R7H-Recognize And Approve Early Voting For August 26 2014 CMB Special ElectionCOMMISSION ITEM SUMMARY
Condensed Title:
A Resolution Recognizing and Approving Early Voting For The August 26,2014 City Of Miami Beach Special
Election.
lntended Outcome Su
Item Summary/Recommendation:
Supporting Data (Surveys, Environmental Scan, etc.): ln 2013, there were 44,697 registered voters forthe
General Election with 1 1 ,385 total ballots cast, for a voter turnoul o125.47%. There were 2,910 early voters, 3,856
voters and 4.61 3 voters on election
The City of Miami Beach has scheduled a Special Election to be held on Tuesday, August 26, 2014, in conjunction
with the State Primary Election. This Special Election will present to the City's electorate several Charter
amendments.
Section 101.657(1)(d) ofthe Florida Statutes (the "Early Voting" Statute), requires that each County's Supervisorof
Elections provide for early voting to begin on the 10' ' day before an election that contains State or Federal races and
end on the 3'0 day before the election, and shall be provided for no less than 8 hours and no more than 12 hours per
day at each site during the applicable period. ln addition, early voting may be offered at the discretion of the
Supervisor of Elections on the 1 5'n, 14'n, 1 3'n, 1 2'n, 1 1tn, or 2nd day before an election that contains State or Federal
races for at least I hours per day, but not more than 12 hours per day.
lnasmuch as Florida's Election Code states that municipalities may provide early voting only in municipal elections
that are not held in conjunction with county or state elections, the County will be responsible for conducting early
voting activities related to the City's August 26,2014 Special Election. Accordingly, the Miami-Dade County
Supervisor of Elections has tentatively designated the following early voting schedule for the August 26, 2014 City
Election, and has designated the Miami Beach Regional Llbrary,227 22nd Street, and the North Shore Branch
Library, 7501 Collins Avenue, as the early voting locations within the City of Miami Beach:
Monday, August 11 7 am - 3 pm
Tuesday, August 12 7 am - 3 pm
Wednesday, August 13 7 am - 3 pm
Thursday, August 14 7 am - 3 pm
Friday, August 15 7 am - 3 pm
Saturday, August 16 8 am - 4 pm
Sunday, August'17 8am - 4 pm
Monday, August 18 11 am - 7 pm
Tuesday, August '19 11 am - 7 pm
Wednesday, August 20 11 am - 7 pm
Thursday, August 21 'll am - 7 pm
Friday, August 22 11 am - 7 pm
Saturday, August 23 8 am - 4 pm
Sunday, August24 8am -4 pm
Upon receipt from the Miami-Dade County Elections Department of the Final early voting schedule and locationsfor
the City's August 26, 2014 Special Election, the Administration will report this information to the Mayor and
Commissioners via Letter to Commission (LTC). and will further oost the information on the Citv's website.
Board Recommendation:
Financia! lnformation:
Source of
Fu nds:
Amount Account
1
2
Estimated $30,551.95 -August 26, 2014 Special Election -
Cost from County.
Approximately $32,000 in legally mandated advertisements,
required by the Florida Statutes and the Citv Code.
011-9322-000312
01 1-9322-00031 2
Total $62,ss1.95
Clerk's
Rafael E. Granado, City Clerk
T:IAGENDA\20'14\J
AGEHDA ITE'U R1ff
L-U-tU(B MIAAAIBEACH OATE708
MIAMIBEACH
City of Miomi Beoch, I 700 Convenlion Center Drive, Miomi Beoch, Florido 331 39, www. miomibeochfl.gov
COMMISSION MEMORANDUM
To: Mayor Philip Levine and Members
FROM: Jimmy L. Morales, City Manager
CC: Raul J. Aguila, City Attorney
Rafael E. Granado, City Clerk
DATE: June 11,2014
SUBJECT: A RESOLUTION OF THE MAYOR AND Clry COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA RECOGNIZING AND APPROVING EARLY VOTING FOR
THE AUGUSI26,2014 CITY OF MIAMI BEACH SPECIAL ELECTION.
ADMINISTRATION RECOMM ENDATION
Approve the Resolution.
ANALYSIS
The City of Miami Beach has scheduled a Special Election to be held on Tuesday, August 26,
2014, in conjunction with the State Primary Election. This Special Election will present to the
City's electorate several Charter amendments.
Section 101.657(1Xd) of the Florida Statutes (the "Early Voting" Statute), requires that each
County's Supervisor of Elections provide for early voting lo begin on the 1Oth day before an
election that contains State or Federal races and end on the 3'd day before the election, and
shall be provided for no less than I hours and no more than 12 hours per day at each site
during the applicable period. ln addition, early voting may be offered at the discretion of the
Supervisor of Elections on the 1sth, 14th, 13th, 12th, 11th, or 2"d day before an election that
contains State or Federal races for at least 8 hours per day, but not more than 12 hours per day.
lnasmuch as Florida's Election Code states that municipalities may provide early voting only in
municipal elections that are not held in conjunction with county or state elections, the County will
be responsible for conducting early voting activities related to the City's August 26, 2014 Special
Election. Accordingly, the Miami-Dade County Supervisor of Elections has tentatively
designated the following early voting schedule for the August 26,2014 City Election, and has
designated the Miami Beach Regional Libraryl, 227 22"d Street, and the North Shore Branch
Library, 7501 Collins Avenue, as the early voting locations within the City of Miami Beach:
lThe Elections Department has been looking to upgrade some of their early voting facilities and
look for ways to reduce the overall voter wait times. Early Voting facillties used in previous
countywide elections were analyzed and Elections Department staff canvassed other locations
that are acceptable early voting facilities. Based on this analysis, the Elections Department
plans to relocate the early voting site at Miami Beach City Hall to the Miami Beach Regional
Library, located 0.80 miles away from City Hall. The Elections Department believes that this new
location offers the necessary square footage, configuration and parking for Miami Beach early
voters during countywide elections. For municipal stand-alone elections, the City always has the
option to designate a different location for early voting if preferred. (See LTC No. 109-2014.)
709
DATE TIME
Monday, Auoust 11 7am-3pm
Tuesday, Auqust 12 7am-3pm
Wednesday, Auqust 13 7am-3pm
Thursday, Auqust 14 7am-3pm
Fridav, Auqust 15 7am-3pm
Saturday, Auoust 16 8am-4pm
Sunday, August 17 8am-4pm
FIRST WEEK
SECOND WEEK
DATE TIME
Mondav, Auqust 18 'l 1am-7pm
Tuesdav, Auoust 19 11am-7pm
Wednesday, Auqust 20 11am-7pm
Thursday, Auqust 21 11am-7pm
Friday, Auqust 22 11am-7pm
Saturday, Auqust 23 8am-4pm
Sundav, Auqust 24 8am-4pm
Upon receipt from the Miami-Dade County Elections Department of the Final early voting
schedule and locations for the City's August 26, 2014 Special Election, the Administration will
report this information to the Mayor and Commissioners via Letter to Commission (LTC), and
will further post the information on the City's website.
FINANCIAL INFORMATION
The Miami-Dade County Elections Department has provided the Administration with an estimate
of $30,551.95 forthe City's August 26,2014 Special Election, whlch includes the costs of 14
early voting days. (See Exhibit "A" - Department of Election estimate of cost.) Additionally, the
City will incur approximately $32,000 in legally-mandated advertisements, required by the
Florida Statutes and the City Code, to notice this Special Election.
GONCLUSION
The Administration recommends that the Mayor and City Commission recognize and approve
early voting for the August 26, 2014 City of Miami Beach Special Election, said early voting to
be conducted in accordance with the provisions of the attached Resolution and Section
1 01.657, Florida Statutes.
Attachment
JML/RJA/REG
T:IAGENDA\2o14\JUn6\ELECIIONS\Ea y Voinlg Commi$ion Momo - r€lised JO and REG doq
710
ESTIMATE
Rafael E. Granado, City Clerk
City of Miami Bgach
1700 Convenlion ienter Drive, #200
Miami Beach, FL 33139
Estimate N':
Estimate Date:
MB.PB.2014
March 31,2014
Registered Voters:
Precincts:
Polling Places:
Permanent Absenlee Ballots:
50,729
36
23
7,259
Early Voting Days:
Early Voting Sites:
14
20
Personnel
Salaries & Fringe Eenefits, Orerti,ne, Polt Wa*ert
Polling Places
Security. Po iog Plrae Rentals
Supplies and Services
,bsertee Ba.l/cts Sel Up
Trucks and Vehicles
Truch Rentels, GSA Ve}icles
Printing and Adrrertjsing
Absentee, Eady Voting & precinct Balob
Postage
25,364.s0
e.bse,rl€€ Ba/rots Sent and Eusiness Reply
Ballot Creation
ln.House & Outside Cantraclual Sefiicet, Transla,ons - Based on one quos,oh
Administrative Overhead
lndircct Costs, Logic E Accuracy, pas!.Electon AudjLr
2,410.00
2,777.45
'TOTAL $___-305i1-95
' Preese note lhese cosls a/e eslimates and are ssbject to change. This as mate
does include the cost of baltot printing; llowever, if your gieslion(s)/nce(s)
creates an addilianal hallol pase. the cosl wittbe adjusted accodingly_
Election Auoust 26- 2A14
For mors information, you may contact:
Patrioia Prochnicki
Oeputy SOE Finance and Administration
Miami.Dade Elsctions O6partmsnt
2700 NW 87 Avenue
Miami. Florida 33172
OfIice: 305499-8568 E{nail: bproch@miamidadB.gov
EXHIBIT ''A''711
RESOLUTION NO, 2014.
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THECIry OF MIAMI BEACH, FLORIDA RECOGNIZING AND
APPROVING EARLY VOTING FOR THE AUGUST 26,2014 CITY OF
MIAMI BEAGH SPEGIAL ELECTION.
WHEREAS, the City of Miami Beach has scheduled a Special Election to be held on
Tuesday, August 26, 2014 in conjunction with the State Primary Election for the purpose of
presenting to the City's electorate several ballot questions; and
WHEREAS, the City Commission hereby recognizes and approves early voting for the
August 26, 2014 City of Miami Beach Special Elections; and
WHEREAS, in recognition of the 2013 statutory amendments to Florida Statute Section
101.657(1Xd) governing "Early Voting," the City Commission hereby acknowledges that each
County's Supervisor of Elections is required to provide for early voting to begin on the 1Oth day
before an election that contains State or Federal races and end on the 3'd day before the
election, and shall be provided for no less than 8 hours and no more than 12 hours per day at
each site during the applicable period; in addition, early voting may be offered at the discretion
of theSupervisorof Electionsonthelsth, 141h, 13th,12th,11th,orZndday beforeanelectionthat
contains State or Federal races for at least 8 hours per day, but not more than '12 hours per day;
and
WHEREAS, Florida's Election Code states that municipalities may provide early voting
only in municipal elections that are not held in conjunction with County or State elections,
therefore the County will be responsible for conducting early voting activities related to the City's
August 26, 2014 Special Election; and
WHEREAS, the Miami-Dade County Supervisor of Elections has tentatively designated
the following early voting schedule for the August 26, 2014 City of Miami Beach Special
Election, and has designated the Miami Beach Regional Library, 227 22no Street, and the North
Shore Branch Library, 7501 Collins Avenue, as the early voting locations within the City of
Miami Beach:
FIRST WEEK
DATE TIME
Monday, Auqust 11 7am-3pm
Tuesday, Auqust 12 7am-3pm
Wednesdav, Auoust 13 7am-3pm
Thursdav, Auqust'14 7am-3pm
Fridav. Auoust 15 7am-3pm
Saturday, Auqust 16 8am-4pm
Sunday, August 17 8am-4pm
SECOND WEEK
DATE TIME
Monday, Auoust 18 11 am-7 pm
Tuesdav, Auqust 19 11am-7pm
Wednesdav, Auqust 20 11am-7pm
Thursdav, Auqust 21 11am-7pm
Fridav, Auqust 22 11 am -7 pm
Saturdav, Auqust 23 8am-4pm
Sunday, Auqust 24 8am-4pm
712
WHEREAS, the Miami-Dade County Elections Department has provided the
Administration with an estimate of $30,551.95 for the City's August 26,2014 Special Election,
which includes the costs of 14 early votlng days (see Exhibit "A" - Department of Election
estimate of cost); and
WHEREAS, upon receipt from the Miami-Dade County Elections Department of the
Final early voting schedule and locations for the City's August 26, 2014 Special Election, the
Administration is hereby directed to report this information to the Mayor and Commissioners via
a Letter to the Commission (LTC), which election information shall be posted on the City's
website in advance of that scheduled election.
NOW, THEREFORE, BE !T DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEAGH, FLORIDA, that the Mayor and City
Commission hereby recognize and approve early voting for the August 26, 2014 City of Miami
Beach Special Election, said early voting to be conducted in accordance with the provisions of
this Resolution.
PASSED and ADOPTED this '11th day of June 2014.
Philip Levine, Mayor
ATTEST:
A!:'PRO\/5D AS TO
FC:]iV & LAI.]GUAGE
& FOR EXECU IION
Rafael E. Granado, City Clerk
l, /r.n;} 'n-,
,f4wLi',y A;.,trney ny Le,re
T:\AGENDA\2014\June\ELECTIONS\,Authorize Early Voting Resolutions revised reg.&cx tyt
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