R7U-Authorize M-DC Canvassing Board For November 4 2014 ElectionsCOMMISSION ITEM SUMMARY
Condensed Title:
A Resolution authorizing the Miami-Dade County Canvassing Board for the November 4, 2014
Countywide General Election to serve as the Canvassing Board for the City of Miami Beach's Special
Election to be held on November 4,2014.
N/A
Supporting Data (Surveys, Environmental Scan, etc.): ln 2013, there were 44,697 registered voters
for the General Election with 1 1,385 total ballots cast, for a voter turnout of 25.47o/o. There were 2,910
voters, 3,856 absentee voters, 6 proviearlv voters, 3,856 absentee voters, 6 provisional voters and 4,613 voters on election
Item Summarv/Recommendation :
During the July 23,2014 City Commission meeting, the members of the City Commission will consider
calling a Special Election to be held on Tuesday, November 4 ,2014, in conjunction with the State General
Election. Pursuant to Florida Statutes, an election canvassing board is charged with responsibilities
relating to the conduct of elections. The attached Resolution has thus been prepared for the purpose of
formally authorizing the Miami-Dade County Canvassing Board to serve as the Canvassing Board for the
City of Miami Beach's November 4, 2014 Special Election, if one is called, which would be held in
conjunction with the County's General Election.
Board Recommendation:
Financial lnformation :
Source of
Funds:
OBPI
@
@)
Amount Account
1
2
Estimated $30,110.30 - November 4, 2014 Special
Election - Cost from County. (Payable in Fiscal Year
201412015)
Approximately $32,000 in legally mandated
advertisements, required by the Florida Statutes and
the City Code.(Approximately 50% of which is payable
in Fiscal year 201312014 and 50% payable in Fiscal
Year 201412015)
011-9322-000312
011-9322-000312
Total $62,1 10.30
Clerk's Office
Rafael E. Granado, City Clerk
Si -Offs
T:\AGENDA\20
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City Clerk Assistant City Manager ffiity Manager
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1 S\Early Voting ltem Summary JULY REG.doc
# MIAIIAIBEACH ohr? 1-23'lL(1028
OFFICE OF THE CITY CTERK
RAFAET E. GRANADO, CITY CTERK COMMISSION MEMORANDUM
TO:Mayor Philip Levine and Members Of The City Commission
Raul J. Aguila, City Attorney
FROM: Jimmy L. Morales, City Manager
Rafael E. Granado, City Clerk I
DATE: July 23,2014
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA AUTHORIZING THE MIAMI.DADE COUNTY
CANVASSING BOARD FOR THE NOVEMBER 4, 2014 COUNTYWIDE
GENERAL ELECTION TO SERVE AS THE CANVASSING BOARD FOR THE
CITY OF MIAMI BEACH'S SPECIAL ELECTION TO BE HELD ON
NOVEMBER4,2014.
ADM I NISTRATION REGOMM ENDATION
A resolution authorizing the Miami-Dade County Canvassing Board for the November 4,2014
Countywide General Election to serve as the Canvassing Board for the City if Miami Beach's
Special Election to be held on November 4,2014, if such an election is called.
ANALYSIS
During the July 23,2014 City Commission meeting, the members of the City Commission will
consider calling a Special Election to be held on Tuesday, November 4,2014, in conjunction
with the State General Election. Pursuant to Florida Statutes, an election canvassing board is
charged with responsibilities relating to the conduct of elections. The attached Resolution
has thus been prepared for the purpose of formally authorizing the Miami-Dade County
Canvassing Board to serve as the Canvassing Board for the City of Miami Beach's November
4, 2014 Special Election, if one is called, which would be held in conjunction with the
County's General Election.
FINANCIAL IMPACT
The Miami-Dade County Elections Department has provided the Administration an estimate
of $30,110.30 for a November 4, 2014 Special Election, which includes canvassing costs.
(See attached DOE Estimate.) Additionally, the City will incur approximately $32,000 in
legally mandated advertisements, required by the Florida Statutes and the City Code, to
notice this Special Election.
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CONCLUSION
lf a November 4, 2014 Special Election is called, the Administration recommends that the
Mayor and City Commission authorize the Miami-Dade County Canvassing Board to serve as
the Canvassing Board for the City of Miami Beach's November 4,2014 Special Election.
T:\AGENDA\201 4Uuly\ELECTIONS\Canvassing Board FINAL JULY REG.docx
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RESOLUTION NO.
A RESOLUTION OF THE MAYOR AND GITY COMMISSION OF
THEGITYoFMIAMIBEACH,FLoRIDAAUTHoRIZINGTHE
MIAMT.DADE COUNTY CANVASSING BOARD FOR THE
NoVEMBER 4, 2014 coUNTYwIDE GENERAL ELEGTIoN To
SERVEASTHEGANVASSINGBoARDFoRTHEGITYoF
MIAMI BEACH'S SPECIAL ELEGTION TO BE HELD ON
NOVEMBER 4,2014.
WHEREAS, on November 4, 2014, Miami-Dade County will be conducting the
Countywide General Election, at which time the City of Miami Beach has authorized the holding
of a Special Election relating to proposed City Charter amendments and/or other ballot
questions; and
WHEREAS Miami-Dade County is charged with the full responsibility of conducting the
subject Election, except for accepting ine Miami-Dade County's Certificate of Election Results
conterning the City oi Uiami Beach\s Special Election, which duty is within the Miami Beach
City Commission's Purview; and
WHEREAS, the Miami-Dade County Canvassing Board for the County's November 4,
ZO14 Election is charged with the statutory responsibilities relating to the conduct of elections
for the subject eleJtion and is hereby further authorized to act consistent with said
responsibilities as the Canvassing Board for the City of Miami Beach's November 4, 2014
Special Election.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
coMMtssloN oF THE CITY OF MIAMI BEACH, that the Miami-Dade county canvassing
Board for the November 4, 2014 General Election is hereby authorized to act as the
Canvassing Board for the City of Miami Beach's November 4,2014 Special Election.
PASSED and ADOPTED this 23'd day of July, 2014-
ATTEST:
PHILIP LEVINE,
MAYOR
RAFAEL E. GRANADO,
CITY CLERK
F:\T_Drive\AGENDA\2014Uuly\ELECTIONS\Canvassing Board Resolution JULY REG.doc.doclqPPROVED AS TO
FORM & LANGUAGE
& FOR EXECUIION
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ESTIMATE
Piqqvback with CounWwide General Election November 4. 2014
Rafael E. Granado, Gity Clerk
City of Miami Beach
1700 Convention Center Drive, #200
Miami Beach, FL 33139
Registered Voters: 49,926
Precincts: 36
Polling Places: 23
Permanent Absentee Ballots: 6,226
Personnel
Sararies & Fringe Benefits, Overtime, Poll Workers
Polling PIaces
Security, Poiling Place Rentals
Supplies and Services
Absentee Ballots Set Up
Trucks and Vehicles
Truck Rentals, GSA Vehicles
Printing and Advertising
Absentee, Early Voting & Precinct Ballots
Postage
Estimate N': MB-PBGENERAL-2o14
Estimate Date: June 9, 2014
Early Voting Days:
Early Voting Sites:
14
20
$-
24,963.00
Absentee Ballots Sent and Business Repry
Ballot Creation 2,410.00
ln-House & Outside Contnctual Services, Translations - Based on one question
Administrative Overhead 2,737.30
lndirect Costs, Logic & Accuracy, Post-Election Audits
*TOTAL $ 30.110.30
" Please note these costs are esfr'mates and are subiect to change. This estimate
does include the cost of ballot printing; however, if your guestion(s)/race(s)
creates an adS!!@3!!g!_@99, the costwill be adjusted accordingly.
For more information, you may contact:
Patricia Prochnicki
Deputy SOE Finance and Administration
Miami-Dade Elections Department
2700 NW 87 Avenue
Miami, Florida 33172
Office: 305.{99-8558 E-mail: bproch@miamidade.gov
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