C2A-Reject All Bids Pharmaceuticals And Medical SuppliesGOMMISSION ITEM SUMMARY
Condensed Title:
Request Approval To Reject All Bids Received Pursuant To lnvitation To Bid (lTB) No. 2014-014-
LR For Pharmaceuticals and Medical Suoplies.
lntended Outcome Su
N/A
Supporting Data (Surveys, Environmental Scan, etc.):
lss ue:
Shall the Commission R the ITB?
Item Summary/Recommendation:
The Fire Department's Rescue Division requires the delivery of pharmaceuticals and medical
supplies in order to provide its public safety function.
On November 1,2013, lnvitation to Bid (RFP) 2014-014-LR was issued with an opening date of
December 11, 2013. Notices were sent to eighteen (18) prospective vendors which resulted in the
receipt of six (6) proposals, with one (1) vendor being deemed non-responsive. The Administration
has completed its review of the bids receive and has delermined that, because of the inegularities
in the unit of measures used by bidders and those listed in the invitation to bid, it is impossible to
determine the low bidder.
Accordingly, the Administration is recommending rejecting all bids received and conducting an
industry review with the intent of determining the proper unit of measure used by the industry to sell
the products required by the Fire Department. The Administration will also review other possible
cooperative contracting (piggyback) opportunities. ln the interim, the Fire Department will utilize the
current contract until a new award can be finalized.
RECOMMENDATION
After considering the review and recommendation of City staff, the City Manager recommends to
the Mayor and City Commission reject all bids received pursuant to ITB 2014-014-LR for
Pharmaceuticals and Medical Suoolies.
Financial lnformation:
Source of
Funds:
Amount Account
1 N/A
Financial lm
Total N/A
oact Summarv: N/A
AGENDA ITEM
DATE
c"A{s MIAMIBIACH 24
@ MIAMIBEACH
Ciiy ol trtiomi Beoch, 1700 Convention Center Drive, Miomi Beoch, Florido 33139, www.miomibeochfl.gov
COMMISSION MEMORANDUM
To: Mayor Philip Levine and Members
FROM: Jimmy L. Morales, City Manager
June 11,2014DATE:
SUBJECT:
(tTB) NO. 2014-0{4-LR FOR PHARMACEUTICALS AND MEDICAL SUPPLIES.
ADM!NISTRATION RECOMMENDATION
Reject the lTB.
KEY INTENDED OUTCOME
N/A
BACKGROUND INFORMATION AND ITB PROCESS
The Fire Department's Rescue Division requires the delivery of pharmaceuticals and medical
supplies in order to provide its public safety function.
On November 1, 2013, lnvitation to Bid (RFP) 2014-014-LR was issued with an opening date of
December 11,2013. Noticeswere sentto eighteen (18) prospectivevendorswhich resulted in the
receipt of six (6) proposals, with one (1) vendor being deemed non-responsive. The Administration
has completed its review of the bids receive and has determined that because of the irregularities in
the unit of measures used by bidders and those listed in the invitation to bid, it is impossible to
determine the low bidder.
Accordingly, the Administration is recommending rejecting all bids received and conducting an
industry review with the intent of determining the proper unit of measure used by the industry to sell
the products listed. The Administration will also review other possible piggyback opportunities.
The Fire Department will continue to use the current contract which is based on a percentage off
catalog and effective until June 12,2016, but which provides a challenge to the department because
it requires that every item ordered be cross checked with the catalog to determine if the pricing
invoices is accurate.
CITY MANAGER'S REVIEW
After considering the review and recommendation of City staff, the City Manager recommends to the
Mayor and the City Commission reject all bids received pursuant to ITB 2014-014-LR for
Pharmaceuticals and Medical Supplies.
CONCLUSION
Based on the aforementioned, theAdministration recommendsthatthe Mayorand CityCommission
reject all bids received pursuant to ITB 2014-014-LR for Pharmaceuticals and Medical Supplies.
T:\AGENDA\2014Uune 11\Procuremenl\llB 2014-014-LR Reject all Bids for Pharmaceutical and Medical Supplies -MEMO.doc
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