C7F-Execute Amendment 2 Parking Demand Analysis For All Remaining Areas Of N BeCOMMISSION ITEM SUMMARY
Condensed Title:
A Resolution of the Mayor and City Commission of the City of Miami Beach, Florida, authorizing an
amendment to the professional services agreementwith Walker Parking Consultants, lnc. to perform a
parking demand analysis for the remaining areas in North Beach (Phase Six-Extended), in an amount not
\to exceed $28.000.
lmprove Parking availability.
Supporting Data (Surveys, Environmental Scan, etc.): Miami Beach Customer Survey indicates
74% of residents and72% of businesses rate the availability of parking across the City as too little or
much too little. Availability of parking was one of the changes residents identified to make Miami
Beach a better to live. work or
Item Summary/Recommendation:
On September 11 , 2013, the Mayor and Commission approved Resolution No. 2013-28309 which
approved a waiver of competitive bidding, via a 5l7th vote and authorized a professional services
agreement with "Walker" Parking Consultants, lnc, to perform a parking demand analysis for the South
Beach area, in an amount not to exceed $140,525.
The Administration is moving forward with the revitalization of North Beach. Any revitalization effort that is
to take place in North Beach will certainly impact parking demand and utilization. Therefore, it is prudent to
conduct a parking demand and utillzation analysis, similar to the analysis currently underway for the South
Beach area. To this end, on March 5, 2014, the City Commission approved Resolution No. 2014-28510,
authorizing an amendment to the Professional Services Agreement with Walker Parking Consultants, lnc.
to perform a parking demand analysis for certain areas in North Beach.
Subsequently, the Mayor's Blue Ribbon Panel on North Beach recommended that the entirety of North
Beach be included in the parking demand analysis. Walker Parking has submitted a proposal to conduct
the same tasks and provide the same deliverable as the initial analysis for the entirety of North Beach.
Walker will perform the services described in their proposal for the lump sum fee of $25,550 (Twenty-five
Thousand Five Hundred and Fifty Dollars) in accordance with attached General Conditions of Agreement
for Consulting Services. The lump sum fee includes all expenses. A ten percent (10%) contingency has
been included, for a total amount not to exceed $28,000 for North Beach/Phase Six-Extended.
The Administration is seeking authorization to amend the professional services agreement with Walker
Parking Consultants, lnc. to perform a parking demand analysis for all remaining areas of North
Beach/Phase Six-Extended, in an amount not to exceed $28,000.
Administration Recommendation :the Resolution.
Financial lnformation:
Source of
Funds:
Amount Account
1 $28,000 480-0461-000312
2
3
OBPI Total
Financial lmpact Summary:
Saul Frances
T:lAGENDA\2014Uune1 1 'l12014.sum.doc
AGENDA fiEM C1 FMIAMIBEACHo,fjE b-ll-lq261
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€ity of Miomi Beoch, I200 Convenlion Cenler Drive, Miomi Beoch, Fiorido 33139, www.miomibeochl.gov
COMMISSION MEMORANDUM
Mayor Philip Levine and Members fif the
Jimmy L. Morales, City Manager
DATE: June 11,2014
BEAGH, FLORIDA, AUTHORIZING AN AMENDMENT TO THE PROFESSIONAL
SERVICES AGREEMENT WITH WALKER PARKING CONSULTANTS, INC., TO
PERFORM A PARKING DEMAND ANALYSIS FOR ALL REMAINING AREAS OF
NORTH BEACH (PHASE SrX - EXTENDED) , tN AN AMOUNT NOT TO EXCEED
$28,000.
FUNDING
$28,000 - 480-0461 -00031 2
Funds are available from Parking Fund 480, Account No. 480.0461.000312.
PURCHASE AUTHORIW
Resolution No. 2013-28309 approved a waiver of formal competitive bidding, by a 5l7th
vote and authorized a professional services agreement with Walker Parking Consultants,
lnc.
KEY INTENDED OUTCOME SUPPORTED
lmprove Parking availability.
ADM!NISTRATION RECOMMENDATION
Adopt the Resolution.
ANALYSIS
On September11,2013,the Mayorand Commission approved Resolution No.2013-28309
which approved a waiver of competitive bidding, via a 5/7th vote and authorized a
professional services agreement with "Walker" Parking Consultants, lnc, to perform a
parking demand analysis forthe South Beach area, in an amount notto exceed $140,525.
262
Commission Memorandum -Walker Parking Demand Analysis - All Areas of North Beach/Phase Vl-Extended
June 11, 2014
Page 2 of 4
The Administration is moving fonrrard with the revitalization of North Beach. Any
revitalization effort that is to take place in North Beach will certainly impact parking demand
and utilization. Therefore, it is prudent to conduct a parking demand and utilization
analysis, similar to the analysis currently underway for the South Beach area.
To this end, on March 5,2014, the City Commission approved Resolution No. 2014-28510,
authorizing an amendment to the Professional Services Agreement with Walker Parking
Consultants, lnc. to perform a parking demand analysis for certain areas in North Beach.
Subsequently, the Mayor's Blue Ribbon Panel on North Beach recommended that the
entirety of North Beach be included in the parking demand analysis. Walker Parking has
submitted the attached proposal to conduct the same tasks and provide the same
deliverables as the initial analysis for the entirety of North Beach. The study area, scope of
services, deliverables, schedule, and professional fees are as follows:
Study Area
North Beach/Phase Vl:
. 63rd Street to 87th Terrace between the Atlantic Ocean and lntercoastal, excluding
the areas already undenvay (63d Street to 72nd Street between the beach and
lndian Creek; and Ocean Terrace to Collins Avenue, between 73rd and 75th
Streets.
Scope of Services
Meet with representatives of City of Miami Beach to further clarify study objectives,
confirm the study area; parking analysis; and projected schedule.
Review pertinent reports, studies, and statistical data regarding the study area with
representatives of City of Miami Beach. lncluded in this information will be land use
data provided by the City (building square footage data on a building-by-building
basis also identifying type of land use).
Review the major parking generators in the study area with representatives of City of
Miami Beach to understand their concerns and interests.
Conduct an initial field survey to update the inventory of on-street and off-street
parking facilities within the study area. Record the type of parking (e.9. public,
commercial, or private and whether surface lot or structure), number of spaces
reserved and the type of access control (if any is in place), and parking rates.
During the initial field survey, record the number of vehicles parked by facility during
the inventory process.
Perform a License Plate lnventory (LPl), recording the location and duration of each
vehicle. The LPI will be a sampling of the peak hours during a typicalweek day and
weekend day within the study area (days and hours to be determined).
1.
2.
3.
4.
5.
6.
263
Commission Memorandum -Walker Parking Demand Analysis - All Areas of North Beach/Phase Vl-Extended
June 11,20'14
Page 3 of 4
7. Perform parking occupancy counts at three intervals on all public and accessible
private parking areas within the study area on a typical week day and weekend day
(days and hours to be determined).
8. Analyze field survey data and present in report and graphic form.
9. Calculate and compare parking demand with the current parking supply and identify
areas with deficits and surpluses.
10. Compare the parking supply with planned development and projected future
demand.
11. ldentify areas with parking deficiencies that are likely to require expansion of the
parking supply.
12. Prepare and submit a draft of the task report for review and discuss findings with
representatives from the City.
13. lncorporate the City's comments into the task report.
14. lssue one CD of the final task report with comments by the City.
15. A total of four (4) meetings or teleconferences with the client are planned with this
portion of the study.
Deliverables
Walker Parking proposes to provide the same deliverables for each phase of the project as
follows:
1. Work Plan, including progress schedule2. Supply/DemandAnalysistechnicalmemorandum3. Supply/Demand Analysis draft report4. Final parking master plan report; this report will be incorporated with ongoing
parking study update.
Schedule
Walker is prepared to begin work within three (3) weeks after receiving authorization to
proceed.
Limitations
lnformation regarding private parking areas is limited to those areas that accessible to the
field survey team during the inventory period. Private parking areas that are inaccessible to
inventory will be deemed to be at 100% capacity for the purposes of these studies.
264
Commission Memorandum -Walker Parking Demand Analysis - All Areas of North Beach/Phase Vl-Extended
June 11,2014
Page 4 of 4
Walker's proposal assumes that a single report will be issued for this additional area and
assembled into a Final Report for entire study. ln the event that additional reports are
necessary, Walker Parking Consultants reserves the right to charge an administrative fee
to create these separate documents at a negotiated a mutually agreeable lump sum fee or
hourly fee arrangement prior to preparing these reports.
Professional Fee
Walker will perform the services described in their proposal for the lump sum fee of
$25,550 (Twenty-five Thousand Five Hundred and Fifty Dollars) in accordance with
attached General Gonditions of Agreement for Consulting Services. The lump sum fee
includes all expenses. A ten percent (10%) contingency has been included, for a total
amount not to exceed $28,000 for North Beach/Phase Six-Extended.
CONCLUSION
The Administration is seeking authorization to amend the professional services agreement
with Walker Parking Consultants, lnc. to perform a parking demand analysis for all
remaining areas of North Beach/Phase Six-Extended, in an amount notto exceed $28,000.
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JLM/K6B/SF
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RESOLUTION NO.
A RESOLUTION OF THE MAYOR AND CIry COMMISSION OF THE CITYOF MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE
MAYOR AND CITY CLERK TO EXECUTE AMENDMENT NO. 2, TO THE
PROFESSIONAL SERVICES AGREEMENT WITH WALKER PARKING
CONSULTANTS, INC., TO PERFORM A PARKING DEMAND ANALYSIS
FOR ALL REMAINING AREAS OF NORTH BEACH (PHASE SIX-
EXTENDED) , IN AN AMOUNT NOT TO EXCEED $28,000.
WHEREAS, the Mayor and Commission directed the Administration to conduct
a parking demand analysis for south Beach in a phased approach which is being
performed by Walker Parking Consultants, lnc., (Walker Parking) pursuant to a
Professional Services Agreement dated October 30, 2013 (the Agreement); and
WHEREAS, parking demand projections are derived from parking inventory
usage, including data collection; review of current and future development projects; and,
in consultation with the Administration, certain assumptions regarding economic growth,
seasonality, and related trends; and
WHEREAS, the North Beach revitalization initiative is underway and a parking
demand analysis for certain areas in North Beach would be advantageous to determine
future demand; and
WHEREAS, on March 5,2014, the City Commission approved Resolution No.
2014-28510, authorizing an amendment to the Agreement to perform a parking demand
analysis for certain areas in North Beach; and
WHEREAS, subsequently, at its meeting on May 1,2014, the Mayor's Blue
Ribbon Panel on North Beach recommended that the entirety of North Beach be
included in the parking demand analysis; and
WHEREAS, an amendment to the Agreement is necessary in order to perform
the additional analysis for the remaining areas of North Beach.
266
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
coMMlssloN oF THE clrY oF MIAMI BEAGH, FLoRIDA, that the Mayor and city
Commission hereby approve and authorize the Mayor and City Clerk to execute
Amendment No. 2, to the Professional Services Agreement with Walker Parking
Consultants, lnc., to perform a parking demand analysis for all remaining areas of North
Beach (Phase Six-Extended), in an amount not to exceed $28,000.
PASSED AND ADOPTED this 11th day of June, 20i4.
ATTEST:
Philip Levine, Mayor
Rafael Granado, City Clerk
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APPHOVED AS TO
FORM & LANGUAGE
& FNR EXECUTION
267
UI,ALKEIl
PARKING CONSUITANTS
June 3,2014
4904 Eisenhower Eoulevord. Suile 150
Tompo, FL 33634
Office: 813.888.5800
Fox: 813.668.5822
www.wolkerporking.com
Submilted vio emoil io SouiFronces@miomibeochfLoov
Mr. Soul Frqnces
Direclor, Porking Deportment
City of Miomi Beoch
I755 Meridion Ave., Suite 200
Miomi Beoch, FL 33,l39
Re: Proposol for Consulting Service
Miomi Beoch Parking Sfudy Updofe
Additionol Areos for Review
Wolker Proposol No.: P0, 3-088C
Deor Mr. Fronces:
we oppreciote the opportunity to provide this proposol for odditionol porking
consulting services.
PROJECI UNDERSTANDING
The ciiy of Miomi Beoch ("ciiy"1 hos retoined wqlker Porking consultonis ("wolker") to
updote ihe 2004 Porking supply/Demond Anolysis. As port of this on-going iosk, the
City would like o proposol to qdd on oddilionol oreo for review ond onolysis. The
deliverobles will be used io ossist the City with its efforls to prepore for future
development ond grovrth within the Norih Beoch oreo locoted between 63d Street
ond 8Zh Tenoce ond the Atlonlic Oceon to the lntrocoostol Woterwoy including
Biscoyne Point ond Normondy lsles. The oreo locoted between 63'd Street ond Zlsl
Street from the Atlontic Oceon to lndion Creek os well os o two block oreq between
73'd ond 75th Sireets olong Oceon Terroce qnd Collins Avenue were recently surveyed.
New porking doto will not be collected in these oreos.
Specific gools for this ossignment include:
o Providing on updoted physicol inventory of the porking spoces
. Quontifying porking demond bosed on observoiions
. Projecting future porking demond ond need
r Reviewing ond onolyzing the City's proposed development plons for the oreo
. Incorporoting public input provided through the City
To meet ihese gools ond in conjunction wiih the cunent study, we propose to follow the
some generol scope of services for this oddiiionol oreo of study os follows:
268
UllALKER
PARKING CONSUTTANTS
Mr. Soul Fronces
Proposol for odditionol study services
June 3, 2014
Poge 2 of 4
SCOPE OF SERVICES
l. Meei with representotives of City of Miomi Beoch to further clorify siudy
objectives, confirm the study oreo; porking onolysis; qnd projected schedule.
7.
Review pertinenl reports, siudies, ond stotisticol doto regording the study
oreo with representotives of Ciiy of Miomi Beoch. lncluded in this informotion
will be lond use doto provided by the City (building squore footoge doto on
o building-by-building bosis olso identiflng type of lond use).
Review ihe mojor porking generoiors in the study oreq with representotives of
City of Miomi Beoch to understond their concerns ond interests.
Conduci on iniiiol field survey to updoie the inventory of on-slreet ond off-
streei porking fociliiies within lhe study oreo. Record the type of porking (e.g.
public, commerciol, or privoie ond whether surfoce lot or structure), number
of spoces reserved ond the type of occess control (if ony is in ploce), ond
porking rotes.
During the initiol field survey, record the number of vehicles porked by focility
during ihe inventory process.
Perform o License Plole lnventory (LPl), recording the locotion ond durotion
of eoch vehicle. The LPI will be o sompling of the peok hours during o typicol
week doy ond weekend doy within ihe study oreo (doys ond hours to be
determined).
Perform porking occuponcy counts oi three intervols on oll public ond
occessible privoie porking oreos within the study oreo on o iypicol week doy
ond weekend doy (doys ond hours to be deiermined).
Anolyze field survey doto ond present in repori ond grophic form.
Colculote ond compore porking demond with the current porking supply
ond identify oreos with deficits ond surpluses.
Compore the porking supply with plonned development ond projected
fuiure demond.
ldentify oreos with porking deficiencies thot ore likely to require exponsion of
ihe porking supply.
Prepore qnd submit o droft of the tosk report for review ond discuss findings
wiih representotives from ihe City.
lncorporoie ihe City's commenis into the iosk report.
lssue one CD of the finol losk report with comments by the City.
2.
3.
4.
E
6.
r3.
14.
8.
,-
r0.
Il.
12.
269
1[i} xm,.*itma
A totql of four (4)
wilh this porlion of
15.
Mr. Soul Fronces
Proposol for odditionol study services
June 3, 201 4
Poge 3 of 4
meetings or teleconferences with the client ore plonned
ihe study.
DELIVERABTES
We propose lo provide the following deliverobles for the project:
'I . Work Plon. including progress schedule
2. Supply/DemondAnolysistechnicolmemorondum
3. Supply/Demond Anolysis droft report
4. Finol porking moster plon report; this repori will incorporoted wilh the on-
going porking siudy updote.
SCHEDUTE
We ore prepored to begin work on this odded oreo within three weeks of receipt of
signed controct. lnitiol work will include preporing block mops, inventorying porking,
coordinoting lhe doto collection efforis, ond reviewing dolo perioining io future
condiiions. Porking occuponcy doto collection will toke ploce within the first two
weeks following the project commencemenl. A droft report of the findings will be
provided within 6 weeks of projeci commencement. schedule is dependent upon
receiving the future conditions informotion from the City within in 2 weeks of project
commencement.
TIMITATIONS
lnformotion regording privote porking oreos is limited io those oreqs thot occessible to
the field survey ieom during the inventory perlod. privote porking oreos ihot ore
inoccessible to invenlory will be deemed lo be qi 100% copocity for the purposes of
these sludies.
This proposol ossumes thot o single repori will be issued for this odditionol oreo ond
ossembled into o Finol Report for ihe entire study. ln the event ihot odditionol reports
ore necessory, Wolker Porking Consultonts reseryes ihe righl to chorge on odministrotive
fee to creole these seporote documents of o negotioted o mutuolly ogreeoble lump
sum fee or hourly fee orrongement prior to preporing these reports.
270
WALKER
PARKING CONSUTTANIS
Mr. Soul Fronces
Proposol for odditionol study services
June 3, 20'I4
Poge 4 of 4
PROFESSIONAT FEE
Wolker will perform the scope of services described in ihis proposol for the lump sum leeof $25.550 (Iwenty.Five Thousond, Flve Hundred Flfty Dollors). The lump sum fee
includes oll expenses.
lf there is onything obout this proposol thot does not suit your needs, we qsk thot you
bring il to our ottention so thot we con cusiomize our services to best meel your needs.
Sincerely yours,
WALKER PARKING CONSULTANTS
Jon Mortens, CAPP,
Porking Consullont
C,\in ( ) ^\',---\\.,H{))
Thomos Sobczok
Director of Business Development
AICP
AUTHORIZATION: CITY OF MIAMI BEACH
Trusting thot this proposol meeis with your opprovol ond following opprovol by the city
commission, we osk thot you sign in the spoce below to ocknowledge your
occeptonce of ihe terms contoined herein, ond to confirm your outhorizotion for us loproceed. Pleose relurn one signed originol of this ogreement for our records.
Accepted by (Signoture):
Printed Nome:
Title:
Dote:
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