R9K-Discuss- Use Of Interim Vehicles For The North Beach Circulator Serviceg MIAMI BTACH
Clty of Mloml Beoch, 1700 Convenlion Center Drive. Miomi Beoch, Florido 3313?. www.miomibeqchfl.gov
COMMISSION MEMORANDUM
Mayor Philip Levine and Members o{fthe City Cffnmission
FROM: Jimmy L. Morales, City Manager
DATE:
SUB-JECT:
June 11, 2014
NORTH BEAGH CIRGULATOR SERVICE
BACKGROUND
At the April 30,2014 City Commission meeting, the Commission approved the award of lnvitation to
Bid (lTB) No. 2014-154-SR for North Beach Turnkey Trolley Operations and Maintenance Services
to Limousines of South Florida (LSF). The services procured are all inclusive transportation
services, meaning that the selected contractor will provide all necessary vehicles, equipment,
personnel, fuel, licenses and insurances necessary to operate and maintain the service.
At the May 21 , 2014 City Commission meeting, the Commission passed a resolution approving in
substantial form, an lnterlocal Agreement (lLA) between Miami-Dade County and the City of Miami
Beach for the provision of municipal circulator (trolley) services in North Beach. This ILA is pending
approval by the Miami Dade County's Board of County Commission (BCC) at its July 1,2014
meeting.
Although NEW trolley vehicles have been ordered by LSF, the trolley manufacturing lead time can
be as much as six (6) months. The Administration expects all new trolleys to be available for service
no later than October 31 ,2014. ln order to encourage the early start of the circulator services, the
City has agreed to pay a performance premium of twenty percent (20o/o) of operation cost for the
period of service in which all vehicles are in operation prior to October 31 ,2014.
Given that the City may be able to start its North Beach circulator service upon approval of the ILA
by the BCC, expected to occur on July 1, 2014 and that new trolleys cannot be delivered by this
date, the City asked LSF to advise on the feasibility of providing used trolleys for early start of
services. LSF indicated that securing used trolley vehicles for a short period of time would not be
economically feasible for the company; however, cutaway vehicles could be provided and ready for
use as early as July 2014 contingent upon the City's approval. The response letter from LSF is
attached herein for reference.
The interim vehicles proposed by LSF are white cutaway vehicles that can accommodate twenty
(20) passengers and two (2) wheelchairs. The vehicles would be equipped with tracking units and
branded with the City's emblem on both sides of the vehicle for recognition. These four (4) vehicles
would be utilized for approximately three (3) months until the NEW Trolleys are delivered. The hours
of operation of the expedited service would be from 8:00 AM to 12:00 AM from Monday through
Sunday, with ten (10) minute headways.
Agenda ltem
Date979
Commission Memorandum - Title Vl Program Plan
June 1lth,2014
Page 2 of 3
CONCLUSION
The Administration is seeking guidance and direction lrom the City Commission with regards to the
use of interim vehicles to provide transit circulator services in the North Beach community as early
as July 201 4 until the new trolleys are placed in service by October 31 , 2014.
Attachment 1: Pictures of Proposed lnterim Vehicles
Attachment 2: Contractor Letter regarding lnterim Vehicles
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T:\AGEN DA\2014Uune\lnterim Vehicles lor North Beach Circulator Services l\4emo.doc
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ATTACHIvIENT 2
May 30,2014
City of Miami Beach
1700 Convention Center Drive
Miami Beach, FL 33139
Atten : J u lian Guevara, operations supervisor, Transportation Department
RE: lnterim Vehicles for North Miami Beach Shutfle
Dear Mr. Guevara,
Per your request in having interim vehicles operate the North Beach shutfle
service prior to october 1, 2014 with the New Trolleys that have been ordered
and will not be available until october, we have researched and inquired on
trying to purchase or lease interim vehicles and the only option would be toprovide cutaway Minibuses for the interim period starting as soon as July 1,
2014.
fn orderto provide this service effective July 1, zo14in the interim vehicles, we
have identified vehicles and will have to purchase these vehicles, order and
install GPS Tracking, Radios, wiFl, signage, along with having to hire and train
drivers for the new routes All of these items take time and therefore it is
imperative that we have an answer ASAP.
lf you have any questions, please feel free to contact me at any time.
,.1
--/l..t44/
3300 S.W. 1l Avenue
Fort Lauderdale, Florida 33315
Phone: (954) 463-0845
Vice Presldent
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