C2C-Issue RFP Psychological Services For EmployeesCOMMISSION ITEM SUMMARY
Condensed Title:
T FOR APPROVAL TO AUTHORIZE THE ISSUANCE OF A REQUEST FOR PROPOSALS (RFP) No. 2014-015-LR
FOR PSYCHOLOGICAL SERVICES FOR SWORN AND CIVIL]AN PERSONNEL
lntended Outcome
Environmental
Item Summary/Recommendation:
Beach is contracting the services of an experienced and qualified firm to conduct valid, reliable and
cross-cultural testing of police officer, police public service aide, detention officer, communications operator, police dispatcher,
police complaint officer, firefighters and fire rescue dispatcher applicants at the Contractor's facility located in Miami-Dade County.
The testing is required by the City as part of a thorough background investigation of applicants. The purpose of these services is
to evaluate whether said applicants are acceptable candidates. Additionally, psychological testing may include fitness-for-duty
evaluations for City personnel on an as needed basis.
The Scope of Service encompasses four (4) parts: Part l: A" Pre-Emolovment Psvcholoqical Services for Sworn Personnel,
and B. Pre-Emplovment Psvcholoqical Services for Firefiqhters and Fire Rescue Dispatchers, Part ll: Psvcholoqical
Services for Emplovees; and Part lll: Pre-Emplovrnent Psvcholoqical Services for Civilian Personnel, and ru_Elfs
for Dutv, as described below. Proposers shall provide Part l, Part ll, Part lll and Part lV services.
Part l: A. Pre-Employment Psvcholoqical Services for Sworn Personnel and B. Pre-Emplovment Psvcholoqical Services
for Firefiqhters and Fire Rescue Dispatchers
It is anticipated that sworn applicants will be required to receive pre-employment psychological screening services. The Police
Department is currently comprised of 381 sworn personnel, and approximately 100 sworn applicants are anticipated to be
processed during FY 2013114. The Fire Department anticipates 150 firefighter and 20 fire rescue dispatcher applicants are
anticipated to be process during FY 2013114. This is an estimate only and the City shall not be required to adhere to this estimate
during the contract period.
Part ll: Psvcholoqical Services for Emplovees
On an annual basis, it is anticipated that personnel may require some counseling services. Successful Proposer shall be
available, 24 hours per day, 7 days per week, should it be needed, to provide Psychological Services to employees at the direction
of the Chief of Police or his/her designee of Fire Chief or his/her designee, or the Director of Human Resources or his/her
designee. Successful Proposer shall ensure confidentiality of counseling services provided to employees.
Part lll: Pre-Emolovment Psycholooical Services for Civilian Personnel
It is anticipated that civilian applicants will be required to receive pre-employnent psychological screening services.
Approximately fifty (50) civilian applicants for the Police Department are anticipated to be processed during FY 2013/14. These
are estimates only and the City shall not be required to adhere to these estimates during the contract period.
Part lV: Fitness for Dutv
The contractor shall administer and interpret additional psychological testing for police officer, police public service aide, detention
officer, communications operator, police dispatcher, police complaint officer, firefighters and fire rescue dispatcher applicants that
have been mandated for a fitness for duty evaluation.
SCOPE OF SERVICES
ln general, the scope of services includes the four components highlighted above, including: pre-employment services for sworn,
firefighter and fire dispatcher personnel; psychological counseling services for employees for on{he-job incidents; pre-employment
services for civilian personnel, and fitness for duty evaluations.
For further details on the scope of services required, refer to Appendix C, RFP 2014-015-LR for Psychological Services for
Employees (attached).
RECOMMENDATION
APPROVE THE ISSUANCE OF THE RFP
Source of
Funds:
OBPI
AGE,*ETA. ,r.* C?c- oi'i-TegiF7T(E n,IIAAAISEACH 107
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City of Miomi Beoch, 1700 Convenlion Center Drive, Miomi Beoch, Florido 33139, www.miomibeochfl.gov
COMMISSION MEMORANDUM
TO:Mayor Philip Levine and Members of
FROM: Jimmy L. Morales, City Manager
DATE: July 23,2014
SUBJECT: REQUEST FOR APPROVAL TO ORIZE THE ISSUANCE OF A REQUEST
FOR PROPOSAL (RFp) 2014-015-LR FOR PSYCHOLOGTCAL SERVTGES FOR
EMPLOYEES.
ADMINISTRATION RECOMMENDATION
Authorize the issuance of the RFP.
BAGKGROUND
The City of Miami Beach is contracting the professional services of an experienced and
qualified firm to conduct valid, reliable and cross-cultural testing of police officer, police
public service aide, detention officer, communications operator, police dispatcher, police
complaint officer, firefighters and fire rescue dispatcher applicants at the Contractor's facility
located in Miami-Dade County. The testing is required by the City as part of a thorough
background investigation of applicants. The purpose of these services is to evaluate
whether said applicants are acceptable candidates. Additionally, psychological testing may
include fitness-for-duty evaluations for City personnel on an as needed basis.
The Scope of Service encompasses four (4) parts: Part l: A. Pre-Emplovment
Psvchological Services for Sworn Personnel, and
Services for Firefiqhters and Fire Rescue Dispatchers, Part ll: PsvcholoqicalServices
for Emplovees; and Part lll: Pre-Emplovment Psvcholoqical Services for Givilian
Personnel,and@,asdescribedbelow.ProposersshallprovidePart
l, Part ll, Part lll and Part lV services.
Part l: A. Pre-Emplovment Psvcholoqical Services for Sworn Personnel and B. Pre-
Emplovment Psvcholooical Services for Firefighters and Fire Rescue Dispatchers
It is anticipated that sworn applicants will be required to receive pre-employment
psychological screening services. The Police Department is currently comprised of 381
sworn personnel, and approximately 100 sworn applicants are anticipated to be processed
during FY 2013114. The Fire Department anticipates 150 firefighterand 20 fire rescue
dispatcher applicants are anticipated to be process during FY 2013/14. This is an estimate
only and the Cig shall not be required to adhere to this estimate during the contract period.
108
City Commission Memorandum - Psychological Seryices for Employees
July 23, 2014
Page 2 of 3
Part ll: Psvcholoqical Services for Emplovees
On an annual basis, it is anticipated that personnel may require some counseling services.
Successful Proposer shall be available, 24 hours per day, 7 days per week, should it be
needed, to provide Psychological Services to employees at the direction of the Chief of
Police or his/her designee of Fire Chief or his/her designee, or the Director of Human
Resources or his/her designee. Successful Proposer shall ensure confidentiality of
counseling services provided to employees.
Part lll: Pre-Emplovment Psvcholoqical Services for Civilian Personnel
It is anticipated that civilian applicants will be required to receive pre-employment
psychological screening services. Approximately fifty (50) civilian applicants for the Police
Department are anticipated to be processed during FY 2013/14. These are estimates only
and the City shall not be required to adhere to these estimates during the contract period.
Part lV: Fitness for Dutv
The contractor shall administer and interpret additional psychological testing for police
officer, police public service aide, detention officer, communications operator, police
dispatcher, police complaint officer, firefighters and fire rescue dispatcher applicants that
have been mandated for a fitness for duty evaluation.
SCOPE OF SERVICES
ln general, the scope of services includes the four components highlighted above, including:
pre-employment services for sworn, firefighter and fire dispatcher personnel; psychological
counseling services for employees for on{he-job incidents; pre-employment services for
civilian personnel, and fitness for duty evaluations.
For further details on the scope of services required, refer to Appendix C, RFP 2014-015-LR
for Psychological Services for Employees (attached).
OTHER RFP REQUIREMENTS
o MINIMUM QUALIFICATIONS
Please Reference Appendix C, RFP 2014-015-LR for Psychological Services for Employees
(attached).
o SUBMITTALREQUIREMENTS
Please Reference Section 0300, RFP 2014-015-LR for Psychological Services for
Employees (attached).
o CRITERIA FOR EVALUATION
Please Reference Section 0400, RFP 2014-015-LR for Psychological Services for
Employees (attached).
109
City Commlssion fibmonndum - Psychologlcal Servlces for Employees
July 23,2011' Page 3 of3
CONCLUSION
The Administration recommends that the Mayor and Commission authorize the issuance of
the RFP 2014-015-LR for PsychologicalServices for Employees.
ATTACHMENTS
o RFP 2014-015-LR for PsychologicalServices for Employees.
JLM/MrA/DoA/F/scr/AD
110
REQUEST FOR PROPOSALS (RFP)
PSYCHOTOGICAL SERVICES FOR EMPLOYEES
2014-01 5-LR
RFP ISS
PROPOSALS 2014 @ 3:00 PM
ISSUED BY:EZ, CPPB
& MIAAAilBHACH
tOU R DES RODR,IGUEZ, SE N IOR PROC U RETVIENT SPEC IALIST
PROC UREMENT MANAGEME NT DEPARTME NT
1700 Convention Center Drive, Miorni Beoch, FL 33'139
3O5.673.7AO0 X6652 | Fox: 786.394.4O75 | www.miomibeochfl.gov
111
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TABLE OF CONTENTS
SOLICITATION SECTIONS: PAGE
0100 NoT uTtLtzED ......... ........................... N/A
O2OO INSTRUCTIONS TO PROPOSERS & GENERAL CONDITIONS ...............3
O3OO SUBMITTAL INSTRUCTIONS & FORMAT .............10
O4OO PROPOSAL EVALUATION ........,....,,,12
APPENDICES:
APPENDIX A
APPENDIX B
nPpgltox c
APPENDIX D
APPENDIX E
APPENDIX F
PROPOSAL CERTIFICATON, QUEST
"NO PROPOSAL" FORM
MINIMUM REQUIREMENTS &
SPECIAL CONDITIONS
COST PROPOSAL
INSURANCE REQUIREME
RFP 20r4-o15-LR
112
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SECTION O2()() INSTRUCTIONS TO RESPONDENTS & GENERAL CONDITIONS
1. GENERAL. This Request for Proposals (RFP) is issued by the City of Miami Beach, Florida (the "City"), as the
means for prospective Proposers to submit their qualifications, proposed scopes of work and cost proposals (the
"proposal") to the City for the City's consideration as an option in achieving the required scope of services and
requirements as noted herein. All documents released in connection with this solicitation, including all appendixes
and addenda, whether included herein or released under separate cover, comprise the solicitation, and are
complementary to one another and together establish the complete terms, conditions and obligations of the
Proposers and, subsequently, the successful Proposer(s) (the "contractor[s]") if this RFP results in an award.
"l'
''
The City utilizes PublicPurchase (www.publicpurchase.com) for automaticgtification of competitive solicitation
opportunities and document fulfillment, including the issuance of any a${,QpQum to this RFP. Any prospective
Proposer who has received this RFP by any means other than through PublicPurchase must register immediately
with PublicPurchase to assure it receives any addendum issued to this RFP. Failure to receive an addendum
may result in disqualification of proposal submitted.
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2. PURPOSE. The City of Miami Beach is contracting the @sional services of an experienced and qualified firm
to conduct valid, reliable and cross-cultural testing of police of,f-.}cer, poliCapublic r.r,.*,.'0., detention officer,
communications operator, police dispatcher, police complaint officer, firefighters and fire rescue dispatcher
applicants at the Contractor's facility located in Miami-Dade County. ''Tfifffjfiesting is required by the City as part of a
thorough background investigation of applicants. .ffhe purpose of thebe,,serv-ices is to evaluate whether said
applicants are acceptable candidates. Additionally, psyihological testing mfl$li{n€lude fitness-for-duty evaluations for
City personnel, on an as needed basis.
4. PROCUREMENT CONTACT. Any questions or clarifications concerning this solicitation shall be submitted to the
Procurement Contact named herein, in writing, with a copy to the City Clerk's Office, Rafael E. Granado via e-mail:
RafaelGranado@miamibeachfl.qov ; or facsimile: 786-394-4188. The Bid title/number shall be referenced on all
correspondence. All questions or requests for clarification must be received no later than seven (7) calendar days
prior to the date proposals are due as scheduled in Section 0200-3, All responses to questions/clarifications will be
sent to all prospective Proposers in the form of an addendum.
Procurement Contact:
Lourdes Rodriguez
Telephone:
305.673.7000 x6652
Email:
lou rdesrodrig uez@miamibeachfl .gov
schedule for this solicitation is as follows:
ffi" R$..R lssued JULY 24,2014
AUGUST 5,2014 at 10 a,m.
Deadl ine fpr Recei0t d4ueStionE AUGUST 12,2014
Res0effi,pyB AUGUST 19,2014
Evaluation Committee ff6ffiew TBD
Proposer Presentations TBD
Tentative Commission ApproVal Authorizing October 2014
Contract Negotiations Following Commission Approval
RFP 20r4-015-LR
113
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5. PRE-PROPOSAL MEETING OR SITE VISIT(S). Only if deemed necessary by the City, a pre-proposal meeting or
site visit(s) may be scheduled.
A Pre-Proposal conference will be held as scheduled in Solicitation Timeline above at the following address:
City of Miami Beach
City Hall - 4th Floor
City Manager's Small Conference Room
1700 Convention Center Drive
Miami Beach, Florida 33139
Attendance (in person or via telephone) is encouraged and recommended as a source of information, but is not
mandatory" Proposers interested in participating in the Pre-Proposal Submisslon Meeting via telephone must follow
these steps:
=rr.,,.,._
(1) Dialthe TELEPHONE NUMBER: 1- 888-270-9936 (Toll-free No-gir America) "=
(2) Enter the MEETING NUMBER:1142644 i: '\
=..==... :.. -
Proposers who are interested in participating via telephone'-hCIft send an e-mail to the contact person listed in this
RFP expressing their intent to participate via telephone.
"=16. PRE-PROPOSAL INTERPRETATIONS. Ora[ inJormation or responses to questions received by prospective
Proposers are not binding on the City and will be without legal effect, inetldi,lJ,,g any information received at pre-
submittal meeting or site visit(s). 0nly questions answered by. written adderi,$H will be binding and may supersede
terms noted in this solicitation, Addenlfr .* be releaboed throuUh Pub!i!1,r1|pr6hase
7. CONE OF SILENCE. Pursug#/t6' S:66ffip"2-a$6 of the City Code, all procurement solicitations once advertised
and until an award recommendlation has b6.B'rt forwarded to the City Commission by the City Manager are under the
"Cone of Silence." =The -:.i g.ne of Silence ordinance is available at
http://library,municode.com/index.aspX-?cliffifD;t3p.,/ gtatelD=9&statename=Florida, Any communication or
inquiry in reference to thi5sdlicitation fitF y City emplo/ee or City official is strictly prohibited with the of exception
of communications with the Procurement':Birector, or his/her administrative staff responsible for administering the
procurement process for this solicitation proViffi$ said communication is limited to matters of process or procedure
regarding the solicitation. Communications regarding this solicitation are to be submitted in writing to the
Procurement Contact nbm,e_d herein with a copy to the City Clerk at RafaelGranado@miamibeachfl.gov.
-:..aaa::::::a:_
8. SPECIAL NOTICESSou are hereby advised that this solicitation is subject to the following
ordinances/resolutions, whidh may be found on the City 0f Miami Beach website:
http ://web. miamibeachfl.qov/procu remenUscroll,aspx?id=235 1 0
. CONE OF S|LENCE.... CITY CODE SECTION 2486
. PROTEST PROCEDURES CITY CODE SECTION 2-371
. DEBARMENT PROCEEDINGS CITY CODE SECTIONS 2-397 THR0UGH2485.3
. LOBBYIST REGISTMTION AND DISCLOSURE OF FEES..,. CITY CODE SECTIONS 2481 THROUGH2-406
" CAMPAIGN CONTRIBUTIONS BY VENDORS CITY CODE SECTION 2487
. CAMPAIGN CONTRIBUTIONS BY LOBBYISTS 0N PROCUREMENTISSUES.......,... CITY CODE SECTION 2488
o REQUIREMENT FOR CITY CONTRACTORS TO PROVIDE EQUAL
BENEFITS FOR DOMESTIC PARTNERS...... CITY CODE SECTION 2.373
. LIVING WAGE REQUIREMENT........... CITY CODE SECTIONS 2407 THR0UGH2-410
. LOCAL PREFERENCE FOR MIAMI BEACH-BASED VENDORS,.,...,.. CITY CODE SECTION 2-372
RFP 20I 4-O I 5-LR
114
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. PREFERENCE FOR FLORIDA SMALL BUSINESSES OWNED AND
CONTROLLED BY VETERANS AND TO STATE-CERTIFIED SERVICE.
DISABLED VETEMN BUSINESS ENTERPRISES CITY CODE SECTION 2-374
. FALSE CLAIMS ORDINANCE.... CITY CODE SECTION 7O.3OO
. ACCEPTANCE OF GIFTS, FAVORS & SERVICES.... CITY CODE SECTION 2449
9. POSTPONEMENT OF DUE DATE FOR RECEIPT OF PROPOSALS. The City reserves the right to postpone the
deadline for submittal of proposals and will make a reasonable effort to give at least three (3) calendar days written
notice of any such postponement to all prospective Proposers through PublicPurchase.
10. PROTESTS. Protests concerning the specifications, requirements, and/or terms; or protests after the proposal
due date in accordance with City Code Section 2-371, which establishes procedures for protested proposals and
proposed awards. Protests not submitted in a timely manner pursuant to the 6giUi:r,,ements of City Code Section 2-
371 shall be barred" :
:::=':::::::::=
11. MIAMI BEACH-BASED VENDORS PREFERENCE. Pursuant to Ci$nf Mieffi$each Ordinance No. 2011-3747,
a five (5) point preference will be given to a responsive and responsible Mi.ami Bedtli d Proposer.
12. VETERAN BUSINESS ENTERPRISES PREFERENCE. Pursuantto Cityof Miami Beach Ordinance N0.2011-
3748, the City shall give a five (5) point preference to a re$ponsive and responsible Piopo5er which is a small
business concern owned and controlled by a veteran(s) or which is a serviie-disabled veterah business enterprise.
13. DETERMINATION OF AWARD. The final ra-!..[i,,1],f results of Stefu 2 outlined in Section V, Evaluation of
Proposals, will be considered by the City Manageiffijitsrumy recommendto the City Commission the Propose(s)
he/she deems to be in the best interest of the City or may iecommend rejection of all proposals. The City Manage/s
recommendation need not be consistent with the scorlitfr. restltsidentifie.d&rein and takes into consideration Miami
Beach City Code Section 2-369, inclg$ing,the following C&.,psfiferations: '
(1) The ability, capacity and skill of the Propbser to perform the contract.
(2) Whether the Proposer can perform the contract within the time specified, without delay or
interference
(3) Ths,eharacter, integrity, reputation, iudgment, experience and efficiency of the Proposer.
(4)Jh'b q u a I ity ef,perfo rm ance of p revi o u s co ntracts.
J5;r6. previous aEd'existing compllance by the Proposer with laws and ordinances relating to the
cofifa = ,
The City Commissioh=.$,,Eia consider the City Manager's recommendation and may approve such recommendation.
The City Commission may also, at its option, relect the City Manager's recommendation and select another Proposal
or Proposals which it deems tg;pe in the best interest of the City, or it may also relect all Proposals. Upon approval of
selection by the City CommiSBffinegotiations between the City and the selected Propose(s) will take place to
arrive at a mutually acceptableAgreement,
14. ACCEPTANCE OR REJECTION OF PROPOSALS. The City reserves the right to reject any or all proposals
prior to award. Reasonable efforts will be made to either award the Contract or reject all proposals within one-
hundred twenty (120) calendar days after proposals opening date. A Proposer may not withdraw its proposals
unilaterally before the expiration of one hundred and twenty (120) calendar days from the date of proposals opening.
15. PROPOSER'S RESPONSIBILITY. Before submitting a Proposal, each Proposer shall be solely responsible for
making any and all investigations, evaluations, and examinations, as it deems necessary, to ascertain all conditions
and requirements affecting the full performance of the contract. lgnorance of such conditions and requirements,
and/or failure to make such evaluations, investigations, and examinations, will not relieve the Proposer from any
RFP 2014-015-LR
115
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obligation to comply with every detail and with all provisions and requirements of the contract, and will not be
accepted as a basis for any subsequent claim whatsoever for any monetary consideration on the part of the
Proposer.
16. COSTS INCURRED BY PROPOSERS. Allexpenses involved with the preparation and submission of Proposals,
or any work performed in connection therewith, shall be the sole responsibility (and shall be at the sole cost and
expense) of the Proposer, and shall not be reimbursed by the City,
17. RELATIONSHIP TO THE CITY. lt is the intent of the City, and Proposers hereby acknowledge and agree, that
the successful Proposer is considered to be an independent contractor, and that neither the Proposer, nor the
Proposer's employees, agents, and/or contractors, shall, under any circumstances, be considered employees or
agents of the City.
.,1:::='
18. TAXES. The City of Miami Beach is exempt from all Federal Excise andp taxes.
19. MISTAKES. Proposers are expected to examine the terms.;.,go1ditions, specifications, delivery schedules,
proposed pricing, and all instructions pertaining to the goods aq$*rv'ms relative to thislFP. Failure to do so will
be at the Proposer's risk and may result in the Proposal berrlg rip,grespoqp,,.lve
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20. PAYMENT. Payment will be made by the City after the godd .,r inliCes have been feceived, inspected, and
found to comply with contract, specifications, free of damage or def€;:ild are properly invoiced, lnvoices must be
consistent with purchase order format, lia , ,,1',
,,.: :'.,.+,, \-S--......,:,u-
21. PATENTS & ROYALTIES. Proposer shall indemnify and save harmless the City of Miami Beach, Florida, and its
officers, employees, contractors, and/or agents, from liability of any natu,r kind, including cost and expenses for,
or on account of, any copyrighted,,Rffig1$gd, or unpatentedihVention, piocess, or article manufactured or used in the
performance of the contract, includihg ifsuse by the City of Miami Beach, Florida. lf the Proposer uses any design,
device or materials covered by letters, patent, or copyright, it is mutually understood and agreed, without exception,
that the proposal prices shall include all royaltieslr cost arising'from the use of such design, device, or materials in
any way involved in the work. . :'r=.
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22. MANNER OF FiRFORMANCE. propos#i;agregs to perform its duties and obligations in a professional manner
Local,sffi.6o,niy,andFederallaws,rules,regulationsandcodes'Lackof
knowledge or ignorance by the Proposer with/of applicable laws will in no way be a cause for relief from
responsibility. Proposer agrees that the services provided shall be provided by employees that are educated, trained,
experienced, certified, and licensed in all areas encompassed within their designated duties. Proposer agrees to
furnish to the City any and all:docgfibntation, certification, authorization, license, permit, or registration currently
required by applicable laws, rules, and regulations. Proposer further certifies that it and its employees will keep all
licenses, permits, registrations, authorizations, or certifications required by applicable laws or regulations in full force
and effect during the term of this contract. Failure of Proposer to comply with this paragraph shall constitute a
material breach of this contract.
Where contractor is required to enter or go on to City of Miami Beach property to deliver materials or perform work or
services as a result of any contract resulting from this solicitation, the contractor will assume the full duty, obligation
and expense of obtaining all necessary licenses, permits, and insurance, and assure all work complies with all
applicable laws. The contractor shall be liable for any damages or loss to the City occasioned by negligence of the
Proposer, or its officers, employees, contractors, and/or agents, for failure to comply with applicable laws,
23. SPECIAL CONDITIONS. Any and all Special Conditions that may vary from these General Terms and
RFP 2014-015-LR
116
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Conditions shall have precedence.
24. ANTI-DISCRIMINATION. The Proposer certifies that he/she is in compliance with the non-discrimination clause
contained in Section 202, Executive Order 11246, as amended by Executive Order 11375, relative to equal
employment opportunity for all persons without regard to race, color, religion, sex or national origin.
25. DEMONSTMTION OF COMPETENCY.
A. Pre-award inspection of the Proposer's facility may be made prior to the award of contract.
B. Proposals will only be considered from firms which are regularly engaged in the business of providing the
goods and/or services as described in this solicitation.
G. Proposers must be able to demonstrate a good record of performance for a reasonable period of time, and
have sufficient financial capacity, equipment, and organization to ensure that they can satisfactorily perform the
services if awarded a contract under the terms and conditions of this solicitation,
D. The terms "equipment and organization", as used herein shall, be construed to mean a fully equipped and
well established company in line with the best business practices iri:lhe indilstry, and as determined by the City
.=t 1. 'of Miami Beach,
E. The City may consider any evidence available regarding..,.{ findncial, technical, other qualifications and
abilities of a Proposer, including past performance (expefifue), in mating an award'that ig in,the best interest of
the City. ,.1\, ' .:
F. The City may require Proposers to show proof that they ha[6,;l.edfiteBignated as aulhorized representatives
of a manufacturer or supplier, which is the actual source of suppifi',\; lhese instances, the City may also require
material information from the source of supply,regarding the qiib[ify*packaging, and characteristics of the
products to be supplied to the City. "i;;,
26. ASSIGNMENT. The successful Proposer shall not'assign, transfer, convey, sublet or othenruise dispose of the
contract, including any or all of its;jg[1ti,lffi o, interest therein, or his/her or its power to execute such contract, to
any person, company or corpor*i,ifii, witffi|tne prior written consent of the City.
27. LAWS. PERMITS AND RffiLATIOI'IS. The Proposer shall obtain and pay for all licenses, permits, and
inspection fees required to completeihe,wfi afid,is.h,a1.[=e=.q ply with all applicable laws.
28. OPTIONAL€CINTRACT USAGF, Wfren the successful Proposer (s) is in agreement, other units of government
or non-profit ag l.qs may participale in purch{}.$$$ pursuant to the award of this contract at the option of the unit of
government or nonprofit agency,
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29. VOLUME OF WORKry'9, BE RE9,-EIVED BY CONTRACTOR. lt is the intent of the City to purchase the goods
and services specifically liSt$d i[,,lFis solicitation from the contractor. However, the City reserves the right to
purchase any goods or services awarded from state or other governmental contract, or on an as-needed basis
through the City's spot market purchase provisions.
30. DISPUTES. ln the event of a conflict between the documents, the order of priority of the documents shall be as
follows:
A. Any contract or agreement resulting from the award of this solicitation; then
B. Addendum issued for this solicitation, with the latest Addendum taking precedence; then
C. The solicitation; then
D. The Proposer's proposal in response to the solicitation.
RFP 201 4-0 r 5-LR
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31. INDEMNIFICATION. The contractor shall indemnify and hold harmless the City and its officers, employees,
agents and instrumentalities from any and all liability, losses or damages, including attorney's fees and costs of
defense, which the City or its officers, employees, agents or instrumentalities may incur as a result of claims,
demands, suits, causes of actions or proceedings of any kind or nature arising out of, relating to or resulting from the
performance of the agreement by the contractor or its employees, agents, servants, partners, principals or
subcontractors. The contractor shall pay all claims and losses in connection therewith, and shall investigate and
defend all claims, suits or actions of any kind or nature in the name of the City, where applicable, including appellate
proceedings, and shall pay all costs, judgments, and attorney's fees which may be incurred thereon. The contractor
expressly understands and agrees that any insurance protection required by this Agreement or otherwise provided
by the contractor shall in no way limit the responsibility to indemnify, keep and save harmless and defend the City or
its officers, employees, agents and instrumentalities as herein provided, The above indemnification provisions shall
survive the expiration or termination of this Agreement.
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32. CONTMCT EXTENSION. The City reserves the right to require.ithe Cdritiaclor to extend contract past the
stated termination date for a period of up to 120 calendar days in the event that a iubsequent contract has not yet
been awarded. Additional extensions past the 120 calendar days may occur as need*by the City and as mutually
33. FLORIDA PUBLIC RECORDS LAW. Proposers are hereby notified that all Prop6ials including, without
limitation, any and all information and documentation submitted therewith, are exempt from public records
requirements underSection 119,07(1), Florida Statutes, and s.24(a), Art. 1 of the State Constitution until such time
as the City provides notice of an intended decision'or u$tt[thyty (30) calendar days after opening of the proposals,
whichever is earlier. Additionally, Contractor agrees to be in with Florida Statute 119.0701 including,
but not llmited to, agreement to (a) Keep and mairitAin that ordinarily and necessarily would be
required by the public agency in order t0 perform the seilioe"$l (b) p public with access to public records on
the same terms and conditions that the'public agency worild provide tlie records and at a cost that does not exceed
the cost provided in this chapter or as othenrvise provided by law; (c) Ensure that public records that are exempt or
confidential and exempt from pubtic records dlsclosure requiEHents are not disclosed except as authorized by law;
(d) Meet all requirements fo1 retaining publidtcords and trahsfer, at no cost, to the public agency all public records
in possession of tfueeontractor upon termiaation of the contract and destroy any duplicate public records that are
exempt or confiddtitial and ei6ffid,from public records disclosure requirements. All records stored electronically
must be provid{$he public agency in a format that is compatible with the information technology systems of the
public agency. t@"
gn. MOOIrfCnffOi,lMifibRAWnL pnOpOSll-S. A Proposer may submit a modified Proposal to replace all
or any portion of a previou3l$jfiUUpg$dO Proposal up until the Proposal due date and time. Modifications received
after the Proposal due date dt ill{ifne will not be considered. Proposals shall be irrevocable until contract award
unless withdrawn in writing priol to the Proposal due date, or after expiration of '120 calendar days from the opening
of Proposals without a contract award. Letters of withdrawal received after the Proposal due date and before said
expiration date, and letters of withdrawal received after contract award will not be considered.
35. EXCEPTIONS TO RFP. Proposers must clearly indicate any exceptions they wish to take to any of the terms in
this RFP, and outline what, if any, alternative is being offered. All exceptions and alternatives shall be included and
clearly delineated, in writing, in the Proposal. The City, at its sole and absolute discretion, may accept or reject any
or all exceptions and alternatives. ln cases in which exceptions and alternatives are rejected, the City shall require
the Proposer to comply with the particular term and/or condition of the RFP to which Proposer took exception to (as
said term and/or condition was originally set forth on the RFP).
RFP 20 I 4.0I 5.LR
118
E MIAAAIBEACH
36. ACCEPTANCE OF GIFTS, FAVORS. SERVICES. Proposers shall not offer any gratuities, favors, or anything of
monetary value to any official, employee, or agent of the City, for the purpose of influencing consideration of this
Proposal. Pursuant to Sec. 2-449 of the City Code, no officer or employee of the City shall accept any gift, favor or
service that might reasonably tend to improperly influence him/her in the discharge of his official duties.
Balance of Pase lntentionallv Left Blank
RFP 2014-O15-LR
119
sEcTtoN 0300 PROPOSAL
AAIAMlBTACH
AL INSTRUCTIONS AND FORMAT
tb
SUBMITT
1. SEALED RESPONSES. One original Proposal (preferably in 3-ring binder) must be submitted in an opaque,
sealed envelope or container on or before the due date established for the receipt of proposals, Additionally, ten (10)
bound copies and one (1) electronic format (CD or USB format) are to be submitted. The following information
should be clearly marked on the face of the envelope or container in which the proposal is submitted: solicitation
number, solicitation title, Proposer name, Proposer return address. Proposals received electronically, either through
email or facsimile, are not acceptable and will be rejected.
2. LATE BIDS. Bid Proposals are to be received on or before the due date established herein for the receipt of Bids.
Any Bid received after the deadline established for receipt of proposals will be considered late and not be
accepted or will be returned to Proposer unopened. The City does not accept.responsibility for any delays,
natural or otherwise.
3. PROPOSAL FORMAT. ln order to maintain comparability, facilitate the review process and assist the Evaluation
Committee in review of proposals, it is strongly recommended,,that proposals be organized and tabbed in
accordance with the sections and manner specified below. Had Copy submittals should be tabbed as enumerated
below and contain a table of contents with page references, Electronic a.qpies should also be tabbed and contain a
table of contents with page references. Proposals that do'h"6t ihclude the reguired information will be deemed non-
responsive and will not be considered. , ' "
Cover Letter & Minimum Qualifications
1.1 Cover Letter and Table of Contents. The cover letter must indicate Propo,ser and Proposer Primary Contact for the
purposes of this solicitation.
1.2 Proposal Certification, Questionnaire & Requirements Affidavit (Appendix A). Attach Appendix A fully
completed and executed.
1.3 Minimum Qualifications Requirements. Submit verifiable information documenting compliance with the minimum
Experience & Qualifications
2.1 Qualifications ofp,'LQ gfirm..Sfuit detailed information regarding the firm's history and relevant experience
and proven track re,oord of prdfidfn$$e scOpb of services similar as identified in this solicitation, including experience in
providing similat$pe of services'tS,pblic seCtor agencies, For each project that the Proposer submits as evidence of
similar experidnddffie following is ieffijred: project description, agency name, agency contact, contact telephone &
email, and yea(s)ariU tg6m of engage@.
2.2 Qualifications of PiUpbser Team.ffirovide an organizationalchart of all personnel and consultants to be used for
this prolect if awarded, the rdl$ffit ea0h'team member will play in providing the services detailed herein and each team
members' qualifications. A reffi'bf each individual, including education, experience, and any other pertinent
information, shall be included for Sbch Proposal team member to be assigned to this contract,
2.3 Financial Capacity. Each Proposer shall arrange for Dun & Bradstreet to submit a Supplier Qualification Report
(SOR) directly to the Procurement Contact named herein. No proposal will be considered without receipt, by the City, of
the SQR directly from Dun & Bradstreet. The cost of the preparation of the SQR shall be the responsibility of the
Proposer. The Proposer shall request the SQR report from D&B at:
https//supplierportal.dnb.com/webapp/wcs/stores/servleUSupplierPortal?storeld=11696
Proposers are responsible for the accuracy of the information contained in its SQR. lt is highly recommended
that each Proposer review the information contained in its SQR for accuracy prior to submittal to the City and
as early as possible in the solicitation process. For assistance with any portion of the SQR submitta! process,
contact Dun & Bradstreet at 800-424-2495.
RFP 2014-015-LR 10
120
of Services
Submit detailed information addressing how Proposer will achieve each portion of the scope of services and
technical requirements outlined in Appendix C, Minimum Requirements and Specifications.
Responses shall be in sufficient detail and include supporting documentation, as applicable, which will allow the
Evaluation Committee to comolete a fullv review and score the oroposed scooe of services.
ID AAIA,\,{ISTACH
Note: After proposal submittal, the City reseryes the right to reQuire additional ffi from Proposers (or
Proposer team members or sub-consultants) to determine: qualifications (including,'bul not limited to, litigation
history, regulatory action, or additional references); and financial capability (including, bufi limited to, annual
reviewed/audited financial statements with the auditors notes for€a"Q,[ of theii last two complete fiscal years).
w
%n{{,,r
h and
Submit detailed information on how Proposer plans to accomplish the required scope of services, including detailed
information, as applicable, which addresses, but need not be limited to: implementation plan, project timeline,
on time and within
al
Submit a completed Cost Proposal Form (Appendix E). , :,i
RFP 2014-015-LR
121
IAMIBTACI.I
sEcTtoN 0400
1, Evaluation Committee. An Evaluation Committee, appointed by the City Manager, shall meet to evaluate each
Proposal in accordance with the requirements set forth in the solicitation, lf further information is desired, Proposers
may be requested to make additional written submissions of a clarifying nature or oral presentations to the
Evaluation Committee. The evaluation of proposals will proceed in a two-step process as noted below, lt is important
to note that the Evaluation Committee will score the qualitative portions of the proposals only. The Evaluation
Committee does not make an award recommendation to the City Manager. The results of Step 1 & Step 2
Evaluations will be fonruarded to the City Manager who will utilize the results to make a recommendation to the City
Commission.
2. Step 1 Evaluation. The first step will consist of the qualitative criteria liSted below to be considered by the
Evaluation Committee. The second step will consist of quantitative criteria established below to be added to the
Evaluation Committee results by the Department of Procurement Management. An Evaluation Committee, appointed
by the City Manager, shall meet to evaluate each Proposal in accordance with the qualifications criteria established
belowforStep1,QualitativeCriteria.lndoingso,theEvaluation,Comni"itteemay:o review and score all proposals received, wi{h1dr without conducting interview sessions; or
review all proposals received and short-liSt ones more&posers to be further considered during
subsequent interview session(s) (using the same criteria),,.S
lD trrl
PROPOSAL EVALUATION
Proposer Expe rience and Qu al ifi cation s, i n cl @g,,Fin,q.q...9,ial Capabi lity
3. Step 2 Evaluation. Folloiln(i='i!ip.qesult$''bf Step 1 Evaluation of qualitative criteria, the Proposers may receive
additional quantitative criteria point$ tobedfl, ,r,J,,,lh.,_g_.P",,pprrtment of Procurement Management to those points
earned in Step 1, as-follows, =_ =+_ i"#o
25
20
Co_tt Proposal
Approach and Methodology
Miami Beach-Based Vendor Preference
Veterans Preference
4. Cost Proposal Evaluation. The cost proposal points shall be developed in accordance with the following formula:
Samole Obiective Formula for Cost
Vendor Vendor
Cost
Proposal
Example Maximum
Allowable Points
(Points noted are for
illuskative purposes only.
Actual points are noted
above.)
Formula for Calculating Points
(lowest cost / cost of proposal
being evaluated X maximum
allowable points = awarded
points)
Round to
Total
Points
Awarded
Vendor A $100.00 20 $1 00 / $100 X20 = 20 20
Vendor B $150.00 20 $1001$150X20=13 13
Vendor C $200.00 20 $100/$200X20=10 't0
RFP 20r4-0r5-LR 12
122
g :',ltl,{, rrrt [$tACF"j
5. Determination of Final Ranking. At the conclusion of the Evaluation Committee Step 1 scoring, Step 2 Points
will be added to each evaluation committee member's scores by the Department of Procurement Management" Step
1 and2 scores will be converted to rankings in accordance with the example below:
* Final Ranking is presented to the City Manager foifurther due diligence and
recommendation to the City Commission. Final Ranking does not constitute
an award recommendation untilsuch time as the City Mahager has made his
recommendation to the City Comm.ission, which may be different than final
ranking results,
Committee
Member 1
Step 1
Points 82 76 80
Step 2
Points 22 15 12
Total 104 9'r 92
Rank 1 3 2
Commiftee
Member 2
Step'1
Points 79 85 72
Step 2
Points 22 4C 12
Total 101 '100 84
Rank 1 2 5
Committee
Member 2
Step 1
Points 80 74 bb
Step 2
Points 22 15 12
Total 102 89 ao
Rank I 2 3
RFP20140t5tR
123
APPENDIX A
g MtAe&t mm&ilh{
'ffi
t.
Pro poso 1,ffi"rtific o tio n,
auesti%rum$ &
Req uiremehts Affid ovit
4
Psyc
:.'''rymtt, 1or4 or s-LR
hU,[mgLCo! Services for Employees
DEPARTMENT OF PROCUREMENT MANAGEMENT.l700 Convention Center Drive
Miomi Beoch, Florido 33,l39
124
Sollcitation No:
2014-01 5-LR
Solicitation Title:
Psvcholooical Services for Emolovees
Procurement Contact:
Lourdes Rodriquez
Tel:
305.673.7000 x 6652
Email:
lourdesrodriouez@miamibeachfl .oov
PROPOSAL CERTIFICATION, QUESTIONNAIRE & REQUIREMENTS AFFIDAVIT
Purpose: The purpose of this Proposal Certification, Questionnaire and Requirements Affidavit Form is to inform
prospective Proposers of certain solicitation and contractual requirements, and to collect necessary information from
Proposers in order that certain portions of responsiveness, responsibility and other determining factors and
compliance with requirements may be evaluated. This Proposal Certification, Questionnaire and Requirements
Affidavit Form is a REQUIRED FORM that must be submitted fully completed and executed.
1. General Proposer lnformation. :: l
FIRM NAME:
No of Years in Business:NoofYearsinBusinessLocally: I No.ofEmployees:
OTHER NAME(S) PROPOSER HAS OPERATED UNDER IN THE LAST 1O YEAR-q:
FIRM PRIMARY ADDRESS (HEADQUARTERS):
CITY:
STATE:ZIP CODE:
TELEPHONE NO.:
TOLL FREE NO.:
FAX NO.:
FIRM LOCAL ADDRESS:
CITY:
\sTATE: 'u4..,--\.u$.\, fil
PRIMARY ACCOUNT REPRESENTATIVE FOR [HIS ENGAGEMEIIIT=
ACCOUNI.REP TELEPHONE NG.:
ACCOUNT REPTOLL FREE NO.:
ACCOUNT REP E[4AIL:
FEDERAL TAX IDENTIFICATION NO,:
The City reserves the right to seek additional information from Proposer or other source(s), including but not limited to: any firm or principal
information, applicable licensure, resumes of relevant individuals, client information, financial information, or any information the City deems
necessary to evaluate the capacity of the Proposer to perform in accordance with contract requirements.
Miami Beach
RFP 2014-015-LR
AppendixA-Pagel
125
3.
Miami Beach Based (Local) Vendor. ls Proposer claiming Miami Beach based firm status?
[__-l vrs [__-l tto
SUBMITTAL REQUIREMENT: Proposers claiming Miami Beach vendor status shall submit a Business Tax Receipt issued by the
City of Miami Beach and the proof of residency requirement, as required pursuant to ordinance 2011-3747, as amended, to
demonstrate that the Proposer is a Miami Beach Based Vendor.
Veteran Owned Business. ls Proposer claiming a veteran owned business status?
[---l vrs [-__l r,ro
SUBMITTAL REQUIREMENT: Proposers claiming veteran owned business status shall submit a documentation proving that firm
is certified as a veteran-owned business or a service-disabled veteran owned business by the State of Florida or United States
federal government, as required pursuant to ordinance 2011-3748.
=.:::::::=Conflict Of lnterest. All Proposers must disclose, in their Proposal, the name(s) of officer, director, agent, or immediate family
member (spouse, parent, sibling, and child) who is also an employee of the Citl o{ Miami Beach. Further, all Proposers must
disclose the name of any City employee who owns, either directly or indireetly, aninJerest of ten (10%) percent or more in the
Proposer entity or any of its affiliates.
SUBMITTAL REQUIREMENT: Proposers must disclose the name(s) of any'officer, director, ag.eqt, or immediate family member
(spouse, parent, sibling, and child) who is also an employee of the City of Miami Beach. ProposeiS must also disclose the name of
any City employee who owns, either directly or indirectly, an interest of ten (10%) percent or more in the Proposer entity or any of
its affiliates
References & Past Performance. Proposer shall submit at least three (3) references for whom the Proposer has completed work
similar in size and nature as the work referenced in solicitation.
.e"
SUBMITTAL REQUIREMENT: For each reference $upiiiittedlhe following information is required: 1) Firm Name, 2) Contact
lndividual Name & Title, 3) Address, 4) Telephone, S) Cilgtact's'email'and 6) Narrative on Scope of Services Provided.
Litigation History. Proposer shafl submit.a statement oi.iHhy,fiilgrtion ortdiii,ory action that has been filed against your firm(s)
in the last five years. lf an action has been filed, state and dgscribe the litigation or regulatory action filed, and identify the court or
agency before which the action was institut&, the applicable! case or file number, and the status or disposition for such reported
action. lf no litigation or regulato$action haS been filed against,ygur firm(s), provide a statement to that effect. lf "No" litigation or
regulatory action has been filed a$dnst your m(s4,,please provide a statement to that effect. Truthful and complete answers to
this question may.11g!-.necessaiity disqualify a fiim from consideration but will be a factor in the selection process.
untruthful;,;
-.i#t€edingtu,tiffii,F,6nl*ut
,l:jn:. question shall result in the disqualification of the firm for this project.
SUBMIX|I i REQUIREMENi' iihposer shall submit history of litigation or regulatory action filed against proposer, or any
propo$er tedffi tmember firm, in therfist 5 years. lf Proposer has no litigation history or regulatory action in the past 5 years, submit
a statement accordingly. ',,.
5.
6.
SUBMITTAL REQUIREMENT: lf answer to above is "YES," Proposer shall submit a statement detailing the reasons that led to
action(s).
Miami Beach
RFP 2014-01s-LR
AppendixA-Page2
126
7.Vendor Campaign Contributions. Proposers are expected to be or become familiar with, the City's Campaign Finance Reform
laws, as codified in Sections 2-487 through 2-490 ot the City Code. Proposers shall be solely responsible for ensuring that all
applicable provisions of the City's Campaign Finance Reform laws are complied with, and shall be subject to any and all sanctions,
as prescribed therein, including disqualification of their Proposals, in the event of such non-compliance.
SUBMITTAL REQUIREMENT: Submit the names of all individuals or entities (including your sub-consultants) with a controlling
financial interest as defined in solicitation. For each individual or entity with a controlling financial interest indicate whether or not
each individual or entity has contributed to the campaign either directly or indirectly, of a candidate who has been elected to the
office of Mayor or City Commissioner for the City of Miami Beach.
Code of Business Ethics. Pursuant to City Resolution No.2000-23879, each person or entity that seeks to do business with the
City shall adopt a Code of Business Ethics ("Code") and submit that Code to the Procurement Division with its proposal/response
or within five (5) days upon receipt of request. The Code shall, at a minimum, require the Proposer, to comply with all applicable
governmental rules and regulations including, among others, the conflict of interest, !"0,$'hJing and ethics provision of the City of
Miami Beach and Miami Dade County. q*.
SUBMITTAL REQUIREMENT: Proposer shall submit firm's Code of Busing$$ Etrics. ln lieu of submitting Code of Business
Ethics, Proposer may submit a statement indicating that it will adopt, as requiied in the Effiance, the City of Miami Beach Code of
Ethics, available at www.miamibeachfl .gov/procuremenU
B.
9.Living Wage. Pursuant to Section 2-408 oI the Miami Beach City Code, as same may be amendE#.om-iime to time, Proposers
shall be required to pay all employees who provide services purSuant to this Agreement, the hourly liffi$fuage rates listed below:
. Commencing with City fiscal year 2012-13 (October 1, 20121& hoUrly living rate will be $,{1.28lhr with health
benefits, and $12.92/hr without benefits. ,.,
The living wage rate and health care benefits rate.Lllay, by Resolution of. City Commission be indexed annually for inflation
using the Consumer Price Index for all Urban Consufidn,GPl-U) Miami/Ft. ['duderdale, issued by the U.S. Department of Labo/s
Bureau of Labor Statistics. Notwithstanding the preceding, noannual index shall'Ex0eed three percent (3%). The City may also, by
resolution, elect not to index the living wage rate in any+art'ffik?'=f.qg;f it determines it would not be fiscally sound to implement
same (in a particular year). =
===
-=-@gnrr=-
Proposers' failure to comply with this provision shall be deffid a materiali'breach under this proposal, under which the City may,
at its sole option, immediately. deem said Proposer as nonJrrtiponsive, and may further subject Proposer to additional penalties
and fines, as provided in the Citv's Living Wpge Ordinance, ard amended. Further information on the Living Wage requirement is
available at www.miamibeachfl.$ov1pro.r,rmi,,lil,
.,J,$,
,.
SUBMITTAL
to the living
: No additibnal submittat'isrcduired. By virtue of executing this affidavit document, Proposer agrees
10.
'J-l--o--.-'.'%.$
equar-6--eii!s. for Employees-fttili1pporr.-* Employees with Domestic Partners. When awarding competitively solicited
contracts valuEiF-...at over $100,000 S.,ff-f"se contractors maintain 51 or more full time employees on their payrolls during 2l) or more
calendar work ffis, the Equal genefits for Domestic Partners Ordinance 2005-3494 requires certain contractors doinq businesscalendar work a the Equal
with the City of Mihliij,@ch, w
Domestic Partners Ordinance 2005-3494 requires certain contractors doing business
with the City of Mihiiii@ach, who #awarded a contract pursuant to competitive proposals, to provide "Equal Benefits" to their
employees with domt!''#partner they provide to employees with spouses. The Ordinance applies to all employees of a
Contractor who work withiR: e.-G* limits of the City of Miami Beach, Florida; and the Contracto/s employees located in the United
States, but outside of the C@:-I Miami Beach limits, who are directly performing work on the contract within the City of Miami
Beach.
A. Does your company provide or offer access to any benefits to employees with spouses or to spouses of employees?
l-__l ves [-l r.ro
B, Does your company provide or offer access to any benefits to employees with (same or opposite sex) domestic partners* or to
domestic partners of employees?
Miami Beach
RFP 2014-01s-LR
AppendlxA-Page3
[--l ves I--_l r'ro
127
Please check all benefits that apply to your answers above and list in the "other" section any additional
benefits not already specified. Note: some benefits are provided to employees because they have a spouse or
domestic partner, such as bereavement leave; other benefits are provided directly to the spouse or domestic
partner, such as medical insurance.
BENEFIT Firm Provides for
Employees with
Soouses
Firm Provides for
Employees with
Domestic Partners
Firm does not
Provide Benefit
Health
Sick Leave
Family Medical Leave
Bereavement Leave
with the requirements of Sectid-i?287.1 Statutes, and certifies it has not been placed on convicted vendor list.
12. Acknowledgement of of solicitation, the City may release one or more addendum to the solicitation
which may provide additional or alter solicitation requirements. The City will strive to reach every
lf Proposer cannot offer a benefit to domestic partners because of reasons outside your cOntrol, (e.9., there are no insurance
providers in your area willing to offer domestic partner coverage) you may be ehgible for Reasonable Measures compliance. To
eomply on this basis, you must agree to pay a cash equivalent and suboit a C0mpfeted Reasonable Measures Application
(attached) with all necessary documentation. Your Reasonable Measures Application witl be reviewed for consideration by the City
Manager, or his designee. Approval is not guaranteed and the City - 's decision is ftnal Further information on the Equal
Benefitsrequirementisavailableatwww.miamibeachfl.gov/procuV.
11. Public Entity Crimes. Section 287.133(2)(a), Florida Statute$<EF;6Br.1ently enacted or as amended from time to time, states that a
person or affiliate who has been placed on the convicted vendor liBEf$11qw;ng,s'Conviction for a public entity crime may not submit
a proposal, proposal, or reply on a contract to provide any goods tit*g ces to a public entity; may not submit a proposal,
proposal, or reply on a contract with a public entity for the construction or' iriif of a public building or public work; may not submit
proposals, proposals, or replies on leases of real property to a public entity;'rnay not be awarded or perform work as a contractor,
supplier, subcontractor, or consultant under a contractwitr any public entity; and'ifay-...oot transact buslness with any public entity
in excess of the threshold amount provided in s. 2871017 for OATEGORY TWO for a period of 36 months following the date of
being placed on the convicted vendor list. . i
SUBMITTAL REQUIREMENT:.No addilional submittal is ilqUireO By virtue of executing this affidavit document, Proposer agrees
Addendumtection certifies th SefropoS{..has re-ceived all addendum released by the City pursuant to this solicitation. Failure
to obtaiffid acknowledge receifi tt aooe'na-*miy result in proposal disqualification.
lnitial to eonfln
Rece-r'rni,:...,,,
lnitial to Confirm
Receinl
lnitial to Confirm
Receiot
Addendum 1 Addendum 6 Addendum 11
Addendum 2 Addendum 7 Addendum 12
Addendum 3 Addendum 8 Addendum 13
Addendum 4 Addendum 9 Addendum 14
Addendum 5 Addendum'10 Addendum 15
lf additional confirmation of addendum is required, submit under separate cover.
Miami Beach
RFP 2014-01s-LR
AppendixA-Page4
128
The solicitation referenced herein is being furnished to the recipient by the City of Miami Beach (the "City") for the recipient's convenience.
Any action taken by the City in response to Proposals made pursuant to this solicitation, or in making any award, or in failing or refusing to
make any award pursuant to such Proposals, or in cancelling awards, or in withdrawing or cancelling this solicitation, either before or after
issuance of an award, shall be without any liability or obligation on the part of the City.
ln its sole discretion, the City may withdraw the solicitation either before or after receiving proposals, may accept or reject pt'oposals, and
may accept proposals which deviate from the solicitation, as it deems appropriate and in its best interest. ln its sole discretion, the City may
determine the qualifications and acceptability of any party or parties submitting Proposals in response to this solicitation.
Following submission of a Bid or Proposal, the applicant agrees to deliver such further details, information and assurances, including
financial and disclosure data, relating to the Proposal and the applicant including, without limitation, the applicant's afflliates, officers,
directors, shareholders, partners and employees, as requested by the City in its discretion *
The information contained herein is provided solely for the convenience of prospective Proffirs. lt is the responsibility of the recipient to
assure itself that information contained herein is accurate and complete. The City Ooes ng.fli(gffiany assurances as to the accuracy of any
rely exclusively on their own investigations, interpretations, and analyses. The soiicitation is being provid$. the City without any warranty
or representation, express or implied, as to its content, its accuracy, or its completeness. No warranty or?.E-iBes€ntation is made by the City
or its agents that any Proposal conforming to these requirements will be selected for consideration, negotiation,urapproval.
The City shall have no obligation or liability with respect to this solicitation, the seiection and the award process, oi whether any award will be
made. Any recipient of this solicitation who responds hereto fully acknowledges all the provisions of this Disclosure and Disclaimer, is totally
relying on this Disclosure and Disclaimer, and agrees to beffitrnd by the terms hereqfALry Proposals submitted to the City pursuant to this
solicitation are submitted at the sole risk and responsibility of;q# ffi,,,4,,.. ubmitting such P:,lg1,osal
.=
This solicitation is made subject to correction of errors, omissions, oi*igarawat from the market without notice. lnformation is for guidance
only, and does not constitute all or any part of an agreement. 'l li,lno
-= ,
.- _
The City and all Proposers will be bound only as, if and when a"F,:rc@ (or Pro{pals), as same may be modified, and the applicable
definitive agreements pertaining thereto, are approved .nO .r".r1dd$ the partie$and then only pursuant to the terms of the definitive
agreements executed among the partt"e.-s.. Any redpqnse to this solicitatpn may be accepted or rejected by the City for any reason, or for no
reason, without any resultant liability to t'e City. .5.
The City is governed by the Governmenlin-the-Sunshlne Law, and all Prqipo5als and supporting documents shall be subject to disclosure as
required by such law. All P1o_p=o_sals shall be submitted in sealed4ropo'sal form and shall remain confidential to the extent permitted by
Florida Statutes, until th- E.en*;FB.e,,selected for opening the id5Bonses. At that time, all documents received by the City shall become
public records. ,:ltt,liii;"' '*rri ru
't'::
Proposers are oqected to make all disclosuies and decfarations as requested in this solicitation. By submission of a Proposal, the Proposer
acknowledges and agr$$at the City has the right to make any inquiry or investigation it deems appropriate to substantiate or supplement
information contained in @=,F.rpposal, and the release to the City of any and all information sought in such inquiry or investigation.
Each Proposer certifi es th It?#i,e- i nrorm ation in the Proposal is true, accurate and complete, to the best of its knowledge,
information, and belief.
Notwithstanding the foregoing or tained in the solicitation, all Proposers agree that in the event of a final unappealable judgment
by a court of competent jurisdiction imposes on the City any liability arising out of this solicitation, or any response thereto, or any
previous sentence, however, shall not be construed to circumvent any of the other provisions of this Disclosure and Disclaimer which
imposes no liability on the City.
ln the event of any differences in language between this Disclosure and Disclaimer and the balance of the solicitation, it is understood that
the provisions of this Disclosure and Disclaimer shall always govern. The solicitation and any disputes arising from the solicitation shall be
governed by and construed in accordance with the laws of the State of Florida.
Miami Beach
RFP 2014-01s-LR
AppendixA-Page5
129
I hereby certify thaL l, as an authorized agent of the Proposer, am submitting the following information as my firm's
proposal; Proposer agrees to complete and unconditional acceptance of the terms and conditions of this document,
inclusive of this solicitation, all attachments, exhibits and appendices and the contents of any Addenda released hereto,
and the Disclosure and Disclaimer Statement; Proposer agrees to be bound to any and all specifications, terms and
conditions contained in the solicitation, and any released Addenda and understand that the following are requirements
of this solicitation and failure to comply will result in disqualification of proposal submitted; Proposer has not divulged,
discussed, or compared the proposal with other Proposers and has not colluded with any other Proposer or party to any
other proposal; Proposer acknowledges that all information contained herein is part of the public domain as defined by
the State of Florida Sunshine and Public Records Laws; all responses, data and information contained in this proposal,
inclusive of the Certification, Questionnaire and Requi Affidavit are true and accurate.
State of On this _day of
-,
20-, personally
appeared before me
County of )stated that (s)he is the
of a corporation, and that the instrument was signed in behalf of
the said corporation by authority of its board of directors and acknowledged said
instrument to be its voluntary act and deed. Before me:
Notary Public for the State of
My Commission Expires:
d;ir,,,i,'
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''.i;!:.1,,:?* lli/...;.L4a::a::1! .q,1;?
wu="
Miami Beach
RFP 2014-015-LR
AppendixA-Page6
130
g AATAMI nr*tn
Employees
APPENDIX B
.,\$$,
DEPARTMENT OF PROCUREMENT MANAGEMENT
1700 Convention Center Drive
Miomi Beoch, Florido 33.l39
"No B
131
Statement of No Bid
WE HAVE ELECTED NOT TO SUBMIT A PROPOSAL AT THIS TIME FOR
REASON(S) CHECKED AND/OR INDICATED BELOW:
_ Workload does not allow us to proposal
_lnsufficient time to respond
_ Specifications unclear or too restrictive
-
unabte to meet specifications
_**N**_Unable to meet service requirements "==
.{(
Unable to meet insurance requirements=. . \\il
-Do
not offer this producVservice
=
-OTHER.
(Please specify) r '"
N,,Z,i:siir::::=r\=
i+:'
We do do riot waht'to be retain&
of this tvpe piOtiuct anoh-i service. =
.s9
on your mailing list for future proposals
Sigt4l11.rptr
.::\l-:
rilif; le:
Legal Company Name:
Note: Failurel*-spond, either by submitting a proposal or this completed form,
may result in your company being removed from our vendors list.
PLEASE RETURN TO:
CITY OF MIAMI BEACH
DEPARTMENT OF PROCUREMENT MANAGEMENT
ATTN: Lourdes Rodriguez
PROPOSAL #2014.01s.LR
1700 Convention Genter Drive
MIAMI BEACH, FL 33139
Miami Beach
RFP 2014-015-LR
AppendixB-Page l
132
APPENDlX C
ervices for Employees
# MIAMX NrACH
Minimum eq emen
& Spe NS
15-LR
DEPARTMENT OF PROCUREMENT MANAGEMENT
1700 Convention Center Drive
Miomi Beoch, Florido 33139
133
C1. Minimum Requirements. The Minimum Eligibility Requirements for this solicitation are listed
below. Proposer shall submit detailed verifiable information affirmatively documenting compliance
with each minimum requirement. Proposers that fail to comply with minimum requirements will be
deemed non-responsive and will not be considered.
A. Successful Proposer shall be in the business of providing the services as described in
this RFP for a minimum of three (3) years.B. Successful Proposer's team shall include a licensed psychologist. Proof of licensing
must be submitted with Proposal or within three (3) days as requested by the City.
C2, Statement of Work Required. The City of Miami Beach is contracting the professional
services of an experienced and qualified firm to conduct valid, reliablgand cross-cultural testing of
police officer, police public service aide, detention officer, communications operator, police
dispatcher, police complaint officer, firefighters and fire rescue dispatcher applicants at the
Contracto/s facility located in Miami-Dade County. The.te ng is requiredrby the City as part of a
thorough background investigation of applicants. The purpose of these services is to evaluate
whether said applicants are acceptable candidates,i Additionally;,,psychological testing may include
fitness-for-duty evaluations for City personnelon ah as needed pa$is.
The Scope of Service encompasses four (4) parts: p.rt"iil
Services for Sworn Personnel, and
Firefighters and Fire Rescue DispatchdrS,
and Part lll: Pre-Emplovment Psychologiqal Servic*q...for Civiliah Personnel, and Part IV:
Fitness for Duty, as described below, Propo(ers shbll provide.Paii l, Part ll, Part lll and Part lVservices....:.==
::::,:,,1 " i ir= ., ..,....:
It is anticipatd that sworn applffis will be iequired to receive pre-employment psychological
screening services. The Police Deffiment is currently comprised of 381 sworn personnel, and
appr:oximately 100 sworn applicants areanticipated to be processed during FY 2013/14. The Fire
Departmenthnticipates 150 firefightemnd 20 fire rescue dispatcher applicants are anticipated to
be process during FY 2013114. This is an estimate only and the City shall not be required to
adhere to this estim?t dunng the contract period.
On an annual basis, it is anticipated that personnel may require some counseling services.
Successful Proposer shall be available, 24 hours per day, 7 days per week, should it be needed, to
provide Psychological Services to employees at the direction of the Chief of Police or his/her
designee of Fire Chief or his/her designee, or the Director of Human Resources or his/her
designee. Successful Proposer shall ensure confidentiality of counseling services provided to
employees.
Miami Beach
RFP 20'14-015-LR
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134
Part lll: Pre-Emplovment Psycholoqical Services for Civilian Personnel
It is anticipated that civilian applicants will be required to receive pre-employment psychological
screening services. Approximately fifty (50) civilian applicants for the Police Department are
anticipated to be processed during FY 2013/14. These are estimates only and the City shall not be
required to adhere to these estimates during the contract period,
Part lV: Fitness for Dutv
The contractor shall administer and interpret additional psychological$sting for police officer,
police public service aide, detention officer, communications operatoi, police dispatcher, police
complaint officer, firefighters and fire rescue dispatcher applicants thht have been mandated for a
fitness for duty evaluation. ,'S
c3. specifications. ;:
"q'
The Scope of Service encompasses four (4) parts: Fart I: A. P$'Emplovment.F$vcholoqica!
Services for Sworn Personnel, and B. Pre-Employfilent Psycholoqical' Services for
Firefiqhters and Fire Rescue Dispatchgrs, Part ll: Psychglos ;
and Part lll: Pre-Employment PsycholQ$i$af Services foi:Givilian Personnel, and Part lV:
Fitness for Duty, as described below. Prdposers shall provide Part ]r Part ll, Part lll and Part lV
services. Failure to provide all services in Part l, Part u;f.art 11t and Part lV may deem Proposer as
non-responsive. lt is the intent of the City to al#affiffl'Pa'ItBi .Sfe (1) contractor.
PERSONNEL
A. BACKGR,,glrND,,i,..-,,,='
-=
*,. l
:::::try"
It is anticipated that sworn rpplIt is antifuated that sifrUffi spplicants will be required to receive pre-employment psychological
screehing'.se,ryices, The Pojice Department is currently comprised of 381 sworn personnel, and
approximatel,# ilpO sworn applifiants aie anticipated to be processed during FY 2013114 This is an
estimate only'aridLhe City sh$ll not be required to adhere to this estimate during the contract
E FOR
period. '
1g* g.,l-,rSt[N
B. SCOPE OF SERVr$ES
1, TEST ADMINISTRATION/ VALIDITY EVIDENCE
Successful Proposer shall create, administer and interpret one or more tests with
demonstrated ability to identify applicant's suitability for police work or careers in law
enforcement.
Miami Beach
RFP 2014-015-LR
AppendixC-Page2
135
ln the administration of the test, Successful Proposer shall indicate which of the following
abilities and characteristics, identified through the most recent job specifications of the
police officer position are measureable through the various instruments proposed:
a. Coqnitive Abilitieso Ability to learn and apply new information.o Ability to accurately remember the important details or concepts in written or verbal
information.o Ability to devise practical and appropriate solutions to problg--,,--,,--,,--,,ms, even where there is
no standard procedure, using "common sense" and gooditi'd$ment.o Ability to reevaluate decisions when presented with ner information, and modify
course of action, if necessary". Ability to plan and manage work activities so
,= Eiii,i,t
that fequired'f$fp, are completed and
b. lnterpersonalAbilities = r.=o Ability to interact effectively with people'from a' wide variety of cultural and
socioeconomic backgrounds.o Ability to tolerate difference iEl:.g,9.sisl/ cultural values and practices.o Ability to display interest in, c6 d ln for, and consideration of, the needs and feelings
of others.o Ability and willingness to speak and interactwith citizens in a non-threatening manner,o Ability to work-.gq.qperatively with fellow officers and foster teamwork,
.,r'.:::r:..:::::::,.::, rlLrr,4
peiSofiel'b],, s oi'8tth.",l,ignal reaefiffi s.
Ability to iesp*d to qUestions directly with essential facts, analysis, and rationale.
o . Ability to read'and..underst ffiU a wide variety of written materials.. Ability to record visual observations and spoken information accurately in writing.. Ability to use propdr English grammar, spelling, punctuation, and structure in written
communications.
d, Motivation
o Ability to shffi , firmne$s, and seltconfidence.
Ability,,-to comftUlfii0.5t6+int0.r. hd instructions factually without inteqecting
Willingness to put in extra effort to acquire new knowledge or skills, or to remedy
performance deficiencies.
Willingness to persist and maintain diligence in fulfilling routine, tedious, difficult, or
unpleasant assignments.o Willingness to seek out and complete additional tasks during slow periods.. Willingness and ability to complete necessary work steps and assigned tasks
independently with little prompting and intervention.o Ability and willingness to maintain dependable work habits, such as reporting for duty
on time, with little prompting and intervention.
Miami Beach
RFP 2014{15-LR
AppendixC-Page3
136
e. Personal Maturity and lnteqrityo Ability to maintain self-control, patience, and persistence in response to frustration,
hostility, or adversity.o Willingness to assume accountability for actions and decisions.o Willingness and ability to admit mistakes and deficiencies to others and take
constructive steps to remedy them.o Willingness and ability to follow laMul orders, rules, regulations, and procedures,
without undue questioning, resistance, or complaint.
.Abilityandwillingnesstoexerciseindependentjudgment.
. Ability to withstand pressure from others and stick by decisiohs or courses of action
judged to be proper and appropriate.o Ability and willingness to release personal stre ind tensfon in appropriate, non-
destructive ways.. Willingness and ability to resist using autlpfif, olposition for p nal gratification or
gain.. Willingness to refuse favors, specffiprivilegeSgr. and/or gratuitieftffered by
shopkeepers and/or residents without givin$ ofuSq.l6'f ireating ill-will.
.:::::::::::,=L
2, CLINICAL INTERVIEW ru"
Successful Proposer shall conduct a clinical interview foitii--Erypose of confirming written
test findings and identifying evidence of the following: =i:i
a
a
a
a
o
a
Psych i atric h is1ory1- ttr 11p
Reported d.rin #' tc$ l usage, ,.::il,i
Employrn6q
Prior arrests
y/ p@lems
alPdlems
Family history
Anydthei
3: REPPRTING PROCEDURE I'r
Proposer shall submit,a repofl on all written tests and clinical interviews conducted on a
per person basis. These reports shall specify, at a minimum, the scoring and interpretation
of the testlinterview(s) and stipulate rating category types of acceptable, marginal, or
unacceptab'1e and rebsons thereof, and/or any sub-categories utilized.
It is the expectation of the City that the results of the tests/interviews be submitted in
written format to the City in any expeditious manner so as to eliminate delays in the hiring
process of law enforcement personnel"
Additionally, the Successful Proposer shall defend and/or represent the City in any legal
proceedings should any claims or allegations about the validity of the test battery be made
by any individual(s).
Miami Beach
RFP 2014-01s-LR
AppendixC-Page4
137
PART I SERVICES: B. PRE.EMPLOYMENT PSYCHOLOGICAL SERVICE FOR FIREFIGHTERS
AND FIRE RESCUE DISPATCHERS
There are two Phases of evaluation: Phase 1 is the personality suitability evaluation, and Phase 2
is the emotional stability evaluation. For the Miami Beach Fire Department, Phase 1 will be
conducted as a pre-employment evaluation and Phase 2 as post conditional offer of employment.
A. Firefiqhters
The Contractor shall administer and interpret one or more tests; which shall identify and
screen Firefighter applicants, who possess the following ps.y..,g,,! gical characteristics:
Phase 1, Personalitv Suitabilitv Evaluation
\.1 Maturity
2. Responsibility
3. Socializationadequacy
4. Flexibility
5. General academic potential
6. lnterpersonal conflict measures (assertiveness, moodiness, social alienation, family
discord)
7. Social ability
B. Initiative/goal orientation
L Strong Racial or ethnic prejudice
10. Job performance predictions of absence, lateness, and disciplinary actions.
Phase 2: Emotional Stabili.tv Evaluatron :l
=.=='. - ' ".
1. +dychosis= ,-=_.,.
,
2. Character di@ers (especially anti-social personality disorders)
3. {ignificant neuiotic symptomatology (phobic personality, undue suspiciousness)
4.'=,:El,=q,ed d isorders (anxiety, dep ression )5. Poori impulse contffil (anger/hostility patterns)
6. Need fori high levols of excitement
7 . Tendency to be Very passive or aggressive in the face of conflict
8. Strong racial or ethnic prejudice
9. Poor self-cbncept
10. Job performance prediction of absence, lateness, and disciplinary actions
1 1. Substance abuse tendencies
B. Fire Rescue Dispatchers
Phase l: Personally Suitabilitv Evaluation
1. General academic potential
2. Maturity Miami Beach
RFP 2014-01s-LR
AppendixC-Page5
138
3. Responsibility
4. Flexibility
5. Compliance with rules and regulations
6, High stress tolerance
7. High tolerance for routine
8. Ability to interact closely with co-workers
9, Ability to work in a structured, clearly supervised work environment
10. Ability to work as a team member
Phase ll: Emotional Stability Evaluation
,pr=
1. psychosis
rq * iii.=2. Character disorders ,ri,:::.:,:,.: .:i:::r.i{+},
3, S i g n ificant anxiety sym ptomatolog y (phob ias, u nd uiisuspiii{Q$.ppss)
4. Mood disorders (depression)
5. Poor impulse control (anger/hostility)
6, Strong racial or ethnic pre.yudice
7. Poor self-concept
8. Substance abuse tendencies
oJ.
PART ll SERVICES: PSYCHOLOGICAL SERVICES FOR EMPLOYEES
:.
t:T::::::
, is anticipated that personner ,.n*' ,..0,,,.. ,:,n. ,,-.e(s) as derineated
below. - .::
Successful Proposer shatl=b ail r ..1r''[ours pqr day, 7 days per week, should it be needed, to
provide Psychological€ervice@ efipE$B$$11ifit the direction of the Chief of Police or his/her
designee, oi Fire Chie=fg hiSffidesignee, or the Director of Human Resources or his/herdesignee'
=,,,, , *%,l[***
Successful Proposer shall ensure confidentiality of counseling services provided to employees.
B. SCOPE OF..ERVICES, COUNSELING SERVICES
1. Successful Proposer shall provide counseling, including but not limited to the following
areas:o Post traumatic (incident) counselingo Crisis intervention
Miami Beach
RFP 20'14-015-LR
AppendixC-Page6
139
PART lll SERVICES: PRE-EMPLOYMENT PSYCHOLOGICAL SERVICES FOR CIVILIAN
PERSONNEL
A. BACKGROUND
It is anticipated that civilian applicants will be required to receive pre-employment psychological
screening services, Approximately fifty (50) civilian applicants are anticipated to be processed
during FY 2013114. These are estimates only and the City shall not be required to adhere to these
estimates during the contract period.
. :
ln those instances in which civilian applicants undergo a prq-employment psychological evaluation,
the evaluation shall be based on the relative specific position,
1, TEST ADMINISTRATION/ VALIDITY EVIDENCE
Successful Proposer shall create, administer and interpret one or more tests with
demonstrated ability to identify applicant's suitabillff e pOSition.
ln the administration of the test, Successful eropor.i-E;4.indicate which of the following
abilities and characteristics, identified'through the most recent job specifications of the
position are measureable through theyriousiihslrum_ents. posed:
. Adequatet$B*ffif nkills and commuhications. Problem-solving, learning ability and multi tasking. Com'ijlidhee with rule-s, regulations and procedureso A b i I i ty to wo.tF.w i th in;.{. p..,a p1 p lj!"11;y,s e tt i n g
o ,'Good judgme d deci$iUflr Rflng in crisis situations. Stress tolerance. Reliable tebm m. .S
Adequate self.controlft attention to safetyr Positive work habits and conscientiousness. Absence of self-destructive behaviors that could affect job performance. Emotiornal stability necessary to perform the job
2, CLINICAL INT.iRVIEW
Successful Proposer shall conduct a clinical interview for the purpose of confirming written
test findings and identifying evidence of the following:
. Psychologicalhistory/treatment. Reported drug or alcohol use. Employmenthistory/patterns. Legal history/arrests etc.. Serious family problemso Financial/credithistory
Miami Beach
RFP 2014-01s-LR
AppendixC-Page7
140
3"
o Educational historyo Sexual misconducto Military history. Any other relevant potential background problems
REPORTING PROCEDURES
Proposer shall submit a report on all written tests and clinical interviews conducted on a
per person basis. These reports shall specify, at a minimum, the scoring and interpretation
of the tesUinterview(s), and stipulate rating category types o-f+ceptable, marginal, or
u n acceptable and reasons thereof , and/or any su b-categories-utili2ed,,
It is the expectation of the City that the results of rc;=ili e rviews be submitted in
written format to the City in any expeditious manner so qs to eli delays in the hiring
process of personnel
,
Additionally, the Successful Proposer shall,defend andlor represent the Citv in any legal
proceedings should any claims or allegations ab,out the validity of the test battery be made
by any individual(s).
reffix
\
At the request of the Chief of Police or his/hei'desidriee, oFF,iffihief or his/her designee, or the
Director of Human Resources','6f.his/her desig.iiBt, the Conliactor shall administer and interpret
additional psychological testing for0ty employees that have been mandated for a fitness for duty
evaluation.
li:r::
\iS.;;
-iis'i L
..i\\'
Miami Beach
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AppendixC-Page8
141
APPENDIX D
&
ffi
Eltr /UIAAAI BTACH
Specio Co rons
201 Is-LR
es for Employees
PROCUREMENT DIVISION.l700 Convention Center Drive
Miomi Beoch, Florido 33139
Psyc
142
1.
2.
TERM OF CONTRACT. The contract shall commence upon the date of notice of award and shall
be effective for two (2) years.
OPTION T0 RENEW. The City, through its City Manager, will have the option to extend for two (2)
additional two-year periods subject to the availability of funds for succeeding fiscal years.
Continuation of the contract beyond the initial period is a City prerogative; not a right of the bidder.
This prerogative will be exercised only when such continuation is clearly in the best interest of the
City.
FAILURE T0 PERFORM. Should it not be possible to reach the contractor or supervisor and/or
should remedial action not be taken within 48 hours of any failure to perform according to
specifications, the City reserves the right to declare Contractor in.default of the contract or make
appropriate reductions in the contract payment.
ADDITIONAL SERVICES. Services not specifically id-eiitified in this request may be added to any
resultant contract upon successful negotiations ahq, 0 altonsent of the iontracting parties.
RECORDS. During the contract period, ,nC } L-"f least five (5) subsequent years thereafter,
Successful Proposer shall provide the City to all fileS pg"q.AS maintained on the City's behalf.
3.
4.
5.
Miami Beach
RFP 2014-XXX.AB
AppendixD-Page'l
143
g AAIAAAIBTACH
Cost Pr
APPENDIX E
@rm
201&1 5-LR
Ces for Employees
PROCUREMENT DIVISION
1700 Convention Center Drive
Miomi Beoch, Florido 33139
144
APPENDIX A
PROPOSAL TENDER FORM
Bidder affirms that the prices stated on the proposal price form below represents the entire cost of the items in
full accordance with the requirements of this lTB, inclusive of its terms, conditions, specifications and other
requirements stated herein, and that no claim will be made on account of any increase in wage scales,
material prices, delivery delays, taxes, insurance, cost indexes or any other unless a cost escalation provision
is allowed herein and has been exercised by the City Manager in advance. The Bid Price Form (Section 5)
shall be completed mechanically or, if manually, in ink. Bid Price Forms (Section 5) completed in pencil
shall be deemed non-responsive. All corrections on the Bid Price Form (Section 5) shall be initialed,
Miami-Beach Police Department:
=
Sworn Employees:
Civilian Employees:
Rate $x 100 = $
Rate $-'- x 25 = $
Miami Beach Fire Rescue Department:
Phase l:
Rate $
Rate $
lir* 'i*,M
Firefighters:
Fire Dispatchers:
Phase ll:
Firefighters:
Fire Dispatchers:
Hourly Rate: $
Rate $x 150 = $
Rate $____ .r*,,6ffi= $
x 150 = $
x 20=$
^uv-o_
Part ll - Psychological Services,,.,f i Employ€-*;. Proposers shall provide both a cost on an hourly basis; and shall provide an
all-inclusive cost to provide an$aFf$ese serviObs and regardless of the number of individuals seeking such services, on a
monthly basis, with the understandifiG$ servires are on an as needed, when-needed basis. lt will be the decision of the City
whether to utilize the hourly rate, or theJee'f&Oepg&itfl,p,D,ffiwhich is in the best interest of the City.
Part lll - Pre-Employm€nt Psychological $ervices for Civilian Personnel. Proposers must provide a cost on a per individual
basis to provide all required services. Proposers shall additionally provide in detail any and all costs associated to defend andior
represent the City in any legal proceedings on a per individual basis if the finding/recommendation of the Successful Proposer is
contested by an applicant(s). These costs, if applicable, shall be itemized in detail. Further, any additional services and their
associated costs not addressed in Fart C of the Scope of Services but which may be requested or required of the City shall also
be detailed in your proposal.
Monthly Rate*x12=$
Cost per lndividual: $x50=$
Cost related to legal proceedings: $- x 6 = $
Miami Beach
RFP 2014-01s-LR
AppendixE-Page1
145
Part lV - Fitness for Du$ Evaluation. Proposers shall provide a fix price per evaluation.
Cost per lndividual: $_ x 12 = $_
GRAND TOTAL FOR PARTS l, ll, lll and lV:
Company:
Au$odzed Representative:
Miami Beach
RFP 20'14415{R
AppendixE-Page2
146
APPENDIX F
ffi$&,\AtmrAilN
lnsuronceffiquffiments
.-: "\l , -t,
= nrP
- li.:::lijr,r
Psy=G.h..=}:l€iCH
!: :aa:::t*8. ;
R
r Employees
PROCUREMENT DIVISION
1700 Convention Center Drive
Miomi Beoch, Florido 33,l39
147
XXX,I.
XXX 2.
g nAIAM* wt&ilN
INSURANCE REQUIREMENTS
This document sets forth the minimum levels of insurance that the contractor is required to
maintain throughout the term of the contract and any renewal periods.
Workers' Compensation and Employer's Liability per the Statutory limits of the state of Florida.
Comprehensive General Liability (occurrence form), limits of liability $ 1,000.000,00 per occunence for
bodily injury property damage to include Premises/ Operations; Products, Completed Operations and
Contractual Liability. Contractual Liability and Contractual lndemnity (Hold harmless endorsement
exactly as written in "insurance requirements" of specifications). ,
XXX 3, Automobile Liability - $1,000,000 each occurrence - owned/non-owned/hired automobiles included.
_4. Excess Liability - $_.00 per occurrence to fohw the primary coverages
XXX 5. The City must be named as and additional insured-=s*lhetability policies; and it must be stated on the
certificate,
_ 6. Other lnsurance as indicated:
_ Builders Risk completed value
_ Liquor Liability
_ Fire Legal Liability
_ Protection and lndemnity
_ Employee Dishonesty Bond
Other
XXX 7.
XXX 8.
XXX 9.
Thirty (30) days wqi..H cani
Best's Ouide ratifiBffil or
The certificate must stdffi th
notice reQuired,
, latest edition:
willfilfiIll.#ff*nd titre
The City of Miami Beach is SElffisureffiny and all claim payments made from self-insurance are subject
to the limits and provisions of Florida Staty!,g 768.28, the Florida Constitution, and any other applicable
Miami Beach
RFP 2014-015-LR
AppendixF-Page 1
=
&
148