Loading...
C6C-Report- Neighborhood-Community Affair Committee Meeting On May 30 2014(n usr luii&$-'etmffieilhd OFFICE OF THE CIry MANAGER TO: Mayor Philip Levine and Members FROM: Jimmy L. Morales, City Manager DATE: July 23,2014 COMMISSION MEMCRANDUM SUBJECT: REPORT OF THE NEIGHB oMMUNTTY AFFATRS COMMTTTEE (NCAC) THAT WAS HELD ON FRIDAY, MAY 30,2014 A meeting of the Neighborhood/Community Affairs Committee was held on Friday, May 30, 2014 at 3:00pm in the Commission Chamber, 3'd Floor of City Hall. Commissioners in attendance: Commissioners Micky Steinberg, Joy Malakoff and Ed Tobin. Members from the Administration and the public were also in attendance. Please see the attached sign-in sheet. The agenda for the meeting is as follows. otp Busr/vEss 1. Discussion Regarding The Renaming Of The Scott Rakow Youth Center lce Skating Rink ln Memory Of Barbara Medina. 3:02pm Commission ltem R9A, April 9,2014 (Requested by Commissioner Malakoff) John Rebar, Parks and Recreation Director presented the item. John Rebar- Read a letter giving a brief history of Barbara Medina. Commissioner Malakoff- Stated that she knew Barbara personally and her passion and commitment to the ice skating program and to Miami Beach always showed through. Laine Unger (resident) spoke. Alex Medina (resident) spoke. MOTION: by Commissioner Malakoff to approve the renaming of the Scott Rakow Youth Center and move it to Commission with positive recommendation. Seconded by Commissioner Steinberg. 2. Discussion Regarding A Maintenance And Possibly Appointing A Dedicated 3:18pm Commission ltem C4H, October 16,2013 (Requested by Commissioner Tobin) Eric Carpenter, Public Works Director presented Plan Along The 41st Street Business Gorridor Liaison To The Corridor (Like Lincoln Road). the item. To request this material in accessible format, sign language interpreters, information on access for persons with disabilities, review any document or participate in any city-sponsored proceeding, please contact 305-604-2489 (voice) or 305-673-721t initiate your request. TTY users may also call 7'l'l (Florida Relay Service). iia,r ic a:ar!rrTi,r-rr ri, Aoenda ttem COC Date 7A3'/u313 41't Street currently falls under the jurisdiction of the Florida Department of Transportation (FDOT). Subsequently, drainage systems, street lighting, sidewalks and road surface are owned and maintained by FDOT. ln addition, there are several City departments and divisions providing services to the corridor, including constituent requests or concerns, which are handled by their designee. The City's Sanitation Division performs litter patrol on 41't Street and the side streets seven days a week and the alley areas are swept twice per week. Trash receptacles are emptied out seven days a week via the City's franchise waste haulers. The Green Space Management Division trims bushes and trees on a regular basis and removes palm fronds in swales and gutter areas. The Property Management Division oversees the contract for rodent control and directs bait stations to be placed at strategic locations. The Code Compliance Department is responsible to ensure that City code is being adhered to. They monitor dumpsters and trash rooms periodically, and issue violations as needed. Many of the violations cited are for dumpster overflows dumpsters, trash and debris associated with garbage removal. There have been discussions related to assigning someone to oversee the overall responsibilities of the City for the 41't Street corridor, as well as monitoring and directing service requests on a routine basis. ldeally, this individual would also act as a liaison between area's business owners and the various Departments and service providers. Commissioner Tobin-lnquired who the 41't Street Corridor Liaison would be. Eric Carpenter-Stated that it would be one of the operation supervisors or a senior staff member Commissioner Tobin- Believes that this would be a positive recommendation. Commissioner Malakoff- Stated that it is needed on 41't Street. Stated that it should not look neglected, it is a major corridor. DIRECTION: Commissioner Steinberg- Ask Eric Carpenter if they could come back in three month to give a report, with information on how it is being maintained, and how often. To bring back a comprehensive report. Commissioner Tobin- Stated that the individual chosen to be the liaison for the 41't Street corridor should be someone creative that would take initiative in maintaining the area. NO ACTION TAKEN 3. Discussion Regarding The Commercial Use Of Residential Properties. 3:37pm Commission ltem C4A, April 9,2014 (Requested by Commissioner Tobin) Hernan Cardeno, Code Compliance Department Director & Alek Boksner, First Assistant City Attorney presented the item. During its April 9, 2014 meeting, the City Commission referred the request by the Administration to refer discussion of the commercial use of residential properties and the development of parameters to prevent the abuse of the current ordnance and its negative effect on the City's residential neighborhoods to the Neighborhood/Community Affairs Committee (N CAC). Over the past year, there have been increases in the number of charitable/commercial events within residentially zoned areas, many of which have adversely impacted the neighborhoods with noise, unruly behavior, illegal parking and traffic issues. The multi-departmental response greatly taxes city resources. Currently, Miami Beach City Code Section 142-109 addresses the prohibition of the commercial use of single-family homes and its limited exceptions (see Section 142-109 below). ln response to the increasing concerns raised by residents living in these affected neighborhoods, particularly as it relates to the unwanted consequences that arise with these events, the Administration recommended that this subject be referred to the NCAC for discussion and consideration of possible amendments to the current ordinance to help maintain the quality of life residents deserve. The current code is clear in that the commercial use of a property is prohibited. However, there are exemptions in the code, particularly as it relates to charitable organizations. The Administration has reason to believe that some entities are circumventing the intent and abusing the "exemption", creating a situation where some properties have hosted three to four events within one month. 314 Commissioner Steinberg- Suggest that the last line in the conclusion should say "any''as opposed to "a" and it should be added "a particular property to two events per year." Commissioner Tobin- Stated that it is being taken advantage of because the City does not have the ability to audit these events. Commissioner Tobin- Stated that the Commission does not want to restrict events hosted for charities, but this is directed to homes that are built primarily for events that claim it is for a charity, but may not be. Alek Boksner-Stated that he regretfully does not think this would have the results the City would like it to have. lt can be limited but what has been discovered is that there is often a gate and City officials cannot get passed the gate, thus not being able to enforce the code. Going in with police has been problematic at times. the Commission may want to consider regulating it and having it permitted in order to control the activities. lt is a thought not the answer. Any changes that happen here will have to go to planning and zoning. Limiting the events will not give the intended result. Regulating it would be best. Commissioner Malakoff- lnquired how Administration would know when charitable organizations are having these events. Alek Boksner- Normally, most organizations have email blasts and social media outreach. lt is never a surprise that a charity is having an event. Joe Jimenez-Stated that the ones that are abusing these privileges are the ones that want to make money and the only way to make money is to advertise it. By limiting the number it is easier to regulate. Administration believes that a limit is good because the organizations do give Administration ample warning. Commissioner Malakoff- lnquired if the ordinance has to change in order to say it can only be two events per single family home. Joe Jimenez- Stated that the regulation can also be based by the size of the event. There is a difference between a party home and a house that is hosting a legitimate event. Alek Boksner- Stated that it is important to take into consideration that the ordinance does have exemptions. Something that needs to be asked is if Commission really wants to regulate what happens in single family homes and to mandate that anyone that is having any type of event is required to come to the City and fill out a permit and the appropriate papenrvork. Stated that this item does have to go to the Planning Board no matter the change. Commissioner Malakoff-lnquired if the Planning Board agreed that two events are allowed per year at a single family home, if these properties want to have more the owners would have to come to the City in order to receive a permit and have police present at every event that has surpassed the two allowed. This would allow for most residents to have a charitable party. Alek Boksner- Stated that in order to not discriminate, if the Commission wants to move forward with allowing two per year, then this would be something that would have to be implemented uniformly to everyone Commissioner Malakoff- Stated that anything beyond the two would require a permit and a police presence. Alek Boksner- Agreed that this would be a good way to approach the issue. Essentially, the City would be allowing two freebies, and anything after that would require the necessary permits. Commissioners Tobin- Stated that what the Commission is looking to do is draft something that will help answer questions from the Commission. Seek injunction for these homes that continue to violate the code. Stated that what he is interested in doing is not having this conversation every year. Alek Boksner- Stated that he will create legislation and allow law enforcement to go in forcefully. MOTION: by Commissioner Tobin to bring it back to NCAC in 60 days with Administration's changes to the ordinance to better enforces the ongoing issue of party houses, without destroying those who legitimately through charitable events. Eric Zichella, representative of P3 Management (spoke). Rick Kendall (resident) spoke. Seconded by Commissioner Malakoff. NEW BUSINESS 315 4. Discussion Regarding The lmplementation Of A Memorial Plaque Program. 3:57pm Commission ltem C4A, April 23,2014 (Requested by Commissioner Weithorn) John Rebar, Parks and Recreation Director presented the item. Please add a discussion item to the next Neighborhood/Community Affairs Committee agenda scheduled for May 30,2014, regarding the implementation of a Memorial Plaque Parks Program. The item was referred at the April 23rd Commission meeting. A memorial plaque program will enable residents to purchase a memorial plaque to honor the loss of a loved one. The funds will go directly into a Parks Memorial Trust. This program has the potential to increase revenue for our neighborhood parks and extensive recreational programs. The program we envision will create a source of private funding through direct financial giving and community involvement. lt is not intended to rename any park or structure, but to provide an outlet for residents to help the city preserve its parks and recreational programs. At this time, the Parks and Recreation Department does not have a memorial plaque program and receives many requests from residents to purchase memorial plaques to place in a city park on either a bench or a tree. Commissioner Tobin- lnquired what the memorial plaque program would look like. Commissioner Malakoff-Stated that she feels that this would be the commercialization of City parks. Commissioner Malakoff- Asked John Rebar if there have been many requests. John Rebar-Stated that he has only received one request for South Pointe Park since he started as Parks and Recreation Director. However, staff has informed him that overthe years there have been several requests. Commissioner Malakoff-Stated that it could be a possibility to have a brick paver program. Sheryl Gold- resident spoke. Commissioner Tobin- Believes that Sheryl makes a good point, but is afraid that it will become commercialized. Commissioner Malakoff- Stated that Sheryl is absolutely correct; the City needs more shade trees. Stated that if people were willing to payfor a beautiful tree and able to honorthem with a brick in their name somewhere close by she would certainly consider it. Rick Kendall (resident) spoke. Ron Starkman (resident) spoke. DtRECTION: Commissioner Steinberg- Stated that this item should come back at a later date with options for the memorial plaque program. Commissioner Malakoff- Stated that she does not feel we should be commercializing the City parks. NO ACTION TO BE TAKEN 5. Discussion Regarding ResidentialParking Zone 12 WaverlyAnd Grand Flamingo Pilot Program.4:07pm Commission ltem C4F, April 23,2014 (Requested by Commissioner Malakoff) Saul Frances, Parking Director presented the item. On April 23, 2014, the Mayor and Commission approved a referral to the Neighborhoods and Community Affairs Committee (ltem No. C4F), to discuss Residential Parking Zone 12 and the Waverly/Grand Flamingo Pilot Program. Restricted Residential Parking PermitZone lZlUpper West Avenue was approved by the Mayor and Commission on February 25, 2004, at the request of residents of Upper West Avenue (13th Streetto Dade Boulevard). However, RM-3 (Residential - High lntensity) properties were not allowed to participate due to the following: . Properties in the RM-3 district provide off-street parking for their residents/tenants. 316 Many of the properties in zoning districts with less intensity have little to no off-street parking and those residents rely almost solely on curbside parking. . Allowing RM-3 zoned properties, including the Waverly and Grand Flamingo, would usurp most, if not all, of the on-street parking in the neighborhood. This is primarily attributed to the fact that these properties have monthly parking rates for their residents/tenants that range between $100 and $150. Zone 12 has an annual permit fee of $50.00, an obvious incentive for residents of RM-3 zoned properties to participate in the program. Shortly after the establishment of Zone 12, a number of residents from both the Waverly and Grand Flamingo challenged the exemption of RM-3 zoned properties from the program. Their challenge was based on the financial burden of the monthly parking rate at their respective RM-3 zoned properties. At the time, Commissioner Saul Gross championed their cause and fifty (50) residential slots were made available for residents of the Waverly and Grand Flamingo, as a pilot program. The pilot program was anticipated to dissolve upon having no demand from residents from the referenced properties. To date, demand continues for these residential slots. ln fact, there are currently 61 residents of the Waverly and Grand Flamingo on a waiting list for these slots. Commissioner Malakoff- lnquired if parking on sight is required by the developers. Saul Frances- Stated that the main concern was from a financial burden standpoint. Those spaces bring in a significant amount of revenue a month. Commissioner Malakoff-How much do residents pay a year? Saul Frances- Stated that it is $50.00 a yeat. Commissioner Steinberg- lnquired how many spaces are in the area total, and how many issued permits. Saul Frances- Stated that there are 200-300 spaces in this parking zone. lt is on a first come first serve basis. There are more permits that spaces issued. The point of the program is to exclude those that are not residents. Commissioner Tobin- Stated that the community at large ends up subsidizing so others have an advantage. Believes that if a resident is living at the Flamingo or at the Waverly then they are going to have to pay for onsite parking. lf you are a resident in that building than it coincides with the unit. Does not believe it is our responsibility to subsidize this. Commissioner Malakoff- Agrees with Commissioner Tobin. Commissioner Steinberg- Stated that it seems as though the City is overcapacity for these parking spaces. Saul Frances- One option would be to close the list, and those that have permits overtime will end up moving, or relocating and not use the permit. Or those that have current permits, the City could remove their permits. Commissioner Malakoff- lnquired when the permits are renewed. Saul Frances- Stated it is on an annual or semi-annual basis. MOTION: by Commissioner Malakoff- Stated that at the next renewal, residents should be informed that the permit will only be valid for the next six months, and from there on they will have to make arrangements with their landlord. Saul Frances- The waiting list is specifically for those 50 spots. NO SECOND MOTION DIES. MOTION: by Commissioner Malakoff to remove the waiting list and continue it with the people that currently have a permit until they move away. Commissioner Tobin- lnquired if people that already have spots were excluded. Saul Frances-Stated that no, the residents are able to purchase a residential spot even if they have a parking spot in their building. Christine Flores (resident) spoke. Seconded by Commissioner Tobin. 6. Discussion Regarding Policies For Use Of Beachfront Parking Lots. 3:24pm Commission ltem CAK, April 23,2014 (Requested by Parking Department) 317 Saul Frances, Parking Director presented the item. The City has various surface parking lots located either across from or along beachfront property. Currently, utilization of most of these facilities are near or at capacity at peak times due to demand generated by employees and/or patrons of nearby hotels and restaurants. This substantially diminishes parking opportunities for residents and the public at-large seeking parking opportunities to enjoy recreational activities, including beaches, parks, and beach walk, boardwalk, to name a few. . Municipal Parking Lot P2, located at Ocean Drive and South Pointe Drive. . Municipal Parking Lot P49, located on 21st Street and Collins Avenue. . Municipal Parking Lot P55, located at27st Street and Collins Avenue (west side). . Municipal Parking Lot P71, located at 46th Street and Collins Avenue. . Municipal Parking LotPT2,located at 53rd Street and Collins Avenue. . Municipal Parking Lot P1 06, located at 75th Street and Collins Avenue. The Administration is exploring opportunities to alleviate the demand on these lots and has identified potential options including: . Eliminating monthly parking permits which are at a discounted rate for these lots. . ldentifying alternative locations for employee parking with coordinated shuttle service provided by employers, e.g. developing a parking garage at42nd Street between Prairie and Royal Palm Avenues, with shuttle service provided by hotels and other businesses. Please note that preliminary conversations with the hotel industry have indicated a potential willingness to participate in such a model. The development of certain beachfront parking lots has the potential to substantially increase parking inventory for those areas. This may be accomplished with minimal impact to view corridors through height restriction and design elements for the structure. Kathie Brooks-Stated that the hotel industry has indicated the potential to work with us in implementing a shuttle service for those employees. Commissioner Malakoff- lnquired what type oiutilization does the City have currently at lhe 42nd garage. Saul Frances- Stated that it is getting used frequently due to construction, construction workers, and employees of the 41't Street cooridor. Commissioner Malakoff-lnquired if the 42 Street garage is a possibility for the shuttle service to and from or is this location used to a high capacity for residents and employees. Saul Frances - The lot adjacent to the 42nd Street garage, in between Royal Palm and Prairie, is the one that Administration believes would sever the shuttle service best. To answer Commissioner Malakoff's question, yes,42nd Street garage does have some downtime between constructions, but it does get very well utilized as construction resumes. Commissioner Tobin- Stated that he wants to ensure that Miami Beach residents always have beachfront parking spaces. Hotels have to make arrangements for their employees. Primarily the concern is how the City can ensure that a resident that wants to come to the beach has parking. Saul Frances- Stated that there are a couple of different ways that this can be achieved. The first would be to relocate the existing employee with municipal parking decals to alternate locations. Also, the flat rate for nonresidents can be increased to further discourage the use of beachfront parking lots. Commissioner Steinberg- lnquired if the City has looked at a tier rate system. Saul Frances-Stated that when it is not attended it is a metered lot. When it is attended, predominately during peek hours, the rates are $20.00 flat rate for nonresidents and a $6.00 flat rate for residents. Kathie Brooks- Clarified that when Saul Frances is referring to municipal permits that is a discounted rate.318 Commissioner Tobin- Stated that he would like to leave the meeting with a solution to the beachfront parking issue. Stated that he would like Saul Frances to take a moment and think of ideas on how to solve this issue, and after a few other items have been heard, the committee will return to this item to discuss a possible resolution. Saul Frances- Stated that this is not a problem. Seth Kandinsky (resident) spoke. Commissioner Steinberg-Stated that if Administration is looking to develop sights for parking, Administration should maybe look into giving it a clubhouse feel in order to make it something special for our residents. Adding a recreational center or some amenities would attract residents to utilize the space. Commissioner Tobin- Stated that he agreed with Commissioner Steinberg on this idea. lt would be a good idea to keep the options open. Rick Kendall (resident) spoke. Saul Frances- Stated that if the Commission would like to give direction on pursuing 26th Street and Collins as a possible sight, that is something that can begin immediately. Commissioner Tobin- Stated that the only direction the Commissioner is going to give at this point is to think about it and bring back options. Saul Frances - Recommended a two prong approach, first would be to relocate existing permit holders and transition them out of the lot, this could be done by a phasing program. lf this is still an issue, Administration can revisit the option of increasing the rates for nonresidents. Commissioner Tobin- Stated that some cars have all day stickers. Some employees are willing to pay the $8.00 an hour rate. Saul Frances- Stated that this is where the increased rate option would have a deterring effect Commissioner Tobin-lnquired how Administration could ensure that rates are being implemented correctly? Saul Frances-Stated that the City has placed attendants on weekends, and if they need to place attendants during the week that is something Administration could look into. Commissioner Tobin-lnquired if the attendant would be the one checking driver's license in order to ensure that they are Miami Beach residents. The question that arises is how the City can be sure the attendant does not give a discounted rate to a nonresident. Saul Frances- Stated that they would ask the attendant to write down the driver's address, and license plate number of the resident. Commissioner Tobin- Stated that prong number two seems the easiest to implement. Saul Frances-Stated that this approach would require two readings in orderto amend an ordinance. Commissioner Tobin- Stated that the committee would recommend both. MOTTON: by Commissioner Malakoff to move the two prong, which would include relocating the existing permit holders under a phasing program and then increasing the rates for non-residents approach to the July Commission meeting with positive recommendation. Commissioner Tobin- Agreed with Mr. Kendall stated that Mr. Kendall has a good point, the further away the parking the better. lf the City decides to rebuild 42 street maybe there is something further away towards l-95 instead Seconded by Commissioner Tobin. 7. Presentation Regarding Workforce Housing By The Pinnacle Group. 4:21pm Commission ltem C4P, April 23,2014 (Requested by Commissioner Grieco) Maria Ruiz, Community Services Director presented the item. Workforce housing refers to affordable housing intended for use by households comprised of employed members who live or desire to live in reasonable proximity to their workplace. Affordable housing, by definition, is any housing whose inhabitants pay no more than 30% of their household income for utilities and rent or mortgage for their residence. Housing accessibility is a vital component in a community's abilityto retain its workforce. According to an April14, 2014 article in The New York Times, the greater Miami area is one of the most expensive in the nation for renters. The typical household expends 43% of its household income to cover its 319 housing costs. Further, the Center for Housing Policy reports that ours is "the most expensive metropolitan area in the country when housing and transportation costs were combined." While the median rent in the City has risen from $603 per month in 1990 to $958 in 2010, representing a 58 percent increase in one generation, the number of renter-occupied units has decreased. According to data provided by the Office of Tourism, Culture and Economic Development, renter-occupied units fell from 35,238 in 1990 to 28,974 in 2010. United States Department of Housing and Urban Development (HUD)funds can be used to provide services to households earning up to 120 percent of the Area Median lncome (AMl) of $57,700 for the Greater Miami- Miami Beach- Kendall area. While these funds can be used if available and appropriate, the funding trend continues to show overall reductions year after year. As of this writing, the City expects to receive up to $ 1 million for capital/housing projects inFY 2014115. ln addition, it should be noted that there has been discussion from HUD for several months regarding a fourth round of Neighborhood Stabilization Program (NSP)funds. While this funding is not assured, the City has benefitted from these funds in the past. The South Florida area has quite a few affordable housing developers in addition to the Related Group, including, but not limited to, Pinnacle Housing Group, Carrfour Supportive Housing, Peninsula Developers, and Cornerstone Group, to name a few. As communities explore the development of workforce housing, several factors are typically considered including: . Workforce being served {oftentimes focusing on employees essential to the local economy, i.e. service industry or public sector personnel); . Affordability (ensuring that housing costs are a reasonable percentage of the median wages of those intended to be served- typically 30%); . Proximity (the distance between the employment opportunities and the available housing); and . Quality and supply (the number of units made available and amenities provided should reflect the needs of the targeted residents, i.e. access to quality child care and access to high-performing public schools if families are being targeted). Communities often look at additional factors such as accessibility and promotion of public transportation to minimize traffic congestion while improving housing affordability and the inclusion of other public services. Our community's geographic and infrastructure limitations will require creative approaches to increasing the availability of affordable workforce housing including the exploration of mixed use developments and the use multiple funding sources. The City is prepared to explore opportunities for sustainable development in collaboration with experienced, fiscally capable developers. Commissioner Tobin- Stated that he feels the City does not need workforce housing. lf the Citywants to attract those that make minimum-wage than this is something that the City should look at, but for those that make about $50,000 a year should not participate in workforce housing. Commissioner Malakoff-Stated that the City does not provide proper housing available for teachers and city employees with families. There are plenty of single room apartments, but if an employee of the City has children and they need 2 or 3 bedrooms there is nothing available in Miami Beach. Stated that it would be great if Miami Beach teachers, police officers, and Firefighters were able to live in the City. An affordable rent for 2 and 3 bedroom apartments on Miami Beach is impossible to find. Michael Whol & Jennifer Chester (representative of the Pinnacle Group presented) presented a handout to the Commissioners. Commissioner Tobin-Wanted to clarify the purpose of this presentation today. Stated that the objective from the Pinnacle group is forAdministration to pursue workforce housing. Stated that if the Commissioner present would agree with taking a vote of sentiment to direct the Admiration to pursue workforce housing and thus allowing Administration to further investigate what would be best for the City. Maria Ruiz- Stated that the biggest issue is that Administration needs direction to narrow down the spectrum in order to do what the commission desires. There are different factors that would affect the320 housing Administration would build. ln order for Administration to pursue workforce housing, additional clarification is needed in order to tailor to the City's unique community. Michael Whol (representative of the Pinnacle Group) spoke. Maria Ruiz- Stated that the Commission has the opportunity to master plan workforce housing in a broader scale. This workforce housing building could have a mix use allowing for less traffic in neighborhoods in building into the overall master plan for the City. Commissioner Tobin- Stated that he has even considered giving exceptional teachers a housing stipend. Maria Ruiz-Stated a factor in regards to targeting young teachers at the beginning of their career is their future plans to start a family. There are also second generation households, where families are going to want their grandparents living in the same house and then looking down the road when these individuals retire, would this be a house they could afford to maintain. This workforce housing would create a project that can factor in all those needs. Commissioner Tobin- Stated that the federal guidelines regarding affordable house are broad around the country, but in Miami Beach affordable housing is not far away. lt is very practical for a City employee to drive 15-20 minutes every day in order to get to their job. Commissioner Malakoff- lnquired what the upper guideline is. Maria Ruiz- Stated that it is 140% if referring to federal funds, but other cities across the countrytake that percentage even higher. For example, when Aspen was creating workforce housing, the citytook into account critical positions that a community would need. lt would come down to what the City's economic needs are. This would support the City's economy while providing affordable housing. Commissioner Tobin-Stated that this would be the time for public comment. Rick Kendall (resident) spoke. Commissioner Malakoff-Stated that the City could use air rights over municipal buildings. For example, using a librarythe City could put a workforce housing building on top of a librarythat is only two stories high. lnquired if this would work. Rick Kendall- Stated that most people want good schools for their children and in North Beach the City does not have good schools; that is something to take into consideration. Maria Ruiz- Stated the City is in a very unique situation. When a city raises the income of the people that live in a specific area, the schools become better. By starting the education compact the next side of it is improving the quality of life. Dennis Russ (resident) spoke. Commissioner Malakoff- Stated that she believes this is very important for the City of Miami Beach. fhe area median income has to be much greaterthan 60% or70o/o, she would like Administration to target certain employees, teachers, nurses, people whose income maybe $50,000 or $60,000 it's not just what the person owns, but it is the family as a whole. lt may be beneficial for the City to look at higher incomes. lnquired what is the highest percentage of income that can be used. Maria Ruiz- Stated that it all depended on the different funding sources. lf there is a private/public partnership that can change the perimeters of the income. Commissioner Malakoff- Stated that she needs more information. The idea of workforce housing in Miami Beach is very important. lnquired if Maria could do more research and come back to the committee with concrete suggestions. MOTION: by Commissioner Malakoff to come back to the Committee with concrete suggestions in September. Kathie Brooks-Stated that with the direction the Commissioners has given, Administration can do additional research on the target area for workforce housing. Stated that Administration would like to target families as opposed to single individuals. Commissioner Malakoff- Agreed that the City should target families for workforce housing. Maria Ruiz- lnquired in regards to the funding structure, the Commissionerwould like Administration to look at as many options as possible in order to provide the Commission a comprehensive report on what each funding structure can offer. Commissioner Malakoff- Stated that yes; bring as many options as possible. Commissioner Tobin-Stated that due to the cost of real estate on Miami Beach, there are people that earn minimum wage that the City could not accommodate to. Seconded by Commissioner Tobin. Commissioner Steinberg- Stated that if the City does move forward with this it will have to go out to bid. Maria Ruiz-lnquired what location the Commissioner would like to look into.321 Commissioner Steinberg- lnquired if it was possible to see the breakdown in different parts Kathie Brooks-Stated that administration could bring back a comprehensive analysis of what the needs are in different neighborhoods. Maria Ruiz-lnquired about the time frame the Commissioners would like. Commissioner Tobin- lnformed Maria it is up to her discretion. Maria- Stated that she would like at least 60 days to do an adequate analysis. Commissioner Tobin- Stated that August is a recess, if September would work. Maria-Stated that 90 days will work. 8. An Evaluation Of The Calendar Of Events Of The Gity And The lmpact On Quality Of Life.4:56pm Commission ltem C4C, April 23,2014 (Requested by Office of the City Manager) Max Sklar, Tourism, Culture, and Economic Development Director presented the item. The City hosts a wide variety of special events that enrich the community for both visitors and residents. To mitigate the ever-increasing demands made upon City resources, infrastructure and residents quality of life, applicants are required to present proposed special event activities to potentially impacted neighborhood associations and appropriate City departments to ensure that these events are compatible with the surrounding neighborhoods. This process assists in evaluating and assessing the City's resources to adequately protect the public safety, health and welfare of the community in terms of personnel and use of public property and right-of-ways' The intent of the Special Event Ordinance and the Special Events Requirements and Guidelines is: . To insure the City will have adequate advance notice of a proposed special event and the cooperation of the organizers to adequately plan City services (such as security, sanitation, parking, and traffic control)that may be required for such an event.. To insure that the City's beaches, parks, and public right-of-ways are protected and conserved, by limiting the number and type of events held in these areas; and . To preserve the City's commitment to attract quality events with significant cultural and entertainment enrichment for the community at-large. . To preserve, in so much as possible, the quality of life of the City's residents. Attached is an excerpt from the City's Special Events Requirements and Guidelines with the criteria used for granting special event permits. The Administration could develop additional criteria thatwould help address some of the qualityof life impacts if the Committee desires. ln considering this information there is also a need to consider the impacts of right-of-way construction on events and quality of life, specifically traffic. As you know, Alton Road and Collins Avenue construction continue and the Venetian Causeway is expected to close for six (6) months toward the end of the calendar year when the majority of events are scheduled to occur. Commissioner Tobin- Stated that this type Retreats. Does not feel that something so Commissioners on this Committee. of matter should be brought up a the Commission important should just be discussed with the three Commissioner Steinberg- Agreed that this is an important conversation that the Commission should have. Max Sklar- Stated that some very good points have been raised. There is the question of how to deal with local events as opposed to national and even international events, which ones are more important, and how do others view the City by the way it is limiting events. There are a lot of factors that need to be taken into account. Stated that he does not have a problem bringing this up at the next Commission retreat if that is the desire of the Committee. Bruce (resident) spoke. Commissioner Malakoff- Stated that an issue these events have is how they are arranged. lt 322 becomes a problem when there are two events going on at the same time. Frankie Ruiz- spoke. Max Sklar- lnquired if this is an item that the Commissioners would like on their retreat agenda. All commissioners agreed. NO ACTION TAKEN. 9. Discussion Regarding The Hertz 2417 Car Sharing Agreement. 5:49pm Commission ltem C4M, April 23,2014 (Requested by the Parking Department) Saul Frances, Parking Department Director presented the item. Car sharing is another environmentally friendly program, similar in concept to the bicycle sharing program that allows users to rent vehicles by the hour. Car sharing discourages the need to own an automobile which has numerous benefits to the user as well as the environment. "Hertz" 2417 is the City's car sharing service provider. Hertz has an Agreement with the City for a five yearterm which commenced on January24,2012, and expires on January 23,2017,and onefive (5) year renewal option, at the sole discretion of the City. The agreement calls for a graduating deployment of vehicles at each of the City's garages, up to a maximum of 100 vehicles. Currently, Hertz is in compliance with their deployment schedule and has at least 35 vehicles deployed among all municipal garages. Hertz pays a monthly parking access card fee of $75, per space, and there is a revenue sharing provision which is triggered in Year 3 of the Agreement. Both Hertz and the City had high expectations for utilization of the service, particularly in the denser areas of the City; however, these expectations have not come to fruition. Pursuant to statistics provided by Hertz 2417,forlhe calendar year 2013, there were 3,088 registered customers; a totalof 2,402 transactions; and an average usage of eight days per month. This equates to an average monthly utilization rate of 7.680/o, a metric used by Hertz to measure usage. Hertz's own goal for monthly utilization is 30%. Clearly, the current car sharing model provided by Hertz is neither meeting the City's nor Hertz's expectations. To this end, on April29, 2014, Hertz provided written notification to the Cityof theirintenttoterminatetheAgreement, onAugust 5,2014, pursuantto Section l. (d)(2)of the Agreement, entitled, "Termination for Convenience" which requires a 90 daywritten notice (see attached). Nevertheless, car sharing is a viable mobility alternative that should remain in the City's arsenal of mobility options as it has been proven to be successful locally and nationally through different business models. The Administration is seeking guidance regarding the issuance of a Request for Proposal (RFP) or a Request for Qualification (RFQ) for car sharing services. An RFQ is generally used for Professional Services wherein the respondents are evaluated based solely on their qualifications. Price is not considered until after selection is made by the agency based on qualifications. ln the case of car sharing, the City is seeking the most qualified car sharing provider; however, price point for customer use (citizenry) and financial return to the City are equally important. Commissioner Tobin-Stated that this was a great idea in order to alleviate traffic congestion. Saul Frances- lnquired if there was a desire to pursue a waivercompetitive bid to contract Cars 2 Go. Their business model is different than the Hertz model. Commissioner Tobin- lnquired if this is what Administration recommends. Saul Frances- Stated that yes it is. Commissioner Malakoff-lnquired what is the difference between the two models. Saul-Stated that Cars 2 Go are Smartcars and operate in Miami with 240 vehicles. lt is a car sharing program and the cars can be parked anywhere throughout the City. The cars are branded and there is a phone application that goes with it. Commissioner Tobin-lnquired why Administration wants to waive competitive bidding, why can't Administration just put it out there. Commissioner Malakoff-Stated that the Car 2 Go model would not work well in the City because already as it is, the City is lacking parking spaces. 323 Saul Frances- Stated that it would only be about 80-85 Car 2 Go vehicles. lt could also be less than that number. The company would in addition pay the City the metered spaces used. Commissioner Malakoff- Stated that it would be best to look at other companies, is not thrilled with the idea of reducing parking spaces for residents. Saul Frances- Stated he agreed, but the idea of this program is to encourage residents not to buy or use their cars. Kathie Brooks-lnquired if Administration could bring back a competitive solicitation. Commissioner Steinberg- lnquired if Administration is taking into account how many users and cars. Saul Frances-Sated that yes, the utilization of Hertz is very low. MOTION: by Commissioner Tobin to bring a competitive solicitation and send it to the July Commission Meeting. Seconded by Commissioner Malakoff. Commissioner Malakoff- Stated that the bid needs to include how the company is going to educate the public that this is an alternative mode of transportation. Saul Frances-Stated that yes that will be included as a component of the RFP. 10. Discussion Regarding Special Events Programming At The North Beach Bandhsell As It Relates To Noise. 6:03pm Commission ltem C4D, May 21,2014 (Requested by the Parks & Recreation Department) John Rebar, Parks and Recreation Director presented the item. Chapter 12, Article ll entitled, Special Events, of the City Code provides the City Manager or his/her designee with the authority to issue. modify or revoke permits for special events. Section 12-5.(8), authorizes the City Manager or his/her designee to issue a permit that authorizes a special event in conflict with Chapter 46, Article lV, of the Code, or other applicable noise ordinance, only where the applicant has met all of the City's requirements for obtaining a permit as prescribed and when the specialevent cannot be performed in compliance with the applicable noise ordinance. Such a permit must specify the precise manner by which the noise ordinance may be exceeded, by what duration, and at what locations. The City Manager, or designee, is authorized to modify or revoke any such permit at his sole discretion. The following describes the current process: . A letter of request from the renter is sent to the Parks and Recreation Director requesting a noise exemption. . The renter must also send letters to the two neighboring condo associations informing them of the upcoming event and their request for a noise exemption. . Parks and Recreation prepares a memo to the City Manager or designee requesting the exemption with all attached letters. . The City Manager or designee approves or denies exemption. With the recent concerns raised by neighboring residents of the North Beach Bandshell, I have advised staff that I would be scrutinizing any such requests more closely. ln addition, all requests must now include specific event information, such as: Type of event Time of noise Type of amplified sound - band, OJ, etc. Type of instruments to be used What the community benefit would be This information is also being included to any notification letters that are distributed to the neighboring condo associations. Live music events at the North Beach Bandshell are often louder than ambient music and can be heard at a distance. On a typical year, approximately six to eight noise exemptions are processed. 324 Since the North Beach Blue Ribbon Committee has strongly advocated for greater programming of the Band Shell, a discussion regarding the types of events and the noise issue is appropriate. Jeff Oris- Stated that a number of things are starting to happen in North Beach. The Bandshell keeps becoming a central theme and residents in the area are concerned with keeping the Bandshell activated. With the RFP that is coming up, Administration will have a little more central control of what takes place in the Bandshell. Once the management company of the Bandshell is setup, the City can then look at purchasing a sound system for the Bandshell, as it is right now the groups that rent out the space bring their own sound systems. Commissioner Malakoff- lnquired if there is any way of keeping the noise from traveling. Jeff Oris-Stated that there is the possibility of bringing someone to explain the possibilities of keep the noise from traveling. Stated that it is his understanding that the noise issue is due to the way the Bandshell was designed. However, if there is a central sound system installed in the Bandshell, there could be a way to direct the sound to a certain location. Stated that it is something Administration has not investigated yet, however once there is more centralized control it is a possibility to look into. Commissioner Tobin- lnquired what Jeff Oris envisions 72no Street, north 75'n Street to be. Jeff Oris-Stated that the public has told Administration that they want a lot of activities based around the Bandshell and that there is a thriving commercial district. Commissioner Tobin- it seems to me that to have a viable commercial district and places to eat and shop does not necessarily mean there needs to be a Bandshell for music. Stated that it is not just about activating North Beach, but about having a clear direction for this area. The Bandshell may not be activating in the way we want to activate it. Stated that he wants to ensure that Jeff Oris knows what his objective is, and whether or not activating the Bandshell falls into that objective. Jeff Oris-Stated that the public did say at public meetings that they wanted to have more activities at the Bandshell. Stated that the Bandshell brings more entertainment opportunities to the community. Commissioner Tobin- Stated that for years there were events at the Bandshell and no one went. Jeff Oris-stated that one of the main reasons for the RFP is to have someone to program the Bandshell. Administration would be able to guide as to what types of programing should be held at the Bandshell. Commissioner Malakoff-Stated that there wonderful dance programs, classical music, etc. that could be done at the Bandshell. There are other types of entertainment that I hope is looked at for the Bandshell. Jeff Oris- Stated that one of the key items has been that the Bandshell is what makes North Beach unique and that is what we should use to market the North Beach area. Kathie Brooks- Stated that Administration brought this item in orderto have direction on what types of activities the Commission would like to see at the Bandshell and what hours it should be restricted from operating. Commissioner Tobin-Stated that there needs to be a focus on the objective. Rick Kendall (resident) spoke. Commissioner Malakoff-Agrees that music should stop at 11pm. Commissioner Tobin- Stated that he would like Jeff Oris to take the target person that he would like to see walking down the street in North Beach and figure out what type of event that type of person would enjoy. Commissioner Malakoff- Stated that these types of events should attract residents and visitors to go to the Bandshell. The type of residents and visitors that you want to attend these events would be the type that would walk down Collins Avenue and stop at the shops and restaurants. lnquired what type of event at the Bandshell would attract this type of demographic. Stated that dance programs and Shakespeare in the park would attract people. Jeff Oris- Stated that Miami Beach unplugged is ready to go. That would do well at the Bandshell. Laura Quinline (resident) spoke. John Rebar- Stated that Administration needs direction. Commissioner Malakoff-Stated that the types of events have been spoken about, as well as, the time restrictions, which would be 1 1pm. The type of amplified sound has also been discussed. Types of instruments cannot be restricted. The community benefit has also been discussed. Luis Rodriguez (resident) spoke. NO ACTION TAKEN. 325 11. Discussion Regarding Bicyclist Safety Campaign With The Miami Beach Police Department, Deco Bikes And Local Bicycle Rental Companies. 5:08pm Commission ltem C4Q, February 6,2013 (Requested by Commissioner Weithorn) Jose Gonzalez, Transportation Director Commissioner Tobin-Stated that he would like to defer this item so Commissioner Weithorn can be in attendance. Kathie Brooks-Stated that this is perfectly fine. DEFFERED to next meeting. 12. Discussion Regarding Water Taxis Proposal. 5:10pm Commission ltem C4D, September 1 1,2014 (Requested by Max Sklar) Jose Gonzalez, Transportation Director presented the item. A water taxi is a watercraft used to provide public transport, usually but not always in an urban environment. Service may be scheduled with multiple stops, operating in a similar manner to a bus, or on demand to many locations, operating in a similar manner to a taxi. Aside from being an attraction to tourists who enjoy the scenic route traced by the watercraft, water taxi service also has the ability to provide an alternative to commuters traveling daily to and from Downtown Miami, connecting various destinations in the City and on the Mainland, therefore making it an appealing service to both residents and visitors. The City's Marine Authority Board discussed this subject and passed a Resolution in January 2012 recommending that the City develop water transportation services within the City and to mainland Miami for commercial and private vessels. The recommendation included development of a pier or dock at the Lincoln Road street end with potentialfor additional sites at Sth Street, loth Street, 14"' Street, and the Purdy Boat Ramp. At the October 28,2013 Neighborhood and Community Affairs Committee (NCAC) meeting, the Administration was directed to explore more the feasibility of the proposed embark/disembark locations, gather more details, and bring back to the NCAC. ln April 2014, the City kicked-off its Blueways Master Plan effort which encompasses the study of improvements to water terminals in order to enhance accessibility and promote the activation of recreational areas, especially waterfronts at public parks and street-ends. The information gathered during the development of this master plan will help identify future locations or conflicts with existing proposed locations. Additionally, the City's Transportation Master Plan (TMP)anticipated to begin in June 2014will study the connectivity between alternative modes of transportation including water taxi service. Administration staff met with representatives from the water taxi industry in several occasions. From these meetings, staff collected important information about the current use of the waterways. current operational issues, ridership information and theirvision regarding future watertransportation services. Currently, Water Taxi Miami, in partnership with lsland Queen Cruises, is transporting approximately 300 passengers during the weekend days from Bayside to Miami Beach Marina. Most of the passengers that use this existing service during the weekend are tourists. Pursuant to the recommendation from the October 28,2013 NCAC meeting, City staff conducted site inspections at the locations recommended by the Marine Authority Board. The intent of these inspections was to evaluate the feasibility of using the sites as part of a network of stops for water taxi passengers embarking or disembarking while considering the quick and effective connection to points of interest and other modes of transportation. r Miami Beach Marina 326 . Lincoln Road. Purdy Boat Ramp. 5 Streeto 10 Street. 14 Street. South Pointe Park Boat Slip At the October 28,2013 NCAC meeting, staff had recommended that, should the NCAC desire to pursue a water concession for use of City's Right-of-Way for water taxi docking locations, the procurement of the services would be through a Request for Proposals (RFP) process. Based on subsequent discussions with procurement staff, in order to maximize flexibility in negotiations, it is recommended that an lnvitation to Negotiate (lTN) would be a better approach. The ITN would include the operation and/or oversight of transient slips, water taxis, customer care and dock use at designated public dock location(s). The operator will be responsible to construct all slips and docking facilities and manage same. lf the NCAC and Members of the City Commission determine the recommendations included in the analysis herein to be in the best interest of the City, the Administration recommends the following course of action: 1 . Conduct public meetings in the vicinity of the proposed water taxi locations to educate the community and obtain their feedback. 2. Return to NCAC and provide feedback on the public meetings. 3. Based on the public meetings input and the analysis of the locations, should the NCAC determine that a concession including specific locations would be advantageous to the City; the Administration would prepare an ITN for Commission approval. Commissioner Tobin- lnquired how Administration would measure if this is going to be an alternative mode of transportation. Jose Gonzalez-Stated that this is something Administration will look into, but as of right now that information is not available. Preliminary assessments have been done in certain locations to determine if these would be plausible sights for the water taxis. Commissioner Tobin-lnquired what type of water taxi Administration was looking at. Whether it was a large vessel that would be used by tourists as a sightseeing tour, or something smaller that would only fit 2lo 3 people. Jose Gonzalez- Stated that Administration looking at vessels that would be for commuting purposes, nothing that carries vehicles. lt would essentially connect the mainland to various points of Miami Beach. Commissioner Tobin- Stated that when he thinks about a water taxi he envisions something that would only carry 1 or 2 people, not a large vessel that can carry 20 people. Commissioner Malakoff-Stated that in some communities, hydrofoils have been used. ls this something Administration is looking into? Jose Gonzalez- Stated that those types of vessels are used for very long distances. Administration would have to research to see if that would be beneficial in this situation. Commissioner Malakoff-lnquired if this vessel would only be for passengers and not cars; that it would differ from the one used to go to Fisher lsland. Jose Gonzalez- Stated that yes that is correct. Commissioner Malakoff- lnquired where the 5th Street location would precisely be. Jose Gonzalez- Stated that the location would be just north of the McArthur Causeway. Stated that there are some challenges with this location due to private buildings, but it is one of the locations that is being pursued. Ron Starkman (resident) spoke Commissioner Steinberg- lnquired if there would be a location for a ticket booth or restroom location. Jose Gonzalez- Stated that Administration is not looking at it from that perspective. Administration is only looking at these locations from a docking perspective. Kathie Brooks- Stated that in Fort Lauderdale, where water taxis is used extensively, the locations are merely to hop-on and hop-off. Max Vlessing (Representative from Water Taxi Miami) spoke. Commissioner Tobin- lnquired how many vessels Water Taxi Miami owns. 327 Max Vlessing- Stated three. Commissioner Tobin- lnquired how many people the vessels hold. Max Vlessing- Stated between 38 to 49. Commissioner Tobin- Stated that it would be nice if his company were able to do a reservation system for the residents of Miami Beach that need to go to and from work in downtown. Max Vlessing- Stated that the company does have a reservation system. Commissioner Tobin-Stated that Mr. Vlessing should speak to Jose Gonzalezlo implement this type of transportation system. David Custin (representative of Sightseeing Miami) spoke. Commissioner Malakoff- Stated that the intent is not to have an exclusive water taxi service that is the only one that has the right to use these docks. David Custin (representative of Sightseeing Miami) spoke. Commissioner Tobin- Stated that the direction is not to increase intensity but to decrease it. Stated that he would liketo see some objective criteria regarding water taxi use. David Custin (representative of Sightseeing Miami) spoke. Sheryl Gold (resident) spoke. Rick Kendall (resident) spoke. Commissioner Malakoff- Stated that the City is not looking at this for a money making venue, but instead as an alternative mode of transportation in order to keep the streets from becoming congested. Commissioner Tobin- Stated that Rick Kendall is proposing that the City focus on traditional forms of transportation. Rick Kendall (resident) spoke. Jose Gonzalez- Stated that Administration is recommending to have very focused localized public meetings regarding water taxis. Commissioner Tobin- Stated that he would hate to have Administration waste their time with public meetings if there is not appetite for it. lnquired what Administration would hope to gain by hosting these public meetings. Jose Gonzalez- Stated that Administration would like to educate the community on the benefits of a water taxi service as an alternative mode of transportation. Commissioner Tobin- Stated that before Administration goes into educating the public, why Administration doesn't gather some data in order to ensure that hosting public meetings would be beneficial. Commissioner Malakoff-lnquired if Administration could send a surveyto the employees of the Cityof Miami Beach that commute and inquire if they would use water taxies as a mode of transportation. Jose Gonzalez- Stated that Administration has the information already. Administration has been working with the South Florida Commuter Services. The only question not asked was regarding the water taxies, but Administration will see what they can do in order to have that as a survey question. Commissioner Malakoff- Stated that this would be the best method to use. Kathie Brooks-Stated that the survey Jose was referring to was conducted in house for the South Florida Commuter Services. Therefore, it would be feasible to revise it to include water taxies. Commissioner Tobin- Suggested when there are events at the Arsht maybe Administration could do a trial run. Kathie Brooks-Stated that the City currently does not have docks to accommodate this trial run. Commissioner Tobin-lnquired if it could be done at Purdy or at the South Pointe Marina. Stated that a survey would be the best method and if it low impact to the community, Commissioner Tobin stated he would support the idea. MOTION: by Commissioner Malakoff to conduct a survey using the material Administration already has on hand to find out whether or not employees that commute to work from other cities would use water transportation as an alternative mode of transportation. Seconded by Commissioner Tobin. Kathie Brooks- Stated that the City conducted a survey on behalf of South Florida Commuter Services, therefore this survey is something that can be done in house. Commissioner Tobin- lnquired if the study comes back and says it doesn't alleviate traffic would Administration still be interested in doing it Commissioner Malakoff- Stated that Administration should get the survey out first before that question is answered. Commissioner Steinberg- lnquired where do the people that are currently being dropped off from the328 water taxies go. Max Vlessing (Representative from Water Taxi Miami) spoke David Custin (representative of Sightseeing Miami spoke. Max Vlessing (Representative from Water Taxi Miami) spoke. Commissioner Tobin-stated that the City is trying to see if this something we want to do and who it is going to benefit. Depending on where the docking locations are will determine if a water taxi can partner with a tour bus company. lf that is the case, the dock cannot be put in between two residential buildings. Max Vlessing (Representative from Water Taxi Miami) spoke 13. Discussion Regarding Bicycle Parking Locations And Adding Attractive Bike Racks Throughout The City. Commission ltem C4H, April 23,2014 (Requested by the Transportation Department) Jose Gonzalez, Transportation Director Deferred to the June meeting by Commissioner Tobin. 14. Discussion Regarding Adaptive And lnclusive Playground On Miami Beach. 5:55pm Commission ltem C4l, May 21,2014 (Requested by Commissioner Tobin) John Rebar, Parks and Recreation Director presented the item. Please place on the May21st,2014 City Commission a referralto Neighborhoods/CommunityAffairs Committee a discussion regarding Adaptive and lnclusive Playground on Miami Beach. Sabrina Cohen (resident) spoke. Commissioner Tobin- Stated that he does not know the difference between an inclusive and adaptive playground. John Rebar- Stated that there is a difference. Stated that all of the City's playgrounds are ADA compliant. This means certain aspects of it are ADA accessible. Adaptive playgrounds would mean that all aspects of the playground would be ADA compliant. Commissioner Tobin- Stated that the Commission has already moved to have a handicap beach. The discussion held that instead of having the beach in the 80s, it would be moved to the 60s, thus allowing it to be fairly close to the park location. Elizabeth Wheaton--stated thatAdministration has looked into 64th Streetforthe beach. ltdoes have a lot of the facilities and parking that is lacking in 75th Street. The area will need to be permitted with the state of Florida, but there is sufficient funding the City has for that. Commissioner Tobin-lnquired if Administration needed any direction from the Commissioners to go fonruard on the 64th beach. Elizabeth Wheaton- Stated that the direction that is needed from the Commission is to approve moving the location from 75th Street to 64th Street. Commissioner Tobin- Directed Elizabeth to put that on the next Commission agenda. Sabrina Cohen (resident) spoke John Rebar- if the desire is to move forward with this, he would just need direction. MOTION: by Commissioner Malakoff to movethis item with positive recommendation to Commission. Seconded by Commissioner Steinberg. DIRECTION: by Commissioner Tobin to place this item on the next Commission agenda. 15. Discussion Regarding The Continuation Of The Adopt-A-Beach Pilot Program And Allocations Of $25,000 From 2013 Waste Hauler's Franchise Agreement. 6:23pm Commission ltem C6B, October 16, 2013 & Commission ltem R7B, April 23,2014 (Requested by Public Works) Elizabeth (Betsy) Wheaton, Assistant Building Director, Manager of the Environmental and 329 Sustainability Division presented the item. At the April 17, 2013 Commission Meeting, Administration referred a discussion regarding the continuation of the Adopt-a-Beach Pilot Program to the Neighborhood I Community Affairs Committee (NCAC). At the April 29, 2013 NCAC meeting, the Committee made a motion to have the Environmental Coalition of Miami and the Beaches (ECOMB) develop a letter of intent for the continued administration of the Adopt-a-Beach program. At the September 30,2013 NCAC meeting, the Committee asked that ECOMB revise the program model outlined in their letter of intent and return to the NCAC at a future date. At the January 30,2014 NCAC meeting, the Committee requested that ECOMB work with City staff to further revise the letter of intent so it provides a more detailed description of the program and addresses the City's concerns with the sponsorship dollars requested. The main goals of an Adopt-a-Beach program are to create awareness about the importance of keeping the beaches and ocean free of litter and to support the preservation of a clean, safe, and healthy beach environment through the removal of litter. On September 9, 2009, the City Commission adopted a resolution approving and authorizing the establishment of the Adopt-a-Beach Pilot Program for a period not to exceed one (1 ) year. Through this program, various groups such as local businesses, volunteer groups, and nonprofit organizations adopted a specific section of beach to clean a minimum of four (4) times per year. The participation or sponsor fee of $200 covered the cost of the clean-up materials and the program signage, to which a vinyl decal of the sponsoring organization's logo was affixed. On December 9, 2009, the City signed a lease agreement with the ECOMB for the building located at210 Second Street. Pursuant to the terms of the lease agreement (Attachment A - Portion of ECOMB's Lease Agreement), ECOMB agreed to coordinate the City's Adopt-a-Beach Pilot Program, whose operation and management was estimated to involve between 10 and 20 hours of staff time per week. ECOMB agreed to support this new initiative by relieving City staff of the time associated with implementing, coordinating, and monitoring this program. However, City staff was assigned the responsibility of coordinating with ECOMB, providing the program's signage, collecting the sponsors fees, and purchasing all program materials. On August 14,2013, ECOMB provided a letter of intent to completely manage and operate the Adopla-Beach program. ECOMB proposed that the City pay ECOMB an annualfee of $20,000 "to pay for the services of staff responsible for coordinating the Adopt-a-Beach program, a portion of operating costs, and material costs for implementing the program". ln addition, ECOMB will collect annual sponsorship fees of: . $200 - non-profit organizations and/or schools; . $500 -for-profit businesses and/or individuals; and, . A tiered discount program will be offered for existing for-profiUindividuals that commit to a long-term contract. For example, if a sponsor commits to a 3-year contract they will pay $200 in year one, $350 in year two, and $500 in year three. All sponsorship proceeds would be retained by ECOMB. lt should be noted, that any changes to the Adopt-a-Beach program will require amending ECOMB's lease agreement with the City for the 210 Second Street property. On December 11 , 2013, ECOMB provided an updated letter of intent (Attachment B) with all updates highlighted in yellow. The updated agreement builds upon the original agreement by adding a number of activities to make the program more efficient. ECOMB included the following proposal additions: . Secure a maximum of two sponsors per section; . Require sponsors to complete a minimum of four clean-ups per year; . Provide online reporting system for sponsors to report collection data; . Create online system for tracking events; and, . Conduct survey annually to evaluate program's impact On October 24,2012, the Commission approved Amendment No. 2 to the franchisee waste hauler Service Agreement. Per the Agreement, "on October 1 of each year during the Term, the Contractors collectively shall pay to the City $25,000 per year, for support of environmental programs in the City330 (the time, place, and manner of such programs to be determined by the City Commission, in its sole and reasonable discretion)". A discussion was noted regarding the distribution of the $25,000. During the discussion, administration recommended that a competitive process be used, as is done with other grants. A number of Commissioners voiced reservations that the money would always go to ECOMB. Commissioner Tobin stated that if ECOMB has been promised these funds he does not have a problem giving the $25,000 to ECOMB for FY1 2113, his objection is to give ECOMB the money in perpetuity. Following this discussion, Administration recommended doing a grant agreement (for FY12l13) with stated deliverables. ln January 2013, ECOMB entered into a grant agreement with the City in which the deliverables mirrored the terms of ECOMB's lease agreement with the City. Funds have not been distributed for FY13114. At the April 30, 2014 Commission meeting, Commission requested that ECOMB work with City staff to develop deliverables for receipt of the $25,000. The Administration recommends that the $25,000 waste hauler contribution be provided to ECOMB for FY201 3114to be used to administerthe Adopt-a-Beach program. lt is also recommended thatfour additional community cleanup events be included in the deliverable for receiving the grant. This will allow ECOMB to fulfill the obligations set forth in their Lease Agreement. Administration also recommends that the waste hauler contributions for FY2014115 be competitively bid. The above information is provided for discussion by members of the Neighborhoods I Community Affairs Committee. Commissioner Tobin- lnquired how long this program has been going on. Betsy Wheaton-Stated that it was a one year pilot program. lt started in 2010 and it went for a year, but has not been operational since 2011. Commissioner Tobin- lnquired if the Adopt-A-Beach program was extended. Luis Rodriguez (Representative of ECOMB)said no, it was not extended; the lease on the property was renewed. Commissioner Tobin- Stated that he thought the reason the program was unsuccessful was because of a lack of participation, not because it was the City's fault. Betsy Wheaton- last year we asked ECOMB to fill a letter of intent to fully administer the program. Administration was asked to bring back the program after a year. ln August of 2013, ECOMB submitted their first letter of intent, which they were asked to adjust the proposal. Commissioner Tobin- Stated that he is not interested on what people say they are going to do, but what they can actually do. lf this is a failed business he does not want to fund it. Eric Carpenter-Stated that he was trying to play catch up with this item. One of these things that he had been struggling with is, on the lease agreement for that property it specifically states that they need to run the Adopt-A-Beach program. Since that lease was renewed in 2012 the program would run till December 2015, and it was to his understanding that it was an immovable object, unless the lease agreement is renegotiated. What Administration was trying to do is find a way how ECOMB could run this program successfully. Commissioner Tobin- Stated that at one point nonprofits were being told that they need to accomplish certain things in order to obtain a discount. One of the requirements for ECOMB was Adopt-A-Beach. Stated that he does not feelthat ECOMB can run a program thatwould get people to participate in AdoptA-Beach. Brian Scheinbrum (representative of ECOMB) spoke. Commissioner Tobin-Stated that ECOMB is in default underthe obligations of the lease. Stated that he would terminate the lease and find someone else to do the job. Otherwise, it could be said that it was a complicated process and no one knew who was responsible for what. Stated that for $25,000 of taxpayer money needs to be spent in a company that will get the job done. Brian Scheinbrum (representative of ECOMB) spoke. Commissioner Tobin-lnquired why Adopt-A-Beach has not happened since 2011. Brian Scheinbrum (representative of ECOMB) spoke. Commissioner Tobin-lnquired what is the direction. Commissioner Malakoff-lnquired if this plan can work. Brian Scheinbrum (representative of ECOMB) said yes, they can try to make the plan work even331 though it is different. Commissioner Tobin-lnquired if ECOMB is asking the Commission for $25,000. Stated that this was something that ECOMB was going to do as part of their rental agreement. Brian Scheinbrum (representative of ECOMB)said that ECOMB was going to do part of it as part of their rental agreement. Commissioner Tobin- lnquired if the $25,000 was what was to be used for the Adopt-A-Beach program. Brian Scheinbrum (representative of ECOMB) stated that yes, that is what it is for. Also, they suggested other programs instead of Adopt-A-Beach; however, Administration informed ECOMB that this would require them to alter the lease agreement. Commissioner Malakoff-lnquired what ECOMB had suggested. Brian Scheinbrum (representative of ECOMB)stated that ECOMB suggested an education program on recycling within the community. A budget and some additional cleanups were submitted which came out to $24,000. The issue was a modification of the lease. Commissioner Tobin-Wants to ensure that everyone is on the same page. lnquired what Administration would like to do. Betsy Wheaton- Stated that she recommends ECOMB use the $25,000 to administer the AdoptA- Beach program because it is the simplest. Commissioner Tobin- Stated that the $25,000 is going to be approved but would like to know who will be monitoring the program. Betsy Wheaton-Stated that she will monitor the program. MOTION: by Commissioner Malakoff to move the item to Commission with positive recommendation. Seconded by Commissioner Steinberg. Betsy Wheaton- Stated that for the next fiscal year, the $25,000 will be sent out for a competitively. MOTION: by Commissioner Malakoff to adjourn the meeting at 6:39pm. Seconded by Commissioner Tobin. 332 c J =Lu {l J4 -.J U $ cJ(\ f0 $ t { $ )^cU -j .Dq -tr-; ( h J.tr )- 3 re*.{f- r\.\J N x N d q4ttst( I t * E ( b aN dJ I 0 U J d Z d 0 a, )* \J C)* U\Z t a\ \ d uf $\ )At \) t-) C Q/ o! Fft 'o -C U sIt =l $ a ,q )\ -r5\:\- lJ \ \ t- ,:( ,N q \e $ :lI{e-{I.>-)J\i. x. :x oz UJzoIo. r PL-1$ ; \JcO t6 c-(oC--D tL)L\ N s1.\ I N Q of U, $Z 0tr G!.t Ft dcdj i c)S >-t">- l^ (.g \r[r\)--r o7-J 2 a(f-\- $f-s r-..lA --s (3 F\ N N d dt )C \ qs r$ a J Fo- IJJ ezoF N =otro .il Jt \ )c q I v \,_LrTt<E ir+ =x, F tlFq Y a1 t o J U q s 6\ a\ !- dd C ]J a 1 r 0+ I { Ri '-(.=q Ge 4'l a 41 \bq F- \5 ,N (I { \ \- a B \5 \Dv UJ =z +t R J \ \Ns,+ \\J S N-fr s $L ll r$q d vu vo ,\D - LN v1 ,_0*l ?<{ I -) N AT ..!i)G l.r-s 2 e t & ? \UIA- \J -?t ; GA \ \P >\-!t5 ,\- r1 '.^IJ,J d,x c!a(-N ,: -l U J- *C Co3E -1-6 :( €\\ -qa_ sri -..-\) u q. OlY PI () \- a 5.t{ ;s sc \b 9 q_).<t) V I Nr\\ -\ LI C D N\-.,J -\J.<5Z \v Yd 2( -.l UJ UJFE ==ooot !l r-r ii Hl5s =l=; +l =E EI6g,1 ooo I E,o @ I(9 utz iIol\lollul -ll]-l =l RI url 3,.1 fiI dl =U lrt co <{ -\ €) 333 J =UJ J q1 o I -0 { U d a,) EJ,-\( E 2V--cl a fJ lJ} c, 0J -a SJ((t l oz IJJzo I o- o \o rvl {(Yl N,1 il"{r'X IJA $ !.'rp ,,s \-oc1 Fo. IJJo zoF N =oEo GA s sl Ts 0 ;t=q\e.\+ sqc { \A.,P 6 ) IIJ =z ss a< sa U t-N .I \ J F +5I IJJ lrJFE = =oo @t IL!t Flr= ulE: al5h zl =; +l =E EI6 f,nt oooEtoo Io IIJz:fU LU co <- €) 334 J =IJJ ?il\ d 1 >z(< s\\,p \} ! T ^l .5 v (: .\> (5 (-))p D. -J-rrA \= d (_ a a_ s\J \ s Csa\J \)N/d Nt\ t\\ Ss cn .4 J- s<*-, €,-<ta/G =\ =.-.-)na No> .S, Q] r\J r oJ I -lto a,f 3 6 44 00 o V\ sK BY € s .d tta v1 \ \ \lt FIa l\) u.S a\t ),), A"-r-i ) =\) ; l--\s < Ls e -_--= = GI Es - .? oz IrJzoI o- \i 5 ^\Yls \.i\ 0to qJ.\} E v arnb NI .Nf7^\ s, r-- J-rJ to C{r 6 f cc\Go (C\ E+fc.-9 (C) ,/1,^v tWl.nC Ivr c.(q Km s\sf- C"s \0a €) (\\ f-\ \N-v\ -\--U ^C\l-1) oNFS (L rJ \A N (E<)<ls\-c\ <asI-<=s \n-<<\ Fo-I!cl zoF N =oEo x tY c [) aL -t Ff * =l \,\ d \(' -)a\/ SV oa v .l V ;, \ >/I-a J 7 G/ Vl v al. d> q( u Jl c-J { ,J =J V) t SI t {I d d0 A1 -+- ,"u t- Cf = Se q= \S =E l-ts Es =.__s D}-a<-F IIJ =z J F\52l V 'ru ?d I y t\\\ I'j sY \J.s Y\t q /^-"J \) tc,-] ,9j4I ,4q o '<(-J \= ( q o t t-J- d D\ { s! 4C) €0rd a.,5 I r) e{ \-\--.J +v --) /! ') <) tD .!,qIs-o J- 2)c-,G waZ C( J Yt,J \- F (- U \( e 0 N $ ss )E sa'.5- -- l^ \ -9 ) =-\J r= h Gr (-=\l <-s -.tE <S N ; ,S\_l =q -= IJJ UJFF ==ooot ]t r-r ir Hl -E --af-o =l =!. =l =E 0t5 .nt ooo 4tro @EI IJJ = itol\loltul -ll EIfl rul 3a,il dl IU lr I CO = <L = €) 335 J - =UJ \\I N .s, '\) -I'r- "t,X a tq tat ) 0\ \t,s JtqI s, F $ I q., ItF 3c _oI i.) V$ a Il 5e {\'l --\ $ N+ + N -] \ $ s \ $ t\U "ss ar t) \ ( oz IJJzo I o- \Nrl' I D} $s cs ,s \.\ .9, \nh\^ \F s,0its 's $ * $ fr. t N F p N \> T r,r)s Fo. IIJo zoF N =oto \ v S. J or a: 5 >. '\\J sq J t .( $ Ig € cnL,N e\) ,-NtR c, (-{ \S/i \ IIJ =z { d $ \ -? \\ f, € ( \tN J\s \"\ \J--(\-=\ q s\\ Y -{I (\( ,l $ e t$ q \) -.S c..\ rN UJ IIJF E = =ooot lJ.I! FI s= Elr-1 al -E -'ai-o zl =g =l =E 0t(5 0t ooo It,oo -o UJ = !r -Jlol\lol utl-lll-I =l\ltt[t rul 3,1 SI dl IU lrt co = = €) 336