C7B-Increase In Scope Scott Rakow Youth Center Ice Rink RenovationCondensed Title:
A Resolution Of The Mayor And City Commission Of The City Of Miami Beach, Florida, Approving The lncrease ln
Scope To The Scott Rakow Youth Center lce Rink Associated With Renovation Of Existing Areas To lnclude New
Showers, Lockers, Multi-Purpose Room And Skate Rental Area And Authorizing The City Manager To Proceed With
Design Services; Negotiate And Execute, ln A Not To Exceed Amount Of $265,000, A guaranteed Maximum Price
(GMP) Amendment No. 2 To The Pre-Construction Services Agreement With Thornton Construction Company, lnc.,
Dated September 16, 2013, For Construction ManagementAt Risk Services AtThe Scoft Rakow Youth Center lce
Rink; Funding ln The Amount Of $265,000 ls Subject To A Capital Budget Amendment To The FY13/14 Capital
To Be Presented At The June 11 .2014 Commission Meeti
COMMISSION ITEM SUMMARY
lssue:
Item Summary/Recommendation :
On May 8, 2013, the Mayorand the City Commission approved Resolution No.2013-28199 authorizing the Mayorand
the City Clerk to execute a Pre-Construction Services Agreement with Thomton Construction. On March 5,2014,
resolution 2014-28527 approved and authorized the Mayorand the City Clerkto execute a Guaranteed Maximum Price
(GMP) Amendment No. 1 with Thornton Construction Company, lnc. for Construction Management at Risk Services for
the Scott Rakow Youth Center lce Skating Rink, Mechanical Repairs and Building Renovations Poect, in the amount
of $1,175,220 plus a five percent owner's contingency in the amount of $58,761, for a grand total amount of
$1,233,981.
At the March 5, 20'14 Commission meeting, the Commission directed staff to study the feasibility of incorporating the
following items to the cunent project. 1) Should there be a pro shop, 2) Make lobby accessible through the front, 3)
Move rental skates to a more ideal location, 4)Add locker rooms, 5) Add showers in the rink areas, and 6) Build party
rooms for kids.
Staff met with Bermello, Ajamil and Partners, lnc. (Consultant) to discuss issues pertaining to proposed additional
scope modifications to the current mechanical repair project, presently on-going. CIP, along with the Consultant,
reviewed the existing floor plan configuration within the lce Skating Rink facility and developed several plausible
options. The stakeholders had an opportunity to review the proposed options and arrived at a consensus of the
concept, currently being presented for approval.
Additional Scope lncludes, New women's and men's showers and locker rooms where the Existing Coaches' Office /
Room '123, Skate Rental/ Room 125 and Pro Shop / Room 129 are now located; New multipurpose Room where the
existing locker Room # 120-a, is currently located and adjacent area where the westernmost bleacher is located, and
the New skate rental, where the existing locker Room # 1'19-1, is currently located and adjacent area where the
easternmost bleacher is located-
The probable construction cost for the improvements (rough estimate) is $265,000 (based on 1 ,320 Sq.Ft. @ $150.00
/Sq.Ft. of the renovation area) which also includes General Conditions and Overhead & Proflt.
The current lce Skating Rink Mechanical project started construction on May 12, 2014.The contractual substantial
completion date is September g'n, 2014, and the final completion date is October 9'n , 2014. The estimated time to
complete the development of documents for the increased scope, building department review, permits, GMP
Amendment No. 2 preparation and construction is approximately six (6) months from approval of this additional scope.
The impact to the curent c.onstruction schedule is approximately three (3) months. This would extend the substantial
completion to December 9' ', 20'14.
The Administration recommends of this resolution.
Advisory Board Recommendation :
infrastructure with full accountabil
Supporting Data (Surveys, Environmental Scan, etc.): The2012 Customer Satisfaction Survey indicated that over
87% and 83% of City residents and businesses respectively, rated the appearance and maintenance of public buildings
as excellent or good; and over 81 % of residents rated recently completed capital improvement projects as excellent or
Financial
lnformation:ffia
Amount Account
,|
$265,000 302-2054-069357
. oBil_-Total
Financial lmoact Summarv:
T:iAGENDA\201 lce R nk- Amendment 2\Scott
AGENDA I clBE MIAMIBEACH
MMARY.doc
o^rE 6-ll- ltl219
g MIAMI BEACH
City of Miami Beoch, I 700 Convenlion Center Drive, Miomi Beoch, Florido 331 39, www.miomibeochfl.gov
COMMISSION MEMORANDUM
TO: Mayor Philip Levine and Members
FROM: Jimmy L. Morales, City Manager
DATE: June 'l 1, 2014
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE Clry OF
MIAMI BEACH, FLORIDA, APPROVING THE INCREASE !N SGOPE TO THE
SCOTT RAKOW YOUTH CENTER ICE RINK ASSOGIATED WITH RENOVATION
OF EXISTING AREAS TO INCLUDE NEW SHOWERS, LOCKERS, MULTI.
PURPOSE ROOM AND SKATE RENTAL AREA AND AUTHORIZING THE CITY
MANAGER TO PROCEED WITH DESIGN SERVICES; NEGOTIATE AND
EXECUTE, IN A NOT TO EXCEED AMOUNT OF $265,000, A GUARANTEED
MAXIMUM PRICE (GMP) AMENDMENT NO. 2 TO THE PRE-CONSTRUCTTON
SERVICES AGREEMENT WITH THORNTON GONSTRUCTION COMPANY, ING.,
DATED SEPTEMBER 16, 2013, FOR CONSTRUCTION MANAGEMENT AT RISK
SERVICES AT THE SGOTT RAKOW YOUTH CENTER lGE RINK; FUNDING lN
THE AMOUNT OF $265,000 IS SUBJEGT TO A CAPITAL BUDGET AMENDMENT
TO THE FY13I14 CAPITAL BUDGET TO BE PRESENTED AT THE JUNE 11,2014
GOMMISSION MEETING.
ADMINISTRATION REGOMMENDATION
Adopt the Resolution.
KEY INTENDED OUTCOME SUPPORTED
Ensure well-maintained facilities.
BACKGROUND
The Mayor and City Commission at its December 12, 2012, Commission meeting authorized
the Administration to issue an RFQ for a Construction Manager at Risk (CMR) firm to provide
pre-construction services and construction phase services via a Guaranteed Maximum Price
GMP amendment for the mechanical cooling system replacement and building renovations for
Scott Rakow Youth Center - lce Skating Rink project which has been experiencing problems
as identified by the facility operator.
Request for Qualifications (RFQ) No. 22-2013TC was issued on December 14, 2012. Thornton
Construction submitted their proposal and was interviewed along with one (1) other CMR Firm.
On February 26,2013 the selection committee unanimously ranked Thornton Construction as
the top ranked firm.
On May 8, 2013, the Mayor and the City Commission approved Resolution No.2013-28199
authorizing the Mayor and the City Clerk to execute a Pre-Construction Services Agreement
with Thornton Construction. These Services included review of the project requirements,
the
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Commission Memorandum - Scott Rakow Youth Center lce Rink Additional Renovation
June 11,2014
Page 2
existing on site conditions, preliminary budget evaluation, project scheduling and phasing,
value engineering, and constructability recommendations to the design consultants.
On March 5, 2014, resolution 2014-28527 approved and authorized the Mayor and the City
Clerk to execute a Guaranteed Maximum Price (GMP) Amendment No. 1 with Thornton
Construction Company, lnc. for Construction Management at Risk Services for the Scott
Rakow Youth Center lce Skating Rink, Mechanical Repairs and Building Renovations Prolect,
in the amount of $1,175,220 plus a five percent owner's contingency in the amount of $58,761,
for a grand total amount of $1,233,981.
ANALYSIS
At the March 5, 2014 Commission meeting, the Commission directed staff to study the
feasibility of incorporating the following items to the current project.
. Should there be a pro shop. Make lobby accessible through the frontr Move rental skates to a more ideal locatione Add locker rooms. Add showers in the rink areas. Build party rooms for kids
Staff attended various meetings with stakeholders to analyze current circulation patterns that
patrons go through to rent skates or purchase tickets. The present location of the skate rental
office does not peform efficiently for patrons or staff. The skate rental area is currently at the
opposite end of the lce Rink main entrance which generates additional resources from staff
and allows patrons to travel a long distance through the facility to purchase ticket and skate
rental, hence, no control of patrons. The current location of the skate rental also forces patrons
to walk through a wet area on their way to the bleachers to put on their skates. lmprovements
have been identified that would facilitate access for visitors to pay for their ticket and rent
skates within close proximity of main entrance. Staff will have visual control of all visitors
entering and exiting the facility. Additionally, stakeholders noted that lhe current lce Rink does
not contain shower facilities within the building. The only showers at the Scott Rakow facility
are located by the pool building outside the lce Rink facility. The facility is also lacking a
multipurpose room to allow for small events to take place within the lce Rink.
Staff met with Bermello, Ajamil and Partners, lnc. (Consultant) to discuss issues pertaining to
proposed additional scope modifications to the current mechanical repair project, presently on-
going. ClP, along with the Consultant, reviewed the existing floor plan configuration within the
lce Skating Rink facility and developed several plausible options. The stakeholders had an
oppo(unity to review the proposed options and arrived at a consensus of the concept,
currently being presented for approval.
Additional Scope lncludes:
'l ) New women's and men's showers and locker rooms where the Existing Coaches'
Office / Room 123, Skate Rental / Room 125 and Pro Shop / Room 129 are now
located with an approximate area of 595 Sq.Ft.
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Commission Memorandum - Scott Rakow Youth Center lce Rink Additional Renovation
June 11,2014
Page 3
2) New multipurpose room where the existing locker Room # 12Q-a, is currently located
and adjacent area where the westernmost bleacher is located, with and approximate
area of 372 Sq.Ft.
3) New skate rental, where the existing locker Room # 119-1, is currently located and
adjacent area where the easternmost bleacher is located, with an approximate area of
353 Sq.Ft.
The probable cost of construction (rough estimate) is $265,000 (based on 1,320 Sq.Ft. @
$150.00 iSq.Ft. of the renovation area) which also includes General Conditions and Overhead
& Profit.
The current lce Skating Rink Mechanical project started construction on May 12, 2014.The
contractual substantial completion date is September gth,2014, and the final completion date
is October gth, 2014. The estimated time to complete the development of documents for the
increased scope, building department review, permits, GMP Amendment No. 2 preparation
and construction is approximately six (6) months from approval of this additional scope. The
impact to the current construction schedule is approximately three (3) months. This would
extend the substantial completion to December gtn, 2014.
CONCLUSION
The Administration recommends a resolution of the Mayor and City Commission of the City of
Miami Beach, Florida, approving the increase in scope to the Scott Rakow Youth Center lce
Rink associated with renovation of existing areas to include new showers, lockers, multi-
purpose room and skate rental area and authorizing the city manager to proceed with design
services; negotiate and execute, in a not to exceed amount of $265,000, a Guaranteed
Maximum Price (GMP) Amendment No. 2 to the pre-construction services agreement with
Thornton Construction Company, lnc., dated September 16, 2013, for construction
management at risk services at the Scott Rakow Youth Center lce Rink; funding in the amount
of $265,000 is subject to a Capital budget Amendment to the FY13/14 capital budget to be
presented at the June 11, 2014 commission meeting.
NS
JLM/M,F/DM/HC
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RESOLUTION TO BE SUBMITTED
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