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C7A-Retroactively Submit Grant Applications To Various Funding AgenciesCOMMISSION ITEM SUMMARY Condensed Title: A Resolution Authorizing The City Manager or his designee to apply for and accept one (1 ) grant, negotiate and renew two (2) contracts and approve additional matchinq funds for a Key lntended Outcome Supported: 1) and 4) Commission a comprehensive mobility plan which gives priority recommendations (from non- vehicular to vehicular and including parking); 2) and 3) lnduce public school accountability mainly at middle school. Supporting Data: Gommunity Satisfaction Survey 2012: : 1) and 4) "lmprove traffic" and 'lncrease and improve public transportation" were both among the top ten recommendations of how to best improve the quality of life in Miami Beach; 2) and 3) Students who regularly attended high-quality after school programs over two years demonstrated gains of up to 20 percentiles and 12 percentiles in standardized math test scores respectively, compared to their peers who were routinely unsupervised during the afterschool hours. (Policy Studies Associates, lnc., 2007) (Afterschool Alliance); and high quality preschool education produces an average immediate effect of about (0.50) a standard deviation on cognitive development, the equivalent of 7 or 8 points on an lQ test. (National lnstitute for Early Education Research Item Summary/Recommendation: Approve and authorize the following : I ) Approve retroactively, the submittal of a grant application to Miami- Dade County Metropolitan Planning Organization (MPO), Transportation Alternatives Program, in the amount of $1 million for the Atlantic Greenway Network/Boardwalk Conversion Project; 2) Approve the renewal of a contract with the Children's Trust in the approximate amount of $99,249 for the City's Youth Development Program; 3) Approve the renewal of a contract with the Children's Trust in the approximate amount of $1 50,000 for the Early Childhood Development Program; 4) Approve additional matching funds from the City, in the amount of $2,556,590, for the recent grant submittal to the U.S. Department of Transportation for the Transportation lnvestment Generating Economic Recovery (TIGER) program for an lntelligent Transportation System (lTS); appropriating the above grants, funding requests, matching funds, and City expenses, if approved and accepted by the City and authorizing the execution of all necessary documents related to the aforestated applications, including, without limitation, audits, and authorizing the City Manager or his designee to take all necessary actions related to these grants and funding requests. Financial lnformation: Financial lmpact Summary: N/A Grant Name/Project Miami Dade County MPO - Transportation Alternatives/Boardwalk Conversion Children's TrusUYouth Children's Trust /Early Childhood Transportation lnvestment Generating Econom ic Recovery (TIGER) Grant Program/lTS $10 million This request is for approval of $2,556,590 in South and Middle Beach Parking lmpact Fees Fund. ($2million previously approved TransportationConcurrency and Mitiqation Funds. Judy Hoanshelt, Grants Manager, Office of Budget and Performance lmprovement MIAMIBEACH 115 MIAMI BEACH City oI Miomi Beoch, I 700 Conyention Center Drive, Miomi Beoch, Florido 33,1 39, www.miomibeochfl.gov COMMISSION MEMORANDUM Mayor Philip Levine and Members rhe city FROM: Jimmy L. Morales, City Manager DATE: May 21,2014 Sublect: A RESOLUTION OF THE MAY D CITY COMMISSION OF THE C]TY OF MIAMI BEACH, FLORIDA APP AND AUTHORIZING THE CITY MANAGER OR HIS DESIGNEE TO TAKE THE FOLLOWING AGTION: 1) APPROVE RETROACTIVELY, THE SUBMITTAL OF AGRANT APPLICATION TO MIAMI-DADE COUNTY METROPOLITAN PLANNING ORGANIZATION (MPO), TRANSPORTATION ALTERNATTVES PROGRAM, FOR FUNDTNG tN THE AMOUNT OF $1 MILLION FOR THE ATLANTIC GREENWAY NETWORI(BOARDWALK CONVERSION PROJECT; 2) APPROVE THE RENEWAL OF ACONTRACTWITH THE CHILDREN'S TRUST FOR FUNDING IN THE APPROXIMATE AMOUNT OF $99,249 FOR THE CITY'S YOUTH DEVELOPMENT PROGRAM; 3) APPROVE THE RENEWAL OF ACONTRACT WITH THE CHILDREN'S TRUST FOR FUNDING IN THE APPROXIMATE AMOUNT OF $15O,OOO FOR THE EARLY CHILDHOOD DEVELOPMENT PROGRAM; 4) APPROVE ADDITIONAL MATCHING FUNDS FROM THE CITY, tN THE AMOUNT OF $2,556,590, FOR THE RECENT GRANT SUBMITTAL TO THE U.S. DEPARTMENT OF TRANSPORTATION FOR THE TRANSPORTATION INVESTMENT GENERATING ECONOMIC REGOVERY (TIGER) PROGRAM FOR AN INTELLIGENT TRANSPORTATION SYSTEM (lTS); APPROPRIATING THE ABOVE GRANTS, FUNDING REQUESTS, MATGHING FUNDS, AND GITY EXPENSES, IF APPROVED AND ACCEPTED BY THE CITY AND AUTHORIZING THE EXECUTION OF ALL NECESSARY DOCUMENTS RELATED TO THE AFORESTATED APPLICATIONS, INCLUDING, WITHOUT LIMITATION, AUDITS, AND AUTHORIZING THE CITY MANAGER OR HIS DESIGNEE TO TAKE ALL NECESSARY AGTIONS RELATED TO THESE GRANTS AND FUNDING REQUESTS ADMINISTRATION RECOMMENDATION Adopt the Resolution. ANALYSIS 1. Retroactive approval for the submittal of a qrant application to the Miami-Dade Countv Metropolitan Planninq Orqanization (MPO), Transoortation Alternative Proqrams for fundinq in the amount of $'l million for the Atlantic Greenwav NetworldBoardwalk Conversion Proiect. The Transportation Alternatives Program (TAP) is an element of the Federal Highway Administration's Surface Transportation Program and primarily funds projects for non- motorized transportation. The TAP program replaces the previous Transportation Enhancements Program and can fund the following types of transportation projects: 116 Commission Memorandum Page 2 construction of on-road and off-road facilities for pedestrians and bicyclists; historic preservation and rehabllitation of historic transportation facilities; and vegetatlon management practices, etc. The program does not require matching funds; however, any funding that the city contributes to the prolect will make the application more competitive. The Administration has applied for construction funding in the amount of $1 million for the Boardwalk Conversion project. The current Miami Beach Boardwalk is an elevated wooden structure extending 'from24 Street to 45 Street dedicated solelyfor pedestrian use due to its 1?-fool width. The conversion project consists of replacing the Boardwalk with an ADA- compliant pedestrian and bicycle paver pathway. The project's goal is to increase mobility for all residents and visitors, support the use of alternative transportation throughout the City, and improve the dune and beach habitat. The pro1ected cost of this pro1ect is approximately $13 million; the Administration has requested the maximum amount of funding available from TAP, whlch is $1 million. Due to the deadline of this grant, the Administration submitted an application forconstruction funding for the Boardwalk Conversion project, the Administration has submitted an application for TAP funding. This project supports the key intended outcome commission a comprehensive mobility plan which gives priority recommendations (from non-vehicular to vehicular and including parking). 2. Approval to neootiate and execute a contract renewal with The Children's Trust for the Citv's Youth Develooment Proqram in the aooroximate amount of $99.249. The City's Morning All Stars Program is funded through the Children's Trust Youth Development Program. Morning All Stars is a best practice program that empowers 144 sixth and seventh graders in the City of Miami Beach to prevent substance abuse, premature sexual activity, fighting, bullying, and delinquency through group activities, discussions, and take home projects. All Stars promotes idealism, normative beliefs, positive lifestyles, wholesome standards, resiliency, a sense of belonging and a positive relationship with parents and other adults. The program utilizes research-proven strategies using the All Stars curriculum delivered in 13 sessions that honor the values, experiences and uniqueness of targeted youth to ensure the strengthening of protective values that will keep them safe. At-risk youth will be identifled through the school administration and/or by parents/guardians and be are refered to the program through the All-Stars Referral Form. Through this program, the City increases youth resilience and coping skills and reduces drug use and violence among students by providing before-school sessions of the program. Last year, the City received funding in the amount of $99,249; this year, the Administration intends to negotiate a contract in the same amount. The grant renewal is for the period of August 1, 2014 through July 31 ,2015. This grant does not require matching funds. This project suppo(s the key intended outcome to induce public school accountability mainly at Middle School. 3. Aporoval to neqotiate and execute a contract renewal with The Children's Trust for the Earlv Childhood Development Proqram for fundino in the aoproximate amount of $150,000 for the Citv's Parent-Child Proqram The Early Childhood Development Program was created by The Children's Trust to provide high quality programs in childcare settings. The Parent-Child Home Program is an evidence-based, research validated early childhood literacy, parenting, and school readiness program. The program uses trained home visitors to work with families who have not had access to educational and economic opportunities, preparing children for academic success and strengthen families through intensive home visiting. The program serves children who 117 Commission Memorandum Page 3 live in families that face daily economic, social and familial challenges. Eligibility includes the following: 1 ) Must be residents of Miami Beach at time of enrollment; 2) Child must be at least 1 6 months and under 3 years of age at commencement of services; 3) Family must be low-income (defined by 2014 HUD lncome Guidelines). Participants will be recruited through childcare centers, pediatrician office, community agency referrals and self-refenals. Last year, the City received funding in the amount of $150,000; this year, the Administration intends to negotiate a contract in the same amount. The grant renewal is for the period of August 1 , 2014 through July 31 , 201 5. This grant does not require matching funds. Through this program, the City will nurture greater resiliency and academic success for parents and children through home-based services that promote healthyfamilyengagement, affirmative parenting, early literacyand positive child developments. ln partnership with Barry University, the program will provide services to currently enrolled families as well as enroll new families. 4. Approval for additional matchinq funds from the Citv in the amount of $2,556,590 related to the recent qrant submittal to the US Department of Transpo(ation for the Transoortation lnvestment Generatino Economic Recovery (TIGER) Proqram for an lntelliqent Transportation Svstem ( ITS). The Transportation lnvestment Generating Economic Recovery (TIGER) program provides funds for transportation prolects that better connect communities to centers of employment, educatlon, and services (including for non-drivers) and that hold promise to stimulate long- term job growth, especially in economically distressed areas. The program is administered by the U.S. Department of Transportation. At the April 23,2014 City Commission meeting, the Commission approved and authorized the City Manager or his designee to submit a grant application to TIGER for the lntelligent Transportation System (lTS). Commission approval is usually requested by the Administration prior to submitting a grant application, and the Commission authorized the Administration to apply for a grant in the amount of $10 million for the ITS; the funding agency requires a minimum of 20o/o in matching fund, and the Commission approved the Administration's request to use $2 million in Transportatlon Concurrency and Mitigation funds as a match. ln order to be competitive for this program, the U.S. Department of Transportation has suggested thatthe matching funds should be in excess of the minimum (20%). As such, in orderto provide a competitive application, theAdministration included an additional $2,556,590 in matching funds from the Parking lmpact Fees Fund for South and MiddleBeach. Thetotal projectcostis$14,556,590withagrantrequestof$10,000,000and a City match of $4,556,590. The ITS project will take place between 41 Street and 5 Street on Miami Beach and includes a Parking Management System and lntelligent Transportation System. The Administration requests retroactive approval to provide additional matching funds in the amount of $2,556,590 from the Parking lmpact Fees Fund (South and Middle Beach)forthe TIGER grant application for the lntelligent Transportation System. This project supports the key intended outcome to commission a comprehensive mobility plan which gives priority recommendations (from non-vehicular to vehicular and including parking). 118 Commission Memorandum Page 4 GONCLUSION A Resolution of the Mayor and City Commission of the City of Miami Beach, Florida approving and authorizing the city manager or his designee to take the following actions: 'l ) Approve retroactively, the submittal of a grant application to Miami-Dade County Metropolitan Planning Organization (MPO), Transportation Alternatives Program, forfunding in the amount of $1 million for the Atlantic Greenway Network/Boardwalk Conversion Project; 2) Approve the renewal of a contract with the Children's Trust for funding in the approximate amount of $99,249 for the City's Youth Development Program; 3)Approve the renewal of a contract wlth the Children's Trust for funding in the approximate amount of $150,000 for the Early Childhood Development Program; 4) Approve additional matching funds from the City, in the amount of $2,556,590, for the recent grant submittal to the U.S. Department of Transportation for the Transportation lnvestment Generating Economic Recovery (TIGER) program for an lntelligent Transportation System (lTS); appropriating the above grants, funding requests, matching funds, and City expenses, if approved and accepted by the City and authorlzing the execution of all necessary documents related to the aforestated applications, including, without limitation, audits, and authorizing the City Manager or his designee to take all necessary actions related to these grants and funding requests. JLM/JW/JMH T:\AGENDAUo'1 4\lvlay\Grants Memo.doc 119 RESOLUTION NO, A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA APPROVING AND AUTHORIZING THE CITY MANAGER OR HIS DESIGNEE TO TAKE THE FOLLOWING ACTION: 1) APPROVE RETROACTIVELY, THE SUBMITTAL OF A GRANT APPLICATION TO MIAMI.DADE COUNTY METROPOLITAN PLANNING oRGAN IZATION (M PO), TRANSPORTATTON ALTE RNATTVES PROG RAM, FOR FUNDING IN THE AMOUNT OF $1 MILLION FOR THE ATLANTIC GREENWAY NETWORT(BOARDWALK CONVERSION PROJECT; 2l APPROVE THE RENEWAL OF A CONTRACT WITH THE CHILDREN'S TRUST FOR FUNDING IN THE APPROXIMATE AMOUNT OF $99,249 FOR THE CITY,S YOUTH DEVELOPMENT PROGMM; 3) APPROVE THE RENEWAL OF A CONTRACT WTH THE CHILDREN'S TRUST FOR FUNDING IN THE APPROXIMATE AMOUNT OF $15O,OOO FOR THE EARLY CHILDHOOD DEVELOPMENT PROGRAM; 4) APPROVE ADDITIONAL MATCHING FUNDS FROM THE CITY, IN THE AMOUNT OF $2,556,590, FOR THE REGENT GRANT SUBMITTAL TO THE U.S. DEPARTMENT OF TRANSPORTATION FOR THE TRANSPORTATION INVESTMENT GENERATTNG ECONOMIG RECOVERY (TtcER) PROGRAM FOR AN INTELLIGENT TRANSPORTATION SYSTEM (lTS); APPROPRIATING THE ABOVE GRANTS, FUNDING REQUESTS, MATCHING FUNDS, AND CITY EXPENSES, IF APPROVED AND ACCEPTED BY THE CITY AND AUTHORIZING THE EXECUTION OF ALL NECESSARY DOCUMENTS RELATED TO THE AFORESTATED APPLICATIONS, INCLUD!NG, WITHOUT LIMITATION, AUDITS, AND AUTHORIZING THE CITY MANAGER OR HIS DESIGNEE TO TAKE ALL NECESSARY ACTIONS RELATED TO THESE GRANTS AND FUNDING REQUESTS WHEREAS, the Transportation Alternatives Program (TAP) is an element of the Federal Highway Administration's Surface Transportation Program and primarily funds projects for non-motorized transportation ; and WHEREAS, the TAP program replaces the previous Transportation Enhancements Program and can fund the following types of transportation projects: construction of on-road and off-road facilities for pedestrians and bicyclists; historic preservation and rehabilitation of historic transportation facilities; and vegetation management practices, etc; and WHEREAS, the program does not require matching funds, however, any funding that the city contributes to the project will make the application more competitive; and WHEREAS, the Administration has applied for construction funding in the amount of $1 million for the Boardwalk Conversion project, and the current Miami Beach Boardwalk is an elevated wooden structure extending from 24 Street to 45 Street dedicated solely for pedestrian use due to its 12-foot width; and WHEREAS, the conversion project consists of replacing the Boardwalk with an ADA-compliant pedestrian and bicycle paver pathway; and 120 WHEREAS, the project's goal is to increase mobility for all residents and visitors, support the use of alternative transportation throughout the City, and improve the dune and beach habitat; and WHEREAS, the projected cost of this prolect is approximately $13 million; the Administration has requested the maximum amount of funding available from TAP, which is $1 million; and WHEREAS, due to the deadline of this grant, the Administration has submitted a TAP application for construction funding for the Boardwalk Conversion project; and WHEREAS, this pro.lect supports the key intended outcome to commission a comprehensive mobility plan which gives priority recommendations (from non-vehicular to vehicular and including parking); and WHEREAS, retroactive approval is requested for the submittal of a grant application to the Miami-Dade County Metropolitan Planning Organization (MPO), Transportation Alternative Programs for funding in the amount of $1 million for the Atlantic G reenway Network/Boardwal k Conversion Project; and WHEREAS, the City's Morning All Stars Program is funded through the Children's Trust Youth Development Program, the Morning All Stars is a best practice program that empowers 144 sixth and seventh graders in the City of Miami Beach to prevent substance abuse, premature sexual activity, fighting, bullying, and delinquency through group activities, discussions, and take home projects; and WHEREAS, All Stars promotes idealism, normative beliefs, positive lifestyles, wholesome standards, resiliency, a sense of belonging and a positive relationship with parents and other adults, the program utilizes research-proven strategies using the All Stars curriculum delivered in 13 sessions that honor the values, experiences and unlqueness of targeted youth to keep them safe; and WHEREAS, at-risk youth and/or by parents/guardians and Referral Form; and ensure the strengthening of protective values that will will be identified through the school administration be are referred to the program through the All Stars WHEREAS, through this program, the City increases youth resilience and coping skills and reduces drug use and violence among students by providing before-school sessions of the program; and WHEREAS, last year, the City received funding in the amount of $99,249; this year, the Administration intends to negotiate a contract in the same amount; WHEREAS, the grant renewal is for the period of August 1,2014 through July 31 , 2015 and the grant does not require matching funds; and WHEREAS, this project supports the key intended outcome to induce public school accountability mainly at Middle School; and WHEREAS, approval is requested to negotiate and execute a contract renewal with The Children's Trust for the City's Youth Development Program in the approximate amount of $99,249 is requested; and 121 WHEREAS, the Early Childhood Development Program was created by The Children's Trust to provide high quality programs in childcare settings, the Parent-Child Home Program is an evidence-based, research validated early childhood literacy, parenting, and school readiness program; and WHEREAS, the program uses trained home visitors to work with families who have not had access to educational and economic oppo(unities, preparing children for academic success and strengthen families through intensive home visiting; and WHEREAS, the program serves children who live in families that face daily economic, social and familial challenges and eligibility includes the following: 1) must be residents of Miami Beach at time of enrollment; 2) child must be at least 16 months and under 3 years of age at commencement of services; 3) family must be low-income (defined by 2014 HUD lncome Guidelines); and WHEREAS, participants will be recruited through childcare centers, pediatrician office, community agency referrals and self-referrals; and WHEREAS, last year, the City received funding in the amount of $150,000 and this year, the Administration intends to negotiate a contract in the same amount; and WHEREAS, the grant renewal is for the period of August 1,2014 through July 31, 2015 and does not require matching funds; and WHEREAS, through this program, the City will nu(ure greater resiliency and academic success for parents and children through home-based services that promote healthy family engagement, affirmative parenting, early literacy and positive child developments. ln partnership with Barry University, the program will provide services to currently enrolled families as well as enroll new families; and WHEREAS, approval is requested to negotiate and execute a contract renewal with The Children's Trust for the Early Childhood Development Program for funding in the approximate amount of $150,000 for the City's Parent-Child Program; and WHEREAS, the Transportation lnvestment Generating Economic Recovery (TIGER) program provides funds for transportation prolects that better connect communities to centers of employment, education, and services (including for non- drivers) and that hold promise to stimulate long-term job growth, especially in economically distressed areas and the program is administered by the U.S. Department of Transportation; and WHEREAS, at the April ?3, 2014 City Commission meeting, the Commission approved and authorized the City Manager or his designee to submit a grant application to TIGER for the lntelligent Transportation System (lTS); WHEREAS, Commission approval is usually requested by the Administration prior to submitting a grant application, and the Commission authorized the Administration to apply for a grant in the amount of $10 million for the ITS; the funding agency requires a minimum of 20Yo in matching fund, and the Commission approved the Administration's request to use $2 million in Transportation Concurrency and Mitigation funds as a match; and ln order to be competitive for this program, the U.S. Department of Transportation has suggested that the matching funds should be in excess of the minimum (20%). As such, in order to provide a competitive application, the 122 Administration included an additional $2,556,590 in matching funds from the Parking lmpact Fees Fund for South and Middle Beach; and WHEREAS, the total project cost is therefore $14,556,590 with a grant request of $10,000,000 and a City match of $4,556,590; and WHEREAS, the ITS project will take place between 41 Street and 5 Street on Miami Beach and includes a Parking Management System and lntelligent Transportation System; and WHEREAS, the Administration requests retroactive approval to provide additional matching funds in the amount of $2,556,590 from the Parking lmpact Fees Fund (South and Middle Beach) for the TIGER grant application for the lntelligent Transportation System. This project supports the key intended outcome to commissiona comprehensive mobility plan which gives priority recommendations (from non- vehicular to vehicular and including parking); and WHEREAS, approval for additional matching funds from the City in the amount of $2,556,590 related to the recent grant submittal to the US Department of Transportation for the Transportation lnvestment Generating Economic Recovery (TIGER) Program for an lntelligent Transportation System (lTS); and NOW THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CIry COMMISSION OF THE CITY OF MIAMI BEACH that the Mayor and City Commission hereby approve and authorize the Clty Manager or his designee to take the following actions: 1) Approve retroactively, the submittal of a grant application to Miami-Dade County Metropolitan Planning Organization (MPO), Transportation Alternatlves Program, for funding in the amount of $1 million for the Atlantic Greenway Network/Boardwalk Conversion Project; 2) Approve the renewal of a contract with the Children's Trust for funding in the approximate amount of $99,249 for the City's Youth Development Program; 3) Approve the renewal of a contract with the Children's Trust for funding in the approximate amount of $150,000 for the Early Childhood Development Program; 4) Approve additional matching funds from the City, in the amount of $2,556,590, for the recent grant submittal to the U.S. Department of Transpo(ation for the Transportation lnvestment Generating Economic Recovery fiIGER) program for an lntelligent Transportation System (lTS); appropriating the above grants, funding requests, matching funds, and City expenses, if approved and accepted by the City and authorizing the execution of all necessary documents related to the aforestated applications, including, without limitation, audits, and authorizing the City Manager or his designee to take all necessary actions related to these grants and funding requests. PASSED and ADOPTED this day of _, 2014. ATTEST: Philip Levine, Mayor APFROVEDASTO FORM & LANGUAGEI FOR O(ECUTIONRafael E. Granado, City Clerk JLM/JWJMH T:\AGENDA\201 4\May\Grants Reso.docx 123 THIS PAGE INTENTIONALLY LEFT BLANK 124