C7N-Increase In Escrow Account Drainage Improvements From 5th St To Michigan AvCOMMISSION ITEM SUMMARY
AGEITIDA ITETT'
Gondensed Title:
A Resolution Of The Mayor And City Commission Of The City Of Miami Beach, Florida, Approving
And Authorizing The Mayor And City Clerk To Add Additional Funds To The Existing Joint
Participation Agreement (JPA) Between The City And Florida Department Of Transportation (FDOT),
For Additional $500,000 For Utility Work By FDOT Highway Contractor For The Construction Of
Water, Sewer And Stormwater Drainage lmprovements Within The Project Area, As Part Of The
State Road 907/Alton Road Proiect From Stn Street To Michiqan Avenue.
Well Maintained lnfrastructure
Item Summary/Recommendation :
The Florida Department of Transportation (FDOT) is executing construction improvements on Alton
Road/State Road (SR) 907 from 5'n Street to Michigan Avenue (Project). The project is under
construction and expected to be completed in July 2015. The Project includes roadway, sidewalk,
curb and gutter reconstruction, significant drainage improvements including construction of three (3)
stormwater pump stations at 5tn Street, 1Oth Street, and 14th Street, decorative lighting, landscaping,
irrigation, and bonded aggregate improvements.
ln order for FDOT to include the construction of the City owned drainage and water main
improvements as part of the Project, the City and FDOT executed a JPA stipulating funding sources
and responsibilities among the parties.
At its April 23,2014 meeting, the City Commission approved Resolution 2014-28557, to add additional
funds to the existing Joint Participation Agreement (JPA) between the City and FDOT, for an
additional $240,000 for utility work by the FDOT highway contractor, for the construction of water,
sewer and stormwater drainage improvements within the project area, as part of the State Road
907/Alton Road Project from 5th Street to Michigan Avenue.
The Alton Road construction has revealed that City utilities are in worse condition than originally
anticipated and additional work is required due to the fragile nature of the aged pipe, as well as
additional improvements that should be performed while the road is under construction. The value for
additional work, including the replacement of storm drain pipes, additional water meters and water
lines is estimated at an additional $500,000.
THE ADMINISTRATION RECOMMENDS APPROVING THE RESOLUTION.
Board Recommendation:
Financia! !nformation :
Source of
Funds:
Amount Account
1
OBPI
2
Total
Funding will be available upon approval of the Sixth Amendment to the Capital Budget for Fiscal Year
2013-14, reappropriating $500,000 to the Alton Road sth Street to Michigan Avenue Capital Project
from the Collins Avenue Utilitv from 5'h to 1srh Street.
Works\FDOT additional funds for
(s MIAMIBEACH DATE
C?N
458
4 MIAMIBEACH
City of Miomi Beoch, 1700 Convention Center Drive. Miomi Beoch. Florido 33139. www.miomibeochfl.gov
COMMISSION MEMORANDUM
TO:Mayor Philip Levine and Members the City pommission
FRoM: Jimmy L. Morales, City Manager
DATE: July 23,2014
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CIry OF
MIAM! BEACH, FLORIDA, APPROVING AND AUTHORIZING THE MAYOR AND
CITY CLERK TO ADD ADDITIONAL FUNDS TO THE EXISTING JOINT
PARTICIPATION AGREEMENT (JPA) BETWEEN THE CITY AND FLORIDA
DEPARTMENT OF TRANSPORTATION (FDOT), FOR ADDITIONAL $500,000 FoR
UTILITY WORK BY FDOT HIGHWAY CONTRACTOR FOR THE CONSTRUCTION
OF WATER, SEWER AND STORMWATER DRAINAGE IMPROVEMENTS WITHIN
THE PROJECT AREA, AS PART OF THE STATE ROAD 907/ALTON ROAD
PROJECT FROM sTH STREET TO MICHTGAN AVENUE.
ADMI NISTRATION RECOMMENDATION
The Administration recommends approving the Resolution.
FUNDING
Funding will be available upon approval of the Sixth Amendment to the Capital Budget for Fiscal
Year 2-013-14: re appropriating $500,000 to the Alton Road Sth Street to Michigan Avenue
capital project from the Collins Avenue Utility from Sth to 1Srh Street Capital Project.
BACKGROUND
The Florida Department of Transportation (FDOT) is executing construction improvements on
Alton Road/State Road (SR) 907 from sth Street to Michigan Avenue (Project). The project is
underconstruction and expected to be completed in July 2015. The Project includes roadway,
sidewalk, curb and gutter reconstruction and significant drainage improvements, including
construction of threel3; stormwater pump stations at Sth Street, lOth Street, and 14th Street,
decorative lighting, landscaping, irrigation, and bonded aggregate improvements.
ln order for FDOT to include the construction of the City owned drainage and water main
improvements as part of the Project, the City and FDOT executed a JPA stipulating funding
sources and responsibilities among the parties.
459
Commission Memorandum - FDOT Agreements for Alton Road from srh Street to Michigan Avenue
April23,2014
Page2 of 2
At its April 23, 2014 meeting, the City Commission approved Resolution 2014-28557, to add
additionalfunds to the existing Joint Participation Agreement (JPA) between the City and FDOT,
for an additional $240,000 for utility work by the FDOT highway contractor, for the construction
of water, sewer and stormwater drainage improvements within the project area, as part of the
State Road 907/Alton Road Project from Sth Street to Michigan Avenue. The breakdown of
these expenditures is attached.
The Alton Road construction has revealed that City utilities are in worse condition than originally
anticipated and additional work is required due to the fragile nature of the aged pipe as well as
additional improvements that should be performed while the road is under construction. The
value for additional work, including the replacement of storm drain pipes, additional water
meters and water lines is estimated at an additional $500,000.
ANALYS!S
Utilitv Work bv Hiohwav Contractor Aoreement
As part of the FDOT project, relocation of the City-owned water main system along Alton Road
was required. Considering the age and condition of the City utility infrastructure in this area, staff
determined that it would be advantageous to the City to upgrade the existing water main system
as part of the FDOT project. ln addition, the Project will also include upgrading the water main
laterals that service the side streets along the Project corridor.
During construction it was determined the connecting water, sewer and stormwater
infrastructure required upgrading or failure could occur in the next few years. These funds will
be utilized to make these improvements.
Utility Work bv Hiqhwav Contractor Memorandum of Aqreement
This Agreement will add to the existing escrow account established by FDOT with a deposit in
the amount of $500,000 funded by the City for the purpose of the construction of new water
main system on Alton Road Avenue from 5th Street to Michigan Avenue as part of the Project.
CONCLUSION
The Administration recommends that the proposed stormwater drainage and water main
improvements be constructed with the Alton Road improvements in order to reduce the risk of
failure of the water, sewer and stormwater system, as well as the potential need to perform
repairs in the new roadway shortly after completion. The Administration recommends approving
the Resolution authorizing these funds.
Attachment: FDOT JPA Expenditure Breakdown
rwrffruJF/BAM/DCS
T:\AGENDA\2014Uuly\Public Works\FDOT additional funding Alton Road from Sth Street to Michigan Avenue - Memo.docx
460
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462
RESOLUTION NO.
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING AN
ADDITIONAL INCREASE IN THE ESCROW ACCOUNT, IN THE AMOUNT
OF $5OO,OOO, ESTABLISHED PURSUANT TO THE JOINT PARTICIPATION
AGREEMENT BETWEEN THE CIry AND THE FLORIDA DEPARTMENT OF
TRANSPORTATTON (FDOT), DATED OCTOBER 2, 2012, FOR UTlLlrY
WORK BY THE FDOT HIGHWAY CONTRACTOR, FOR THE
GONSTRUCTION OF WATER, SEWER AND STORMWATER DRAINAGE
IMPROVEMENTS WITHIN THE PROJECT AREA, AS PART OF THE STATE
ROAD 907/ALTON ROAD PROJECT, FROM 5TH STREET TO MICHIGAN
AVENUE.
WHEREAS, the Florida Department of Transportation (FDOT) and the City have
executed a Joint Participation Agreement for utility work by an FDOT highway contractor, dated
as of October 2,2012 (JPA), for utility improvements on Alton Road/State Road (S.R.) 907, from
5th Street to Michigan Avenue (Project), whereby the City has agreed to use the services of an
FDOT highway contractor for the Project; and
WHEREAS, the Project will improve the quality-of-life along the Alton Road corridor by
including construction of water main and stormwater drainage improvements along Alton Road
and intersecting side streets, which will help alleviate flooding along Alton Road and enhance
the City's utility infrastructure system; and
WHEREAS, simultaneously with the execution of the JPA, FDOT, the City, and the
Department of Financial Services, Division of Treasury executed a Memorandum of Agreement,
which establishes an escrow account for the deposit of the payments due from the City to FDOT
under the JPA, and in which escrow account the City deposited an initial sum of $2,680,670.52;
and
WHEREAS, on April 23, 2014, the Mayor and City Commission adopted Resolution
2014-28557, approving an additional deposit of $240,000 into the escrow account, for the
construction of water, sewer and stormwater drainage improvements within the Project area;
and
WHEREAS, the Alton Road construction has revealed that the City utilities are in worse
condition than originally anticipated, and additional utility work is required due to the fragile
nature of the aged pipes, as well as additional improvements which should be performed while
the road is under construction; and
WHEREAS, the additional utility work, including the replacement of storm drain pipes,
additional water meters and water lines, is estimated to cost $500,000.
463
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAM! BEACH, FLORIDA, that the Mayor and City Commission hereby approve and
authorize an additional increase in the escrow account, in the amount of $500,000, pursuant to
the Joint Participation Agreement between the City and the Florida Depaftment of
Transportation, dated October 2,2012, for utility work by the FDOT Highway Contractor for the
construction of water, sewer and stormwater drainage improvements, within the project area, as
part of The State Road 907/Alton Road Project, from Sth Street To Michigan Avenue.
PASSED AND ADOPTED THIS 23RD DAY OF JULY, 2014.
Philip Levine, Mayor
ATTEST:
Rafael E. Granado, City Clerk
T:\AGENDAUol4Uuly\Public Works\FDOT JPA ALTON ROAD FROM 5TH STREET TO MICHIGAN AVENUE AOOITIONAL FUNDING RESO (2).docx
APPI?OVED AS TO
FORM & LANGUAGE
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