C7G-Accept Recommendation Reject Proposals For Playground Fence At South PointeCOMMISSION ITEM SUMMARY
Condensed Title:
Accept Recommendation of the NCAC to Reject All Bids Pursuant to lnvitation to Bid (lTB) No.171-
2013-TC, for the Playground Fence at South Pointe Park and Reallocate the Funding inFY2014115fot
Alternative Enhancements to the Park.
lntended Outcome
Item Su
ln November of 2O11, South Pointe Park had a new playground, shade system and safety surface
installed. This playground replaced the original playground installed during the construction of South
Pointe Park due to problems with quality and safety. At the time the South Pointe Park desrgn was being
developed, a fence around the children's playground area was never requested or discussed by the
City, the designers, the community or the Design Review Board.
On December 3, 201 3, the Design Review Board (DRB) approved the design for the installation of the
new fence. lnvitation to Bid (lTB) 171-2013-TC was issued on May 22, 2013, with an opening date of
June 13, 2013. The pre-bid conference was held on May 30, 2013. During the pre-bid conference,
prospective bidders were instructed on the procurement process and the information their respective
proposals should contain.
At the January 15,2014 City Commission Meeting a request for approval to award a contract, pursuant
to lnvitation to Bid (lTB) No. 2013-171-TC for the playground fence at South Pointe Park in the amount
of $98,995 was presented to the City Commission. The ltem was separated for discussion by
Commissioner Grieco and a motion was passed to refer the item to the Neighborhood/Community
Affairs Committee (NCAC) for discussion and community input.
The item was discussed at the February 28,2014 NCAC meeting. Pursuant to the direction of the
NCAC, staff was instructed to cancel the playground fence project and instead come up with alternative
projects to enhance South Pointe Park utilizing the already allocated funds for the cancelled fencing
project.
ln accordance with the City Code, the proposed Resolution formally accepts the recommendation of the
NCAC from their February 28,2014 meeting to reject all proposals received pursuant to ITB No. 2013-
171-f C and instead reallocate the funding during the Fiscal Year 2014115 budget development process
for alternative projects to enhance South Pointe Park.
Financial lnformation:
Ensure well-maintained facilities
Supporting Data (Surveys, Environmental Scan, etc.): The 2009 Customer Satisfaction
Survey indicated that 79% oI businesses rated recently completed capital improvement projects as
On February 28,2014, the NCAC recommended to reject all bids and reallocate the funding during the
FY 2014115 budget development process for miscellaneous enhancements for the park.
Source of
Funds:
Amount Account
1
OBPI
Financial lmp
Total I I
act Summary: N/A
John Rebar, ext. 6643
Clerk's Office islative Trackin
AGENDA trEM -C1(rE MIAMIBEACH o^lE 6-ll-lLl273
g MIAMI BEACH
City of Miomi Beoch, 1700 Convention Center Drive, Miqmi Beoch, Florido 33I39, www.miomibeochfl.gov
COMMISSION MEMORANDUM
TO: Mayor Philip Levine and Members
FROM: Jimmy L. Morales, City Manager
DATE: June 11,2014
the City mtsston
SUBJECT: A RESOLUTION OF THE MAYOR D CITY COMMISSION OF THE GITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE
NEIGHBORHOOD/COMMUNIW AFFAIRS COMMITTEE AT THE FEBRUARY
28,2014 MEETING TO REJECT ALL PROPOSALS RECEIVED, PURSUANT
TO TNVTTATTON TO BtD (lTB) 2O14-171-TC FOR A PLAYGROUND FENCE AT
SOUTH POINTE PARK; AND FURTHER AUTHORIZING THAT THE FUNDING
BE REALLOCATED !N THE FISCAL YEAR 2014/15 BUDGET DEVELOPMENT
PROCESS FOR THE PURPOSE OF PROVIDING ALTERNATIVE
ENHANCEMENTS FOR SOUTH POINTE PARK
BACKGROUND
ln November of 2011, South Pointe Park had a new playground, shade system and safety surface
installed. This playground replaced the original playground installed during the construction of
South Pointe Park due to problems with quality and safety. At the time the South Pointe Park
design was being developed, a fence around the children's playground area was never requested
or discussed by the City, the designers, the community or the Design Review Board.
During the 2010 community meetings, several parents requested that a fence be installed as part
of the new, original playground. However, no funding had been identified at that time for a fence,
and in an effort to replace the existing playground equipment as expeditiously as possible; the
prolect proceeded without a fence. Following the December 16, 2010, community meeting, the
City received a letter from the South of Fifth Residents indicating their support for the installation of
a fence around the playground.
On December 3, 2013, the Design Review Board (DRB) approved the design for the installation of
the new fence. lnvitation to Bid (lTB) 171-2013TC was issued on May 22,2013, with an opening
date of June 13,2013. The pre-bid conference was held on May 30,2013. During the pre-bid
conference, prospective bidders were instructed on the procurement process and the information
their respeclive proposals should contain.
At the January 15, 2014 City Commission Meeting a request for approval to award a contract,
pursuant to lnvitation to Bid (lTB) No. 2013-171TC for the playground fence at South Pointe Park
in the amount of $98,995 was presented to the City Commission. The ltem was separated for
discussion by Commissioner Grieco and a motion was passed to refer the item to the
Neighborhood/Community Affairs Committee (NCAC) for discussion and community input.
274
June 11, 2014 City Commission Memorandum
S Pointe Park Fence - Rejecting all Bids
Page 2 of 2
The item was discussed atthe February 28,2014 NCAC meeting. Pursuantto the direction of the
NCAC, staff was instructed to cancel the playground fence project and instead come up with
alternative projects to enhance South Pointe Park utilizing the already allocated funds for the
cancelled fencing project.
ln accordance with the City Code, the proposed Resolution formally accepts the recommendation
of the NCAC from their February 28,2014 meeting to reject all proposals received pursuant to ITB
No.2013-171TC and instead reallocate the funding during the Fiscal Year 2014115 budget
development process for alternative projects to enhance South Pointe Park.
JLM/JMr/f$b
T:\AGENDAV0'14\June\Parks and Rec\Reject all proposals of S Pointe Park Playground Fence Memo 6-11-'14.docx
275
RESOLUTION NO.
A RESOLUTION OF THE MAYOR AND CIry COMMISSION OF THE CITY OF MIAMIBEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THENEIGHBORHOOD/COMMUNITY AFFAIRS COMMITTEE AT THE FEBRUARY 28, 2014
MEETING TO REJECT ALL PROPOSALS REGEIVED, PURSUANT TO INVITATION TO BID(lrB) 2014-171-Tc FoR A PLAycRoUND FENCE AT sourH potNTE pARK; AND
FURTHER AUTHORIZING THAT THE FUNDING BE REALLOCATED IN THE FISCAL YEAR
2014115 BUDGET DEVELOPMENT PROCESS FOR THE PURPOSE OF PROVIDING
ALTERNATIVE ENHANCEMENTS FOR SOUTH POINTE PARK
WHEREAS, in November of 2011, south pointe park had a new playground, shadesystem and safety surface installed. This playground replaced the original piaygiounO installed
during the construction of South Pointe Park due to problems with qual-ity and sliety; and
WHEREAS, at the time the South Pointe Park design was being developed, a fencearound the children's playground area was never requested or discusied by ihe City, the
designers, the community or the Design Review Board; and
WHEREAS, during the 2010 community meetings, several parents requested that afence be installed as part,of the new, original playground. However, no funding had beenidentified at that time for a fence, and in an effort to replace the existing playground'equipment
as expeditiously as possible; the project proceeded without a fence; and
WHEREAS, on December 3,2013, the Design Review Board (DRB) approved the
design for the installation of the new fence; and
WHEREAS, lnvitation to Bid (trB) 171-2013-Tc was issued on May 22,2013, with an
opening date of June 'l 3, 2013; and
WHEREAS, at the January 15, 2014 City Commission Meeting a request for approval to
award a contract, pursuant to lnvitation to Bid (lTB) No. 2013-171-tC torthe playground fence
at South Pointe Park was presented to the City Commission; and
WHEREAS, the ltem was separated for discussion by Commissioner Grieco and a
motion was passed to refer the item to the Neighborhood/Community Affairs Committee (NCAC)
for discussion and community input; and
WHEREAS, the item was discussed during the February zg, 2ol4 NCAC meeting andpursuant to the direction of the NCAC, staff was instructed to cancel the playground Tenceprolect and instead come up with alte_rnative projects to enhance South Pointe par:k utilizing the
already allocated funds for the cancelled fencing project; and
WHEREAS, in accordance with the City Code, the proposed Resolution formally accepts
the recommendation of the NCAC from their February 28,2014 meeting to reject all proposals
received pursuant to ITB No. 2013-171-TC and instead reallocate the frJnding-in the amount of
$98,995 during the Fiscal Year 2014t15 budget development process for alteinative projects to
enhance south Pointe Park, aimed specifically for equipment for children.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF
276
THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby reject ailproposals received pursuant to lnvitation to Bid (lTB) No. 2013-171-TC for a playground fence
at South Pointe Park; and further authorizing that the funding be reallocated in the Fiscal year
2014115 budget development process for the purpose of providing alternative enhancements for
South Pointe Park.
PASSED AND ADOPTED this
ATTEST:
day of 2014.
Rafael Granado, City Clerk Philip Levine, Mayor
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APPROVEDASTO
FORM & LANGUAGE
& FOR EXECUTION
City Attorney
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