C2B-Issue RFP Auditing Services To Examine The Citys Basic Financial StatementsCOMMISSION ITEM SUMMARY
Condensed Title:
Request For Approval To Authorize The Issuance Of A Request For Proposals (RFP) For Auditing Services
To Examine The City's Basic Financial Statements lncluded ln The City's Comprehensive Annual Financial
Report (CAFR), Federal Grant Programs And State Projects (OMB A-133 Single Audit), And The Financial
Statements Of The Miami Beach Redevelopment Agency (RDA), The Parking Systems Fund (PSF), The
Miami Beach Visitor And Convention Authority (VCA), The Miami Beach Convention Center, The Jackie
Gleason Theater Of The Performing Arts, The Building Better Communities Bond Program (BBC), The
Children Trust Grant Prooram (Ct). And The Safe Nei Parks And Bond SNP).
Environmental
Item Summary/Recommendation :
The City of Miami Beach (the City) is required to have an annual audit in accordance with Florida Statute
218.39 performed on the City's Comprehensive Annual Financial Report (CAFR). Other audits are required to
be performed in accordance with the U.S. Office of Management and Budget (OMB) Circulars, Bonded Debt
Covenants, Performance Management and/ or Grant Agreements. Each audit herein must be conducted by
an independent audit firm. The City is seeking a five-year contract proposal with one (1) five-year option to
renew period. The City's current auditor is McGladrey & Pullen, LLP. McGladrey & Pullen, LLP has provided
auditing services for the City since 2006.
Generally the audit committee would establish factors to use for the evaluation of audit services to be
provided by a certified public accounting firm. l-{owever, given that the audit committee has not yet had an
opportunity to review the evaluation factors, we are requesting that the Commission approve the RFP and
authorize its issuance subject to the review and concurrence of the audit committee and delegate authority to
the Manager to issue the RFP if there are no substantive changes recommended.
Pursuant to the Florida Statute 218.39, the City is required to procure auditing services to examine the City's
Basic Financial Statements included in the City's Comprehensive Annual Financial Report (CAFR), Federal
grant programs and State projects (OMB A-133 Single Audit), the financial statements of the following: Miami
Beach Redevelopment Agency's (RDA), the Parking Systems Fund's (PSF), the Miami Beach Visitor and
Convention Authority's (VCA), the Miami Beach Convention Center (MBCC), as managed by Global Spectrum
(GS), the Safe Neighborhood Parks and Bond Program (SNP), Children's Trust (CT) and Building Better
Communities (BBC).
ln order to seek proposals from qualified firms interested in providing the requirement services to the City, the
Administration is recommending the City Commission approve the issuance of Request for Proposals (RFP)
2014-276-LR for Auditing Services. For further details on the scope of services required, refer to Section
0300, RFP 2014-276-LR for Auditing Services (attached).
RECOMMENDATION
the lssuance of the RFP
Advisorv Board Recommendation:
Financial lnformation:
Clerk's Office islative Tracki
T:\AGENDA\201 2014-276-LR SUMMARY.doc
Agenda ltem
Date
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01 'l-9310-000312$176,463
1 68-1 985-00031 2
480-0461 -00031 2
1 60-4300-00031 2
440-0442-OOO312
Alex Denis, ext. 7490 or Patricia Walker, ext. 6461
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Auditing
65
Commission Memorandum - RFQ #2014-276-SW Auditing Services
July 23,2014
TO:
FROM:
DATE:
mmrssron
MIAMIBEACH
City of Miomi Beoch, l700 Convention Cenler Drive, Miomi Beoch, Florido 33 i39, www.miomibeochfl.gov
COMMISSION MEMORANDUM
Mayor Philip Levine and Members the City
Jimmy L. Morales, City Manager
July 23,2014
SUBJECT: REQUEST FOR APPROVAL TO AUTHORIZE THE ISSUANCE OF A
REQUEST FOR PROPOSALS (RFp) FOR AUDIT|NG SERVTCES TO
EXAMINE THE CITY'S BASIG FINANCIAL STATEMENTS INCLUDED !N
THE CtTY',S COMPREHENSTVE ANNUAL FINANCIAL REPORT (CAFR),
FEDERAL GRANT PROGRAMS AND STATE PROJECTS (OMB A-133
SINGLE AUDIT), AND THE FINANCIAL STATEMENTS OF THE MIAMI
BEACH REDEVELOPMENT AGENCY (RDA), THE PARKING SYSTEMS
FUND (PSF), THE MtAMt BEACH VTS|TOR AND CONVENTTON
AUTHORTTY (VCA), THE MtAMt BEACH CONVENTION CENTER, THE
JACKIE GLEASON THEATER OF THE PERFORMING ARTS, THE
BUILDTNG BETTER COMMUNTTIES BOND PROGRAM (BBC), THE
CHILDREN TRUST GRANT PROGRAM (CT), AND THE SAFE
NETGHBORHOOD PARKS AND BOND PROGRAM (SNp).
ADMI N ISTRATION RECOMMENDATION
Authorize the issuance of the RFP.
KEY INTENDED OUTCOME SUPPORTED
lmprove the City's overallfinancial health and maintain overall bond rating.
BAGKGROUND
The City of Miami Beach (the City) is required to have an annual audit in accordance
with Florida Statute 218.39 performed on the City's Comprehensive Annual Financial
Report (CAFR). Other audits are required to be performed in accordance with the U.S.
Office of Management and Budget (OMB) Circulars, Bonded Debt Covenants,
Performance Management and/ or Grant Agreements. Each audit herein must be
conducted by an independent audit firm.
The City is seeking a five-year contract proposal with one (1) five-year option to renew
period.
The City's current auditor is McGladrey & Pullen, LLP. McGladrey & Pullen, LLP has
provided auditing services for the City since 2006.
Generally the audit committee would'establish factors to use for the evaluation of audit
services to be provided by a certified public accounting firm. However, given that the
audit committee has not yet had an opportunity to review the evaluation factors, we are
requesting that the Commission approve the RFP and authorize its issuance subject to
the review and concurrence of the audit committee and delegate authority to the
Manager to issue the RFP if there are no substantive changes recommended.
66
City Commissioner Memorandum - RFP 2014-276-SW Auditing Services
July 23,2014
SCOPE OF SERVICES
Pursuant to the Florida Statute 218.39, the City is required to procure auditing services
to examine the City's Basic Financial Statements included in the City's Comprehensive
Annual Financial Report (CAFR), Federal grant programs and State projects (OMB A-
133 Single Audit), the Miami Beach Redevelopment Agency's (RDA) financial
statements, the Parking Systems Fund's (PSF) financial statement, the Miami Beach
Visitor and Convention Authority's (VCA) financial statement, the Miami Beach
Convention Center (MBCC), as managed by Global Spectrum (GS), financial
statements, the Safe Neighborhood Parks and Bond Program (SNP), Children Trust
(CT) and Building Better Communities (BBC).
There are ten (10) services which are required as part of this request. All services must
be included in the proposal in order for it to be considered. The services and scope of
services are as follows:
1. CAFR - The auditor will prepare and issue an auditor's opinion and conduct an
audit of the City's CAFR in accordance with Generally Accepted Auditing
Standards (GAAS) and the standards applicable to financial audits contained in
Government Auditing Standards, issued by the Controller General of the United
States. The examination must be made in accordance with the guidelines
prepared by the Governmental Finance Officers Association (GFOA) in order for
the City to apply for the Certificate of Achievement for Excellence in Financial
Reporting. On an annual basis, the City will prepare the CAFR for auditing. The
auditors will provide guidance with the implementation of Governmental
Accounting Standard Board (GASB) statements as necessary.
The audit firm shall issue an audit opinion to the City no later than 180 days
following the fiscal year end.
2. OMB A-133 Single Audits - The auditor must perform an audit in accordance
with auditing standards generally accepted in the United States of America; the
standards applicable to financial audits contained in Government Auditing
Standards, issued by the Comptroller General of the United States; and OMB
Circular A-133, Audits of Sfafes, Local Governments, and Non-Profit
Organizations. The auditor must issue an lndependent Auditors' Report on
lnternal Control over Financial Reporting and on Compliance, lndependent
Auditors' Report on Compliance and lnternal Control over Compliance Applicable
to Each Major Federal Program and State Project, and Schedule of Findings and
Questioned Costs. The City will prepare the Schedule of Expenditure of Federal
Awards and State Financial Assistance.
The audit firm shall issue the single audit report and data collections form to the
City no later than 180 days following the fiscal year end.
3. Management Letter in Accordance with the Rules of the Auditor General of
the State of Florida - The auditor firm shall issue a management letter to the
City no later than 180 days following the fiscal year end.
4" RDA - The City issues stand-alone basic financial statements for the RDA, a
blended component unit of the City. The auditor will prepare and issue an
auditor's opinion and conduct an audit of the RDA basic financial statements in
accordance with Generally Accepted Auditing Standards (GAAS) and the
standards applicable to financial audits contained in Government Auditing
Standards, issued by the Controller General of the United States.
Page 2of 4
67
City Commissioner Memorandum - RFP 2014-276-SW Auditing Services
July 23,2014
5.
The financial statements, footnotes and schedules are to be prepared by the
auditor. The audit firm shall issue the RDA basic financial statements to the City
no later than 180 days following the fiscal year end.
PSF- The City issues stand-alone financial statements for the PSF, a major
enterprise fund of the City. The auditor will prepare and issue an auditor's opinion
and conduct an audit of the PSF financial statements in accordance with
Generally Accepted Auditing Standards (GAAS) and the standards applicable to
financial audits contained in Government Auditing Standards, issued by the
Controller General of the United States.
The financial statements, footnotes and schedules are to be prepared by the
auditor. The audit firm shall issue the PSF basic financial statements to the City
no later than 150 days following the fiscal year end.
VGA- The City issues stand-alone basic financial statements for the VCA, a
discretely presented component unit of the City. The auditor will prepare and
issue an auditor's opinion and conduct an audit of the VCA financial statements
in accordance with Generally Accepted Auditing Standards (GAAS) and the
standards applicable to financial audits contained in Government Auditing
Standards, issued by the Controller General of the United States.
The financial statements, footnotes and schedules are to be prepared by the
auditor. The audit firm shall issue the VCA basic financial statements to the City
no later than 90 days following the fiscal year end.
GS- The City issues special purpose financial statements for assets, liabilities,
revenues, and expenses of the Miami Beach Convention Center and Jackie
Gleason Theater of the Performing Arts, as managed by GS. The auditor will
prepare and issue an auditor's opinion and conduct an audit of the GS assets,
liabilities, revenues and expenses in accordance with Generally Accepted
Auditing Standards (GAAS) and the standards applicable to financial audits
contained in Government Auditing Standards, issued by the Controller General of
the United States.
The financial statements, footnotes and schedules are to be prepared by the
auditor. The audit firm shall issue the SMG special purpose financial statements
to the City no later than 90 days following the fiscal year end.
SNP- The SNP governing Miami-Dade County ordinance No. 96-115 requires
that an annual independent audit of all bond funds be conducted. The auditor
will conduct an audit in compliance with the grant agreement, SNP ordinance No.
96-1 15, applicable resolution and the SNP Administrative Rules.
The audit report, notes and schedules are to be prepared by the auditor. The
audit firm shall issue the SNB to the City no later than 90 days following the fiscal
year end.
CT - The City receives funds from the Children's Trust Fund Program and the
Children's Trust requires an audit in accordance with the Children's Trust
Contractual Agreements, AU-C 935 and Statement on Auditing Standards No.
117.
6.
7.
8.
L
Page 3 of 4
68
City Commissioner Memorandum - RFP 2014-276-SW Auditing Services
July 23,2014
The audit report, notes and schedules are to be prepared by the auditor. The
audit firm shall issue the CT to the City no later than 90 days following the fiscal
year end.
10. BBC - The City receives funds from Miami-Dade County for the Building Better
Communities Bond Project and the Building Better Communities Bond Project
requires an audit in accordance with Miami-Dade County Ordinance 05-47,
applicable resolutions, and Building Better Communities Administration Rule.
The audit report, notes and schedules are to be prepared by the auditor. The
audit firm shall issue the SNB to the City no later than 90 days following the fiscal
year end.
ln order to seek proposals from qualified firms interested in providing the requirement
services to the City, the Administration is recommending the City Commission approve
the issuance of Request for Proposals (RFP) 2014-276-tR for Auditing Services.
OTHER RFP REQUIREMENTS
o MINIMUM QUALIFICATIONS. Please Reference, Appendix C, RFP 2014-276-
LR for Auditing Services (attached).
. SUBMITTAL REQUIREMENTS. Please Reference Section 0300, RFP 2014-
276-LRfor Auditing Services (attached).
. CRITERIA FOR EVALUATION. Please Reference Section 0400, RFP 2014-276-
LR for Auditing Services (attached).
CONGLUSION
The Administration recommends that the Mayor and Commission authorize the issuance
of the RFP 201 4-276-LRfor Auditing Services.
ATTACHMENTS
RFP 201 4-276-LRfor Auditing Services
JLM/MT/PDW/AD
T:\AGENDA\2014\July 23\Procurement\RFP lssuance Auditing Services MEMO.doc
Page 4of 4
69
MIAMIBEACH
OFFICE OF THE CIry MANAGER
No. LTC # ee3-Jotcl
Mayor Philip Levine and Members Commission
FROM: Jimmy L" Morales, City Manager
DATE: July 1,2014
SUBJECT: Audit Committee
We need to issue an RFP for Audit Services and sought the guidance of the City
Attorney as to the requirement of an audit committee pursuant to FS 218.391. Contrary
to past practice, the City Attorney has opined that an audit committee must be
established to select the external auditor for the City.
Therefore, I am requesting that the Mayor and each Commissioner plan to nominate a
member for the audit committee at the July 23 Commission meeting.
The primary purpose of an audit committee is to assist the governing body in selecting
an auditor to conduct the annual flnancial audit required in FS 218.39; however, the
audit committee may serve other audit oversight purposes as determined by the entity's
governing body. Under FS 218.391 the Audit Committee shall:
1 - Establish factors to use for the evaluation of audit services to be provided by a
certified public accounting firm;
2 - Evaluate proposals provided by qualified firms;
3 - Rank and recommend in order of preference no fewer than three firms deemed to
be the most highly qualified to perform the required services.
The GFOA Recommended Practice for Audit Committees is that ideally, all members of
the committee possess or obtain a basic understanding of governmental financial
reporting and auditing. The audit committee also should have access to the services of
at least one financial expert, either a committee member or an outside party engaged by
the committee for this purpose. Such a financial expert should through both education
and experience, and in a manner specifically relevant to the government sector,
possess 1) an understanding of generally accepted accounting principles and financial
statements; 2) experience in preparing or auditing financial statements of comparable
entities; 3) experience in applying such principles in connection with the accounting for
estimates, accruals, and reserves; 4) experience with internal accounting c,ontrols; and
5) an understanding of audit committee functions.
Please contact me if you have any questions.
JLM/PAV \
*" .r"ffi#" provir)tr.o excellent publlc seruice ond salaty to allwho live, wo*, and ploy in our vibrant, kopbol, historic conntunity.
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LETTER TO COMMISSION
70
REQUEST FOR PROPOSALS (RFP)
FOR AUDITING SERVICES TO EXAMINE THE CITY'S BASIC FINANCIAL STATEMENTS
INCLUDED IN THE CITY'S COMPREHENSIVE ANNUAL FINANCIAL REPORT (CAFR), FEDERAL
GRANT PROGRAMS AND STATE PROJECTS (OMB A-I33 SINGLE AUDIT), AND THE
FINANCIAL STATEMENTS OF THE MIAMI BEACH REDEVELOPMENT AGENCY (RDA), THE
PARKTNG SYSTEMS FUND (PSF), THE MrAMr BEACH VTSTTOR AND*g9NVENT|ON AUTHORTTY
(VCA), THE MIAMI BEACH CONVENTION CENTER, THE JACKIE GLEASON THEATER OF THE
PERFORMING ARTS, THE BU|LD|NG BETTER COMMUNTTTES BOIID PROGRAM (BBC), THE
CHILDREN'S TRUST GRANT PROGRAM (CT), AND THE SAFE NETGilBORHOOD PARKS AND_ .:;..€5.BOND PROGRAM (SNP).
{
RFP 20 1 4-27 6-LR q, .h
= "ai iw
..1.1..:Yffir'r;rr,. I =RFP ISSUANCE DATE: JULY 24,2014
PRO.F.ESALS DUE: AU@ST 25,20:14@ 3:00 pM
,iu#N=
ISSUEBi:iEY:
M IIAIAMIBEACH
Lou rdes Rod ri g ueilzffi ior Procu reme nt S pecial ist
DEPARTMENT OF PROCUREMENT MANAGEMENT
17OO Convention Center Drive, Miomi Beoch, FL 33.l39
305.6737000 x66521 Fox: 786.394.4075 | www.miomibeochfl.gov
71
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TABLE OF CONTENTS
SOLICITATION SEGTIONS: PAGE
0100 Nor uTrLrzED ......"". .......... N/A
O2OO INSTRUCTIONS TO PROPOSERS & GENERAL CONDITIONS ...............3
O3OO PROPOSAL SUBMITTAL INSTRUCTIONS & FORMAT ..........10
......,......,. ;:ll:-..;...,...,,,,,.,,.,........,..... 1 30400 PROPOSAL EVALUATION ....... +,:,:,::-.:;..
APPENDICES: PAGE, .,.:.:,::::
:
APPENDIX A PROPOSAL CERTIFICATION, QUESTIONNAIRE AND AFFIDAVITS ,,,,...17
APPENDTX C MINIMUM REQUTREMENTS a SptCtrrCATrONSftfu" ..........,....26
'] 'Fi f-
APPENDIX D SPECTAL CONDTTTONS .....................j::N*r ,................ ......30
sffi,
AppENDtX E COST PROPOSAL FORM=,i: ................:,fl.-.-...... ..................32
it'
APPENDIX F INSURANCE REQUIREMENTS ;:':=:4n,................:i-...... ..............35
,=:%,
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RFP 2014-276-LR Auditing Services
72
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SECTION ()2OO INSTRUCTIONS TO RESPONDENTS & GENERAL CONDITIONS
1. GENERAL. This Request for Proposals (RFP) is issued by the City of Miami Beach, Florida (the "City"), as the
means for prospective Proposers to submit their qualifications, proposed scopes of work and cost proposals (the
"proposal") to the City for the City's consideration as an option in achieving the required scope of services and
requirements as noted herein. All documents released in connection with this solicitation, including all appendixes
and addenda, whether included herein or released under separate cover, comprise the solicitation, and are
complementary to one another and together establish the complete terms, conditions and obligations of the
Proposers and, subsequently, the successful Proposer(s) (the "contractor[s]")if this RFP results in an award.
::.:::t:::::.:,,, ,,: . .
The City utilizes PubticPurchase (www.publicpurchase,com) for automaiiMairution of competitive solicitation
opportunities and document fulfillment, including the issuance of pny addendum to this RFP. Any prospective
Proposer who has received this RFP by any means other than thr*q$h PublicPurchasC must register immediately
with PublicPurchase to assure it receives any addendum issuEdli{d this RFP. Failure to receive an addendum
mayresuItindisqualificationofproposalsubmitted.
2. PURPOSE.4'i'"'
on the City's ComprehensiveThe City of Miami Beach (the City) is required to have an iifi|{"i[hl
Annual Financial Report (CAFR) in accordance with Florida Statitea 218,39, Other audits are required to be
conducted in accordance with the U.S. Office of Management"l* udget (OMB) Circulars, Bonded Debt
Covenants, Performance Management and/oi|GrantiA$reements. Each audit herein must be conducted by an
Pursuant to the above requireme*{i, thg City is requi'ieO to Frocuie auOiting s6rvices to examine the City's Basic
Financial Statements incl!Ped.."$;$}1"^th6 iiffiity-,,,'s CompiehehsFrc Annual Financial Report (CAFR), Federal grant
prograrns and State p[g.j. #""(OMB A{,qg Single Audit) and the financial statements of the Miami Beach
Redevelopment Ageney'$flDA) , the Pa*ing Systems Fund's (PSF) , the Miami Beach Visitor and Convention
Authority's (VCA), the MfffiBeach Convdtion Center (MBCC), as managed by Global Spectrum (GS), the Safe
Neighborhood Parks and BGnd Progam {S'}lP},,e=.h=i1d,,,,.-q.94 TruSt (CT) and Building Better Communities (BBC).
TBftntative schedule for this solicitation is as follows:
RFP lssued July 24,2014
Pre-PropoS@eting August 4,2014 at 10 a.m.
Deadline for Reeeipt of Questions August 18,2014
n - Responses Due August 25,2014 @ 3:00p.m.
EvaluatiOh Committee Review'r t::
TBD
Pioposer Presentations TBD
Tentative Commission Approval Authorizing
Negotiations
September
Contract Negotiations Following Commission Approval
RFP 20142761R Auditing Services
73
b I r I ^ r ,lnf A f l II\ fi I i\ J\ J\ I ;J I* -ft { t*".ri v \#1t v \t LiLi\\-t I
4. PROCUREMENT CONTACT. Any questions or clarifications concerning this solicitation shall be submitted to the
Procurement Contact named herein, in writing, with a copy to the City Clerk's Office, Rafael E. Granado via e-mail:
RafaelGranado@miamibeachfl.gov;or facsimile: 786-394-4188. The Bid title/number shall be referenced on all
correspondence. All questions or requests for clarification must be received no later than seven (7) calendar days
prior to the date proposals are due as scheduled in Section 0200-3" All responses to questions/clarifications will be
sent to all prospective Proposers in the form of an addendum.
Procurement Contact:
Lourdes Rodriguez
Telephone:
(305)673-7000 x 6652
Email:
lourdesrod rig uez@m iamibeachfl . gov
-l a.:,,
5. PRE-PROPOSAL MEETING OR SITE VISIT(S). Only if deemed necessary byrltllHrCity, a pre-proposal meeting or
site visit(s) may be scheduled. ,= :
,,rtiiiitt riNlii
1,,,,
A Pre-PROPOSAL conference will be held as scheduled in Solicitation T,'i#Hline abdv€al the following address:
City Hall- 4ttt FIoor _ "' .'
,
City Manager's Large Conference Room '
1700 Convention Center'DriVe
Miami Beach, Florida 33139
Attendance (in person or via telephone) is encouraged and recommended as a source of information, but is not
mandatory. Proposers interested in participa$,ihgrln=-th,g Pre-ProposatSq.p, ission Meeting via telephone must follow
these steps: '"i"
(1) Dialthe TELEPHoNE NUMBER: 1- 88s-270-st3o iffi,ir- nrUnttUr.,i.ai''
(2) Enterthe MEETING NUMBER: fia.voa!,_ ,r|ffi
6-,,i[**
' :
Proposers who are interested iil brrti.ipatii! via telephHii#hould send an e-mail to the contact person listed in this
RFP expressing their intent to participate vta telephone, ,..
6. PRE-PROPOSAL INTERiRETATIONS. Oral informatiorur responses to questions received by prospective
Proposers are.,, t,.! ding on the City and will be'witffit legal effect, including any information received at pre-
submittal mee 0Fslt@sit(s). Onlyouestions answered by written addenda will be binding and may supersede
termsr-lgted,ih'this soliCita1io1,,,,,{ddendu.r,n will be released through PublicPurchase.
7. CONq OE SILENCE. PursuanL,,tg Section 2-486 of the City Code, all procurement solicitations once advertised
and until anipwnrd recommendati$rf.,has been fonruarded to the City Commission by the City Manager are under the
"Cone 6t,l1ijj,,,; .Silence." te Cone of Silence ordinance is available at
http://library.muffiboilgcom/index,adEi?clientlD=13097&statelD=9&statename=Florida. Any communication or
inquiry in reference trll,i s solici fian with any City employee or City official is strictly prohibited with the of exception
communications with thp r ilement Director, or his/her administrative staff responsible for administering the
procurement process for tliis Sblicitation providing said communication is limited to matters of process or procedure
regarding the solicitation. Communications regarding this solicitation are to be submitted in writing to the
Procurement Contact named herein with a copy to the City Clerk at rafaelgranado@miamibeachfl.gov,
4
RFP 2014-276-LR Audlting Services
74
b '\,\iAMtmrAC$-{
8. SPECIAL NOTICES. You are hereby advised that this solicitation is subject to the following
ordinances/resolutions, which may be found on the City Of Miami Beach website:
http://web. miamibeachfl,qov/procuremenUscroll.aspx?id=235 1 0
. CONE OF S|LENCE.... CITY CODE SECTION 2486
. PROTEST PROCEDURES CITYCODE SECTION 2-371
r DEBARMENT PROCEEDINGS CITY CODE SECTIONS 2-397 THROUGH 2-485.3
. LOBBYIST REGISTMTION AND DISCLOSURE OF FEES. ., CITY CODE SECTIONS 2481 THROUGH 2406
. CAMPAIGN CONTRIBUTIONS BY VENDORS CITY CODE SECTION 2487
o CAMPAIGN CONTRIBUTIONS BY LOBBYISTS 0N PROCUREMENT
ISSUES... ... . .. . . CITY CODE SECTION 2488
o REQUIREMENT FOR CITY CONTMCTORS TO PROVIDE EQUAL
BENEFITS FOR DOMESTIC PARTNERS...... CITY CODE SECTION 2.37.3
. LlVlNGWAGEREQUIREMENT........... CITYCODESECTIpIIS24OTTHROUGH24Il
. LOCALPREFERENCEFORMIAMIBEACH-BASEDVENDORS.......,. CITYCODESECTION2-372
. PREFERENCE FOR FLORIDA SMALL BUSINESSES OWNED AND
CoNTRoLLED BY VETEMNS AND T0 STATE-CERT|F|ED SERVTCE- r r,,. ', ,.i
DlSABLEDVETEMNBUSlNEsSENTERPRlSESClTY.e0ilf;.]SECTloN2-374. FALSE CLAIMS 0RD|NANCE.... CITY CODE SECTION 70-300
oACCEPTANCE0FGlFTS,FAVoRS&SERVlcES,....;:.$TYcooESECTloN2449
1:::,tili" i: l' ,r,:,,.
9. POSTPONEMENT OF DUE DATE FOR RECEIPT OF P,R€POSALS.l=.h. rily reserves the righffi postpone the
deadline for submittal of proposals and will make a reasonable effort tg giyg:at least three (3) calendar days written
notice of any such postponement to all prospective Proposers throii Purchase.
= t '"%ffii.;,,,.
10. PROTESTS. Protests concerning the specifications, requirementd',{ei.ffi1,or terms; or protests after the proposal
due date in accordance with City Code Section 2-371, which=stablisheS procedures for protested proposals and
proposed awards. Protests not submitted in a timely manner p*rsuant to the requirements of City Code Section 2-
371 shall be barred. .=..-,.i...
i,
.
====
11. MIAMI BEACH-BASE9Iff,FNDORS PEEFERENCE; Pursuant to City of Miami Beach Ordinance No. 2011-3747,
as amended, a five (5)
-q,,-
jpr.ference w'rtl,.-be given to a responsive and responsible Miami Beach-based Proposer.
'%. i
12. VETERAN BUSINESS=ENIERP&IiHS:PREfFRENQE.''PursuanI to City of Miami Beach Ordinance No" 2011-
3748, as amended, the City shtrll give a five (5) p-inFffiference to a responsive and responsible Proposer which is
a small business concern owned'aryfpontrolled by a vdtbran(s) or which is a service-disabled veteran businessenrerp.Ilse;. =, .=
-,N\ni
*,-
13. DETERMINATION OF AWARD. The fihal ranking results of Step 1 & 2 outlined in Section 0400, Evaluation of
Proposals, will be considered by he City Manager who may recommend to the City Commission the Propose(s)
s/he deems to be in the best inteest of the City or may recommend rejection of all proposals. The City Manager's
recommendation n'eed not be consistent with the scoring results identified herein and takes into consideration Miami
Beach City Code SOction 2-36€, inCluding the following considerations:
(1) The ability, capacity and skill of the Proposer to perform the contract,
(2) Whether th'€ Proposer can perform the contract within the time specified, without delay or
interference.
(3) The character, integrity, reputation, judgment, experience and efficiency of the Proposer.
(a) The quality of performance of previous contracts.
(5) The previous and existing compliance by the Proposer with laws and ordinances relating to the
contract.
RFP 2014-276-lR Auditing Services
75
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The City Commission shall consider the City Manager's recommendation and may approve such recommendation.
The City Commission may also, at its option, relect the City Manager's recommendation and select another Proposal
or Proposals which it deems to be in the best interest of the City, or it may also relect all Proposals. Upon approval of
selection by the City Commission, negotiations between the City and the selected Propose(s) will take place to
arrive at a mutually acceptable Agreement.
14. ACCEPTANCE OR REJECTION OF PROPOSALS. The City reserves the right to relect any or all proposals
prior to award. Reasonable efforts will be made to either award the Contract or reiect all proposals within one-
hundred twenty (120) calendar days after proposals opening date. A Proposer may not withdraw its proposals
unilaterally before the expiration of one hundred and twenty (120) calendar daysfrom the date of proposals opening.
=15. PROPOSER'S RESPONSIBILITY. Before submitting a Proposal, each Proposer shall be solely responsible for
making any and all investigations, evaluations, and examinations, as it deems necessary, to ascertain all conditions
and requirements affecting the full performance of the contract. Ignorance of such conditions and requirements,
and/or failure to make such evaluations, investigations, and eXaNflations, will not relieve the Proposer from any
obligation to comply with every detail and with all provisions and requirements of the contiact, and will not be
accepted as a basis for any subsequent claim whatso6-1i6 r any monetarv consideration on the part of the
Proposer.
r,fu- ,r':
16. COSTS INCURRED BY PROPOSERS, All expenses involved with the preparation and submission of Proposals,
or any work performed in connection therewith, shall be the sole rdspOnsibility (and shall be at the sole cost and
expense) of the Proposer, and shall not be reimbursed b: Iher0ity Wlit+_
17. RELATIONSHIP TO THE CITY, lt is the intentof the City,'add P'roposeri:-lEpieby acknowledge and agree, that
the successful Proposer is consid€red to be an independeht contractor,, and that neither the Proposer, nor the
Proposer's employees, agepts, and/or contractors, shall, under any circumstances, be considered employees or
18. TAXES. The City otfii eeacn is-e6pt from all Federal Excise and State taxes.
19. MISTAK:ES;::Pre.1posers aie dpected to examine the terms, conditions, specifications, delivery schedules,
proposed pffin!, and=alEstnrctiohs pertaining to the goods and services relative to this RFP. Failure to do so will
be at the@oser's risk -nd resultin the Proposal being non-responsive.
Payment will be 6y1de by the City after the goods or services have been received, inspected, and
found to coflf$ ith contract, spffifuations, free of damage or defect, and are properly invoiced. lnvoices must be
consistent with'rflr$Ighase Order fo., FJ
21. PATENTS & ROY4f=TlE$,i froposer shall indemnify and save harmless the City of Miami Beach, Florida, and its
officers, employees, coiitiSct6&, and/or agents, from liability of any nature or kind, including cost and expenses for,
or on account of, any copyffiited, patented, or unpatented invention, process, or article manufactured or used in the
performance of the contract, including its use by the City of Miami Beach, Florida. lf the Proposer uses any design,
device or materials covered by letters, patent, or copyright, it is mutually understood and agreed, without exception,
that the proposal prices shall include all royalties or cost arising from the use of such design, device, or materials in
any way involved in the work.
22. MANNER OF PERFORMANCE. Proposer agrees to perform its duties and obligations in a professional manner
RFP 2014-276-LR Auditing Services
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and in accordance with all applicable Local, State, County, and Federal laws, rules, regulations and codes. Lack of
knowledge or ignorance by the Proposer with/of applicable laws will in no way be a cause for relief from
responsibility. Proposer agrees that the services provided shall be provided by employees that are educated, trained,
experienced, certified, and licensed in all areas encompassed within their designated duties. Proposer agrees to
furnish to the City any and all documentation, certification, authorization, license, permit, or registration currently
required by applicable laws, rules, and regulations. Proposer further certifies that it and its employees will keep all
licenses, permits, registrations, authorizations, or certifications required by applicable laws or regulations in full force
and effect during the term of this contract. Failure of Proposer to comply with this paragraph shall constitute a
material breach of this contract,
,,ffi
Where contractor is required to enter or go on to City of Miami Beach property.to Qqlivbr materials or perform work or
services as a result of any contract resulting from this solicitation, the contradf6ffill assume the full duty, obligation
and expense of obtaining all necessary licenses, permits, and insura re all work complies with all
applicable laws. The contractor shall be liable for any damager or 1or54ffie City oned by negligence of the
Proposer, or its officers, employees, contractors, and/or agents, f9,.,,,,1 iture to comply fith ap+-gicable laws.
, *n-
23. SPECIAL CONDITIONS. Any and all Special Condition$'that may vary from tndSb eeneral Terms and
Conditions shall have precedence.
, -:. .::. ',q..$iiii,
24. ANTI-DISCRIMINATION. The Proposer certifies that he/she l, ln .orflrnce with the non-discrimination clause
contained in Section 202, Executive Order 11246, as amended.i.by Eiecutive Order 11375, relative to equal
employment opportunity for all persons without,*9.rd-ffi, color, religior, r., or national origin.
A. Pre-award inspection of the Proposer's facilif:rpay be made prior to the award of contract.
B. Proposals will only be considered from firms which are regularly eggaged in the business of providing the
goods and/or services as desciibed iri this solicitati& =
:i$ts
C. Proposers must be able to demonstrate a good qecord of performance for a reasonable period of time, and
have sufficient financial capacity, equipment, and organization to ensure that they can satisfactorily perform the
services if awarded a contract under the terms and conditions of this solicitation.
D. The terms "equipment,and ollganization'SSusedheidin shall, be construed to mean a fully equipped and
well estgp-lt$ied4mpany in line with the best bUsiness practices in the industry, and as determined by the City
E""I,*ffiBity may consider any evidence available regarding the financial, technical, and other qualifications and
dbi..,!! of a Proposer, inCluding past performance (experience), in making an award that is in the best interest of
the City. .. qr
F. The 0i ay require PropiisQr s to show proof that they have been designated as authorized representatives
of a manUfd.f,ffir or supplier, fiv-hiih is the actual source of supply. ln these instances, the City may also require
material infollEition from the iource of supply regarding the quality, packaging, and characteristics of the
products to be SUffi thryry
':::::=
26. ASSIGNMENT. The SE0cessful Proposer shall not assign, transfer, convey, sublet or othenruise dispose of the
contract, including any or all of its right, title or interest therein, or his/her or its power to execute such contract, to
any person, company or corporation, without the prior written consent of the City.
27. LAWS, PERMITS AND REGULATIONS, The Proposer shall obtain and pay for all licenses, permits, and
inspection fees required to complete the work and shall comply with all applicable laws.
28. OPTIONAL CONTRACT USAGE. When the successful Proposer (s) is in agreement, other units of government
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or non-profit agencies may participate in purchases pursuant to the award of this contract at the option of the unit of
government or non-profit agency.
29. VOLUME OF WORK TO BE RECEIVED BY CONTRACTOR.It is the intent of the City to purchase the goods
and services specifically listed in this solicitation from the contractor. However, the City reserves the right to
purchase any goods or services awarded from state or other governmental contract, or on an as-needed basis
through the City's spot market purchase provisions.
30. DISPUTES. ln the event of a conflict between the documents, the order of priority of the documents shall be as
follows:
A. Any contract or agreement resulting from the award of this solicitation; then
B. Addendum issued for this solicitation, with the latest Addendum taking precedence; then
C. The solicitation; then
D.ThePropose/sproposalinresponsetothesolicitation.
31. INDEMNIFICATION. The contractor shall indemnify .nOl@jimless the City and its officers, employees,
agents and instrumentalities from any and all liability, losses or damages, including attorney's fees and costs of
defense, which the City or its officers, employees, agents oi instrumentalities may incur aSra result of claims,
demands, suits, causes of actions or proceedings of any kind Or nature arising out of, relating to or resulting from the
performance of the agreement by the contractor or its efiployees, bgents, servants, partners, principals or
subcontractors. The contractor shall pay all claims and losses i n*€ction therewith, and shall investigate and
defend all claims, suits or actions of any kind oi natrc in the name df h City, where applicable, including appellate
proceedings, and shall pay all costs, judgments, and attorney's fees whiieF y be incurred thereon. The contractor
expressly understands and agrees that any insurance piotection required'by th,.1; Agreement or othenrvise provided
by the contractor shall in no way limit the responsibi@to indemnify,*,qlp and $5Fe harmless and defend the City or
its officers, employees, agents and instrumentalities as herein provided. The above indemnification provisions shall
survive the expiration or termination of this Agreement.
.Y
32. CONTRACT EXTEN:$LON. The City rieserves the right to require the Contractor to extend contract past the
stated termination date Hldiperiod of u$fu 1p days in the event that a subsequent contract has not yet been
awarded. Additional extensibi:i$ip,as[,,tfte ilEO dais may-occur as needed by the City and as mutually agreed upon by
the City and the contractor,- -, ,J-i,, "':4iiE,
33. FLORTDA PUBLIC RECORDS LAW.,flroposers are hereby notified that all Bid including, without limitation, any
o.qppitt.otherewith,areexemptfrompubIic,eco,dsrequirementsunder
Section 11,9.07(1), Florida Statutes, and s.24(a), Ar1..1 of the State Constitution until such time as the City provides
notice of an intended decision or until thirty (30) days after opening of the proposals, whichever is earlier.
Additionally, Contractor agrees to be in full compliance with Florida Statute 119.0701 including, but not limited to,
agreement to (a) i lGep and maintain public records that ordinarily and necessarily would be required by the public
agency in order to perf,orm the ser-vices; (b) provide the public with access to public records on the same terms and
conditions that the public agehcy would provide the records and at a cost that does not exceed the cost provided in
this chapter or as othenrvise provided by law; (c) Ensure that public records that are exempt or confidential and
exempt from public records disclosure requirements are not disclosed except as authorized by law; (d) Meet all
requirements for retaining public records and transfer, at no cost, to the public agency all public records in
possession of the contractor upon termination of the contract and destroy any duplicate public records that are
exempt or confidential and exempt from public records disclosure requirements. All records stored electronically
must be provided to the public agency in a format that is compatible with the information technology systems of the
public agency,
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34. MODIFICATIONMITHDRAWALS OF PROPOSALS. A Proposer may submit a modified Proposal to replace all
or any portion of a previously submitted Proposal up until the Proposal due date and time. Modifications received
after the Proposal due date and time will not be considered. Proposals shall be lrrevocable until contract award
unless withdrawn in writing prior to the Proposal due date, or after expiration of 120 calendar days from the opening
of Proposals without a contract award. Letters of withdrawal received after the Proposal due date and before said
expiration date, and letters of withdrawal received after contract award will not be considered.
35. EXCEPTIONS TO RFP. Proposers must clearly indicate any exceptions they wish to take to any of the terms in
this RFP, and outline what, if any, alternative is being offered. All exceptions and alternatives shall be included and
clearly delineated, in writing, in the Proposal. The City, at its sole and absolute discretion, may accept or reject any
or all exceptions and alternatives. ln cases in which exceptions and alternatives are iejected, the City shall require
the Proposer to comply with the particular term and/or condition of the RFP tq Which Proposer took exception to (as
said term and/or condition was originally set forth on the RFP).
36. ACCEPTANCE OF GIFTS. FAVORS. SERVICES. Proposers gtiht!,rot offer any $iituities, favors, or anything of
theCity,fotthepurpoSeoiiittuencingconsiderationofthis
Proposal, Pursuant to Sec. 2-449 of the City Code, no officeroi B'inployee of the City shall accept any gift, favor or
service that might reasonably tend improperly to influencehimin the dischargelf his official duties.
?ita
Balance of Page lntentionallv Left Blank
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RFP 20 1 4-27 6-',R Auditing Services
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SECTION O3OO PROPOSAL SUBMITTAL INSTRUCTIONS AND FORMAT
1. SEALED RESPONSES. One original Proposal (preferably in 3-ring binder) must be submitted in an opaque,
sealed envelope or container on or before the due date established for the receipt of proposals. Additionally, ten (10)
bound copies and one (1) electronic format (CD or USB format) are to be submitted. The following information
should be clearly marked on the face of the envelope or container in which the proposal is submitted: solicitation
number, solicitation title, Proposer name, Proposer return address. Proposals received electronically, either through
email or facsimile, are not acceptable and will be repcted.
= =2. LATE BIDS. Bid Proposals are to be received on or before the due date establi$ecf herein for the receipt of Bids.
Any Bid received after the deadline established for receipt of proposalsiWilt be considered late and not be
accepted or will be returned to Proposer unopened. The City does n ,a t responsibility for any delays,
natural or otherwise.
3. PROPOSAL FORMAT. ln order to maintain comparability, facilitate the review pro.r.s-"and assist the Evaluation
Committee in review of proposals, it is strongly recommended that proposals be organized and tabbed in
accordance with the sections and manner specified belowEard copy submittal should be tfp- as enumerated
below and contain a table of contents with page references. Electronic copieS,should also be tabbdd and contain a
table of contents with page references. Proposals that do not include the required information will He deemed non-
responsive and will not be considered.
:\:L",:,:;:
Cover Letter & Minimum Qualifications
1.1 Cover Letter and Tabte of Contents. The cover lettermust indiCate Proposer and Prdpser Primary Contact for the purposes
t.
1,2 Proposal Certification, Questiionnaire &*equirementa AffidCUit (eppenaii A). nttacn Appendix A fully completed and
.-r' ti i t:a::::41
;1:,', ' :,. -..,:::4i,, ,, '. r;;..
r
1.3 Minimum Quatificatidhs Requirements., Submit verifiable information documenting compliance with the minimum
qualifications requirements esiailished in Appbndii C;Minimum Requir--ements and Specifications.
& Qualifications
2.1 Qualifi*atidof Paopo.s,, Firm. Suhit detailed information regarding the firm's history and relevant experience and proven
track r@,pf 'providing the sCope ol services similar as identified in this solicitation, including experience in providing similar scope
of sed,icES'to public sector agenCles$or each project that the Proposer submits as evidence of similar experience, the following is
required:Brojggl description, agency name, agency contact, contact telephone & email, and yea(s) and term of engagement.
1. Describe th6'=6pondent's profesGi6n'al development program, including the approximate number of hours of continuing
education attendetl the responden-L o indicate the number of days of specialized training in governmental accounting and
auditing received durin$@ last tw-o, as of personnel to be assigned to this engagement. lndicate compliance with the State
Board of Accountancy requ*rernents applicable to audits of Florida local governments.
\ti'l ilii:,a
2. Describe the participation of the respondent in national or state, governmental or professional, accounting or auditing Boards or
Committees during the last three years.
3. Describe the respondent's quality conkol programs and procedures that ensure compliance with the respondent's professional
standards review and AICPA standards. lndicate whether the respondent is in the SEC Practice Section and/or the Private
Companies Practice Section of the Quality Control Program. lf the respondent answered positively to the preceding, attach a copy
of the last Peer Review received by the respondent.
and auditino services to local
RFP 20142761R Audlting Services tnIU
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b i.tit !:,.hiri{4'--*fl* L.{!: i J li/ 1, H \,tr-.31*/ l\#I 6
governments.
5. Describe any litigation in excess of $100,000 filed against the respondent in the State of Florida over the last three years, Also
describe any terminations, suspensions, censures, reprimands, probations or similar actions against the respondent or any member
of the respondent's firm by the Florida State Board of Accountancy in the last three years.
6. The respondent will make a statement as to their independence with regard to the City.
7. Provide evidence that the firm(s) is a member of the American lnstitute of Certified Public Accountants and the Florida lnstitute of
Certified Public Accountants with the proposal submission package or within three (3) days upon request from the City.
8. Provide evidence that the assigned professional personnel of the firm(s) have received adequate continuing professional
education as stipulated by Government Auditing Standards issued by the Comptroller General of the United States with the proposal
submission package or within three (3) days upon request from the City.
9. The firm(s) must be independent of the City as defined by generally
,,?,,,9,, 9t.0 auditing standards and Government Auditing
Standards'
.,,,,, /
10, The firm(s) must submit a copy of the two (2) most recent exterrldtquality control review reports and letlers of comment, along
with a statement indicating whether the reviews included a revieW of specific governmental engagements with the proposal
submission package or within three (3) days upon request from the Cif;
2.2 Qualifications of Prqposbiiifeam. List the fii6'mbers of the'pioject team and specify the role that each team member will play
in providing the services detaileO,trerein and each*am members'{tlfllifications. Provide a list of the personnel to be used on the
project and their qualifications. A resume incfudfi.9:edwation, expef6nce, licenses and any other pertinent information shall be
included for each team member, inCluding subcoritihctors"ito be.assigned to each project. These resumes should be, at minimum,
for the proposedj={$-ggement partner, the manager and the senior auditor for this engagement. The resume should include the
continuing_. ffi ih'E mental aUdttlfig and other govemmental audit engagements that they have undertaken,
l
2.3 Fiddhail Capacig. Each Prdp&r shall:ai'range for Dun & Bradstreet to submit a Supplier Qualification Report (SQR) directly
to the P6e\Lrement Contact named=ffiin. No proposal will be considered without receipt, by the City, of the SQR directly from Dun
& Bradstrd'B}lliifhe cost of the prepamtion of the SQR shall be the responsibility of the Proposer, The Proposer shall request the
seR report,**ullr,,,l, i
iccuracy of the information contained in its SQR. lt is highly recommended that each
Proposer review the informition contained in the SQR for accuracy prior to submittal to the City and as early as possible
in the solicitation process. For assistance with any portion of the SQR submittal process contact Dun & Bradstreet at 800'
424-2495.
12,
13.
RFP 20 14 276-LR Audlting Services
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b ti,\lA\4t SilAtil-{
of Services
Submit detailed information outlining the scope of services that the proposer is proposing. For any scope requirement identified in
Appendix C, Minimum Requirements and Specifications, proposer is to clearly articulate how the proposed solution satisfies the
scope requirement, Proposers may offer complementary or related services or solutions beyond the stated scope requirements"
Responses shall be in sufficient detail and include suppo(ing documentation, as applicable, which will allow the Evaluation
Committee to comolete a fullv review and score the proposed scope of services.
and
Submit detailed information on how Proposer plans to accomplish the required scope of services, including detailed information, as
applicable, which addresses, but need not be limited to: implementation plan, project timelirie, phasing options, testing and risk
mitigation options for assuring project is implemented on time and within budget. i:-.'
Describe the respondent's approach to this audit engagement. This should include al e rninimu*+e following:,=
1. Development of the audit program. ., =.., -.2. Organization of the audit team and titles of team members and appioximate amount of time,each such class of member
will spend on the audit.
3. The names of the partner and manager that will be assigned to this engagement and the extent'ffieir involvement with
this engagement. Any substitution of these individuals must be approved by ttie Audit Committee prior'to any change of
staffing.
4. The proposed schedule for the audit
5.AnvanticioateduseofinternalauditstafforotherCitvstaff.
Cost
Submit a completed Cost Proposal Form (Appendix E).
,: is.
Note: After proposal submittal, the City reserves the right to re(dlli{.$ditional information from Proposers (or Proposer team
members or sub-consultants) to determine: qualifications (including, but po,t limilbd to, litigation history, regulatory action, or additional
references); and financial capability fircluding, but not limited, nl]-u-?.tif,6ViewdUflE-,.,!!,Qd financial statements with the auditors notes
for each of their last two complete fiscal years). ljt*,
]F'' Remainder of Page lB.{p"hfionally Left Blank
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RFP 2014'276'LR Auditing Services
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SECTION O4O() PROPOSAL EVALUATION
1. Audit Committee. Per Florida Statute 218.391 the Auditor selection procedures are to be followed as detailed
below:
(1) Each local governmental entity, district school board, charter school, or charter technical career center, prior to
entering into a written contract pursuant to subsection (7), except as provided in subsection (8), shall use auditor
selection procedures when selecting an auditor to conduct the annualfinancial audit required in s. 218.39,
''l::-S(2) The governing body of a charter county, municipality, special district, distrlc.b-\BtHbol board, charter school, or
charter technical career center shall establish an audit committee. Each nonch'aE€i county shall establish an audit
committee that, at a minimum, shall consist of each of the county officers;lgpIe.ffirsuant to s. 1(d), Art. Vlll of the
State Constitution, or a designee, and one member of the board ofadffi$tf cdffiffisioners or its designee. The
primary purpose of the audit committee is to assist the governing body inBelecting -fi'pg.{jtor to conduct the annual
financial audit required in s,218.39; however, the audit commit may serve other''buiiit'oversight purposes as
ggtrursuant to s. 1(d), Art. Vlll of the
determined by the committee to be app bje' E
(b) Publicly announce requests for propo*. Put ts must include, at a minimum, a brief
description of the audit and indicate how intOided fi-rmffia*n.ftp, for cohsideration.
(c) Provide interested firms with a request forp=Fg=p@!ffihe re(UiiBt for proposal shall include information on
how proposals are to h€ evaluatd and such"otE#information the committee determines is necessary for
the firm to prepa@ proposal. r'
.,
(d) Evaluate p@sals providedly qualified fiB& lf compensation is one of the factors established
pursuant to paragraph (a), it shall be the sole or predominant factor used to evaluate proposals.
(e) Rank and recommend in order of preferencq.ng l,ysp than three firms deemed to be the most highly
qu.atilied to'p.Erfofln the reQlfidd services after Considering the factors established pursuant to paragraph (a).
*gq.@iii inan ihree hrms respond to the request for proposal, the committee shall recommend such firms as
siiffiems to be the *4li,ryl}/ Quaf fied
{*
(a) The gdv.s g body shall inq0iid.gf qualified firms as to the basis of compensation, select one of the firms
recommdn@d by the audit cornffitee, and negotiate a contract, using one of the following methods:
(a) lf @fiensation is no16he of the factors established pursuant to paragraph (3Xa) and not used to
evaluate fir pursuant
-to
paragraph (3)(e), the governing body shall negotiate a contract with the firm
ranked first. If ;tli ,g ,;...8 g body is unable to negotiate a satisfactory contract with that firm, negotiations
with that firm shaltiefiirmally terminated, and the governing body shall then undertake negotiations with the
second-ranked firm. Failing accord with the second-ranked firm, negotiations shall then be terminated with
that firm and undertaken with the third-ranked firm. Negotiations with the other ranked firms shall be
undertaken in the same manner. The governing body, in negotiating with firms, may reopen formal
negotiations with any one of the three top ranked firms, but it may not negotiate with more than one firm at a
time.
(b) lf compensation is one of the factors established pursuant to paragraph (3Xa) and used in the evaluation
determined by the entity's governing body. The public shall not be eicluded from the proce@s under this section.
(3)The audit committee shall: = ,::, .:;1t,:
(a) Establish factors to use for the evaluation of audii$b*ices to be provided by a certified public accounting
firm duly licensed under chapter 473 and qualified to conduct audits in accordance with government auditing
standards as adopted by the Florida Qoard of Accountancy Such factors shall include, but are not limited to,
ability of personnel, experience, abili 1b'fu=i.n-'+sh the required services, and such other factors as may be
RFP 2014-276-lR Auditing Services
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of proposals pursuant to paragraph (3)(d), the governing body shall select the highest ranked qualified firm
or must document in its public records the reason for not selecting the highest-ranked qualified firm,
(c) The governing body may select a firm recommended by the audit committee and negotiate a contract
with one of the recommended firms using an appropriate alternative negotiation method for which
compensation is not the sole or predominant factor used to select the firm.
(d) ln negotiations with firms under this section, the governing body may allow a designee to conduct
negotiations on its behalf.
(5) The method used by the governing body to select a firm recommended by the-audit committee and negotiate a
contract with such firm must ensure that the agreed-upon compensation is reas.qn$10:io satisfy the requirements of
s. 218.39 and the needs of the governing body,
218.CI[, il meet to eva'lEate,each Pioposal in accordance with the qualifications criteria established below for
Step 1;'.Q*atitative Criteria. tn'doing so, the'Evaluation Committee may:
review and scordl#jtproposals received, with or without conducting interview sessions; or
all proposfi[389..,.r:9 and short-list one or more Proposers to be further considered during
i nterviepff$Sion (s) (usi n g the same criteria).
,,|l!i'f;:.1
(6) lf the governing body is unable to negotiate a satisfactory contr@1 th anffi;# lhe recommended firms, the
committee shall recommend additional firms, and negotiations shallcontifile in acc6idance with this section until an
agreement is reached. ii-,
1i=
(7) Every procurement of audit services shall be evidenced by a written contract embody@a[ provisions and
conditions of the procurement of such services, For purposes of this section, an engagement letter signed and
executed by both parties shall constitute a written contract.'The written contract shall, at a minimum, include the
(a) A provision specifying the services-to be--p-rovided and feei or other compensation for such services,
(b) A provision requiring that invoice''s== i.:=f " other compensation be submitted in sufficient detail to
de monstrate com pI iance with the terms =ffi e' ffi- -e.t -
(c) A provision specifying the contract pe*od, including renewals, and conditions under which the contract
mav be terminated o'jt.!,,,..9.,,.Y , ,,
===-=l,i-i,,...,
(8) Written contracts entered [Eto'pursuan't to suOsecN$ffiftay be renewed. Such renewals maybe done without
the use of the auditor selection procedures prO.u ded in tlilffin. Renewal of a contract shall be in writing.
2. Step 1 Evaj6t_[qn. The firSt step'wilt conSist of the Qualitative criteria listed below to be considered by the Audit
Committeag$flHiil$HnO step will consist of quantitative criteria established below to be added to the Audit
Commitldff -C$ults by thdftpartment.of Procurement Management. An Audit Committee, per Florida Statute
a
a
Proposer Expelien$br hnd Qualifications, including Financial Capability
Scope of Services Proposed
Approach and Methodology
30
'10
30
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3. Step 2 Evaluation. Following the results of Step 1 Evaluation of qualitative criteria, the Proposers may receive
additional quantitative criteria points to be added by the Department of Procurement Management to those points
earned in Step 1, as follows.
Cost Proposal
Miami Beach-Based Vendor Preference
Veterans Preference
5
5
4. Cost Proposal Evaluation. The cost proposal points shall be developed in accordance with the following formula:
Sample Obiective Formula for CoEt
Vendor Vendor
Cost
Proposal
Example Maximum
Allowable Points
(Points noted are for
illustrative purposes only.
Actual points are noted
above.)
F gr"ltrEg,t} fo r Cal c u lati n g Points
.'u{-[mt cost / cost of proposal
.: lbding evaluated X maximum
E'' allowable Points = awarded
points)
1 Roundto
Total
Points
Awarded
Vendor A $100.00 30 ;,$100f$100X30=30 30
Vendor B $150.00 30 :${.S=$fl150X30=20 20
Vendor C $200.00 30 ${.0$+$200X30=15 15
5. Determination of Final Ranking. At the conclusion of the AUdit Committee Step 1 scoring, Step 2 Points will be
added to each evaluation committee member's scores by the Department of Procurement Management, Step 1 and
2 scores will be converted to rankings in accordance with the example below:
* Final Ranking is presented to the City Manager for furlher due diligence and
recommendation to the City Commission. Final Ranking does not constitute
an award recommendation until such time as the City Manager has made his
recommendation to the City Commission, which may be different than final
ranking results.
t::::a;::a=,::'::a.:a::a:;a::::.:t::=
::riiiii Q;6116-tt
::::i g"r[$::1,
step, tt
Pdints 82 76 80
:Ie"P,r-*lJolnE'.:rf'l 22 15 12
rotar"':104 91 92
1 3 .2
oo..1l.r$ittee;'
.Member 2:r:
q\t4=.,, Step 1
"::.....=Points 79 85 72
slep 2
tr:lials 22 15 12
Totsl 101 100 84
Rank ratil.:::i.:::::=3 3
= "t'ftmmitt*
MBmbiei2
Step 1
Points 80 74 66
Step 2
Points 22 15 12
Total 102 89 78
i:+ank 1 .:Z I | \}t t riJri r):it:r:r:::::t::
RFP 2014276-lR Auditing Services
t5
85
ID i r I n r t !nr { iAf (ly\iAlVrlffiLs\LN
7. Award of Gontract. lt is anticipated that the Audit Committee (in accordance with Florida Statute 218.391)will
review these proposals and recommend a qualified accounting firm to the City Manager who will make a
recommendation to the City Commission. The City Commission will select the accounting firm to undertake the
engagement and authorize the City Manager or his designee, to negotiate with the selected firm or firms for the
engagement,
Balance of Pase lntentionallv Left Blank
RFP 20142761R Auditing Services
t6
86
APPENDlX A
g MIAMIMffiAffh$
Proposo I CertiGffiG,f;io n,
a u e s ti o nffi i re & *,.,,,,,,,,,,.
Req uire ments Affid oniT
FOR AUDtTt NG SE RY|C ES TO'EfAMtNETrt|.E==;iC.,tIY',S BASIC FINANC tAt
STATE'YIENTS INCIUDED !N TI{E gIIT.'S EOMPREHENSIVE ANNUAL
F|NANCTAI REPORT (CAFR), FEDERAI GRANT PROGRAMS AND STATE
PROJECTS +nlB A-I33 SING[E,I..AUDIT), AND THE FINANCIAI
STATETVIENT$ OF THE MIA1v11 BEACH REDEVELOPMENT AGENCY (RDAI,
THE PARrcruo SYSTEfiS FUND (PSF), rHe mnMt BEACH VISITOR AND
CoNYE!.+UON AUTHORITY (VCAI, THE MtAMr BEACH CONVENTTON
GINTTR; HE=JACKIE:,GLEA5ON THEATER OF THE PERFORT^|NG ARTS,
'IEFI suu.orNe FJTTER corylmuNrrrEs BoND nRoGRAM (BBc), THE
, $flrLDREN',S T T GRANT PROGRAM (CT), AND THE SAFE
"=(firr,u',, "],$-.' l-: :::: "*:ffi H t:p": gxz li,7z Miomi Beoch, Florido 3313e
RFFgO14!27J.LR
RFP 20)42761R Auditing Services 17
87
Solicitation No:
2014-176-SW
Solicilation Title:
AUDITING SERVICES
Procurement Contact:
Steven Williams
Tel:
305-673-7000, x 6650
Email:
StevenwilliamstOmiamibeachfl .oov
PROPOSAL CERTIFICATION, QUESTIONNAIRE & REQUIREMENTS AFFIDAVIT
Purpose: The purpose of this Proposal Certification, Questionnaire and Requirements Affidavit Form is to
inform prospective Proposers of certain solicitation and contractual requirements, and to collect necessary
information from Proposers in order that certain portions of responsiveness, responsibility and other determining
factors and compliance with requirements may be evaluated. This ProposalC0ftification, Questionnaire and
Requirements Affidavit Form is a REQUIRED FORM that must be submitted fully completed and
executed.
1. General Proooser lnformation.General Proposer lnformation.
FIRM NAME:
No of Years in Business:
oTHER NAME(S)PROPOSER HAS OPERATED UNDER rN THE LAST 10,Y-|,fii].sg ::
FIRM PRIMARY ADDRESS (HEADQUARTERS):
CITY:
STATE:ZIP CODE:
TELEPHONE NO.:
ha
TOLL FREE NO.:
FAX NO-:
FIRM LOCAL ADDRESSI
CITY:
, lIP TODE:
PRIMARYAOCOUNI REPRESENTATIItr. FOR THIS ENGAGEMENT:
AG€OUNT REP TELEPHQNE{O.:
ACCOUNT REP TOLL FREE NO,:
ACCOUNT REP EltilAlL:
FEUEI-(AL IAX IUEN I IFIUA I IUN NU.:
The City reserves the ri$ht,to seek additional information from Proposer or other source(s), including but not limited to: any firm or
principal information, applicable licensure, resumes of relevant individuals, client information, financial information, or any information
the City deems necessary to evaluate the capacity of the Proposer to perform in accordance with contract requirements.
IBRFP 2014-276-LR Auditing Services
88
Miami Beach Based (Local)Vendor. ls Proposer claiming Miami Beach based firm status?
l--_l ves f--_] ruo
SUBMITTAL REQUIREMENT: Proposers claiming Miami Beach vendor status shall submit a Business Tax Receipt issued
by the City of Miami Beach and the proof of residency requirement, as required pursuant to ordinance 2011-3747, as
amended, to demonstrate that the Proposer is a Miami Beach Based Vendor.
Veteran Owned Business. ls Proposer claiming a veteran owned business status?l--l ves [___l No
SUBMITTAL REQUIREMENT: Proposers claiming veteran owned business status shalL,,,gi:pmit a documentation proving that
firm is certified as a veteran-owned business or a service-disabled veteran owned bus@ by the State of Florida or United
States federal government, as required pursuant to ordinance 2011-3748, as am;ffi"=
Conflict Of lnterest. All Proposers must disclose, in their Proposal, the naffidlUfrdty$cer, director, agent, or immediate
family member (spouse, parent, sibling, and child) who is also an em@,} e of the;ffi of Miami Beach. Further, all
Proposers must disclose the name of any City employee who owns, either directly or'lhlditestly, an interest of ten (10%)
percent or more in the Proposer entity or any of its affiliates.
4.
SUBMITTAL REQUIREMENT: Proposers must disclose ttre namelsl of any officer, director, agentr gt immediate family
member (spouse, parent, sibling, and child) who is aiso,p.n employee of theCity of Miami Beach.' F p,psers must also
disclose the name of any City employee who owns, either diieCtly or indirectly, an interest of ten (10%) peicent or more in the
Proposer entity or any of its affiliates
:
References & Past Performance. Proposer$all submit at least three {3) references for whom the Proposer has completed
work similar in size and nature as the work rete5ncef in solicitation.
SUBMITTAL REQUIREMENT: For each ,.f.ilILirU.nitte{ the following information is required: 1) Firm Name, 2) Contact
lndividual Name & Title, 3) Address, 4) Teleph ContaCt'i Emai and 6) Nanalive, on Scope of Services Provided.
.. ...:.==. .= ::::::.-.::.::::aa::a::::.:a:::a:.
Suspension, Debarment or Coniract Cancellatid'iF as Pi,bposer eVei n d-ebarred, suspended or other legal violation,
or had a contract cancelled due to nonlerformalgq Eany puntic sector agency?
,,=. [-l vrs,; f] ruo
.,r
SUBMITTAL REQUIREMENT: lf anpwer to above is "YES,i' Proposer shall submit a statement detailing the reasons that led
to action(s).
.
,
Li|lS=ati ,,tlistoV. Proposer all submit a statement'Of any litlgation or regulatory action that has been filed against your
[Ef ih'1he iasl{ri.eJears, lf an action has been filed, state and describe the litigation or regulatory action filed, and identify
rsliitourt or ageh@: fore whidh the action was instituted, the applicable case or file number, and the status or disposition
fbr such reported actidFlf no litigathn or regulatory action has been filed against your firm(s), provide a statement to that
effect. lf "No" litigation 6rr regulatory action has been filed against your firm(s), please provide a statement to that effect.
[n*.J$Jut and complete answeis]o this question may not necessarily disqualify a firm from consideration but will be a factor in
th*i#.Fction process. Untruthful, misleading or false answers to this question shall result in the disqualification of the firm fortni'F&J'ff;hril ,=
SUBMITTAIIIREOUIRE_EINT: Proposer shall submit history of litigatlon or regulatory action filed against proposer, or any
proposer team mq1'pffir*f in the past 5 years. lf Proposer has no litigation history or regulatory action in the past 5 years,
submit a statemeht ii$0tflrdin gly.
Vendor Campaign Contributions. Proposers are expected to be or become familiar with, the City's Campaign Finance
Reform laws, as codified in Sections 2-487 through 2-490 of the City Code. Proposers shall be solely responsible for
ensuring that all applicable provisions of the City's Campaign Finance Reform laws are complied with, and shall be subject to
any and all sanctions, as prescribed therein, including disqualification of their Proposals, in the event of such non-
compliance.
SUBMITTAL REQUIREMENT: Submit the names of all individuals or entities (including your sub-consultants) with a
7.
RFP 2014-2761R Auditing Services t9
89
10
controlling financial interest as defined in solicitation. For each individual or entity with a conkolling financial interest indicate
whether or not each individual or entity has contributed to the campaign either directly or indirectly, of a candidate who has
been elected to the office of Mayor or City Commissioner for the City of Miami Beach.
Code of Business Ethics. Pursuant to City Resolution No.2000-23879, each person or entity that seeks to do business with
the City shall adopt a Code of Business Ethics ("Code") and submit that Code to the Department of Procurement
Management with its proposal/response or within five (5) days upon receipt of request. The Code shall, at a minimum,
require the Proposer, to comply with all applicable governmental rules and regulations including, among others, the conflict of
Interest, lobbying and ethics provision of the City of Miami Beach and Miami Dade County.
SUBMITTAL REQUIREMENT: Proposer shall submit firm's Code of Business Ethics..ln lieu of submitting Code of Business
Ethics, Proposer may submit a statement indicating that it will adopt, as requiredl$S idinance, the City of Miami Beach
CodeofEthics,availableatwww.miamibeachfl.gov/procuremenU. _***:-
Living Wage. Pursuant to Section 2-408of the Miami Beach City Code: tffi'"may Ue amended from time to time,
Proposers shall be required to pay all employees who provide services p*rsuant to this Agreement, the hourly living wage
. Commencing with City fiscal year 2012-13 (October 1,2A14, the houdy living rate i[ill., $11.28/hr with
health benefits, and $12.92/hr without benefits.
The living wage rate and health care benefits rate may, by Resolution of the City Commission be ind,qxed annually for
inflation using the Consumer Price lndex for all Urban,i0onsumers (CPI-U) Miami/Ft. Lauderdaleffue( by the U.S.
Department of Labo/s Bureau of Labor Statistics. Notwithstanding the pr€cedihg, no annual index shell exceed three
percent (3%). The City may also, by resolution, elect not to indeX& livrtlg wage rate in any particular year, if it determines it
would not be fiscally sound to implement same. (in a particular y.aD, .=
Proposers' failure to comply with this provisianshalF eemed a maten?lbreach under this proposal, under which the City
may, at its sole option, immediately deem saEProp'6ser asrlon-responsive, and may further subject Proposer to additional
penalties and fines, as provided in the City's Living Wage Gdinance, as amended. Further information on the Living Wage
requirementisavailableatwww.miamibeachfl.gov/procurementl. ",
SUBMITTAL REOUIREMiNT:'il0 aOAitionat suUmfu ls rEuired. By virtue of executing this affidavit document, Proposer
agrees to the living.,,,,,gge requirement; ,
T. *
Equal BenefitS'foi'.Employees with Spouses and Emiiloyees with Domestic Partners. When awarding competitively
solicited contracts v ed at over $100,000 whose conkactois maintain 51 or more full time employees on their payrolls
during 20 or more Caf0ndar work,,.,weeks, the Equaf q9... efi r Domestic Partners Ordinance 2005-3494 requires certain
conlraetors do.!.!:rg business:wlth -City
of Miami Beach, who are awarded a contract pursuant to competitive proposals, to
pf€v...] i.!Eqil8:.,-Belefits" to tlreir employees with domestic partners, as they provide to employees with spouses. The
O@ance applie.S',to$ employees of a Conhactor who work within the City limits of the City of Miami Beach, Florida; and
lh€ Contractor's enipl ees located in the United States, but outside of the City of Miami Beach limits, who are directly
performing work on the. ,,qEact within the City of Miami Beach.
qffij.r your company ,ffi .rff3t;::to any bflg5to employees with spouses or to spouses of employees?
B. ffi.$ y,g.ur company pp.ffie or offer access to any benefits to employees with (same or opposite sex) domestic
nartnuFl om..e,=i! oeitneHp'l.J;*, f--l No:",' j-i
C. Please check''drbenefits that apply to your answers above and list in the "other" section any additional benefits not
already specified. Note: some benefits are provided to employees because they have a spouse or domestic partner,
such as bereavement leave; other benefits are provided directly to the spouse or domestic partner, such as medical
insurance.
RFP 2014-276-LR Auditing Services IU
90
11
lf Proposer cannot offer a benefit to domestic partners because of reasons outside your control, (e.9., there are no insurance
providers in your area willing to offer domestic partner coverage) you may be eligible for'Reasonable Measures compliance.
To comply on this basis, you must agree to pay a cash equivalent and submit a 'completed Reasonable Measures
Application (attached) with all necessary documentation. Your Reasonable Measures Application will be reviewed for
consideration by the City Manager, or his designee. Approval is not guaranteed and the City Manage/s decision is final.
Further information on the Equal Benefits requirement is available atwlvw.miamibeachfl.gov/procuremenU.
Public Entity Grimes. Section 287.133(2)(a\, Florida Statutes, as cjilit-Eiilly enacted or as amen{ed from time to time, states
that a person or affiliate who has been placed on the convicted.ve*ffiist following a conviction:faii a public entity crime may
not submit a proposal, proposal, or reply on a contract to pro'vide any goods or services to a publie entity; may not submit a
proposal, proposal, or reply on a contract with a public e.a-.d,$$ffi'the conskuctioqor repair of a public building or public work;
may not submit proposals, proposals, or replies on leaseS:: r.bal property to g public entity; may not be awarded or perform
work as a contractor, supplier, subcontractor, or consultant'undi:r..a contr.#With any public entity; and may not transact
business with any public entity in excess of the threshold amount prlgvided in,i. 287 .017 for CATEGORY TWO for a period of
36 months following the date of being Olac9,! n fhe convicted vendor tlstl l,]
SUBMITTAL REQUIREMENT: No additional iubmiftal is required. By virtiiEf executing this affidavit document, Proposer
agrees with the requirements of Section 287.133, Florida Statutes, and certi'fi{-s it has not been placed on convicted vendor
list. .
Acknowledgement of Addedd$ffiU1, After issu# of solicitation, tne Cit1l may ielease one or more addendum to the
solicitation which mayprovide atlditional information to Proposers or alter solicitation requirements. The City will strive to
reach every Proposdi'li lng received-Solicitation through the City's e-procurement system, PublicPurchase.com. However,
Proposers aresolely6ponsible for as-suring they have received any and all addendum issued pursuant to solicitation. This
Acknowledgement of Addendum sectidn€rtifies that the Proposer has received all addendum released by the City pursuant
to this solicitation. Fe,il o obtain qndq@wted.--9,,_9_ ceipt of all addendum may result in proposal disqualification.
BENEFIT Firm Provides for
Employees with
Spouses
Firm Provides for
Employees with
Domestic Partners
Firm does not
Provide Benefit
Health
Sick Leave
Family Medical Leave
Bereavement Leave
tnitial to e.,onfirm
Reinini
lnitial to Co t
Receint
lnitial to Confirm
Rpcpint
Addendum.l Addendum 6 Addendum 11
Addendum2 Addendum 7 Addendum 12
Addendum 3 Addendum 8 Addendum 13
Addendum 4 Addendum 9 Addendum 14
Addendum 5 Addendum 10 Addendum 15
tf additional confirmation of'6.$dendum is required, submit under separate cover.
12.
RFP 2014-276-LR Auditing Services 2t
91
The solicitation referenced herein is being furnished to the recipient by the City of Miami Beach (the "City") for the recipient's
convenience. Any action taken by the City in response to Proposals made pursuant to this solicitation, or in making any award, or in
failing or refusing to make any award pursuant to such Proposals, or in cancelling awards, or in withdrawing or cancelling this
solicitation, either before or after issuance of an award, shall be without any liability or obligation on the part of the City.
ln its sole discretion, the City may withdraw the solicitation either before or after receiving proposals, may accept or reject proposals,
and may accept proposals which deviate from the solicitation, as it deems appropriate and in its best interest. In its sole discretion, the
City may determine the qualifications and acceptability of any party or parties submitting Proposals in response to this solicitation.
Following submission of a Bid or Proposal, the applicant agrees to deliver such further detailb iLinformation and assurances, including
financial and disclosure data, relating to the Proposal and the applicant including, withoutliqritation, the applicant's affiliates, officers,
directors, shareholders, partners and employees, as requested by the City in its discretion.' 'r"
The information contained herein is provided solely for the convenience of prospective€fbposerslt isft responsibility of the recipient
to assure itself that information contained herein is accurate and complete"*e City does not pro=ffie any assurances as to the
accuracy of any information in this solicitation.
Any reliance on these contents, or on any permitted communications with City officials, shall be at the recipiE#,sown risk. Proposers
should rely exclusively on their own investigations, interpretations, and'.bnblyses. The solicitation is being proVEF&,by the City without
any warranty or representation, express or implied, as to its content, its accuracy, or its completeness. No warranty oi representation is
made by the City or its agents that any Proposal conforming to these ie{uirements willbe selected for consideration, negotiation, or
approval.
The City shall have no obligation or liability with resp ie is solicitation, the selection and the award process, or whether any award
will be made. Any recipient of this solicitation who responds hereto fully acknowledges all the provisions of this Disclosure and
Disclaimer, is totally relying on this Disclosure and Disdaimer, and agrees to be bound by the terms hereof. Any Proposals submitted
to the City pursuant to this solicitation are submitted at t le risk-ndf,EsO sibility of the party submitting such Proposal.
This solicitation is made subject to correction of errors, omissions, or..w., ra$r?t from the nrarket without notice. lnformation is for
guidance only, and does not constitute all or any part of an agreement.
The City and all Proposers will be bound only as, if and when a Proposal (or Proposals), as same may be modified, and the applicable
definitive agreements pertaining thereto, are approved and execl(qd by the parties, and then only pursuant to the terms of the
definitive agreements executed among the parties. Any response td'this solicitation may be accepted or rejected by the City for any
reason, or for no reason, without any resultant liability to the City. \m
The City is governed by the Government"in-the-Sunshine..:Law,.andtrEi['Proposals and supporting documents shall be subject to
disclosure asr[.e.!trt{,t{,ed,.b,,-y,l uch law llProposals shallbe submitted in sealed proposalform and shallremain confidentialto the extent
permitteffilfifoEd*'lsteE ,-until the date and time selected for opening the responses. At that time, all documents received by the
ciU s"\gWme public ?"e"ili.,r1.,!,.M I i'.-:,
PropA6$i:.S are expected to makgiblllisclosrjiOs and declarations as requested in this solicitation. By submission of a Proposal, the
Propciser,acknowledges and agreed*at the Citi haS the right to make any inquiry or investigation it deems appropriate to substantiate
or supplefiEnt information containerliifi the Proposal, and authorizes the release to the City of any and all information sought in such
inquiry or investigaiion. Each Proposer Certifies that the information contained in the Proposal is true, accurate and complete, to the
best of its kn owlq!$,,q=h form ation, anffi fpf
Notwithstanding the:ftgoing or anything contained in the solicitation, all Proposers agree that in the event of a final unappealable
judgment by a court ofiCompetent juiisdiction which imposes on the City any liability arising out of this solicitation, or any response
thereto, or any action or i dh by the City with respect thereto, such liability shall be limited to $10,000.00 as agreed-upon and
liquidated damages. The previous sentence, however, shall not be construed to circumvent any of the other provisions of this
Disclosure and Disclaimer which imposes no liability on the City.
ln the event of any differences in language between this Disclosure and Disclaimer and the balance of the solicitation, it is understood
that the provisions of this Disclosure and Disclaimer shall always govern. The solicitation and any disputes arising from the solicitation
shall be governed by and construed in accordance with the laws of the State of Florida.
RFP 2014'276lR Auditing Services 22
92
I hereby certify that: l, as an authorized agent of the Proposer, am submitting the following information as my firm's
proposal; Proposer agrees to complete and unconditional acceptance of the terms and conditions of this document,
inclusive of this solicitation, all attachments, exhibits and appendices and the contents of any Addenda released hereto,
and the Disclosure and Disclaimer Statement, Proposer agrees to be bound to any and all specifications, terms and
conditions contained in the solicitation, and any released Addenda and understand that the following are requirements
of this solicitation and failure to comply will result in disqualification of proposal submitted; Proposer has not divulged,
discussed, or compared the proposal with other Proposers and has not colluded with any other Proposer or party to any
other proposal; Proposer acknowledges that all information contained herein is part of the public domain as defined by
the State of Florida Sunshine and Public Records Laws; all responses, data and information contained in this proposal,
inclusive of the Certification, Questionnaire and Affidavit are true and accurate.
Name of Propose/s Authorized Representative:Tire of prop.sqls A. .rized *.rr.roP,-!.I,.,1=a=
\\ \\\
Signature of Propose/s Authorized Representative Dale:
State of
,1.;.t*:r,
On this _day of
-,
20-, personally
appeared before me _ who
County of _) stated that (s)he is the
a corporation, and that the instrument was signed in behalf of
the said corporation by authority of its board of directors and acknowledged said
instrument to be its voluntary act and deed. Before me:
Notary Public for the State of Florida
My Commission Expires:
of
RFP 2014-276-LR Auditing Services 23
93
APPENDIX B
# tu\$A&Atmffi&tr$s
"No Proposffif'
.t
't't
FOrm
RFP 201 4-276-LR
FoR AuDrnNG sERvrcEs ro rxlfi'ft:rJ{E c BAsrc nxlNtnl
STATEIVIENTS INCIUDED tN THE CtTyr€i.cOf{tpREHENStVE ANNUAT
FINANCIAI REPORT (CAFRI;: FEDER/AI GRANT PROGRAMS AND STATE
PROJECTS (OMB A- r 33 StNqlE AUDIT), _.+ND THE FTNANCTAT
srATErvlENTs oF THE MrAMr graeH REDEvELdimrur AGENcy (RDA),
THE PARKTNG SYSTEMS FUND (pSF), THE rvlrAMr BEACH VTSTTOR AND
coNvENTroN At rH_o.,Brry (vcA), THE ryuA
^r
grAcu coNvENTroN
cENTER, rnr .lACkii'GfusoN THEATER oF THE pERFoRMtNG ARTS,
THE BUILD;Ng BETTER ilMI UNTTTES BOND PROGRAI,T (BBC), THE
CHIIDRENS iiil I,,JRUST GRANT PROGRAM (CT), AND THE SAFE
PARKS1NE BOND PROGRAM (SNP).
DEPARTMENT OF PROCUREMENT MANAGEMENI,l700 Convention Center Drivet2 Miomi Beoch, Florido 33139
RFP 20)4-276-LR Auditing Services 24
94
Statement of No Bid
WE HAVE ELECTED NOT TO SUBMIT A PROPOSAL AT THIS TIME FOR
REASON(S) CHECKED AND/OR TNDICATED BELOW:
_ Workload does not allow us to proposal
_lnsufficient time to respond ,2,
_ Specifications unclear or too restrictive
._*
_ Unable to meet specifications ===..f':-:::=
_Unable to meet service requirements
=..'
_Unable to meet insurance requirementF
_Do not offer this producUservice =
-OTHER.
(Please specify) i,i.:ti,,iil,
We do -@ not _ want to be retained on your mailing list for future proposals
of this typ6 product and/or service. 'l , ',,.
Signature:
Tii -.==..,
Legal Company Nam6';
!'N ; Failure to rCbpond, either by submitting a proposal or this completed form,
may result in you-company being removed from our vendors list.
PLEASE RETUffiEiIIO:
CITY OF MIAMI'BEACH
DEPT. OF PROCUREMENT MANAGEMENT
ATTN: Lourdes Rodriguez
PROPOSAL #201+276.LR
1700 Convention Center Drive
MIAMI BEACH, FL 33139
RFP 20)4-276-LR Auditing Services 25
95
APPENDIX C
& rlntrAlrnrRrArN'!- I Y ltl \f V ll *-de*d e\"#$ &
Minimum Reou nts
& Specificotions
iip i iei:z+-rn ''
FoR AUDITING sERvrcEs ro i INE_THE crry,s BAsrc FTNANCIAI
STATEMENTS rN-GEEDED rN TF! CrTY',S COMPREHENSTVE ANNUAT
FrNANcrar nr+9nf 1cnln1, rroE RANr iilbonams AND srArE
PROJECTS $mB A- t 33 SrNGt E AUDrr), AND THE FTNANC|AT
STATEMENT.S$F THE
'YIIAMI
BEACH R.EDEVETOP'VIENT AGENCY (RDA),
TH E PARXI NG.ilSTTANS--.T--U- X-P,(PSF), TH E MIAA/II BEAC H VISITOR AND
coNVENTToN urro[fV' OCA]r_rur i rAMr BEAcH coNvENTroN
CENTER, THE..JACKIE GTEASON THEATER OF THE PERFORMING ARTS,
rHr BUTLDTNG errrEi corylmuNrnEs BoND nRoGRAM (BBc), THE
GHILDREN's rRusr =G NI nRoGRAM (cr), AND THE sAFE
NEIGHBORHOOD PARKS AND BOND PROGRAM (SNp).
!=
DEPARTMENT OF PROCU REMENT MANAGEMENT
1700 Convention Center Drive
Miomi Beoch, Florido 33139
RFP 20142761R Auditing Services 26
96
C1. Minimum Requirements. The Minimum Eligibility Requirements forthis solicitation are listed below. Proposer
shall submit detailed verifiable information affirmatively documenting compliance with each minimum requirement.
Proposers that fail to comply with minimum requirements will be deemed non-responsive and will not be considered,
. a. The proposing firm and the proposed engagement partner has performed continuous certified public
accounting (CPA) services for government agencies for a minimum of ten (10) years. The ten (10) years
may be a combination of years of service provided to different agencies. For each experience proposer must
submit as evidence: agency name, agency contact, contact telephone, email and years(s) of experience for
verification purposes. .:.b, The proposing firm and proposed engagement partner must have experiehce auditing three (3) or more
similar government agencies, specifically as to size, services provided and the required reporting. For each
experience proposer must submit as evidence: agency name, agenCy contact, contact telephone, email and
years(s) of experience for verification purposes. , ,.,,,.,=,c. The proposing firm and proposed manager must hav Htfp.erience auditinQ",!f,1,qe (3) or more similar
government agencies, specifically as to size, services'&vided and the required reporting. For each
experience proposer must submit as evidence: agency name, agency contact, contact telephone, email and
years(s) of experience for verification purposes. +' ,,.,$tr,,, ;:1,;,;1,d. The proposing firm and proposed senior auditor must have expeltd){,& auditing three (3) br more similar
government agencies, specifically as to size, serviCes provided and the required reporting. For each
experience proposer must submit as evidence: agency name, agency contact, contact telephone, email and
years(s) of experience for verification purposes =
C2. Statement of Work Required. The City of.fumi Be.a.C.h$e City)=,i uired to have an annual audit in
accordance with Florida Statutes 218.39 performedon the City's ComplghensiveAnnual Financial Report (CAFR).
Other audits are required to be performed in accordance with the U.S. Office of Management and Budget (OMB)
Circulars, Bonded Debt Covenants, Performance Management and/ or Giant Agreements. Each audit herein must
be conducted by an independent audit firm.
rcnts, th,.g,ffirity,,is required to procure auditing services to examine the City's Basic
?,J[ Iltd-,,\ ftf 0$Hpp.helsive Annual Financial Report (CAFR), Federal grant
programs and State projects't€..,[B'A":133 Single Audit]] and/or the financial statements of the Miami Beach
Redevelopment Agehcy's (RDA), the Parking Systems Fund's (PSF), the Miami Beach Visitor and Convention
Authority's'(VCA), the Miami Beach"Co-nyention Center (MBCC), as managed by Global Spectrurn'(GS), the Safe
Neighbor.hood Parks and Bond'Prograni={.$fJ, Children's Trust (CT) and Building Better Communities (BBC).
-""1+
C3. Specifi*tions/Scope of Woik. There are ten (10) services which are required as part of this request, All
services must=he
included
in tne pr pOsal in order for it to be considered, The scope of services are as follows:
1. CAFR - The aq,4 ot will piepare and issue an auditor's opinion and conduct an audit of the City's CAFR in
accordance with=Ge-nerally Accepted Auditing Standards (GAAS) and the standards applicable to financial
audits contained iiGovernment Auditing Sfandards, issued by the Controller General of the United States.
The examination must be made in accordance with the guidelines prepared by the Governmental Finance
Officers Association (GFOA) in order for the City to apply for the Certificate of Achievement for Excellence in
Financial Reporting. On an annual basis, the City will prepare the CAFR for auditing. The auditors will
provide guidance with the implementation of Governmental Accounting Standard Board (GASB) statements
as necessary.
Pursuant to the above
Financial Statements
RFP 2014276-LR Auditing Services 27
97
2"
The audit firm shall issue an audit opinion to the City no later than 180 days following the fiscal year end,
OMB A-133 Single Audits - The auditor must perform an audit in accordance with auditing standards
generally accepted in the United States of America; the standards applicable to financial audits contained in
Government Auditing Standards, issued by the Comptroller General of the United States; and OMB Circular
A-133, Audits of Sfafes, Local Governments, and Non-Profit Organizations, The auditor must issue an
lndependent Auditors' Report on lnternal Control over Financial Reporting and on Compliance, lndependent
Auditors' Report on Compliance and lnternal Control over Compliance Appticable to Each Major Federal
Program and State Project, and Schedule of Findings and Questioned'eosts. The City will prepare the
Schedule of Expenditure of Federal Awards and State Financial AssistaLge,
,. ::,::= "':,;,-:i' -,.
The audit firm shall issue the single audit report and data collecffis iorm to tfre CiV no later than 180 days
following the fiscal year end. i*,...
"
Management Letter in Accordance with the Rules'Oi-iie Auditor General of thd*tp of Florida - The
auditor firm shall issue a management letter to thd, no later than 180 days followiri$,.,tii cal year end.
RDA - The City issues stand-alone basic financial statements tor,ine RDA, a blended compbnent unit of the
City. The auditor will prepare and issue,an auditor's opinion'and dbnduct an audit of the RDA basic financial
4.
statements in accordance with ted Auditing Standards (GAAS) and the standards applicable
to financial audits contained in Goveffiiinuditing Standards, issued by the Controller General of the
United States. ""5
. .";
The financial statements, footnotes and schedules.yqie tri'b0 prepared by the auditor. The audit firm shall
issue the RDA basic financial statements to the Qity no later than 180 days following the fiscal year end,
5, PSF- The City*su€s stand-alone financial stateffi for the PSF, a major enterprise fund of the City. The
auditor will preparead issue an audito/s opinion and conduct an audit of the PSF financial statements in
accordance with Geherrally Acceptdd Auditing Standads (GAAS) and the standards applicable to financial.i,..9]l neO
1n
Goivernmiefit Auditing Sfandards, issued by the Controller General of the United States.
tlt$F financial statem6r+$, fodfutes and schedules are to be prepared by the auditor. The audit firm shall
''riir ue the PSF basic fi* oial statements to the City no later than 150 days following the fiscal year end.
":;::,,i:::::::= '::ii;]\i ri: ::,":tt-
Lk*6. VCffi$,iffhe City issues st#alone baSic financial statements for the VCA, a discretely presented component
unit cjf,thft,pity, The auditor will prepare and issue an audito/s opinion and conduct an audit of the VCA
financial'$t6{ ents in accordance with Generally Accepted Auditing Standards (GAAS) and the standards
applicable ti.ng,,ffialaijdi{s contained in Goyernment Auditing Standards, issued by the Controller General
of the United Stakis:
.::::::..
The financial statements, footnotes and schedules are to be prepared by the auditor. The audit firm shall
issue the VCA basic financial statements to the City no later than 90 days following the fiscal year end.
7. GS- The City issues special purpose financial statements for assets, liabilities, revenues, and expenses of
the Miami Beach Convention Center and Jackie Gleason Theater of the Performing Arts, as managed by
GS. The auditor will prepare and issue an auditor's opinion and conduct an audit of the GS assets,
RFP 2014-276-lR Auditlng Services lo
98
liabilities, revenues and expenses in accordance with Generally Accepted Auditing Standards (GAAS) and
the standards applicable to financial audits contained in Government Auditing Sfandards, issued by the
Controller General of the United States,
The financial statements, footnotes and schedules are to be prepared by the auditor. The audit firm shall
issue the SMG special purpose financial statements to the City no later than 90 days following the fiscal year
end,
B. SNP- The SNP governing Miami-Dade County ordinance N0.96-115 requires that an annual independent
audit of all bond funds be conducted. The auditor will conduct an audit in compliance with the grant
agreement, SNP ordinance No, 96-115, applicable resolution ,nd*:$ ministrative Rules.
The audit report, notes and schedules are to be prepared by thH diitlitor. The;.' it firm shall issue the SNB
to the City no later than 90 days following the fiscal yearend, ,\
9. GT - The City receives funds from the Children's f*#uiO Program and the Children's Trust requires an
audit irr accordance with the Children's Trust Contractual Agreements, AU-C 935 and Statement on Auditing
Standards No, 117. "-,i,\.l j#,
The audit report, notes and schedules are to be prepared-by the auditor. The audit firm shall issue the CT to
the City no later than 90 days following the fiscal year end. : :l
10. BBC - The City receives funds from Miami-Dade County for the Building Better Communities Bond Project
and the Building Better Communities Bond Project requires an audit,ih accordance with Miami-Dade County
Ordinance 05-47, applicable=resolutions, and,B=uilding.BetteiCommuities Administration Rule.
The audit report, nolqs,andEhed0ps are to be prepared by the auditor. The audit firm shall issue the SNB
oth::,
c*v no
'1,,,,
n" t,,:*: the riscar vear end
ln the event that, dairing:the T:,,d'. iofjffie*"Eig,.Wglt'lhe City, in its sole discretion and judgment, determines
that there is a need for-addiliEiial servicei'not corttemplated within the Agreement, such services will be
performed at the hourly billing rates set forth in the agreement.
'rt::::::::::i.::11'r.:::::::::::.:s
RFP 20142761R Audlting Services lv
99
APPEND
tD AAtA r\/1E , V \!i \i V i
XD
ffitr4flN&#$.*ffikl I
Speciol ons
RFP 2OI4-276.1R
FOR AUDITING SER\/ICES TO EXAMINE THE CITY'S=3ASIC FINANCIAI
STATEMENTS IN-gE€DED tN THE C|TY'S COMPREHENSTVE ANNUAT
FTNANC|AL REPORT (CAFR), FEDERAT GRANT PROGRAMS AND STATEpRoJEcrs.$Me n-lii sTNGLE AUDtr), AND THE FINANcIAL
STATEMENTE9F THE MIAMr BEACH REDEVETOPMENT AGENCY (RDA),
THE PARrcruG:,9-VSTEMS FUNP: (Pl+), rnr MrAMr BEACH VrSrrOR AND
coNvENT.roN AUrHoRrry (vcAl,JHr MrAMr BEACH CONVENTION
CENtrR, IHr .IaCriE OUaSON rnEarrn OF THE PERFORMING ARTS,iur eurloiNG, BETTER coMryluNrnEs BoND nRoGRAM (BBc), THE
cHr[DREN's tnusr e-narur nRoGRAM (cr], AND THE sAFE
N:rcxaoRHooD pARKs AND BoND pRoGRAryl (sNp).
DEPARTMENT OF PROCUREMENT MANAGEMENT,l700 Convention Center Drive
Miomi Beoch, Florido 33,l39
RFP 2014-276'LR Auditing Services 30
100
1. TERM OF CONTRACT. The contract shall commence upon the date of notice of award and
shall be effective for a period of five (5) years.
2. OPTIONS TO RENEW, The City, through its City Manager, will have the option to extend for
one (1) additional five (5) years period.
3. PRICES SHALL BE FIXED AND FIRM: All prices quoted in the awardee's bid submittal shall
remain firm and fixed, unless amended in writing by the City. ,%.
",.u::ii\\is^\ui1.10.1 COST ESCALATION. Prices must be held firm=.S.M.the initial term of the
agreement. During the renewal term, the City may .oo,n: erl es increases not to
increase the applicable Bureau of Labor Statistics { .bls,govl{l-U index or 3%,
whichever is less. The City may also consider increases based on manffited Living Wage
increases, ln considering cost escalation due to Living Wage increase#thq,City will only
consider the direct costs related to Living Wage increases, exclusive of ovedlggd, profit or
any other related cost. ,,r,,, '
q
...;
4. REQUTRED CERTIFTCATTONS.
=a)
lli.::f,,firm(s)
shall be
X,;,,i.,
to practice$'thettate of Florida upon award of
:,,
5. TRAINING. The City desires to rifBlhtain and improve the level of training of its personnel
assigned to the internal audit function and ih accounting positjgns The proposal should indicate if
the firm conducts any trqlning for its emploie nd if'City pffifinelcould attend such training.
: ::::::::::::: :::::::f:.
'q
::l:."tr
'.P.,..+r
RFP 2014-276-LR Auditlng Services 3t
101
APPENDIX E
# M$A$,AI mffi&ilH
" ''',..,, ili
RFP 201 4-276-LR
FoR AUDTnNG _Ep,g,vrcEs ro d rxr rHi clw'iBAstc FtNANctAL
STATE,YIENTS INCTUDED IN THE CITY,S COMPREHENSIVE ANNUAT
FrNANcrer C fdnr lcArn), FEDERAT GRANT pRoGRAMs AND srATE
PROJECTS,;0MB A-r 33 STNGIE AUDIr), AND THE FINANCIAL
STATEMENTS OF THE .IIIAffIIJEACH'REDEVELOPMENT AGE NCY (RDA),
THE pARKrr.ro5*sTr=fiE u*''b1i*1. THE MrAMr BEAcH vtstroR AND
coNvENTtoN AUTHORTTY (VCA);THE MIAMI BEACH CONVENTION
CENTER, THE JACKIE...=LJASON THEATER OF THE PERFORMING ARTS,
THE BUttDtNG BflTER= MMUNITIES BOND PROGRAM (BBC), THE
cHr[DREN',S TRtft G NT ppogf,AM (CT], AND THE SAFE
NETGHBORHOOD''PARKS AND BOND PROGRAIVI (SNP).
DEPARTMENT OF PROCUREMENT MANAGEMENT,l700 Convention Center Drive
Miomi Beoch, Florido 33139
RFP 2014276-lR Auditing Services 32
102
APPENDIX A
PROPOSAL TENDER FORM
Proposer affirms that the prices stated on the proposal price form below represents the entire cost of the items in full
accordance with the requirements of this RFP, inclusive of its terms, conditions, specifications and other requirements
stated herein, and that no claim will be made on account of any increase in wage scales, material prices, delivery
delays, taxes, insurance, cost indexes or any other unless a cost escalation provision is allowed herein and has been
exercised by the City Manager in advance, The Cost Proposal Form (Section 5) shall be completed mechanically or, if
manually, in ink. Proposal Tender Forms (Section 5) completed in pencil shall be deemed non-responsive. All
correctionsontheProposalTenderForm(Section5)shallbeinitialed.
GROUP l. Auditing Services - Prices submitted in proposal pu.iid. .r. io'U.'t eld for the five (5)year
contract
Please provide fee on an annual basis for each
services listed below:
RFP 2014-276-LR Auditing Services 33
103
GROUP ll. Additional Services
The City reserves the right to negotiate rates for additional services.
-N
::::::=
rl, l:,|; ,,',,,=,
#'a......s
'=
::.:i,('l
RFP 2014-276-LR Auditing Services 34
104
RFP 201 4-27,
FOR AUDITING SERVICES TO..EXAMINE TI{SI.\EITY'S BASIC FINANCIAT
srArEMENrs r.rciuorD- rN- ffi, cr*'s cBfipnrurNsrvr aruruual
APPEN DIX F
I nsuro nce Requiflements
j:i1t::,::::=
:- "a/i,1ffi
' :,'..'. Miomi Beoch, Florido 33139
FTNANcTAL REpoRT (cAFR), FEDERAT GRANT PftGcnaans AND srATE
PROJECTS (OMB A- r 33 SINGTE AUDTT), AND THE FINANCIAI
STATEMENTS OF THE M|AMI BEACH REDEVEIOPTT/IENT AGENCY (RDA),
THE PARKING gYSTEMS: tto 1P5F!; THE i/llAMI BEACH vlSlTOR AND
coNvENTJ,#-$, AUTHORITY (VCA), THE MrAl/il BEACH CONVENTTON
CENTER, TH--E ACK|E GTEASON THEATER OF THE PERFORMING ARTS,
THE BU|IDING BETTER..=GOIVIIS=UNITIES BOND PROGRAM (BBC), THE
cHttDR.EN', TRUST GRANT PROGRAM (CT), AND THE SAFE
NITGHBORHOOD FtrnKS AND BOND PROGRAM (SNP).
RFP 2014-276lR Auditing Services
105
,D A^iArtAIWffi&ffM:- , v tEl \, w t{ &*d&**$ \\wdr $
PROFESSIONAL SERVICES INSURANCE REQUIREMENTS
The provider shall furnish to the Human Resources Department, Risk Management Division, City of
Miami Beach, 1700 Convention Center Drive,3'd Floor, Miami Beach, Florida 33139, Certificate(s) of
lnsurance which indicate that insurance coverage has been obtained which meets the requirements as
outlined below:
A. Worker's Compensation and Employer's Liability lnsurance,'foi all employees of the
provider as required by Florida Statute 440.
B. Commercial General Liability on a comprehensive palls in an lHount not less than
$1,000,000 combined single limit per occurrence.andtl$2,000,000 in the aggregate, for
bodily injury and property damage. City of -ltlf-iini Beach must be shown as an
additional insured with respect to this cove ;.i r=
C. Professional Liability lnsurance in an amounfu,e". tfran $f ;OOO,O00 with the deJuctible
per claim, if any, not to exceed 10o/o of the limit of tfr$]itV I
The insurance coverage above must include a waiver "f rruULn in favor of the City. The insurance
coverage required shall include those classifications, as listed iffit-andard liability insurance manuals,
which most nearly reflect the operations of the proViderr :,
-"**,)l,,llL
All insurance policies required BQove shall be issued by cofipanies authOrized to do business under the
laws of the State of Florida,
l{y-i,,,,
elftsllowing qualifications:
The company mii$ be rated n6,lgss than "'El,l as to management, and no less than "Class
V" as to finanqial'strength, bylhe latest edition of Best's lnsurance Guide, published by
A.M. Best Company, Oldwick,-N6-wtJersey, or its equivalent, subject to the approval of the
or
-The Company mustrhold a$tid Florida Certificate of Authority as shown in the latest "List
oJ All lnsurance Companies'A*trcrized or Approved to Do Business in Florida" issued by
the State of Florida DepartmeEtbf lnsurance and are members of the Florida Guaranty
Fund.
Certificates will,indicate no modification or change in insurance shall be made without thirty (30) days
advance notice tO the certificate holder.
: ::: ::::::::::::
CERTIFICATE HOLDE:R'MUST READ:
CITY OF MIAMI BEACH
17OO CONVENTION CENTER DRIVE
3,d FLOOR
MIAMI BEACH, FL 33139
Compliance with the foregoing requirements shall not relieve the vendor of his liability and obligation
under this section or under any other section of this agreement.
RFP 2014276lR Auditing Services 36
106