C7C-Accept Recommendation Citywide Demolition ServicesUUMMISSION I I EM SUMMARY
Condensed Title:
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAM! BEACH, FLORIDA,
ACCEPTING THE RECOMMENDATIONS OF THE CITY MANAGER PURSUANT TO REQUEST FOR
FICATIONS (RFQI No.20{4-087-SR FOR CITYWIDE DEMOLITION SERVICES
Item Summary/Recommendation :
Ensure Compliance With Code Within Reasonable Time Frame, Emphasizing The Code For
Supporting Data (Surveys, Environmental Scan, etc: N/A
On January 15,2014, the City Commission authorized the release of RFP 2014-087-SR with the intent of
pre-qualifying multiple contractors to provide demolition services on as-needed basis perthe requirements of
the Building Department. Once the contractors have executed an agreement with the City, the City
Administration will then issue lnvitations to Quote (lTO) to those contractors to receive quotes for specific
projects as their needs become apparent. The anticipated typical scope of work shall consist of providing the
safest demolition possible, resolve all engineering, utility and other challenges related to all demolition
services, and to perform all work, or other operations required for the fulfillment of each project. The work
shall be complete, and all work, materials, and services not expressly indicated, or called for in each p@ect's
scope of work, which may be necessary for the completion and proper performance of the work, in good faith
shall be the responsibility of the contracto(s) selected. The contractor(s) shall also be responsible for
maintaining the demolition site in a clean and safe condition both before and after their work is performed,
and are also charged with providing all required forms of insurance with the City as a third party insured. lt is
important to note that property owners have a myriad of legal protections available to them, and that these
services will be utilized only in the most extreme cases after all other efforts and legal remedies have been
exhausted.
On January '17 , 2014, the City issued the RFP which resulted in proposals from the following firms: ABC
Construction, BG Group, Chin Diesel, Cross Environmental, Dancon Group, G7 Holdings, Miami Wrecking,
State Contracting & Engineering. The evaluation process stipulated in the RFP resulted in the following
ranking of proposals as detailed Attachment A of the attached memo.
ln developing his recommendation, the City Manager considered the importance of maintaining a qualified
pool of contractors from which the City may seek quotes as the need arises. The City Manager further
considered that all firms possess the required experience, state licensure and county certificate of
competency, and the results of the evaluation committee review of proposals. Accordingly, the City Manager
recommends that contracts be approved with all eight (8) firms so that a pre-qualified pool may be
established from which the City can seek quotes for projects as the need dictates.
RECOMMENDATION
The Administration recommends that the Mayor and City Commission of the City of Miami Beach, Florida
accept the recommendation of the City Manager pursuant to Request for Qualifications (RFQ) No. 201 3-087-
SR for City-wide Demolition Services and authorize the Administration to enter into negotiations with the
following firms: ABC Construction; BG Group; Chin Diesel; Cross Environmental; Dancon Group; G7
Holdings; Miami Wrecking; State Contracting & Engineering; and further authorize the Mayor and City Clerk
to execute an agreement upon conclusion of successful negotiations by the Administration.
Financial lnformation:
Source of
Funds: @
OBPI \-
Amount Account
1 $125,000 011-1510-000340
Total $125,000
Financial lmpact Summary:
# MIAMIBEACH
c7L133
@ MIAMIBEACH
City of Miomi Beoch, IZOO Convention Center Drive, Miomi Beoch, Florido
3 3 I 39, www. miomibeochfl.gov
COMMISSION MEMORANDUM
Mayor Philip Levine and Members of the City C{mmission
FROM: Jimmy L. Morales, City Manager
DATE: May21,2014
SUBJECT:A RESOLUTION OF THE MAY AND CITY COMMISSION OF THE CITY OF
MANAGER PURSUANT TO REQUEST FOR QUALIFICATIONS (RFO)
087-SR FOR CITYWIDE DEMOLITION SERVICES
THE GITY
No. 2014-
ADMINISTRATION RECOMMEN DATION
Approve the recommendation.
KEY INTENDED OUTCOME
Ensure Compliance With Code Within Reasonable Time Frame, Emphasizing The Code For
Commercial Development
FUNDING
AccountNumbers: 011-1510-000340 $125,000
BACKGROUND
The City of Miami Beach does not currently have an approved list of contractors to perform
demolition services when they are required. Although historically these services have been used
infrequently, there are several properties throughout the City that are in various stages of the
"Unsafe Structures Board" (County) process, which could result in a declaration that the
properties are unsafe and therefore in need of demolition. Many properties have been derelict
and abandoned for some time. Neighborhood groups have long encouraged the City to utilize
more aggressive methods to force owners to bring heavily cited properties into compliance.
These properties are not only unsightly and dangerous, but they also attract crime and
negatively impact property values throughout entire neighborhoods.
As a result of the need, on January 15,2014, the City Commission authorized the release of
RFP 2014-087-SR to seek proposals from firms interested in providing these services to the
City on an as needed basis. The intent of the RFP was to pre-qualify multiple contractors to
provide demolition services. Once the contractors have executed an agreement with the City,
the City Administration will then issue lnvitations to Quote (lTQ) to those contractors to receive
quotes for specific projects as their needs become apparent. The anticipated typical scope of
work shall consist of providing the safest demolition possible, resolve all engineering, utility and
other challenges related to all demolition services, and to perform all work, or other operations
required for the fulfillment of each project. The work shall be complete, and all work, materials,
134
Award Recommendation - RFQ Demolition Serv,bes
May 21 , 2014
Page 2
and services not expressly indicated, or called for in each project's scope of work, which may be
necessary for the completion and proper performance of the work, in good faith shall be the
responsibility of the contractor(s) selected. The contractor(s) shall also be responsible for
maintaining ihe demolition site in a clean and safe condition both before and after their work is
performed, and are also charged with providing all required forms of insurance with the City as a
third party insured.
It is important to note that property owners have a myriad of legal protections available to them,
and that these services witl be utilized only in the most extreme cases after all other efforts and
legal remedies have been exhausted.
RFP Process
On .tanuary 17, 2014, the City issued the RFP through its bid distribution system,
PublicPurchase.com, as well as to vendors that had been identified as interested parties to the
solicitation. On January 29, 2014, a pre-proposal conference was held to provide information to
interested parties and allow vendors to ask questions they may have regarding the
requiremenis of the solicitation. On February 19, 2014, proposals were received from the
following firms.o ABC Construction. BG Group. Chin Diesel. Cross Environmentalr Dancon Groupo G7 Holdingso Miami Wreckingo State Contracting & Engineering
All firms met the minimum eligibility criteria stated in the RFP, which including: State General
Contractor license, Miami-Dade County Demolition Certificate of Competency, and related
project experience. As a result, on April 30,2014, the Evaluation Committee, appointed by the
bity Irttanager and noticed to the City Commission via LTC #2014-095, met to review all
proposals received in accordance with the criteria established in the RFP. As stipulated in the
hfi, fottowing the review of proposals by the Evaluation Committee, points for Local and
Veteran's Preflrences were added to the Evaluation Committee Scores for each proposer. The
evaluation process resulted in the following ranking of proposals. A detailed scoring matrix is
included in Attachment A.
1. Cross Environmental
2. State Contracting & Engineering
3. Chin Diesel
4. ABC Construction
5. G7 Holdings
6. Dancon GrouP
7. Miami Wrecking
8. BG Group
CITY MANAGER'S RECOMM ENDATION
ityManagerconsideredtheimportanceofmaintaining
a qualified pool of contractors from which the City may seek quotes as the need arises. The City
Manager further considered that all firms possess the required experience, state licensure and
counti certificate of competency, and the results of the evaluation committee review of
135
Award Recommendation - RFQ Demolition Services
May 21, 2014
Page 3
proposals. Accordingly, the City Manager recommends that contracts be approved with all eight
(8) firms so that a pre-qualified pool may be established from which the City can seek quotes for
projects as the need dictates.
CONGLUSION
The Administration recommends that the Mayor and City Commission of the City of Miami
Beach, Florida accept the recommendation of the City Manager pursuant to Request for
Qualifications (RFQ) No. 2013-087-SR for City-wide Demolition Services and authorize the
Administration to enter into negotiations with the following firms: ABC Construction; BG Group;
Chin Diesel; Cross Environmental; Dancon Group; G7 Holdings; Miami Wrecking; State
Contracting & Engineering; and further authorize the Mayor and City Clerk to execute an
agreement upon conclusion of successful negotiations by the Administration.
JLM/MT/JMJ/MF/AD
T:\AGENOAU014\May\Pro6urement\RFQ 2014-0875R - Citywide Demo Svcs - AWARD MEMO.docx
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ATTACHMENT AAward Recommendation Pursuant to RFP 2014-087-5R for Demolition ServicesAvalosl'--"r iAggregatei iBaldie i Blanco i Points i Rank ii Lowlaldie i Blanco ; Points i Rank I100 i2 i100 i1 14 i1 i100 i22 i100 11 is i2 |2 i100 r1 16 i3 i2 ) 1Qq ..1.1......._._.r_q..____"._._i..q_.._._ j1 ies is i1l i5 i7 i8s i7 i19 i6 i6 i90 i6 i20 t7 ii Cross Environmental ii ShTd cdni6-Ctins & iiElglryerlrg ii ABC Conskuction ii ctiin oiaaeL....._...._....-iiQZ rc!q!!g-r.. . ii Pelq_olctprtp ,. it!4Letli.Wteqli!,s ii.P-G.Qpttp . - L0010080do-".--"iila60000003939592137
RESOLUTION NO.
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER
PURSUANT TO REQUEST FOR QUALTFTCATTONS (RFO) NO. 2013-087-SR
RELATIVE TO CITY-WIDE DEMOLITION SERVICES; AUTHORIZING THE
ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH THE FOLLOWING
FIRMS: ABC CONSTRUCTION; BG GROUP; CHIN DIESEL; CROSS
ENVIRONMENTAL; DANCON GROUP; G7 HOLDINGS; MIAMI WRECKING; STATE
CONTRACTING & ENGINEERING; AND FURTHER AUTHORIZING THE MAYOR AND
CITYCLERK TO EXECUTE AGREEMENTS UPON CONCLUSION OF SUCCESSFUL
NEGOTIATIONS BY THE ADMINISTRATION.
WHEREAS, at its January 15, 2014, meeting the City Commission authorized the
Administration to release Request for Qualifications (RFQ) 2014-087-SR (the 'RFQ") with the
intent of developing a pool of qualified firms, from which the City could seek quotes, to provide
demolition services to the City on an as-needed basis; and
WHEREAS, on January 17,2014, the City issued the RFQ; and
WHEREAS, on January 29, 2014, a pre-proposal meetlng was held to provide
information and allow proposers to ask questions regarding the RFQ requirements and process;
and
WHEREAS, on February 19,2014 proposals were received from ABC Construction, BG
Group, Chin Diesel, Cross Environmental, Dancon Group, G7 Holdings, Miami Wrecking, and State
Contracting & Engineering; and
WHEREAS, all proposals received were deemed responsive to the requirements of the
RFQ;and
WHEREAS, on April 30, 2014, the Evaluation Committee (the "Committee") appointed
by the City Manager (and noticed to the City Commission via Letter to Commission ("LTC")
2014-095) met to review and evaluate the proposals received; and
WHEREAS, the Committee was provided with an overview of the RFQ project,
information relative to the City's Cone of Silence Ordinance and Government in the Sunshine
Law, and the evaluation criteria to be utilized as outlined in the RFQ; and
WHEREAS, the Committee scored and ranked the proposals pursuant to the evaluation
criteria established in the RFQ, as follows: (1) Cross Environmental; (2) State Contracting &
Engineering; (3) Chin Diesel; (4) ABC Construction; (5) G7 Holdings; (6) Dancon Group; (7)
Miami Wrecking; AND (8) BG Group; and
WHEREAS, after reviewing all the submissions and the Evaluation Committee's scores
and final rankings, the City Manager exercised his due diligence and is recommending that the
Administration negotiate with all firms which submitted proposals in order to establish a pool of
qualified firms from which the City may seek quotes for services when the need arises.
138
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby accept the recommendation of the City Manager pursuant to Request for
Qualifications (RFQ) No.2013-087-SR relative to City-wide Demolition Services; authorize the
Administration to enter into negotiations with the following firms: ABC Construction; BG Group;
Chin Diesel; Cross Environmental; Dancon Group; G7 Holdings; Miami Wrecking; State
Contracting & Engineering; and further authorize the Mayor and City Clerk to execute
agreements upon conclusion of successful negotiations by the Administration.
PASSED AND ADOPTED this
ATTEST:
day of 2014.
Rafael Granado, City Clerk Philip Levine, Mayor
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