by the City for any reason, or for no
reason, without any resultant liability to the City.
The City is governed by the Government-in-the-Sunshine Law, and all Statement of Qualifications and supporting documents shall be
subject to disclosure as required by such law. All Statement of Qualifications shall be submitted in sealed proposal form and shall remain
confidential to the extent permitted by Florida Statutes, until the date and time selected for opening the responses. At that time, all
documents received by the City shall become public records.
Proposals are expected to make all disclosures and declarations as requested in this solicitation. By submission of a Statement of
Qualifications, the Proposer acknowledges and agrees that the City has the right to make any inquiry or investigation it deems appropriate to
substantiate or supplement information contained in the Statement of Qualifications, and authorizes the release to the City of any and all
information sought in such inquiry or investigation, Each Proposer certifies that the information contained in the Statement of Qualifications
is true, accurate and complete, to the best of its knowledge, information, and belief.
Notwithstanding the foregoing or anything contained in the solicitation, all Proposals agree that in the event of a final unappealable judgment
by a court of competent jurisdiction which imposes on the City any liability arising out of this solicitation, or any response thereto, or any
action or inaction by the City with respect thereto, such liability shall be limited to $10,000.00 as agreed-upon and liquidated damages. The
previous sentence, however, shall not be construed to circumvent any of the other provisions of this Disclosure and Disclaimer which
imposes no liability on the City.
In the event of any differences in language between this Disclosure and Disclaimer and the balance of the solicitation, it is understood that
the provisions of this Disclosure and Disclaimer shall always govern. The solicitation and any disputes arising from the solicitation shall be
governed by and construed in accordance with the laws of the State of Florida.
RFQ 2014-199-SR APPENDIX A-PAGE5
72
PROPOSER CERTIFICATION
I hereby certify that: I, as an authorized agent of the Proposer, am submitting the following information as my firm's proposal;
Proposer agrees to complete and unconditional acceptance of the terms and conditions of this document, inclusive of this
solicitation, all attachments, exhibits and appendices and the contents of any Addenda released hereto, and the Disclosure
and Disclaimer Statement; proposer agrees to be bound to any and all specifications, terms and conditions contained in the
solicitation, and any released Addenda and understand that the following are requirements of this solicitation and failure to
comply will result in disqualification of proposal submitted; Proposer has not divulged, discussed, or compared the proposal
with other Proposals and has not colluded with any other proposer or party to any other proposal; proposer acknowledges
that all information contained herein is part of the public domain as defined by the State of Florida Sunshine and Public
Records Laws; all responses, data and information contained in this proposal, inclusive of the Statement of Qualifications
Certification, Questionnaire and Re uirements Affidavit are tnue and accurate.
Name of Proposer's Authorized Representative: Title of Proposer's Authorized Representative:
Signature of Proposer's Authorized Representative: Date:
State of FLORIDA On this _day of , 20_, personally
appeared before me who
County of ) stated that (s)he is the ____ _
of , a corporation, and that the instrument was signed in behalf of
the said corporation by authority of its board of directors and acknowledged said
instrument to be its voluntary act and deed. Before me:
Notary Public for the State of Florida
My Commission Expires: ______ _
RFQ 20 14-199-SR APPENDIX A-PAGE6
73
APPENDIX B
MIAMI BEACH
''No Bid'' Form
RFQ 2014-199-SR
FLOODING MITIGATION
CONSULTING SERVICES
DEPARTMENT OF PROCUREMENT MANAGEMENT
1700 Convention Center Drive
Miami Beach, Florida 33139
Note: I tis important for those vendors who have received notification of
thissqHc;it,ptioQ,but have d~c;id~p notto respond,jo c<;?;rflplete angsub~it
the attached ''Statement of No Bid." The "Statement ()f No Bid" provides
the City 'Nith information\ on how to imi?rove .me .. ~Piicitqtion proc~.S's.
Failure to submit a "Statement ()f No Bid .. may rE;sult iri not being notifi~d
of future ~elicitations by the City.
74
Statement of No Bid
WE HAVE ELECTED NOT TO SUBMIT A STATEMENTS OF QUALIFICATIONS AT
THIS TIME FOR REASON(S) CHECKED AND/OR INDICATED BELOW:
_ Workload does not allow us to proposal
_Insufficient time to respond
_ Specifications unclear or too restrictive
_ Unable to meet specifications
_Unable to meet service requirements
_Unable to meet insurance requirements
_Do not offer this product/service
_OTHER. (Please specify)
We do_ do not_ want to be retained on your mailing list for future proposals
of this type product and/or service.
Signature:~---------------------
Title: _____________________ ~_
Legal Company Name: ________________ _
Note: Failure to respond, either by submitting a proposal or this completed form,
may result in your company being removed from our vendors list.
PLEASE RETURN TO:
CITY OF MIAMI BEACH
DEPT. OF PROCUREMENT MANAGEMENT
ATTN: SANDRA RICO
STATEMENTS OF QUALIFICATIONS #2014-199-SR
1700 Convention Center Drive
MIAMI BEACH, FL 33139
RFO 20 14-199-SR
75
APPENDIX B-PAGE 1
APPENDIX C
~ MIAMI BEACH
Minimum Requirements
& Specifications
RFQ 2014-199-SR
FLOODING MITIGATION
CONSULTING SERVICES
DEPARTMENT OF PROCUREMENT MANAGEMENT
1 700 Convention Center Drive
Miami Beach, Florida 33139
76
C1. Minimum Requirements. The Minimum Eligibility Requirements for this solicitation are listed
below. Proposer shall submit detailed verifiable information affirmatively documenting compliance
with each minimum requirement. Proposals that fail to comply with minimum requirements will be
deemed non-responsive and will not be considered. Qualifications will be considered only from
consultants that are regularly engaged in the business of providing the professional specialization
services as described in this RFQ.
A. Licensing: Proposer must be certified and/or licensed to perform the services requested
in this RFQ. Proposer must submit verifiable evidence of all licenses for the proposed Key
Personnel listed in C below.
B. Team's Experience:
• Proposer must submit verifiable evidence of having at a minimum ten (10) years of
experience providing the requested professional services.
• Proposer must submit at least five (5) projects completed exemplifying experience
in municipal improvement projects. For each project, briefly describe the scope,
month and year the project was completed, responsibilities, volume of the
contract, estimated and actual cost of construction, and the client name, phone
number, and email address.
C. Consultant's Experience:
The Consultant will provide subject matter expercise to the City's Commission, The
Mayor's Blue Ribbon Committee on Sea Level Rise, The Standing Committee on Flooding,
and the Public Works Department. The Counsultant must show a strong team of qualifed
individuals who can guide the City through the decision making process on setting new
policies on Sea Level Rise and the impacts on current and future Capital Projects.
Provide a comprehensive summary of the experience and qualifications of the individual(s)
who as proposed will be selected to serve as the Subject Matter Expert(s).
Proposers must submit verifiable evidence have a minimum of five (5) years of experience
and are licensed/certified in their designated professional specialization. Proposers must
submit evidence for their Key Personnel:
• SUBJECT MATTER EXPERT, Stormwater Utilities Rate Studies,
• HYOROGEOLOGIST, Florida Aquifer
• SEA LEVEL RISE, Consultant to other Cities in Florida
• CIVIL ENGINEERING, Stormwater Management,
• PERMITTING, SFWMD, FDEP, DERM, ACOE, Fish & Wildlife
• MUNICIPAL ADMINISTRATION having the knowledge and experience in finance
and budgeting, risk management, law, statutory compliance for Cities in Florida
C2. Statement of Work Required.
A. Study Objective. The primary objective of this study is to assist the City in identifying the
most feasible alternatives for addressing long-standing flooding issues in the City of Miami
Beach by (1) identifying successful flood mitigation strategies used by other cities facing
RFQ 20 14-199-SR APPENDIX C ~PAGE 1
77
similar drainage and construction problems; (2) providing an independent and unbiased
peer review of the problems and proposed solutions from previous detailed engineering
studies; (3) identifying and formulating any additional structural and non-structural options
that might provide significant cost savings or lend themselves to easier implementation,
compared to previously identified alternatives; and (4) leading a stakeholder, staff and
consultant panel review of the expanded spectrum of available solutions. Particularly
attractive would be any solutions that will provide significant flooding relief in the shorter
term at a cost that is affordable to the City's storm water program, as a part of phased
approach that moves toward an ultimate, comprehensive solution. It is expected that the
final deliverable will include descriptions of the recommended concepts including
schematics, cost estimates, and implementation plan.
Secondary objectives include:
i. Development of performance measures for objectively demonstrating the level of
success of the City's storm water program.
ii. Development of a general approach or strategy for addressing other flooding
problems throughout the city
B. Background. On June 9, 2010, the City authorized development of a City'Jwide
Comprehensive Stormwater Master Plan (SWMP) was adopted in 2012 in order to
evaluate and update its stormwater management practices, infrastructure, funding, and
regulatory policies.
Miami Beach is one of 33 municipalities that entered into an lnterlocal Agreement (ILA)
with Miami Dade County in 1993, authorizing MiamiDDade County to be the lead permittee
in submitting a National Pollutant Discharge Elimination System (NPDES) Stormwater
Permit Application. One condition of the ILA requires the City of Miami Beach to develop a
SWMP that is consistent with MiamiDDade County's Master Plan.
The SWMP was intended to be a guide for improving the City's stormwater management
system performance for the next 50 years, with considerations to potential sea level rise
over this time period.
The sea level design criteria changed to reflect seasonal high tides and this will require all
outfalls to be pumped and injection wells will no longer be approved by the City. The
SWMP provided a preliminary schedule of prioritized capital improvements base on earlier
criteria, but does not represent these recent changes.
The City of Miami Beach is a highly urbanized coastal community located in southeast
Florida and is a major economic resource to the region. Bounded by the Atlantic Ocean
and the environmentally sensitive Biscayne Bay Aquatic Preserve, which is also an
Outstanding
Florida Water (OFW), the study area covers approximately 4,200 acres. The area has
relatively lowolying topography that is intersected by intracoastal waterways, and it has a
subtropical climate with high intensity rainfall, significant tidal influence, limited soil storage
for infiltration, high amounts of impervious area, and limited available surface storage.
RFQ 20 14-199-SR APPENDIX C-PAGE 2
78
These factors all contribute to historical and potential future severe rainfall and tidal
fiooding. The City's stormwater management system consists of approximately 340 outfalls
(approximately 180 in the City's NPDES reporting program) served by swales that need to
be fully developed to serve as retention within the drainage area, inlets, storm drains,
culverts, bridges, gravity and pumped injection wells that will be eliminated in the near
future, exfiltration systems that are no longer allowed in the City, channels, canals, pump
stations, and retentionx:letention storage systems.
Recent action by the City of Miami Beach Commission set new design criteria to meet
continuing fiooding conditions in the City. The criteria set the Tidal Boundary condition at
an elevation that will require the storm water drainage systems to include pump stations for
all outfalls in the City. It is expected that new sea wall designs, groundwater management
programs and groundwater movement both horizontal and vertical will need to be better
understood and mitigation measures to manage with projected sea level rises.
C. Work Program. Additional consultant assistance is needed to undertake an additional
review of improvement options and to provide guidance for future actions considering
neighborhood, economic, and political ramifications.
1. Organize Peer Review Team and refine work program
i. With concurrence from the Mayor's Blue Ribbon Panel on Flooding and Sea
Rise along with City staff, Consultant will develop a small group of senior
professional consultants to function as a formal Peer Review Team (PRT). A
small group of three to four individuals is envisioned in order to incorporate
recognized expertise in civil engineering, hydrogeology, land planning,
financial planning and rate setting.
ii. PRT would meet with senior city staff to establish specific objectives,
guidelines and schedule.
iii. City staff and the Mayor's Blue Ribbon Panel on Flooding and Sea Rise,
would be organized to facilitate and support the work program.
2. Assemble data
i. 2.1. Storm Water Program Data -Staff will provide updated and detailed
information to PRT to describe the nature and extent of the flooding problem in
the City of Miami Beach, the current status of the Utility, updated City Council
goals and objectives, the Utility's financial position, and long-and short-range
goals and objectives of the Utility.
ii. 2.2. Watershed Study Data -Staff will collect and make available to PRT
copies of all previous studies, reports, complaint files, and mapping related to
the projects. Each PRT member will read all pertinent documents in
preparation for field trip and meetings.
RFQ 20 14-199-SR APPENDIX C-PAGE 3
79
3. Assist staff in developing program performance measures
i. PRT will provide data on measures used by other municipalities and
jurisdictions to measure the success of their respective programs.
11. PRT will conduct one or more "brainstorming" sessions with City staff and the
Mayor's Blue Ribbon Panel on Flooding and Sea Rise for the purpose of
determining the City of Miami Beach's performance measures. Measures
should generally be outcome based and meaningful to the City's management
and political leadership.
4. Review drainage improvement programs in comparable cities
i. Using information provided by City staff, PRT will compare City of Miami
Beach drainage issues with other cities that have or are attempting to resolve
similar problems in terms of development, infrastructure development, scale
and nature of flooding, and environmental issues.
ii. PRT will present findings to staff by identifying those municipalities that are
similar and the rationale for comparison, identifying and explaining the general
approach or solutions the municipality is contemplating, evaluating, or
implementing to mitigate their flooding issues. The presentation will include, to
the maximum extent possible, detailed descriptions of the identified solutions
including timing (including study, design and construction), cost, and both
economic and political impacts.
5. Review available options.
i. Document Review -PRT members will individually review materials
assembled by staff in advance of meeting together as a PRT.
ii. Field Trip -Staff will organize and facilitate a field trip to visit the project
neighborhoods, including storm water pump stations and outfall locations.
iii. Initial PRT Review Meeting -A full day will be devoted to reviewing as a group
the previous documents and discussing the results of the field trip. A format
will be established for documenting PRT activities and an outline of specific
tasks, assignments and schedule will be prepared. This meeting wfll include a
PRT "brainstorming" session to begin the process of formulating potential
alternatives to be addressed.
iv. Individual Assignments-Each member of the PRT will execute their specific
assignments such as concentrating on a proposed alternative from the
"brainstorming" session, or to research a particular feature or component of
the previous alternatives. Some of these assignments may involve non-
structural changes including acquisition of flood prone properties and
redevelopment as neighborhood amenities.
RFQ 2014-l 99-SR APPENDIX C -PAGE 4
80
v. Second PRT Review Session -PRT members will assemble to review
assignments and work through each of the potential alternatives that remain
on the table (both previous and new alternatives). PRT will address and
compile a preliminary table of recommended alternatives. City staff will be
available to participate in this compilation process as appropriate.
vi. Meeting With Consultants of Previous Studies -As desired by the city staff, an
informational meeting may be held for the PRT to present preliminary findings
and recommendations to the consulting engineers in order to gather additional
insights or comments.
vii. Preparation of Draft PRT Report-Utilizing the results of earlier meetings and
documentation, a draft report of PRT findings and recommendations will be
prepared and distributed to each PRT member, staff and stakeholder
representative for final review and comment.
6. Final Report and Presentation
i. Prepare and Present Final Report -Prepare a brief final report and present
findings and recommendations to the Mayor's Blue Ribbon Panel on Flooding
and Sea Rise along with City staff for workable solutions and a general
strategy for addressing similar city-wide storm water improvement needs.
Report and presentation should incorporate information from the overview of
successful strategies used in comparable cities, measures for determining the
success of the storm water program, stakeholder involvement,
recommendations of the PRT, and input gained from staff, stakeholder
representatives and previous consultants. Proposed improvement concepts
should include a description and schematic, the rationale for selecting each
option, a rough estimate of costs, and recommendations for how the City
should implement each option selected.
RFQ 2014-l 99-SR APPENDIX C-PAGE 5
81
APPENDIX D
{9 MIAMI BEACH
Special Conditions
RFQ 2014-199-SR
FLOODING MITIGATION
CONSULTING SERVICES
DEPARTMENT OF PROCUREMENT MANAGEMENT
1700 Convention Center Drive
Miami Beach, Florida 33139
82
1. TERM OF CONTRACT. Three (3) years.
2. OPTIONS TO RENEW. Two (2) one (1) year options to renew upon expiration of
contract
3. PRICES. Fee schedule shall be negotiated upon contract award.
4. EXAMINATION OF FACILITIES. Not Applicable.
5. INDEMNIFICATION. Not Applicable.
6. PERFORMANCE BOND. Not Applicable.
7. REQUIRED CERTIFICATIONS. Please Reference Appendix C
8. SHIPPING TERMS. Not Applicable.
9. DELIVERY REQUIREMENTS. Not Applicable.
10. WARRANTY REQUIREMENTS. Not Applicable.
11. BACKGROUND CHECKS. Not Applicable.
RFQ 20 14-199-SR APPENDIX D-PAGE 1
83
APPENDIX E
~ MIAMI BEACH
Insurance Requirements
RFQ 2014-199-SR
FLOODING MITIGATION
CONSULTING SERVICES
DEPARTMENT OF PROCUREMENT MANAGEMENT
1700 Convention Center Drive
Miami Beach, Florida 33139
84
XXX 1.
XXX2.
XXX 3.
4.
XXX5.
6.
XXX?.
XXX8.
XXX 9.
MIAMI BEACH
INSURANCE REQUIREMENTS
This document sets forth the minimum levels of insurance that the contractor is required to
maintain throughout the term of the contract and any renewal periods.
Workers' Compensation and Employer's Liability per the Statutory limits of the state of Florida.
Comprehensive General Liability {occurrence form), limits of liability $ 1,000,000.00 per occurrence for
bodily injury property damage to include Premises/ Operations; Products, Completed Operations and
Contractual Liability. Contractual Liability and Contractual Indemnity (Hold harmless endorsement
exactly as written in "insurance requirements" of specifications).
Automobile Liability -$1,000,000 each occurrence -owned/non-owned/hired automobiles included.
Excess Liability-$ .00 per occurrence to follow the primary coverages.
The City must be named as and additional insured on the liability policies; and it must be stated on the
certificate.
Other Insurance as indicated:
_ Builders Risk completed value
_ Liquor Liability
_ Fire Legal Liability
_Protection and Indemnity
_ Employee Dishonesty Bond
Other
Thirty (30) days written cancellation notice required.
Best's guide rating B+:VI or better, latest edition.
$ ___ .00
$ .00
$ .00
$ .00
$ .00
$ .00
The certificate must state the proposal number and title
The City of Miami Beach is self-insured. Any and all claim payments made from self-insurance are subject
to the limits and provisions of Florida Statute 768.28, the Florida Constitution, and any other applicable
Statutes.
RFQ 20 14~ l99~SR APPENDIX E-PAGE 1
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